Process of Facility Planning

Policy Directive Department of Health, NSW 73 Miller Street North Sydney NSW 2060 Locked Mail Bag 961 North Sydney NSW 2059 Telephone (02) 9391 9000 Fax (02) 9391 9101 http://www.health.nsw.gov.au/policies/

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Process of Facility Planning (POFP) space Document Number PD2010_035 Publication date 07-Jun-2010 Functional Sub group Corporate Administration - Asset Management Personnel/Workforce - Occupational Health & Safety Summary The revised NSW Process of Facility Planning (POFP) provides a robust framework for planning and procuring capital infrastructure across the NSW public health system. Enhanced documentation and greater simplification and clarification of the planning process provides Area Health Services and Project Directors with greater certainty in the planning process of the NSW Health care facilities Replaces Doc. No. Facility Planning Manual (The Process of) [PD2005_060] Author Branch Strategic Procurement & Business Development Branch contact Nina Ceh 9424 5867 Applies to Area Health Services/Chief Executive Governed Statutory Health Corporation, Board Governed Statutory Health Corporations, Affiliated Health Organisations - Non Declared, Affiliated Health Organisations Declared, Public Health System Support Division, Community Health Centres, Dental Schools and Clinics, NSW Ambulance Service, NSW Dept of Health, Public Health Units, Public Hospitals Audience Administration, Chief Executives, Directors, Baords, Health Infrastructure Distributed to Public Health System, NSW Ambulance Service, NSW Department of Health Review date 07-Jun-2015 Policy Manual Not applicable File No. 07/9125-6 Status Active

Director-General space This Policy Directive may be varied, withdrawn or replaced at any time. Compliance with this directive is mandatory for NSW Health and is a condition of subsidy for public health organisations.

POLICY STATEMENT

NSW Health Process of Facility Planning (POFP) PURPOSE The NSW Process of Facility Planning (POFP) provides a robust framework for planning and procuring capital infrastructure across the NSW public health system. It comprises four sequential and inter-connected stages: Stage 1 Service Procurement Plan (SPP) Stage 2 Project Definition Plan (PDP) Stage 3 Project Implementation (PI) Stage 4 Post Occupancy Evaluation (POE)

MANDATORY REQUIREMENTS The NSW Health POFP is mandatory for planning and procuring of all health care facilities capital projects in NSW. The POFP is integrated with the NSW Government’s mandatory whole of government approach to the efficient allocation and use of health resources, which includes: 

The NSW Government Total Asset Management (TAM) policy which provides NSW Government agencies with a systematic approach for planning and managing assets to meet service delivery priorities and strategies. TAM strategies are an integral component of the NSW Treasury budget process and input to the State Infrastructure Planning.

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Robust processes for the planning, implementation and evaluation of capital projects.

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Independent reviews at key stages in the procurement process to assess whether the processes used to develop and implement a project are sound, and to achieve systematic improvement in the procurement process.

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Project monitoring and reporting requirements between NSW Government agencies and NSW Treasury at key points in the procurement cycle.

IMPLEMENTATION Background The POFP has been updated in consultation with NSW Government agencies and all Area Health Services / Health Services. The aims of this update have been to maintain a POFP which: 

Is user friendly and a valuable resource to stakeholders engaged in the POFP;

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Is aligned with the NSW Government’s Procurement Policy;

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Clearly articulates the revised governance arrangements for managing capital projects. This includes the establishment of Health Infrastructure to manage projects $10 million and above while the NSW Department of Health continues to manage projects less than $10 million.

PD2010_035

Issue date: June - 2010

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POLICY STATEMENT

Roles and Responsibilities All participants involved in planning and procuring of capital infrastructure across the NSW public health system must ensure that the POFP is complied with. POFP guidelines have been developed for projects valued less than $10 million, and projects valued $10 million and above (in full and summary versions). The Strategic Procurement and Business Development Branch, NSW Department of Health, is responsible for maintaining the POFP. The NSW Health POFP is available from the following website: http://www.health.nsw.gov.au/assets/process_update.asp

REVISION HISTORY Version June 2010 (PD2010_035) November 1993 (PD2005_060)

PD2010_035

Approved by Deputy DirectorGeneral Health System Support Director-General

Amendment notes Rescinds PD2005_060. Updates the POFP process by enhancing documentation, simplification and clarification of the planning process Facility Planning Manual – new policy

Issue date: June - 2010

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