Project Systems
Short Description
SAP project systems...
Description
Project System
Table of contents 1. Organizational Units & Project Cycle 2. Project Structures 3 Planning and Budgeting 4. Materials and Services 5. Scheduling 6. Execution 7. Period End Closing 8. Information System
Organizational Units & Project Cycle
SAP Modular Structure: Overview FINANCE
9
LOGISTICS
SD
HUMAN RESOURCES
PS
Project System
CO
MM
PP
Materials Mgmt.
Product Planning
QM
Quality Mgmt.
FI
Financial Accounting
Sales & Distribution
R3
Controlling
AM
Fixed Asset Mgmt.
Client/Server ABAP/4 IM PM HR
Project System
Investment Mgt.
Plant Maint.
Human Resources
PS
IS Industry Solutions
9
9
Project Execution Procedure Execution Execution
Development Development Phase 1
Phase 2
Phase 3
Phase 4
Phase 5
Phase 6
Idea Generation To Concept Approval & Basic design
Detailed Engineering
Procurement
Construction
Commissioning & Start-up
Close out
Idea Idea initiation. initiation. Idea Idea screening. screening. Concept Concept design design Concept Concept approval. approval.
IMA11 Create AR IMA11 Plan AR Costs IMA11 Status Chg IMA11 Create Proj Def
Fund Fund approval approval
Detailed Detailed Design. Design. Engineering Engineering Pkg. Pkg. Procurement Procurement Pkg. Pkg. Construction Construction Pkg. Pkg.
Procurement. Procurement. Materials. Materials. Services. Services.
CN25 Enter Confirmation
CJ20N Create Proj Structure CJ20N Plan Ph 1-6 WBS IM52 Distribute Full Budget
ME21N Create PO’s CN25 Enter Time Confs ML81 Service Entry
Installation. Installation. Pre-commissioning. Pre-commissioning. Turn-over Turn-over to to owner. owner.
Commissing Commissing && Startup Startup plan. plan. Training. Training. Pre-startup Pre-startup
Project Project close close out out ..
CJ88 Final Settlement CJ20N Close Project CJ20N Plan Resources CJ20N Schedule Network CN25 Enter Time Conf’s CN25 Enter Time Conf’s ML81 Service Entry ML81 Service Entry CJ20N TECO WBS’s
Sequence of Events in Projects II M M
Inv. Prog
“Investment Positions”
Idea
Business Planning
Appropriation Request
Planning Master Data “Pre-Investment”
Investment Measure
Approval Budgeting
PS PS
Fiscal Year Change Detailed Engineering Settlement & Capitalisation Procurement Construction
IM / PS Overview Animation Investment Program Budget Distributed Plan
110 110 130
II M M
Investment Position
Investment Position
Investment Position
Budget Distributed Plan
Budget Distributed Plan
Budget Distributed Plan
80 80 100
20 20
Budget Approval
Appropriation Request
Plan
Project Required
Plan Ver 0
FI FI
MM MM
PM PM
100
ACTUAL VALUES
AUC
10 10
Cost Center Plan Actual
PS PS
Investment Measure “Project” Budget 80 100
CO CO
FI-AA FI-AA
Depreciation Simulation “Asset Class” Asset 1
Settlement Settlement Asset 2
PS Integration Points Animation Investment Position Budget 100 Distributed 100 Plan 100 PS PS
Investment Measure / Appropriation Request WBS 1.1
Budget Plan 100
II M M
CO CO
Comm Act Assign 20 40 65 20 45 60 Cost Center
Settlement
System Processing status
Actual / Plan
CRTD BUDG AVAC REL
FI-AA FI-AA
1100
1400
1500
1000
1700 Settlement
1200
1300
1600
Invoice
Material PR/PO
MM MM
Asset 1
AUC 40%
PM PM FI FI
60%
Service PR/PO
5Hrs. Conf
HR HR
Asset 2
Project Structure
Project Approach
Projects are planned and implemented using a phase approach. These are further summarized as Development and Execution. Cost planning, budgeting, approval, resource planning are some of the activities that are done for each phase separately. Main project is represented under the execution phase where the planning, budgeting, scheduling is carried out.
Master Data in Project Systems
Data that is stored in the database for long periods of time is referred to as master data
Accurate master data reduces: ; Creation time for controlling documents ; Amount of errors in the controlling process
Master Data in Project Systems WBS elements
Network / Activities
Responsibility- oriented
Process- oriented
Assignments WBS elements and activities
13-1
Note: ALL CCA MASTER DATA IS MAINTAINED CENTRALLY
Master Data created in Project Systems Work Breakdown Structure Individual structural element in a work breakdown structure (WBS) representing the hierarchical organization of an R/3 project. Describes either a discrete task or a partial one that can be further subdivided. WBS Elements
Master Data created in Project System Networks A network represents the flow of a project or of a task within a project. Network / Activities
During the life of a project, networks are used as a basis for planning, analyzing, controlling and monitoring schedules, dates and resources (such as people, machines, materials, documents and drawings). You can assign networks to a project. A network is a special type of work order that has the same structure as production orders, maintenance orders, and inspection orders in the R/3 System.
Master Data used in Project Systems
Cost Center
Profit Center
Cost Center The cost center master record represents the main organizational unit in Controlling. Each department units will have their own Cost center number. Each department will plan and monitor their yearly budget / expenditure on their respective cost centers. Profit Center Is an organizational unit in Accounting that reflects a management-oriented structure of the organization for the purpose of internal control. Profit Center groups are collections of Profit centers with similar characteristics.
Activity Types Activity types define the type of activity that can be provided by a cost center (work activity, machine hours, and so on). Activity Types
Overview of Objects in PS
Investment
Programs
Investment Program
II M M
; Capital ; Expense Appropriation II M M
“Investment Positions” Appropriation Requests
“Investment Measures” PS PS WBS Elements
Investment Projects WBS Elements
Requests Work
Breakdown
Structures WBS Elements
Maintenance
Orders PS PS
PM PM “Activities”
Networks
M/Ord
M/Ord
Project Characteristics Hierarchy of Parts
Accounting
Purchasing
Controlling
Cross Departmental
Complexity & Uniqueness
Resources
Costs & Revenues
Dates
Budgeting
Planning & Controlling
Contents
Master Data in Project Systems: ; Work Breakdown Structures ; Networks and Activities
Status Control
Tools ; Table controls
Project Versions
What are Work Breakdown Structures used for? Planning: Dates: Planned Costs
Basic Dates Scheduled Dates Actual Dates
Periodic Processing: Overheads Settlement Earned Value Analysis
Budget: “WBS Structure”
Original Budget Budget Updates Release Budgets Availability Control
Execution: Actual Costs
Commitments: Purchase Requisition Purchase Order
Project Definition and Work Breakdown Structure
Project Definitions Project Definitions
Work Breakdown Structures
WBS Elements
Project Definition
Numbering Project Numbering & Coding Masks
Project Definition
Settings Field Requirements Project Profile
Responsibilities Dates
Organisational Data
Project Numbering
System Business Number Logic ; You can tell a lot about a project by its number!
Approval Year 2006
Project Running Number WBS-Structure
V-0691001.00.00.00.00 Capital projects
Company Code 9100 A Ltd 9200 A1 Ltd
Project Coding Mask
PrjID V
Coding mask
Description
Lck
LkS
- 0000000.00.00.00.00 A Grp. Operative Project
I Coding mask Key
0 = number
Lock for operative WBS
Lock for standard WBS
Project Profile Control Field Key Simulation Status Profile
Organization
Controlling
Controlling Area
Planner Profile
Company Code
Budget Profile
Business Area
Settlemement Profile …
Project Profile
Planning Board / Dates WBS Scheduling Planning Board Profile Hierarchy Graphic …
Project Field requirements – Project Definition
Project Definition ; Project Definition Description ; Person Responsible ; Applicant number ; Plant ; Finish Dates
Project Definition and Work Breakdown Structure Organisation & Responsibilities
Work Breakdown Structures Operative Indicators
Structure Objects
Documentation
WBS Organization and Responsibilities Animation
WBS 1 Project Definition
WBS 1.1
WBS 1.1.1
WBS 1.2
WBS 1.2.1
WBS 1.1.2
Key Profit Center
Responsible Cost Center
Person Responsible
Company Code
WBS 1.2.2
Operative Indicators and Attributes ; ;
WBS 1
WBS 1.2
WBS 1.3
Partially Rel
WBS 1.2.1
Released
Partially Rel
WBS 1.4.1
WBS 1.2.2
Released
WBS 1.4
Released
WBS 1.4.2
Released
Key
Planning Element ; For planning costs ; Plan/actual cost comparison
Account assignment element ; For posting actual costs ; Network / Maintenance Order assignments
Released
WBS Structure Objects WBS 1 Partially Rel
WBS 1.2
WBS 1.4
Partially Rel
WBS 1.2.1 Released
Project Milestone
PS Text Documents
Partially Rel
WBS 1.4.1
WBS 1.2.2 Released
Key
WBS 1.4.2
Released
Investment Program item
Project Organization
Released
Milestones in WBS WBS 1
approval
WBS 1.2
WBS 1.2.1
WBS 1.4
WBS 1.4.1
WBS 1.2.2
WBS 1.4.2
Key
Milestone Trend Analysis
For Informational / Reporting Purposes
Project Documentation WBS 1
WBS 1.2
WBS 1.2.1
W
W
WBS 1.2.2
Key
PS Text E.g.. Word Documents
W
WBS 1.4
WBS 1.4.1
WBS 1.4.2
Long Texts
Derivation of the WBS hierarchy Automatic derivation 1 V-0691001 2
Entries
2
V-0691001.01
3
V-0691001.01.01
3
V-0691001.01.02 V-0691001.02
Goal
1 V-0691001 1 V-0691001.01 1 V-0691001.02 1 V-0691001.01.01 1 V-0691001.01.02
V-0691001
V-0691001.01
Hierarchy Key level
V-0691001.01.01
V-0691001.01.02
V-0691001.02
Project Levels
Project Levels: ; Each project must have a single Level 1 WBS ; Allows for ease of reporting at a project level ; Structure below Level 1 is determined by phase and other reporting requirements
This is an example of a typical project structure
Project Creation and Maintenance methods
INDIRECT ; Transfer from Appropriation Requests ; Transfer Simulation
PROCEDURE ; Copy a template ; Include (used most commonly)
Templates and Work Breakdown Structures
Template
V-1111111
V-1111111.02
V-1111111.03
Operative
V-0691001
V-0691001.02
V-0691001.03
Include Template Start
Include Template
Finish
Project Builder
Selected Project Project Definition & Structure
Worklist & Templates
Contents
Master Data in Project Systems: ; Work Breakdown Structures ; Networks and Activities
Status Control
Tools ; Table controls
Project Versions
Networks
A key step in project planning is determining the sequence in which the activities will be performed.
This involves determining which activities are dependent on each other and which activities require additional work or must be broken down even further.
In Project Systems, this planning of processes and sequencing of activities is done using networks.
A network consists of a network header and a series of activities either with relationships and, optionally milestones
Activities and Networks - Functions Internal Activity: Internal Work Dates, Capacities Costs Milestones: Milestone Trend Analysis
April 7
External Activity / Service: Dates Costs Commitments
Material: Costs Activity:
“Network”
Dates Costs Commitments
Dates Costs Periodic Processing: Overheads Settlement
Mar April
Network Header and Activities
Network Header Network Header
Network
Network Activities
Project Field requirements – Network Header
Network Header ; Description ; MRP Controller
Activities and Activity Elements
Four Types of Activities ; Internal Processing
Internal
External
; External Processing ; Costs, services ; General Cost Activities
Reference Dates from Activity ; Start or Finish
Activity Elements ; Work ; External ; Costs ; Service
General Costs
Service
Relationships Logical Sequence
Time Sequence FS Relationship
SS Relationship
FF Relationship
SF Relationship
Network Graphic Details Control key
Activity Activity number Days
Specification 16.02.2000 34 04.04.2000 0
Duration
Days
FS
Mechanical Layout
18.02.2000
21.02.2000
06.04.2000
07.04.2000
34 0
Days
FS
Procurement
17.05.2000 07.07.2000
FS
Description
18.05.2000 10.07.2000
34 34
08.06.2000 28.07.2000
Earliest finish
FS
Relationship
Days
Electronic Layout 21.02.2000 24.05.2000
64 30
31.03.2000 07.07.2000
Floats
Latest finish
Work Breakdown Structures & Networks compared WBS 1
WBS
WBS 1.3
WBS 1.4
WBS 1.5
; Cost Control and Reporting ; Reflects Ownership
WBS 1.3.1
WBS 1.3.2
WBS 1.5.1
WBS 1.5.2
Versus
NETWORK ; Work Control 1100
; Reflects Execution 1000
5000 1200
Network
Activity Assignment to WBS WBS 1
Date Planning
Cost Planning
Generating Settlement rules
WBS 1.3
WBS 1.3.1
WBS 1.4
WBS 1.3.2
WBS 1.5
WBS 1.5.1
WBS 1.5.2
1100 1000
5000 1200
Network
Different ways of creating Networks
DIRECT METHODS ; “Create” network directly ; Create via Project Builder
INDIRECT ; Project Planning Board and Simulation ; “Create WBS with Activities”.
PROCEDURE ; Create manually or copy a template
Creating a Network Header Animation
Drop here Click here
Result
Creating Activities
Result Drop here Click here
Contents
Master Data in Project Systems: ; Work Breakdown Structures ; Networks and Activities
Status Control
Tools ; Table controls
Project Versions
System Status and User Status control
CRTD
PREL
CRTD
CRTD
CRTD
CRTD
CRTD
PREL
CRTD
What is Status control used for?
CRTD
; To allow or forbid certain business transactions.
How? ; Status are activated manually or automatically by the system.
REL
REL
REL
REL
Which elements? ; Project definition and WBS elements are affected.
Why system and user status? ; User status adds detail to the system Status.
System Status’s SYSTEM STATUS The following status are set by the system/user as the project goes through Its different stages:
CRTD Created (Automatic)
REL Released (Manual)
LKD Locked (Manual)
UNLK Unlock (Manual)
BUDG Project Budgeted (Automatic)
AVAC Availability Control Activated (Automatic)
…
User Status is Optional (based on Client reqt.) USER STATUS The following status are set by the user as the project goes through its different stages:
10 Initial ; The appropriation request has this status when it is created (Automatic). 20 A Grp Approval (Automatic on approval)
Note : User status configuration and usage is totally based on client requirement and is optional
System Status (1) Created (CRTD) CREATED
; Use 9
Initial system status for new WBS elements
9
Allows project structuring, date and cost planning.
9
Allows Budgeting
; Prerequisites 9
The superior WBS element MUST have status Created
Released (REL) ; Use
RELEASED
9
Allows costs and revenues to be posted to the project
9
Passed onto lower level WBS elements
; Prerequisites 9
….. Cont
Created must have been set
System Status (2) Technically Complete (TECO) ; Use
TECHNICALLY COMPLETE
9
For projects completed from a technical point of view.
9
Allows costs and revenues to be posted to the project.
; Prerequisites 9
Created or Released must have been set.
Closed (CLSD) ; Use
CLOSED
9
Prevents actual postings.
9
Prevents network creation.
; Prerequisites 9
Released or Technically complete must have been set.
Deletion Flag (DLFL) ; Use
FLAGGED FOR DELETION
9
Objects are deleted logically, but not physically.
; Prerequisites 9
Allowed if all costs have been settled completely.
9
Allowed if there are no reservations or commitments.
Contents
Master Data in Project Systems: ; Work Breakdown Structures ; Networks and Activities
Status Control
Tools ; Table controls
Project Versions
User Specific Table Control Settings
1
2 3
Click Here
1
Column Width
2
Move around
3
User Settings
Contents
Master Data in Project Systems: ; Work Breakdown Structures ; Networks and Activities
Status Control
Tools ; Table controls
Project Versions
Versions in Project Systems Project Version
Versions
“Project Snapshot” Can’t be changed!!! CO Plan Version
Simulation Version
Can be changed!!!
Simulation January
February
March
ve i t ra e Op
Project V-0691001 Version 001
Project V-0691001 Version 002
April
What are simulation versions used for?
Update Operative Project
Comparisons
SIM 001
Create
SIM 002
SIM 003
Planning & Budgeting
Business Scenario
Cost planning is carried out during the planning phases and is reviewed through reports during subsequent review.
Planning versus Budgeting Planning
Budgeting
Cost-oriented (cost elements, plan versions, period values) ,
Funds-oriented (original, supplements, returns, annual values)
Easily changed; line items created if desired
Binding values; line items for each change
No availability check
Availability check: Warning at 95% Error message at 105%
Î"FUNDS REQUESTED"
Î"APPROVED FUNDS"
Aspects of Planning Project Structures:
Costs:
Dates:
Resources:
Contents
WBS Cost Element Planning.
Planned Costs in Networks.
Budgeting.
Commitment Management & Availability Control.
Cost Planning in Projects
WBS 1
WBS 1.1
WBS 1.2
WBS 1.3
Cost Element Planning Activity Activity // Network Network Costing Costing
WBS Cost Element Planning
Contents
WBS Cost Element Planning.
Planned Costs in Networks.
Budgeting.
Commitment Management & Availability Control.
Network Activities Internal Processing: Work / Services performed inhouse
External Processing: Purchasing of work / services
Costs Activity:
Services:
Planning of additional primary costs
Purchasing of services with service specifications
Internal Processing Work: 500hrs
Output provided to complete activities
1200
Work Center
Organizational unit Where an activity is carried out or work output is provided.
Scheduling Data
Responsible Persons
Cost Center
Cost Center Data
External Processing Work Performed by a third party (Vendor) 1300
PR Commitments Description Material Group Purchasing Group
Invoice Verfication
Purchase Requisition Bid Invitation
Actual Costs Good Receipt / Service Receipt
Quotation Entry
Quantity & Unit Price per Unit
Vendor Purchase Order
1000
Entry of Services performed PO Processing
Vendor Selection
PO Committments
Contents
WBS Cost Element Planning.
Planned Costs in Networks.
Budgeting.
Commitment Management & Availability Control.
Cost Planning and Budgeting
Budget applied for
Approved budget 2001 2000
Cost Planning Annual plan value
Bottom-up extrapolation
Cost Budgeting
Total 1 EE-1399 2 EE-13991399-1 3 EE-13991399-1-1 3 EE-13991399-1-2 2 EE-13991399-2 . . .
O R I G I N A L
P L N D T O T A L
D I S T R B T
... ... ... ...
Budget
Top-down distribution
Budgeting Overview
Budget Values
Availability Control:
Budget Updates
; Against Current
Budget ; Against Budget Releases
Budget Carryforward
2001
2002
Release Budget
Budget Values Years 2002 2001 Overall
Structure
1 Concept 2 Feasability 3 Plan 4 Design . . . . .
Updates O R I G B U D G E T
R E T U R N S
S U P P L E M E N T S
T R A N S F E R S
NOTE: Current Budget = OB + Suppl – Ret +/- Transfers
Budget Updates Budget return
Budget supplement To project
In
From project
ct e oj r p
In
ct e oj r p
Budget transfer From project +- 100
-100 -100
+100 ct e j o r In p
Budget Management WBS: V-06910001 Original Budget
Current Budget
Overall
5,000
7,000
2002 2003
2,000 3,000
3,000 4,000
Budget Line Items Order
400010 Trade Fair
Document Year
Activity
Amount
030000001 2002
Original
2,000
030000200 2002
Supplement
3,000
030000306 2002
Return
(2,000)
Total
2002
3,000
NOTE: CB = OB + Suppl – Ret +/- Transfers
Budget Update Simulation Investment Program II M M
O.B C.B
Investment Position 1 O.B 100
O.B C.B
50
WBS 1.2 O.B 120 C.B 170
80
WBS 1.1.2 O.B
30
WBS 1.2.1 O.B C.B
ORIGINAL BUDGET ; Set IM Original Budget ; Distribute Original Budget ; Allocate Original Budget BUDGET SUPPLEMENT ; Supplement IM EUR 50 ; Distribute Supplement to PS ; Allocate Budget Supplement BUDGET TRANSFER ; Transfer EUR 30 from WBS 1.2.2 to WBS 1.2.1
200 250
WBS 1.1
O.B
Assignment
WBS 1
PS PS
WBS 1.1.1
Auto Link level 1 Capital Project to lowest IM position
Investment Position 2 O.B 200 C.B 250
Project Definition
O.B
300 350
20 20 50
WBS 1.2.2 O.B 100 150 C.B 150 120
Budget Updates Report C.B O.B Supp Trn Ret 250 WBS 1 200 170 WBS 1.2 120 50 WBS 1.2.1 20 120 WBS 1.2.2 150 100
200 120 20 100
50 50 50
30 -30
Releasing the Budget Budget 10m
Budget 10m
EUR
EUR
EUR
Add 1 m
Add 5 m
EUR EUR
EUR EUR
EUR
Release EUR 2 m
Release EUR 3 m
Release EUR 8.0 m
Contents
WBS Cost Element Planning.
Planned Costs in Networks.
Budgeting.
Commitment Management & Availability Control.
Commitment Management (1) PS PS
2000
PS PS
3000
2000
1000
6000 4000
3000
1000
6000
5000
4000
5000
Materials Materials Materials
Services Materials Materials
Materials
Services Purchase Req
Purchase Order
MM MM
WBS WBS Element Element V-0691001.01 V-0691001.01 C/Elem 4000000
Committed 6000
Actual 5000
Assigned 11000
Commitment Management (2) MM MM
CO CO
Purchase Requisition
WBS WBS Element Element V-0691001.01 V-0691001.01 C/Elem Purchase Order
Committed
4000000
6000
Actual 5000
Assigned 11000
WBS WBS Element Element V-0691001.01 V-0691001.01 C/Elem Goods Receipt
4000000
Committed 0
Actual 11000
Assigned 11000
Availability Control No more Funds available!!
WBS 1.1.1
Business Events
Budget Comm Actual Total 2002 2003
50 30 20
10 5 5
40 25 15
Invoice
Availability check
Purchase order Purchase Requisition
Availability Control Simulation Budget
200 000
Budget 120 000 Actual
Budget
80 000
80 000
Assigned 100 75 000 Assigned
Commitments
Activities
25 000
75 000
At 105% budget completion, A warning message is Posted by the system and mail Sent to the responsible person.
At 95% budget completion, A warning message is Posted by the system.
Actual costs 80,000
Commitments (purchase order, purchase requisition, funds reservation)
Networks / Orders
Items within budget are Successfully posted.
75,000
25,000
CO CO
MM MM
PS PS
PM PM
Materials & Services
Business Scenario
During Project Execution, both materials and services are procured. Materials are managed in plant stock.
Project managers are interested in: ; Stock used on your project. (Stock controlling)
Integration with MM Definition 2000
3000
Material required for performing an activity or for manufacturing
1000
6000 4000
a product.
5000 Item Category
“Plant Stock”
Materials Materials Materials
“Non Stock”
Stock Item “L”
Non-Stock Item “N”
Reservation
Purchase Req.
MM MM
Procurement of Stock Items 2000
3000
1000
Definition 6000
Material components procured to stock. Reservations are
4000
5000
generated for stock items.
Material Reservation
Materials Item Materials Materials Category “L”
Material Withdrawal
GR Processing
MRP Run
Item Category “L”
PO Processing
Convert Planned PR
Planned PR
Procurement of Non Stock Items 2000
3000 Definition
1000
6000
Material procured directly by means of an activity
4000
5000 Actual Costs
Materials Item Materials Materials Category “N”
PR Commitments Invoice Verification
Goods receipt
Purchase Requisition Request for quotation
Item Category “N”
PO Monitoring PO Processing
Quotation Entry
Vendor Selection
PO Committments
Account Assignment Category
Account Assignment Category “L” Non Stock
Project Structure Work Breakdown Structure
WBS 1.1
WBS 1.1.1
WBS 1.1.1
WBS Elements
Network
Network Activity Materials
Assigning material components to activities initiates external procurement.
Material Component
Procurement Steps WBS 1.1
WBS 1.1.1
WBS 1.1.1 10
Goods issue T-20600
to Network Activity (Consumption) Goods receipt For Purchase order
Vendor
Purchase Components
Procurement Steps – Purchase Order WBS 1.1
WBS 1.1.1
WBS 1.1.1 10
Goods issue to Network
T-20600
Activity (Consumption) Goods receipt For Purchase order
Vendor
Purchase EUR
Components
Purchasing Components
Purchase order commitments
Procurement Steps – Goods Receipt WBS 1.1
WBS 1.1.1
WBS 1.1.1 10
Goods issue to Network
T-20600
Activity (Consumption) Goods receipt EUR
For Purchase order
Vendor
Purchase Components
Purchasing Components
The goods receipt reduces the commitment and posts it to actual
Procurement Steps – Goods Issue WBS 1.1
WBS 1.1.1
WBS 1.1.1 10
Goods issue T-20600
EUR
to Network Activity (Consumption) Goods receipt For Purchase order
Vendor
Purchase Components
Scheduling
Business Scenario
You have created a project structure, you are now required to see if your project can be completed on time. Schedule your project to find the answer.
Dates Check Dates
Inherit
Sets of Dates WBS
; Basic Dates.
8
; Forecast Dates
WBS / Networks
; Actual Dates
8
Extrapolate
Planning form
+
Scheduling
Scheduled Start to Finish
Planning different calendars
Shift
+
Project Dates
Project Definition ; BASIC DATES
Project Definitions
WBS Elements ; BASIC DATES ; FORECAST DATES ; Scheduled Dates ; Actual Dates
Network Header ; BASIC DATES ; Scheduled Dates ; Actual Dates
Network Header
Network Activity ; CONSTRAINTS ; Earliest scheduled dates ; Latest scheduled dates ; Actual Dates
Activity Element ; Earliest scheduled dates ; Latest scheduled dates ; Actual Dates
BOLD – Manual Planning Dates
Italics – Automatic Dates
WBS / Overall Network Scheduling
Network scheduling
Scheduling of the overall network
WBS scheduling
Bottom-Up planning Project planning board WBS
P
P P1
P2
20 10 30
Network 1
P1
80
50
P2
10
60 40
Extrapolate Dates Automatically
70
Network 2
20 30 40 50 60 70 80 Basic dates in project definition
Example of scheduling 6D 8 8
20 3 3 10 1 1
2D 2 2
2D 4 5
30 3 4
40 5 6
50 9 9
3D 7 8
10 20 30 40 50 1
2
3
4
5
6
7
8
9
10 11 12 13
Days
3D 11 11
Time Constraints
1
Start
2
Start
Before
Before
After
After
For activities, time constraints set 1. An exact start / finish 2. The earliest value limit 3. The latest value limit
(
= must)
(
= not before)
(
= not after)
Finish
Actual Dates
Actual WBS Dates Work Breakdown Structure
Apr 7
Activity Confirmation Network, Network Activity
Apr 7
Actual Dates of Activities
30
30 40
10
Time
AS = Actual start PF = Provisional finish
20
Partial confirmation 20 (shift order)
Final confirmation 10
10
20
40
10
20
Scheduled dates
10
40
10
20
30
10
20
Time
20
AS
Time
PF
Execution
Contents
CN25 Confirmations
Network Confirmation (CN25) -1
Network Confirmation (CN25)-2
Period End Closing
Period End Closing
Month End Processing.
Year End Processing.
Settlement Debit and Credit MM MM
; Material Withdrawal ; Goods Receipt
FI FI
CO CO ; Activity allocation
; Financial Journal Adjustments
; Transfers
; Recurring entries
Settlement Rules: ; Receivers ; Distribution Rules ; Settlement
FI FI
AM AM
CO CO
PS PS
Deriving Settlement Rules Settlement Strategies
2 Manually for Assets and Cost Centers
1
Proposed by default rule To assigned WBS
Periodic Settlement Processing 1 Periodic Settlement to AUC
2
Final Settlement to Fixed Assets
Final Asset Asset Under Construction
Period End Closing
Month End Processing.
Year End Processing.
Project Closing Case Flow Diagram Final Settlement from AUC to Assets
Reduce released budget
Return Original Budget To level 1 WBS
Return Budget To IM
Delete unused WBS Elements
Close project definition
Clear Project Stock
Update all WBS Elements to TECO
Perform Budget Return check
Information System
Report: Budget / Actual / Variance
Report: Budget / Actual / Commitment
Report: Actual / Commitment / Plan
Report: Actual Period Comparison
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