PRINCE2_LESSON_17.pdf

PRINCE2® Foundation Lesson 17—Managing a Stage Boundary Process

Based on AXELOS PRINCE2® material. Material is reproduced under licence from AXELOS Limited. All rights reserved. PRINCE2® is a [registered] trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved. AXELOS® is a [registered] trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.

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Objectives After completing this lesson, you will be able to:

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State the purpose and objective of Managing a Stage Boundary process

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Identify the activities in the Managing a Stage Boundary process

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Purpose of Managing a Stage Boundary The purpose of the Managing a Stage Boundary process is to enable the Project Board to be provided with sufficient

information by the Project Manager so that it can review the success of the current stage, approve the next Stage Plan, review the updated Project Plan, and confirm continued business justification and acceptability of the risks. [1]

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Objective of Managing a Stage Boundary The objective is to: ●

assure the Project Board that all products in the Stage Plan for the current stage have been completed and approved;

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prepare the Stage Plan for the next stage

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review and, if necessary, update the Project Initiation Document;

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provide the information needed for the Project Board to assess the continuing viability of the project, including the aggregated risk exposure;

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record information or lessons that can help later stages of this or other projects; and

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request authorisation to start the next stage. Copyright 2014, Simplilearn, All rights reserved.

Objective of Managing a Stage Boundary (contd.) In case of exceptions, the objective is to: ●

prepare an exception plan as directed by the Project

Board; and ●

seek approval to replace the current stage plan with it.

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Managing a Stage Boundary is not used towards the end of the final stage. Copyright 2014, Simplilearn, All rights reserved.

Managing a Stage Boundary—Overview This image gives an overview of Managing a Stage Boundary process.

Figure 17.1. Overview of Managing a Stage Boundary. Copyright © AXELOS Limited 2013. Material is reproduced under licence from AXELOS. All rights reserved.

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Managing a Stage Boundary—Activities As per the PRINCE2® methodology, various management products are updated during this process. The activities of this process are as follows:

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Plan the next stage

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Update the Project Plan

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Update the Business Case

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Report stage end

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Produce an Exception Plan

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Managing a Stage Boundary—Recommended Actions The actions recommended by PRINCE2® include updating and reviewing the following records: Risk Register and Issue Register

Updated by the Project Managers and reviewed by Project Assurance

Configuration Item Records Quality Register

Updated by Project Support and reviewed by Project Assurance

Project Plan Business Case

Created or updated by Project Manager and reviewed by Project Support and Project Assurance

Updated to capture actual progress

May be modified to reflect the updated cost and timelines Copyright 2014,Simplilearn,All rights reserved

Produce an Exception Plan One of the important activities that may be performed during Managing Stage Boundary is to produce an Exception Plan.

Figure 17.6. Produce an Exception Plan: activity summary. Copyright © AXELOS Limited 2013. Material is reproduced under licence from AXELOS. All rights reserved.

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Managing a Stage Boundary Process—Exercise The following questions are designed to test your comprehension of this process. Please solve them as a group activity.

Q

Q Q 10

Which role is responsible for each of the activities of the Managing a Stage Boundary process? Write activities and roles responsible.

How are the seven themes applied within the Managing a Stage Boundary process?

Which management products are created, developed, used and reviewed in Managing a Stage Boundary process? Copyright 2014, Simplilearn, All rights reserved.

Quiz

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QUIZ

How does the Managing a Stage Boundary process support the focus on products principle?

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a.

Prepares and distributes an interim report on what has gone well

b. Documents the agreed level of quality for each of the deliverables of the next stage c. Re-plans a stage in response to a forecast deviation from tolerance d.

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Reviews and if necessary updates the project management team for the next stage

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QUIZ

How does the Managing a Stage Boundary process support the focus on products principle?

1

a.

Prepares and distributes an interim report on what has gone well

b. Documents the agreed level of quality for each of the deliverables of the next stage c. Re-plans a stage in response to a forecast deviation from tolerance d.

Reviews and if necessary updates the project management team for the next stage

Answer: b. Explanation: Documenting the agreed level of quality of each of the deliverables of the next stage ensures that products are up to their specification. 13

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QUIZ

Which process is used to request the Project Board’s approval of the Stage Plan?

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a.

Managing a Stage Boundary

b. Managing Product Delivery

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c.

Closing a Project Process

d.

Controlling a Stage

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QUIZ

Which process is used to request the Project Board’s approval of the Stage Plan?

2

a.

Managing a Stage Boundary

b. Managing Product Delivery c.

Closing a Project Process

d.

Controlling a Stage

Answer: a. Explanation: In PRINCE2®, Managing a Stage Boundary is used to request the Project Board’s approval of the Stage Plan. 15

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QUIZ

Which activity takes place within the Managing a Stage Boundary process?

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a.

Periodic review of progress against the Stage Plan

b. Obtain approvals for all completed products

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c.

Escalation of Issue Reports created during the current stage

d.

Review of the business justification for the project

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QUIZ

Which activity takes place within the Managing a Stage Boundary process?

3

a.

Periodic review of progress against the Stage Plan

b. Obtain approvals for all completed products c.

Escalation of Issue Reports created during the current stage

d.

Review of the business justification for the project

Answer: d. Explanation: Review of the business justification for the project occurs within the Managing a Stage Boundary process. 17

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QUIZ

Which is an objective of the Managing a Stage Boundary process?

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a.

Request authorisation to start the next stage

b.

Ensure that all threats and opportunities for the current stage have been closed

c.

Make certain that work on products allocated to the team for the next stage is authorised and agreed

d.

Implement actions to resolve tolerance deviations from the Stage Plan

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QUIZ

Which is an objective of the Managing a Stage Boundary process?

4

a.

Request authorisation to start the next stage

b. Ensure that all threats and opportunities for the current stage have been closed c. d.

Make certain that work on products allocated to the team for the next stage is authorised and agreed Implement actions to resolve tolerance deviations from the Stage Plan

Answer: a. Explanation: An objective of the Managing a Stage Boundary process is for the Project Manager to request authorisation from the Project Board to start the next stage. 19

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QUIZ

When should the Managing a Stage Boundary process be undertaken?

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a.

Close to the end of a management stage

b. After the completion of each management stage

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c.

At the end of the final stage

d.

At the end of project start-up

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QUIZ

When should the Managing a Stage Boundary process be undertaken?

5

a.

Close to the end of a management stage

b. After the completion of each management stage c.

At the end of the final stage

d.

At the end of project start-up

Answer: a. Explanation: This process should be executed at, or close to the end of, each management stage. This process is NOT used at the end of the final stage. 21

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Summary Here is a quick recap of what we have learnt in this lesson:

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The purpose of the Managing a Stage Boundary process is to ensure the Project Board has sufficient information from the Project Manager to review the success of the current stage, approve the next Stage Plan, review the updated Project Plan, and confirm continued business justification and acceptability of the risks

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According to the PRINCE2® methodology, various management products are updated during this process

●

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Managing a Stage Boundary is not used towards the end of the final stage

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Thank You

Prince2® is a registered trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.

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Reference [1] Based on Managing Successful Projects with PRINCE2®, by AXELOS. Managing a Stage Boundary, Purpose.

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