Project Management notes

Project Management

Learning Objectives

• Defining project, its types & life cycle • Defining project management, its phases • The role of the project manager  • Keys to successful projects • Diffe Difference rence b/w General Management & Project Management • Project Management Tips

What is a Project?

 n organi!e" effort effort to "o something useful or attain a useful en" of result#

Reasons for initiating a project   Perceie" Perceie" 'ee"

 $ ri

g h t

%" e a

The nee" to improe a pro"uct

Characteristics of a Project

 (  )bjecties  (  *ife span  (  +niueness  (  Team -or.  (  *ife ycle  (  ustomer 0pecific  (  omple1ity  (  2is. & +ncertainty

 Project Types

3uest aware aware Moie e seat of the pants

4og

Painting by numbers

 Project Types Examples • The early stages of a business improement project coul" be "escribe" as 5fog6 as the organi!ation .nows it nee"s to improe performance but is not sure e1actly where to focus# •  s clarity emerges, targets for improements are set, 5moing6 the project into a 5uest6 state, but the best approach to achiee the project is not yet clear# •  s the project further elaborates, the "esign & implementation "etails emerge which, when sufficiently clear, lea" to the 5painting by numbers6 state#

Project Life Cycle

Conception Phase

• • • •

Define the nee" 2eturn on %nestment nalysis Ma.e or $uy Decision $u"get Deelopment

Study Phase

• Determine goals, scope an" project constraints • %"entify members an" their roles • Define communication channels, metho"s, freuency an" content • 2is. management planning

Design Phase

• • • •

2esource Planning -or. $rea."own 0tructure Project 0che"ule Deelopment 3uality ssurance Plan

Implementation Phase

• 71ecute project plan an" accomplish project goals • Training Plan • 0ystem $uil" • 3uality ssurance

Learning Objectives

• Defining project, its types & life cycle • Defining project management, its phases

• The role of the project manager  • Keys to successful projects • Difference b/w General Management & Project Management • Project Management Tips

Defining Project Management

• 8the application of .nowle"ge, s.ills, tools an" techniues to project actiities in or"er to meet or e1cee" sta.ehol"ers6 nee"s & e1pectations from a project • 8it inoles coor"ination of group actiity wherein the manager plans, organi!es staff & other resources, "irects & controls to e1ecute the project within constraints of time, cost & performance#

Identification Financing decision

Implementation & Management

Formulation

Financing decision

Selection

Appraisal

Phases of Project

Learning Objectives

• Defining project, its types & life cycle • Defining project management, its phases • The role of the project manager  • Keys to successful projects • Difference b/w General Management & Project Management • Project Management Tips

MPOWRM!T

The project manager ma"es things happen#

Learning Objectives

• Defining project, its types & life cycle • Defining project management, its phases • The role of the project manager  • $eys to s%ccessf%l projects • Difference b/w General Management & Project Management • Project Management Tips

$eys to &%ccessf%l Projects or   'D%h?#? Things yo% alrea(y "no) b%t let*s revie) any)ay

PL+!

PL+! • %"entify all sta.ehol"ers up front9

• Deelop the project plan before starting the project •7stablish communications protocols •Define your reuirements in "etail

L+D

L+D

•7nsure strong, committe" management  support •onnect the business goals to the project • ssign an e1perience" project manager  •7stablish clearly "efine" "irections 0et clear performance e1pectations

COMM!-C+T

Comm%nicate

•ommunicate objecties freuently •2ecogni!e "ifferent perspecties •hec. assumptions freuently

Comm%nicate

•Manage e1pectations •0hare success an" broa"cast achieements •%nite fee"bac.

M+!+.

Manage

•7nsure the system "esign reflects soun" planning •Train all staff in a timely fashion •Ma.e e1tensie testing a priority9

Learning Objectives

• Defining project, its types & life cycle • Defining project management, its phases • The role of the project manager  • Keys to successful projects • Difference b/) .eneral Management 0 Project Management

• Project Management Tips

Project Management

.eneral management

There is ever1changing set of tas"s

There is consistent set of tas"s

Responsibility is for cross1 f%nctional activities

Responsibility is limite( to their o)n f%nction

Operates )ithin organi2ation str%ct%res )hich e3ist only for the life of project

Wor"s )ith permanent organi2ational str%ct%res

Pre(ominantly concerne( )ith innovation

Tas"s are (escribe( as maintenance

&%ccess is (etermine( by the achievement of state( en(1goals

&%ccess is (elivere( by achievement of interim targets

Learning Objectives

• Defining project, its types & life cycle • Defining project management, its phases • The role of the project manager  • Keys to successful projects • Difference b/w General Management & Project Management • Project Management Tips

Project Management Tips

Project Management Tips

• Project Manager "oes no wor. other than manage the project9 • Project Manager spen"s :;< of time communicating • 7stablish a spee"y conflict resolution process

Project Management Tips

• +n"erstan" the project flow from beginning to en" • %"entify ris.s an" "eelop contingencies • learly outline the critical path of the project

&%mmary

Defining project, types & life cycle Defining project management Phases of Project Management The role of the project manager  Keys to successful projects Difference b/w General Management & Project Management Project Management Tips 