Punjab Group of Colleges 01

PROJECT OF IT ON PUNJAB GROUP OF COLLEGES

Submitted To: Sir. Yousaf Samdani

Submitted by: Aroosh Mehmood Naveen Saba Mehwish Batool

M10MBA026 M10MBA010 M10MBA009

HAILEY COLLEGE OF BANKING AND FINANCE UNIVERSITY OF THE PUNJAB Page1

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ACKNOWLEDGEMENT “Starting with the name of ALLAH the most beneficent and the most merciful whose blessings are abundant and favors are unlimited.”

As a mater a fact, people tend to forget those who are behind there achievements and have stood for them whenever they need assistant. Our gratitude will be meaningless if we are not grateful to almighty Allah for his kindness upon us. His benevolence and blessings have made us capable. We are also very thankful to our Sir. Yousaf Samdani for their kind and sympathetic behavior and for giving us this project, so that we learn a lot from this project.

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TABLE OF CONTENTS INTRODUCTION……………………………………………………

6

VISION……………………………………………………………….

7

MISSION STATEMENT……………………………………………

7

OBJECTIVES………………………………………………………..

8

BRANCHES OF PGC……………………………………………….

9

IT ASSISTANCE…………………………………………………….

10

ESTABLISHMENT OF PICS………………………………………

10

INTRODUCE ICS PROGRAM…………………………………….

11

PUNJAB COMPUTER COLLEGE GIVING TRAINING TO..…..

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CO-CURRICULAR ACTIVITIES…………………………………

14

INCENTIVES………………………………………………………..

15

ORGANIZATIONAL CHART…………………………………….

16

ADMISSION WISE GROWTH CHART………………………….

17

RESULT GROWTH CHART………………………………………

20

TOPPERS FROM LAST THREE YEARS………………………..

23

SWOT ANALYSIS…………………………………………………..

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DATA COLLECTION……………………………………………… MS OFFICE 2007…………………………………………………... MS WORLD 2007…………………………………………………… MS EXCEL 2007……………………………………………………. MS POWERPOINT 2007…………………………………………...

27 28 29 35 44

CONCLUSION……………………….……………………………...

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APPENDIX…………………………………………………………..

49

REFERENCES………………………………………………………

52

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INTRODUCTION Mian Amir Mehmood, owner of the Punjab Group of Colleges, it is working under a private company named ABLE DIVERSIFIED established Punjab College of Commerce in 1985 in Muslim Town on Canal Bank in Lahore, followed a few years later by the Punjab Law College. Since the establishment of first College of Commerce the network of Punjab Colleges has grown to 70 colleges in thirty one cities of Pakistan. Punjab College of Business Administration (PCBA) was established in 1991 and Punjab Institute of Computer Science (PICS), in 1993, at Lahore. „Punjab College of Information Technology‟ (PCIT), was established in Lahore in 2000. The Group has within a period of 26 years, not only established as many as 183 college campuses, but also have : 2 Universities 250+ Schools over 1,44,000 students on roll 700000 Alumni Premium faculty of 95 foreign, and local Ph.D's More than 4500 foreign and local masters degree holders 3,25,150 Library books and Journals 128 Libraries 5000+ Latest Computers 520 Multimedia Projectors 167 Fully equipped Science Labs 107 High Tech Computer Labs The foreign and local masters‟ degree holders, with vast experience and high repute to their credit. Such a highly qualified and experienced faculty is duly supported by the best teachingaids and a student body with the highest potential to pursue studies in the finest possible learning environment. The above description is of about all campuses in Pakistan ,but we visited only four branches in Lahore for the accomplishment of our project of IT. So if we concern only with these branches then the data is as like as: over 21,000 students on roll 25,150 Library books and Journals 3 Libraries 1200+ Latest Computers

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50 Multimedia Projectors 3 Fully equipped Science Labs 3 High Tech Computer Labs

VISION

“To create a community that is increasingly entrepreneurial and ever more reliant on technology”.

MISSION STATEMENT

“To train students to develop their skills to think cogently: to act rationally; to express themselves coherently; to work diligently and to function compassionately in all avenues of life as they strive to build a cohesive, proud and sovereign nation”.

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BRANCHES

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OBJECTIVES

The Institute stands for the accomplishment of the following objectives: Establishing more computer labs to facilitates the students. Excellent learning environment of IT. Best use of IT in monthly record keeping of student‟s performance and attendance. Conduct Need-based and Problem-focused Pedagogical Training to teachers through IT. Promotion of IT by establishing new IT campuses. To make all the libraries computerized. Lectures through multi media and with audio visual aids. Alumni Subject-specific Orientation. Familiarization of PGC System

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IT ASSISTANCE

Alumni Punjab Group of Colleges University of the Central Punjab Mohammad Ali Jinnah University

Proudly announce the launch of their "Alumni Portal". The Portal will provide a forum to the alumni to network with their class fellows and the wide world of employment. If you're looking for a job, wondering what to do next need help perfecting your resume and interview skills, market your expertise, or just want some advice, please Log in and register yourself for a rewarding and long lasting relationship with your alma mater at the given URLs. University of Central Punjab

http://alumni.ucp.edu.pk

Muhammad Ali Jinnah University - Karachi http://jinnah.edu/magazine/alumni_form.asp Muhammad Ali Jinnah University Islamabad

http://jinnah.edu.pk/cmpnts/amis/index.php

Punjab College of Commerce

http://alumni.pcc.pgc.edu

Punjab College of Science

http://alumni.pcs.pgc.edu

Punjab Law College

http://alumni.plc.pgc.edu

Punjab College for Women

http://alumni.pcw.pgc.edu

Punjab College of Information Technology http://alumni.pcit.ucp.edu.pk Through this competetive edge all the students of Punjab College will remain closer to the college management through the internet using the IT facility .As IT become very important for the Punjab College as they use it in day to day affairs.

ESTABLISHMENT OF “PICS” Mian Amir Mehmood, owner of the Punjab Group of Colleges, after establishing the Punjab Law College and a chain of Punjab Commerce Colleges ventured into computer sciences and setup the Punjab Institute of Computer Sciences (PICS). The first campus of PICS was on Main Boulevard, Gulberg to promote IT in his chain of colleges. The College has been established to

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promote the application of Computer Science / IT, General Science, Pre-Engg., Commerce & Humanities fields. It caters to fulfill the requirements of Government and Semi-government Departments as well as Private Sectors in Pakistan and abroad. Youth of today is at the threshold of a new era. As 21st century dawns upon us, we have to prepare and equip ourselves to face the challenges of time. No doubt emerging sciences play a vital role in encountering these challenges. Punjab Computer College offers its students a comprehensive training to meet the challenges of the global market. College offers courses at Intermediate/ Degree Levels in Commerce/ Computer Science/ Pre-Engg., General Science, Humanities & Business Administration. We believe that modern methods and approaches must be employed to enable the students to acquire knowledge with clear concepts coupled with liability to use it confidently in practical situations so that if they want to continue their respective subject studies at advance Level they shall have a sound base to begin with. Hence this college provides complete career path!

Introduce ICS Program Computer Science is exiting and fast growing phenomenon. This Discipline has double in size within no time, adding a new focus to the existing system of the professional education. Today a business leader is one who can effectively use computers. To satisfy the ever-multiple Demand of the time PSC has started the ICS Program Followed to the golden traditions of Punjab Group, the College has provided excellent learning environment. Highly qualified and equally professional works wonder to groom of you. Most modern, fully equipped, sophisticated physics computer lab with latest P4 computer is provided to facilitate Students in there Practical exam.

Computer and Commerce Education To compete with the challenges of the 21st Century, the Colleges have introduced Computer Courses to equip the younger generation with basic computer skills at Inter and B.Com levels. These Computer Courses are continually updated to provide students the best technological learning environment. The students of I.Com. and B.Com. are required to complete Basic Computer Courses, though they are not treated as compulsory subjects by the Board or University. It is a big step towards acquiring students with new business information systems. Computer Centers are well equipped with the best teaching facilities.

PUNJAB COMPUTER COLLEGE GIVEN TRAINING TO Punjab Computer College has given Computer Trainings to the employee's of various Govt./Semi Govt. & Private Sectors, Such as:-

Basic IT Training Program Detail in Collaboration with Pakistan Computer Bureau, Ministry of Information Technology, Govt. of Pakistan, Islamabad.

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Sr. No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.

13.

14. 15. 16. 17. 18.

19.

20.

21.

Department Name National Highway & Motorway Police. National Museum of Science & Technology, Lahore. National Telecommunication Corporation, Lahore. University of Education Staff. Pakistan Television Corporation, Lahore Center, Lahore. Lahore Electrical Supply Company, Lahore. Pakistan Bait-ul-Maal, Provincial Office, Punjab, Lahore. Air Port Security Forces, Ministry of Defence, Lahore. Punjab Police, OKARA & KASUR Circle Punjab Police, GUJRAT & NAROWAAL Circle Punjab Police, LAHORE & SHEIKHUPURA Circle Ministry of Railways, FGIR Office, Railway Headquarters, Lahore. Ministry of Defence, 104 AED (DETT) PAF BASE Lahore. Wapda DTE SOR Wapda Canal Bank, Lahore. Punjab Public Service Commission 2 Davis Road, Lahore. Defence PMAD Local Audit Office, Lahore. Punjab Public Library, Lahore. Punjab Police, Township Police Station, Lahore. The Director General (Audit Works), AG Complex, Turner Road, Lahore Central Board of Revenue (CBR) Zone - C, Bilour Palace, Mecload Road, Lahore Central Board of Revenue (CBR) Regional Income Tax Office, Lawrence Road, Lahore

Duration

Venue

30 Days & 15 Days Training

LAB – 1, Punjab Computer College, 43 – Allama Iqbal Road, Lahore.

30 Days & 15 Days Training

LAB – 1, Punjab Computer College, 43 – Allama Iqbal Road, Lahore.

Demand Based IT Trainings Detail in Collaboration with Punjab Information Technology Board, Govt. of the Punjab.

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Sr. No.

Training / Department Name

Starting Date

Duration

Venue Techlogix 39 - Empress Road, Lahore. Lahore College for Women University, Jail Road, Lahore. Lahore College for Women University, Jail Road, Lahore. Lahore College for Women University, Jail Road, Lahore. Multitech 5th Floor, Sadiq Plaza, The Mall, Lahore. Multitech Training 5th Floor, Sadiq Plaza, The Mall, Lahore. Directorate of Staff Development, Computer Lab Wahdat Colony, Lahore. Provincial Institute of Teachers Education Wahdat Colony, Lahore. Multitech Training 5th Floor, Sadiq Plaza, The Mall, Lahore. Multitech Training 5th Floor, Sadiq Plaza, The Mall, Lahore.

1.

Basic Computer Skills Home Dept. Officers

24 Nov 2005

15 Days

2.

Basic Computer Skills 1st - Chief Minister's Inspection Team Basic Computer Skills 2nd - Chief Minister's Inspection Team Basic Computer Skills Zakat & Ushr

01 Feb 2006

15 Days

06 Mar 2006

15 Days

15 May 2006

12 Days

Demand Based IT Training Punjab Highway Patrolling Police (Batch - 15) Demand Based IT Training Punjab Highway Patrolling Police (Batch -19) Demand Based IT Training Directorate of Staff Development-LTE's (01)

28 Aug 2006

12 Days

01 Nov 2006

12 Days

21 Nov 2006

12 Days

Demand Based IT Training Directorate of Staff Development-LTE's (02) Demand Based IT Training Punjab Highway Patrolling Police (Batch -24) Demand Based IT Training Punjab Highway Patrolling Police (Batch -25)

04 Dec 2006

12 Days

08 Jan 2007

12 Days

25 Jan 2007

12 Days

3.

4.

5.

6.

7.

8.

9.

10.

Basic Computer Trainings Details Punjab Computer College has given Computer Trainings to the employee's of various Govt. / Semi Govt. & Private Sectors, Such as:-

Sr. No. 1. 2. 3. 4. 5. 6.

Department Name WAPDA GENCO - III Department WAPDA LESCO Department WAPDA NTDC Department WAPDA Water Wing WAPDA Cost Accounting Cell Irrigation Department (SCARP – IV) Govt. of the Punjab.

Duration

Venue

30 Days

LAB – 1, Punjab Computer College, 43 – Allama Iqbal Road, Lahore.

30 Days 30 Days 30 Days 30 Days 30 Days

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Nominees of IT Department Govt. of the Punjab. Authorized Training Partner: Ministry of Information Technology, Govt. of Pakistan, Islamabad.

Co-Curricular Activities 1. Quiz Programmes: Quiz programmes are an integral part of the academic session of the college. They aim at providing entertainment and education to the students at the same time because the questions asked in these programmes are set from the syllabus. 2. Debates: The Literary Society of the College organizes debate competitions every year on burning issues in order to polish the communication skills and confidence of the students. Judges are the celebrities from different walks of life. 3. Mehfil-e-Milad: The life of our beloved prophet Hazrat Muhammad (PBUH) has always been a beacon of light for the humanity. In order to pay homage to the Holy Prophet (PBUH), the college organizes a Mehfil- e- Milad every year during the last decade of Ramadan. 4. Annual Mushaira: Annual Mushaira is yet another co-curricular event aimed at enhancing and applauding the creative literary spirit of the youth. Students feel elevated when they get an opportunity to recite their poetic effort before the prominent literary figures of the country. 5. Musical Concerts: Musical concerts are like whiffs of fresh breeze that break the tiresome and hectic routine of studies at the college. Both students and teachers enjoy such musical evenings a lot. 6. Cultural Festivals: To revive our cultural norms in the era of prevailing foreign influence, the college plays its part by organizing cultural festivals every year. 7. Sports: The students of Punjab College excel in co-curricular and extra curricular activities alike in the Annual Sports Day of the College. Students compete for badminton, cricket, cycling, shot put,

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athletics, tug of war, etc. 8. Al-Razi, the College Magazine, The College Magazine, Al-Razi covers all the academic and co- curricular activities on one hand and it gives opportunity to the students of the college to explore and polish their hidden capabilities on the other hand. 9. Tours: Recreational trips to Murree, Kallar Kahaar, Swat and Kaghan are the most awaited entertaining events in the college life of the students at Punjab College.

INCENTIVES Incentives have always been a source of inspiration for students. These awards encourage talented students to work harder and attain good results in their examinations. Position holders are the pride of their alma-mater. The Punjab College offers a number of incentives for all those students who perform exceptionally well in their exams. Students securing top positions in F.Sc, I.C.S, I. Com and University examinations are awarded brand new motorbikes or cars. Moreover, they are offered free education in other institutions of Group. The College offers Merit Scholarship and free education for Academic Brilliance. All students who have passed Intermediate examination from any of our Colleges get a 25% concession in B.Com. and B.Sc. 50% concession will be given to the kinship cases. 25% concession will be given to the teachers' children. Teachers who are drawing their salaries from the government treasury will get 25% fee concession for their sons/daughters. The College grants a fee-concession for deserving students at the time of admission. This concession is renewable at the time of every fee installment. Students benefitting from this assistance , must get their concession forms duly signed by the Principal. Students are eligible for attendance awards and distinction certificates for their punctuality and outstanding performance in different disciplines.

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ORGANIZATIONAL CHART CHAIRMAN (MR.AMIR MEHMOOD)

PRINCIPALS (MR.SOHAIL AFZAL) (MR.AGHA TAHIR)

HEAD OF DEPARTMENT

PROFESSORS

Other Faculty In College

ADMINISTRATIVE STAFF

ACCOUNTS DEPARTMENT

STUDENT COORDINATORS

TRANSPORT OFFICE

STATIONERY SHOP AUTHORITY

SECURITY INCHARGE

CANTEEN AUTHORITY

OTHERS

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Students Enrolled From Last Three Years of Three Different Branches of Punjab College No. of Branches 2009 Boys Girls 1500 2000 2500 3000 3200 3800 16,000

Branch 1 Branch 2 Branch 3 Total

Years No. of students 2010 Boys Girls 1900 2400 3000 3300 3400 4000 18,000

2011 Boys Girls 2500 2800 3600 3900 3900 4300 21,000

Graphical Representation Column Chart Students Enrolled From Last 3 Years of 3 Diff Branches of Punjab College 25000 20000 15000 10000 5000 0 Boys

Girls

2009

Boys

Girls

2010 No. of students Years

Boys

Girls

2011

Students Enrolled From Last Three Years of Three Different Branches of Punjab College Branch 1 Students Enrolled From Last Three Years of Three Different Branches of Punjab College Branch 2 Students Enrolled From Last Three Years of Three Different Branches of Punjab College Branch 3 Students Enrolled From Last Three Years of Three Different Branches of Punjab College Total

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Line Chart

Students Enrolled From Last 3 Years of 3 Diff Branches of Punjab College 25000 20000 15000 10000 5000 0 Boys

Girls

Boys

2009

Girls

2010

Boys

Girls

2011

No. of students Years

Pie Charts Students Enrolled From Last Three Years of Three Different Branches of Punjab College Branch 1

12% 21% 15%

19% 15%

Years No. of students 2009 Boys Years No. of students 2009 Girls Years No. of students 2010 Boys Years No. of students 2010 Girls Years No. of students 2011 Boys Years No. of students 2011 Girls

18%

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Students Enrolled From Last Three Years of Punjab College Branch 2 13%

20%

15% 19% 16% 17%

Students Enrolled From Last Three Years of Punjab College Branch 3

19%

14%

17% 17% 15% 18%

Students Enrolled From Last Three Years of Punjab College Total

29% 38%

33%

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Overall Students Result Ratio From Last 3 Years of 3 Different Branches of Punjab College in % Intermediate

Years

Bachelors

Boys

Girls

Boys

Girls

2009

55%

45%

40%

60%

2010

43%

57%

32%

68%

2011 Total

60%

40%

35%

65%

98%

77%

Graphical Representation Column Chart

Overall Students Result Ratio From Last 3 Years of 3 Different Branches of Punjab College in % 120%

100%

80%

60%

40%

20%

0% Boys

Girls

Intermediate

Boys

Girls Bachelors

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Line Chart

120%

Overall Students Result Ratio From Last 3 Years of 3 Different Branches of Punjab College in %

100% 80% 60% 40% 20% 0% Boys

Girls

Boys

Intermediate

Girls Bachelors

Pie Charts Result Ratio in 2009 Overall Students Result Ratio From Last 3 Years of 3 Different Branches of Punjab College in % 2009

30%

29% Intermediate Boys Intermediate Girls Bachelors Boys Bachelors Girls

20%

23%

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Result Ratio in 2010 Overall Students Result Ratio From Last 3 Years of 3 Different Branches of Punjab College in % 2010 22% Intermediate Boys

34%

Intermediate Girls Bachelors Boys 29%

Bachelors Girls

16%

Result Ratio in 2011

Overall Students Result Ratio From Last 3 Years of 3 Different Branches of Punjab College in % 2011

30%

33%

Intermediate Boys Intermediate Girls Bachelors Boys Bachelors Girls 18%

20%

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Overall Toppers of Last Three Years of Lahore Board from Punjab Group of Colleges

No. of Positions Intermediate

Years

2009 2010 2011

I.COM I.CS Boys Girls

F.SC( E ) Girls

I.COM Total Girls

I.CS Boys

F.SC( E ) Boys

F.SC( M ) Boys

……..

1

……..

1

……..

……..

2

5

1

……..

1

……..

2

2

……..

6

……..

……..

……..

2

……..

1

3

6

Graphical Representation Column Chart Overall Toppers of Last 3 Years of Lahore Board of Punjab Colleges Intermediate

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Overall Toppers of Last Three Years of Lahore Board from Punjab Group of Colleges

Years

2009 2010 2011

No. of Positions Bachelors B.SC

B.SC

B.COM

B.COM

Boys

Girls

Boys

Girls

……..

1

2

7

10

…….

2

1

8

11

…….

1

3

8

12

Total

Graphical Representation Column Chart

Overall Toppers From Last 3 Years of Lahore Board of Punjab College Bachelors 14 12 10 8 6 4 2 0 B.SC

B.COM

B.COM

Total

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Line Chart

Overall Toppers From Last 3 Years of Lahore Board of Punjab College Bachelors 14 12 10 8 6 4 2 0 B.SC

B.COM

B.COM

Total

SWOT ANALYSIS STRENGTHS Different types of Scholarships Outstanding result of students Students satisfaction. Parents reliability/trust Attractive Salary Packages Additional Benefits Rewards to Employees

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WEEKNESSES Safety problems Difficult to handle large number of campuses High Fee Charges Crowded Campuses

OPPORTUNITIES

Geographic expansion International recognition International Staff Hiring

THREATS

Tough competition Terrorism Political instability Other Emerging Institutes

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DATA COLLECTION What is Data? Data is a collection of raw facts & figures, such as values or measurements. It can be numbers, words, measurements, observations or even just descriptions of things. Data is of two types: 1. Primary data 2. Secondary data

What is Information? Meaningful and processed data is known as information. Information is any kind of knowledge that is exchangeable amongst people, about things, facts, concepts, etc., in some context.

What are different Data Collection Techniques? There are different techniques to collect the data .The techniques are given below: A) For Primary data collection 1: Observation method 2: Interview/Questionnaire method 3: Case study method B) For Secondary data collection 1: Internet based technique

Data Collection technique that we use to complete this project We use the survey and internet based techniques to complete this project .In collecting primary data we use survey,in survey we use interview and questionnaire both to collect the data about total students enrolled, result ratio and overall toppers from last three years.In collecting secondary data we use internet to collect the data. We interviewed Mr. Asif Usmania at Punjab college who is the IT manager in the college and also deals with the IT day-to-day affairs in the college. We present the questionnaire to him and he deal us in a good manner and provide us relevant data to our project.

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MS OFFICE

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MS WORD Microsoft Word is a word processing software package. You can use it to type letters, reports, and other documents. It gives you the ability to use your computer for desktop publishing. This tutorial teaches Microsoft Word 2007 basics. You use this window to interact with Word. 1) 2) 3) 4) 5) 6) 7) 8) 9)

The Microsoft Office Button The Quick Access Toolbar The Title Bar The Ribbon The Ruler The Text Area The Vertical and Horizontal Scroll Bars The Status Bar Understanding Document Views

10) Click 11) Understanding Nonprinting characters 12) Create Sample Data and Select Text 13) Place the Cursor 14) Execute Commands with Keyboard Shortcuts 15) Start a New Paragraph 16) Exit Word 17) Close and save file

Getting Familiar with Microsoft Word 2007 for Windows

1)

The Microsoft Office Button

In the upper-left corner of the Word 2007 window is the Microsoft Office button. When you click the button, a menu appears. You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks.

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2)

The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar provides you with access to commands you frequently use

3)

The Title Bar

Next to the Quick Access toolbar is the Title bar. The Title bar displays the title of the document on which you are currently working. Word names the first new document you open Document1.

4)

The Ribbon

You use commands to tell Microsoft Word what to do. In Microsoft Word 2007, you use the Ribbon to issue commands. The Ribbon is located near the top of the screen.

5)

The Ruler

The ruler is found below the Ribbon.

6)

The Text Area

Just below the ruler is a large area called the text area. You type your document in the text area. The blinking vertical line in the upper-left corner of the text area is the cursor. It marks the insertion point. As you type, your text displays at the cursor location. The horizontal line next to the cursor marks the end of the document.

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7)

The Vertical and Horizontal and Vertical Scroll Bars

The vertical and horizontal scroll bars enable you to move up, down, and across your window simply by dragging the icon located on the scroll bar. The vertical scroll bar is located along the right side of the screen. The horizontal scroll bar is located just above the status bar. To move up and down your document, click and drag the vertical scroll bar up and down. To move back and forth across your document, click and drag the horizontal scroll bar back and forth. You won't see a horizontal scroll bar if the width of your document fits on your screen. 8)

The Status Bar

The Status bar appears at the very bottom of your window. You can change what displays on the Status bar by right-clicking on the Status bar and selecting the options you want from the Customize Status Bar menu. You click a menu item to select it. You click it again to deselect it. A check mark next to an item means it is selected.

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9)

Understanding Document Views

In Word 2007, you can display your document in one of five views: Draft, Web Layout, Print Layout, Full Screen Reading, or Online Layout. Draft View Draft view is the most frequently used view. You use Draft view to quickly edit your document. Web Layout Web Layout view enables you to see your document as it would appear in a browser such as Internet Explorer. Print Layout The Print Layout view shows the document as it will look when it is printed. Reading Layout Reading Layout view formats your screen to make reading your document more comfortable. Outline View Outline view displays the document in outline form. You can display headings without the text. If you move a heading, the accompanying text moves with it. 10)

Click

If you will be asked to "click" items and to choose tabs. When asked to click: 1. Point to the item. 2. Press your left mouse button once. If you are asked to double-click an item: 1. Point to the item. 2. Quickly press your left mouse button twice. 11)

Understanding Nonprinting Characters

Certain characters, called nonprinting characters, do not print and will not appear in your printed document but do affect your document layout. You can elect to see these characters on the screen as you type or you can elect to have them remain invisible. This table describes most of them:

Character

Denotes A tab

.

A space

¶

The end of a paragraph Hidden text

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12)

Create Sample Data and Select Text

If you type =rand() in your Word document and then press Enter, Word creates three paragraphs. You can use these paragraphs to practice what you learn. Throughout these lessons, you will be asked to select text. The following exercise teaches you how to create data and how to select data. You can select by using the arrow keys or by clicking and dragging. When using the arrow keys, use the up arrow to move up, the down arrow to move down, the left arrow to move left, and the right arrow to move right. When using the mouse, press the left mouse button and then drag in the direction you want to move. 13)

Place the Cursor

You will often be asked to place the cursor at a specific location (the insertion point) on the screen. You place the cursor by moving the cursor to the specified location and pressing the left mouse button or by using the arrow keys to move to the specified location.

The Arrow Keys 1. Use the down arrow key to move down your document. 2. Use the right arrow key to move to the right. 3. Use the up arrow key to move up. 4. Use the left arrow key to move to the left.

Cursor 1. Move around you document by using you mouse and clicking in a variety of location. 2. Click in a location and type. Note what happens. 14)

Execute Commands with Keyboard Shortcuts

There are many methods you can use to accomplish tasks when using Word. Generally, you choose an option by clicking the option on the Ribbon. However, you can also use shortcut keys. A key name followed by a plus and a letter means to hold down the key while pressing the letter. For example, Ctrl+b means you should hold down the Ctrl key while pressing "b." A shorthand notation of the above would read as follows: 15)

Start a New Paragraph

When you type in Microsoft Word, you do not need to press a key to move to a new line. To start a new paragraph, press the Enter key. 16)

Exit Word

You have completed . Typically, you save your work before exiting.

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1. Click the Microsoft Office button. A menu appears. 2. Click Exit Word, which you can find in the bottom-right corner.

17)

Close and Save—Windows XP

1. Click the Microsoft Office button. A menu appears. 2. Click Exit Word, which is in the bottom-right corner. 3. You will be prompted: "Do you want to save changes to Document1?" To save your changes, click Yes. Otherwise, click No. If you click Yes, the Save As dialog box appears. 4. Specify the correct folder in the Save In box. 5. Name your file by typing Lesson One.doc in the File Name field. 6. Click Save. Word saves your file.

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MS EXCEL Microsoft Excel is an electronic spreadsheet that runs on a personal computer. You can use it to organize your data into rows and columns. You can also use it to perform mathematical calculations quickly. Following menus are available on Ms Excel 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) 16) 17) 18) 19) 20) 21) 22) 1)

The Microsoft Excel Window The Microsoft Office Button The Quick Access Toolbar The Title Bar The Ribbon Worksheets The Formula Bar The Status Bar Move Around a Worksheet Go To Cells Quickly Select Cells Enter Data Edit a Cell Wrap Text Delete a Cell Entry Save a File Close Excel Perform Mathematical Calculations Align Cell Entries Perform Advanced Mathematical Calculations Merge and Center Add Background Color

The Microsoft Excel Window Microsoft Excel is an electronic spreadsheet. You can use it to organize your data into rows and columns. You can also use it to perform mathematical calculations quickly

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2)

The Microsoft Office Button

In the upper-left corner of the Excel 2007 window is the Microsoft Office button. When you click the button, a menu appears. You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks. 3)

The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar gives you with access to commands you frequently use. By default, Save, Undo, and Redo appear on the Quick Access toolbar. You can use Save to save your file, Undo to roll back an action you have taken, and Redo to reapply an action you have rolled back . 4)

The Title Bar

Next to the Quick Access toolbar is the Title bar. On the Title bar, Microsoft Excel displays the name of the workbook you are currently using. At the top of the Excel window, you should see "Microsoft Excel - Book1" or a similar name. 5)

The Ribbon

You use commands to tell Microsoft Excel what to do. In Microsoft Excel 2007, you use the Ribbon to issue commands. 6)

Worksheet

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Microsoft Excel consists of worksheets. Each worksheet contains columns and rows. The columns are lettered A to Z and then continuing with AA, AB, AC and so on; the rows are numbered 1 to 1,048,576. The number of columns and rows you can have in a worksheet is limited by your computer memory and your system resources. Cell Address The combination of a column coordinate and a row coordinate make up a cell address. For example, the cell located in the upper-left corner of the worksheet is cell A1, meaning column A, row 1. Cell E10 is located under column E on row 10. You enter your data into the cells on the worksheet. 7)

The Formula Bar Formula Bar

If the Formula bar is turned on, the cell address of the cell you are in displays in the Name box which is located on the left side of the Formula bar. Cell entries display on the right side of the Formula bar. 8)

The Status Bar

The Status bar appears at the very bottom of the Excel window and provides such information as the sum, average, minimum, and maximum value of selected numbers.

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Move Around a Worksheet

9)

By using the arrow keys, you can move around your worksheet. You can use the down arrow key to move downward one cell at a time. You can use the up arrow key to move upward one cell at a time 10)

Go To Cells Quickly

The following are shortcuts for moving quickly from one cell in a worksheet to a cell in a different part of the worksheet. 

Go to -- F5/ Ctrl+G

The F5 function key is the "Go To" key. If you press the F5 key, you are prompted for the cell to which you wish to go. Enter the cell address, and the cursor jumps to that cell.You can also use Ctrl+G to go to a specific cell. 

The Name Box

You can also use the Name box to go to a specific cell. Just type the cell you want to go to in the Name box and then press Enter.

Type B10 in the Name box. Press Enter. Excel moves to cell B10. 11)

Select Cells

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If you wish to perform a function on a group of cells, you must first select those cells by highlighting them. The exercises that follow teach you how to select. 

Select Cells by Dragging

You can also select an area by holding down the left mouse button and dragging the mouse over the area. In addition, you can select noncontiguous areas of the worksheet by doing the following :

12)

Enter Data

In this section, you will learn how to enter data into your worksheet. First, place the cursor in the cell in which you want to start entering data. Type some data, and then press Enter. If you need to delete, press the Backspace key to delete one character at a time.

Delete Data The Backspace key erases one character at a time. Press the Backspace key until Jordan is erased. Press Enter. The name "John" appears in cell A1. 13)

Edit a Cell

You can edit the cell by using the Formula bar. You change "Jones" to "Joker"

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Alternate Method: Edit a Cell by Double-Clicking in the Cell You can change "Joker" to "Johnson" as follows:

14)

Wrap Text

When you type text that is too long to fit in the cell, the text overlaps the next cell. If you do not want it to overlap the next cell, you can wrap the text.

Wrap Text Choose the Home tab.Click the Wrap Text button

15)

. Excel wraps the text in the cell.

Delete a Cell Entry

To delete an entry in a cell or a group of cells, you place the cursor in the cell or select the group of cells and press Delete. 16)

Save a File

To save your file: Click the Office button. A menu appears.Click Save. The Save As dialog box appears.Go to the directory in which you want to save your file.Type in the File Name Microsoft Excel .Click Save. Excel saves your file.

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17)

Close Excel

Close Microsoft Excel.Click the Office button. A menu appears.Click Close. Excel closes 18)

Perform Mathematical Calculations

In Microsoft Excel, you can enter numbers and mathematical formulas into cells. Whether you enter a number or a formula, Use the following to indicate the type of calculation you wish to perform:       

+ Addition -Subtraction *Multiplication / Division ^ Exponential Auto sum Perform automatic calculations

Addition 1. 2. 3. 4. 5. 6. 7. 8.

Type Add in cell A1. Press Enter. Excel moves down one cell. Type 1 in cell A2. Press Enter. Excel moves down one cell. Type 1 in cell A3. Press Enter. Excel moves down one cell. Type =A2+A3 in cell A4. Click the check mark on the Formula bar. Excel adds cell A1 to cell A2 and displays the result in cell A4. The formula displays on the Formula bar.

Subtraction 1. Press F5. The Go To dialog box appears. 2. Type B1 in the Reference field. 3. Press Enter. Excel moves to cell B1. 4. 5. 6. 7. 8. 9. 10.

Type Subtract. Press Enter. Excel moves down one cell. Type 6 in cell B2. Press Enter. Excel moves down one cell. Type 3 in cell B3. Press Enter. Excel moves down one cell. Type =B2-B3 in cell B4. 11. Click the check mark on the Formula bar. Excel subtracts cell B3 from cell B2 and the result displays in cell B4. The formula displays on the Formula bar.

Multiplication 1. 2. 3. 4.

Hold down the Ctrl key while you press "g" (Ctrl+g). The Go To dialog box appears. Type C1 in the Reference field. Press Enter. Excel moves to cell C1 Type Multiply.

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5. 6. 7. 8. 9. 10. 11.

Press Enter. Excel moves down one cell. Type 2 in cell C2. Press Enter. Excel moves down one cell. Type 3 in cell C3. Press Enter. Excel moves down one cell. Type =C2*C3 in cell C4. Click the check mark on the Formula bar. Excel multiplies C1 by cell C2 and displays the result in cell C3. The formula displays on the Formula bar.

Division 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.

Press F5. Type D1 in the Reference field. Press Enter. Excel moves to cell D1. Type Divide. Press Enter. Excel moves down one cell. Type 6 in cell D2. Press Enter. Excel moves down one cell. Type 3 in cell D3. Press Enter. Excel moves down one cell. Type =D2/D3 in cell D4. Click the check mark on the Formula bar. Excel divides cell D2 by cell D3 and displays the result in cell D4. The formula displays on the Formula bar.

AutoSum You can use the AutoSum button

on the Home tab to automatically add a column or row of numbers.

Perform Automatic Calculations By default, Microsoft Excel recalculates the worksheet as you change cell entries. This makes it easy for you to correct mistakes and analyze a variety of scenarios. 19)

Align Cell Entries

When you type text into a cell, by default your entry aligns with the left side of the cell. When you type numbers into a cell, by default your entry aligns with the right side of the cell

20)

Perform Advanced Mathematical Calculations

When you perform mathematical calculations in Excel, be careful of precedence. Calculations are performed from left to right, with multiplication and division performed before addition and subtraction.

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Advanced Calculations 1. Move to cell A7. 2. Type =3+3+12/2*4. 3. Press Enter. Note: Microsoft Excel divides 12 by 2, multiplies the answer by 4, adds 3, and then adds another 3. The answer, 30, displays in cell A7.

21)

Merge and Center

Sometimes, particularly when you give a title to a section of your worksheet, you will want to center a piece of text over several columns or rows. The following example shows you how.

Merge and Center 1. 2. 3. 4. 5. 6.

22)

Go to cell B2. Type Sample Worksheet. Click the check mark on the Formula bar. Select cells B2 to E2. Choose the Home tab. Click the Merge and Center button in the Alignment group. Excel merges cells B2, C2, D2, and E2 and then centers the content.

Add Background Color

To make a section of your worksheet stand out, you can add background color to a cell or group of cells .

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MS POWER POINT A software which help users to create effective and attractive presentation. Following menus are available on Ms Power Point 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) 16)

The Microsoft Power Point window The Microsoft Office Button The Quick Access Toolbar The Title Bar The Ribbon Rulers Slides, Placeholders, and Notes Status Bar, Tabs, View Buttons, and More Make Changes to Your Slides Apply a Theme Run Your PowerPoint Slide Show Add Animations Add Transitions Spell Check Use the Outline and Slides Tabs Use Slide Sorter View

1)

The Microsoft Power Point window

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The Microsoft Office Button

2)

In the upper-left corner is the Microsoft Office button. You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks.

The Quick Access Toolbar

3)

Next to the Microsoft Office button is the Quick Access toolbar. Save, Undo, and Redo appears on the Quick Access toolbar.

The Title Bar

4)

The Title bar is located at the top in the center of the PowerPoint window. The Title bar displays the name of the presentation on which you are currently working.

The Ribbon

5)

You use commands to tell PowerPoint what to do. In PowerPoint 2007, you use the Ribbon to issue commands. The Ribbon is located near the top of the PowerPoint window, below the Quick Access toolbar This ribbon includes;    

6)

Tabs Command Group Command Buttons Launcher

Rulers

Rulers are vertical and horizontal guides. You use them to determine where you want to place an object.

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7)

Slides, Placeholders, and Notes

Slides appear in the center of the window. Placeholders hold the objects in your slide. You can use placeholders to hold text, clip art, charts, and more. Notes You can use the notes area to create notes to yourself. 8)

Status Bar, Tabs, View Buttons, and More

Status Bar The Status bar generally appears at the bottom of the window. The Status bar displays the number of the slide that is currently displayed, the total number of slides, and the name of the design template in use or the name of the background. Outline Tab The Outline tab displays the text contained in your presentation. Slides Tab The Slides tab displays a thumbnail of all your slides. You click the thumbnail to view the slide in the Slide pane. View Buttons The View buttons appear near the bottom of the screen. You use the View buttons to change between Normal View Normal view splits your screen into three major sections: the Outline and Slides tabs, the Slide pane, and the Notes area. 9)

Slide Sorter View Use Slide Sorter View

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Slide Sorter view shows thumbnails of all your slides. In Slide Sorter view, you can easily add, delete, or change their order of your slides. 10) Slide Show

Use the Slide Show view when you want to view your slides, as they will look in your final presentation. When in Slide Show view: Esc

Returns you to the view you were using previously.

Left-clicking

Moves you to the next slide

Right-clicking

Opens a pop-up menu. You can use this menu to navigate the slides, add speaker notes, select a pointer, and mark your presentation.

Zoom

It allows you to zoom in and zoom out on the window.

You can click and drag the vertical and horizontal splitter bars to change the size of your panes. Minimize Button You use the Minimize button

to remove a window from view

Maximize/Restore Button You c clicking the Restore button returns the window to its former smaller size. click the Maximize button to cause a window to fill the screen. Close Button You click the Close button

to exit the window and close the program.

Creation of PowerPoint Presentation You can create power point presentation by using different  Layout

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11) Themes

12) Backgrounds

13) Animations

14) Transition

15) Automatic timing

16) Spell Check

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CONCLUSION We have visited Punjab Group of Colleges. There we met IT Manager of PGC Mr. ASIF USMANIA there we discussed IT Management of PGC. It is concluded that Punjab Group of Colleges is a leading teaching institution in private sector of Pakistan due to its IT advancement and teacher delegation. We observed that Punjab College introduced ICS programme, separate IT institution, alumni for students to stay in touch with them, they keep computerized based record keeping system. We hope that Punjab College will continue its struggle to promote IT.

APPENDICES APPENDIX- A

Project proposal Template Project Title:

Punjab Group Of Colleges

Section A

Project Outline

Project Rationale

This project is for exploring the applications of IT used in Punjab Colleges

Project Purpose:

The purpose is to fulfill the requirements of the project of IT on Punjab Group Of Colleges assigned us by Sir. Yousaf Samdani

Project goal:

Punjab Group of colleges will get benefit from this analysis

Broad Statement of Scope:

Comparison Between the Three Branches of Punjab Group Of Colleges about their admission & results of Boys and Girls Of Last Three Years

Project Objectives:

From our analysis the Punjab colleges gain the benefits and manage the affairs in future better.

Anticipated Benefits:

1. The Punjab group of colleges will get benefit from this analysis. 2. We will know much about the software tools of MS office by conducting this project. 3. This project gives us the whole analysis about the academia results of the Punjab College and its growth.

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Key Success Factors:

Multimedia and computers must be working on the presentation day; there will no strike on that day hopefully. Presenters must be well prepared and in good form.

Quality Definition

Data must be valued accurately and information must be on reality based.

Major Deliverables:

We will get the growth rate of the admissions of students and the results of the students enrolled in PGC from last three years.

Estimated Timeframe

1 week: Visit the colleges and Data collected. nd 2 week: Prepare the hard copy and Slides for Presentation. Also preparation for the presentation to present. Maximum 2 weeks to complete the project.

Estimated Budget:

PKR 1500

Constraints:

Time, budget and easy access for data collection.

Assumptions:

There will not be the problem of load shedding of electricity during preparation and presentation. There will be no holidays and strikes during the presentation and visiting days. The management will co-operate us very well. All the members will work actively.

Potential Risks:

Group leader or any member of group may be not well or not working well. Data collected may be incorrect. The management will not co-operate with us.

Section B

Structure/Personnel/Information Requirements

Project Structure/Personnel

Project manager: Aroosh Mehmood

st

Project Team Skill Mix

Microsoft Excel Work Microsoft Word Work Microsoft Power Point work

Nominees

Roll No’s

Aroosh Mehmood Mehwish Batool Naveen Saba

M10MBA026 M10MBA009 M10MBA010

Information Requirements:

We will need the computer to prepare the project and multimedia to communicate outcomes of the project to our fellows and respected teachers.

Section C

Project Outline

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Project will include the analysis of the growth rate of admission and results of academia of PGC of last three years and present it in front of our fellows and respected teacher by presentation on Power Point and give the detailed hard copy made in MS Word to Our respected teacher Sir .Yousaf Samdani.

Section D

Project Plan Taking interviews of top management and also from the staff members about the admission of the students and results of their institute .We will also interview the students that either they satisfied from the quality of education or not .We will making charts & schedules to present their results and admission rate of last three years.

APPENDIX- B QUESTIONNAIRE 1) When did you start IT program in your Institute? 2) What IT products are you using? 3) Do you have computer labs in each of your department? 4) Do you use computerized record keeping system? 5) What difference you felt when you start using IT? 6) Do you use IT products in day-to-day affairs? 7) How many computers in your computer labs? 8) How many students enrolled from last three years in all academic programs? 9) What is the success rate of your students during last three years? 10) May you please tell us the overall toppers during last three years?

TO WHOM WE INTERVIEWED As we stated above that we interviewed following respected persons

INTERNALLY Mr. Asif Usmania ( IT Department Head of Campus Eight) Mr. Tanveer Iqbal (Head of IT Department of City campus) Mr. Hafeez Mughal (Head of IT Department of Main Campus)

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EXTERNALLY Enrolled students Old students

REFRENCES Faculty and Students Of Punjab group of colleges Websites www.pgc.com www.pgc.com/results www.google.com.pk/images Books of MS Office for making tutorials in this project

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