Receiving Inspection

RECEIVING INSPECTION

WORK INSTRUCTION FOR RECEIVING INSPECTION

00

Work Instructions for Receiving Inspection

Rev. No.

Date : May 22, 2007 Page : 1 of 5

Details Of Revision

22 May, 2007

Executive QHSE

Engineer QHSE

Manager QHSE

Date

Prepared by

Checked by

Approved by

Doc. No. QA&QC/WI-01 Rev.: 00

RECEIVING INSPECTION

1.

OBJECTIVE To ensure that receiving inspection of material and equipment is carried out at E.H./BUDs/Projects and receiving stores in conformity with the laid down specifications.

2.

SCOPE This Work Instruction covers all incoming material & equipment received from customer or purchased by E.H../BUD’s/Projects.

3.

REFERENCES The following documents are considered as reference document: − − − − − − −

4.

Project specifications PO/Packing list Vendor supplied drawings/documents All applicable codes and standards MTCs Indent Delivery Challan

ABBREVIATIONS/DEFINATIONS SM QIP QA&QC E&P WI PO MIR HSE MTC IMTE BD FRM

5.

Site Manager Quality Inspection Plan Quality Assurance & Quality Control Equipment and Plant Work Instruction Purchase Order Material Inspection Report Health, Safety & Environment Material Test Certificate Inspection, Measuring & Test Equipment Business Division Form

RESPONSIBILITIES MANAGER Stores, MANAGER QA&QC

Date : May 22, 2007 Page : 2 of 5

Doc. No. QA&QC/WI-01 Rev.: 00

RECEIVING INSPECTION

6.

PROCEDURE 6.1

The procured materials are classified as − − − − − −

Standard Items Project Specific Items E&P Items Tools Fixed Assets Manufactured Items

a)

Standard Items Items, which have been approved & accepted by QA&QC/PROC/ User, shall be inspected through indent form (STORE/ FRM-01) at receiving store.

b)

Project Specific Items Project specific items can be divided into two groups:

c)

−

Items supplied from factory by vendor in packed & sealed carton/container shall be inspected, for integrity of packing, quantity and actual material inside the packing, at the receiving stores.

−

Unpacked/loose material and fabricated material procured from vendor, shall be inspected at receiving stores. E&P Items E&P items for BD’s/Projects shall be inspected by respective MANAGER E&P and MANAGER QA&QC if required.

d)

Tools IMTE shall be inspected at the receiving stores.

e)

Fixed Assets The user and QA&QC shall inspect fixed asset items at receiving stores.

f)

Manufactured Items Pre-shipment final inspection will be performed for all local manufactured items at vendor and subcontractors premises. QA&QC co-coordinator for procurement and testing will perform this activity and will issue inspection certificate No. QA&QC/FRM34 for all such inspections.

Date : May 22, 2007 Page : 3 of 5

Doc. No. QA&QC/WI-01 Rev.: 00

RECEIVING INSPECTION

6.2

Inspection Methodology 6.2.1

MANAGER Stores shall initiate a material inspection report (STORE/FRM-08, STORE/FRM-09) for all incoming material arranged through fresh purchase. For material of inter-site transfer, a thorough inspection will be carried out both at the consignor’s end & at the receiving end. QA&QC inspector shall inspect the material as per reference documents. Material and equipment procured shall be inspected inline with following guidelines: − Specifications − Packing condition − Inspection report of the manufacturer (If applicable) − Physical condition − MTC (if required) 6.2.4 Sampling and inspection methodology shall be followed as below:

Date : May 22, 2007 Page : 4 of 5

6.2.4.1

Establish the size of the lot to be inspected.

6.2.4.2

Establish acceptability quality level, which is defined as “the upper limit of the percentage of defects acceptable”

6.2.4.3

Extent of examination based on vendor qualification is categorized as below: 6.2.4.3.1

100% inspection of chosen lot for nonapproved vendor.

6.2.4.3.2

Random inspection of chosen lot for approved vendor, exact status depending on the decision of MANAGER QA&QC at the time of inspection of the specific commodity

6.2.4.3.3

Items supplied by customers should be checked for conforming to project specifications on random basis. However the ultimate responsibility for performance failures will still be of the customer.

6.2.5

QA&QC inspector shall place an identification mark on the inspected items for segregation and traceability.

6.2.6

Materials, which do not conform to the given specification, shall be rejected. Incase incoming material is released for urgent production purposes prior to verification; it shall be positively identified and recorded on MIR and duly countersigned by SM.

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RECEIVING INSPECTION

6.2.7

Materials, such as crush, sand, bricks, loose earth, POL and cement etc., are usually procured through Rate Running Contract (RRC) arrangement. Their samples/sources shall be approved by BD/Project QA&QC at the beginning of the project. Subsequent deliveries shall in any case be inspected by site QA&QC regularly.

6.2.9

Inspection of the imported material shall be carried out by the MANAGER QA&QC/User at the receiving stores.

6.2.10 Procurement shall ensure that all the materials, if rejected, shall be returned to suppliers at the latter’s own risk and cost. 6.2.11 Every store shall prepare a vendor-wise quarterly rejection report of materials procured under fresh purchases and send it to MANAGER sores (E.H.) for onward transmission to procurement for assessment of vendor reliability and quality. 7.

TOOLS AND EQUIPMENTS − − − − − −

8.

HSE INSTRUCTIONS -

9.

Vernier Caliper Meter Tape Micrometer Battery Torch Welding Gauge Elcometer

HSE instructions will be carried out under responsibility of MANAGER HSE for safe and sound receipt of material / equipment. Keep your environment clean. No smoking is permitted in the restricted areas.

RELATED DOCUMENTS STORE/WI-01 STORE/WI-02 STORE/FRM-01 STORE/FRM-08 STORE/FRM-09 PROC/FRM-07 QA&QC/FRM-34 QA&QC/FRM-44 QA&QC/FRM-08

Date : May 22, 2007 Page : 5 of 5

Handling of Material Handling of Customer Supplied Material Material Indent Form Material Inspection Report (Civil) Material Inspection Report Purchase Order Material Inspection Certificate Request for Inspection and Testing (RIT) Corrective Action Request (CAR) Form

Doc. No. QA&QC/WI-01 Rev.: 00