Powerpoint - InControl V10 Presentation

An Overview of InControl 24-Sep-12

InControl and WorleyParsons


Established software company founded in 1985  Focus on innovative project management solutions  Tools for Project Teams
Acquired by the WorleyParsons Group in 2001  Australia’s largest Project Services Organisation
InControl  A mature product, based on sound PM practices  Proven on thousands of projects worldwide  Used by organisations and projects large and small

InControl - Benefits Success of a Project depends on sound Project Management. InControl can facilitate this through:
Minimising the project control effort
Increasing the accuracy of reporting
Providing an assessment of final cost and schedule (forecast)
Facilitating the collection of data for resource management
Facilitating the management of changes to project scope
Development and maintenance of ‘norms’ by collating data in a consistent manner
Versatility – Can be used to manage Small/Medium/Large Projects
Consistency – Promotes consistent Project Management across all projects

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Transparency - Provides comprehensive information on project status

Modular Approach

Project Summary

Other Systems

Estimating Planning

Project Control Module

Primavera

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Estimating & Proposal Generator

Variation Control Module

Progress Update Module

Financial Procurement SPF / Encompass

Document Control Module

Vendor Data Module

Principle of Operation




Based on the principle of Control Account management: ● Work Breakdown Structure (WBS) Code ● Code of Account (COA) ● Activity Detail Code




A project or activity is broken down into elements, defined in terms of:

– Scope – Inputs – Resources (Revenue & Cost) – Deliverables and Tasks 

Control Accounts can define & control any aspect of the project.



Control Accounts can be grouped, sorted and filtered using the Work Breakdown Structure (WBS) as well as additional Report Grouping Codes.

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Project Control

Project Control Module - PCM
The Project Control Module is used for: ● Project Set-Up ● Access to all data ● Control functionality of other modules

  

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Import actual hours & costs from Oracle Interfaces with planning system (Primavera) Limited to use by Project Control personnel 3 flexible input screens

Activity Details Screen • Control Account Details • Responsibility • Schedule data • Progress • Forecast

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Resource Budget Screens for Labour and Non-Labour • Current & Average Sell and Cost Rates • Budget in terms of Manhours, Revenue and Cost • Actuals Burned against each Budgeted Resource • “To Complete and “At Complete”

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Deliverables • Responsibility • Schedule • Progress Gates with Planned and Forecast Dates

PCM- Reports Productivity & Commitments


Resource QTC

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– Is calculated using the current budget and total to date figures for each Control Account. The Quantity to Complete (QTC) value is the value assigned based on a subjective review of the work to complete on the Control Account.

PCM- Reports Productivity & Commitments


Resource Forecast 1 (Productivity)

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– This calculates the forecast values based on the ‘Productivity’. This forecast assumes if you are tracking at a productivity of as shown in the product. column that you will continue to work at this productivity level for the remainder of the project.

PCM- Reports Productivity & Commitments


Resource Forecast 2 (Bdgt-Earned)

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– This forecast is calculated using a combination of the ‘Earned’ value and ‘Productivity’. The ’Final Forecast Cost’ is calculated on the assumption that productivity levels will be at ‘1’ for the remainder of the project. The ‘Earned’ value is a calculation of ‘Physical % complete’ as a % of ‘Current Budget’.

PCM – Reports Manhours Deliverable


The Deliverable Manhour Details report provides information on each deliverable budget, forecast and progress.

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● The report is grouped by Activity for the active project and is designed for in-house control and reporting of deliverable progress.

PCM- Reports Engineering Deliverable Status

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 Provides a colour-coded visual representation of Planned, Forecast and Achieved data for gated deliverables in any selected period. Can also show Weightings and missing dates

PCM – Reports S Curve/ Histogram


The Histogram and S-Curve reports provide visual representation of manpower budgets, forecasts, actuals and earned values including panned cumulative spread of cost and hour expenditure.

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– During project definition these reports in conjunction with the bar chart reports should be utilised to schedule work, during project execution they should be used for progress analysis and management reporting.

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PCM – Graphical Reports

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User Defined Reports

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Portfolio and Summary Reports

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Progress Update Module

Progress Update Module - PUM
The Progress Update Module: ● Records deliverable or task progress ● Collects forecast man-hours to completion

    

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Available to ALL users for ‘on-line’ updates Assigned delegate capability Allows users to generate deliverable control reports System allows remote access & updates Deliverables can be allocated to Work Packs Multiple Updates for similar gated deliverables

Progress Update Module - PUM

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Can update Multiple Deliverables with the same Gate Set

Gates Sets can be applied per deliverable

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Change Control

Variation Control Module - VCM The Variation Control Module:
Integral with other InControl modules     

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Generates change requests for approval by client Variations not client approved included as “Adjusted Budget” (ABQ) Manages Trends for inclusion in Forecast Allows multiple changes to a Control Account Pending change requests are included in quantity at completion Maintains variation control history

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VCM – Reports Change Request

Summary
Control Account based
Role Based
Integrated modules
Flexible
Applied to any project function
Allows remote access
Promotes ownership
Concept to completion
Assists knowledge management

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Assists with making informed decisions

Additional InControl Modules
Contracts Control Module ● Assists with the management and control of non-labour commitments, contracts, costs and invoices from inception to completion of projects regardless of size.


Project Summary Module ● Allows access to ALL InControl reports, including a high level summary report that can be generated for hours or costs. ● This report is generally used as the front page to summarise the project status when the InControl reports are forwarded to the client for review.

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Document Control Module ● Tracking the status of deliverables and non-deliverables from conception to completion. It produces reports and eleControl Accountonic transmittals and assists the Document Controller through timely and efficient execution of document management.

Additional InControl Modules


Vendor Data Module ● Designed to assist users with the management and control of project vendor data, that is, any data that forms part of an external Purchase Order or Contract which needs to be tracked. The VDM aids management by providing a controlled environment and a systematic approach to controlling vendor data.


Phasing Module

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● Enables users to generate phasing periods and hence cash flow data across the lifecycle of a project. The PHM provides users with the ability to normalise/spread costs across defined periods.

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