PROJECT OF SCHOOL MANAGEMENT SYSTEM

PROJECT OF SCHOOL MANAGEMENT SYSTEM

By

SAHAR

DEPATMENT OF COMPUTER SCIENCE GOVT.COLLEGE UNIVERSITY,FAISALABAD

Declaration

The project submitted herewith is a result of our own efforts in totality and in every aspect of the project works. All information that has been obtained from other sources had been fully acknowledged. We understand that any plagiarism, cheating or collusion or any sorts constitutes a breach of university rules and regulations and would be subjected to disciplinary actions.

Signature of students

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DEDICATED TO OUR PARENTS There love is more precious, Than diamond platinum. Their hands are always raised for our well-being

ACKNOWLEGEMENT

In the name of ALLAHA, the Compassionate, the merciful. The Humblest and the deepest Obligations are paid, with great honors and esteem to the Holy Prophet Hazrat Muhammad (PBUH), the cause of creation of this universe. We take this precious opportunity to express our gratitude toward “SCHOOL MANAGEMENT SYSTEM” to grant is permission for undergoing the training project. Without its willingness to permit this project would not have been succeed. First of all, we would like to thanks all those people who helped us directly or indirectly to complete our project. Our all faculties encourages us and due to their kindness and helpful nature and help we got very much confidence to complete this project. We are deeply inherited who devoted us precious time in giving them the information about the various aspect and gave support and guidance at every point of time. We are really thankful to their kind and supportive nature. Her inspiring nature has always made our work easy. Last but not the least, but we would like to express our gratitude to those people who directly or indirectly helped in our project.

PREFACE

The field of computer science education has witnessed a sea changed, since discovery of simple calculating machine by “CHARLES BABAGE”. The era is confronting on the speed and mind of the computer, i.e. the speed and intelligence have become vital. At one end they compute with each other. Not only have these computers immensely benefited to mankind in the field planning. The wheel of progress is rolling with much faster speed then it used to be decade ago, thanks to the revolution ushered in by computer butt all this have not come as easy as it appears to be rather it requires planning strategy and a lot of brain storming before a package is developed a language is born. Since the prime task of the computer is to process a raw data in to useful information, we can ignore the basic step of information collection ret rival and processing out our risk only. The important of finding the right information in the possible least time as well as known to us.

ABSTRACT We propose a system that shall enable a SCHOOL MANAGEMENT SYASTEM interfaced with a computer to be managed remotely using personal computers. A client running on the user's computer would connect to a central server, over an Internet connection. The user could then use a HTTP protocol from a personal computer to connect to the central server, and issue requests for borrowing books. In this report we describe a system - the web enabled software that helps in the management of IET. We explain the methodology that this system has adopted to tackle the issue. We also explain the requirement considerations that we have focused on while designing the system. In the end, we conclude with possible enhancements in the project that might take us to a whole new world of remotely operated School Management System.

CONTENTS

1. Project Scope of School Management System 1.1. Project scope 1.2. Project Scope Statement 1.2.1. Project justification 1.2.2. Project Product 1.2.3. Project Deliverables 1.2.4. Project Objectives 1.3. Features of School Management System 2. Functional And Non-Functional Requirements 2.1. Importance of School Organization 2.1.1. Role of School Plant 2.1.2. Role of Curricular and Co-Curricular Activities 2.1.3. Role of Human Resources 2.1.4. Role of Financial Resources 2.2. Functional Requirements 2.2.1. Log In 2.2.2. Student Information Management 2.2.3. Student Performance Management 2.2.4. Student Extracurricular Activity Management 2.2.5. Staff Information Management 2.2.6. Class room Management 2.2.7. Graduate Information Management 2.2.8. Report Generation 2.3. Non-Functional Requirements 2.3.1. Security 2.3.2. Reliability 2.3.3. Portability 2.3.4. Performance 2.4. Tools

3. Use Case Diagrams 3.1. Actors 3.2. Use Case Diagrams 3.3. Usage Scenario/ Tables

INTRODUCTION

Schools are social organizations in which the members are tied together in interpersonal relations in a complicated way. Only if those relationships are understood , the school organization can function and be managed effectively Metaphors can serve as a powerful strategy to describe those complicated realities related to school management, illuminating aspects of school management phenomena not previously noticed, and adding depth of meaning to understanding it. School Management System is a large database system which can be used for managing your school's day to day business. School Management System allows users to store almost all of their school's information electronically, including information on students, employees, properties, teaching materials etc. Most importantly, this information can be easily shared with authorized users, records can be easily searched, and reports can be easily generated. School Management System could make your school staff's life easier than ever. Using School Management System, finding student information is just a few seconds away which might have cost hours, or even days, before. At the end of the semester, printing students' statement becomes just a few minutes' job (the speed limitation determined by your printer), but it could be a nightmare without using School Management System.

Chapter 1 Project Scope of School Management System 1.1.

Project Scope:

The scope of school management system is very vast. It includes; efficiency of the institution, securing benefits of the school through practical measures, clarification of the functions of the school, coordination of the educational programs, sound educational planning, good direction, efficient and systematic execution. It provides close collaboration and sense of sharing responsibilities, organized purpose and dynamic approach. Any organization plays a vital role in the life of human being. It plays different functions like; brings efficiency, guide pupil to receive right direction from the right teachers, enables the pupil to get profit from their learning, bring coordination of the student-teacher-parents-society. It provides well defined policies and programs, favorable teaching learning situation, growth and development of human beings, make use of appropriate materials, effective development of human qualities, execution of the programs, arrangement of the activities, efforts for attainment of the objectives.

1.2.

Scope statement:

A comprehensive scope statement is a key section. It is an agreement that defines the work of the project and objectives. A comprehensive scope statement can help us identify changes in scope after the project has started and help us plan for any modifications or adjustments that might be needed during the life cycle of the project. Scope statement includes:    

Project justification Project product Project deliverables Project objectives

1.2.1. Project justification information The project justification describes a problem to be resolved, an opportunity to be exploited, or a benefit to be obtained. 1.2.2. Project product: Define possible solutions of our problem (for example, the project justification); specifically, identify the solution that you selected for your project. The project product is a summary of the product description and includes:   

Work required resolving the problem and achieving the benefits. Work that falls outside the project scope. Interactions with other project

1.2.3. Project deliverables: List the summary-level sub deliverables of the project for which full and satisfactory delivery would mark the completion of the project. These include the project deliverables and the highlevel Work Breakdown Structure (WBS). 1.2.4. Project objectives: School Management System will organize work inside school and Proposed system will do the following tasks:  Insert student’s information such as student name, student number, address etc.  Insert employee’s information such as employee name, number, address etc.  Insert section’s information such as section name etc.  Insert marks for each student in each subject he/she taken.  View data about certain student and can edit it like adding or removing a student.  View data about certain employee and can edit it like adding or removing an employee.  Insert subject such as subject number and name.  Insert room such as room number and type.  Insert information of each student’s parents such as father name, mother name, father phone number etc.  Control each employee’s absences.  Control each student’s absences and his/her degrees in all subjects and issuing reports to student’s parents, with collected information whenever asked or needed.

1.3.      

Features of School Management System: Admission and financial AID Registration and Scheduling Grades and Transcript Homework Fee Tracking and online payment Parent Portal

CHAPTER 2 FUNCTIONAL AND NON FUNCTIONAL REQUIRMENTS 2.1.

Importance of School Organization

Any organization plays a vital role in the life of human being. It plays different functions like; brings efficiency, guide pupil to receive right direction from the right teachers, enables the pupil to get profit from their learning, bring coordination of the student-teacher-parents-society. It provides well defined policies and programs, favorable teaching learning situation, growth and development of human beings, make use of appropriate materials, effective development of human qualities, execution of the programs, arrangement of the activities, efforts for attainment of the objectives etc. 2.1.1. Role of School Plant: It is a comprehensive term which means, building, playground, furniture, equipment, library, laboratory etc. all those physical facilities which are required for achieving various objectives of the school organization constitutes the school plant. Optimum utilization of school plant helps in achieving fruitful results and desired objectives. 2.1.2. Role of Curricular and Co-Curricular Activities: Kerr defined curriculum as, “all the learning which is planned and guided by the school whether it is carried on in a group or individually, inside the school or outside it”. He further states that it can be divided into four inter-related components i.e., curriculum objectives, knowledge, learning experiences and curriculum evaluation. Curricular activities involves games, sports, scouting, hiking, debates, essay writing, workshops, symposiums, Naat competitions, role playing, discussion, seminars which play their important role for comprehensive development of the personality of the child. 2.1.3. Role of Human Resources: Human resources of the school are students, teaching staff and non-teaching staff. There is no betterment without teacher in the school. Proper planning and organization of teaching learning activities can only be achieved through Cooperation, willingness, involvement, fellow feelings and devotion of teachers, students, librarians, assistants, peons, etc. 2.1.4. Role of Financial Resources: Utilization and development of financial resources have its great importance in school organization. School organization requires proper budgeting, accounting and audit system because these are beneficial for making transparent policies, plans, rules and regulation.

2.2. 

FUNCTIONAL REQUIRMENTS:

LOGIN:

Since the system needs to handle a lot of confidential student information, a login function is essential for ensuring security. Users who do not have the correct access rights will be prevented from connecting to the database. There are three groups of users of the system with different access rights:  Principal - acts as the system administrator and can perform all functions,  Staff - can view, input and modify records of all students and teachers.  Teachers - can view, input and modify information of the students they teach. This function also allows users to change their own password. 

Student Information Management:

This function allows the personal information of students, such as their name, sex address, etc., to be managed. Using this function a user can:     

Insert a new student record. Make changes to the student information. Remove a student record if the student graduates or leaves the school. Search for a particular student or group of students.

Student Performance Management:

This function allows the user to maintain the details of the academic performance of the students, such as the examination results, their conduct, etc. Using this function a user can:        

Insert a subject and its paper. Modify a subject's details (e.g., name, weighting, etc.) Insert examination marks for a student. Make changes to the examination marks of a student. Insert a conduct evaluation for a student. Make changes to the conduct evaluation of a student. Search for a particular student or group of students.

Student Extracurricular Activity Management:

As each student is encouraged to join a large variety of extracurricular activities, the system will handle this information for the students. Using this function a user can:       

Insert a new activity. Modify an activity's details. Indicate that a student participates in an activity. Make changes to the activity records of a student. Insert a new award. Modify an award's details. Indicate that an award was won by a student.

 Make changes to the awards of a student.  Search for a particular student or group of students. 

Staff Information Management:

The school needs to change the records of teachers, such as the particulars, their qualifications, the classes they teach, etc. Using this function a user can:  Insert a new record for a teacher.  Make changes to the record of a teacher.  Search for a particular teacher or a group of teachers in a class. 

Classroom Management:

In addition to the information about students; the school also needs to store the information for different classes for effective school management. This information includes the class mistress, the teachers for each subject of the class, classroom allocation for each lesson, etc. Using this function a user can:        

Insert a new class. Make changes to the class details. Assign students to a new class. Assign subjects taken by a student. Assign teachers to teach a subject for a class. Generate timetables. Search for a particular data or group of data in a class or a group of classes.

Graduate Information Management:

When a student graduates or leaves the school, for the sake of future references, the records of the student should be kept, presumably, forever. To manage the data of the graduates, this function allows a user to:     

Move a student's record to the graduate database when she graduates or leaves the school. Search for information of a graduate or group of graduates. Search on the performance of a graduate or group of graduates. Search on the extracurricular activities and the awards of a graduate.

Report Generation:

The school needs to produce many different kinds of reports and documents throughout the whole academic year. This function provides the necessary paper output, such as records printing, report printing, etc. Some standardized documents, such as the class lists, timetables, etc. for teachers, students and parents can also be printed

2.3.

NON FUNCTIONAL REQUIRMENTS:



Security: System should be used only by allowed users and users can use the system as per given rights.



Reliability: System should be designed in such a way that system should not be affected by system failure or any errors occurred during execution.



Portability: It should be Platform Independent.



Performance: System should be robust and fast for any number of users.

2.4.

Tools: Front End:

Visual Studio / VB 6.0

Back End:

MS Access / MYSQL

Chapter 3 Use Case Diagram 3.1. School Management System - Use Case Diagram: UML Uses Case Diagram for school management system is shown below. The Various participants of the same are detailed below:ACTORS: Admin, Teacher, Students The corresponding use cases for these actors are:  Admin: Login, Logout, add teacher, add students, add class, add divisions, add subjects, Modify/Delete students, Modify/Delete class, Modify/Delete division, Modify/Delete subjects.  Teacher: Mark Attendance, Prepare test paper, check papers, prepare report cards, declare result.  Student: Fill admission form, Get Enrolled, Writ exams. The use case UML diagram for school management system is shown below:-

3.2. TABLES of Use Case Diagram:



TABLE 1: LOG IN

Use Case Title

Log In

Abbreviated Title

Log in

Use Case Id

1

Description: log in is used to enter in the system without this we cannot enter in the system

Pre-Conditions : The user has the appropriate address, user name and password Task Sequence User action 1.user go to login page 2. User enter detail to login to the system ,username and password and select correct location 3. Users then enter into the system.

Exceptions System response System open the page System verifies the detail The detail are return as verified and the user is redirected to personal dashboard.

Post Conditions: If the ID or password is correct the admin must enter into the system. Authority: Admin Author:

Group NO.1



TABLE 2: ADD TEACHER

Use Case Title

Add Teacher

Abbreviated Title

A.T

Use Case Id

2

Description: If there is require new staff teacher then this is must to record the data about new teacher in the system. Pre-Conditions: The teacher is on merit. Task Sequence

Exceptions

1. The admin go to the add teacher page after login. 2. the system open the add teacher page 3. The admin enter the require data about teacher 4. the system verify the checks 5. The admin save the data

If there is any error

6. system save the data in database

in the entered data the admin must correct that

Post Conditions: The system enter the eligible data Authority: Admin

Author:

Group NO.1



TABLE 3: EDIT TEACHER

Use Case Title

Edit Teacher

Abbreviated Title

E.T

Use Case Id

3

Description: If the record of specific teacher will change such as education, experience, result, pay scale etc. the admin do, modify or delete the specific teacher’s data to update the record. Pre-Conditions: The information is previously saved and the admin permanently need to modify or delete the information Task Sequence

Exceptions

1. The admin go to the Edit teacher page after login 2. the system open the page 3.select the specific data to modify or delete 4. After selecting, the admin modify or delete that record.

1.The system will not allow a user to delete

5. the system delete or modify the record from database

information that is being used in the system. 2.The system will not allow a user to delete another user that has subordinates.

Post Conditions: The information is no longer available in the system. Authority: Admin Author:

Group No.1



TABLE 4: ADD STUDENT

Use Case Title

Add Student

Abbreviated Title

Add. Std.

Use Case Id

4

Pre-Conditions: The Student apply admission form in the school Task Sequence

Exceptions

1. The admin go to the Add Student page after login. 2. system will open that page 3. The admin enter the require data about Student 4. system verify the checks 5. The user save the data

If there is any error in the entered data

6. system save the data in database

the admin must correct that

Post Conditions: The entered data will need in the future Authority: Admin

Author: Group NO.1



TABLE 5: EDIT STUDENT

Use Case Title

Edit Student

Abbreviated Title

E. Std.

Use Case Id

5

Description: If the record of specific Student will change such as class, grade, result, fee scale etc. the admin do, modify or delete the specific student data to update the record. Pre-Conditions: The information is previously saved and the admin permanently need to modify or delete the information Task Sequence

Exceptions

1. The admin go to the Edit student page after login 2. the system open that page 3. select the specific data to modify or delete 4.

After selecting, the admin modify or delete that record.

5.

System modify or delete the record from database.

1. The system will not allow a user to delete information that is being used in the system. 2. The system will not allow a user to delete another user that has subordinates.

Post Conditions: The information is no longer available in the system. Authority: Admin Author. Group No.1



TABLE 6: ADD CLASS

Use Case Title

Add class

Abbreviated Title

A.C

Use Case Id

6

Description: If there is add new class then this is must to record the data about new class in the system. Pre-Conditions: The school introduce new education or courses Task Sequence

Exceptions

1. The admin go to the Add class page after login. 2. System will open that page 3. The admin enter the require data about class 4. System verify the checks 5. The system save the data

If there is any error

6. System save the data in database

in the entered data the admin must correct that

Post Conditions: The entered data will need in the future Authority: Admin

Author: Group NO.1



TABLE 7: EDIT CLASS

Use Case Title

Edit Class

Abbreviated Title

E.C

Use Case Id

7

Description: If the record of specific class will change such introduce new features or new courses etc. the admin do, modify or delete the specific student data to update the record. Pre-Conditions: The information is previously saved and the admin permanently need to modify or delete the information Task Sequence

Exceptions

1. The admin go to the Edit Class page after login 2. the system open that page 3.

select the specific data to modify or delete

4.

After selecting, the admin modify or delete that record.

5.

System modifies or deletes the record from database.

1. The system will not allow a user to delete information that is being used in the system. 2. The system will not allow a user to delete another user that has subordinates.

Post Conditions: The information is no longer available in the system. Authority: Admin Author. Group No.1



TABLE 8: ADD SUBJECT

Use Case Title

Add subject

Abbreviated Title

Add. Sub.

Use Case Id

8

Description: If there is add new Subject in the school such as computer, Arabic, sports etc. Then this is must to record the data about new subject in the system. Pre-Conditions: The subject is previously is not available. Task Sequence

Exceptions

1. The admin go to the Add Subject page after login. 2. system will open that page 3. The admin enter the require data about Subject 4. system verify the checks 5. The user save the data

If there is any error

6. system save the data in database

in the entered data the admin must correct that

Post Conditions: The entered data will need in the future Authority: Admin

Author: Group NO.1



TABLE 9: EDIT SUBJECT

Use Case Title

Edit Subject

Abbreviated Title

E. Sub.

Use Case Id

9

Description: If the record of specific Subject will change such as subject author etc. the admin do, modify or delete the specific subject data to update the record. Pre-Conditions: The information is previously saved and the admin permanently need to modify or delete the information Task Sequence

Exceptions

1. The admin go to the Edit subject page after login 2. the system open that page 3.

select the specific data to modify or delete

4.

After selecting, the admin modify or delete that record.

1. The system will not allow a user to

5. System modifies or deletes the record from database.

delete information that is being used in the system. 2. The system will not allow a user to delete another user that has subordinates.

Post Conditions: The information is no longer available in the system. Authority: Admin Author. Group No.1



TABLE 10: MARK ATTENDENCE

Use Case Title

Mark Attendance

Abbreviated Title

M.A

Use Case Id

10

Description: The teacher marks the attendance of the students. The teacher mark P for present students and mark A for absent students. Pre-Conditions: If the student is present then put P otherwise A Task Sequence

Exceptions

1. The teacher go to mark attendance page 2. the system open that page 3. Mark the specific students for P otherwise A.

The student will not Present or absent at the same time.

4.

save the attendance

5. The system saves record in the database. Post Conditions: The entered date will need in the future Authority: Teacher

Author: Group No.1



TABLE 11: PREPARE TEST OR EXAMS

Use Case Title

Prepare Test or Exams

Abbreviated Title

Prepare T/E

Use Case Id

11

Description: The teacher prepares the test or exams for students.

Pre-Conditions: Task Sequence

Exceptions

1. The teacher go to prepare test or exams page 2. The system open that page 3. Write the questions

The same question will not repeat again.

4

Save the test or exam

5

System save this in database

Post Conditions: This tests will need in future Authority: Teacher Author: Group No.1



TABLE 12: FILL ADDMISSION FORM

Use Case Title

Fill Admission Form

Abbreviated Title

Fill. A.F.

Use Case Id

12

Description: The student gets the admission form to admission in the school.

Pre-Conditions: The student is not admitted in the school previously Task Sequence 1. The student get the admission form 2. system give the form 3. Fill the form. 4. The system verify the checks 5. Student saves the form. 6. System add the form in the database Post Conditions: the entered data will need in the future. Authority: Student

Author: Group No.1

Exceptions