Proposal for RFID 13-56

Proposal for Library Management Solution for (client)

Technical Proposal

For

Library Management Software

For

(Client) Page 1 of 29

Proposal for Library Management Solution for (client)

HCL PROFILE HCL Infosystems Limited is one of the pioneers in the Indian IT market, with its origins in 1976. For over quarter of a century, HCL has developed and imple implemen mented ted soluti solutions ons for multip multiple le market market segmen segments, ts, across across a range range of  techno technolog logies ies in India. India. HCL has been been in the forefr forefront ont in introd introduci ucing ng new technologies and solutions, now HCL is amongst the top 20 business houses in India with 14000+ employees spread across 38 countries and revenue of  around 14 billion US dollars.

HCL Infosystems Ltd. is the Internet Infrastructure initiative of the HCL group, Indi India’s a’s prem premie ierr info inform rmati ation on tech techno nolo logy gy grou group. p. Thro Throug ugh h the the pion pionee eeri ring ng presence of the HCL group companies the vast experience of the markets, HCL HCL Info Infosy syst stem ems s has has prop propel elle led d itse itself lf to the the path path of “Tota “Totall Tech Techno nolo logy gy Integration”.

HCL Infosystems has established state-of-the-art ATM / Frame-Relay IP based network infrastructure across 43 cities in the country and offers an entire range of managed services. Its portfolio of services includes Virtual Private

Page 2 of 29

Proposal for Library Management Solution for (client)

Networks (VPNs), Broadband Internet access; Hosting Co-location Services; Desi Design gnin ing g

and and

depl deploy oyin ing g

Disa Disast ster er

Reco Recove very ry

solu soluti tion ons s

and and

Busi Busine ness ss

Continuity Continuity solutions; solutions; Applicatio Application n services; services; Managed Managed Security Security services services and NOC services.

All All thes these e serv servic ices es are are deli delive vere red d with with a turn turnke key y appr approa oach ch that that incl includ udes es deliveri delivering ng Infosystems Infosystems’s ’s core services, services, third third party hardware and network network provisioning, maintenance activities and project management.

HCL HCL Info Infosy syst stem ems s come comes s with with the the prom promis ise e of deli delive veri ring ng the the comm commit itte ted d ‘Quali ‘Quality ty of Servic Service’ e’ backed backed by sig signif nifica icant nt invest investmen ments ts in infras infrastr truct ucture ure,, network management solutions and its round the clock centralized Customer Support Call Center. This holds even more when we consider the leverage Infosy Infosyste stems ms draws draws from from its parent parent company company’s ’s unpara unparalle lleled led exper experien ience ce in networking.

LIBRARY MANAGEMENT SOLUTION HCL Infosystems Limited is providing one of the leading library management software (LMS) in the global market. Our LMS is designed on all international standards like MARC-21, UNICODE, SIP/SIP2, ISO 2709. LMS is completely user-friendly menu driven interface, online help, complete and elaborative help help docu docume ment ntati ation on.. HCL HCL is also also can can prov provid ide e solu soluti tion ons s like like RFID RFID base based d security and circulation, as well as solutions for Digital Library Management solution. WE BELIEVE IN PROVIDING 100% SOLUTION FOR A LIBRARY.

Page 3 of 29

Proposal for Library Management Solution for (client)

HCL’s Customer Support We have the highest regard for our esteem customers, and to meet this, we have geared up ourselves with following services across the country:

•

We organize customer’s meets all over the country to have the first hand interaction, which enable us to interact with our customers and revi review ew thei theirr feed feedbac back k one one to one. one. We also also stri strive ve to impr improv ove e our our services standards for more customer satisfaction.

•

We have the key-client concept, where in we constantly monitor the upkeep upkeep of our produc products, ts, being being used used for achiev achieving ing highes highestt level level of  servic service e standar standards. ds. The parame parameter ters s govern governed ed by this this (viz. (viz. Up-tim Up-time, e, Preventive Maintenance Schedule etc.) are appraised by specialized team at the regional office and Head office. Further, these clients are

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Proposal for Library Management Solution for (client)

provided with an Up Time Certificate authenticated by the respective user department and these are sent by the President & CEO himself.

We have across the country –

Number of Machines

50,000

Number

photocopier) 10,000 (Telecom products alone) 1,000

of

Software

(Alll (A

prod produc uctts

inc includi luding ng

Solutions Number of Professionals Number of Trained

14,000 5,000

Engineers Number of Offices Number of Service Centres Customer Satisfaction ISO Certification

170 cities 360 9 out of 10 * ISO 9001:2000 & ISO 14001:2004

* Survey done by  With trained engineers around 360 locations around India, we are able to prov provid ide e bett better er cust custom omer er su supp ppor ortt and and reac reach h well well above above the the indu indust stri rial al customer

satisfaction

level

standards.

HCL is itself synonymous with customer satisfaction, we are proud to offer the best solutions and services anywhere in India.

 The best in the “ Corporate Users expectation and Satisfaction Survey 

2003” - Voice & Data Magazine.

HCL has been ranked No.5 among India’s Top 5 groups impacting the dynamics of the IT Industry - DataQuest “The Most Responsive Company, 2005”– IT Hardware Category by the Economic Times - Avaya Global Connect

Page 5 of 29

Proposal for Library Management Solution for (client)

HCL’s Presence in India Page 6 of 29

Proposal for Library Management Solution for (client)

RFID Solution for (Client) Overview

Radio Frequency Identification (RFID) is the technology that is slated to replace barcodes in library applications. It is a form of identification that is contact-less and does not require line of sight. The technology, though new to libraries, has been in use in other sectors for more more than 20 years. The RFID tags are placed in books and and generally covered with a property sticker. Antennas of different sizes, based on application, are used to read the tags and manage the various library functions.

 The RFID Solution is a revolutionary application of automatic identification and data capture (AIDC) technology. In a library environment, RFID technology resembles a traditional barcode system in that it provides a means of assigning an ID to an item and reading that ID to perform circulation transactions or to take inventory. But while RFID technology resembles a traditional barcode system in application, the HCL RFID Solution is far superior in performance—plus it offers built-in security.

How the HCL RFID Solution Works

HCL has partnered with TAGSYS/Texas Instruments, leading manufacturers of RFID hard hardwa ware re,, to brin bring g you you the the late latest st in RFID RFID tech techno nolo logy gy.. A standard RFID system consists of four main parts:

•

RFID Tags - Flexible, paper-thin smart labels that are

applied directly to library items. Each RFID tag contains a tiny chip, which is both readable and writable and can store information information to identify identify items items in your collection. In library applications, it also stores a security bit and if  needed, information to support sorting systems. •

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Passive (this is what mostly used now)

Proposal for Library Management Solution for (client)



 Tags are inactive until the reader’s interrogation signal “wakes” them up

 •

Cheap, but short range only

Semi-passive 

On-board battery, but cannot initiate communication



Can serve as sensors, collect information from environment: for example, “smart dust” for military applications applications

 •

More expensive, longer range

Active 

On-board battery, can initiate communication



•

Readers A

–

hand handhe held ld

or

EAS

Gates

programmed to capture radio waves signals omitted by the RFID Tags. The devices devices are responsi responsible ble for the security security and circulati circulation on of resourc resources es as programmed in the server, it will alarm if the resource is taken out without proper process. •

Database: all the infor informat mation ion relate related d to RFID RFID tags tags and corres correspon pondin ding g informat information ion about about the resource resource/boo /books/me ks/member mber is stored stored in the database database which is stored in a centralized location a PC or a Server. The software instal ins talled led in the server server verifi verifies es the tag readin reading g captu captured red by the Reader Reader (Transceiver).

 The HCL RFID Solution can be implemented with any library any library automation system that uses uses the the Stan Standa dard rd Inte Interf rfac ace e Prot Protoc ocol ol (SIP (SIP/S /SIP IP2) 2) for for circ circul ulat atio ion n tran transa sact ctio ions ns..   Toget Together her,, HCL and TAGSY TAGSYS/T S/TII have have insta installe lled d over over 2.5 millio million n tags tags in lib libra rarie ries s worldwide. Page 8 of 29

Proposal for Library Management Solution for (client)

Advantages of an RFID System over a Traditional Barcode System

  The HCL RFID Solution provides numerous numerous advantag advantages es over traditio traditional nal barcode barcode systems. Here are just a few of the benefits:

Features Read more than one item at a time

RFID



Barcode

× × × × × ×

Read while item is moving



Programmable



Line of site read not required



Life guarantee (100,000 reads)



Sturdy in harsh environments Might want to consider use of the t he term “environmentally hardened”, this term is becoming more common place in USA electronics markets. (I am not certain of global acceptance of this term) Able to resist water damage



Built‐in security



Inventory tool without handling items



Able to locate specific items on shelves



× × × ×

Use with borrower self checks units





Use with automated sorting and handling systems



×

Particulars Physical Size

Page 9 of 29

RFID Tags range in size from a postage stamp to a book.  The aspect ratio of a Tag's length vs width is very flexible and not a significant factor for the Reader.



Barcode Bar codes are larger than the smallest tag and very sensitive to the aspect ratio for presentation to a scanner. The ratio of a bar code's length vs width is critical to its operation.

Proposal for Library Management Solution for (client)

Lifespan

Hars Harsh h Env Envir iron onme ment nts s

Tags have no moving parts and are embedded in protective material for an indestructible indestructible case and multi-year lifespan. Tags Tags may be plac placed ed in extreme environments and perform to specification. specification.  They are very robust to handling, sensitive to environment, and generally degrade once used, stored or handled in a non-office environment.

Product Codes

Digital data is stored on the Tag and provides for a significant capability to encode: 1) Tag originator 2) User data as needed by the segment or application 3) Serial number as needed by the segment/application Major vertical markets like Retail have standards which are excellent at coding product type and manufacturer. Additional information beyond these basic parameters is not feasible because the size of the Bar Code becomes too large.

Counterfeiting

Tags are produced with a unique identity code (UIC) or serial number from the manufacturer. manufacturer. This is embedded digitally on the microchip and may not be changed, therefore, making them extremely resistant to counterfeiting.

Page 10 of 29

Bar Codes have unlimited shelf life but are subject to degradation with handling.

Bar Codes may easily be duplicated and attached to products and are, therefore, easily counterfeited.

Proposal for Library Management Solution for (client)

Dynamic Updates

 Traceable

Scanning

Page 11 of 29

 Tags may be written to and offer on board memory to retain information. This feature may be used to store a product calibration history, preventive maintenance, etc. Updates may be made within the blink of an eye and automatically without human intervention. Once a Bar Code is printed it remains frozen. The Code and  The combination of UIC (unique identification code), user data, serial number and on-board memory makes it possible to track, recall, or document the life span of a single item. For example, with livestock this means that the birthplace of the animal, its vaccine history, feed lots, slaughter house, processor, etc may all be tracked. This kind of  information supports a complete pedigree for an item attached to the Tag.

Once a Bar Code is printed it remains frozen. The Code and the process of  attaching the BC is not supportive of real time updates. It is a labor intensive process to update any information on a BC once printed.

RFID - Offers a range from inches to hundreds of feet and does not require line of  sight. This means that individual Tags placed within a carton, packed in a box and stored on a pallet may be read. You do not have to open each box and present the individual item. BC - Offers a range over inches and requires line of 

 The Bar Code must be presented to the scanner in an orientation and distance that is very limited. Individual reading requires that each box on a pallet be opened and the item pulled for presentation to the scanner.

BC is limited to an entire class of products and unable to drill down to a unique item. It is not feasible to recall, track or document a single item.

Proposal for Library Management Solution for (client)

sight to read the code.

Simultaneous Scanning

Cost

Reusable

Limited to one bar code at RFID - Standards have a time. Unable to support algorithms to support simultaneous reading of  simultaneous reads.  Tags at one time. High volume Tags are  This is a clear currently 25 cents each advantage for BC unless with the potential to you expand cost to be continue to drop per the fully loaded. experience curve. High volume bar codes are less then a penny. In this scenario the labor savings from items like physical counts, etc. give RFID greater feasibility. Yes No

RFID System Components and Applicatio Applications ns

RFID Tags An RFID tag is the most important link in any RFID system. It has the ability to store information relating to the specific item to which they are attached, rewrite again without any requirement for contact or line of sight. Data within a tag may provide identification for an item, proof of ownership, original storage location, loan status and history.

RFID Tag consists of an integrated circuit and an antenna combined to form a transponder. RFID tags collect the energy to operate from a Radio Frequency (RF) field field emitte emitted d by a reader reader device; device; theref therefore ore they do not not need need a batter battery. y. When When energized by a radio signal from a fixed position reader or handheld scanner, the

Page 12 of 29

Proposal for Library Management Solution for (client)

tag returns the stored information in order that the item to which it is attached can be easily located.

 The chip also has a "multi-read" function, which means that several tags can be read at once. RFID tags have been specifically designed to be affixed into library media, including books, CDs, DVDs and tapes.

It is thin, flexible and thus can be laminated between paper and plastic. With special method to attach to books, patron is totally unaware that the tag is there.

KEY BENEFITS: 1. 2. 3. 4. 5. 6. 7.

No line line of of sigh sightt need needed ed Allows Allows to check-out check-out and check-in check-in several several items simult simultaneou aneously sly Informat Information ion direct directly ly attache attached d to produ product ct Performing both identification identification and antitheft antitheft in one single single operation operation Different Different shape shape and and sizes sizes available available Able Abl e to tag tag almo almost st anyt anythin hing g Accelera Accelerate te scanni scanning ng and and identi identifying fying

Patron Self Check-in/Check-out: Phase Action: 1. Let patron patron do the the check-out check-out and and check-in check-in proces process s of books. books.

Phase Target: 1. 2. 3. 4. 5. 6. 7. 8.

Benefi Benefitt to Librar Librarian ian:: Speeds Speeds up book check-in check-in / check-o check-out ut Frees staff staff to better better servic service e patrons patrons Better Better space space planni planning ng Bene Benefi fitt to Pat Patro rons ns:: Easy to to use: books books can can be read read in any any orienta orientation tion Reduce Reduces s queuin queuing g time time Provid Provides es patro patron n priv privacy acy

Equipment & parts needed: 1. Self Check Check Station - Perform patron self self check-out and check-in check-in process process and turn off or turn off the EAS status. 2. Book-Drop - Indoor Indoor or Outdoor. Outdoor. After patron drop drop in the book into this this station, station, book’s id is checked and turned on the EAS simultaneously. 3. Remote Remote Book-drop Book-drop - Long distance distance away from from library, library, Acquire Acquire better protection of the Book-drop. 4. Sorting Sorting station station - Sorting Sorting the return return books books automo automotive tive or manual. manual. Page 13 of 29

Proposal for Library Management Solution for (client)

Smart and Quick Inventory: Phase Action: 1. Search and and Inventory Inventory by reading reading the RFID using using portable portable reader and portable portable computer.

Phase Target: 1. Quic Quick k inve invent ntor ory y 2. Look Look up the the misp misplac lace e materi material al 3. Searc Search h for cert certain ain materi material al

Equipment & parts needed: 1. Port Portab able le RFID RFID read reader er 2. Portable Portable Computer Computer - Noteboo Notebook k PC or PDA PDA 3. Invent Inventor ory y & Searc Searchin hing g softwar software e

Circulation Counter Counter Station is a staff assisted station on services such as loan, return, tagging, sorting and etc. It is loaded with arming/disarming module, tagging module and sort sortin ing g

modul odule. e.

Armi Arming ng/D /Dis isar armi ming ng

modu module le

allo allows ws

EAS EA S

(Ele (Elect ctro roni nic c

Arti Articl cle e

Survei Surveilla llance nce)) bit inside inside the tag of the library library material material to be set/re set/reset set so as to trigger/not trigger the alarm of the EAS gate. Checking of EAS status of library material is easy. The staff puts the item on the reader and click on the view to display the information stored inside the tag and status of EAS. There are also feat featur ure e of Au Auto to Armi Arming ng and and Au Auto to Disa Disarm rm.. Au Auto to Arm/ Arm/Di Disa sarm rm will will auto automa mati tic c arm/disarm arm/disarm library material that is within the Reader range.  Together with circulation module from Library Automation Software, this station is used for the following services: 1. 2. 3. 4. 5. 6. 7.

Editing Editing and and updatin updating g of patro patron’s n’s recor record d Add and deleti deleting ng of patron’s patron’s record record Generate Generate loan loan history history for for a partic particular ular patro patrons ns Managing Managing of of fines fines incur incurred red by the patron patron Arm/Disa Arm/Disarm rm of EAS EAS bit inside inside the libra library ry material material Progra Program m of new libra library ry mater material ial Sort item item in accordanc accordance e to their branch branch and categor category y number

Page 14 of 29

Proposal for Library Management Solution for (client)

 The features of this station depend on the module loaded by the Library Automation Software.

KEY BENEFITS: 1. Provide Provide Value Added Added Customer Customer Service Service instead instead of manual manual daily daily routine routine 2. Perform media media check-in/-out check-in/-out for those patrons patrons who who choose not to use the self  service system 3. Help patro patron n that need need assist assistance ance from from the the staff  staff 

Patron Self Check-out Station  The Patron Self Check-out station is basically a computer with a touch screen and a built-in RFID reader, plus special software for personal identification, book and other media handling and circulation. After identifying the patron with a library ID card, a barcode card, or his personal ID number (PIN), the patron is asked to choose the next action (check-out of one or several books). After choosing check-out , the patron puts the book(s) in front of the screen on the RFID reader and the display will show the book title and its ID number (other optional information can be shown if  desired) which have been checked out.  The patron then confirms that he has finished the check-out process and a receipt is printed, showing which books have been borrowed and the return date. The RFID tag in the book is set on quiet as a result no alarm will go off at the EAS gates.

It is also possible to use the station for Check-In (return) of  books. In this case the patron identifies herself, chooses return and then puts one book or a stack of books onto the reader. She will receive a receipt. If the books were to be taken through the gate now, an alarm would sound.

One important point for library productivity is that the whole process is significantly less time consuming than with barcode and magnetic strip system; therefore long lines are avoided and fewer stations are needed for the same process.

KEY BENEFITS:  To Librarian: Librarian: Page 15 of 29

Proposal for Library Management Solution for (client)

1. 2. 3. 4.

Speeds Speeds up book check-in check-in / check-o check-out ut Frees staff staff to better better servic service e patrons patrons Better Better space space planni planning ng Increa Increases ses mem member bershi ship p rate rate

 To Patrons: 1. Easy to to use: books books can can be read read in any any orienta orientation tion 2. Reduce Reduces s queuin queuing g time time 3. Provid Provides es patro patron n priv privacy acy 4. Encourag Encourages es patro patrons ns to come come back back

Book Drop Box   The Book Drops can be located anywhere, within or outside the library. Possible remote locations outside the library include MRT/train stations, shopping centers, schools, schools, etc. This offers unprecede unprecedented nted flexibili flexibility ty and convenien convenience ce of returning returning library items at anytime of the day, even when the library is closed.

Patron Patron inserts inserts the library library item into the slot. slot. The reader captures captures the electronic electronic sign signat atur ure e

and and

send sends s

to back backen end d

syst system em for for

loan loan canc cancel ella lati tion on..

Patr Patron on is

ackn acknow owle ledg dged ed by beep beepin ing g soun sound d and and flas flashl hlig ight ht.. Patr Patron on’s ’s reco record rd is upda update ted d immediately. This is possible due to the seamless link between RFID Management System and the host computer system. As such, users who have reached their loan quota can start borrowing items once they have returned them through the Book Drop.

KEY BENEFITS: 1. The abilit ability y to return return books books durin during g off hours hours.. 2. Loans for for the returned items items will will be instantaneous instantaneously ly cancelled cancelled so that that patron patron may immediately borrow again. 3. Librarians are able to allocate allocate more time to customer service, as as they are free from the labor-intensive labor-intensive loan cancellation activity associated with barcode system. 4. Display Display the return return status status and print printing ing receip receipt. t. 5. The design design of the Book Drops is such that that items cannot be retrieved back once deposited.

OPTIONS: 1. Accept Accept speci special al design design 2. Able to to Integrat Integrate e with Auto-sor Auto-sorting ting syste system m

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Proposal for Library Management Solution for (client)

Shelf Management Shelf Management Solution makes locating and identifying items on the shelves an easy task for librarians. It comprises basically of a portable scanner and a base station.

 The solution is designed to cover three main requirements: 1. Search Search for for individ individual ual books books requested requested 2. Inventory Inventory check check of the the whole whole library library stock stock 3. Search Search for for books books which which are miss-helv miss-helved ed All All thes these e func functi tion ons s are are perf perfor orme med d by sweep sweepin ing g the the portable scanner across the spines of the books on the shelves to gather their identities. In an inventory check situation, the identities collected are compared with the database and a discrepancy discrepancy report could be generated.

In situations when search function is required, whether for a particular item or an item category, the information is first entered into the portable scanner from the base station, and when a foreign item is found on the shelves, a built-in beeper sound to alert the librarians.

KEY BENEFITS: 1. Change Changes s inven inventor tory y proces process: s: 2. No more book handling: handling: just just pass the reader across shelved shelved books books to perform perform an instant inventory. 3. Accuracy: Accuracy: book book identificat identification ion numbers numbers are registe registered red in the ShelfShelfManagement Reader. The data is then downloaded to the central database. 4. The fastest fastest invento inventory ry you have have ever made: made: 20 books books per secon second. d. 5. Notificat Notification: ion: books books to be pulled pulled are up-loade up-loaded d to the reader reader for quick quick identification. 6. User User fri frien end dly: ly: 7. Ligh Lightt weig weight ht 8. Wand allow allows s easy readi reading ng of high high and low shelve shelves s 9. Saves Saves tim time e and and reso resourc urces: es: 10.Implementers indicate a 75% reduction in human resources required for shelf  management activities.

EAS Gates Page 17 of 29

Proposal for Library Management Solution for (client)

RFID EAS Gate is the anti-theft part of the RFID Library Management System using the same RFID tags embedded in the library items. Each lane is able to track items of 1 meter or more and would trigger the alarm system when an un-borrowed item passed through them. The alarm will sound and lights on the gate will flash as patron passes through with the library material.

  The The EA EAS S Anti-T Anti-Thef heftt Gate Gate is used to detect detect RFID tag that is equipp equipped ed with with EAS (Electronic Article Surveillance). It can detect the RFID tags within 1 meter range without interference of magnetic items, Upon detecting of Armed RFID tags, the alarm will sound on the gate. It has option to trigger a Camera to record patrons who trigger the alarm to the Surveillance Station.

 Theft detection is an integral feature of the chip within the tag. It is a stand-alone technology, which operates independently of the library database.

FEATURES: 1. 2. 3. 4.

Detect Detect EAS Armed Armed RFID RFID tags tags Multi Multi-it -item em detect detection ion Able to to integrat integrate e camera camera with with the gate gate (Option (Option)) Gale to integra integrate te with Surve Surveillan illance ce Station Station (Option) (Option)

KEY BENEFITS: 1. Single technology technology is required for for both inventory and theft management of the library. 2. Library staff are alerted alerted immediately immediately when un-borrowed un-borrowed items passes through the theft detection gates. 3. Would-be Would-be thieves thieves are deterr deterred ed by the physical physical presenc presence e of the gates. gates. 4. Number of of patrons patrons passing passing through through the gantry gantry is captured by by a counter counter on the gates Alarm volume can be easily controlled.

Library Security System Only: Phase Action: 1. Using Using RFID RFID Tag replace replace EM Secur Security ity Stripe Stripe

Phase Target: 1. Radio Radio Freq Frequen uency cy Dete Detecti ction on 2. Replace Replace the EM Anti-the Anti-theft ft system system to avoid the the high volume volume EM field field harm human body and without False Alarm.

Equipment & parts needed: Page 18 of 29

Proposal for Library Management Solution for (client)

1. Anti-thef Anti-theftt Detection Detection Gate - Detect Detect the RFID RFID Tag on Book and Check Check EAS Status, System alarm when the EAS status is ON. 2. Security Security Process Processing ing Station Station - Turn On or Off Off the EAS Setting Setting of the Chip Chip 3. RFID Ta Tags

Support Library Circulation: Phase Action: 1. Using RFID RFID tags replace the the barcode barcode in Circulation Circulation process. Reading book’s book’s access number from RFID than from barcode to borrow and return the book.

Phase Target: 1. No line line of of sigh sightt need needed ed 2. Allows Allows to check-out check-out and check-in check-in several several items simult simultaneou aneously sly 3. Performing both identification identification and antitheft antitheft in one single single operation operation

Equipment & parts needed: 1. Coun Counte terr Stat Statio ion n 2. New Integrated Integrated Library Library System functions - read from RFID RFID and set the EAS status.

RFID Process

Perhaps the most difficult and disliked function in libraries is inventory control and shelf management. management. This function function becomes extremely simple simple with RFID technology and associated software from the ILS system. Page 19 of 29

Proposal for Library Management Solution for (client)

 The components necessary necessary for inventory management consist of a Reader and a Wand with an IPAQ (hand-held (hand-held personal digital digital assistant) at the end. The Reader weighs only 607 grams (0.6 kgs) and the Wand 435 grams (0.4 kg), making the weight of the entire unit approximately approximately one kilogram. kilogram. A shelf can be inventoried inventoried in a matter of a few minutes as the the units can read up to 20 tags a second. second. The system allows for two different methods for taking inventory.   The first first metho method d for taking taking invent inventory ory is to to run the the Wand across across the shelf. shelf.

This

process captures the RFID data to the IPAQ unit, which can store data for more than 6 million books. books. This data is uploaded, uploaded, through through wired or wireless wireless connectio connections, ns, to the ILS system, where the software program performs the inventory management functions.

 The second method involves a pre-processing step where data is downloaded from the ILS system system to the Reader. This method is more effective when when there is a need need to search for specific specific books or to identify miss-shelved miss-shelved or missing missing books. The unit comes with an audible alarm to provide appropriate feedback to the user.

All in all, this technology converts the otherwise tedious task of managing inventory inventory to a convenient technique for helping libraries gain control over their collections.

Specifications Specificat ions for RFID-based Library Management System  The RFID Tags provided have following specifications:

•

 The RFID chip have the following characteristics: characteristics:

•

Frequency Support: 13.56 MHz

•

Standard: ISO 15693 compliant

•

 Type: iCode2 compliant

•

Memory Capacity: 1024 bits

•

Data re-write: 100,000 times for each address

Page 20 of 29

Proposal for Library Management Solution for (client)

•

Data retention: >10 years for each write

•

Anti-collision for Multi read

•

Anti-theft security bit

•

Read/Write capability with data locking option

•

Size of square tag (for books): 50mm x 50mm

•

Size of rectangle tag (for Tapes): 150mm x 15mm

•

Size of square square tag (for (for CD/DVD): Diameter 40mm 40mm

The membership cards have the following characteristics:

•

Operating Frequency: 13.56 MHz

•

Standard: ISO 15693-Vicinity Cards

•

Memory (User Programmable): 2K bits

•

Organized into 64x32 bit blocks

•

 Typical Programming Programming cycles (at 25 C): 100,000

•

Simultaneous Identification Identification of Tags: Upto 50

•

tags per Second (Reader/Antenna (Reader/Antenna dependent)

•

Data Retention time (at 25C): > 10 Years

•

Case Material: PVC (Polyvinyl Chloride), White

•

Surface Finish: Glossy

•

Dimensions: Dimensions: 85.6 (L) x 54 (W) x 0.76

•

(Thickness) mm (ISO 7810)

•

Weight: 5 gms

•

Printability: Thermal transfer (Dye Sublimation preferred), Silk screen Tamp on (Pad on)

It consist of - RFID Reader and Antenna with multiple Read/Write facility •

Barcode Reader

•

High Speed slip printer

•

SIP2 compliant Client software for communication

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Proposal for Library Management Solution for (client)

Hardware Above system requires CPU with following minimum specs

•

Processor: Intel Pentium 4 (2.4 GHz)

•

Hard disk: 40 GB or higher

•

Memory: 256 MB DDR RAM

•

Display: 15” TFT LCD Monitor

•

Network: motherboard with built in

•

Audio/Video/Ethernet Audio/Video/Ethernet 100 Mbps

•

Drive: DVD Combo drive o

RFID Antenna and Reader

o

Barcode Reader

o

 Thermal Slip Printer

Specifications Specificat ions for RFID Reader and antenna with multiple read /write facility Firmware protocol: The firmware should be ISO 15693 compliant and should be upgradeable to comply with future ISO 18000 RFID chips

•

Antenna: Capability to multiple read

•

Operating frequency: 13.56 MHz

•

Chip compatibility: ICode2 and ISO 15693 chips

•

Accompanied with the necessary software Communication interface: serial RS232

Application software: •

Windows 2000 Professional or higher

•

Borrowing software (based on SIP2)

•

Arm/Disarm software software for EAS security bit

•

Frequency Support: 13.56 MHz

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Proposal for Library Management Solution for (client)

•

Reading distance: distance: 0 – 25 cm

•

Language: Multi-lingual support using Unicode

•

Membership card type support: Barcode, Magnetic, Smart card, RFID card multiple item loan: should be configurable from 1 to X nos.

The Multi-purpose Counter Station have the following specifications. It cons consis ists ts of RFID RFID Coun Counte terr Stat Statio ion n for for Read Read/W /Wri rite te One One item item at a time time with with specifications as below:

•

Read/Write /Antitheft programming programming should be done in one single operation.

•

 The programming station should be interfaced with the Library Management Software.

•

Programming time should be 1 second or less

•

Must be able to read ISO 15693 compliant tags

•

SIP2 client software should be provided

Hardware required

•

CPU with following minimum specs

•

Processor: Intel Pentium 4 (2.4 GHz)

•

Memory: 256 MB DDR RAM

•

Hard disk: 40GB or higher

•

Drive: DVD Combo drive

•

Display: 15” Color Monitor o

RFID Antenna and Reader

o

Barcode Reader

o

 Thermal Slip Printer

Application software

Page 23 of 29

Proposal for Library Management Solution for (client)

•

MS Windows 2000 Professional or higher

•

RFID Tagging/Programming Tagging/Programming software

•

Borrowing software (based on SIP2)

•

Returning software (based on SIP2)

•

Arm/Disarm software software for EAS security bit

•

Frequency Support: 13.56 MHz

•

Reading distance: distance: 0 – 25 cm

•

Language: Multi-lingual support using Unicode

•

Membership card type support: Barcode,

•

Magnetic, Smart card, RFID card

•

Multiple item loans: should be configurable from 1 to X nos.

The Single-lane EAS Security Gantry have the following specifications. Library EAS Security Gantry Arrangement with Provision for Camera

 The single-lane gantry should consist of Two Pedestals: Each pedestal is standalone and plug and play to the main power

Standalone: The Security Gates need not be linked to the library database, and should still operate even when the Integrated Library Management Software System is down or under maintenance. •

•

Frequency Support: 13.56 MHz o

Controllable Volume for Alarm

o

Strobe light

o

Alarm Count

o

Patron Traffic Counter

Options for: Integrating with security camera Integrating with Access Control System

Shelf Inventory Management System Page 24 of 29

Proposal for Library Management Solution for (client)

  This This consis consists ts of Handhe Handheld ld RFID RFID reader reader along along with with necess necessary ary comm communi unicat cation ion software as per specs below:

•

Operating frequency: 13.56 MHz

•

Chip Compliance: ISO 15693 SIP2 client software o

RFID Handheld Antenna

o

RFID Portable Reader

o

iPAQ Pocket PC 64 MB RAM Model 5500 or latest model along with necessary application software compatible for use with the handheld reader

Carry case for the entire Shelf Management System

 The Shelf Management System supports following functions: •

Item search (single/multiple) (single/multiple)

•

Stock verification

•

Arm/disarm items

•

Locate misplaced items

 The system provides web-based reports for the following purposes: •

Stock taking report

•

Missing items report

•

Extra items report

Page 25 of 29

Proposal for Library Management Solution for (client)

Deliverables N o 1. 2. 3. 4. 5. 6.

Page 26 of 29

Particulars

Quantity

Proposal for Library Management Solution for (client)

•

Commercial Proposal For Library Management Software For

(Client)

Page 27 of 29

Proposal for Library Management Solution for (client)

HCL here by submit its Commercial Proposal for Total Library Management Solution to (Client). Kindly find following as our Commercial proposal:

Commercial Commercial Offer for RFID Library Management Software Sr. No. 1. 2. 3. 4. 5.

Particulars

Quantity

Price (Rs.)

RFID Software Sr. No. 1.

Particulars

Quantity

Price (Rs.)

Sr. No. 1.

Particulars

Quantity

Price (Rs.)

 Terms & Conditions: •

Delivery: 6-8 weeks from the date of receipt of the PO and payment.

•

Taxes: The above prices are exclusive of all local Taxes. The same will be charged extra as applicable by HCL to Library, (Client)

•

Warranty: There is a warranty on the solution purchased for one year from the date purchased. Thereafter, the warranty will continue to get extended on an annu annual al basi basis s as long long as (Cli (Clien ent) t) cont contin inue ues s to rene renew w the the An Annu nual al Maintenance on an annual and timely basis from the second year onwards.

•

Validity of Prices: These prices are valid for 30 days.

•

Force Force Majeure: Majeure: HCL HCL sh shal alll be unde underr no liab liabil ilit ity y whats hatsoe oeve verr on the the occurrence of any Force Majeure event such as war, fire, arson, industrial action, orders of government or other duly constituted authority, any natural calamities or Act of God, etc.

Page 28 of 29

Proposal for Library Management Solution for (client)

•

HCL provides provides the solution solution to (Client) (Client) based on the above understandi understanding, ng, In case case any addition additional al scope scope of work work or legal legal licens licenses es for Digital Digital Libra Library ry or copyright act has to be taken care by (Client) only.

•

HCL and (Client) will come into a agreement to fulfil the scope and when ever there is change in scope mutually will agree and the same in the agreement as and when it arises.

•

Above pricing is for generic software. In case of any customisation in software charges will be taken as per the degree of customisation in the software

Hope the above is in order. Sincerely,

For HCL Infosystems Ltd.

Page 29 of 29