Project-planning-evaluation, Monitoring and Control Segmentation

Project Planning -Evaluation, Monitoring & Control Segmentation

The purpose of project monitoring and controlling is to provide an understanding of and communicate the project’s progress, thus identifying when the project’s performance deviates significantly from the plan so that appropriate corrective actions and preventive actions are taken.

Project Planning -Evaluation, Monitoring & Control Segmentation Project activity monitoring is an aspect of project management that is performed throughout the project. Controlling is the aspect wherein corrective and preventive actions are taken. It is the Project Manager who must ensure that the monitor and control process is effectively executed. Effective execution of the project monitoring and controlling process leads to successful project delivery.

Project Planning -Evaluation, Monitoring & Control Segmentation There are actually five primary process groups in project management…….. 1. Initiating 2. Planning 3. Executing 4. Monitoring 5. Controlling and Closing. There is an integrative nature, referred to as “plan-do-act-check,” that underlies these processes.

Project Planning -Evaluation, Monitoring & Control Segmentation 1. 2. 3. 4. 5.

The Planning process corresponds to the “plan” component. The Executing process corresponds to the “do” component. The Monitoring and Controlling process corresponds to the “check-act” component. The Initiating process starts the “plan-do-actcheck” cycles. The Closing process ends them.

Project Planning -Evaluation, Monitoring & Control Segmentation 

It is the integrative nature of project management which requires that the Monitoring and Controlling process interact with every aspect of the other process groups.

Project Planning -Evaluation, Monitoring & Control Segmentation 

During the project planning phase, plans are developed in the form of project baselines for schedule, cost, scope, quality and risks, all of which are components of the overall project plan. This gives the Project Manager basis for monitoring project progress and upon which to base decisions necessary for managing changes needed to help get the project back on track.

Project Progress 

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Project progress is primarily determined by comparing actual project performance to schedule and Work Breakdown Structure (WBS). When actual status exceeds predetermined thresholds, thus causing variances by deviating significantly from expected values, corrective actions are taken, as appropriate. These actions often require re-planning, which may include revising the original plan or including additional mitigation activities in the current plan. The process by which the variances are identified and analyzed is called Variance Analysis.

Project Progress Reporting, Tools & Techniques  Project

monitoring and control also provides information to support status reporting, progress measurement, forecasting and updating current cost and schedule information. During this process, it is also important to ensure that implementation of approved changes are monitored when and as they occur.

Project Progress Reporting, Tools & Techniques

As for tools and techniques used in facilitating project monitoring and control, automated project management information systems and Earned Value are among the most commonly used. Both are also used to update information. Earned Value also provides a means for forecasting future performance based upon past performance.

Project Progress Reporting, Tools & Techniques 

Status reports are used for communicating project progress and status. Variance Analysis reports are typically used to identify variances and the information often used as a basis for determining corrective actions.

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Plan to Keep Control for Success

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As can be ascertained, the project plan lays the groundwork for a successful project. It goes without saying that beyond planning, effective project monitoring and control is just what is needed to keep your project in control.

KEEP YOUR PROJECT IN CONTROL  Project

monitoring and control provides an understanding of project progress, identifies deviation from the plan and is a mechanism for making any necessary corrective actions.  Keep Your Project in Control  Understanding How Project Monitoring and Controlling Integrates with Other Processes

KEEP YOUR PROJECT IN CONTROL  Understand

the Project Monitor and Control Process  Understand the Project Execution Process  Managing Cash Flow Control in Construction Projects: Understanding the Focal Points  Do Project Budgeting and Costing for Project Management Learners

Project Layout Keeping ready the data on the important aspect of the project, such as ..........  Market size  Plant capacity  Technology  Equipment required  Civil works  Specific conditions required in the plant  Raw material sourcing and storing requirements, an entrepreneur needs to get the plant lay out 

Project Layout The plant layout helps in defining the scope of the project and provides a basis for project engineering, investment required on plant, machinery and equipment and production costs.  The purpose is to ensure smooth and cost effective flow of raw materials for the work in progress. 

Role of a Project Manager  

Directs resources for the achievement of goals LEADER also provides – Vision – Inspiration – Rises above the usual

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No one right way to manage

Management Continuum Authoritarian Autocratic

Democratic Consultative

Participate

Solves problems alone

Discusses Problems

Chairperson

Dictates decisions

Makes decision

Agrees problem Creates consensus

Managerial Roles – (after Henry Mintzberg)

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Interpersonal – Figurehead – Leader – Liaison

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Informational Roles – Monitor – Disseminator – Spokesperson

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Decisional Roles – – – –

Entrepreneur Resource Allocator Disturbance Allocator Negotiator

Qualities      

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Technical/Professional knowledge Organisational know-how Ability to grasp situation Ability to make decisions Ability to manage change Creative Mental flexibility - Learns from experience Pro-active Moral courage Resilience Social skills Self Knowledge

Variables 

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Resource Time Function “ You can have any two of quick, good or cheap, but not all three”

THANK

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