pmppresentationchapter1to7-160420043909
Short Description
pmp...
Description
Engosoft
PMP Presentation
Saad Merie, PMP Planning Engineer
PMP Preparation Course – Engosoft – Saad Merie
Introduction
The Exam PMBOK Why I need PMP
PMP Preparation Course – Engosoft – Saad Merie
Introduction Why I need PMP PMP Holder
Non-PMP Holder
Globally Accredited More Salary (10-15% more)
More Job Ofers
Nothing of that
+71400 0
PMP Preparation Course – Engosoft – Saad Merie
Introduction The Exam: Duration
200 Questio n
4 Hours
72 Sec Per Questio n
PMP Preparation Course – Engosoft – Saad Merie
Introduction The Exam: Requirements Trainin g 35 PDUs
Fees
555$
Experience 4500 h (bachelor 4 years)
7500 h (High School)
PMP Preparation Course – Engosoft – Saad Merie
Introduction The Exam: Fees
150$ Register in PMI
405$ Exam Fees
275$ ReExam Fees
PMP Preparation Course – Engosoft – Saad Merie
Introduction The Exam: Passing Score
Proficient
Moderately Proficient
61
Below Proficient
PMP Preparation Course – Engosoft – Saad Merie
Introduction PMBOK Organizations & Framework General
Framework
Organization s
Knowledge Areas Integration
Scope
Time
Cost
Quality
Human Resources
Communication
Risk
Procurement
Stakeholder
PMP Preparation Course – Engosoft – Saad Merie
1. Introduction: General
1.2
temporary endeavor undertaken to create
Project?
a unique product, service, or result. Considered Finished in three cases:
• Complete all objectives (from Owner Side). • Terminated when Can't Complete its objectives. • Terminated when there is no need for it anymore.
PMP Preparation Course – Engosoft – Saad Merie
1. Introduction: General Project
Operation
1.2
•
Temporary: Has Start and End Dates
•
Creates a unique product
•
Progressively Elaborated
•
Over the Product Life Cycle
•
Enhancements with production
•
Enhancements may be small projects
PMP Preparation Course – Engosoft – Saad Merie
1. Introduction: General
1.2
Project Running assembly Building Watering Organizing an an Extension Plants a large Twice on line aa Baking a wedding cake Shelving books at the library in conference a toy factory house week
Operation
PMP Preparation Course – Engosoft – Saad Merie 1.2. 1
1. Introduction: General
Portfolio Subportfoli o
Programs
Projects
Program Subprogram
Projects
Project Phase 1
Phase 2
PMP Preparation Course – Engosoft – Saad Merie
1. Introduction: General
1.4
Project
Progra m
Portfoli o
Result of Company’s Strategic Consideration s
Coordination between projects to obtain benefits not available by managing projects individually
Manage Programs and Projects together to achieve Company’s Strategic Objectives
PMP Preparation Course – Engosoft – Saad Merie 1.4. 3
1. Introduction: General Why we make a Project?
Market Demand
Social Needs
Business Need
Customer request
Environment Environment al Needs Needs al
Legal Legal Requirement Requirement
Technological Technological advance advance
PMP Preparation Course – Engosoft – Saad Merie
1. Introduction: General
1.4. 3
Project Management Office PMO
Supportiv e
Controllin g
Act like Consultant
Force Projects to follow PMO rules
Templates, best practices, Training Projects May not follow PMO instructions
Directive Act like project manager
Rules may be management framework and methodologies High Control
Low Control
Moderate Control
PMP Preparation Course – Engosoft – Saad Merie
1. Introduction: General Project Management Office PMO
Supportiv e
When a project gets started, AProvides centralized group of When you sit down to do your this group makes sure that the process risk your project, the planning team hasfor followed allare of project managers who documents and templates you go to them to find a and good theassigned initiating processes to manage for your project. example of a risk plan that’s have theprojects. right approvals to been useful start on other projects. working.
Controllin g
1.4. 3
Directive
PMP Preparation Course – Engosoft – Saad Merie 1.3
1. Introduction: General What is Project management?
5 Process Groups Planning
47 Processes
Closin g
Initiatin g Monitorin g and Controllin g
Executing
PMP Preparation Course – Engosoft – Saad Merie 2.1
2.1 Organizational Influences Organizations are systematic Organization ?
arrangements of entities (persons and/or departments) aimed at accomplishing a purpose, which may involve undertaking
Structure Functional
projects. Culture and
Style Values
Matrix
Reward System
Projectized
Policies
Communication s Distance Efect Technology Usage
PMP Preparation Course – Engosoft – Saad Merie
2.1 Organizational Influences Organizations Structure Types
Each Employee has one boss (The Functional Manager) Employees are stafed by department (Production, Marketing, Finance ..) Each Department do its part in the project interdependent from other departments Coordination on Functional Managers Level
Functional Organization
2.1.3
PMP Preparation Course – Engosoft – Saad Merie
2.1 Organizational Influences Organizations Structure Types
Project Manager is assigned as coordinator Project Manager has some Authorities Each Department do its part in the project in Coordination with Other Departments Coordination on Lowest Level
Weak Matrix Organization
2.1.3
PMP Preparation Course – Engosoft – Saad Merie
2.1 Organizational Influences Organizations Structure Types
Project Manager work full time Project Manager has more Authorities Project Manager is under Functional Manager Department
Balanced Matrix Organization
2.1.3
PMP Preparation Course – Engosoft – Saad Merie
2.1 Organizational Influences Organizations Structure Types
Project Manager work full time Project Manager has wide but not full Authorities Project Manager is under Projects Management Department
Strong Matrix Organization
2.1.3
PMP Preparation Course – Engosoft – Saad Merie
2.1 Organizational Influences Organizations Structure Types
Project Team work in same place Project Manager has full Authorities All Company’s Resources located in the projects
2.1.3
Projectized Organization
PMP Preparation Course – Engosoft – Saad Merie
2.1 Organizational Influences Organizational Structure Efect
2.1.3
PMP Preparation Course – Engosoft – Saad Merie
2.1 Organizational Influences
2.1.4
Organizational Process Assets (OPA)
The plans, processes, policies, procedures, OPA
and Knowledge bases specific to and used by the performing organization. The Project Team can follow OPA when needed.
PMP Preparation Course – Engosoft – Saad Merie
2.1 Organizational Influences Organizational Process Assets (OPA)
• Internal Guidelines and Policies OPA
• Internal Forms and Templates • Change Procedures • Financial controls procedures • Risk control procedures • Historical information and lessons learned
2.1.4
PMP Preparation Course – Engosoft – Saad Merie
2.1 Organizational Influences
2.1.5
Enterprise Environmental Factors (EEF)
Refer to conditions, not under the control EEF
of the project team, that influence, constrain, or direct the project.
PMP Preparation Course – Engosoft – Saad Merie
2.1 Organizational Influences
2.1.5
Enterprise Environmental Factors (EEF)
• Organizational culture and structure EEF
• Government or industry standards • Existing human resources • Personnel administration • Marketplace conditions • Political climate • Project management information system
PMP Preparation Course – Engosoft – Saad Merie
2.2 Project Stakeholders
2.2.1
All interested entities that may afect on Stakeholders ?
the project in Positive or Negative way. • Project Team • Project Manager • The Owner • The Consultant • Competitor
PMP Preparation Course – Engosoft – Saad Merie 2.2.3
2.2.3 Project Success Will be measured in terms of completing the project within the constraints of:
Quality Cost
Time Scope
As Approved
Resource s and Risk
PMP Preparation Course – Engosoft – Saad Merie 2.4
2.4 Project Life Cycle Project Life Cycle
Design Phase
A project life cycle is the series of phases that a project passes through from its initiation to its closure.
Construction Phase
Maintenance Phase
PMP Preparation Course – Engosoft – Saad Merie 2.4
2.4 Project Life Cycle Construction Phase
Design Phase • • • • •
Initiating Planning Executing Controlling Closing
• • • • •
Initiating Planning Executing Controlling Closing
Maintenance Phase • • • • •
Initiating Planning Executing Controlling Closing
THE PROJECT
PMP Preparation Course – Engosoft – Saad Merie
2.4 Project Life Cycle
2.4
Types
Predictiv e
Iterative
Adaptive
Plan Driven / Waterfall
Repetitive iterations or phases to develop the product
Change Driven / Agile
Scope, Time and Cost Determined early and everything is planned
Each iteration include activities from process groups
Product Concept Submitted in short period and enhance with next submission
Construction Projects
Design Projects
Software Projects
PMP Preparation Course – Engosoft – Saad Merie
2.4 Project Life Cycle
2.4
PMP Preparation Course – Engosoft – Saad Merie
3. Project Management Processes What is Project management?
3.1
PMP Preparation Course – Engosoft – Saad Merie Project Management Process Groups Knowledge Areas
4. Project
Initiating Process Group 4.1 Develop
Integration
Project
Management
Charter
Planning Process Group
Executin g Process Group 4.3 Direct and
4.2 Develop Project Management Plan
Manage Project Work
Monitoring and Controlling Process Group 4.4 Monitor and Control
4.6 Close Project Work 4.5 Perform Integrated Change Control
5.1 Plan Scope Management 5. Project Scope
5.2 Collect Requirements
5.5 Validate Scope
Management
5.3 Define Scope
5.6 Control Scope
5.4 Create WBS 6.1 Plan Schedule Management 6.2 Define Activities 6. Project Time
6.3 Sequence Activities
Management
6.4 Estimate Activity Resources 6.5 Estimate Activity Durations 6.6 Develop Schedule
T 31Closing Process Group
6.7 Control Schedule
Project or Phase
PMP Preparation Course – Engosoft – Saad Merie Project Management Process Groups Knowledge Areas
7. Project Cost Management
8. Project Quality Management
9. Project HR Management 10. Project Communication Management
Initiatin g Process Group
Planning Process Group
Executing Process Group
Monitoring and Controlling Process Group
7.1 Plan Cost Management 7.2 Estimate Costs
7.4 Control Costs
7.3 Determine Budget 8.1 Plan Quality Management
9.1 Plan Human Resource Management
10.1 Plan Communications Management
8.2 Perform Quality Assurance
8.3 Control Quality
9.2 Acquire Project Team 9.3 Develop Project Team 9.4 Manage Project Team 10.2 Manage Communications
10.3 Control Communications
T 31 Closing Process Group
PMP Preparation Course – Engosoft – Saad Merie Project Management Process Groups Knowledge Areas
Initiating Process Group
Planning Process Group
Executing Process Group
Monitoring and Controlling Process Group
T 31Closing Process Group
11.1 Plan Risk Management 11.2 Identify Risks 11. Project Risk
11.3 Perform Qualitative
Management
11.6 Control Risks
Risk Analysis 11.4 Perform Quantitative Risk Analysis 11.5 Plan Risk Responses
12. Project Procurement Management 13. Project Stakeholder Management
13.1 Identify Stakeholders
12.1 Plan Procurement
12.2 Conduct
12.3 Control
12.4 Close
Management
Procurements
Procurements
Procurements
13.3 Manage
13.4 Control
Stakeholder
Stakeholder
Engagement
Engagement
13.2 Plan Stakeholder Management
PMP Preparation Course – Engosoft – Saad Merie
3. Project Management Processes
3.1
Project Information Work Performance Data
Work Performance Information
Raw Data Activity Progress Quality Measures Start and End Dates • Number of Defects
• Analyzing raw data • Deliverables Status • Change Requests Status • Estimated Finish
• • • •
Work Performance Reports • Reports about Data • Dashboards • KPI • Graphs • Suggestions
PMP Preparation Course – Engosoft – Saad Merie 554
Common Terms in PMBOK
Process
Deliverabl e
WBS
Series of activates to get an output(s)
Any Unique and Verifiable result required to be produced to complete the project
Work Breakdown Structure
PMP Preparation Course – Engosoft – Saad Merie 554
Common Terms in PMBOK
Baseline Approved Version of a work product that can be changed only through formal Change Request
Change Request
EEF
A formal proposal to modify any document, deliverable, or baseline.
Conditions, not under the immediate control of the team, that influence, constrain, or direct the project
PMP Preparation Course – Engosoft – Saad Merie
Common Terms in PMBOK
Expert Judgment Judgment provided based upon expertise in an application area
554
Milestone
Product
A significant point or event in a project
An artifact that is produced, is quantifiable, and can be either an end item in itself or a component item
PMP Preparation Course – Engosoft – Saad Merie
Common Terms in PMBOK
554
PMIS
Requireme nt
Resource
Project Management Information System
A condition or capability that is required to be present in a product, to satisfy the contract
Manpower Equipment And Materials
PMP Preparation Course – Engosoft – Saad Merie
Common Terms in PMBOK
Work Authorization System Formal Document define who is authorized to do what, and which are the procedures for the work to be done
554
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
A project is handled by departments of an organization and expedited by a project coordinator. Which of the following statements is most likely to be true?
a) The performing organization is a weak matrix b) The performing organization is doing "management by projects" c) The performing organization is a strong matrix d) The performing organization is Projectized.
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
Which of the following is NOT a type of project management office? A. Directive B. Value-driven C. Supportive D. Controlling
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions Which of the following is NOT a characteristic of a project? A. Temporary B. Strategic C. Specific result D. Progressively elaborated
Q
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions Which of the following is NOT true about portfolio management? A. The portfolio manager judges the success of the portfolio by combining data from all of its programs and projects. B. A portfolio can contain projects and programs. C. A portfolio is organized around a business goal. D. A portfolio is always a group of programs.
Q
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
A project coordinator is having trouble securing programmers for her project. Every time she asks her boss to give a resource to the project he says that they are too busy to help out with her project. Which type of organization is she working in? A. Functional B. Weak Matrix C. Strong Matrix D. Projectized
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
You’re a project manager working on a software engineering project. The programmers have started building the software, and the testers have started to create the test environment. Which process group includes these activities? A. Initiating B. Planning C. Executing D. Closing
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
Which of the following is NOT true about overlapping phases?
A. Each phase is typically done by a separate team. B. There’s an increased risk of delays when a later phase can’t start until an earlier one ends. C. There’s an increased risk to the project due to potential for rework. D. Every phase must go through all five process groups.
PMP Preparation Course – Engosoft – Saad Merie 4
4. Project Integration Management Integration ?
includes the processes and activities to identify, define, combine, unify, and coordinate the various processes and project management activities within the Project Management Process Groups Project Management Process Groups
Knowledg e Areas
4. Project Integration
Initiatin g Planning Process Process Group Group 4.1 Develop project
4.2 Develop Project Management Plan
Executing Process Group
4.3 Direct and Manage Project
Monitoring and Controlling Process Group 4.4 Monitor and Control Project Work 4.5 Perform
Closing Process Group
4.6 Close Project
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration Management 4.1 Project Charter
4.1
document that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration • Formally Authorize the project Management 4.1 Project Charter
4.1
•
Define Start and End
•
Create official record for the project
•
Guarantee that the project align with company’s strategic goals
•
It is not a contract
•
Approved and Changed by the sponsor
•
should be general so we don’t change it
•
Scope Changes subject to what is written in Charter
•
Without Charter, Project Cannot begin
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.1 Develop Project Charter Management Inputs
Tools & Techniques
4.1
Outputs
.1 Project statement of work .2 Business case
.1 Expert judgment
.3 Agreements .4 Enterprise environmental factors .5 Organizational process assets
.1 Project charter
.2 Facilitation techniques
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.1 Develop Project Charter Management
4.1
4.1.1 Develop Project Charter: Inputs 4.1.1.1 Project Statement of work
• Description of the product that the project create • Part of the Tender or the Contract • Refer to: • Business need (same as following business case) • Company’s Strategic Plan and where the project fit in it.
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.1 Develop Project Charter Management
4.1
4.1.1 Develop Project Charter: Inputs 4.1.1.2 Business Case
• Describe from business point of view if the project worth investment. • Determine Project Boarder • Business Case define why we created the project (same reasons mentioned before here)
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.1 Develop Project Charter Management
4.1
4.1.1 Develop Project Charter: Inputs 4.1.1.3 Agreements
• Can be Contract, Letter of Agreement, Letter of Intent, Email, or any other formal document
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.1 Develop Project Charter Management
4.1.2 Develop Project Charter: Tools and Techniques 4.1.2.1 Expert Judgment
• Consultants • Stakeholders • Technical Advisors • Industry Experts • Subject Matter Experts (SME) • Project Management Office (PMO)
4.1
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.1 Develop Project Charter Management
4.1.2 Develop Project Charter: Tools and Techniques 4.1.2.2 Facilitation Techniques
• Brainstorming • Conflict Resolution • Problem Solving • Meeting Management
4.1
PMP Preparation Course – Engosoft – Saad Merie 4.1
4. Project Integration 4.1 Develop Project Charter Management 4.1.3 Develop Project Charter: Outputs 4.1.3.1 Project Charter
Project Manager Authority
Project Purpose
Project Objectives
Assumptions and Constraints
Customer Needs
High Level Requirement s
High Level Risks
Summary Milestone Schedule
Summary Budget
Stakeholder List
Project Success Criteria
Who Approve the Charter
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration Management
4.2
the process of defining, preparing, and
4.2 Project Management Plan
coordinating all subsidiary plans and integrating them into a comprehensive project management plan. The key benefit of this process is a central document that defines the basis of all project work
PMP Preparation Course – Engosoft – Saad Merie 4.2
4. Project Integration Management • Define how to Execute, Monitor and Close 4.2 Project Management Plan
Project. • It is Progressively Elaborated and prepared over the project life cycle until project close. • It is controlled and approved through Perform Integrated Change Control Process. • When it is baselined, it can be changed Only with Change Request.
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.2 Develop Project Management Plan Management Inputs
Tools & Techniques
4.2
Outputs
.1 Project charter .1 Expert judgment .2 Outputs from other processes .3 Enterprise environmental factors .4 Organizational process assets
.1 Project management plan .2 Facilitation techniques
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.2 Develop Project Management Plan Management 4.2.3 Develop Project Management: Outputs 4.2.3.1 Project Management Plan
•
All other management plans
•
Scope Baseline, Schedule Baseline, Cost baseline
•
Selected Project life cycle
•
Selected processes for this project
•
Description of the Tools and Techniques for those processes
•
Description how we maintain the integrity of the baselines
•
Open Issues and cases
4.2
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration Management
4.2
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration Management
4.3
the process of leading and performing the
4.3 Direct and Manage Project Work
work defined in the project management plan and implementing approved changes to achieve the project’s objectives. The key benefit of this process is that it provides overall management of the project work.
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.3 Direct and Manage Project Work Management Inputs .1 Project management plan .2 Approved change requests .3 Enterprise environmental factors .4 Organizational process assets
Tools & Techniques .1 Expert judgment
4.3
Outputs .1 Deliverables .2 Work performance data
.2 Project management information system
.3 Change requests .4 Project management plan updates
.3 Meetings
.5 Project documents updates
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.3 Direct and Manage Project Work Management •
Perform Project Activities
•
Create Deliverables
•
Acquire, Train and manage project team
•
Get and manage resources
•
Apply method of Statements
•
Create and manage communication tunnels
•
Issue Change Requests
•
Manage Risks, Procurement and stakeholders
•
Collect and manage lessons learned
•
Apply process enhancements
4.3
PMP Preparation Course – Engosoft – Saad Merie 4.3
4. Project Integration 4.3 Direct and Manage Project Work Management
4.3.1 Direct and Manage Project Work: Inputs 4.3.1.2 Approved Change Requests
•
Outcome from 4.5 Perform Integrated Change Control
•
CRs which approved by CCB (Change Control Board)
• Approve • 4.5 Perform Integrated Change Control
CR
• Implement • 4.3 Direct and Approved CR Manage Project Work
• Follow up • 4.4 Monitor and Validated CR Control Project Work
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.3 Direct and Manage Project Work Management
4.3.2 Direct and Manage Project Work: Tools and Techniques 4.3.2.2 Project Management Information System (PMIS)
Part of EEF that Contain: •
Scheduling Tool
•
Work Authorization System
•
Configuration Management System
•
Information Collection and Distribution System
•
Interface to Online Automated System
•
Automated Gathering and Reporting on KPIs
4.3
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.3 Direct and Manage Project Work Management
4.3.2 Direct and Manage Project Work: Tools and Techniques 4.3.2.3 Meetings
•
Three Types: 1. Information Exchange. 2. Brainstorming and Options Evaluation. 3. Decision Making.
•
The Best Practice is to make each type in separate meeting.
•
Each meeting should have specific Agenda, Purpose and Time.
•
Should Documented through MOM and Action Items.
•
MOM to be saved in PMIS as planned.
•
Preferably FACE to FACE meeting.
4.3
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.3 Direct and Manage Project Work Management
4.3
4.3.3 Direct and Manage Project Work: Outputs 4.3.3.1 Deliverables
Any Unique and Verifiable result required to be produced to complete the project.
PMP Preparation Course – Engosoft – Saad Merie 4.3
4. Project Integration 4.3 Direct and Manage Project Work Management
4.3.3 Direct and Manage Project Work: Outputs 4.3.3.2 Work Performance Data
Work Performance Data
Work Performance Information
Raw Data Activity Progress Quality Measures Start and End Dates • Number of Defects
• Analyzing raw data • Deliverables Status • Change Requests Status • Estimated Finish
• • • •
Work Performance Reports • Reports about Data • Dashboards • KPI • Graphs • Suggestions
PMP Preparation Course – Engosoft – Saad Merie 4.3
4. Project Integration 4.3 Direct and Manage Project Work Management
4.3.3 Direct and Manage Project Work: Outputs 4.3.3.3 Change Requests
•
CR: A formal proposal to modify any document, Deliverable, or baseline.
•
CRs are implemented in this process only. Corrective Action
Preventive Action
Defect Repair
Updates
Realign Project Performance with Project Management Plan
Insure that future performance is aligned with Project Management Plan
Modify the product or part of it as per requirements and standards
Update plans and documents to match new idea or content
PMP Preparation Course – Engosoft – Saad Merie 4.3
4. Project Integration 4.3 Direct and Manage Project Work Management
4.3.3 Direct and Manage Project Work: Outputs 4.3.3.3 Change Requests
Corrective Action
Preventiv e Action
Defect Repair
Final Project Cost Change Honeycomb at Costs areWall over may exceed Colors Columns budget Budget
Updates
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration Management the process of tracking, reviewing, and 4.4 Monitor and Control Project Work
4.4
reporting the progress to meet the performance objectives defined in the project management plan. The key benefit of this process is that it allows stakeholders to understand the current state of the project, the steps taken, and budget, Schedule, and scope forecasts.
PMP Preparation Course – Engosoft – Saad Merie 4.4
4. Project Integration Management • Compare Actual vs Planned Performance 4.4 Monitor and Control Project Work
• Determine if Change Request is needed • Identify new Risks and follow up current ones • Monitor Product Status • Analyze project information • Prepare Cost and Schedule Estimates • Follow up Implemented Change Requests
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.4 Monitor and Control Project Work Management Inputs .1 Project management plan
4.4
Tools & Techniques
Outputs
..1 Expert judgment
.1 Change requests
.2 Analytical techniques
.2 Work performance reports
.3 Project management information system
.3 Project management plan updates
.4 Meetings
.4 Project documents updates
.2 Schedule forecasts .3 Cost forecasts .4 Validated changes .5 Work performance information .6 Enterprise environmental factors .7 Organizational process assets
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.4 Monitor and Control Project Work Management
4.4.1 Monitor and Control Project Work: Inputs 4.4.1.2 Schedule Forecasts
Comes from Control Schedule Process 4.4.1.3 Cost Forecasts
Comes from Control Costs Process
4.4
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.4 Monitor and Control Project Work Management
4.4
4.4.1 Monitor and Control Project Work: Inputs 4.4.1.4 Validated Changes
• Approve • 4.5 Perform Integrated Change Control
CR
• Implement • 4.3 Direct and Approved CR Manage Project Work
• Follow up • 4.4 Monitor and Validated CR Control Project Work
PMP Preparation Course – Engosoft – Saad Merie 4.4
4. Project Integration 4.4 Monitor and Control Project Work Management
4.4.1 Monitor and Control Project Work: Inputs 4.4.1.5 Work Performance Information
Performance Data From 4.3
Performance Information
Performance Reports
PMP Preparation Course – Engosoft – Saad Merie 4.4
4. Project Integration 4.4 Monitor and Control Project Work Management
4.4.2 Monitor and Control Project Work: tools and Techniques 4.4.2.2 Analytical Techniques
Regression Analysis
Grouping Methods
Casual Analysis
Root Cause Analysis
Failure Mode and Efect Analysis FMEA
Fault Tree Analysis FTA
Reserve Analysis
Trend Analysis
Earned Value Management
Variance Analysis
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.4 Monitor and Control Project Work Management
4.4
4.4.3 Monitor and Control Project Work: Outputs 4.4.3.1 Change Requests
Comparing Performance Results with Plan may require CR 4.4.3.2 Work Performance Reports
• Reports is the way to show information in useful interface to make it easy for decision makers, or to highlight problems. • It is part of Project Documents • Contain: Project Status, Memos, Reasons of Delay, Notes, Recommendations, Updates.
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration the process of reviewing all change requests; Management 4.5 Perform Integrated Change Control
4.5
approving changes and managing changes to deliverables, organizational process assets, project documents, and the project management plan; and communicating their disposition.
The key benefit of this process is that it allows for documented changes within the project to be considered in an integrated fashion while reducing project risk, which often arises from changes made without consideration to the overall project objectives or plans.
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration • It is Project Manager Responsibility Entirely Management 4.5 Perform Integrated Change Control
4.5
• It started from first inspection in the project till close • CRs may be requested by a stakeholder • All CRs should be documented officially • Estimate the impact of CR on time and cost • Approval through Change Control Board (CCB) • CCB can be one person and can include the sponsor • Approved and Rejected CRs to be distributed • Approved CRs will be implemented through 4.3
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration Configuration Management Control Keep: Management 4.5 Perform Integrated Change Control
4.5
1. Deliverables Specs 2. Processes Specs
Change Management Control: 1. Manage Changes on Deliverables 2. Manage Changes on Documents 3. Manage Changes on Baselines and Plans
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.5 Perform Integrated Change Control Management Inputs .1 Project management plan
Tools & Techniques .1 Expert judgment
.2 Work performance reports .3 Change requests
Outputs .1 Approved change requests .2 Change log
.2 Meetings .3 Project management plan updates
.4 Enterprise environmental factors .5 Organizational process assets
4.5
.3 Change control tools
.4 Project documents updates
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.5 Perform Integrated Change Control Management
4.5
4.5.1 Perform Integrated Change Control: Inputs 4.5.1.3 Change Requests
• Approve • 4.5 Perform Integrated Change Control
CR
• Implement • 4.3 Direct and Approved CR Manage Project Work
• Follow up • 4.4 Monitor and Validated CR Control Project Work
Project Manager Main Priority is to resist unnecessary changes
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.5 Perform Integrated Change Control Management
4.5
4.5.3 Perform Integrated Change Control: Outputs 4.5.3.2 Change Log
• Approved and Rejected CRs to be documented in Change Log • to be updated and distributed Regularly to entities and stakeholders • Change Log is part of Project Documents
PMP Preparation Course – Engosoft – Saad Merie 4.6
4. Project Integration Management the process of finalizing all activities across all 4.6 Close Project or Phase
of the Project Management Process Groups to formally complete the project or phase. The key benefit of this process is that it provides lessons learned, the formal ending of project work, and the release of organization resources to pursue new endeavors.
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.6 Close Project or Phase Management Inputs
Tools & Techniques
.1 Project management plan
.1 Expert judgment
.2 Accepted deliverables
.2 Analytical techniques
.3 Organizational process assets
.3 Meetings
4.6
Outputs .1 Final product, service, or result transition
.2 Organizational process assets updates
PMP Preparation Course – Engosoft – Saad Merie 4.6
4. Project Integration 4.6 Close Project or Phase Management 4.6.1 Close Project or Phase: Inputs 4.6.1.2 Accepted Deliverables
Deliverabl e
Control Quality
Verified Deliverable
Validate Scope
Close
Accepted DeliverableProject
Phase
/
PMP Preparation Course – Engosoft – Saad Merie
4. Project Integration 4.6 Close Project or Phase Management 4.6.3 Close Project or Phase: Outputs
4.6.3.2 Organizational Process Assets Updates
OPA to be update: • Project file in Company’s Archive • Lessons learned If the owner has no more money to pay for the project Then We have to close it
4.6
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
A team member approaches you with a change that could cut your schedule down by a month. What is the first thing you should do? A. Write up a change request and see if you can get it approved. B. Make the change; it’s going to save time and nobody will want the project to take longer than it should. C. Figure out the impact on the scope of the work and the cost before you write up the change request. D. Tell the team member that you’ve already communicated the deadline for the project, so you can’t make any changes now.
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
Brandi is a project manager on a software project. About halfway through development, her team found that they had not estimated enough time for some of the technical work they needed to do. She requested that the new work be added to the scope statement and that the time to do the work be added to the schedule. The change control board approved her change. What’s her next step? A. Update the scope and schedule baselines to reflect the approved change. B. Start doing the work. C. Gather performance metrics on the team’s work so far. D. Perform Quality Assurance.
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
You have just delivered a product to your client for acceptance when you get a call that some features they were expecting are missing. What’s the first thing you should do? A. Get your team together and reprimand them for building a product that doesn’t meet user expectations. B. Tell the client that the product passed all of your internal quality inspections and scope verification processes, so it must be fine. C. Tell the team to start building the missing features into the product right away. D. Call a meeting with the client to understand exactly what is unacceptable in the product and try to figure out what went wrong along the way.
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
Which of the following BEST describes the main purpose of the project charter? A. It authorizes the project manager to work on the project. B. It identifies the sponsor and describes his or her role on the project. C. It contains a list of all activities to be performed. D. It describes the initial scope of the work.
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
Which of the following is NOT a characteristic of the Project Management plan? A. Collection of subsidiary plans B. Formal, written communication C. A bar chart that shows the order of tasks and their resource assignments D. Must be approved by project sponsor
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
You are a project manager for a software project. Your team buys a component for a web page, but they run into defects when they use it. Those defects slow your progress down considerably. Fixing the bugs in the component will double your development schedule, and building your own component will take even longer. You work with your team to evaluate the cost and impact of all of your options and recommend hiring developers at the company that built the component to help you address problems in it. That will cost more, but it will reduce your delay by a month. What is your next step? A. Fix the component. B. Write up the change request and take it to the change control board. C. Start Plan Procurements so you can get the contract ready for the vendor. D. Change the scope baseline to include your recommendation.
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
The terms of union contracts are considered ______________ in your project plan. A. Assumptions B. Constraints C. Requirements D. Collective bargaining agreements
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management Scope Management
5
includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully. Project Management Process Groups
Knowledg e Areas
5. Project Scope
Initiatin g Planning Process Process Group Group 5.1 Plan Scope Management 5.2 Collect Requirements
Executing Process Group
Monitoring and Controlling Process Group 5.5 Validate Scope
Closing Process Group
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
Product Scope
Project Scope
Specs and Properties of the required Product
It is the work required to get the product
Final Product Should be Compared with Product Requirements (5.2)
Final Result should be compared with Project Management Plan
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
Controlled Scope Change
(Gold Plating) Uncontrolled (Scope Creep)
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
5.1 Plan Scope Management
Inputs .1 Project management plan
Tools & Techniques
Outputs
.1 Expert judgment
.1 Scope management plan
.2 Meetings
.2 Requirements management plan
.2 Project charter .3 Enterprise environmental factors .4 Organizational process assets
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
5.1 Plan Scope Management 5.1.3 Plan Scope Management: Outputs 5.1.3.1 Scope Management Plan
A plan to define how the Scope will be defined, Managed, Controlled and Checked. 5.1.3.2 Requirements Management Plan
A plan to define how the requirements will be analyzed, documented and managed.
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management The Process of collect, document and 5.2 Collect Requirement s
manage stakeholders requirements to achieve project objectives. Project Success Depend on how much stakeholder involve in collect and document requirements process
5
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
5.2 Collect Requirements
Inputs .1 Scope management plan
Tools & Techniques .1 Interviews .2 Focus groups .3 Facilitated workshops
.2 Requirements management plan
Outputs .1 Requirements documentation
.4 Group creativity techniques .5 Group decision-making techniques
.3 Stakeholder management plan
.6 Questionnaires and surveys .7 Observations
.4 Project charter
.8 Prototypes .9 Benchmarking
.5 Stakeholder register
.10 Context diagrams .11 Document analysis
.2 Requirements traceability matrix
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
5.2 Collect Requirements
Business Requirement s
Stakeholder Requirement s
Solution Requirement s
Transition Requirement s (Training)
Project Requirement s
Quality Requirement s
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
5.2 Collect Requirements 5.2.2 Collect Requirements: Tools and Techniques 5.2.2.2 Focus Groups
Arranged meetings between the prequalified stakeholders and subject matter experts to get their ideas about the required product.
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
5.2 Collect Requirements 5.2.2 Collect Requirements: Tools and Techniques 5.2.2.3 Facilitated Workshops
•
Workshop between The Key Stakeholders
•
It increases trust between Stakeholders
•
One example is Joint Application Design (JAD) in software field
•
Other example is Quality Function Development QFD in industries
•
QFD Start with collecting customer need which known as Voice of Customer VOC.
•
The requirements get arranged and prioritized.
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
5.2 Collect Requirements 5.2.2 Collect Requirements: Tools and Techniques 5.2.2.4 Group Creativity Techniques
•
Brainstorming
•
Nominal Group Technique: same as brainstorming but with vote
•
Idea/Mind Mapping: put all the ideas in one map
•
Affinity Diagram: put similar ideas in groups
•
Multi criteria Decision Analysis: add several criteria to ideas
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management 5.2 Collect Requirements 5.2.2 Collect Requirements: Tools and Techniques 5.2.2.5 Group Decision Making Techniques
• Unanimity (All) • Majority (More than 50%) • Plurality (Most of, Less than 50%) • Dictatorship 5.2.2.6 Questionnaires and Surveys
When trying to get requirements from wild audience, or several places.
5
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
5.2 Collect Requirements 5.2.2 Collect Requirements: Tools and Techniques 5.2.2.7 Observations
• Known as Job Shadowing • Check how experts do the work • Used when it is hard to get the requirements 5.2.2.8 Prototypes
• To get early feedback on requirements and Model of the product. • Type of Risk Avoidance
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management 5.2 Collect Requirements 5.2.2 Collect Requirements: Tools and Techniques 5.2.2.9 Benchmarking
• Compare current practice with Best Practice 5.2.2.10 Context Diagrams
• Chart that show the whole process 5.2.2.11 Document Analysis
• We can get requirements by analyzing some documents like business plans, market conditions, agreements, request for
5
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management 5.2 Collect Requirements 5.2.3 Collect Requirements: Outputs 5.2.3.1 Requirements Documentation
Requirements Have to be: 1. Unambiguous (measurable and testable) 2. Traceable 3. Complete 4. Consistent 5. Acceptable to key stakeholders
5
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
5.2 Collect Requirements 5.2.3 Collect Requirements: Outputs 5.2.3.2 Requirements Traceability Matrix
• It link Requirements with Deliverables, and Reduce Gold plating • The benefit of it is to insure that each requirement add business value • It is the basis of Requirement Management
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
the process of developing a detailed 5.3 Define Scope
description of the project and product. Not all requirements will be in the scope of works, here we define which requirements should be included.
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
5.3 Define Scope
Inputs
Tools & Techniques
.1 Scope management plan
.1 Expert judgment
.2 Project charter
.2 Product analysis
.3 Requirements documentation
.3 Alternatives generation
.4 Organizational process assets
.4 Facilitated workshops
Outputs .1 Project scope statement
.2 Project documents updates
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
5.3 Define Scope 5.3.2 Define Scope: Tools and Techniques 5.3.2.2 Product Analysis
• It is used when the project is created to make a product only • To get the product, there are several ways, analyzing the product help to define them 5.3.2.3 Alternatives Generation
• Analyze all possible methods to accomplish the project
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
5.3 Define Scope 5.3.3 Define Scope: Outputs 5.3.3.1 Project Scope Statement
It is progressively elaborated, and contains: • Product Scope Description • Acceptance Criteria • Deliverables list • Project Exclusion (what is excluded) • Constraints • Assumptions (Assumed in Charter, Detailed in Define Scope)
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
the process of subdividing project 5.4 Create WBS
deliverables and project work into smaller, more manageable components.
The project decomposed into work packages, each one represent the lowest level that work can be managed, estimate, and controlled.
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
5.4 Create WBS
Inputs
Tools & Techniques
Outputs
.1 Decomposition
.1 Scope baseline
.2 Expert judgment
.2 Project documents updates
.1 Scope management plan .2 Project scope statement .3 Requirements documentation .4 Enterprise environmental factors .5 Organizational process assets
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
5.4 Create WBS 5.4.2 Create WBS: Tools and Techniques 5.4.2.1 Decomposition
• Subdividing Scope intro smaller components • It is progressively elaborated, and this known as Rolling Wave Planning • Level of decomposition depend on the project complexity • Decomposition can be by Stage or Deliverable • Extra Decomposition make work hard to follow up
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
5.4 Create WBS 5.4.3 Create WBS: Outputs 5.4.3.1 Scope Baseline
WBS Dictionary
WBS
Scope Statemen t
Scope
Baseline
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management 5.4 Create WBS 5.4.3 Create WBS: Outputs 5.4.3.1 Scope Baseline
WBS Dictionary includes details about each WBS like: • WBS Accounts Code • Work Description • Constraints and Assumptions • Entity in charge • Internal Activities • Cost, time, resources estimates
5
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management 5.5 Validate Scope
5
the process of formalizing acceptance of the completed project deliverables.
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
5.5 Validate Scope
Inputs
Tools & Techniques
.1 Project management plan .2 Requirements documentation
.1 Accepted deliverables .1 Inspection .2 Change requests
.3 Requirements traceability matrix .4 Verified deliverables .5 Work performance data
Outputs
.2 Group decision-making techniques
.3 Work performance information .4 Project documents updates
PMP Preparation Course – Engosoft – Saad Merie 5
5. Project Scope Management 5.5 Validate Scope 5.5.3 Validate Scope: Outputs 5.5.3.1 Accepted Deliverables
Deliverabl e
Control Quality
Verified Deliverable
Validate Scope
Close
Accepted DeliverableProject
Phase
/
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
the process of monitoring the status of 5.6 Control Scope
the project and product scope and managing changes to the scope baseline.
Scope Creep: the additional work added to scope without consideration for time or cost or resources.
PMP Preparation Course – Engosoft – Saad Merie
5. Project Scope Management
5
5.6 Control Scope
Inputs
Tools & Techniques
Outputs
.1 Project management plan
.1 Work performance information
.2 Requirements documentation
.2 Change requests
.3 Requirements traceability matrix
.1 Variance analysis
.3 Project management plan updates
.4 Work performance data
.4 Project documents updates
.5 Organizational process assets
.5 Organizational process assets updates
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
Which of the following best describes decomposition?
A. Waiting for a task to expire so that it can break down into smaller tasks B. Taking a deliverable and breaking it down into the smaller work Packages so that it can be organized and planned C. Categorizing work packages D. Dividing work packages into deliverables that can be planned for
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
Tom is the project manager of an accounting project. He has just finished defining the scope for the project and is creating the WBS. He goes to his organizational process asset library and finds a WBS from a past project to use as a jumping-off point. Which of the following describes the asset that Tom is using? A. Decomposition B. Delphi technique C. Brainstorming D. Templates
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
Which of the following is the correct order of the Monitoring and Controlling processes for Scope Management? A. First Validate Scope, then Control Scope. B. First Control Scope, then Validate Scope. C. Both happen simultaneously. D. There is not enough information to decide.
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
You are managing a software project. During a walkthrough of newly implemented functionality, your team shows you a new feature that they have added to help make the workflow in the product easier for your client. The client didn’t ask for the feature, but it does look like it will make the product easier to use. The team developed it on their own time because they wanted to make the client happy. You know this change would never have made it through change control. What is this an example of? A. Gold plating B. Scope creep C. Alternatives analysis D. Schedule variance
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions You are developing the project scope statement for a new project. Which of the following is NOT part of creating a project scope statement?
A. Validate Scope B. Using the project charter C. Alternatives identification D. Obtaining plan approval
Q
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
The scope baseline consists of: A. The Scope Management plan, the project scope statement, and the WBS B. The Scope Management plan, requirements documents, and the WBS C. The Scope Management plan, the WBS, and the WBS dictionary D. The project scope statement, the WBS, and the WBS dictionary
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
You are the project manager on a construction project. As you’re planning out the work your team will do, you divide up all of the work into work packages and create a WBS that shows how they fit into categories. For each one of the work packages, you write down details such as initial estimates and information about what account it should be billed against. Where do you store all of that information? A. Scope Management plan B. WBS C. WBS dictionary D. Project scope statement
PMP Preparation Course – Engosoft – Saad Merie 6
6. Project Time Management Time Management
includes the processes required to manage the timely completion of the project. Project Management Process Groups
Knowledg e Areas
6. Project Time Management
Initiati ng Process Group
Planning Process Group 6.1 6.2 6.3 6.4 6.5 6.6
Plan Schedule Management Define Activities Sequence Activities Estimate Activity Resources Estimate Activity Durations Develop Schedule
Executin g Process Group
Monitoring and Controlling Process Group 6.7 Control Schedule
Closing Process Group
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.1 Plan Schedule Management
Inputs
Tools & Techniques
.1 Project management plan
.1 Expert judgment
.2 Project charter .3 Enterprise environmental factors .4 Organizational process assets
.2 Analytical techniques
.3 Meetings
Outputs
.1 Schedule management plan
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management 6.1 Plan Schedule Management 6.1.3 Plan Schedule Management: Outputs 6.1.3.1 Schedule Management Plan
• Methodology and tool of developing project schedule • Accuracy level of estimating • Units (days, months?) and Calendars • Updating Schedule procedures • Control Thresholds • Performance measurement rules (like EVM) • Reports samples
6
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.2 Define Activities
Inputs
Tools & Techniques
Outputs
.1 Schedule management plan
.1 Decomposition
.1 Activity list
.2 Rolling wave planning
.2 Activity attributes
.3 Expert judgment
.3 Milestone list
.2 Scope baseline .3 Enterprise environmental factors .4 Organizational process assets
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.2 Define Activities 6.2.2 Define Activities: Tools and Techniques 6.2.2.2 Rolling Wave Planning
Iterative planning technique in which the work to be accomplished in the near term is planned in detail, while the work in the future is planned at a higher level. It is a form of progressive elaboration.
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management 6.2 Define Activities 6.2.3 Define Activities: Outputs 6.2.3.2 Activity Attributes
Other attributes to be added to activity list like: •
Activity ID
•
WBS ID
•
Activity Start and End Dates
•
Successor and Predecessor
•
Resources requirements
6
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.3 Sequence Activities
Inputs .1 Schedule management plan .2 Activity list
Tools & Techniques .1 Precedence diagramming method (PDM)
Outputs .1 Project schedule network diagrams
.3 Activity attributes .4 Milestone list
.2 Dependency determination
.5 Project scope statement .6 Enterprise environmental factors .7 Organizational process assets
.2 Project documents updates .3 Leads and lags
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management 6.3 Sequence Activities 6.3.2 Sequence Activities: Tools and Techniques 6.3.2.1 Precedence Diagramming Method (PDM)
One way to show it is AON (Activity on Node) The Activity on node, and the relationship on Arrow It has 4 types of relationships: FS,FF,SS,SF A
B
6
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.3 Sequence Activities 6.3.2 Sequence Activities: Tools and Techniques 6.3.2.2 Dependency Determination
Mandatory Dependencies Hard Logic
Discretionary Dependencies
External Dependencies
Internal Dependencies
Out of Project team control
Under project team control
Soft Logic
Contractually or legally required Inherent in the nature of work
Best Practice
Has Physical limits It is not Constraints
Documented
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management 6.3 Sequence Activities 6.3.2 Sequence Activities: Tools and Techniques 6.3.2.3 Leads and Lags
6
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.3 Sequence Activities 6.3.3 Sequence Activities: Outputs 6.3.3.1 Project Schedule Network Diagrams
Workflow shows logical relationships between activities, and explanation for strange ones.
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.4 Estimate Activity Resources
Inputs .1 Schedule management plan
Tools & Techniques .1 Expert judgment
.1 Activity resource requirements
.2 Activity list .3 Activity attributes
Outputs
.2 Alternative analysis
.4 Resource calendars .3 Published estimating data
.2 Resource breakdown structure
.5 Risk register .6 Activity cost estimates
.4 Bottom-up estimating
.7 Enterprise environmental factors .8 Organizational process assets
.3 Project documents updates .5 Project management software
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management 6.4 Estimate Activity Resources 6.4.2 Estimate Activity Resources: Tools and Techniques 6.4.2.2 Alternative Analysis
• Manual vs Automatic • Buy vs Build vs Rent
6
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management 6.4 Estimate Activity Resources 6.4.3 Estimate Activity Resources: Outputs 6.4.3.1 Activity Resource Requirements
• Quantity and Type • Assumptions and Basis of Estimate • Availability
6
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.5 Estimate Activity Durations
Inputs .1 Schedule management plan
Tools & Techniques
Outputs
.1 Expert judgment
.2 Activity list .3 Activity attributes
.2 Analogous estimating
.1 Activity duration estimates
.4 Activity resource requirements .5 Resource calendars .6 Project scope statement
.3 Parametric estimating .4 Three-point estimating
.7 Risk register .8 Resource breakdown structure .9 Enterprise environmental factors .10 Organizational process assets
.5 Group decision-making techniques .6 Reserve analysis
.2 Project documents updates
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management 6.5 Estimate Activity Durations 6.5.2 Estimate Activity Duration: Tools and Techniques 6.5.2.2 Analogous Estimating
• Use date from old project for same activity • Activity should be same quantity • Used when we don’t have a lot of information • Pros: Low cost and Time • Cons: Lack of Accuracy
6
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management 6.5 Estimate Activity Durations 6.5.2 Estimate Activity Duration: Tools and Techniques 6.5.2.3 Parametric Estimating
• Depends on unit estimate • Like square meter cost in construction • More Accuracy
6
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.5 Estimate Activity Durations 6.5.2 Estimate Activity Duration: Tools and Techniques 6.5.2.4 Three-Point Estimating
Depend on Pert Technique: tO: Optimistic Likely
tP: Pessimistic
tM: Most
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.5 Estimate Activity Durations 6.5.2 Estimate Activity Duration: Tools and Techniques 6.5.2.5 Group Decision-Making Techniques
• Brainstorming , Delphi Technique , Nominal group • Used to enhance estimates • People who participate in estimates tend to keep their words.
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.5 Estimate Activity Durations 6.5.2 Estimate Activity Duration: Tools and Techniques 6.5.2.6 Reserve Analysis
Contingency Reserves Known-unknowns
Management Reserves Unknown-Unknowns
Accepted Identified Risks which have response Strategies Can be % or fixed number Calculated by Monte-Carlo Simulation
Unseen work inside scope
Not part of Schedule Baseline
Visited while executing Documented
Part of Overall Project Duration Requirements
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management 6.6 Develop Schedule
6
The process of analyzing activity sequences, durations, resource requirements, and schedule constraints to create the project schedule model.
PMP Preparation Course – Engosoft – Saad Merie 6
6. Project Time Management 6.6 Develop Schedule
Inputs
Tools & Techniques
Outputs
.1 Schedule management plan
.1 Schedule network analysis
.1 Schedule baseline
.2 Activity list .3 Activity attributes .4 Project schedule network diagrams .5 Activity resource requirements .6 Resource calendars
.2 Critical path method .2 Project schedule .3 Critical chain method .4 Resource optimization techniques
.3 Schedule data
.5 Modeling techniques
.4 Project calendars
.7 Activity duration estimates .8 Project scope statement .9 Risk register .10 Project staf assignments .11 Resource breakdown structure
.6 Leads and lags .5 Project management plan updates .7 Schedule compression
.12 Enterprise environmental factors .13 Organizational process assets
.8 Scheduling tool
.6 Project documents updates
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.6 Develop Schedule 6.6.2 Develop Schedule: Tools and Techniques 6.6.2.2 Critical Path Method (CPM)
Float
A B
C D E Time
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.6 Develop Schedule 6.6.2 Develop Schedule: Tools and Techniques 6.6.2.2 Critical Path Method (CPM)
A
Free Float
Total Float
B
C
D Time
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.6 Develop Schedule 6.6.2 Develop Schedule: Tools and Techniques 6.6.2.2 Critical Path Method (CPM)
•
Critical path is the longest path represent minimum project duration
•
Calculate ES,LS,EF,LF for all activities using forward pass and backward pass
•
It doesn’t consider Resources Limitation
•
It is used to Calculate float for each path in the Scheduling model
•
Total float: amount of time the activity can be late without making project late
•
Free float: amount of time the activity can be late without making next ES late
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management 6.6 Develop Schedule 6.6.2 Develop Schedule: Tools and Techniques 6.6.2.3 Critical Chain Method
Bufer Path 1
CP
Path 2
Bufer
6
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management 6.6 Develop Schedule 6.6.2 Develop Schedule: Tools and Techniques 6.6.2.3 Critical Chain Method
•
We add Bufer for each path to consider Resources Limitation and Uncertainty
•
It developed from CPM
•
It consider resource levelling and optimization
•
Critical Chain is Critical Path constrained by resources
•
Instead of Float Management, we have Bufer Management
•
We add Feeding Bufer on non-critical paths
6
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.6 Develop Schedule 6.6.2 Develop Schedule: Tools and Techniques 6.6.2.4 Resource Optimization Techniques
Resource Levelling
Resource Smoothing
Adjust Actives Start and Finish to get balanced resource requirements
Adjust Activities Start and Finish in Free / Total Float
Used when we have same Resources for same period
Put fixed limit for resources
Done on Critical Path
Not on Critical path
It may extend the project
No project extension
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.6 Develop Schedule 6.6.2 Develop Schedule: Tools and Techniques 6.6.2.5 Modelling Techniques
What-if Scenario Analysis •
Study each scenario and its impact on the project
•
What would happen in Scenario X?
•
It help with contingency plans
Simulation •
Check project duration with diferent estimates (like three point estimates)
•
Most famous one is Monte Carlo Simulation
•
We choose several input values randomly and check possible project duration
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management 6.6 Develop Schedule 6.6.2 Develop Schedule: Tools and Techniques 6.6.2.5 Modelling Techniques
6
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.6 Develop Schedule 6.6.2 Develop Schedule: Tools and Techniques 6.6.2.7 Schedule Compression
Crashing
Fast Tracking
Add Resources
Make Activities Overlapping
Add Overtime
Modify Leads and Lags
Applied on Critical Path
May cause re-work
May increase Risk and Cost
May increase Risk
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.6 Develop Schedule 6.6.3 Develop Schedule: Outputs 6.6.3.1 Schedule Baseline
It is the Approved version of Schedule Model, and used as basis of comparison 6.6.3.2 Project Schedule
In the beginning of project it is same as schedule baseline, then it get updates •
Bar Chart or Gantt Chart
•
Milestone Chart
•
AON
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management 6.6 Develop Schedule 6.6.3 Develop Schedule: Outputs 6.6.3.3 Schedule Data
•
Resources Histogram
•
Alternative Schedules in Best case or Worst Case
•
Contingency Reserves
•
Cash-Flow (later)
•
Procurement Schedule
•
Submittals Schedule
•
Assumptions and Constraints
•
Attributes
6
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management
6
6.7 Control Schedule
Inputs
Tools & Techniques
Outputs
.1 Project management plan
.1 Performance reviews
.1 Work performance information
.2 Project schedule
.2 Project management software
.2 Schedule forecasts
.3 Resource optimization techniques .3 Work performance data
.3 Change requests .4 Modeling techniques
.4 Project calendars
.4 Project management plan updates .5 Leads and lags
.5 Schedule data .6 Organizational process assets
.6 Schedule compression .7 Scheduling tool
.5 Project documents updates .6 Organizational process assets updates
PMP Preparation Course – Engosoft – Saad Merie
6. Project Time Management 6.7 Control Schedule 6.7.2 Control Schedule: Tools and Techniques 6.7.2.1 Performance Reviews
To compare and measure time performance like: •
Trend Analysis
•
Critical Path Method – Float Management
•
Critical Chain Method – Bufer Management
•
Earned Value Management
6
PMP Preparation Course – Engosoft – Saad Merie 7
7. Project Cost Management the process that establishes the policies, Cost Management
procedures, and documentation for planning, managing, expending, and controlling project costs. Project Management Process Groups
Knowledg e Areas
Initiati ng Process Group
Planning Process Group
Executing Process Group
Monitoring and Controlling Process Group
7.1 Plan Cost Management 7. Project Cost Management
7.2 Estimate Costs 7.3 Determine Budget
7.4 Control Costs
Closing Process Group
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management
7
7.1 Plan Cost Management
Inputs
Tools & Techniques
.1 Project management plan
.1 Expert judgment
.2 Project charter .3 Enterprise environmental factors .4 Organizational process assets
.2 Analytical techniques
.3 Meetings
Outputs
.1 Cost management plan
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management 7.1 Plan Cost Management 7.1.2 Plan Cost Management: Tools and Techniques 7.1.2.2 Analytical Techniques
Used to calculate funding and revenue for the project • payback period • return on investment • internal rate of return • discounted cash flow • net present value
7
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management 7.1 Plan Cost Management 7.1.3 Plan Cost Management: Outputs 7.1.3.1 Cost Management Plan
• Units and currency • Level of Precision (0.00) • Level of Accuracy (±10%) • Organizational procedures links • Control Thresholds • Performance measurements rules (like EVM)
7
PMP Preparation Course – Engosoft – Saad Merie 7
7. Project Cost Management 7.2 Estimate Costs
• Rough Order of Magnitude ROM -25% to +75% • Definitive Estimate: -5% to +10%
Can Cut Costs
Fixed • Mobilization • Set-up Costs
Variable • Material Costs
Direct • Salaries • Materials
Indirect • Taxes • Zakat
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management
7
7.2 Estimate Costs
Inputs
Tools & Techniques
.1 Cost management plan
.1 Expert judgment .2 Analogous estimating
.2 Human resource management plan
.3 Parametric estimating
.3 Scope baseline
.4 Bottom-up estimating
.4 Project schedule .5 Risk register .6 Enterprise environmental factors
.5 Three-point estimating .6 Reserve analysis
.1 Activity cost estimates
.2 Basis of estimates
.7 Cost of quality .8 Project management software .9 Vendor bid analysis
.7 Organizational process assets
Outputs
.10 Group decision-making techniques
.3 Project documents updates
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management 7.2 Estimate Costs 7.2.2 Estimate Costs: Tools and Techniques 7.2.2.2 Analogous Estimating
• Use date from old project for same activity • Activity should be same quantity • Used when we don’t have a lot of information • Pros: Low cost and Time • Cons: Lack of Accuracy
7
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management 7.2 Estimate Costs 7.2.2 Estimate Costs: Tools and Techniques 7.2.2.3 Parametric Estimating
• Depends on unit estimate • Like square meter cost in construction • More Accuracy
7
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management
7
7.2 Estimate Costs 7.2.2 Estimate Costs: Tools and Techniques 7.2.2.5 Three-Point Estimating
Depend on Pert Technique: cO: Optimistic Likely
cP: Pessimistic
cM: Most
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management
7
7.2 Estimate Costs 7.2.2 Estimate Costs: Tools and Techniques 7.2.2.6 Reserve Analysis
Contingency Reserves
Management Reserves
Known-unknowns
Unknown-Unknowns
Accepted Identified Risks which have response Strategies
Unseen work inside scope
Can be % or fixed number Not part of Cost Baseline Included in Cost Baseline Visited while executing Documented
Part of Overall Project Cost Requirements When used it moves to Cost baseline through CR
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management 7.2 Estimate Costs 7.2.2 Estimate Costs: Tools and Techniques 7.2.2.7 Cost of Quality (COQ)
Cutting of this costs may increase Risks
7
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management 7.2 Estimate Costs 7.2.2 Estimate Costs: Tools and Techniques 7.2.2.9 Vendor Bid Analysis
By ofer the job or part of it to vendors
7.2.2.10 Group Decision-Making Techniques
•
Brainstorming
•
Nominal Group Techniques
•
Delphi Technique
7
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management 7.2 Estimate Costs 7.2.3 Estimate Costs: Outputs 7.2.3.1 Activity Cost Estimates
•
Direct and Indirect Costs
•
Inflation influence
•
Contingency Reserves 7.2.3.2 Basis of Estimates
•
How estimate done
•
Assumptions and Constraints
•
Level of Accuracy
7
PMP Preparation Course – Engosoft – Saad Merie 7
7. Project Cost Management 7.3 Determine Budget
Inputs .1 Cost management plan
Tools & Techniques .1 Cost aggregation
.2 Scope baseline .3 Activity cost estimates
Outputs .1 Cost baseline
.2 Reserve analysis
.4 Basis of estimates .5 Project schedule
.3 Expert judgment
.2 Project funding requirements
.6 Resource calendars .7 Risk register
.4 Historical relationships
.8 Agreements .9 Organizational process assets
.5 Funding limit reconciliation
.3 Project documents updates
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management 7.3 Determine Budget 7.3.2 Determine Budget: Tools and Techniques 7.3.2.4 Historical Relationships
•
Parametric Estimates
•
Analogous Estimates
7.3.2.5 Funding Limit Reconciliation
•
Reconcile Funding limits
•
Funding may efect budget on time
•
Funding may require re-scheduling
7
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management 7.3 Determine Budget 7.3.3 Determine budget: Outputs 7.3.3.1 Cost Baseline
•
It is the Approved version of (Time Phased Project Budget)
•
Used as basis of comparison
Project Budget Cost Baseline Management Reserves
Contingency Reserves
Work Package Cost Estimate Activity Contingency Reserves
Activity Cost Estimate
7
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management 7.3 Determine Budget 7.3.3 Determine budget: Outputs 7.3.3.2 Project Funding Requirements
7
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management 7.4 Control Costs
• Check influences on Cost Baseline • Manage Changes when happened • Monitor expenses and compare it to funds • Control cost performance and variance
7
PMP Preparation Course – Engosoft – Saad Merie 7
7. Project Cost Management 7.4 Control Costs
Inputs .1 Project management plan
.2 Project funding requirements
.3 Work performance data
.4 Organizational process assets
Tools & Techniques
Outputs
.1 Earned value management
.1 Work performance information
.2 Forecasting
.2 Cost forecasts
.3 To-complete performance index (TCPI)
.3 Change requests
.4 Performance reviews
.4 Project management plan updates
.5 Project management software
.5 Project documents updates
.6 Reserve analysis
.6 Organizational process assets updates
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management
7
7.4 Control Costs 7.4.2 Control Costs: Tools and Techniques 7.4.2.1 Earned Value Management Term
Definition
Term
Definition
EV
Earned Value
SV
Schedule Variance
AC
Actual Cost
CV
Cost Variance
PV
Planned Value
SPI
BAC = Budget
Budget At Completion
Schedule Performance Index
EAC
Estimate At Completion
CPI
Cost Performance Index BAC – EV BAC - AC
ETC
Estimate to Complete
Budget of Remaining Work
VAC
Variance at completion
Remaining Funds
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management
7
7.4 Control Costs 7.4.2 Control Costs: Tools and Techniques 7.4.2.1 Earned Value Management
SPI = CPI =
EV PV EV AC
SV = EV
PV
CV = EV
AC
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management
7
7.4 Control Costs 7.4.2 Control Costs: Tools and Techniques 7.4.2.1 Earned Value Management Over Budget
SPI
Ahead of Schedule
0
Under Budget Ahead of Schedule
1 CPI Over Budget
Under Budget
Behind Schedule
Behind Schedule 0
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management
7
7.4 Control Costs 7.4.2 Control Costs: Tools and Techniques 7.4.2.1 Earned Value Management Over Budget
SV
Ahead of Schedule
-
+ Under Budget Ahead of Schedule
+ CV
0 Over Budget
Under Budget
Behind Schedule
Behind Schedule -
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management 7.4 Control Costs 7.4.2 Control Costs: Tools and Techniques 7.4.2.1 Earned Value Management
Activity: Cutting the Grass Budget Cost: 1000 SAR Duration: 10 Days After 5 Days: •
We spent 600 SAR
•
We Finished 40% of the Field
What is SPI,CPI,CV,SV for this activity?
40 %
7
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management 7.4 Control Costs 7.4.2 Control Costs: Tools and Techniques 7.4.2.1 Earned Value Management
Actual Cost = 600 SAR Planned Value= 5 Days x 100 SAR= 500 SAR Earned Value= 40% x 1000 SAR= 400 SAR SPI = EV / PV = 400 / 500 = 0.8 CPI = EV / AC = 400 / 600 = 0.67 SV = EV – PV = 400 – 500 = -100 CV = EV – AC = 400 – 600 = -200
Cost= 600
40 % Value= 400
7
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management 7.4 Control Costs 7.4.2 Control Costs: Tools and Techniques 7.4.2.1 Earned Value Management
Over Budget Behind Schedule
7
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management 7.4 Control Costs 7.4.2 Control Costs: Tools and Techniques 7.4.2.1 Earned Value Management
7
PMP Preparation Course – Engosoft – Saad Merie 7
7. Project Cost Management 7.4 Control Costs 7.4.2 Control Costs: Tools and Techniques 7.4.2.2 Forecasting
1st Scenario: Continue as Planned
Budget of Remaining Works = BAC - EV
EAC
ETC = (BAC – EV) (/CPI=1) EAC = ETC + AC
=1 I P C =1
,
SPI
.67 0 = CPI
VAC = BAC - EAC
BAC
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management
7
7.4 Control Costs 7.4.2 Control Costs: Tools and Techniques 7.4.2.2 Forecasting
2nd Scenario: Consider Prev. CPI
Budget of Remaining Works = BAC - EV
EAC
ETC = (BAC – EV) / CPI EAC = ETC + AC
.67 0 = CPI 1
PI = S ,
BAC
.67 0 = CPI
VAC = BAC - EAC
PMP Preparation Course – Engosoft – Saad Merie 7
7. Project Cost Management 7.4 Control Costs 7.4.2 Control Costs: Tools and Techniques 7.4.2.2 Forecasting
3rd Scenario: Consider Prev. CPI and SPI
Budget of Remaining Works = BAC - EV
EAC
ETC = (BAC – EV) / CPI x SPI EAC = ETC + AC
I= P S , .67 0 =
CPI 0.8
67 . 0 = CPI
VAC = BAC - EAC
BAC
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management
7
7.4 Control Costs 7.4.2 Control Costs: Tools and Techniques 7.4.2.2 Forecasting
CPI = 1
)
CPI = Current
CPI and SPI = Current
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management
7
7.4 Control Costs 7.4.2 Control Costs: Tools and Techniques 7.4.2.2 Forecasting
ETC = BAC – EV = 600 EAC = ETC + AC = 1200 VAC = BAC – EAC = -200 ETC = (BAC – EV) / 0.67 = 900 EAC = ETC + AC = 1500 VAC = BAC – EAC = -500 ETC = (BAC – EV) / 0.67*0.8 = 1125 EAC = ETC + AC = 1725 VAC = BAC – EAC = -725
1
AC = 600
2
BAC = 1000
3
EV = 400
40 %
SPI = 0.8 CPI = 0.67
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management
7
7.4 Control Costs 7.4.2 Control Costs: Tools and Techniques 7.4.2.3 To-Complete Performance Index (TCPI) EAC = BAC EAC BAC
ETC = BAC – AC CPI
CPI T =
.67 0 = CPI
VAC = 0
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management 7.4 Control Costs 7.4.2 Control Costs: Tools and Techniques 7.4.2.3 To-Complete Performance Index (TCPI)
TCPI: The required CPI to finish the project on the original budget It is the most index to tell us what is the performance of the project
7
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management
7
7.4 Control Costs 7.4.2 Control Costs: Tools and Techniques 7.4.2.3 To-Complete Performance Index (TCPI) EAC = BAC = 1000
ETC = EAC - AC = 400 VAC = BAC – EAC = 0
TCPI
AC = 600 EV = 400
40 %
BAC = 1000 SPI = 0.8 CPI = 0.67
PMP Preparation Course – Engosoft – Saad Merie
7. Project Cost Management 7.4 Control Costs 7.4.2 Control Costs: Tools and Techniques 7.4.2.4 Performance Reviews
•
Variance Analysis •
SV
•
CV
•
VAC
•
The Accepted Variance get decrease with project progress
•
Trend Analysis
•
Earned Value Management
7
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
You are the project manager for a railroad construction project. Your sponsor has asked you for a forecast for the cost of project completion. The project has a total budget of $80,000 and CPI of .95. The project has spent $25,000 of its budget so far. How much more money do you plan to spend on the project? A. $59,210 B. $80,000 C. $84,210 D. $109,210
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
You are managing a project with a total budget of $450,000. According to the schedule, your team should have completed 45% of the work by now. But at the latest status meeting, the team reported that only 40% of the work has actually been completed. The team has spent $165,000 so far on the project. How would you BEST describe this project? A. The project is ahead of schedule and within its budget. B. The project is behind schedule and within its budget. C. The project is ahead of schedule and over its budget. D. The project is behind schedule and over its budget.
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
You are managing a construction project that is currently being initiated. You met with the sponsors, and have started to work on identifying stakeholders. You’ve documented several key stakeholders and identified their needs. Before you can finish initiating the project, your company guidelines require that you make a rough order of magnitude estimate of both time and cost, so that the sponsor can allocate the final budget. What’s the range of a rough order of magnitude (ROM) estimate? A. –10% to +10% B. –25% to +75% C. –50% to +100% D. –100% to +200%
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
You are managing a construction project to install new door frames in an office building. You planned on spending $12,500 on the project, but your costs are higher than expected, and now you’re afraid that your project is spending too much money. What number tells you the difference between the amount of money you planned on spending and what you’ve actually spent so far on the project? A. AC B. SV C. CV
PMP Preparation Course – Engosoft – Saad Merie
Exam Questions
Q
You’re managing a construction project to install several hundred air conditioner panels in a new office building. You have completed 350 panels out of a total of 900 planned panels, but according to your schedule you should have completed 400 of them. Your company’s contract states that you’ll be paid a fixed price of $75 per panel. You’ve spent $45,000 so far on the project. Which of the following BEST describes your situation? A. The CPI is .813, which means your project is currently over your budget. B. The CV is –$4,350, which means your project is currently over your budget. C. The TCPI is 1.833, which is the minumum CPI you need to stay within budget.
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