QUIRINO HIGH SCHOOL ONLINE ENROLLMENT SYSTEM

QUIRINO HIGH SCHOOL ONLINE ENROLLMENT SYSTEM

A Capstone Project Submitted in Partial Fulfillment of the Requirements for the Degree of Bachelor of Science in Information Technology

Submitted By: Jessabel B. Salditos Jules Samuel A. Bumanlag

MARCH 2013

SAMSON COLLEGE OF SCIENCE AND TECHNOLOGY College of Science and Information Technology Cubao, Quezon City

EDITOR’S CERTIFICATION

This is to certify that the Capstone Project entitled “Quirino High School Online Enrollment System and Information System” prepared and submitted by Jessabel B. Salditos and Jules Samuel A. Bumanlag, has been edited and endorsed for Final Defense.

March _____, 2013, Cubao, Quezon City.

Robert Managbanag Editor

SAMSON COLLEGE OF SCIENCE AND TECHNOLOGY College of Science and Information Technology Cubao, Quezon City

RECOMMENDATION FOR FINAL DEFENSE

In partial fulfillment of the requirements for the Degree of Bachelor of Science in Information Technology, this Capstone Project entitled “Quirino High School Online Enrollment System and Information System” prepared and submitted by Jessabel B. Salditos and Jules Samuel A. Bumanlag, is hereby submitted to the Capstone Committee for consideration and approval.

Robert Managbanag Adviser

In partial fulfillment of the requirements for the Degree of Bachelor of Science in Information Technology, this Capstone Project entitled “Quirino High School Online Enrollment System and Information System” prepared and submitted by Jessabel B. Salditos and Jules Samuel A. Bumanlag, is hereby considered and endorsed for Final Defense.

Robert Managbanag

Capstone Project Coordinator

SAMSON COLLEGE OF SCIENCE AND TECHNOLOGY College of Science and Information Technology Cubao, Quezon City

RESULT OF THE FINAL DEFENSE Researchers: Jessabel B. Salditos Jules Samuel A. Bumanlag

Project Title:

Place: SCST

Quirino High School Online Enrollment System and Information System

Date: March 7, 2013

Time: 2:00PM – 5:00PM

PROPOSAL DEFENSE COMMITTEE

ACTION TAKEN

PANEL NUMBER ONE Panel Member

____________________

PANEL NUMBER TWO Panel Member

____________________

PANEL NUMBER THREE Panel Member

____________________

Robert Managbanag Adviser

Robert Managbanag Capstone Project Coordinator SAMSON COLLEGE OF SCIENCE AND TECHNOLOGY College of Science and Information Technology Cubao, Quezon City

CAPSTONE PROJECT COMPLETION Project Title:

Quirino High School Online Enrollment System and Information System

Researchers: Jessabel B. Salditos Jules Samuel A. Bumanlag

Degree Program:

Bachelor of Science in Information Technology

Final Defense Completed on:

March 7, 2013

CAPSTONE PROJECT COMMITTEE Name

Signature

PANEL NUMBER ONE Panel Member

____________________

PANEL NUMBER TWO Panel Member

____________________

ROBERT MANAGBANAG Editor

____________________

ROBERT MANAGBANAG Adviser

____________________

ROBERT MANAGBANAG

____________________

Capstone Project Coordinator

SAMSON COLLEGE OF SCIENCE AND TECHNOLOGY College of Science and Information Technology Cubao, Quezon City

CERTIFICATE OF APPROVAL

This is to certify that the Capstone Project of: Jessabel B. Salditos Jules Samuel A. Bumanlag

has been approved by the Capstone Project Committee in partial fulfillment of the Requirements of the Bachelor of Science in Information Technology of College of Engineering and Computer Studies

Robert Managbanag Adviser Robert Managbanag Capstone Project Coordinator Ronald Buenavenuto Dean

EXECUTIVE SUMMARY

The Quirino High School, that is located at Molave street Brgy. Project 3, Cubao, Quezon City has encountered problems regarding the school Enrollment System. The problems encountered are about the student information, registration and enrollment of the student. The school is using the manual way of enrollment system which is time consuming because of too much paperwork. Our system is very efficient to use because it’s user friendly. The system is protected by username and password that enables users such as the registrar, cashier, student and the admin. Each user has its own account that the administrator can simply edit and update the account. The registrar, cashier, student and administrator have different function when it comes with the usage of the system. The registrar focus on the student information, the cashier is in charge of the payments of each student. The student can view their account and their schedule using the students account. The administrator can view all the records of the student account and assessment. Also, admin can add new registrar ad cashier that will use the system. Problems identified are all about the schools’ student information, registration and enrollment. Student records may be lost because of too many records in the school, files or records can be easily misplaced. The students fill up the registration forms manually. Enrollment procedure is done manually. The features of the new system are quite different than the old system. In the student information or account, students can access it using their own username and password. They can view the schedules and the assessment. The system has the online information system in which the school advertises using the web so the people can use the internet to view the school’s profile and information. The registrar, the cashier and the admin work together in order for the system to work accurately. Administrator has the control for everything; the username and password of both registrar and cashier; can view all the records of the school, the student information, student account and assessment. Registrar is in charge of the student’s records and profile while cashier is in charge of the payments of the student and assessment. Problems encountered in the existing system in terms of Student Information, Registration and Enrollment. The finding is that Student records may be lost because of too many records in the school. Files or records can be misplaced. The registration is being done using registration forms that students should fill up. Also, enrollment procedure is manually operated. Conclusion, using the new system, the student information is saved in the database, is secured and will not be lost and always be available. With the new system registration is being done in the web, registrar can easily input the information about the student.

Features of the proposed system? The finding is that the system will have been useful in terms of enrollment and online information about the school. The conclusion is usage of the new system will greatly affect the flow of the system than the manual way system. Implementation plan to be developed in terms of the Student Information, records will be stored in the database that is easily retrieved by the user. Registration using the manual system uses paper and ball pen that enrollee should fill up the information needed. Also, enrollment is manually operated. Conclusion is Student Information will be displayed in the web. Admin, registrar and cashier can view the student information. Registrar will do the encoding of the students profile. Enrollment will be less work because payments will print by the cashier. The Implementation plan consists of project phases, deliverables, recommendation, key-milestones, people involve and dependencies. The project phases includes the student information that has student schedule, assessment and profile. The deliverables of student information has student schedulem assessment and students profile and recommendation is using the students account, student can view their profile, total assessment and schedule of classes. Registrar can view the student information. The key-milestones are good for 3 years and the people involve are the Registrar and Student their dependencies are Student to Registrar to Administrator. Another project phases is the registration that includes update record, upload picture, delete record, insert record and view records. Deliverables is Registrar updates, upload and delete records of the student; also can view all the records regarding the student information. Insert student information using the registration form. The recommendation for this is that Registrar and the student their dependencies are the registrar to administrator. The next project phase is the enrollment that has payment and print receipt. The deliverables is Cashier receives the payment of the student and can print the payment of the student. The recommendation for this Cashier is responsible for the payment of the student. The recommendation for this Cashier is responsible for the payments of the student weather it is new or old. The people involve are the student and cashier their dependencies are Student to Cashier.

ACKNOWLEDGEMENT The researchers of the study would like to express their gratefulness and appreciation to those people who unselfishly gave their encouragement and support to make this study a reality. They then are grateful to the following: Mr. Robert Managbanag, our adviser, for his continuous support, freely giving us time and sharing to us ideas and suggestions for the completion of this study. Robert Managbanag, the Capstone Project Coordinator for her unending and untiring support and efforts, for her patience and kindness and for giving us some advices which help us to finish the study on time. Robert Managbanag, for being the proponents panel, accommodating us during our data gathering procedure and for giving us his time to answer our questions related to the study. Our beloved parents, relatives and friends, for bearing with us in all our needs and for being understanding to complete this study. And above all, to the Heavenly Father, for the strength and intercessions. To all whom the researchers’ failed to mention, a million thanks to all of you. God bless! Jessabel and Jules

TABLE OF CONTENTS Contents

Page No.

Title Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...............

i

Editor’s Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..............

ii

Recommendation for Proposal Defense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

iii

Result of Proposal Defense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

iv

Capstone Project Completion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..............

v

Certificate of Approval . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

vi

Executive Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ......

vii

Acknowledgment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..............

xi

Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........

xii

List, Tables and Figures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..

xv

Chapter 1 – PROJECT IDENTIFICATION Project Context . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1

........ Purpose and Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..............

3

Objectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...............

6

Scope and Limitation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .....

6

Significance of the Project . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..............

7

Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...............

9

Chapter 2 – RELATED LITERATURE AND STUDIES Local Literature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..........

10

Foreign Literature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..............

11

Local Studies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...........

12

Foreign Studies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........

13

Definition of Terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..............

15

Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...............

18

Chapter 3 – TECHNICAL BACKGROUND Narrative Explanation for Manual/Existing

20

System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Context Diagram of Existing System . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..............

22

Diagram 0 of Existing System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

23

ER Diagram of Existing system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...............

24

Narrative Explanation for Proposed System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

25

Context Diagram of Proposed System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

28

Diagram 0 of Proposed System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..............

29

Child Diagram of Proposed System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..............

31

R Diagram of Proposed System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

34

Normalization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...............

36

Data Dictionary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..........

40

Chapter 4 – DESIGN AND METHODOLOGY System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........

42

System Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...............

43

System Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...............

45

Source of Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

47

............... Software Development Model . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .............

48

Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...............

52

Chapter 5 – SUMMARY, FINDINGS, CONCLUSION AND IMPLEMENTATION PLAN Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...............

53

Findings and Conclusion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

54

Implementation Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..............

55

BIBLIOGRAPHY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................

56

APPENDIX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................

58

A. Source Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

59

.............. B. User’s Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .............

134

C. Permit/Letter To Conduct The

153

Study . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D. Gantt Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .........

154

E. Compliance Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .............

156

CURRICULUM VITAE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................

158

LIST OF TABLES AND FIGURES Table No. 1. Definition of

Page No. 15

Terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... 2. Normalization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

36

............. 3. Data

40

Dicitionary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ......... 4. Cost and Benefit Analysis of Existing System . . . . . . . . . . . . . . . .

43

............. 5. Cost and Benefit Analysis of Proposed System . . . . . . . . . . . . . .

44

............. 6. System Design of Proposed

45

System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7. System Design with End-User Development of Proposed System

45

............ 8. Purpose and Deliverable of Software Development Life

49

Cycle . . . . . . . . . . . . . . .

Figure No. 1. Context Diagram of Existing System . . . . . . . . . . . . . . . . . . . . . . .

Page No. 22

............. 2. Diagram 0 of Existing System . . . . . . . . . . . . . . . . . . . . . . . . . . . .

23

............. 3. ER Diagram of Existing

24

System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4. Context Diagram of Proposed System . . . . . . . . . . . . . . . . . . . . . .

.............

28

5. Diagram 0 of Proposed System . . . . . . . . . . . . . . . . . . . . . . . . . . .

29

............. 6. Child Diagram Process 2 of Proposed

31

System . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7. Child Diagram Process 8 of Proposed

32

System . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8. Child Diagram Process 3 of Proposed

33

System . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9. ER Diagram of Proposed

34

System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10. Software Development Model . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

............

48