PRINCE2_LESSON_15.pdf

PRINCE2® Foundation Lesson 15—Controlling a Stage Process

Based on AXELOS PRINCE2® material. Material is reproduced under licence from AXELOS Limited. All rights reserved. PRINCE2® is a [registered] trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved. AXELOS® is a [registered] trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.

1

The Swirl logo™ is a trade mark of AXELOS Limited, used under the permission of AXELOS Limited. All rights reserved.

Copyright 2014, Simplilearn, All rights reserved. Copyright 2014, Simplilearn, All rights reserved.

Objectives After completing this lesson, you will be able to:

2

●

State the purpose and objective of Controlling a Stage process

●

List the activities in the Controlling a Stage process

Copyright 2014, Simplilearn, All rights reserved.

Purpose of Controlling a Stage The purpose of the Controlling a Stage process is to assign work to be done, monitor such work, deal with issues,

report progress to the Project Board, and take corrective actions to ensure that the stage remains within tolerance.[1]

3

Copyright 2014, Simplilearn, All rights reserved.

Objective of Controlling a Stage The objective is to ensure that: ●

the team includes Team Managers, team members and

suppliers; ●

the Project Manager receives accurate progress information on a regular basis;

●

the work allocated to the team is formally agreed upon and authorised; and

●

the team is clearly aware of the product, cost, timeline, effort estimates and tolerances.

4

Copyright 2014, Simplilearn, All rights reserved.

Controlling a Stage—Overview This image gives an overview of Controlling a Stage process.

Figure 15.1. Overview of Controlling a Stage. Copyright © AXELOS Limited 2013. Material is reproduced under licence from AXELOS. All rights reserved.

5

Copyright 2014, Simplilearn, All rights reserved.

Controlling a Stage—Activities Controlling a Stage activities are Project Manager oriented. The Project Manager may receive multiple Checkpoint Reports during a stage. The activities for the Project Manager is related to: ●

Work Packages—Authorise a Work Package, review

Work Package status through Checkpoint Report, Receive completed Work Packages. ●

Monitoring and reporting—Review the stage status, report

the progress of the stage to the Project Board by submitting Highlight Report. ●

Issues—Capture and examine issues and risks, escalate issues

and risks, take corrective action, enter informal issues into the daily log. 6

Copyright 2014, Simplilearn, All rights reserved.

Controlling a Stage Process—Exercise The following questions are designed to test your comprehension of this process. Please solve them as a group activity.

Q

Q Q 7

Which role is responsible for each of the activities of the Controlling a Stage process? Write activities and roles responsible.

How are the seven themes applied within the Controlling a Stage process?

Which management products are created, developed, used and reviewed in Controlling a Stage process? Copyright 2014, Simplilearn, All rights reserved.

Quiz

8

Copyright 2014, Simplilearn, All rights reserved.

QUIZ

Which among the following is NOT an objective of the Controlling a Stage process?

1

a.

Produce the Stage Plan for the next stage

b. Focus attention on delivery of the stage's products

9

c.

Escalate threats to tolerances

d.

Keep issues and risks under control

Copyright 2014, Simplilearn, All rights reserved.

QUIZ

Which among the following is NOT an objective of the Controlling a Stage process?

1

a.

Produce the Stage Plan for the next stage

b. Focus attention on delivery of the stage's products c.

Escalate threats to tolerances

d.

Keep issues and risks under control

Answer: a. Explanation: Produce the Stage Plan for the next stage is done by the Managing Stage Boundary process. 10

Copyright 2014, Simplilearn, All rights reserved.

QUIZ

In which situation might the Controlling a Stage process be used?

2

11

a.

Managing a long initiation stage of a complex project

b.

Managing the activities of a complex programme

c.

Managing support activities following the handover of the products to the operational environment

d.

Creating an Exception Plan to replace the current Stage Plan

Copyright 2014, Simplilearn, All rights reserved.

QUIZ

In which situation might the Controlling a Stage process be used?

2

a.

Managing a long initiation stage of a complex project

b. Managing the activities of a complex programme Managing support activities following the handover of the products to the operational environment d. Creating an Exception Plan to replace the current Stage Plan c.

Answer: a. Explanation: The Controlling a Stage process can be used to control the activities for complex projects with a large initiation stage. 12

Copyright 2014, Simplilearn, All rights reserved.

QUIZ

Which of the following does NOT relate to the purpose of the Controlling a Stage

3

process?

a.

Take corrective actions to control deviations from the Stage Plan

b. Report progress to the Project Board

13

c.

Assign work to be done

d.

Define the time and cost tolerance for the stage

Copyright 2014, Simplilearn, All rights reserved.

QUIZ

Which of the following does NOT relate to the purpose of the Controlling a Stage

3

process?

a.

Take corrective actions to control deviations from the Stage Plan

b. Report progress to the Project Board c.

Assign work to be done

d.

Define the time and cost tolerance for the stage

Answer: d. Explanation: Defining the time and cost tolerance for the stage is not part of the purpose for Controlling a Stage process. 14

Copyright 2014, Simplilearn, All rights reserved.

QUIZ

During the Controlling a Stage process, the __________ is checked for any new or

4

revised threats and their possible impact on the Business Case.

a.

Benefits Review Plan

b. End Stage Report

15

c.

Risk Register

d.

Risk Management Strategy

Copyright 2014, Simplilearn, All rights reserved.

QUIZ

During the Controlling a Stage process, the __________ is checked for any new or

4

revised threats and their possible impact on the Business Case.

a.

Benefits Review Plan

b. End Stage Report c.

Risk Register

d.

Risk Management Strategy

Answer: c. Explanation: The Risk Register is checked for any new or revised risks and their possible impact on the Business Case. 16

Copyright 2014, Simplilearn, All rights reserved.

QUIZ

Which is NOT an objective of the Controlling a Stage process?

5

a.

Focus attention on delivery of the stage's products

b. Escalate threats to tolerances

17

c.

Produce the Stage Plan for the next stage

d.

Keep issues and risks under control

Copyright 2014, Simplilearn, All rights reserved.

QUIZ

Which is NOT an objective of the Controlling a Stage process?

5

a.

Focus attention on delivery of the stage's products

b. Escalate threats to tolerances c.

Produce the Stage Plan for the next stage

d.

Keep issues and risks under control

Answer: c. Explanation: Planning for the next Stage is an objective of Managing Stage Boundary process. All other options are true for Controlling a Stage process. 18

Copyright 2014, Simplilearn, All rights reserved.

Summary Here is a quick recap of what we have learnt in this lesson:

●

The purpose of the Controlling a Stage process is to assign work to be done, monitor work, deal with issues, report progress to the Project Board and take corrective actions to ensure that the stage remains within tolerance

●

Controlling a Stage activities are Project Manager oriented and are related to handling Work Packages, monitoring and reporting and managing issues

19

Copyright 2014, Simplilearn, All rights reserved.

Thank You

Based on AXELOS PRINCE2® material. Material is reproduced under licence from AXELOS Limited. All rights reserved. PRINCE2® is a [registered] trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved. AXELOS® is a [registered] trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved. The Swirl logo™ is a trade mark of AXELOS Limited, used under the permission of AXELOS Limited. All rights reserved.

20

Copyright2014, 2014, Simplilearn, All rights reserved. Copyright Simplilearn, All rights reserved.

Reference [1] Based on Managing Successful Projects with PRINCE2®, by AXELOS. Controlling a Stage, Purpose.

21

Copyright 2014, Simplilearn, All rights reserved.