REPORTs

Reports

We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ 1.What is Report and the Purpose of Reports in real time ?

Report is displaying the application data in the required format. Technically speaking, a report is an executable program with three stage function: DATAINPUT (Selection Screen) DATA PROCESSING (SELECT Statements) DATAOUTPUT. (Write, Skip, Uline, Vline etc to Output the Data). Diagram: SAP Institutes Output O Database Purpose :It helps

to analyze the current situation and also for decision making. I.e to Decide the right Institute using the above Report.

Real time Report Scenarios :

i.e. to stop the Purchases from the Specific Vendors, the Purchasing Department need a report for Vendor Evaluation and to terminate the employees from the Organization ,the HR Department need one report with Employee Performance etc .

2.How to Skip Lines on the Selection Screen ?

SELECTION-SCREEN SKIP .

Page 1 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727. Selection Screen

(Input)

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ 3.The Role of Dynamic Internal Table SCREEN in Screen MODIFY . And How to Modify the Screen/Selection Screen ? The Purpose of Moifying the Screen is that certain field on the screen

\u2022

Appear only in certain conditions.

\u2022

Are in Change/Display mode according to user inputs. \u2022

Becomes mandatory subject to specific inputs.

\u2022

Changes it\u2019s format depending upon certain conditions. Note:Every time the screen is displayed, it considers the attributes from The Dynamic Internal table SCREEN and Display it. So that to modify the Selection /Normal Screen it is enough to MODIFY the internal table SCREEN accordingly. Note:The

Processing Logic to MODIFY the SCREEN table Should be Executed Under Event AT SELECTION-SCREEN OUTPUT for Selection Screen. PROCESS BEFORE OUTOUT for Normal Screen.

Modify the Screen

At the runtime, attributes for each screen field is stored in a system defined internal table with header line called as SCREEN TABLE. It contains name of field and its attributes. This table can be modified during the runtime. Screen table has following fields. Page 2 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ FIELD NAME LENGTH DESCRIPTION

_____________ __________ ______________________ NAME 30 Name of screen field GROUP1 3 Field belongs to field group1 GROUP2 3 Field-grp-2 GROUP3 3 Field -grp-3 GROUP4 3 Field -grp-4 ACTIVATE 1 Field is visible & ready for Input REQUIRED 1 Field input is mandatory INPUT 1 Field ready for input OUTPUT 1 Field for display only INTENSIFIED 1 Field is highlighted INVISIBLE 1 Field is suppressed LENGTH 1 output length is reduced DISPLAY 3D

1

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ LOOP AT SCREEN. R_PRE = 'X' AND SCREEN-NAME = 'P_APP'. SCREEN-INPUT = 0. MODIFY SCREEN.

ELSEIF R_APP

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X AND

We Never Compromise in Quality. Would You ? ______________________________________________________________________ __

4 How to Place the PUSH Buttons(Function Keys) On Application Tool Bar of the

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ SELECTION-SCREEN end OF block B1. SELECTION-SCREEN: FUNCTION KEY 1, FUNCTION KEY 2. SELECTION-SCREEN BEGIN OF SCREEN 500 . METER : NAME1 AS CHECKBOX, ORT01 AS CHECKBOX, LAND1 AS CHECKBOX. SELECTION-SCREEN END OF SCREEN 500. SELECTION-SCREEN BEGIN OF SCREEN 5000 . ETER : NAME AS CHECKBOX, p_sortl AS CHECKBOX, p_ort01 AS CHECKBOX, p_ort02 AS CHECKBOX, p_regio AS CHECKBOX. SELECTION-SCREEN END OF SCREEN 5000. INITIALIZATION.

sscrfields-functxt_01 = 'Customer Data'. sscrfields-functxt_02 = 'Vendor Data'. AT SELECTION-SCREEN.

CASE sscrfields-ucomm. WHEN'FC01'. CALL SELECTION-SCREEN 500 STARTING AT 10 10. WHEN 'FC02'. CALL SELECTION-SCREEN 5000 STARTING AT 10 10. ENDCASE. Output : Notice the Pushbuttons On the Application Toolbar and Select the Customer Page 6 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Similarly Select the Vendor Page 7 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ 5.How to Place the PUSH buttons(Function Keys) On Selection Screen?

By using SELECTION-SCREEN PUSHBUTTON USER-COMMAND .

6.Can We Place More than One Selection Screen Element in One Line , If Yes , How ? YES. SELECTION-SCREEN BEGIN OF LINE.

{List Of PARAMETERs to be Included} SELECTION-SCREEN END OF LINE. NOTE:When we group more

than One Selection Screen element in the same line, the

selection texts/Default Names are disappeared and so the same can be done through

SELECTION SCREEN 10(20) COMMENT

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ 7.How to Validate the Selection Screen , and How important it is to Validate the Selection Screen ? Note:Before we Leave the Input Screen , the input should

be validated Either to retrieve the Data from the Database or to update the database tables as the input data should be always VALID. We Can Say , the Input is Valid Only when the corresponding Master Data table has at least one entry for the given Input V. So UseSELECT UP TO 1 ROWS to read one record, if found valid else, display the User Friendly Information on the Selection Screen itself. Note : Displaying the Information on the Selection Screen is Always through Messages. The Messages Should be Called through the EVENTs. AT SELECTION-SCREEN ON to Validate Single Field. AT SELECTION-SCREEN is to Validate all the Selection Screen Elements. Message Calling :

MESSAGE E (Message Class) WITH …

8.What is the di erence between SELECT SINGLE ' and SELECT UP TO 1 ROWS? Note : Both retrieves Only One Record Always. SELECT SINGLE SELECT UP TO 1 ROWS Syntax

SELECT into FROM WHERE

.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ To Identify the record Uniquely. Primary Key. 3

Prefer this to read the Exact Information. Prefer this to Validate Input as we are not Interested with the Exact Match. Because a record is Valid if at least one record found. Note1 :

When we Don’t Pass all the Primary Keys in the SELECT SINGLE , it Acts as SELECT UP TO 1 ROWS, but doesn’t throw error. Note 2 : If the Input is SELECT-OPTIONS We cannot expect SINGLE Record and where as we can expect UP TO 1 ROWS because it can be any record for the Input Range.

9.What is sequence of event triggered in report?

1)

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ 11) At User Command 12) At PF (nn) 10.What are the system fields you have worked with? Explain?

1) SY-DBSYS Central Database 2) SY-HOST Server 3) SY-OPSYS Operating System 4) SY-SAPRL SAP Release 5) SY-SYSID System Name 6) SY-LANGU User Logon Language 7) SY-MANDT Client 8) SY-UNAME Logon User Name 9) SY-DATLO Local Date 10) SY-DATUM Server Date 11) SY-TIMLO Local Time 12) SY-UZEIT Server Time 13 SY-DYNNR -

Screen Number 14) SY REPID

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ 17) SY-VLINE Vertical Line 18) SY-INDEX Number of current loop Pass 19) SY-TABIX Current line of internal table 20) SY-DBCNT Number of table entries processed 21) SY-SUBRC Return Code 22) SY-UCOMM Function Code 23) SY-LINCT Page Length of list 24) SY-LINNO Current Line 25) SY-PAGNO Current Page Number 26) SY-LSIND Index of List 27) SY-MSGID Message Class 28) SY-MSGNO Message Number 29) SY-MSGTY Message Type 30) SY-SPONO Spool number during printing 11.What are control level processing and events(Statements)in a loop? Control level processing (Contol Break Statements):

Control level processing is allowed within a LOOP over an internal table. This

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Internal tables are divided into groups according to the sequence of the fields in the line structure. The first column defines the highest control level and so on. Thecontrol level hierarchy must be known when you create the internal table. The control levels are formed by sorting the internal table in the sequence of its structure, that is, by the first field first, then by the second field, and so on. Tables

in which the table key occurs at the start of the table are particularly suitable for control level processing. The AT statement introduces a statement block that you end with the ENDAT statement. AT . {Statement Block}

ENDAT.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ ....... AT END OF . ... ENDAT. AT END OF . ... ENDAT. AT LAST. .... ENDAT. ENDLOOP.

You do not have to use all control level statements. But you must place the used ones in the above sequence. You should not use control level statements in loops where the

line selection is restricted by WHERE or FROM and TO. Neither should the table be modified during the loop. If you are working with a work area , it does not contain the current

AT... ENDAT statement block. All character fields to the right of the current group key are filled with asterisks (*). All other fields to the right of the current group key contain their initial value. Within an AT...ENDAT block, you can calculate the contents of the numeric fields of the corresponding control level using the SUM statement. SUM.

line in the

You can only use this statement within a LOOP. If you use SUM in an AT ENDAT block, the system calculates totals for the numeric fields ofall lines in the current line group and writes them to the corresponding fields in the work area (see example in ). 12.Di erence Between AT SELECTION-SCREEN ON and AT SELECTION-SCREEN and when exactly we go for AT SELECTION-SCREEN ON and AT SELECTION-SCREEN ? Name of the Event Triggering Purpose AT SELECTION-SCREEN

This event is processed before leaving Selection Screen i.e. when the

the

selection h

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ 14.How Many times the Event INITIALIZATION Triggers while displaying the list of 20 Pages ,and also TOP-OF-PAGE ?

Initialization triggers only one time and TOP-OF-PAGE will trigger 20 times. 15.What is Message Class and types Of Messages and the role of PlaceHolders(&) in Messages ?

Message class is to maintain all the messages, each message is identified with 3 digit number between 000 and 999.

Types of messages : A E I S W X 1)A (abend) --- Termination.

2)E(error) --- Error. 3)I (info) --- Information. 4)S(status) --- Status message. 5)W (warning) -- warning. 6)X (Exit) --- Exit.

Note : Messages are stored in table T100, and can be maintained using Transaction SE91. Place Holders :

Syntax to Display Message :

MESSAGE (Message ID) . Addition :

WITH f1 ... f4 .

E ect :

The contents of the fieldsf1 are inserted into the message text to replace the placeholders&1 . If you used unnumbered placeholders in your message text (& ), they are replaced successively with the contents of the Fields F1 to F4.

Page 16 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ To make messages easier to translate, ensure that you use numbered placeholders (&1 to&4 ) if you need to insert more than one variable in a message text. PARAMETER P_WERKS TYPE WERKS DEFAULT ‘1000’. PARAMETER P_LGORT TYPE LGORT DEFAULT ‘0001’. Example : MESSAGE S009(ZEMAX) WITH P_WERKS P_LGORT. - The Storage Location &1 doesn’t exist from Plant &2. Result of the Message :

The Storage Location 0001 doesn’t exist from Plant 1000. Note : The &1 is replaced with P_LGORT and &2 WITH P_WERKS. 16.What is Text Symbol and the importance of Text Symbol ?

Text symbol is used to provide titles for blocks in the SELECTION SCREEN, Comments on the SELECTION SCREEN, Column Headings While Displaying the Data. Note :

Language Translations can be maintained for Text Symbols so that the same Output and Selection Screen can be used in all the required Regional Languages by Simply maintaining the same ,instead of Re-write the program in the regional language. 17.What is text element and the importance of Text Element in Reports ?

Text elements allow you to store texts without hard-coding them in your program. You can maintain text elements outside the program in which they are used (choose Go to -> Text elements in the Editor). They are particularly important for texts in applications that will be translated into other languages ABAP has the following kinds of text element: Program title

Page 17 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ List heading Column heading Selection texts (for texts belonging to selection criteria and program parameters) Text symbols (constant texts)

18.What is FOR ALL ENTIRES and the mandatory things to be Checked While Using FOR ALL Entries ? You can use the option FOR ALL ENTRIES to replace nested select loops by operations on internal tables. This can significantly improve the

performance for

large sets of selected data. "For all entries in" 3 pitfalls :

select shkzg wrbtr saknr "debit/credit indicator, amount, GL acct from bseg into table t_bseg for all entries init_bkpf where belnr = it_bkpf-belnr and bukrs = 'CUR '. This is the equivalent of saying "select distinct shkzg wrbtr saknr" Duplicates are removed from the answer set as if you had specified

"SELECT include the unique

DISTINCT"... So unless you intend for duplicates to be deleted key of the detail line items in your select statement. It will only pick up one line

item if

multiple line items appear with the same debit/credit indicator, amount and GL Account. If you want all occurrences of these you must have a select statement that includes the table's unique key, also called primary key. Instead Do:

SELECT bukrs belnr gjahr buzei shkzg wrbtr saknr "bseg unique key + d/c ind, amt, GL acct from BSEG into table t_bseg for all entries in t_bkpf where belnr = t_bkpf-belnr and bukrs = 'CUR '. FOR ALL ENTRIES IN...acts like

a range table, so that if the "one" table is empty, all rows in the "many" table are selected. Therefore make sure you check that the "one" table has rows before issuing a select with the "FOR ALL ENTRIES IN..." clause. Page 18 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ OT IT_BKPF IS INITIAL. SELECT BUKRS BELNR GJAHR BUZEI SHKZG WRBTR SAKNR

UNIQUE KEY + d/c ind, amt, GL acct FROM BSEG INTO TABLE IT_BSEG FOR ALL ENTRIES IN IT_BKPF where belnr = it_bkpf-belnr and bukrs = 'CUR '. ENDIF. "if there are any projects Note:So that having the IF NOT IT_BKPF IS INITIAL. Is Mandatory. If the parent table (it_bkpf) is very large there is performance degradation 19.Explain INNER and OUTER Joins ? Specifying Two or More Database Tables as an Inner Join

In a relational database, you normally need to read data simultaneously from more than one database table into an application program. You can read from more than one table in a single SELECT statement, such that the data in the tables all has to meet the same conditions, using the following join expression: Join Syntax : SELECT ~f1 ~f2 ~f3 ~f4 ~f5 ~f6 INTO TABLE FROM INNER[LEFT OUTER JOIN] ON ~f1 = ~f2 (Join Condition) WHERE . (Other than Common Fields). Page 19 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ INNER JOIN :Inner join expression links each line of (Left Hand Side Table/Master Table )with the lines in (Right Hand Side Table/Transactional Table )that meet the Join condition . This means that there is always one or more lines from the right-hand table that is linked to each line from the le -hand table by the join. If does not contain any lines that meet the Join condition , the line from isnot included in the selection. LEFT Outer Join : In an inner join, a line from the le

-hand database table or join is only included in the selection if there is one or more lines in the right-hand database table that meet the ON(Join) condition. The le outer join, on the other hand, reads lines from the

le -hand database table or join even if there is no corresponding line in the righthand table. Page 20 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ next level(that is,SY_LSIND increases),the System stores the previous list and displays the new one.The user can interact with whichever list is currently displayed. 21.What are the Di erent types Of User Interaction in Interactive Reportsand the Corresponding Events Triggered for Each type Of User Interaction ? User can interact Line Selection User Commands

(Double click) (Click on Function Key )

Event: AT LINE-SELECTION

AT USER-COMMAND. Note:The List Index SY-LSIND

will be incremented by 1 for each user Interaction.

It is ZERO for Basic List , 1 for 1st 2nd ry, 2 for 2nd ry etc.upto 20 As We Can Generate Upto 20 Levels. 22.What are the Useful System Variables in Interactive Reports ? SY-LISEL -Selected Line Contents SY-LSIND - List Index

SY-LILLI

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ E ect of EXCLUDING

Deactivates one or more of the status functions, so that they cannot be selected. Specify the appropriate function codes using one of the following: A field f or a literal which contains a function code An internal table itab which contains several function codes 24.Explain the Interactive Techniques(HIDE,SY-LISEL,GET CURSOR) in Detail ? a)WORKING WITH HIDE TECHNIQUE:

LOOP AT IT_T001 INTO WA_T001. WRITE : / WA_T001-BUKRS, WA_T001-BUTXT, WA_T001-ORT0. HIDE : WA_T001-BUKRS. ENDLOOP. Actual List From WRITE Copy in HIDE Area From HIDE NOTE: HIDE should

be always after the output (write) statement..Hide area and maintains the copy of the output(corresponding) list. NOTE:When the user interacts with any line from any level,the system checks for the corresponding ‘HIDE’ area and Picks up the corresponding selected line contents, If HIDE Area Found, it stores the selected line Contents Back from HIDE Area to the variables(WA) through which theHIDE area is generated. b)GET CURSOR

Page 23 of 98 Prepared By : Ganapati

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ It is used to pass the output fields or output line on which the cursor was positioned during the interactive event to the abap program Syntax : GET CURSOR FIELD VALUE . Which returns the Selected Field Name and Selected Field Value. c)SY-LISEL

Contents of the line from which the event was triggered

d)READ LINE

To read the line from list a er an interactive list event

READ LINE FIELD VALUE INTO . 25.What is the Role of SY-UCOMM in Interactive Reports ?

When the user interacts with any of the application on the tool bar the event “AT USER COMMAND” will be triggered at the same time the function code of the selected button will be saved into the system variable “SY-UCOMM” 26.Explain the Purpose Of Each event in Both Classical and Interactive Reports ? EVENTS :Name of the Event Triggering Purpose INITIALIZATION

This event occurs before the standard selection screen is called.

To initialize the input fields of the standard selection screen AT SELECTION-SCREEN

This event is processed before leaving

the Selection Screen i.e. when the selection screen has been processed (at the end of PAI once the ABAP runtime environment has To Validate the input provided through Selection Screen.

Note:

If an error message occursin thisprocessing

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ passed all of the input data from the selection screen to the ABAP program).

START-OF-SELECTION:

This event occurs a er the selection screen has been processed

and

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ WHEN 1. WRITE ‘PAGE1’. WHEN 2. WRITE ‘PAGE2’. WHEN OTHERS. WRITE ‘OTHERS’. ENDCASE. 31. What Happens If the Same EVENT is written twice in the Program ? START-OF-SELECTION. Write / ‘Welcome to eMAX’. START-OF-SELECTION. Write / ‘Welcome to eMAX’. Both the START-OF-SELECTION will be Executed in the Same Order. Out Put : WelCome to eMAX WelCome to eMAX 32.List down any 15 tables and 5 fields from Each Table from Modules MM,SD,FI and HR?

List of MM Tables :

Page 27 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727. Table Description FiledNam Description EBAN

Purchase Requisition BSAKZ Control indicator for purchasing document type

LOEKZ Deletion indicator in purchasing document

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Page 29 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727. Table Description FiledNam Description

MLGNMaterial

Data for Each Warehouse

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Page 30 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727. Table Description FiledNam Description MARM

Units

of Measure for

Material

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __

FICO TABLES:

Page 36 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727. Table Description FiledNam Description

PA0045

HR Master Record: f

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ . 26.Explain the Flow Of MM,SD,FI/CO ?

Page 40 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727. Table Description FiledNam Description CEPCProfit Center Master Data

Table PRCTR Profit center DATBI Valid to date KOKRS Controlling Area DATAB Valid-from date ERSDA Created on

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Plant : is an Organizational Logistics Unit that Structures the Organization From the Perspective of Production, Procurement and Materials Planning. • A purchasing organization is an organizational level that negotiates conditions of purchase with vendors for one or more plants. It is legally responsible for completing purchasing contracts. • A purchasing group is the key for a buyer or group of buyers responsible for certain purchasing activities. Storage location :is an organizational unit that allows the differentiation of material stocks within a plant. Inventory Management on a quantity basis is carried out at storage location level in the plant. Physical inventory is carried out at storage location level. The Key Areas in Materials Management : 1. Purchasing(Procurement) 2. Materials Requirement Planning(MRP) 3. Inventory Management & Physical Inventory

1) Purchasing(Procurement) (MM Flow) Purchasing

is a component of Materials Management (MM). The Materials Management (MM) module is fully integrated with the other modules of the SAP System. Procurement / Purchasing Flow : Page 43 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Page 44 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad

Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __

Process Flow in Detail :

The typical procurement cycle for a service or material consists of the following phases: Determination of Requirements

Materials requirements are identified either in the user departments or via materials planning and control. (This can cover both MRP proper and the demand-based approach to inventory control. The regular checking of stock levels of materials defined by master records, use of the order-point method, and forecasting on the basis of past usage are important aspects of the latter.) You can enter purchase requisitions yourself, or they can be generated automatically by the materials planning and control system. 1.Source Determination

The Purchasing component helps you identify potential sources of supply based on past orders and existing longer-term purchase agreements. This speeds the process of creating requests for quotation (RFQs), which can be sent to vendors electronically via SAP EDI, if desired. 2.Vendor Selection and Comparison of Quotations

The system is capable of simulating pricing scenarios, allowing you to compare a number of di erent quotations. Rejection letters can be sent automatically. 3.Purchase Order Processing

The Purchasing system adopts information from the requisition and the quotation to help you create a purchase order. As with purchase requisitions, you can generate Pos yourself or have the system generate them automatically. Vendor scheduling agreements and contracts (in the SAP System, types of longer-term purchase agreement) are also supported. 4.Purchase Order Follow-Up Page 45 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ The system checks the reminder periods you have specified and - if necessary - automatically prints reminders or expediters at the predefined intervals. It also provides you with an up-to-date status of all purchase requisitions, quotations, and purchase orders. 5Goods Receiving and Inventory Management

:Goods Receiving personnel can confirm the receipt of goods simply by entering the Po number. By specifying permissible tolerances, buyers can limit over- and under deliveries of ordered goods. 6.Invoice Verification

The system supports the checking and matching of invoices. The accounts payable clerk is notified of quantity and price variances because the system has access to PO and goods receipt data. This speeds the process of auditing and clearing invoices for payment. 7.Payment Processing

Integration

Purchasing communicates with other modules in the SAP System to ensure a constant flow of information. For example, it works side by side with the following modules: Controlling (CO)

The interface to the cost accounting system (Controlling) can be seen above all in the case of purchase orders for materials intended for direct consumption and for services, since these can be directly assigned to a cost center or a production order. Financial Accounting (FI)

Purchasing maintains data on the vendors that are defined in the system jointly with Financial Accounting. Information on each vendor is stored in a vendor master record, which contains both accounting and procurement information. The vendor master record represents the creditor account in financial accounting. Page 46 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Through PO account assignment, Purchasing can also specify which G/L accounts are to be charged in the financial accounting system. Sales and Distribution (SD)

Within the framework of materials planning and control, a requirement that has arisen in the Sales area can be passed on to Purchasing. In addition, when a requisition is created, it can be directly assigned to a sales order. Purchasing Document Definition

A purchasing document is an instrument used by Purchasing to procure materials or services. The following list shows the various external purchasing documents available in the standard SAP System. (Note: purchase requisitions are not included on this list because they are usually regarded asinternal documents used within Purchasing and are therefore treated separately.) Page 47 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Request for quotation(RFQ)

Transmits a requirement defined in a requisition for a material or service to potential vendors. Quotation

Contains a vendor's prices and conditions and is the basis for vendor selection. Purchase order (PO)

The buying entity’s request or instruction to a vendor (external supplier) to supply certain materials or render/perform certain services/works, formalizing a purchase transaction. Contract

In the SAP Purchasing component, a type of "outline agreement", or longerterm buying arrangement. The contract is a binding commitment to procure a certain material or service from a vendor over a certain period of time.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ quantities, delivery dates, and possibly also precise times of delivery over a predefined period. Requirements of materials or services can be reported to Purchasing by means of purchase requisitions. Structure

Each purchasing document is subdivided into two main areas: the header and individual items. Each document will contain a header and can contain several items. The header contains information relevant to the whole document . The items specify the materials or services to be procured. For example, information about the vendor and the document number is contained in the document header, and the material description and the order quantity are specified in each item. Master Records from the Purchasing View

This section describes the functions of the material master and vendor master records that specifically relate to purchasing. It discusses purchasingspecific master data and describes how to enter and maintain material and vendor data relating to purchasing. Page 49 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ MM Purchasing processes the following types of Master data: Material Master Data : Details on materials an enterprise

procures externally or produces in-house. The unit of measure and the description of a material are examples of the data stored in a material master record. Other SAP Logistics components also access the material data.

Vendor Master Data :

Information about external suppliers (creditors). The vendor’s name and address, the currency the vendor uses, and the vendor number (stored in the SAP system as an account number) are typical vendor data

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ used for ordering from the vendor, and indicates vendor price changes a ecting the material over a period of time. ฀ ฀ Source List The source list specifies the possible sources of supply for a material. It shows the time period during which a material may be ordered from a given vendor. ฀ Quota Arrangement The quota arrangement specifies which portion of the total requirement of a material over a certain period is to be assigned to particular vendors on the basis of quotas. Purchase Requisitions :

You use this component if you wish to give notification of requirements of materials and/or external services and keep track of such requirements.

Requisitions can be created either directly or indirectly.

"Directly" means that someone from the requesting department enters a purchase requisition manually. The person creating the requisition determines what and how much to order, and the delivery date. "Indirectly" means that the purchase requisition is initiated via another SAP component. RFQ and Quotation:

You use this component if you wish to manage and compare requests for quotation (RFQs) issued to vendors and the quotations submitted by the latter in response to them. Page 51 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ In Purchasing, the RFQ and the quotation form a single document. Prices and conditions quoted by vendors are entered in the original RFQ. If you have issued an RFQ to several vendors, you can have the system determine the most favorable quotation submitted and automatically generate letters of rejection to the unsuccessful bidders. You can also store the prices and terms of delivery from certain quotations in an info record for future accessing. Purchase Orders : Definition

A purchase order is a formal request or instruction from a purchasing organization to a vendor or a plant to supply or provide a certain quantity of goods or services at or by a certain point in time. The purchase order can be used for a variety of procurement purposes. You can procure materials for direct consumption or for stock. You can also procure services. Furthermore, the special procurement types "subcontracting", "third-party" (involving triangular business deals and direct-to-customer shipments) and "consignment" are possible. You can use purchase orders to cover your requirements using external sources (i.e. a vendor supplies a material or performs a service). You can also use a purchase order to procure a material that is needed in one of your plants from an internal source, i.e. from another plant. Such transactions involve longer-distance stock transfers. The activities following on from purchase orders (such as the receipt of goods and invoices) are logged, enabling you to monitor the procurement process. You can use purchase orders for once-only procurement transactions. If, for example, you wish to procure a material from a vendor only once, you create a purchase order. If you are thinking of entering into a longer-term supply relationship with this vendor, it is advisable to set up a so-called outline agreement, since this usually results in more favorable conditions of purchase. The procedures and menu paths described in the SAP Library refer to the traditional purchase order (ME21, ME22, ME23) and not to the Enjoy purchase order (ME21N, ME22N, ME23N). Page 52 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Structure

A purchase order (PO) consists of a document header and a number of items. The information shown in the header relates to the entire PO. For example, the terms of payment and the delivery terms are defined in the header. A

procurement type is defined for each of the document items. The following procurement types exist:

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Standard

•

Subcontracting

•

Consignment

•

Stock transfer

•

External service Incoterms: Incoterms are internationally-recognized terms of delivery reflecting the standards set by the International Chamber of Commerce (ICC). For example, the term Free on Board (FOB) means that seller fulfills his obligation to deliver when the goods have passed over the ship’s rail at the named port of shipment. This means that the buyer has to bear all costs and risks of loss of or damage to the goods from that point. You can specify Incoterms for an order item that di er from those in the PO header. The relevant defaults come from the purchasing info record. When the document is outputted, the item-specific Incoterms are set out in addition to the generally applicable ones at header level. Shipping Instructions

These are the packing instructions the vendor has to comply with when shipping the ordered materials. You specify them for an item by entering the predefined code for shipping instructions. The corresponding text is then included in the purchasing document printout.

II. Page 54 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

MR P

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The central role of MRP(Materials Requirements Planning) is to monitor stocks and in particular, to automatically create procurement proposals for purchasing and production (planned orders, purchase requisitions or delivery schedules). This target is achieved by using various materials planning methods which each cover di erent procedures. Method 1: CBP(Consumption Based Planning) :

27) Explain the Flow Of SD ? 28) Explain the Flow of FI ? Reorder Point Planning : In reorder point planning, procurement is triggered when the sum of plant stock and firmed receipts falls below the reorder point . The reorder point should cover the average material requirements expected during the replenishment lead time. Page 55 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

Consumption based planning

To determine : Which material to order When to order Quantity required / Quantity to order.

C B P determines the requirement based on past consumption . it is triggered when stock levels fall below a predefined reorder point or by forecast requirements calculated using past consumption values

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ The safety stock exists to cover both excess material consumption within the replenishment lead time and any additional requirements that may occur due to delivery delays. Therefore, the safety stock is included in the reorder level. Manual Reorder Point Planning

In manual reorder point planning, you define both the reorder level and the safety stock level manually in the appropriate material master. Automatic Reorder Point Planning

In automatic reorder point planning, both the reorder level and the safety stock level are determined by the integrated forecasting program. The system uses past consumption data (historical data) to forecast future requirements. The system then uses these forecast values to calculate the reorder level and the safety stock level, taking the service level, which is specified by the MRP controller, and the material's replenishment lead time into account, and transfers them to the material master. Forecast-Based Planning

Forecast-based planning is also based on material consumption . Like reorder point planning, forecast-based planning operates using historical values and forecast values and future requirements are determined via the integrated forecasting program. However, in contrast to reorder point planning, these values then form the basis of the planning run. The forecast values therefore have a direct e ect in MRP asforecast requirements. Time-Phased Planning

If a vendor always delivers a material on a particular day of the week, it makes sense to plan this material according to the same cycle, in which it is delivered. Materials that are planned using the time-phased planning technique are provided with an MRP date in the planning file. This date is set when creating a material master and is re-set a er each planning run. It represents the date on which the material is to be Page 56 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ planned again and is calculated on the basis of the planning cycle entered in the material master.

3.

Managing Stocks by Quantity

All transactions that bring about a change in stock are entered in real time, as are the stock updates resulting from these changes. You can obtain an overview of the current stock situation of any given material at any time. This, for example, applies to stocks that: •

Are located in the warehouse •

Have already been ordered, but have not yet been received

•

Are located in the warehouse, but have already been reserved for production or a customer •

Are in quality inspection.

Managing Stocks By Value

The stocks are managed not only on a quantity basis but also by value. The system automatically updates the following data each time there is a goods movement: Page 57 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

Inventory Management

Functions of Inventory Management : To manage the stocks on a quantity value basis Plan, enter & check the goods movements like : ฀ Goods receipts ฀ Goods issue

฀ Transfer postings ฀ To carryout the physical inventory

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Quantity and value for Inventory Management •

Account assignment for cost accounting G/L accounts for financial accounting via automatic account assignment Planning, Entry, and Documentation of all Goods Movements

Goods movements include both "external" movements (goods receipts from external procurement, goods issues for sales orders) and "internal" movements (goods receipts from production, withdrawals of material for internal purposes, stock transfers, and transfer postings). For each goods movement a document is created which is used by the system to update quantities and values and serves as proof of goods movements. You can print goods receipt/issue slips to facilitate physical movements and monitor the individual stocks in the warehouse. Goods Movement : Transaction resulting in a change in stock. Page 58 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727. Goods Movement Goods Receipt Goods Issue Transfer postings

Physical InventoryReservation

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Goods receipt

A goods receipt (GR) is a goods movement with which the receipt of goods from a vendor or from production is posted. A goods receipt leads to an increase in warehouse stock. •

Goods issue

A goods issue (GI) is a goods movement with which a material withdrawal or material issue, a material consumption, or a shipment of goods to a customer is posted. A goods issue leads to a reduction in warehouse stock. The Inventory Management system supports the following types of goods issues: •

Withdrawal of material for production orders

•

Scrapping and withdrawal of material for sampling

•

Return deliveries to vendors •

Other types of internal staging of material Deliveries to vendors without the involvement of the SD Shipping component •

Stock transfer

A stock transfer is the removal of material from one storage location and its transfer to another storage location. Stock transfers can occur either within the same plant or between two plants. •

Transfer posting

A transfer posting is a general term for stock transfers and changes in stock type or stock category of a material. It is irrelevant whether the posting occurs in conjunction with a physical movement or not. Examples of transfer postings are: •

Transfer postings from material to material •

Release from quality inspection stock •

Transfer of consignment material into company's own stock

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Stock Transfer and Transfer Posting Purpose

You can use this component to remove materials from storage in one storage location and place them in another storage location. Stock transfers can occur either within one plant or between two plants or company codes. A transfer posting usually refers to a change in a material’s stock (for example, release from quality inspection, accepting consignment material). In a transfer posting, the material can remain in its original storage bin or be transferred. Stock transfers and transfer postings are used to represent organizational-relevant transfers within the company (for example, decentralized storage).

Reservation

With this component, you make a request to the warehouse to keep materials ready for withdrawal at a later date and for a certain purpose. This simplifies and accelerates the goods receipt process. A reservation for goods issue can be requested by various departments for various account assignment objects (such as cost center, order, asset, etc.). Features

The purpose of a reservation is to ensure that a material will be available when it is needed. It also serves to simplify and accelerate the goods issue process and prepare the tasks at the point of goods issue. Logistics Invoice Verification : Page 60 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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Logistics Invoice Verification is a part of Materials Management (MM). It is situated at the end of the logistics supply chain that includes Purchasing, Inventory Management, and Invoice Verification. It is in Logistics Invoice Verification that incoming invoices are verified in terms of their content, prices, and arithmetic. When the invoice is posted, the invoice data is saved in the system. The system updates the data saved in the invoice documents in Materials Management and Financial Accounting. Integration

Logistics Invoice Verification is closely integrated with the components Financial Accounting (FI) and Controlling (CO). It passes on the relevant information about payments or invoice analyses to these components. In Materials Management, Logistics Invoice Verification has the following features: •

It completes the material procurement process, which started with the purchase requisition and resulted in a goods receipt. •

It allows invoices that do not originate in materials procurement (such as services, expenses, course costs) to be processed. •

It allows credit memos to be processed, either as invoice reversals or return deliveries. Page 61 of 98 Prepared By : Ganapati

Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727. I

i

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Reversals

Invoice documents in Invoice Verification are either invoices or credit memos. These documents can be cancelled. There are two di erent cases: If an invoice is cancelled, the system automatically creates a credit memo. If a credit memo is cancelled, the system automatically creates an invoice. The system takes the amount and quantity for the credit memo or invoice from the invoice or credit memo to be cancelled, thus avoiding any di erences between the invoice and the credit memo or the credit memo and the invoice.

Integration With Other Components Integration in Materials Management

As a component of Materials Management, Inventory Management is directly linked with Material Requirements Planning, Purchasing, and Invoice Verification. Inventory Management provides information for MRP, which takes into account not only physical stocks but also planned movements (requirements, receipts). When a material is ordered from a vendor, Inventory Management posts the delivery as a goods receipt with reference to the purchase order. The vendor invoice is processed later by Invoice Verification. Here, the quantities and values from the purchase order and the goods receipt document are checked to ensure that they match those in the invoice. Integration in Production Planning

Inventory Management is closely linked to the Production Planning module: Page 63 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Inventory Management is responsible for staging of the components required for production orders The receipt of the finished products in the warehouse is posted in Inventory Management. Integration in Sales & Distribution

As soon as you enter a sales order, you can initiate a dynamic availability check of stocks on hand. When the delivery is created, the quantity to be delivered is marked as "Scheduled for delivery". It is deducted from the total stock when the goods issue is posted. It is also possible to create sales order stocks. Integration in Quality Management

In the case of a goods movement, the system determines whether the material is subject to an inspection operation. If so, a corresponding activity is initiated for the movement in the Quality Management system. Integration in Plant Maintenance

Inventory Management is linked with Plant Maintenance as follows: •

It is possible to post goods movements with reference to equipment BOMs. •

It is possible to withdraw parts for maintenance orders. •

When serial number management is active, the individual serial numbers are entered in the case of every goods movement. Serial numbers are managed in the Plant Maintenance system. Integration in the Logistics Information System

With the Inventory Controlling component, the Logistics Information System o ers a tool for collecting, compressing, and evaluating inventory management data. Page 64 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Inventory Management and the Warehouse Management System

The Inventory Management system can be extended by the Warehouse Management system which manages storage bins in complex warehouse structures. While Inventory Management manages the stocks by quantity and value, the Warehouse Management component reflects the special structure of a warehouse, and monitors the allocation of the storage bins and any transfer transactions in the warehouse.

Sales & Distribution Master Data in Sales and Distribution

Sales processing is based on the following basic structures: Every company is structured in a certain way. In order to work with the SAP System your company structure has to be represented in the system. This is done with the help of various organizational structures. •

In sales and distribution, products are sold or sent to business partners or services are performed for them. Data about the products and services as well as about the business partners is the basis for sales processing. Sales processing with the SAP R/3 System requires that the master data has been stored in the system. Page 65 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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SD is organized according to sales organization, distribution channel and division. A combination of these three organizational units forms the sales area. The following graphic displays these organizational elements. Page 66 of 98 Prepared By : Ganapati

Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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In sales organization 1000, sales and distribution transactions can be carried out through all distribution channels and for all divisions. •

In sales organization 2000, products of both division 01 and division 02 are only sold through distribution channel 10. •

In sales organization 3000, only products of division 01 are sold, and only through distribution channel 10. Sales organization

The sales organization is an organizational unit within logistics, that structures the company according to its sales requirements. A sales organization is responsible for the sale and distribution of goods and services. It represents the selling unit as a legal entity. It is responsible for product guarantees and other rights to recourse, for example. Regional subdividing of the market can also be carried out with the help of sales organizations. Each business transaction is processed within a sales organization. Structure

A sales organization can be subdivided into several distribution chains which determine the responsibility for a distribution channel. Several divisions can be assigned to a sales organization which is responsible for the materials or services provided. Page 67 of 98 Prepared By : Ganapati Adimulam

eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ A sales area determines which distribution channel can be used to sell the products from one division in a sales organization Distribution channel Definition

The distribution channel represents the channel through which salable materials or services reach customers. Typical distribution channels include wholesale, retail and direct sales. Within a sales organization a customer can be supplied through several distribution channels. In addition, the material master data relevant for sales, such as prices, minimum order quantity, minimum quantity to be delivered and delivering plant, can di er for each sales organization and distribution channel. Note:A single Division

distribution channel can be assigned to one or more sales organizations.

In the SAP R/3 System you can define a division-specific sales organization. Product groups, i.e. divisions, can be defined for a wide-ranging spectrum of products. For every division you can make customer-specific agreements on, for example, partial deliveries, pricing and terms of payment. Within a division you can carry out statistical analyses or set up separate marketing procedures Organization in Shipping and Transportation

Independent organizational entities, such as shipping points, are responsible for scheduling and processing deliveries to customers, as well as replenishment deliveries to your own warehouses. A delivery is always carried out by one shipping point only. The shipping point depends on the following criteria:

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Delivering plant

•

Type of shipping (for example, train, truck)

•

Loading equipment necessary Loading Point

Shipping points can be subdivided into loading points. For example, ramp 1, ramp 2 and ramp 3 belong to the shipping point Forwarding depot . The following figure displays a possible organization in shipping. Transportation Planning Point

The transportation planning point is an organizational unit in Logistics, responsible for planning and processing transportation activities. It organizes the responsibilities in a company, e.g. according to shipment type, mode of transport or regional departments. Integration

The shipping point is assigned to a plant. Loading points are assigned to shipping points. Link between Sales and Distribution and Accounting:

By assigning sales organizations and plants you create a link between company codes and sales organizations. A plant, though always linked to one company code, can be Page 69 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ assigned to di erent sales organizations. Within a company code several sales organizations can be active. Business transactions can also be carried out between di erent company codes (for example, during inter-company sales processing). The following figure displays possible assignments of company codes, sales organizations and plants. Plants 1, 2 and 3 belong to company code 1. Sales organization 1 uses plants 1

and 2. Sales organization 2 uses plants 2 and 3. Sales organizations 1 and 2 can make cross- company sales for goods from plants 4 or 5.

B i F Reports

ti

i SD

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Account Determination

Pricing and Conditions The term pricing is used

broadly to describe the calculation of prices (for external use by customers or vendors) and costs (for internal purposes, such as cost accounting). Conditions represent a set of circumstances that apply when a price is calculated. For example, a particular customer orders a certain quantity of a particular product on a certain day. The variable factors here - the customer, the product, the order quantity, the date - determine the final price the customer gets. The information about each of these factors can be stored in the system as master data. This master data is stored in the form of condition records . The Condition Technique in Pricing The condition technique refers to the method by which the system determines

prices from information stored in condition records. In Sales and Distribution, the various elements used in the condition technique are set up and controlled in Customizing. During sales order processing, the system uses the condition technique to determine a variety of important pricing information. For example, the system automatically determines which gross price the customer should be charged and which discounts and

surcharges are relevant given the conditions that apply. 1. The system determines the pricing procedure according to information defined I n the sales document type and the customer master record. The pricing procedure defines the valid condition types and the sequence in which they appear in the sales order. In the example, the system takes the first condition type (PR00) in the pricing procedure and begins the search for a valid condition record. ach condition type in the pricing procedure can have an access sequence assigned to it. In this case, the system uses access sequence PR00. The system checks the accesses until it finds a valid condition record. (Although you cannot see this in the diagram, each access specifies a particular condition table. The table provides the key with which the system searches for records). 4. In the example, the first access (searching for a customer-specific material price) is unsuccessful. The system moves on to the next access and finds a valid record. Page 71 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ The system determines the price according to information stored in the condition record. If a pricing scale exists, the system calculates the appropriate price. In the example, the sales order item is for 120 pieces of the material. Using the scale price that applies to quantities from 100 pieces and more, the system determines a price of USD 99 per piece. About the Availability Check in Sales and Distribution Processing

When you enter a sales order, you can only confirm the delivery of the goods for the required delivery date if the goods are available for all the necessary processing activities which take place before delivery: •

The shipping department must ensure that freight forwarding or another shipping company is advised early enough so that su icient time remains for packing and loading to be carried out. An availability check can be carried out on the deadline date for availability for the goods. •

The procurement department must ensure that the production and purchasing departments are advised of inadequate stock quantities so that goods can either be produced punctually or ordered. Sales transfers the information on materials ordered as requirements to material requirements planning. Requirements are planned outward movements of stock. The transfer of requirements informs production that goods must be produced, or advises purchasing that purchase requisitions have been created for which purchase orders must be created and sent to the suppliers. An availability check can only be carried out if these requirements are transferred.

Credit management Purpose

Outstanding or uncollectible receivables can spoil the success of the company greatly. Credit Management enables you to minimize the credit risk yourself by specifying a specific credit limit for your customers. Thus you can take the financial pulse of a customer or group of customers, identify early warning signs, and enhance your credit- related decision-making. This is particularly useful if your customers are in financially unstable industries or companies, or if you conduct business with countries that are politically unstable or that employ a restrictive exchange rate policy. Page 72 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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If you are using the Accounts Receivable (FI-AR) component to manage your accounting and an external system for sales processing, Credit Management enables you to issue a credit limit for each customer. Every time you post an invoice (created in FI-AR), the system then checks whether the invoice amount exceeds the credit limit. Information functions such as the sales summary or early warning list help you to monitor the customer’s credit situation. If you are using both the Accounts Receivable (FI-AR) component to manage your accounting and the Sales and Distribution (SD) component for sales processing, you can also use Credit Management to issue credit limits for your customers. You can make settings in Customizing to decide the scope of the check and at what stage in the process (for example, order entry, delivery or goods issue) a credit limit should take place. General information functions are also available for use with credit checks. Features

If you are using both the SD and FI-AR components, Credit Management includes the following features: •

Depending on your credit management needs, you can specify your own automatic credit checks based on a variety of criteria. You can also specify at which critical points in the sales and distribution cycle (for example, order entry, delivery, goods issue) the system carries out these checks. •

During order processing, the credit representative automatically receives information about a customer’s critical credit situation. •

Critical credit situations can also be automatically communicated to credit management personnel through internal electronic mail. •

Your credit representatives are in a position to review the credit situation of a customer quickly and accurately and, according to your credit policy, decide whether or not to extend credit. •

You can also work with Credit Management in distributed systems; for example if you were using centralized Financial Accounting and decentralized SD on several sales computers. Credit Control Area Page 73 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ The report lists the central and control area-related data per customer. RFDKLI40 Overview credit limit The report provides you with an extensive overview of the

customer’s credit situation. RFDKLI41 C dit t

h

t

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Material Determination Use

Material determination enables the automatic substitution of materials in sales documents during sales order processing. For example, during the course of a sales promotion, the system can, during sales order entry, automatically substitute a material that has promotional packaging. A consumer product may have a special wrapper for, for example, the Christmas season. Using material determination, the system substitutes the material only during the specified period. The following graphic illustrates the determination of a promotional product in the sales order. In addition, you can use material determination if you want the system to automatically substitute, for example: •

customer-specific product numbers with your own material numbers

•

International Article Numbers (EANs) with your own material numbers •

Substituting discontinued materials with newer materials Account Determination (Billing) Purpose

Billing represents the final processing stage for a business transaction in Sales and Distribution. Information on billing is available at every stage of order processing and delivery processing. Page 77 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ This component includes the following functions: •

Creation of: o

Invoices based on deliveries or services o

Issue credit and debit memos

o

Pro forma invoices •

Cancel billing transactions •

Comprehensive pricing functions •

Issue rebates •

Transfer billing data to Financial Accounting (FI) Billing Document :

Umbrella term for invoices, credit memos, debit memos, pro forma invoices and cancellation documents. The billing document is created with reference to a preceding document, in order to create an invoice or a credit memo, for example. The billing document contains the following data:

Structure

All billing documents have the same structure. They are made up of a document header and any number of items. The following figure shows how billing documents are structured. Header

In the header, you find general data valid for the entire billing document. For example,

•

Identification number of the payer •

Billing date •

Net value of the entire billing document Page 78 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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Document currency

•

Terms of payment and Incoterms

•

Partner numbers, such as the identification number of the sold-to party

•

Pricing elements

Items

In the items, you find data that applies to one particular item. For example,

•

Material number •

Billing quantity •

Net value of the individual items

•

Weight and volume

•

Number of the reference document for the billing document (for example, the number of the delivery on which the billing document is based) •

Pricing elements relevant for the individual items The billing document is controlled via the billing type. Integration

When you create a billing document, the billing data is forwarded to Financial Accounting. Integration with Accounting Integration with Accounting consists of forwarding billing data to •

Financial Accounting (FI - Accounts Receivable)

•

Controlling (CO)

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ When you create a billing document, the system automatically creates all relevant accounting documents for: •

General Ledger •

Profit center

•

Profitability Analysis •

Cost Accounting

•

Accounting

Shipping:

Implementation Options

Shipping is an important part of the logistics chain in which guaranteed customer service and distribution planning support play major roles. In shipping processing, all delivery procedure decisions can be made at the start of the process by •

Taking into account general business agreements with your customer

•

Recording special material requests

•

Defining shipping conditions in the sales order The result is an e icient and largely automatic shipping process in which manual changes are only necessary under certain circumstances. Integration TheShipping

component is integrated under the Logistics Execution Shipping is a subsequent activity of theSales component.

component.

Range of Functions

The shipping module supports the following functions, which include but are not limited to: •

Deadline monitoring for reference documents due for shipment (sales orders and purchase orders, for instance) •

Creating and processing outbound deliveries Page 80 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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Planning and monitoring of worklists for shipping activities

•

Monitoring material availability and processing outstanding orders •

Monitoring the warehouse's capacity situation •

Picking (with optional link to the Warehouse Management system) •

Packing deliveries •

Information support for transportation planning

•

Support of foreign trade requirements

•

Printing and transmitting shipping documents •

Processing goods issue

•

Controlling using overviews of

o

Deliveries currently in process

o

Activities that still are to be carried out o

Possible bottlenecks A list of deliveries posted as goods issue in the shipping department could be used to form a worklist for the billing department.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Picking

The picking process involves taking goods from a storage location and staging the right quantity in a picking area where the goods will be prepared for shipping. Packing

Packing is part of delivery- and shipment processing.

Range of Functions

As an example, you could pack delivery items in boxes, pack the boxes on pallets for delivery to the customer, and load the pallets onto a truck.

ThePacking component and related packing information enables you to: Page 82 of 98 Prepared By : Ganapati Adimulam

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Update the stock situation of packing materials

•

Monitor returnable packaging stocks at the customer's or forwarding agent's place of business •

Help you find you what was in a particular container (for example, if a customer maintains that they have received an incomplete delivery)

•

Make sure that the weight and volume limits have been adhered to

•

Ensure that products have been packed correctly

Goods Issue

As soon as the goods leave the company, the shipping business activity is finished. This is illustrated using goods issue for outbound deliveries. Range of Functions

The outbound delivery forms the basis of goods issue posting. The data required for goods issue posting is copied from the outbound delivery into the goods issue document, which cannot be changed manually. Any changes must be made in the outbound delivery itself. In this way, you can be sure that the goods issue document is an accurate reflection of the outbound delivery. When you post goods issue for an outbound delivery, the following functions are carried out on the basis of the goods issue document: •

Warehouse stock of the material is reduced by the delivery quantity •

Value changes are posted to the balance sheet account in inventory accounting

•

Requirements are reduced by the delivery quantity

•

The serial number status is updated

•

Goods issue posting is automatically recorded in the document flow •

Stock determination is executed for the vendor's consignment stock

•

A worklist for the proof of delivery is generated

•

A worklist for the proof of delivery is generated

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ After goods issue is posted for an outbound delivery, the scope for changing the delivery document becomes very limited. This prevents there being any discrepancies between the goods issue document and the outbound delivery.

SAP Sales and Distribution Processing Document Flow Document Flow in Sales:

The sales documents you create are individual documents but they can also form part of

a chain of inter-related documents. For example, you may record a customer’s Page 84 of 98 Prepared By : Ganapati Adimulam

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______________________________________________________________________ __ telephone inquiry in the system. The customer next requests a quotation, which you then create by referring to the inquiry. The customer later places an order on the basisof the quotation and you create a salesorder with

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Introduction

The SAP FI Module has the capability of meeting all the accounting and financial needs of an organization. The Financial Managers as well as other Managers within your business can review the financial position of the company in real time as compared to legacy systems which o en times require overnight updates before financial statements can be generated and run for management review. The real-time functionality of the SAP modules allows for better decision making and strategic planning. The FI (Financial Accounting) Module integrates with other SAP Modules such as MM (Materials Management), PP (Production Planning), SD(Sales and Distribution), PM (Plant Maintenance),and PS (Project Systems). The FI Module alsointegrates with HR(Human Resources) which includes PM(Personnel Management), Time Management, Travel Management, Payroll.Document transactions occurring within the specific modules generate account postings via account determination tables. The FI (Financial Accounting) Module components. The FI Module comprises several sub-modules as follows:

Accounts Receivables Accounts Payable Asset Accounting Bank Accounting Consolidation Funds Management General Ledger Special Purpose Ledger Travel Management Accounts Receivables

sales activity.

records all account postings generated as a result of Customer

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ These postings are automatically updated in the General Ledger . It is within the Accounts Receivables Module that you can monitor aging of the receivables and generate customer analysis. The Accounts Receivable Module also integrates with the General ledger, Sales and Distribution, and Cash Management Modules. Accounts Payable

records account postings generated as a result of Vendor purchasing activity. Automatic postings are generated in the General Ledger as well. Payment programs within SAP enables the payment of payable documents by check, EDI, or transfers. Asset Accounting

is utilized for managing your company’s Fixed Assets. SAP allows you to categorize assets and to set values for depreciation calculations in each asset class. Bank Accounting allows for management of bank transactions in the system including cash management. Consolidation enables the combining of financial statements for multiple entities within an organization. These statements provide an overview of the financial position of the company as a whole. Funds Management allows management to set budgets for revenues and expenses within your company as well as track these to the area of responsibility. General Ledger is fully integrated with the other SAP Modules. It is within the General Ledger that all accounting postings are recorded. These postings are displayed in real-time providing up-to-date visibility of the financial accounts.

in real time providing up to date visibility of the financial accounts. Special Purpose Ledger is used to define ledgers for reporting purposes. Data can be gathered from internal and external applications. Travel Management provides management of all travel activities including booking trips and handling of expenses associated with travel

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Once a business has decided to use the SAP FI(Financial Accounting) Module, there are several Configurations prerequisite steps that must be completed.Determining the organizational structure is one of the first steps in setting up the business functions in SAP as well as your reporting requirements. The Organizational structure is created by defining the organizational units consisting of the following: •

Client •

Company •

Company Code •

Business Area AClient is the highest unit within an SAP system and contains Master records and Tables. Data entered at this level are valid for all company code data and organizational structures allowing for data consistency. User access and authorizations are assigned to each client created. Users must specify which client they are working in at the point of logon to the SAP system. ACompany is the unit to which your financial statements are created and can have one to many company codes assigned to it. A company is equivalent to your legal business organization. Consolidated financial statements are based on the company’s financial statements. Companies are defined in configuration and assigned to company codes. Each company code must use the same COA( Chart of Accounts) and Fiscal Year. Company Codes

are the smallest unit within your organizational structure and is used for internal and external reporting purposes. Company Codes are not optional within SAP and are required to be defined. Financial transactions are viewed at the company code level. Company Codes can be created for any business organization whether national or international. It is recommended that once a Company Code has been defined in Configuration with all the required settings then other company codes later created should be copied from the existing company code. You can then make changes as needed. This reduces repetitive input of information that does not change from company code to company code as well as eliminate the possibility of missed data input. When defining company codes, the following key areas must be updated: Page 88 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ ฀ Company Code Key- identifies the company code and consists of four alphanumeric characters. Master data and business transactions are created by this key. ฀ Company Code Name- identifies the name of the business organization within your organizational structure. ฀ Address- identifies the street address, city, state, zip code for the company code created. This information is also used on correspondence and reports. ฀ Country- identifies the country to which your business is based. Country codes within SAP are based on ISO Standards. ฀ Country currency- identifies the local currency for the company code that you have defined. ฀ Language- identifies the language to be used for you company code and is also used for text in your documents. SAP unlike other applications, o ers over thirty languages including EN( English) , ES (Spanish), FR (French), DE (German), EL (Greek), IT(Italian), AR( Arabic), ZH (Chinese) , SV (Swedish) , and JA (Japanese) to name a few. Business Area, COA, GL, Fiscal year and Currencies Business Area is optional and is equivalent

to a specific area of responsibility within your company or business segment. BA (Business Area) also allows for internal and external reporting. Another configuration requirement for set-up in SAP are the Basic settings consisting of the following: Chart of Accounts(COA) Fiscal Year Variants. Currencies The COA(Chart of Accounts) lists all General Ledger accounts that are used by the organization. It is assigned in configuration to each company code and allows for daily General Ledger postings. The General Ledger accounts are made up of such data as account number, company code, a description of the account , classification of whether the account is a P & L Statement Account or a Balance Sheet Account. Page 89 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ •

Control data of the GL Account is where currency is specified, Tax category (posting without tax allowed) , marking the account as a reconciliation account ( e.g. Customer, Asset, Vendors, Accounts Receivable) or not. •

Marking the G/L Account as a “reconciliation” account allows for postings to an Asset Account ( for example) as well as automatic update to the G/L Account.

•

Configuration prevents direct postings to reconciliation accounts thereby assisting in maintaining integrity of the data.

•

This allows reconciliation between the sub-ledger and general ledger to always be guaranteed. •

Within the General Ledger control data , you can also designate whether line item display is possible in the account. The system then stores an entry per line in an index table which links back to the account. (Display of line item details are then available for reporting purposes ,etc.) •

Open Item Indicators can be set on the G/L Account allowing for better management of open items. Examples include: Bank Clearing Accounts, GR/IR Clearing Accounts, Payroll, etc. Fiscal Year

configuration is a must and can be defined to meet your company’s reporting periods whether Fiscal (any period combination that is not calendar) or Calendar( Jan-Dec).

•

Posting Periods are defined and assigned to the Fiscal Year.

•

Within the periods you specify start dates and finished dates.

•

SAP allows for 12 posting periods along with specially defined periods that can be used for year-end financial closing. Currencies are another basic configuration setting requirement which defines your company’s legal means of payment by country.

•

It is recommended that all Currency set-ups in SAP follow the ISO Standards. •

The ISO Standards ensure Global conformity across businesses worldwide utilizing SAP. What are some of the integration points of the FI module?

SAP is marketed as a fully integrated system, therefore knowing some of the integration points enables the Users to better understand the Modules.

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Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ •

Organization units are not only defined in FI(Financial Accounting) but also in other SAP Modules. The SD( Sales & Distribution) Module requires the set-up of Sales Organizations, Distribution Channels and Divisions ; Purchasing requires purchasing organizations, plants, and storage locations; and CO (Controlling) requires a Controlling area to be defined. •

To transfer data between FI(Financial Accounting) and CO (controlling) as well as other modules, a Company Code must be assigned to each of the Modules. •

Business Areas must be entered when generating business transactions if you would like visibility of those transactions impacting a certain BA(Business Area). You can also update your Master Records to include BA(Business Area) for example Cost Center. Document postings are automatically posted in the year and periods that you created in the Fiscal Year variant set-ups based on the month, start and end dates to which postings are allowed within a given period as defined.

SAP CO Module: Introduction

The SAP CO (Controlling) Module provides supporting information to Management for the purpose of planning, reporting, as well as monitoring the operations of their business. Management decision-making can be achieved with the level of information provided by this module. Some of the components of the CO(Controlling) Module are as follows: · Cost Element AccountingCost Center Accounting · Internal Orders · Activity-Based Costing ( ABC) · Product Cost Controlling · Profitability Analysis Page 91 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ · Profit Center Accounting The Cost Element Accounting component provides information which includes the costs and revenue for an organization. These postings are automatically updated from FI (Financial Accounting) to CO (Controlling). The cost elements are the basis for cost accounting and enables the User the ability to display costs for each of the accounts that have been assigned to the cost element. Examples of accounts that can be assigned are Cost Centers, Internal Orders, WBS(work breakdown structures). Cost Center Accounting

provides information on the costs incurred by your business. Within SAP, you have the ability to assign Cost Centers to departments and /or Managers responsible for certain areas of the business as well as functional areas within your organization. Cost Centers can be created for such functional areas as Marketing, Purchasing, Human Resources, Finance, Facilities, Information Systems, Administrative Support, Legal, Shipping/Receiving, or even Quality. Some of the benefits of Cost Center Accounting:

(1) Managers can set Budget /Cost Center targets; (2) Cost Center visibility of functional departments/areas of your business; (3) Planning ; (4) Availability of Cost allocation methods; (5) Assessments/Distribution of costs to other cost objects. Internal Orders provide a means of tracking costs of a specific job , service, or task. Internal Orders are used as a method to collect those costs and business transactions related to the task. This level of monitoring can be very detailed but allows management the ability to review Internal Order activity for better-decision making purposes. Activity-Based Costing

allows a better definition of the source of costs to the process driving the cost. Activity-Based Costing enhances Cost Center Accounting in that it allows for a process-oriented and cross-functional view of your cost centers. It can also be used with Product Costing and Profitability Analysis. Product Cost Controlling

allows management the ability to analyze their product costs and to make decisions on the optimal price(s) to market their products. It is within this module of CO (Controlling) that planned, actual and target values are analyzed. Sub-components of the module are: Page 92 of 98 Prepared By : Ganapati Adimulam

eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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Product Cost Planning which includes Material Costing( Cost estimates with Quantity structure, Cost estimates without quantity structure, Master data for Mixed Cost Estimates, Production lot Cost Estimates) , Price Updates, and Reference and Simulation Costing. •

Cost Object Controlling includes Product Cost by Period, Product Cost by Order, Product Costs by Sales Orders, Intangible Goods and Services, and CRM Service Processes. •

Actual Costing/Material Ledger includes Periodic Material valuation, Actual osting, and Price Changes. Profitability Analysis allows Management the ability to review information with respect to the company’s profit or contribution margin by business segment. Profitability Analysis can be obtained by the following methods: · Account-Based Analysis which uses an account-based valuation approach. In this analysis, cost and revenue element accounts are used. These accounts can be reconciled with FI(Financial Accounting). Cost-Based Analysis uses a costing based valuation approach as defined by the User. Profit Center Accounting provides visibility of an organization’s profit and losses by

profit center. The methods which can be utilized for EC-PCA (Profit Center Accounting) are period accounting or by the cost-of-sales approach. Profit Centers can be set-up to identify product lines, divisions, geographical regions, o ices, production sites or by functions. Profit Centers are used for Internal Control purposes enabling management the ability to review areas of responsibility within their organization. The di erence between a Cost Center and a Profit Center is that the Cost Center represents individual costs incurred during a given period and Profit Centers contain the balances of costs and revenues. Primary configuration considerations

There are several configuration steps that must be considered when implementing the CO (Controlling) Module. Creating the Controlling area is one of the first steps in the CO (Controlling) configuration process. SAP has provided standard controlling areas and company codes which can be

utilized as a basis for creating your company s Controlling Area. The SAP Standard for Controlling Area is “0001” and for company code is “0001”. Page 93 of 98 Prepared By : Ganapati

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ It is recommended that these be used as a basis to create the Controlling Area or Company Code that you would like to define . Certain defaults setting such as number ranges have already been set-up in the standard SAP settings, thereby eliminating the need to redo this configuration requirement. Through the SAP Configuration process, you can create a copy of the Standard Controlling Area and Company Code, then update the other fields as needed including the four character alpha numeric field which identifies these areas. (You may want to change the controlling area from “0001” to “A001” and the Company Code from “0001” to “ AA01” as an example.) Keep in mind that Company Codes are assigned to Controlling Areas and a ect the COA (Chart of Accounts), the Fiscal Year Variants, and Currency setups. Cost Center hierarchy and Reconciliation ledger settings are also include in the Controlling Area set-up. The Control Indicator activates and deactivates certain functions in the Controlling Area. The Controlling Area can also be used for cross-company code business transactions. To enable this function the Controlling Area must be assigned to all company codes used for cross-company code accounting. Number ranges

Configuration in the CO (Controlling) Modules requires maintenance of number ranges for documents generated from business transactions. A systems’ generated document number is assigned for every CO (Controlling) posting. These numbers are sequential and are required to be assigned to number range groups. The number range groups consists of two number intervals, one for internal document numbering and one for external document numbering. The SAP R/3 system keeps track of those document numbers that are externally generated and fed to SAP via batches and User manual input, otherwise, the system generates the next internally assigned document number for the transaction posted. As previously stated when defining the Controlling Area, you have the ability to copy the Standard SAP Controlling Area “0001” which already has the number ranges defined eliminating the need for maintenance of number ranges. Keep in mind that you also have the flexibility to change number ranges and number range groups to meet your business needs. As a caution, never overlap number intervals in a group . For example, if you decide to assign number range interval 10000000 thru 199999999 to the number range group “05”, you can not assign it to number range group “06”. Page 94 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Number ranges should never be transported for data consistency purposes, therefore create these manually in each system. Within the CO (Controlling) Module, you can configure Plan Versions. Maintaining Plan Versions allows for set-up of planning assumptions and determination of plan rates for allocation and plan activity purposes. The SAP Standard Version “000” is created for a five year fiscal year plan. It is recommended that the standard version be utilized for your plan/actual comparisons if you do not require multiple plan versions. SAP always allows the flexibility to create additional Plan versions by coping the Standard Version “000” and changing certain fields as required. There is also the option of defining and creating a totally new Plan Version. Other configuration

After the Controlling Area, Number Ranges, and Plan Versions have been defined and maintained, then settings for the other components in the CO(Controlling) Module should be maintained. (Cost Center Accounting, Cost Element Accounting, Activity- Based Costing, Internal Orders, Product Cost Controlling, Profitability Analysis, and Profit Center Accounting. ) The Account Assignment Logic allows configuration for Validation and Substitution Rules whose purpose is to check certain input values as defined by the User. More specifically, Validations allow for business transactions to either post or not post documents based on the criteria defined in the validation rule. Certain input conditions are checked as defined by the User and if those conditions are met then the document(s) are updated and/or posted in the system. If the condition is not met, then an error message is generated to the User with a brief explanation of the error. These messages are defined in Configuration and can be identified as a warning, error, or a note. You also have the option to deactivate messages. Substitutions on the other hand, checks input values and replaces the values with another value if the criteria as defined is met. Maintaining Currency and Valuation Profiles allows for the definition of valuation approaches to be used in accounting components . These valuation profiles are checked in the system when activated in the Controlling Area. Certain rules apply if there is a Page 95 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ need to maintain the currency and valuation profiles: (1) Company Code Currency must be assigned to a legal valuation approach, (2) Valuation approaches must also be maintain in the material ledger, and (3) Profit Center valuations can only be maintained if you are using Profit Center Accounting. TheCO(Controlling) Module has multiple configuration steps that must be followed for complete implementation of this module. Each sub-component of the CO (Controlling) Module has it’s level of configuration requirements. Once you have defined your business needs in the Controlling Area, a determination can be made as to what should be configured and what you do not need. EXERCISE:a) Display the list of Monthly Sales orders and the Total Value of the Sales for each Sales Organization and Under each Company Code and the Grand Total. (Use Control Break Statements ). Input : Select-Options for Sales Organization, Select-Options for Date (Default Dates : Begin and End Dates of Current month). b) Display the list of Monthly Purchase orders and the Total Value of the Purchase orders for each Purchasing Organization and Under each Company Code and the Grand Total . (Use Control Break Statements ). Input : Select-Options for Purchasing Organization, Page 96 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Select-Options for Date (Default Dates : Begin and End Dates of Current month). c) Create an interactive reportfor displaying Vendor information. Based on the selection made , the corresponding vendor bank detail are displayed such that the line selected in the basic list was visible along with secondary list. d) Create an report to display a list of purchase requisitions with details like MRP controller, release date and unit of measure along with standard details. e) Create a report displaying Customer number, Name, Material No., Quantity, Description on selection ‘Goods Receipt No.’ f) Create interactive report to list all the sales that took place during the month for particular material. g) Create a interactive list for purchase requisitions at a given plant. h)Create an interactive report to display list Company Codes(Basic List), Customers under the Selected Company Code(1st 2nd ry),Customer sales orders for particular customer, items for particular order. i) Create a report which lists delivery number, delivery quantity, customer number, material number and material description for a given shipping plant. j) Create a report that shows a list of purchase requisition and purchase orders for a selected vendor, by material group listing by material. k) Create a report to get list of purchase orders created only On Saturdays and Sundays during the particular period. l) Create an interactive report that list out all the materials for a given plant. Secondary list contains vendor details who supplies the chosen material. m) Create a report to get list of Sales orders created only On Saturdays and Sundays during the particular period. Page 97 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.

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We Never Compromise in Quality. Would You ? ______________________________________________________________________ __ Page 98 of 98 Prepared By : Ganapati Adimulam eMAX Technologies,AmeerPet,Hyderabad Ph : +91 40 65976727.