PRINCE2_LESSON_19.pdf

PRINCE2® Foundation Lesson 19—Tailoring PRINCE2® to Project Environment

Based on AXELOS PRINCE2® material. Material is reproduced under licence from AXELOS Limited. All rights reserved. PRINCE2® is a [registered] trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved. AXELOS® is a [registered] trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.

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Objectives After completing this lesson, you will be able to:

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●

Explain embedding and tailoring

●

Explain PRINCE2® approach to tailoring

●

Explain PRINCE2® application in a project

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Embedding and Tailoring Every PRINCE2® project is unique and delivers unique result, service or product. PRINCE2® methodology is applicable to any project in any industry.

Embedding Tailoring

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Adoption of PRINCE2® across the organisation Customisation of PRINCE2® methodology to the project environment

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Approach to Tailoring Various environments such as programme environment, commercial customer/supplier environments affect the projects. Customisation needs to be done for different types of projects with different

project scales. The five steps of tailoring process are as follows:

Apply the principles

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Apply the themes

Adapt the management products

Adapt the roles

Adapt the processes

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Applying PRINCE2® PRINCE2® methodology can be tailored if the project is a part of a program. Project Scale

Characteristic

Programme

●

Business transformation

●

A programme management framework such as the Cabinet Office's Managing Successful Programmes should be used. PRINCE2® may be used to manage projects within the programme

Daunting project

● ● ●

High risk, cost, importance and visibility Multiple organisations Multi-disciplinary (e.g., Construction, IT and business change) International

● ● ● ● ●

Multiple delivery stages Extended Project Board (e.g. User/supplier groups) Team Managers as a separate role likely Project Support as a separate role likely Individual management products

Medium risk, cost, importance and visibility Commercial customer/supplier relationship Multiple sites

● ● ● ● ●

One or more delivery stages Standard Project Board Team Managers as a separate role optional Project Support as a separate role optional Some management products combined

●

Normal project

● ● ●

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Applying Prince2®

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Applying PRINCE2® (contd.) PRINCE2® can be customised to different types of the projects in different environments. Project Scale

Characteristic

Simple Project

● ● ●

Low risk, cost, importance and visibility Single organisation Single site

● ● ● ●

Single delivery stage Simple Project Board The Project Manager fulfills the Project Support role Combined management products

Task

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If there is a single-person Project Board (and typically the Executive is the Project Manager's line manager) then it could normally be treated as a task The Project Manager may also be the person doing the work The costs may be within the 'business as usual' budget

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Treat as a Work Package that delivers one or more products. Use Work Packages, product descriptions, logs/registers and Checkpoint Reports

●

●

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Applying Prince2®

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Quiz

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QUIZ

Which of the PRINCE2® principles supports the definition of tolerances for the six

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project objectives? a.

Manage by stages

b. Tailor to suit the project environment

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c.

Focus on products

d.

Manage by exception

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QUIZ

Which of the PRINCE2® principles supports the definition of tolerances for the six

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project objectives? a.

Manage by stages

b. Tailor to suit the project environment c.

Focus on products

d.

Manage by exception

Answer: d. Explanation: Manage by exception is a PRINCE2® principle, which supports the definition of tolerances for the six project objectives. 9

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QUIZ

Which is not a PRINCE2® integrated element?

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a.

The principles

b. The techniques

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c.

The themes

d.

Tailoring PRINCE2® to the project environment

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QUIZ

Which is not a PRINCE2® integrated element?

2

a.

The principles

b. The techniques c.

The themes

d.

Tailoring PRINCE2® to the project environment

Answer: b. Explanation: The techniques is not PRINCE2® integrated element. Processes along with the rest of the options given are integrated elements. 11

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PRINCE2® methodology can be tailored to: I. Different types of projects II. Projects with different scales III. Information technology related projects only

QUIZ

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a.

I and II

b. All of the above

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c.

I and III

d.

II and III

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PRINCE2® methodology can be tailored to: I. Different types of projects II. Projects with different scales III. Information technology related projects only

QUIZ

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a.

I and II

b. All of the above c.

I and III

d.

II and III

Answer: a. Explanation: PRINCE2® methodology can be tailored to different types of projects and projects with different scales.

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QUIZ

According to PRINCE2®, tailoring is_______________________.

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a.

Customisation of PRINCE2® methodology to the project environment

b. Adoption of PRINCE2® across the organisation

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c.

Customisation of PRINCE2® methodology across the organisation

d.

Adoption of PRINCE2® for a specific project

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QUIZ

According to PRINCE2®, tailoring is_______________________.

4

a.

Customisation of PRINCE2® methodology to the project environment

b. Adoption of PRINCE2® across the organisation c.

Customisation of PRINCE2® methodology across the organisation

d.

Adoption of PRINCE2® for a specific project

Answer: a. Explanation: PRINCE2® defines tailoring as customisation of PRINCE2® methodology to the project environment. Adoption of PRINCE2® across the organisation is called embedding. 15

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Summary Here is a quick recap of what we have learnt in this lesson:

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Every PRINCE2® project is unique and delivers unique result, service or product

●

The five steps of tailoring process are: apply the principles, apply the themes, adapt the management products, adapt the roles and adapt the processes

●

PRINCE2® methodology can be tailored if the project is a part of a program

Click here to view the course summary video

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Thank You

Based on AXELOS PRINCE2® material. Material is reproduced under licence from AXELOS Limited. All rights reserved. PRINCE2® is a [registered] trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved. AXELOS® is a [registered] trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved. The Swirl logo™ is a trade mark of AXELOS Limited, used under the permission of AXELOS Limited. All rights reserved.

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Copyright2014, 2014, Simplilearn, All rights reserved. Copyright Simplilearn, All rights reserved.