PMP ITTO.pdf

August 3, 2017 | Author: rambalajir | Category: Project Management, Risk Management, Risk, Procurement, Audit
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ITTO Trick Sheet: Based on PMBOK 5th Edition

‘TRICK SHEET’ on Project Management ITTO’s (Input, Tool & Techniques, Output) Compiled by Abdulla Al Mamun, MBA, MCAS, PMP Based on PMBOK 5th Edition

©Abdulla [[email protected]]

ITTO Trick Sheet: Based on PMBOK 5th Edition

Integration Management Process Project Charter

Description Formal authorization of the project or phase

Group Input Initiate Project Statement of Work (SOW) Business case Agreement/Contract Enterprice Environment Factor (EEF) Organizationl Pricess Assets(OPA)

Tools & Technique Expert judgment Facilitation techniques

Output Project Charter

Develop Management Plan

Document actions to define, prepare, integrate, and coordinate subsidiary plans into the PMP

Plan

Expert judgment Facilitation techniques

Project Management Plan

Direct & Manage Project Work

Execute the work defined in the Execute Project management plan Expert judgment project mgmt plan to achieve Approved changed requests PMIS requirements in scope statement. Enterprice Entervironment Factors (EEF) Meetings Organizational Process Assets (OPA)

Deliverables Work performance information Change requests Project Management Plan Updates Project Documents Updates

Monitor & Control Project Work

Monitor and control the processes Control Project management plan to meet the performance Schedule Forecasts objectives. Cost Forecasts Validated Changes Work performance info Enterprice Entervironment Factors (EEF) Organizational Process Assets (OPA)

Expert judgment Analytical techniques PMIS Meetings

Change requests Work performance Reports Project Management Plan Updates Project Documents Updates

Perform Integrated Reviewing change requests, Change Control approving change requests and controlling changes.

Control Project management plan Expert judgment Work performance reports Meetings Change requests Change Control Tools Enterprice Entervironment Factors (EEF) Organizational Process Assets (OPA)

Approved Change Requests Change Log Project Management Plan Updates Project Document Updates

Close Project or Phase

Close

Final Product, Service or Result Transition Organizational Process Assets Updates

Finalize all activities to formally close the project or phase.

Project Charter Outputs from Planning Process Enterprice Environment Factor (EEF) Organizationl Pricess Assets(OPA)

Project management plan Accepted deliverables Organizational Process Assets (OPA)

©Abdulla [[email protected]]

Expert judgment

ITTO Trick Sheet: Based on PMBOK 5th Edition

Scope Management Process Plan Scope Management

Description Is the process of creating a scope management plan that documents how the project scope will be defined, validated, and controlled.

Group Input Plan Plan Project Management Plan Project Charter Enterprise Environmental Factor Organizational Process Assests

Tools & Technique Expert Judgement Meetings

Output Scope Management Plan Requirement Management Plan

Collect Requirements

Defining and documenting Plan stakeholders' needs to ensure project objectives are met.

Scope Management Plan Requirement Management Plan Stakeholder Management Plan Project Charter Stakeholder Register

Interviews Focus Group Facilitated workshops Group Creativity Techniques Group Decision Making Techniques Questionnaires and Surveys Observations Prototypes Benchmarking Context Diagrams Document Analysis

Requirement Documents Requirement Traceability Matrix (RTM)

Define Scope

Developing detailed description of the project and product as a basis for future decisions.

Scope Management Plan Project Charter Requirement Documents OPA

Expert Judgement Product analysis Alternative Identification Facilitated Workship

Project Scope Statement Project Documents Updates

Create WBS

Subdividing major deliverables Plan into smaller components

Decomposition Expert Judgement

Scope Baseline Project Documents Updates

Validate Scope

Formal acceptance of the completed project deliverables.

Inspection Group Decision Making Techniques

Accepted deliverables Change requests Work Performance Information

Plan

Scope Management Plan Project Scope Statement Requirement Documentation EEF OPA Control Project Management Plan Requirement Documents Requirement Traceability Matrix Verified Deliverables Work Performance Data

Control Scope

Monitoring status of the Control Project Management Plan project and product scope and Requirement Documentation managing changes to scope Requirement Traceability Matrix baseline. Work Performance Data OPA

©Abdulla [[email protected]]

Project Documents updates

Variance analysis

Work Performance Information Change requests Updates: Plan, Docs, OPA

ITTO Trick Sheet: Based on PMBOK 5th Edition

Time Management (ITTO) Process Plan Schedule Management

Define Activities

Description Group Plan Schedule Management is Plan the process of establishing the policies, procedures, and documentation for planning, Activity list Plan Milestone list

Sequence Activities Identify and document the logical relationships and dependencies

Plan

Estimate Activity Resources

Plan

Estimate Activity Durations

Develop Schedule

Control Schedule

Estimating the type and quantities of resources required

Input Project Management Plan Project Charter Enterprise Environmental Factor Organizational Process Assets Schedule Management Plan Scope baseline Enterprice Entervironmental Foactors Organizational Process Assets Schedule Management Plan Activity lists Activity Attributes Milestone List Project Scope Statement Enterprice Entervironmental Foactors (EEF) Organizational Process Assets Schedule Management Plan

Activity lists Activity Attributes Resource calendars Risk Register Activity Cost Estimates Enterprice Entervironmental Foactors (EEF) Organizational Process Assets Estimate # of work periods per Plan Schedule Management Plan activity Activity lists Activity Attributes Activity resource requirements Resource calendars Project Scope Statement Risk Register Resource Breakdown Structure Enterprice Entervironmental Foactors (EEF) Organizational Process Assets Analyze sequences, durations, Plan Schedule Management Plan resources and constraints to Activity lists document project schedule Activity Attributes Project Schedule Network Diagrams Activity resource requirements Resource calendars Project Scope Statement Risk Register Resource Breakdown Structure Enterprice Entervironmental Foactors (EEF) Organizational Process Assets Controlling changes Control Project Management Plan Project Schedule Work performance data Project Calendars Schedule data Organizational Process Assets

©Abdulla [[email protected]]

Tools & Technique Expert Judgement Analytical Techniques Meetings

Output Schedule Management Plan

Decomposition Rolling wave planning Expert judgment

Activity list Activity Attributes Milestone Lists

Precedence Di a gra mi ng Method (PDM)

Project Network Schedule Diagram Project Document Updates

Dependency Determination Leads & Lags

Expert judgment

Activity Resource Requirements

Alternative Analysis Published Estimating Data Bottom Up Estimating Project Management Software

Resource Breakdown Structure Project Document Updates

Expert judgment Analogous Estimating Parametric Estimating 3 Point Estimating Group Decision Making Technique Reserve analysis

Activity duration estimates Project Document Updates

Schedule Network Analysis Critical Path Mehod Critical chain method Resource Optimization Technique Leads and Lags Schedule compression Scheduling Tools

Schedule baseline Project Schedule Schedule Data Project Calendars Plan Updates Project Document Updates

Performance Reviews PM Software Resource Optimization Technique Modeling Techniques Leads & Lags Schedule compression Scheduling Tools

Work Perform Information Schedule Forecasts Change Requests Updates: Plan, Docs, OPA

ITTO Trick Sheet: Based on PMBOK 5th Edition

Cost Management (ITTO) Process Plan Cost Management

Description Group Input Is the process that establishes the Plan Project Management Plan policies, procedures, and Project Charter documentation for planning, Enterprise Environmental Factors managing, expending, and Organizational process Assets controlling project costs.

Tools & Technique Expert Judgement Analytical Techniques Meetings

Output Cost Management Plan

Estimate Costs

Develop an approximation of the Plan costs of the resources to complete project activities

Cost Management Plan HRM Plan Scope baseline Project schedule Risk Register Enterprise Environmental Factors Organizational Process Assets

Expert judgment Analogous Estimating Parametric Estimating Bottom-up estimating 3-point estimating Reserve analysis Cost of quality Vendor Bid Analysis Group Decision Making Tech PM Estimating Software

Activity cost estimates Basis of estimates Project Documents Updates

Cost Management Plan Scope baseline

Cost Aggregation Reserve analysis

Activity Cost Estimates Basis of Estimates Project schedule Resource Calendars Risk Register Agreements Organizational Process Assets

Expert judgment Historical relationships Fund limit reconciliation

Cost Baseline Project Funding Requirements Project Documents Updates

Determine Budget Aggregating estimated costs to establish an authorized cost baseline.

Control Costs

Plan

Monitoring status of the project to Control Project Management Plan update the project budget and Project Funding Requirements managing changes to the cost Work performance Data baseline OPA

©Abdulla [[email protected]]

Earned Value Mgt (EMV) Forecasting (ETC, VAC etc) To Complete Perf Indx (TCPI) Performance Reviews Reserve analysis PM Software

Work Performance Cost Forecasts Change requests Project Management Plan Project Documents Updates Organizational Process Assets

ITTO Trick Sheet: Based on PMBOK 5th Edition

Quality Management (ITTO) Process Plan Quality

Description Group Identifying quality Plan Requirements and/or standards for the project and product and documenting how the project will demonstrate compliance.

Input Project management plan Stakeholder Register

Tools & Technique Cost-Benefit Analysis Cost of quality (COQ)

Output Quality Management Plan Process Improvement pLan

Risk register Requirement Documentation

Seven Basic Quality Tools Benchmarking

Quality Metrics Quality Checklist

EEF OPA

Design of experiments Statistical sampling Flowcharting Additional Quality Planning Tool Meetings

Project Docs Updates

Quality Managementa and Control Tools Quality Audits Process Analysis

Change requests

Cause & Effect diagrams Control charts Flowcharting Histrogram Pareto Chart Run Charts Scatter Diagram Statistical sampling Inspection Approved Change Request Review

Quality Contraol Measuret Validated changes Validated deliverables Change requests Work performance Info Updates: docs, plan, OPA

Perform Quality Auditing the quality Execute Quality Management Plan Assurance Requirements and the results from quality control Process Improvement Plan measurements to ensure Quality Metrics appropriate quality standards Quality Control Measurement and operations definitions are Project Documents used. Control Quality Monitoring and recording Control Project management plan results of executing the quality Quality metrics activities to assess Quality checklists performance and recommend Work Performance Data necessary changes. Approved change requests Deliverables Project Documents OPA

©Abdulla [[email protected]]

Updates: docs, plan, OPA

ITTO Trick Sheet: Based on PMBOK 5th Edition

Human Resources Management (ITTO) Process Plan HRM

Description Identify, document, assign R & R & reporting structure.

Group Plan

Input

Tools & Technique Organization charts and Project Management Plan Position Description Activity resource requirements Networking EEF Organization theory OPA Expert Judgement Meetings

Output Human Resource Plan: √ Roles & Responsibility √ Project Org Chart √ Staffing Mgt Plan

Acquire Project Team Obtaining required project resources.

Execute HRM Plan EEF OPA

Pre -Assignment Project Staff assignments Negotiation Resource calendars Acquisition Project Mgt Plan Updates Virtual Team Muli-criteria decision analysis

Develop Project Team Develop individual or group skills to enhance project performance.

Execute HRM Plan Project Staff Assignments Resource calendars

Interpersonal skills Training Team building Activities Ground Rules Co-Location Recognition & Rewards Personal Assessment Tools

Manage Project Team Track team performance, providing feedback, resolving issues, managing changes to optimize project performance.

Execute HRM Plan Project Staff Assignments

Observation & conversation Change Request Project performance appraisal Updates: Plan, Docs, EEF, OPA Conflict Management Interpersonal skills

©Abdulla [[email protected]]

Team perform assessment Issue Log Work Performance Reports OPA

Team Perfom Assessment EEF Updates

ITTO Trick Sheet: Based on PMBOK 5th Edition

Communication Management (ITTO) Process

Description

Plan Commutations Management

Is the process of developing an Plan appropriate approach and plan for project communications based on stakeholder’s information needs and requirements

Manage Communication

Control Communication

Group

Input

Tools & Technique

Output

Project Management Plan Stakeholder register EEF OPA

Communication Requirement Analysis Communication Technology Communication Model Communication methods Meetings

Communications Mgt plan Project Docs Updates

Is the process of creating, Execute Communication Management Plan collecting, distributing, storing, Work Performance Reports retrieving, and the ultimate EEF disposition of project OPA information

Communication Technology

Project Communication

Communication Model

Project Management Plan Updates

Communication Mothods Informmation Management Methods Performance Reporting

Project Document Updates OPA Updates

Is the process of monitoring Control Project Management Plan and controlling Project Communications communications throughout Issue Log the entire project life cycle to Work Performance Data ensure the information needs OPA of the project stakeholders are met.

Information Management Systems Expert Judgement Meetings

Work Performance Information Change Requests Project Management Plan Updates

©Abdulla [[email protected]]

OPA Updates

ITTO Trick Sheet: Based on PMBOK 5th Edition

Risk Management (ITTO) Process

Description

Plan Risk

Determine approach and Plan plan risk mgmt activities

Identify Risk

Group

Determine and Plan document characteristics of potential risks

Input

Tools & Technique

Output

Project Management Plan Project Charter

Analytical Techniques Expert Judgement

Stakeholder register EEF OPA

Meetings

Risk management plan (Methodology, Roles & Responsibility, Budgetting, Timing, Risk Categories, Probablity and Impact Matrix, Rivised Stakeholder Tolerance, Reporting Formats, Tracking)

Risk management plan Cost management plan

Documentation Reviews Information gathering Techniques

Schedule mgmt plan Quality Management Plan HRM Plan Scope Baseline

Checklist analysis Assumption analysis Diagramming techniques:

Activity Cost Estimates Activty Duration Estimates Stakeholder register Project Documents Procurement Documents EEF, OPA

Risk register (List of Identified Risk, List of Potential Responses)

(C & E Diagram, System or Process Flow Diagram, Influence Diagram)

SWOT analysis Expert judgment

Perform Conduct qualitative Qualitative Risk analysis of risks and Analysis conditions and prioritize their effects

Plan

Risk management plan Scope Baseline Risk register EEF OPA

Risk Probablity and Impact Assesst Probablity & Impact Matrix Risk Data Quality Assessment Risk Categorization Risk Urgency Assessment Expert judgement

Project Documents Updates

Perform Quantitative Risk Analysis

Plan

Risk management plan

Data gathering & representation Technique Quantitative Risk Analysis and Modeling Techniques Expert Judgement

Project Documents Updates

Strategies for Negative Risk or Threats Strategies for Position Risk or Opportunities Contingent response strategies Expert Judgement

Project Management Plan Updates Project Documents Updates

Risk Reassessment Risk Audits Varinace & Trend Anlysis Technical Perfom Measurement Reserve Analysis Meeting

Work Performance Info Change Requests Updates: Plan, Docs, OPA

Plan Risk Response

Risk Control

Measure probability and consequences of risks and estimate implications for project objectives

Cost management plan Schedule mgmt plan Risk register EEF, OPA

Develop options and Plan actions to enhance opportunities and reduce threats to the project's objectives

Monitor residual risks, identifying new risks, executing risk response plans and evaluating their effectiveness.

©Abdulla [[email protected]]

Risk management plan Risk register

Control Project Management Plan Risk register Work Performance Data Work Performance Reports

ITTO Trick Sheet: Based on PMBOK 5th Edition

Procurement Management (ITTO) Process

Description

Group

Plan Procurements Determine what, how and Plan when to procure. Prepare procurement documents to support vendor selection and develop the procurement SOW.

Input

Tools & Technique

Output

Project management plan Requirements Documents Risk register Activity resource requirements Project Schedule Activity Cost Estimates Stakeholder Register EEF OPA

Make-or-buy analysis Expert judgment Market Research Meetings

Procurement Mgt Plan Procurement SOW Make/buy decisions Procurement Documents Source selection criteria Change requests Procurement Documents Updates

Bidders Conference Proposal evaluation technique Independent Estimates Expert judgment Advertising Analytical Techniques Procurement Negotiations

Sellected Sellers Agreements Resource Calenders Project Plan Updates Project Doc Updates

Conduct Procurements

Select from potential sellers

Control Procurement

Manage seller relationship, Control Project management plan review seller performance Procurement Documents and manage contract Agreement related changes Work Performance reports Approved change Requests Work Performance Data

Contract Change Control Sysm Procurement Perfrom Review Inspections and Audits Performance Reporting Payment Systems Claims administration Records mgmt system

Work Performance Information Change requests Updates: Plans, Docs, OPA

Close Procurements

Select from potential sellers

Procurement audits Procurement Negotiations Records mgmt system

Closed procurements Updates: OPA

©Abdulla [[email protected]]

Execute Project management plan Procurement Documents Source selection criteria Seller proposals Project Documents Make / Buy decision Procurement SOW OPA

Close

Procurement documentation Procurement documentation

ITTO Trick Sheet: Based on PMBOK 5th Edition

Stakeholder Management (ITTO) Process

Description

Group

Identify Stakeholders

Documenting stakeholders, interest, power and expectations

Initiate Project Charter Procurement Documents EEF OPA

Plan Stakeholder Is the process of Plan Management developing appropriate management strategies to effectively engage stakeholders Manage Stakeholders Engagement

Control Stakeholder Engagement

Input

Project Management Plan Stakeholder register EEF OPA

Is the process of Execute Stakeholder Management Plan communicating and Communication Management Plan working with stakeholders Change Log to meet their OPA needs/expectations, address issuesof etc Is the process Control Project Management Plan monitoring overall project stakeholder relationships Issue Log and adjusting strategies Work Performance Data and plans for engaging Project Documents stakeholders.

©Abdulla [[email protected]]

Tools & Technique

Output

Stakeholder analysis Expert judgment Meetings

Stakeholder register

Expert judgment Meetings Analytical Techniques

Stakeholder Mgt Plan Project Docs Updates

Communication methods Interpersonal skills

Issue Log Change requests

Management Skills

Updates: docs; plan; OPA

Information Management System Expert judgment Meetings

Performance reports Change requests OPA Updates

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