PROPOSAL TO HANDLE THE 18th BIRTHDAY CELEBRATION OF MS KIM CHUI May 26, 2015, Manila (identify the event) Note: please include logo and name of the office including email address
TO NAME OF THIS SPONSOR : PROPOSED DATE OF THE EVENT : 2015 EVENT OUTLINE NAME OF THE EVENT : TOPIC ON WHICH THE EVENT IS BASED PARTY ESTIMATED DURATION OF THE EVENT
MS KIM CHUI 26TH DAY OF MAY
18TH BIRTHDAY : DINNER :
1 DAY
LETTER OF INTENTION MAIN ACTIVITIES OF THE EVENT (Program of the Event) INTRODUCTION OF THE DEBUTANTE, HER ESCORT AND HER COTILLION COURT TOAST IN HONOR OF THE DEBUTANTE WELCOME REMARKS (BY THE PARENTS) INVOCATION OR PRAYER DINING FATHER & DAUGHTER DANCE GRAND COTILLION WALTZ DANCE 18 ROSES DANCE 18 CANDLES PRESENTATION SINGING OF TRADITIONAL DEBUTANTE’S BIRTHDAY SONG
BLOWING OF THE CAKE CANDLES CUTTING OF THE CAKE 18 TREASURES PRESENTATION GAMES A WORD FROM THE DEBUTANTE TIME TO PARTY The debutante’s program can also flow like this: - Guests arrive - Welcoming of guests - Ushering of guests by ushers to their designated seats - Cocktails for guests to mingle (so that they would not mingle once the program starts, and to give you ample time to prepare before your grand entrance). - After everyone has settled in their place, the host will make mention of important people who graced the occasion (if there are). - At this point, cocktails are being served. - Parents talk about debutante (brief summary)- achievement, goals, ambitions, etc. - Audio-visual presentation of debutante from infancy to present. - GRAND ENTRANCE of debutante - Parents talk some more about the debutante (optional) - Toast in honor of the debutante - Debutante speech - Prayer - Dining - AVP of well wishers - Father and daughter dance (This may also be incorporated into the eighteen roses. Fathers are usually the first or last dance of the debutante) - Eighteen roses (speech and dance) - Eighteen candles (speech) - Singing of birthday song - Cutting of birthday cake - Games - Introduction of the debutante, her escort and her cotillion court - GRAND COTILLION WALTZ DANCE - Debutante’s thank you speech - Party time - Everyone dances
BUDGET OUTLINES Particulars Accommodation and Facilities Food and Drinks Entertainment Invitation Security Service Charge (10%) Sales Tax (12%) Contingency (20% of the Total Cost) Total
Packag e1
Package 2
80000 50000 30000 5000 5000 17000 20400
10000 70000 40000 10000 10000 16800 16800
42160 249,560
34720 208320
Prepared by:
(Attached the details of the suppliers information for each package)
I. Proposal Title: II. Overview of the Proponent Company Profile Vision Mission III.
Management Capability
IV.
Duties and Responsibilities of the Management and Team (provide photos) i.e. The Event Director Managing an event is like managing a business, and like all businesses there needs to be someone who is the ultimate decision maker. In the case of an event, the final executive authority is usually referred to as the "Event Director". The role is complex and demanding even when events are small-scale. The primary role of the Event Director is to organise and mobilise considerablehuman resources such as participants, officials, administrators and helpers. They are a focal point for communication, internally and externally, and need to be contactable in and out of office hours, and over Managing people can be a burdensome responsibility and it is important that anyone undertaking the role of Event Director has the capability and personality to deal effectively with people in often-difficult circumstances. The ability to remain calm is perhaps a necessary prerequisite for an Event Director! The role of Event Director goes beyond human resource management. The table below provides a general overview of all responsibilities and tasks: Organisation Chart The organisation chart below indicates the magnitude and diversity of the team needed to run a major sporting event such as a National or State Championships.
Smaller events will obviously require a much smaller team, and individuals in the team may be able to take on more than one role. Hover your mouse over key positions in the organisation chart to find out more.
The example organisation chart above has "departments" for Programme, Venue, Equipment,Promotions,Officials, Hospitality and Merchandising. Furthermore, with small modifications, the same organisation structure could be applicable to running a different type of event such as a conference. Importance of Coordinators An important aspect of the above model is that each department has a coordinator. As exceptionally important people in the event management team, they should be identified and recruited as early as possible. Coordinators should be a part of the organising committee and collectively they will share in decision making processes with the Event Director. The selection of coordinators is usually on the basis of knowledge or expertise and sometimes because only one person volunteers for the task. Whether coordinators have expertise or not, Event Directors need to appreciate that sport and recreation depends very considerably on the input of voluntary persons. Therefore systems should be put in place to recognise the contribution of volunteers and to provide non-monetary rewards.
Job Descriptions
In consultation and close co-operation with members of the Event Team, the Event Director should develop and provide a job description for each coordinator.
Event Management Team EXPERIENCED STAFF TO HELP PLAN YOUR NEXT SUCCESSFUL EVENT
Chris Adamec, CMP Senior Event Manager Industry Member: International Association of Venue Managers (IAVM) Chris graduated from Northeastern University in 1998 with a Bachelor of Science in Music Business Management. Pre- and post-graduation he worked as an Event Creator for Ticketmaster of New England in Boston before moving to Denver. He is currently the Senior Event Manager for the Colorado Convention Center. With over 17 years of experience in the hospitality industry, Chris has managed and co-managed hundreds of international, national, regional and citywide conventions, trade and consumer shows, corporate meetings and concerts.
Lindsey Richeaux, CMP Senior Event Manager Industry Member: Meeting Professionals International (MPI) Lindsey first began her career in the hospitality industry in 2001 with an internship at Walt Disney World in Orlando Florida. Since then, she has had opportunities to work in Guest Relations at Magic Kingdom, Convention Services at the Yacht and Beach Club, Recruiting and Park Operations with Disney. These varied experiences helped Lindsey transition into event management when she joined the Colorado Convention Center team in 2006. Lindsey has handled events of all shapes and sizes here at the Colorado Convention Center and has worked with diverse teams to create successful events. Lindsey received her designation as a Certified Meeting Professional in 2009, and formerly sat on the MPIRMC Board as the Director of Marketing and remains an active and supportive member.
Morgan Benjamin, CMP Senior Event Manager
Over the last six years Morgan has gained experience in several industry segments. Before joining the Colorado Convention Center team she had the opportunity to work guest relations for large sporting events, special events, and corporate functions. Morgan has also gained concert experience working in operations and security in small to medium-sized concert venues. Since joining the event management team in August of 2008, she has serviced a variety of events that range from corporate trainings and meetings to public shows and conventions.
Brandon Sims, CMP Senior Event Manager Born in New Orleans and raised in Kansas City, Brandon always wanted to experience the hospitality industry firsthand in the dynamic tourist destination of Orlando. After a Bachelor’s Degree in Hospitality Management from Florida State University, he began his career. He was responsible for booking and managing group and convention business for Disney area resorts. Shortly before moving to Denver in 2009, he obtained the Certified Meetings Professional designation. Brandon managed a variety of high profile events around Colorado for Epicurean Culinary Group before stepping into his current role at the Colorado Convention Center in August of 2013.
Tyler Hunt, CMP Senior Event Manager Tyler, a Colorado native, moved from the western slope to the Denver/Metro area to pursue his passion for sports and study event management. A graduate of Johnson & Wales University – Denver, where he received his bachelor’s in Sports/Events/Entertainment Management. He began his career in the Events Industry with the Colorado Convention Center as an intern. Tyler has managed numerous events, in his time with the CCC, among them: The International Sportsmen’s Expo, Denver Comic Con, and Colorado Garden & Home Show.
Jamie Heldt Bellco Theatre Manager Jamie graduated from Bowling Green State University with a Bachelor of Science Degree in Tourism, Leisure, and Event Planning. She began her career in guest
relations working at The Denver Hilton Garden Inn and Walt Disney World’s Grand Floridian Resort and Spa. She managed numerous events including fundraising events, concerts, and corporate events while working with The Make-A-Wish Foundation and The United States Olympic Committee. In March of 2014, Jamie joined the Colorado Convention Center Event Management team as an Event Manager and in 2015 was promoted to Bellco Theatre Manager.
Tricia Weldon Event Manager Tricia began her career as an Intern in the Sales Department at the Colorado Convention Center. She played Women’s Basketball at Cornell College and received her Bachelor of Science undergraduate degree in August 2011 in Sports/Entertainment and Event Management from Johnson & Wales University here in Colorado. She joined the Event Management Team in October 2011.
Becky Capolungo, CMP Event Manager Industry Member: Meeting Professionals International (MPI) Becky began her career at the Colorado Convention Center in 2011 in the Sales Department and moved to Event Management in 2013. She attended Metropolitan State College of Denver where she received a BA degree in Hospitality – Events and Tourism in 2010. Prior to that she worked in several Denver Metro area restaurants and hotels and for four years at MillerCoors in Golden, CO.
Karissa Burns, CMP Event Manager Karissa, a life-long Colorado resident, moved to Denver to pursue a degree in Sports/Entertainment/Event Management from Johnson & Wales University. After completing her internship with the Colorado Convention Center in 2009, she continued employment with the Colorado Rockies Baseball Club. She then furthered her hospitality career with VISIT DENVER, The Convention & Visitors Bureau in the Convention Sales & Services Departments for nearly three years. In February 2013, she joined the Event Management Team.
Brian Clark Event Manager Born and raised in Los Angeles, California, Brian arrived in Colorado in 2006 to study at the University of Colorado at Boulder. After graduating in 2010 with a bachelor’s degree in Communications, he immediately dove into the Event Management industry with an operations internship at Sports Authority Field at Mile High. From there, he took an Event Manager position with the Colorado Convention Center in the summer of 2010. In January 2014, Brian took an Operations Manager position with Penton Exhibition Services in Boulder, Colorado. Finally, in June 2014, Brian returned to his former position as an Event Manager at the Colorado Convention Center. He currently resides in Broomfield, Colorado with his wife Lindy, and enjoys an active lifestyle, traveling, and mentoring high school student athletes.
Mona Roy Event Management Coordinator Mona’s career as an event coordinator started with the 2006 North American Indigenous Games and continued coordinating events with in the American Indian community
locally and nationally such as The National Congress of American Indians from Washington D.C. and locally with the Native Element here in Denver. She earned her undergraduate degree from the University of Colorado –Denver in Political Science emphasis in Indigenous Politics-International Relations and is currently pursuing a Masters Degree in Non-Profit Management-Global Leadership from Regis UniversityDenver, CO. Mona joined the Event Management Team in October 2011.
Event Coordinator Event Planner Client Service Event Manager Event Manager Event Assistant Choreographer Artistic Director Ticket Sales Manager Catering Manager Lighting Director Sound Operator Director Administrator Production Manager Stage Manager Set Designer Master Carpenter Scenic Painter Props Master Lighting Designer Chief LX Electrician Sound Designer Sound Technician Costume Designer Wardrobe Supervisor Dressers and Maintenance Front House/ Box Office Manager Marketing and Publicity Manager
V.
Secretariat Secretariat functions can be grouped in the following resources a. Central communication and information b. Administrative services c. Printing and documentation
d. Language services e. Registration and Information services f. Conference Evaluation VI.
The Event Agreement (you can search an event agreement)
VII. The Event Package 1 (Attachements) or Option 1/ Package 2 -The Hotel or venue (brief information about the hotel or venue) Lobby Area, Rooms, Building structure, Hall, Ballroom, Swimming pool,
Rooms
Building structure
Ballroom
Swimming pool
-Physical Arrangement (Exterior and Interior Design) Note: please insert photos
-Sound and Lights Entertainment (List of suppliers at least 2-3 suppliers) Provide the specifics and rates
-Food and Type of Service
VIII. Program of Activities IX.
Attachments -Bus Company (at 3 Suppliers with photos)
Profile of the Bus Company JTB Tours & Travel, Incorporated was established by the year 1993 as a license Travel Agency located at 2110 M. H. Del Pilar St. Malate Manila. By the year 1997, it was under new management owned by its General Manager, Mr. Samuel Motol, who has been working relentlessly with nothing in mind but customer's satisfaction.
JTB Tours & Travel, Incorporated is accredited with various airlines, hotels, resorts & restaurants. It caters to a significant number of walk-in travelers. Offers full range of services including reservations, ticketing for both International& Domestic Travel, revalidation and reconfirmation of tickets. Documentation assistance is likewise offered like passporting& visa processing including authenticating documents with the National Statistic Office & department of Foreign Affairs. It also promotes tours in Hongkong, Bangkok, Singapore, USA, Canada, Australia, Europe and Holy Land Pilgrimage.
JTB Tours & Travel, Incorporated is also in line with transportation services. We have a fleet of sixty(60) seater Hino Blue Ribbon tourist buses equipped with fully furnish amenities such as colored TV, DVD player, microphone, cooler and airconditioning unit. We also have Mini Buses each with a seating capacity of thirty seven (37) and some twenty-seven (27) seater Coaster rented with the best competitive rates. Our bus routed from Manila to any point of Luzon and accredited by The Department of Tourism (D.O.T.). In our effort to provide quality service, we have courteous and well-experienced drivers.
The management and staff will continue to work hard to maintain the best quality & fast services as their primary concern. Prices PHILIPPINE ASSOCIATION OF TOURIST TRANSPORT OPERATORS RATES (PATTO RATES) * PRICES POSTED HERE ARE STILL NEGOTIABLE
MANILA Office Address:
No. Time Bus Coaster Van 8116-C Dr. A Santos Ave. of Limit Sucat Road, Paranaque City KMS City Transfer (one 25 3 Php 7,112.00 Php 4,483.00 Php Telephone Numbers: 825-2534 way) 1,426.00 825-2982 City Tour 45 5 Php Php 7,793.00 Php Telefax: 825-2273 10,518.00 3,326.00 DinnerAddress: Tour Email
45
3
Wholeday tour Garage Address:
100
10
No. Time of Limit KMS
BULACAN Bulacan (whole day) San Miguel/Biak-naBato
RIZAL Daranak Falls Lake Island Resort Baras/Tanay/Pililia
CAVITE Tagaytay Puerto Azul Caylabne
Php 7,460.00 Php 5,370.00
[email protected]
N/A 152
Car
Php 1,204.00 Php 3,232.00
Php 3,659.00
Php 2,534.00
Php Php Php Lot 6 Blk 3-B Naga Road 7,999.00 17,012.00 13,195.00 PulangLupa, Las Pinas City
Php 6,653.00
Bus
Coaster
Van
Car
10
Php 17,012.00
Php 13,195.00
Php 7,999.00
Php 6,653.00
10
Php 19,008.00
Php 14,588.00
Php 9,330.00
Php 6,890.00
No. of Time KMS Limit
Bus
Coaster
Van
Car
Php 13,750.00
Php 9,203.00
Php 8,292.00
187
10
Php 17,930.00
152
10
Php 17,930.00
Php 13,750.00
Php 9,203.00
Php 8,292.00
10
Php 17,903.00
Php 13,844.00
Php 10,549.00
Php 9,124.00
Bus
Coaster
Van
Car
Php 14,462.00
Php 9,535.00
Php 7,951.00
Php 9,330.00
Php 6,890.00
Php 11,072.00
Php 8,300.00
174
No. of Time KMS Limit 193
10
Php 18,643.00
185
10
Php 19,008.00
Php 14,588.00
10
Php 20,053.00
Php 15,428.00
194
-Sceneries from airport to venue (Mall of Asia) Note: put a brief description about the landmarks 3-5 sentences
ROXAS BOULEVARD
