Report Unikl Internship

INDUSTRIAL TRAINING REPORT AMIRFALIQ & SYAHIDAH ADVOCATES AND SOLICATOR 

MUHAMMAD SOLIHIN BIN ISMAIL

REPORT SUBMITTED IN PARTIAL FULFILMENT FOR THE BACHELOR OF BUSINESS ADMINISTRATION (HONS) IN INTERNATIONAL BUSINESS

UNIVERSITI KUALA LUMPUR BUSINESS SCHOOL KUALA LUMPUR  2018 i

DECLARATION

I declare that all parts of this report are the result of my own work except for the quotation, articles and interviews, the sources of which have been acknowledged in the references. All right reserve.

2018

MUHAMMAD SOLIHIN BIN ISMAIL

62215115227

ii

DECLARATION

I declare that all parts of this report are the result of my own work except for the quotation, articles and interviews, the sources of which have been acknowledged in the references. All right reserve.

2018

MUHAMMAD SOLIHIN BIN ISMAIL

62215115227

ii

SIGNATURE PAGE

This report was read and verified by:

………………………………………………….

(AMIR FALIQ BIN JAMIL)

………………

(DATE)

COMPANY ADVISOR 

………………………………………………...

(MUHAMMAD ASYRAF B. HASIM) UNIVERSITY SUPERVISOR 

 

iii

………………

(DATE)

ACKNOWLEDGEMENT

IN THE NAME OF ALLAH, (ALMIGHTY) THE GRACIOUS, THE MOST MERCIFUL

Alhamdulillah, thanks to Allah S.W.T for the strength and patience that was given to me in order for me to complete my internship at AmirFaliq & Syahidah, Advocates and Solicitor for 16 weeks to fulfill my internship for Bachelor of Business Administration in International Business.

Furthermore, I would also like to give my thanks to the person that supervise me Mr. Amir Faliq as well as my University Supervisor, Sir Muhammad Asyraf Hasim for their guidance and help that was given to me, their patience in teaching me during my training and willingness to share the experience of the management of their careers. For this, I am deeply grateful for given this valuable and important opportunity.

Finally, I am also deeply sincere thanks to my family, for support and encouragement me throughout the 16 weeks of internship period.

iv

ABSTRACT

This report presents about internal and external analysis of AmirFaliq & Syahidah Advocates & Solicitors. The first chapter is about the company profiles in detail which is described the company history, vision, mission, objectives, functions, location, logo,  product and services that this company provided. The second chapter consist of internal and external research analysis about the company in details which is involving the SWOT Analysis, Meanwhile, chapter three about the tasks and responsibilities that I had  perform in the AmirFaliq & Syahidah Advocates and Solicitor. The last chapter is about the conclusion about the research making and provides the recommendation for solving the problems that occurred in the firm.

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TABLE OF CONTENT

NO

1

CONTENTS

Title Page

i

Declaration, Signature

ii-iii

Acknowledgement

iv v

Abstract

vi

Table of Content

vii

List of Figures 2

Chapter 1: INTRODUCTION

viii

1.1 Objective of the INTRA

ix

1.2 Location of The Company 3

PAGE

x

Chapter 2: Company History

xi xii

2.1 Corporate Information 2.2 Vision, Mission, Objective & Function

xiii

2.3 Product & Services

xiii

2.4 Company Advantages

xiv

2.5 Company Logo

xv

2.6 Organization Chart

xv xvi-xviii

2.7 Swot Analysis

xix-xx

2.8 PEST Analysis 4

Chapter 3: Tasks & Responsibilities

5

Chapter 4 : Conclusion & Recommendation

6

References & Bibliography

xxviii

7

Appendices

xxix

vi

xxi-xxv xxvi-xxvii

LIST OF FIGURES

FIGURE 1: AMIRFALIQ & SYAHIDAH LOCATION ON MAP FIGURE 2: AMIRFALIQ & SYAHIDAH LOGO FIGURE 3: ORGANIZATION CHART FIGURE 4: SWOT ANALYSIS FIGURE 5: AMIRFALIQ & SYAHIDAH PEST ANALYSIS

vii

CHAPTER 1

1.0 INTRODUCTION

In order for a student to complete their bachelor level, they are need to complete their industrial training, which is the purpose to give the student the experience, knowledge, ability and also skills in their respective fields., it also give the student the chance of going through daily work experience.

The practical students are task with assisting the companies in their daily day-to-day work which is related to any jobs, this also enables the practical students to identify the company needs, hence improving any weaknesses discovered. Therefore, the university will be able to strengthen its curriculum and produce graduates who are market ready.

This chapter also briefly explain and describe the overall information about industrial training that have be done at AmirFaliq & Syahidah Advocates and Solicitors in perak.. The principal of this business is focusing more in communication and primarily law as the communication skills is pretty important in this company. The person in charge for my internship is Mr. A m i r F a l i q , o n e o f t h e l a w y e r h e r e . I was tasked as his personal assistance during this whole 16 weeks of industrial training.

1

1.1 OBJECTIVE OF THE INTRA

The primary reason of this Intra is to see whether a student can bring what they have learn during their studies and try to implement it in a larger scale, this can be seen by how fast can they cope with the work and how b ig is their understanding of the work at the company that they have chosen. Furthermore, with understanding of that place, they can pick up experience and gain knowledge with

Additionally, the students that pick up the experience can use that experience to further increase what knowledge that they have. Thus, they can get more skills while doing the industrial training. They also will learn to prepare well on everything that they will be doing as they will facing failure, from mistake they will learn to do  better.

Finally, with the industrial training, the student will be given the experience that is needed to increase their perspective and creative thinking which is useful for their real work experience.

2

1.2 LOCATION ON THE COMPANY

FIGURE 1: IMPRESSIVE TRANSFORMS SDN BHD MAP

3

CHAPTER 2

GENERAL PRESENTATION OF THE COMPANY

2.0COMPANY HISTORY

AmirFaliq & Syahidah Advocates and Solicitor, formerly known as Syahidah & Partners Advocates and Solicitors was created in 2013 which focusing as a base for Malay students who want to find place for their industrial training in law department.

The owner which have experiences in many firm before launching her own firm with the intend of establishing her own name in the law department. She managed her firm successfully by having her old network of connection still available through her old firm.

In 2016, her firm accepted a new partner which finally formed as AmirFaliq & Syahidah.

AmirFaliq & Syahidah was established in 2013 and undertakes business activities as follows: 1. Legal Services 2. Legal Advices 4

2.1 CORPORATE INFORMATION

COMPANY NAME

Amir Faliq & Syahidah

DATE INCORPRATED

1st February 2013

BUSINESS ADDRESS

Ipoh Tower

REGISTERED ADDRESS

7FO5, Ipoh Tower, Tower Regency Hotel & Apartment, Jalan Dato Seri Ahmad Said, Ipoh, 30450 Ipoh, Perak.

SECTOR 

PRIVATE SECTOR 

5

2.2 VISION, MISSION, OBJECTIVES & FUNCTION

2.2.1 VISION

To expand their branch to every state in peninsular Malaysia and to become one of top firms in Malaysia.

2.2.2 MISSION

To expand their sphere of influences throughout Malaysia and to became a base Where many more Malaysia student could not find experience in law.

2.2.3 VALUES

The Pursue of Truth Continuous Improvement The Pursuing of Knowledge Customer Delight

2.3 PRODUCT & SERVICES

2.3.1 Advocates

Provide a representative service for our clients in courts Give legal advice 2.3.2 Solicitors

With legally license, the firm acts on many cases that are varied Some lawyer can do criminal or civil case, solicitors can do both.

6

2.4 COMPANY ADVANTAGES

2.4.1 Network 

With the availability of the networks from before, the firm can easily find clients and knowledge regarding a case, which also will make it easier for the clients to reach them.

2.4.2 FACILITIES

A mid scale legal office which provide for legal services and equipped with legal  journals. The legal service provided create sense of securities to all clients as they will  put their trust on our services.

2.4.3HUMAN CAPITALS

The office consists of 2 lawyer s which have years of experience in many cases and also contacts and/or connections from their previous firms, one personal assistant and/or manager and one litigation clerk

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2.5 COMPANY LOGO S

AMIRFALIQ &SYAHIDAH F o r m e r l y

A D V O C A T E S

&

S y a h i d a h

&

P a r t n e r s

S O L I C I T O R S

FIGURE 2: AMIRFALIQ 7 SYAHIDAH LOGO

2.6 ORGANISATION CHART

FIGURE 3: ORGANIZATION CHART OF AMIRFALIQ & SYAHIDAH 8

2.7 SWOT Analysis

In the Law industry, the competitiveness is quite high as all firm are racing to be the  best of the best, thus it became on what distinguish one firm from others, from the  payment system to how they operates theirs cases and to how they can utilize their networking to maximize their profits. Swot analysis is a method to identify the organization strengths, weakness, opportunities and threats. The method of SWOT analysis is to take the information from an environmental analysis and separate it into internal issues that are the strengths and weaknesses and external issues which are opportunities and threats. The swot analysis that was used in AmirFaliq & Syahidah is more focus toward engaging business development. From this analysis, the company are improving more in a lot of marketing point and profit.

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Figure 4: SWOTAnalysis 2.7.1 STRENGTHS

H a v e a l o t o f e x p e r i e n c e s i n d i f f e r en t t y p e o f c a s e s Have a lot of networks with other lawyers. Large channel to interact with their clients. Give competitive price for their services. Law journals

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2.7.2 WEAKNESS

Lack of manpower  Lack of website for additional market;

2.7.3 OPPORTUNITIES

Website can increase the scope of their customers. With the references, they can improve their influences or popularity.

2.7.4 THREAT

Too many competitors Market still been dominated by big firms Client’s demeanor and behavior  Cost for each case

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2.8 PEST ANALYSIS

Figure 5: Amir Faliq & Syahidah PEST Analysis Pest analysis identifies external factors which influence a business. How the company is affected by political, economic, social and technologies factors. PEST analysis helps to  plan with these factors. If any of the four are ignored, a solid foundation is lacking in your strategic planning.

2.8.1 POLITICAL FACTORS

For domestic politics, company need to follow all the rules and regulation that was set b y Malaysia Government and the law enforcement.

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2.8.2 ECONOMIC FACTORS

In Malaysia, Law, play an important part in day to day basic, and it will remain important for years to come.

2.8.3 SOCIAL FACTORS

Identify the social component such as demographic population and lifestyle changes and ensure company ready for all circumstances.

2.8.4 TECHNOLOGICAL FACTORS

Technology used by company is quite outdated, and need to be update with latest technology such as the desktop used, fax machine and even the internet connection speed need to be increased.

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CHAPTER 3 REPORT ON JOB/ TASK/ ASSINGMENT/ PROJECT:

In this chapter, I will briefly describe the overall tasks and responsibilities that I do during my industrial training at AmirFaliq & Syahidah Advocates and Solicitors. A task is an activity that needs to be accomplished within a specific period. In my industrial training, I have been placed in several areas of the company via rotation method.

I start with the company on 24 September 2017 until 12 January 2018 with a lot of new excitement, experience, knowledge and thankfulness.

Job Description

•

•

•

Typing and drafting Letter for client Updating files via websites or courts Creating or proposing meeting with the clients

•

Handling the da y to da y communic ation with the clients

•

Communicates with other law firms.

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Below are my tasks and responsibilities explanations together with the picture during doing the tasks given . 3.1 INTERSNSHIP GANTT CHART

Weeks /Month September Task Performances

1

2

October 3

November

4 5 6 7 8 9

10

December 11

Introduction To Company

Daily Tasks / Activities

Letters

Bills Courts

Table 1: My Internship Gantt Chart

15

12

January 13

14

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3.1.1 Introduction to company ’s background

Before startin g the industrial training at AmirFaliq & Syahidah, the student was given a  brief ice-breaking session with the implication of showing them all about the company. This includes the scope of works that the student will be doing

3.1.2 Daily task and activities

Most of the time that in my industrial program, I was given tasked to draft, write and sent letters (mail and courier) to client and to courts and government agencies. Mostly it involves office works, with a slightly rare case of which I can accompany the lawyer to the firms. The letters that was drafted is based on a format that was given by the firm which also includes their own letterhead. The letterhead cannot be used without the knowledge of the lawyer as it also creates an insignificant important within the firms.

On different cases, I was given the task of creating a document called

“affidavit” which

also denotes a sworn statement of a person in court. In this case the person who sworn the Affidavit shall not be present in the court nor be in the court witness box as the matter is now only be heard only by his/her affidavit. The Affidavit, after signed by the  person

must be affirmed by the oath commissioner, and then filed in the court.

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3.1.3 Letters

One of the benefit of me working here, is the knowledge on how to prepare a formal letter and documents which give me many new knowledges on how to use it efficiently. Furthermore, I also managed to gain on many experiences on law  procedures and what type of law applies to each cases.

The legal document that have been drafted and sent, sometimes will be use in the government websites in order to update a certain case. For example, a decree absolute in Divorce Cases (Non-Muslim) which has been filed in court, must be sent to Jabatan Pendaftaran Putrajaya, to update the status of parties who are divorcing. Sometimes the clients will be prompted to pay the legal fees for each case, and costs of each cases depends on seriousness of cases, and the rank of courts the case is filed. For instance, a registration of cases in Magistrates court (which covers cases for amount of claim RM 100,000,00 and below) I used to handle a client which paid RM 1,900 for registration of file in the office.

3.1.4 Bills

As a Law firm, AmirFaliq & Syahidah will be paying a lot of bills, including maintenance bills and utility bills. They include big amount of money including wages and salary which I have handle and some of it involve small amount such as utilities and petty cash. It requires people to be calculative as to not do any mistake during the  payment for the bills.

Furthermore, some of the bills will be requiring it to be checked and confirmed by the  partners before been paid and the receipt and/or invoice must be put in the office files which have all the important information regarding the firms itself.

At one point of time, I was given the honour of registering a case where the lawyer gave me a large amount of Rm4000 to been used in the courts. Thank fully I did not do any mistakes.

3.1.5 Courts

On Certain days, a rare instant of where I was permitted to follow the lawyer to the courts following their respecting cases There, I was taught the proper etiquettes of  being in the present of a magistrates and judges. This further had given me knowledge regarding our law systems.

CHAPTER 4

CONCLUSION & RECOMMENDATION 4.1 CONCLUSION

It can be concluded that the past 5 months during my internship in the company have given me many knowledge and also open my eyes to the very complicated system that the law haves. But most importantly, it gave me the opportunity to expand and develop myself in many different aspects such as communications with others. With this, I can familiarize myself when I finally begin my real work after this degree. As a bonus, I got to experience courts process and I even learn of the step taken within a court of what to do and what we should not do in a court, as the internship was a place where I could learn on how to be better on. There I was given the opportunity of finding what best for me and what skills I could better use and expand it. I learned a lot of from the different task that I have been working with during my internship. Each task had different education and that made it interesting for me this internship was beneficial for me and I am grateful and thankful that I got to experience and learn many things.

4.2 RECOMMENDATIONS 4.2.1 Recommendation for the Internship Company

AmirFaliq & Syahidah advocates and solicitors is a great company, they have many  possibilities to expand beyond what they can, but first they must utilize whatever media that exist in order to attract more client in a more efficient way, FB, Twitters will be useful in attraction those target markets that are available in the vast internets.

4.2.2 Recommendation for The University

Industrial training is a very good way for the students to find their appropriate skills and fully utilize it in order to gain more experience to increase the skill levels and it will benefit them self, furthermore, through industrial training, student will be force to do something new, and to be positive in whatever they are doing, this can be found by utilizing their communications skills. This in return will greatly benefit them when they are finding works after this degree studies.

REFERENCES

1.

Merriam-webster.com. (2017). Definition of SOLICITOR. [online] Available at: https://www.merriam-webster.com/dictionary/solicitor [Accessed 26 Dec. 2017].

2.

 Nyulawglobal.org. (2017). UPDATE: An Overview of Malaysian Legal System and Research - GlobaLex. [online] Available at: http://www.nyulawglobal.org/globalex/Malaysia1.html [Accessed 26 Dec. 2017].

3.

ProjectManager.com. (2017). The Ultimate Guide to Gantt Charts ProjectManager.com. [online] Available at: https://www.projectmanager.com/gantt-chart [Accessed 26 Dec. 2017].

APPENDIXES