PORT STATE INSPECTIONS POCKET CHECKLIST Reducing the risk of Port State Control detentions
In conjunction with:
Introduction In conjunction with an industry partner, the UK P&I Club, we have compiled this checklist by analysing data which includes deficiencies found by Port State Control officers on ships classed by Lloyd’s Register. All the deficiencies listed have led to a ship being detained. To help reduce the risk of your ship being detained, as a minimum, the items on the chart on page 4 should be included as part of your final checks prior to voyage and port entry. These checks will help to ensure that the items continue to conform to international convention requirements. It is strongly advised that all other items in this checklist are checked on an ongoing basis. For convenience, the deficiencies have been listed by distinct areas on a ship. This means that each crew member can take responsibility for their own area. The checklist is re-usable. This ‘aide mémoire’ is to supplement the owners own operation and maintenance procedures and should be used in conjunction with the in-depth PSC ‘Maintenance Guide Checklist’ and the other pocket checklists in this series. For further details, please visit www.lr.org. Latest news on classification and regulatory matters which affect you, including port state control, is published in our Classification News bulletins. To subscribe to this service please contact your local Lloyd’s Register office.
Lloyd’s Register, its affiliates and subsidiaries and their respective officers, employees or agents are, individually and collectively, referred to in this clause as the ‘Lloyd's Register Group’. The Lloyd's Register Group assumes no responsibility and shall not be liable to any person for any loss, damage or expense caused by reliance on the information or advice in this document or howsoever provided, unless that person has signed a contract with the relevant Lloyd's Register Group entity for the provision of this information or advice and in that case any responsibility or liability is exclusively on the terms and conditions set out in that contract.
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Are you prepared for a Port State Control Inspection? PSC officers always commence their inspection in the Master’s office. It is essential that certification is up-to-date and valid. All other necessary documents, records and manuals should, where required, be approved and on board. If equipment is broken or missing, or the ship has suffered damage enroute, the Master must notify the port authorities prior to port entry. If the port authorities are informed of the problem and of any permanent or temporary remedies agreed with Class or the flag State, the vessel should not be detained. However, if notice is not given before entry, the Port State has clear grounds for inspection, possibly leading to a detention. If your ship is detained, or appears to be in the process of being detained, you should contact the nearest Lloyd’s Register Group office immediately for assistance. The major PSC organisations publish their criteria for targeting a ship on their web sites. Ship owners and operators should use these criteria to calculate the target rating of their ships. Paris MOU - www.parismou.org Tokyo MOU - www.tokyo-mou.org USCG - http://homeport.uscg.mil/mycg/portal/ep/home.do Other MOUs include Abuja, Black Sea, Caribbean, Indian Ocean, Mediterranean, Riyadh and Vina del Mar. A ship operator may disagree with the findings of the PSC Authority and the majority of the regional PSC organisations have guidelines on how to appeal against a detention. These can also be found on the above web sites. IMO Procedures for Port State Control, Appendix 1 also provides guidelines on detentions [ISBN: 92-801-5099-5].
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Detaining deficiencies
The following are the most common detaining deficiencies (by number) found by Port State Control officers on ships classed by Lloyd's Register between 2005–2007
72
60
151
78
143
85
85
121 95 104
119 109
0745 ventilation, fire-dampers, valves, quick closing devices, means of control [151] 2550 maintenance of the ship and equipment [143] 1420 cleanliness of engine room [121] 0610 lifeboats [119] 0739 Emergency Fire Pump [109] 1730 oil filtering equipment [104] 1430 auxiliary engine [95] 1275 ventilators, air-pipes, casings [85] 1410 propulsion main engine [85] 0746 Jacketed piping system for high pressure fuel lines [78] 0221 certificates for masters and officers [72] 0730 fire fighting equipment and appliances [60]
Port State Inspections © Lloyd’s Register / UK P&I CLUB, 2008
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1. Master’s office / responsibilities
1. ■
Certificates – All trading certificates available
2. ■
Documents and records – all available, appropriately completed and approved, as required
3. ■
Standards of Training, Certification and Watchkeeping (STCW) – all personnel appropriately certificated with documents available
4. ■
Shipboard Oil Pollution Emergency Plan (SOPEP) – approved and up to date with contact details included
5. ■
Safe Manning Document – up to date and original copy available
6. ■
International Safety Management (ISM) emergency preparedness – drills to be carried out regularly and effectively with documented evidence
7. ■
International Ship & Port Facility Security (ISPS) – records and arrangements in accordance with requirements
Notes: 1. Photograph records, with dates, provide good evidence of drills being regularly held. 2. IMO MSC.1/Circ.1206 provides guidance on ‘Measures To Prevent Accidents With Lifeboats’.
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2. Bridge area
1. ■
Charts – Valid, up to date and as required for the voyage
2. ■
Nautical Publications – all available, appropriately completed and approved, as required
3. ■
Magnetic compass – Easily readable and correctly adjusted (deviation card)
4. ■
Lights, shapes, sound-signals – in working order
5. ■
Echosounder – in working order
6. ■
Global Maritime Distress and Safety System (GMDSS) – in working order and reserve sources of power fully charged
7. ■
Emergency Position Indicating Radio Beacon (EPIRB) – in working order; updated maintenance records available
8. ■
Fire detection cabinet – alarms in working order
Note: If the echosounder is not functioning, ensure that a flag State exemption has been received and is on board.
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3. Life-Saving appliances
1. ■
Lifeboats – structure sound
2. ■
Lifeboat engine – can start without difficulty
3. ■
Lifeboat inventory – all as required and in date
4. ■
Lifeboat davit – well maintained and in good working order
5. ■
Emergency lighting and batteries – functioning correctly and in place
6. ■
Lifejackets – correct number, correct location, with appropriate marking and in good condition
7. ■
Lifebuoys – correct number, correct location, with appropriate marking and in good condition
8. ■
Inflatable liferafts – clear of obstructions – weak link correctly positioned – hydrostatic release in date
9. ■
Embarkation arrangements for survival craft – all in order as per requirements
Note: 1. Engine must be able to start without ‘magic spray’ (engine spray). 2. Recommend decks at embarkation areas have a non-skid coating.
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4.
Life-Saving appliances, continued
Correctly mounted Hydrostatic Release Unit (HRU) on an inflatable liferaft
Incorrectly mounted HRU on an inflatable liferaft. The painter should be attached to the HRU
Port State Inspections © Lloyd’s Register / UK P&I CLUB, 2008
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4. Accommodation
1. ■
Fire doors – able to close tight and in good condition
2. ■
Fire fighting equipment – available, in place and in good working order
3. ■
Fire control plan – in place and up to date
4. ■
Signs, indications (weathertight doors, fire detectors, fire dampers, ventilation) – all in place and as required
5. ■
Emergency lighting and batteries – functioning correctly and in place
6. ■
Sanitary facilities – equipment in place, clean and functioning correctly Sanitary facilities not fit for use
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5. Deck area
1. ■
Deck corrosion – ensure deck well maintained, not corroded, holed or wasted
2. ■
Railings, cat walks – ensure all well maintained, not corroded, holed or wasted
3. ■
Cargo and other hatchways – ensure weathertight and the covers are in good condition with securing devices adequate and in place
4. ■
Weathertight doors – in good condition and securing correctly
5. ■
Ventilators, air pipes, casings – clearly marked and in good working condition
6. ■
Winches, capstans and anchoring devices – clear markings and in good working condition
7. ■
Fire dampers, quick-closing devices and means of control – clearly marked, easy to operate and corrosion free
8. ■
Fire fighting equipment and appliances – available, in place and in good working order with valid recharge date marked where appropriate
9. ■
Fixed fire extinguishing installation – bottles correctly serviced and dated; release mechanisms in good condition and in place
10. ■
Rescue boats – all in order as per requirements
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5.
Deck area, continued
Wasted engine room fire damper
Main deck holed found masked with tape painted in red
Notes: 1. Corroded or non-operable fire dampers are one of the most common detaining items. 2. The condition of the hatchway covers and their closing devices are always checked during PSC inspections.
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6. Working spaces
1. ■
Emergency fire pump – capable of being started easily and delivering sufficient pressure at hoses
2. ■
Emergency generator – able to be easily operated and connected to switchboard
3. ■
Lighting – ensure it is adequate
4. ■
Safe means of access – ensure it is adequate
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7. Engine room
1. ■
Cleanliness of engine room – clean, no oil leaks, clean bilges and tank tops and no oily rags
2. ■
Retention of oil on board – ensure correct tanks are being used and they are emptied at port facilities
3. ■
Jacketed piping system for high pressure fuel lines – approved system in place – leak tank alarm in working order
4. ■
Oil filtering equipment (oily water separator) – working correctly, ensure no illegal pipes
5. ■
15 PPM alarm arrangements – functioning as required
6. ■
Propulsion main engine – all components functioning correctly
7. ■
Auxiliary engines – all in working order
8. ■
Oil record book – data correctly entered
9. ■
Fire pumps – in working order with adequate pressure
10. ■
Steering gear – Functioning correctly
11. ■
Signs, indications (weathertight doors, fire detectors, fire dampers, ventilation) – all in place and as required
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7.
Engine room continued
12. ■
Emergency lighting and batteries – Functioning correctly and in place
13. ■
Fire fighting equipment – available, in place, in good working order with valid recharge date marked where appropriate
14. ■
Weathertight doors – in good condition, securing correctly and capable of being closed remotely Illegal pipe - sludge pump to overboard
Leaking auxiliary engine
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8. Appendix: Port State Control target criteria The targeting of a ship by Port State Control officers is mostly determined by the factors listed below. Answering yes to some or all of these questions will increase the likelihood of your ship being inspected. 1. ■
Is your ship registered with a flag on the MOU black list of flags?
2. ■
Are your ships’ classification certificates issued by a ‘non-recognised organisation’
3. ■
Is your ship more than 10 years old?
4. ■
Has the flag your ship is registered with NOT ratified all conventions?
5. ■
Is your recognised organisations’ class deficiency ratio above average?
6. ■
Has the ship NOT entered a port in the region during the last 12 months?
7. ■
Has the ship NOT been inspected in the last 6 months?
8. ■
Has the ship been detained during the last 12 months (one or more detentions significantly increases the likelihood of an inspection)?
9. ■
Has the ship experienced deficiencies during inspections during the last 12 months?
10. ■
Are there outstanding deficiencies from the last inspection of the ship?
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The Lloyd’s Register Group is an independent risk management organisation that works to improve its clients’ quality, safety, environmental and business performance throughout the world. Our expertise and activities cover shipping, railways, other land-based industries and oil and gas. Working from around 175 offices we employ some 5,000 personnel. We operate independently of any government or other body. Services are provided by members of the Lloyd’s Register Group. Lloyd’s Register, Lloyd’s Register EMEA and Lloyd’s Register Asia are exempt charities under the UK Charities Act 1993. To order additional copies of the pocket Checklist and others in this series, please visit the Lloyd’s Register Group web site www.lr.org. Lloyd’s Register EMEA T +44 20 7709 9166 E
[email protected]
Lloyd’s Register Asia T +852 2287 9333 E
[email protected]
Lloyd’s Register Americas, Inc. T +1 281 675 3100 E
[email protected]
The UK P&I Club is the world's largest mutual P&I club currently insuring over 150 million gross tons of owned and chartered shipping in sixty countries. The Club publishes loss prevention material through a wide range of media on topics such as hazardous cargo in containers, human error, personal injury and maritime security. The full range of Club activities can be viewed at www.ukpandi.com London T +44 20 7283 4646
Piraeus T +30 210 429 1200
Tokyo T +81 3 5442 6110
New Jersey T +1 201 557 7300
E
[email protected]
Port State Inspections © Lloyd’s Register / UK P&I CLUB, 2008
Hong Kong T +852 2832 9301
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MARINE POLLUTION PREVENTION POCKET CHECKLIST Reducing the risk of Port State Control detentions
In conjunction with:
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Introduction MARPOL infringements can result in both company management and seafarers being liable to criminal prosecution and imprisonment for deliberate violation of MARPOL requirements or falsification of records. In addition, there are risks of large fines amounting to millions of dollars. In conjunction with an industry partner, the UK P&I Club, we have analysed data including deficiencies found by Port State Control Officers relating to marine pollution prevention. The result is this convenient and re-usable Checklist, highlighting the most common deficiencies listed by the MARPOL Annexes. An Appendix covering Ballast Water Management is included as this is an area, that, while not directly linked to MARPOL is receiving increasing focus. To help reduce these risks, as a minimum, the items on the chart on page 4 should be included as part of your final checks prior to voyage and port entry to ensure they continue to conform to international convention requirements. It is strongly advised that all items in this aide memoire are checked on an ongoing basis to supplement your own operational and maintenance procedures and your flag State’s requirements. This is the second in a series of pocket checklists to help you comply with international convention requirements. For information about our other checklists please visit www.lr.org.
Lloyd’s Register, its affiliates and subsidiaries and their respective officers, employees or agents are, individually and collectively, referred to in this clause as the ‘Lloyd's Register Group’. The Lloyd's Register Group assumes no responsibility and shall not be liable to any person for any loss, damage or expense caused by reliance on the information or advice in this document or howsoever provided, unless that person has signed a contract with the relevant Lloyd's Register Group entity for the provision of this information or advice and in that case any responsibility or liability is exclusively on the terms and conditions set out in that contract.
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Are you prepared for a Port State Control Inspection? PSC officers always commence their inspection in the Master’s office. It is essential that certification is up to date, original and valid. All other necessary documents and manuals should, where required, be approved and onboard. If equipment is broken or missing, or the ship has suffered damage en-route, the Master must notify the port authorities prior to port entry. If the port authorities are informed of the problem and of any permanent or temporary remedies agreed with the flag State, the vessel should not be detained. However, if notice is not given before entry, the Port State has clear grounds for inspection, possibly leading to a detention. If your ship is detained, or appears to be in the process of being detained, you should contact the nearest Lloyd’s Register Group office immediately for assistance. The major PSC organisations publish their criteria for targeting a ship on their web sites. Ship owners and operators should use these criteria to calculate the target rating of their ships. Paris MOU - www.parismou.org Tokyo MOU - www.tokyo-mou.org USCG - www.uscg.mil/hq/gm/pscweb Other MOUs include Abuja, Black Sea, Caribbean, Indian Ocean, Mediterranean, Riyadh and Vina del Mar. A ship operator may disagree with the findings of the PSC Authority and the majority of the regional PSC organisations have guidelines on how to appeal against a detention. These can also be found on the above web sites. IMO Procedures for Port State Control, Appendix 1 also provides guidelines on detentions [ISBN: 92-801-5099-5].
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MARPOL deficiencies
The following are the most common MARPOL deficiencies (by number) found by Port State Control Officers on Lloyd's Register Group classed ships in 2005
17
11
9
40
18
36 19 22 23
27
1730 oil filtering equipment [40] 1705 shipboard oil pollution emergency plan (SOPEP) [36] 1710 oil record book [27] 1745 15 PPM alarm arrangements [23] 1721 retention of oil on board [22] 1799 other (MARPOL - Annex I) [19] 0150 prevention of pollution by oil (IOPP) [18] 2330 garbage record book [17] 2320 garbage management plan [11] 1740 oil discharge monitoring and control system [9]
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1. Operational deficiencies
Some frequently occurring operational deficiencies. 1. ■
Oil and oily mixtures from machinery spaces – oily water separator (OWS) malfunctioning, inoperative alarm and auto stop, illegal bypass
2. ■
Retention of oil on board – quantity of oily water retained on board does not agree with Oil Record Book entries and/or IOPP Record of Construction and Equipment – quantity of oily water/sludge landed ashore or incinerated does not reconcile with quantity expected to be produced from machinery spaces
3. ■
Discharge violation – actual discharge violation noted by oil coating inside clean discharge pipes from OWS [Note: pipes are often removed for inspection] – indications of discharge pipe/valve removal
4. ■
Inconsistent entries in Oil Record Books Parts 1 and/or 2
5. ■
Garbage Inadequate garbage segregation: – garbage bins in accommodation/galley not of approved type (should be non-combustible) – inadequate Garbage Logbook entries – falsified Garbage Logbook entries – no receipts for garbage landed ashore
6. ■
Cargo Residues – cargo residues not correctly disposed – disposal not correctly documented
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Operational deficiencies, continued
7. ■
Shipboard Oil Pollution Emergency Plans (SOPEP) – “List of National Operational Contact Points” not updated Illegal pipe - sludge pump to overboard
Oil found in overboard valve
Note UK P&I Club Technical Bulletin No.19 “Oily Water Separator – maintenance/operational recommendations” contains further advice. Please go to www.ukpandi.com for your free copy.
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2. Certificates and documents
Certificates and documents that must be carried onboard. Certificates 1. ■
Oil Pollution Prevention Certificate – valid for up to 5 years and endorsed at Annual and Intermediate surveys – includes the Record of Construction and Equipment (FORM A or B)
2. ■
Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk or Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk (whichever is appropriate) – valid for up to 5 years and endorsed at Annual and Intermediate surveys – includes the Cargo List
3. ■
Sewage Pollution Prevention Certificate – valid for up to 5 years
4. ■
Air Pollution Certificate – valid for up to 5 years and endorsed at Annual and Intermediate surveys – includes the Record of Construction and Equipment
5. ■
Engine Air Pollution Prevention Certificates – includes the Records of Construction and the approved technical files
6. ■
Statement of compliance for Condition Assessment Scheme (Tankers only)
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Certificates and documents, continued
Type Approval Certificates 7. ■
Oily Water Separator
8. ■
15PPM Alarm
9. ■
Oil Discharge Monitoring and Control System (Tankers only)
10. ■
Oil/Water Interface Detector (Tankers only)
11. ■
Sewage Treatment Comminuting System, if fitted
12. ■
Incinerator, if fitted
13. ■
Exhaust gas cleaning system SOx, if fitted
14. ■
Exhaust gas cleaning system NOx, if fitted
OWS test run
Illegal bypass
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Certificates and documents, continued
Documents Items 16, 21, 23, 24, 27, 28, 29, 30 and 31 should be approved by or, on behalf of, the Flag Administration. All ships 15. ■
Oil Record Book (Part 1) – must be retained for at least 3 years
16. ■
SOPEP
17. ■
Garbage Management Plan
18. ■
Garbage Record Book
19. ■
Change over procedure and Records – SOx Emission Control Areas
20. ■
Bunker Delivery Notes – must be retained for at least 3 years
21. ■
NOx Technical Files
22. ■
Ballast Water Management Plan
Tanker specific (MARPOL Annex I & IBC/BCH Codes) 23. ■
Oil Discharge Monitoring and Control System (ODME) Manual – recordings/printouts from Oil Discharge Monitoring and Control equipment to be kept on board for at least 3 years
24. ■
Crude Oil Washing Manual, if System fitted
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Certificates and documents, continued
25. ■
Oil Record Book (Part 2) – must be retained for at least 3 years
26. ■
Access to shore based damage stability and residual strength calculations
27. ■
Dedicated Clean Ballast Tank Operation Manual
28. ■
Damage Stability Approval
29. ■
Vapour Emission Control Systems Procedure (Manual)
Chemical Carrier specific (MARPOL Annex II) 30. ■
Shipboard Marine Pollution Emergency Plans (SMPEP)
31. ■
Procedures and Arrangements (P and A) Manual
32. ■
Cargo Record Book – must be retained for at least 3 years
33. ■
Product data sheets with IMO recognised names for cargoes
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3. Annex I Prevention of Pollution by Oil The following equipment should be in good condition, properly calibrated, maintained and fully functional with appropriate spares, as required. All ships 1. ■
Oil filtering equipment
2. ■
15 PPM alarm arrangements
3. ■
Standard discharge connection
Tanker specific 4. ■
Oil/water interface detector
5. ■
Crude Oil Washing System, if fitted
6. ■
Oil Discharge Monitoring and Control System (ODME)
7. ■
Cargo and ballast pumping, piping and discharge arrangements
8. ■
Engine room/bilge holding tank to slop tank pumping and piping arrangements – including spool pieces and notices
Note It is recommended that any pipe or valve removals for maintenance purposes associated with the Oily Water Separator should be well documented and entries made in the Oil Record Book.
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4. Annex II Control of Pollution by Noxious Liquids in Bulk The following equipment should be in good condition, properly maintained, fully functional with appropriate spares, as required. 1. ■
Pumping, stripping, underwater discharge outlet
2. ■
Tank washing equipment
3. ■
Cargo heating systems
4. ■
Ventilation equipment/procedures
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5. Annex III Harmful Substances in Packages The following points should be fully complied with when harmful substances are carried in packaged form. 1. ■
Packaging – adequate to minimise hazard to the marine environment
2. ■
Marking and labelling – marked with correct technical name and labelled with their IMDG Code number and/or UN number to indicate the contents are a marine pollutant
3. ■
Documentation – have a special list or manifest or a detailed stowage plan of harmful substances on board including details of their location
4. ■
Stowage – properly stowed & segregated as per the IMDG Code and secured to minimise hazards to the marine environment
Notes: 1. ‘Harmful substances’ are identified as marine pollutants in the International Maritime Dangerous Goods Code (IMDG Code). 2. ‘Packaged form’ is defined as the forms of containment specified for harmful substances in the IMDG Code. 3. This Annex does not apply to ships’ stores and equipment. 4. The UK P&I Club publication “Dangerous Goods Guides – Book it right and pack it tight” provides practical operational guidance and quick reference to the IMDG Code. Please go to www.ukpandi.com for details.
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6. Annex IV Prevention of Pollution by Sewage from Ships The following equipment should be in good condition, properly maintained, fully functional with appropriate spares, as required. 1. ■
Sewage treatment plant, if fitted
2. ■
Sewage comminuting system, if fitted – the comminutor is a device for shredding solid sewage waste
3. ■
Holding tank, if fitted – fitted with means of visually indicating the tank content level
4. ■
Sewage discharge connection – check suitable bolts and gaskets available
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7. Annex V Prevention of Pollution by Garbage from Ships The following points should be fully complied with to ensure the correct segregation, storage and disposal of garbage. 1. ■
Placards – ships must display placards (notices) in the working language of the ship and in English or French or Spanish, which inform the crew and passengers of the disposal requirements of garbage
2. ■
Incinerator (if fitted) –equipment should be in good condition, properly maintained, fully functional with appropriate spares, as required
3. ■
Stowage of material prohibited from being disposed at sea – material should be stowed in suitable receptacles prior to the material being disposed of in port facility
4. ■
Segregation of garbage on board – garbage to be segregated into suitably marked receptacles of an approved type
5. ■
Plans of cargo residue retention and disposal and records of disposal
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8. Annex VI Prevention of Air Pollution from Ships Equipment should be in good condition, properly calibrated, maintained and fully functional with appropriate spares, as required. 1. ■
Fuel samples – must be retained on board until fuel is used or for 12 months, whichever is greater
2. ■
Ozone Depleting (OD) substances – deliberate emissions are prohibited, including emissions occurring in the course of maintaining, servicing, repairing and disposing of systems or equipment. ODs must be recovered from the systems prior to maintenance
3. ■
NOx Direct Monitoring Equipment (if fitted)
4. ■
Exhaust gas cleaning system NOx (if fitted)
5. ■
Exhaust gas cleaning system SOx (if fitted)
6. ■
Incinerator (if fitted)
7. ■
Vapour Emission Control System (Tankers only)
7.1 ■ Tank gauging 7.2 ■ Pressure monitoring 7.3 ■ Manifold markings 7.4 ■ Electrical continuity 7.5 ■ Means of isolating the VECS from the Inert Gas System
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Appendix I Future Legislation: Ballast Water Management International Convention for the Control and Management of Ships’ Ballast Water and Sediments. Documents 1. ■
Ballast Water Management Plan
2. ■
Ballast Water Record Book – may be electronic or paper based
Notes: 1. This Convention is not yet in force. 2. There are a number of countries that have national Ballast Water Management regulations. These include Argentina, Australia, Brazil, Canada, Chile, Israel (Red Sea), New Zealand and USA State (and Federal). You should refer to the actual country’s regulation for detail. Please go to www.lr.org for detail. 3. As a minimum, most national regulations require a Ballast Water Management Plan to be onboard.
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The Lloyd’s Register Group is an independent risk management organisation that works to improve its clients’ quality, safety, environmental and business performance throughout the world. Our expertise and activities cover shipping, railways, other land-based industries and oil and gas. Working from around 175 offices we employ some 5,000 personnel. We operate independently of any government or other body. Services are provided by members of the Lloyd’s Register Group. Lloyd’s Register, Lloyd’s Register EMEA and Lloyd’s Register Asia are exempt charities under the UK Charities Act 1993. To order additional copies of the pocket Checklist and others in this series, please visit the Lloyd’s Register Group web site www.lr.org. Lloyd’s Register EMEA T +44 20 7709 9166 E
[email protected]
Lloyd’s Register Asia T +852 2287 9333 E
[email protected]
Lloyd’s Register Americas, Inc. T +1 281 675 3100 E
[email protected]
The UK P&I Club is the world's largest mutual P&I club currently insuring over 150 million gross tons of owned and chartered shipping in sixty countries. The Club publishes loss prevention material through a wide range of media on topics such as hazardous cargo in containers, human error, personal injury and maritime security. The full range of Club activities can be viewed at www.ukpandi.com London T +44 20 7283 4646
Piraeus T +30 210 429 1200
Tokyo T +81 3 5442 6110
New Jersey T +1 201 557 7300
E
[email protected]
Marine Pollution Prevention © Lloyd’s Register / UK P&I Club, 2006
Hong Kong T +852 2832 9301
LIFE-SAVING APPLIANCES POCKET CHECKLIST Reducing the risk of Port State Control detentions
In conjunction with:
Introduction During the period 2005–2007, approximately 2,500 crew and passengers were reported killed or missing from lost ships. Additionally, there are increasing numbers of accidents and fatalities during routine lifeboat and inspection drills. It is therefore essential that ship personnel are appropriately trained in how to inspect, maintain and operate equipment and that the equipment is ready for use at all times. Being prepared can mean the difference between lives lost or lives saved. In conjunction with an industry partner, the UK P&I Club, we have analysed data relating to life-saving appliances, including deficiencies found by Port State Control officers. The result is this re-usable checklist, which highlights the most common deficiencies and lists them in convenient sections. As a minimum, the items on the chart on page 4 should be included as part of your final checks prior to voyage and port entry. It is strongly advised that all items in this aide memoire are checked on an ongoing basis to supplement your own operational and maintenance procedures and your flag State’s requirements. This is the third in a series of pocket checklists to help you comply with international convention requirements. For information about our other checklists please visit www.lr.org.
Lloyd’s Register, its affiliates and subsidiaries and their respective officers, employees or agents are, individually and collectively, referred to in this clause as the ‘Lloyd's Register Group’. The Lloyd's Register Group assumes no responsibility and shall not be liable to any person for any loss, damage or expense caused by reliance on the information or advice in this document or howsoever provided, unless that person has signed a contract with the relevant Lloyd's Register Group entity for the provision of this information or advice and in that case any responsibility or liability is exclusively on the terms and conditions set out in that contract.
Marine Life-Saving Appliances © Lloyd’s Register / UK P&I CLUB, 2008
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Are you prepared for a Port State Control Inspection? PSC officers always commence their inspection in the Master’s office. It is essential that certification is up-to-date and valid. All other necessary documents, records and manuals should, where required, be approved and on board. If equipment is broken or missing, or the ship has suffered damage enroute, the Master must notify the port authorities prior to port entry. If the port authorities are informed of the problem and of any permanent or temporary remedies agreed with the flag State, the vessel should not be detained. However, if notice is not given before entry, the Port State has clear grounds for inspection, possibly leading to a detention. If your ship is detained, or appears to be in the process of being detained, you should contact the nearest Lloyd’s Register Group office immediately for assistance. The major PSC organisations publish their criteria for targeting a ship on their web sites. Ship owners and operators should use these criteria to calculate the target rating of their ships. Paris MOU - www.parismou.org Tokyo MOU - www.tokyo-mou.org USCG - http://homeport.uscg.mil/mycg/portal/ep/home.do Other MOUs include Abuja, Black Sea, Caribbean, Indian Ocean, Mediterranean, Riyadh and Vina del Mar. A ship operator may disagree with the findings of the PSC Authority and the majority of the regional PSC organisations have guidelines on how to appeal against a detention. These can also be found on the above web sites. IMO Procedures for Port State Control, Appendix 1 also provides guidelines on detentions [ISBN: 92-801-5099-5].
Marine Life-Saving Appliances © Lloyd’s Register / UK P&I CLUB, 2008
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Life-Saving Appliance deficiencies
The following are the most common Life-Saving appliance deficiencies (by number) found by Port State Control officers on ships classed by Lloyd's Register between 2005–2007
38
49
34
29 309
52
52 63 76
94
105
0610 lifeboats [309] 0630 launching arrangements for survival craft [105] 0650 lifebuoys [94] 0611 lifeboat inventory [76] 0620 inflatable liferafts [63] 0660 lifejackets [52] 0692 operational readiness maintenance and inspections [52] 0695 on board training and instructions [49] 0680 embarkation arrangements survival craft [38] 0615 rescue boats [34] 0628 stowage of liferafts [29]
Marine Life-Saving Appliances © Lloyd’s Register / UK P&I CLUB, 2008
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1. Certificates
The following certificates must be carried on board. 1. ■
Cargo Ship Safety Equipment or Passenger Ship Safety – including the Record of Safety Equipment (Form E or Form P)
2. ■
Cargo Ship Safety Radio – including the Record of Equipment (Form R)
3. ■
Lifeboat – certificate of approval and for self-contained air support system, fire protection and on-load release gear, if provided
4. ■
Rescue boats (together with release arrangements) – certificate of approval
5. ■
Liferaft – certificate of approval – hydrostatic release unit other than disposable
6. ■
Launching Appliances – certificate of approval for davits including liferaft davits if fitted
7. ■
Air supply bottles hydrostatic test, if fitted
8. ■
Search and Rescue Transponder (SART)
9. ■
Emergency Position Indicating Radio Beacon (EPIRB)
Marine Life-Saving Appliances © Lloyd’s Register / UK P&I CLUB, 2008
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2. Documents and records
The following documents and records must be carried on board and be current, original and approved, where required. 1. ■
Instructions for on-board maintenance or a ship-board planned maintenance programme
2. ■
SOLAS training manuals and on-board training aids
3. ■
Muster list and emergency instructions
4. ■
Radio station licence
5. ■
Records of inspection, maintenance, testing and drills
6. ■
Records of crew familiarisation with fire and abandon ship drills
Inspection and testing 7. ■
Inspection and testing of life-saving and launching appliances – includes on-load release gear, where fitted
8. ■
Communications equipment
9. ■
Lifeboat / rescue boat engine – weekly test conducted and recorded
10. ■
Emergency lighting
11. ■
Weekly and on-load engine tests conducted and recorded
12. ■
EPIRB shore-based maintenance
13. ■
Liferaft servicing at an approved service station
Marine Life-Saving Appliances © Lloyd’s Register / UK P&I CLUB, 2008
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2.
Documents and records, continued
14. ■
Servicing of fire-extinguishers in lifeboats
15. ■
Hydrostatic test of air supply bottles, where fitted
Correctly mounted Hydrostatic Release Unit (HRU) on an inflatable liferaft
Incorrectly mounted HRU on an inflatable liferaft. The painter should be attached to the HRU
Note: Photograph records, with dates, provide good evidence of drills being regularly held.
Marine Life-Saving Appliances © Lloyd’s Register / UK P&I CLUB, 2008
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3. Launching and stowage arrangements for lifeboats At all times, all equipment should be ready for operation, well maintained and inspected regularly. 1. ■
Davits and falls – all moving parts well greased and free – no corrosion, knife edges, cracks or holes – correctly marked – winches and brakes in good order and maintained – cut-out switches properly maintained – fall wires to be maintained as per SOLAS – securing devices and terminations properly maintained – tricing pendant and man ropes correctly maintained and rigged (as applicable)
2. ■
Bowsing tackles (if applicable) properly attached and ready for use
3. ■
Embarkation arrangements – Adequate lighting, emergency lighting, signs, etc. – Embarkation ladder and securing arrangements in good condition and of adequate length – Applicable launching instructions displayed
Notes: 1. It is recommended that the decks at the embarkation areas have a non-skid coating. 2. Launching arrangements are to be checked annually by the manufacturer or person certified by the manufacturer.
Marine Life-Saving Appliances © Lloyd’s Register / UK P&I CLUB, 2008
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4. Lifeboats all types
At all times, all equipment should be ready for operation, well maintained and inspected regularly. Structure 1. ■
Hull in good condition – No deterioration in way of bearing surfaces – No cracks in hull and buoyancy tanks or corners of thwarts and, if required, all cracks repaired by approved means – Bilge keels not corroded and effectively attached – Grab lines effectively attached
2. ■
Connections to boat / rafts in good condition – Hanging hooks not corroded – Keel plate connections and pins in good condition
Engine 3. ■
Starts readily
4. ■
Battery charger(s) connected and maintained
5. ■
Batteries tested to ensure charged, alternative starting arrangement present (hand crank)
6. ■
Exhaust protected (insulated)
7. ■
Sufficient fuel and no leaks of fuel or luboil
General 8. ■
Rudder and stock in good working order
9. ■
Hook release mechanism well maintained
10. ■
Brake release arrangement functions correctly
Marine Life-Saving Appliances © Lloyd’s Register / UK P&I CLUB, 2008
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4.
Lifeboats all types, continued
11. ■
Bilge pump in good condition – evidence of suction
12. ■
Plugs operable and free but permanently attached
13. ■
Lifeboat painter in good condition and correctly rigged
14. ■
All markings clear and visible, including seat markings – white painted or retro-reflective tape for night visibility
15. ■
Grab rails and lanyards in good condition
16. ■
On-board air system, where provided, in good order
17. ■
Overall water-spray systems, where provided, tested and operational
18. ■
Operational instructions correctly displayed inside and outside boat(s)
19. ■
VHF radio-telephone, where provided, in good order
Notes: 1. Engine must be able to start without ‘magic spray’ (engine spray). 2. Test for deterioration of gel coat and fibre layers and check for glazing of the gel coat. 3. The lifeboat capacity which is marked on the outside of the boat should be the same as the number on the certificate of approval.
Marine Life-Saving Appliances © Lloyd’s Register / UK P&I CLUB, 2008
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5. Free-fall lifeboats
At all times, all equipment should be ready for operation, well maintained and inspected regularly. 1. ■
Correctly secured and stowed
2. ■
Well maintained with seat belts and head restraints in good order
3. ■
Hook release well maintained and charged with hydrostatic oil as necessary
Marine Life-Saving Appliances © Lloyd’s Register / UK P&I CLUB, 2008
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6. Lifeboat inventory
At all times, all equipment should be available, ready for operation, well maintained and inspected regularly. 1. ■
Distress flares in date
2. ■
Stores correctly maintained and well stowed including water and rations
3. ■
Buoyant oars and rowlocks, where required
4. ■
Protecting cover provided
5. ■
Sails provided, where required
6. ■
Sea anchor with shock resistant hawser and a tripping line Corroded stores compartment
Note: The above items are those which are most commonly found deficient by Port State Control Officers. A full list of lifeboat stores / inventory can be found in the LSA Code - International Life-Saving Appliance Code.
Marine Life-Saving Appliances © Lloyd’s Register / UK P&I CLUB, 2008
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7. Inflatable Liferafts
At all times, all equipment should be ready for operation, well maintained and inspected regularly. 1. ■
Weak link correctly positioned and hydrostatic release in date
2. ■
Number and capacity as per Form E or Form P
3. ■
Fall wires to be maintained as per SOLAS
4. ■
Launching arrangements approved by manufacture and instructions clearly visible
5. ■
Correctly stowed, secured and clear of obstructions and free from damage to packaging and sealing
6. ■
Correctly positioned on board
7. ■
Correctly marked with ships’ name, servicing details, validity period and capacity
8. ■
Painter of adequate length according to the stowed height to the water
Note: If a forward liferaft is required, it should be provided with an embarkation ladder, emergency lighting and the required number of lifejackets. This is also applicable to the aft liferaft of many ro-ro ships and some other ships with forward accommodation.
Marine Life-Saving Appliances © Lloyd’s Register / UK P&I CLUB, 2008
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8. Rescue boats (if fitted)
At all times, all equipment required in accordance with the LSA Code should be ready for operation, well maintained and inspected regularly. Also see deficiencies relating to lifeboats. 1. ■
Stowed and positioned correctly
2. ■
Inventory correct and up-to-date
3. ■
Launching and recovery arrangements
4. ■
Lighting, emergency lighting and signs
5. ■
Inflatable compartments appropriately pressurised
6. ■
Propeller guard in place
7. ■
Rescue boat personnel documented and fully familiar with all details of launching and operation
8. ■
Engine should be serviced in accordance with the engine manual
Marine Life-Saving Appliances © Lloyd’s Register / UK P&I CLUB, 2008
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9. Miscellaneous
At all times, all equipment should be ready for operation, well maintained and inspected regularly. 1. ■
Lifebuoys – correct numbers and location with appropriate marking – Lights and lines of correct type and fitted and rigged as per SOLAS – bridge wing man overboard light and smoke floats in date, correctly rigged, not damaged and fitted to correct weight lifebuoys
2. ■
Lifejackets and inflatable lifejackets – correct numbers and location with appropriate marking – infant lifejackets to be provided, if appropriate and marked, as necessary – in good condition, securing tapes not knotted and not rotten – lights not cracked and in date – servicing, where applicable – equipped with operational whistle – reflective tapes in good order
3. ■
Immersion suits, if required – correct numbers, correctly positioned and in good condition
4. ■
Radio life-saving appliances – float-free EPIRB checked for date verification of hydrostatic release unit (HRU) and batteries – at least one SART provided on each side of the bridge and battery dates verified
Marine Life-Saving Appliances © Lloyd’s Register / UK P&I CLUB, 2008
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9.
Miscellaneous, continued
5. ■
2-way radiotelephone apparatus for survival craft – 2 or 3 sets as applicable to ship type and size – spare sealed lithium batteries available for all sets and in date – do not use sets for general communication on board
6. ■
General emergency alarm is functional
7. ■
Line throwing appliances – appropriate numbers – lines in good condition and inspected – instructions in use provided
Notes: 1. In the case of large ships with high accommodation blocks, which have lifeboats stowed considerably lower, SARTS may be stowed each side in the vicinity of the lifeboats. 2. In the case of a stern-launched freefall lifeboat, one SART is kept on the bridge and one SART is kept in the vicinity of the lifeboat.
Marine Life-Saving Appliances © Lloyd’s Register / UK P&I CLUB, 2008
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10. Drills
At all times, all equipment should be ready for operation, well maintained and inspected regularly. 1. ■
Drills are to be carried out in accordance with SOLAS – check that the sheaves are running free – check winch operation, brakes and clutch – check man ropes – check condition and attachments of the bowsing tackles – check davit limit switches – check crew familiarisation with fire and abandon ship drills
2. ■
On-board training and instructions – manuals available including maintenance – ongoing training and familiarisation with all equipment
3. ■
Abandon ship drill – lifeboats and rescue boats to be launched, lowered and manoeuvred in water in accordance with SOLAS and flag Administration requirements.
4. ■
Man Overboard drills carried out – crew musters – rescue boat launched – Williamson Turn (Man overboard turn) completed
Note: IMO MSC.1/Circ.1206 provides guidance on ‘Measures To Prevent Accidents With Lifeboats’.
Marine Life-Saving Appliances © Lloyd’s Register / UK P&I CLUB, 2008
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Marine Life-saving Appliances © Lloyd’s Register / UK P&I CLUB, 2008
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