Mohammad Abdullah Al Azzaz Company Ltd. (MAAZ)
شركة محمد عبدهللا العزاز المحدودة
PRE-INSPECTION MEETING (PIM) REPORT
REPORT NUMBER REPORT DATE
PIM-ZA-ARHC-APEP-01-15122016 12/15/2016 REVISION #
PREPARED BY
Zubair Ahmed
00
Page 1 of 11
Contractor: Al-Robaya Holding Company Manufacturer: Arabian Point Eight Power Co. Ltd
Project Name: Khafji – Tanajib Sour Gas Pipeline Project Contract #: 6600036119 BI #: 10-02185
Assigned Inspector Name: Zubair Ahmed SAP # 70007842
Control No – PIM-MAAZ08 Rev.2 Issue Date: 1st January 2015, Authorized Person –Omar Akbar
Mohammad Abdullah Al Azzaz Company Ltd. (MAAZ)
شركة محمد عبدهللا العزاز المحدودة
PRE-INSPECTION MEETING (PIM) REPORT
REPORT NUMBER REPORT DATE
PIM-ZA-ARHC-APEP-01-15122016 12/15/2016 REVISION #
PREPARED BY
Zubair Ahmed
00
Page 2 of 11
Attendance: SN 1 2
Name Zubair Ahmad Rodolfo Marquez
Organization MAAZ Saudi Aramco
Position TPI SAPMT
Cell/Tel 0502947124 0502368709
Email
[email protected] [email protected]
3
Randy
APEP
0554748892
---
4
Samer M Kallab
APEP
056931357
--
5
Saleh Al Saleebi
Saudi Aramco
Project engineer Qc Engineer SAVID
0505812992
[email protected]
Control No – PIM-MAAZ08 Rev.2 Issue Date: 1st January 2015, Authorized Person –Omar Akbar
Signature
Mohammad Abdullah Al Azzaz Company Ltd. (MAAZ)
شركة محمد عبدهللا العزاز المحدودة
PRE-INSPECTION MEETING (PIM) REPORT
REPORT NUMBER REPORT DATE
PIM-ZA-ARHC-APEP-01-15122016 12/15/2016 REVISION #
PREPARED BY
Zubair Ahmed
00
Page 3 of 11
Index A. Executive Summary B. Agenda C. Minutes of the meeting
Control No – PIM-MAAZ08 Rev.2 Issue Date: 1st January 2015, Authorized Person –Omar Akbar
Mohammad Abdullah Al Azzaz Company Ltd. (MAAZ)
شركة محمد عبدهللا العزاز المحدودة
PRE-INSPECTION MEETING (PIM) REPORT
REPORT NUMBER REPORT DATE
PIM-ZA-ARHC-APEP-01-15122016 12/15/2016 REVISION #
PREPARED BY
Zubair Ahmed
00
Page 4 of 11
PRE-INSPECTION MEETING AGENDA
Agenda Introduction of Attendees. Points of contact at Vendor’s Review of purchase order and attachments. Review of completeness: Review of highlight specific requirements in regards to supply and inspection. Exceptions / Deviations Documents and Drawing status Review of Inspection and Test Plan and examination in Detail of relevant Saudi Aramco Form 175. Review of inspection schedule with HOLD / WITNESS points indicated. Notification for Inspection. Sub-order Schedule. Equipment Test Procedures Special process: Traceability and certificates of parts and Products. Supplier Quality report. Marking, Protection and Packing. Company Waivers NCR Procedure. Third Party Inspection Authority Involvement Final Inspection Release Procedure. Shop Tour. Any other Business.
Control No – PIM-MAAZ08 Rev.2 Issue Date: 1st January 2015, Authorized Person –Omar Akbar
Mohammad Abdullah Al Azzaz Company Ltd. (MAAZ)
شركة محمد عبدهللا العزاز المحدودة
PRE-INSPECTION MEETING (PIM) REPORT
REPORT NUMBER REPORT DATE
PIM-ZA-ARHC-APEP-01-15122016 12/15/2016 REVISION #
PREPARED BY
Zubair Ahmed
00
Page 5 of 11
Executive Summary: PIM Date 12/15/2016 Contractor’s Name Al-Robaya Holding Com Contractor’s Address Box 66, Abqaiq 31992 , Saudi Arabia PIM Location Arabian Point Eight Power Co. Ltd 2ND Industrial City, P.O. Box 589, Dammam 31421 Purchase Order Number 7927, Rev-02 Purchase Order Date 11/3/2016 IAP Reference Number ARHC-IAP-12, Rev. 00 Material Description Switch Rack Outdoor Low Voltage Project Name Khafji – Tanajib Sour Gas Pipeline Project PIM Days
BI Number 10-02185 Manufacturer Name Arabian Point Eight Manufacturer’s Address 2ND Industrial City, P.O. Box 589, Dammam 31421 Manufacturer Plant Location & ID ( ID#30000311) Dummy Purchase order LFIK-M98-16-A012-DA Delivery Date 14-16 1weeks after drawing approval Inspection Level Level 2 9 Com Number 6000000886
Contract Number 6600036119 Vendor Name Not Applicable Vendor’s Address Not Applicable Vendor ID Not Applicable PR/MR Number MR-012, Rev. 02 Anticipated Delivery date TBA ITP Reference Number ITP-2131 , Rev. 1 IL Number 107000123563
1 Day
Outstanding Issues:
SN 1
Outstanding Issues As per the PO, Line item#1 (tag#E11-SR-002) is for 400Volt but the NMR 601 is approved with 480 Volt. Moreover as per Material requisition it is also 480 Volt. This matter was discussed among all parties. SAPMT and APEP has informed that before it was 480 volt but now it has been changed to 400Vot because the supply voltage by SEC for this switch rack is 400Volt. So, it has been agreed that NMR will be revised to 400Volt and approved . Moreover the MR will be revised to 400Volt and approved from SAPMT and SAIR.
Action By Al Robaya
Action Date ASAP
2
As per 16-SAMSS-512, clause 17.1, ( rev 2011), If the switch rack includes a 120 VAC distribution system, a 120 VAC utility receptacle shall be provided with the following characteristics:
Al Robaya
ASAP
a) NEMA 5-20R type. b) Mounted within an approved enclosure and equipped with self-closing covers. c) Weatherproof when the covers are closed. d) Fed from a 20 A rated Ground Fault Circuit Breaker with 5 mA sensitivity. (i.e.,
Control No – PIM-MAAZ08 Rev.2 Issue Date: 1st January 2015, Authorized Person –Omar Akbar
Mohammad Abdullah Al Azzaz Company Ltd. (MAAZ)
شركة محمد عبدهللا العزاز المحدودة
PRE-INSPECTION MEETING (PIM) REPORT
REPORT NUMBER REPORT DATE
PIM-ZA-ARHC-APEP-01-15122016 12/15/2016 REVISION #
PREPARED BY
Zubair Ahmed
00
Page 6 of 11
receptacles with integral ground fault protection are not acceptable).
But it has been found that at site voltage is 230 Volt not 120 volt and the SASO certification is required for the receptacles which is the violation of 16-SAMSs512, clause 17.1. It has been agreed that among all parties that SAIR approval is required on it. 3
NMR 601 was found approved with comments, which are the preliminary drawings and not detailed drawings. It is agreed among all parties that the NMR 602 will be approved before nay in process inspection.
APEP and Al Robaya
Before IPI
4
The ITP has been reviewed as per form 175-162700 and commented by all parties. Manufacturer has in corporate all the comments at same time. He final ITP has been signed and approved by all parties. For reference the approved Signed ITP is attached.
For Information
--
5
It is agreed that packing procedure will be submitted for contractor approval and will be approved.
APEP and Al Robaya
ASAP
6
It is confirmed that all conduits and fittings will be PVC coated.
For Information
--
7
Contractor has to provide the Data schedules of all switch racks and panel boards. These were not found in approved IAP. Still no fabrication schedule has been submitted, As per APEP it will be submitted within one week.
Al Robaya
ASAP
APEP
ASAP
It is observed that the SAIR has approved the MR-012, rev-01 but in the approved IAP the rev-02 of MR-012 is found. No evidence is available that the MR-012, Rev-02 is approved by SAIR. Contractor to clarify the issue.
Al Robaya
ASAP
8
9
Minutes of the Pre Inspection Meeting 1. Introduction of Attendees Pre-inspection meeting was opened by the assigned vendor Inspector with words of welcome and thanks to all the participants. The purpose and scope of the meeting was explained to all the participants. Attendees were requested to introduce themselves by explaining their respective positions and roles within their organizations. The objective of this meeting was to ensure that Manufacturer understand all aspects of the purchase order and to finalize Inspection & Test Plan. The purpose of the pre-inspection meeting was to discuss all the parameters addressed in the pre-inspection meeting agenda.
Control No – PIM-MAAZ08 Rev.2 Issue Date: 1st January 2015, Authorized Person –Omar Akbar
Mohammad Abdullah Al Azzaz Company Ltd. (MAAZ)
شركة محمد عبدهللا العزاز المحدودة
PRE-INSPECTION MEETING (PIM) REPORT
REPORT NUMBER REPORT DATE
PIM-ZA-ARHC-APEP-01-15122016 12/15/2016 REVISION #
PREPARED BY
Zubair Ahmed
00
Page 7 of 11
2. Points of contact at Vendor’s : Contact Persons responsible for this Purchase Order / Agreement (Communication channels) SN 1
Name Mr. Faraz Khan
SN 1
Name Mr. Randy
SN 1 2
Name Mr. Majid Al Otaibi Mr. Rodolfo Marquez
SN 1
Name Arnel Adan
2
Zubair Ahmad
Contractor Tel/Cell 00966-13-5663881 Manufacture/Vendor Position Tel/Cell Project Engineer 0554748892 Position PQIS
Saudi Aramco Position Tel/Cell SAIR -SAPMT 0502368709 Third Party Inspection Agency Position Tel/Cell Coordinator 0138589459 Ext. 21 TPI 0502947124
E-mail
[email protected]
E-mail --
E-mail
[email protected] [email protected] E-mail
[email protected] [email protected]
3. Review of Purchase Order Attachments The Arabian point Eight has accepted the PO#7927, Rev-02 . The concerns which has been raised during the review of PO are mentioned below: (i)As per the PO, Line item#1 (tag#E11-SR-002) is for 400Volt but the NMR 601 is approved with 480 Volt. Moreover as per Material requisition it is also 480 Volt. This matter was discussed among all parties. SAPMT and APEP has informed that before it was 480 volt but now it has been changed to 400Vot because the supply voltage by SEC for this switch rack is 400Volt. So, it has been agreed that NMR will be revised to 400Volt and approved . Moreover the MR will be revised to 400Volt and approved from SAPMT and SAIR. (ii)As per 16-SAMSS-512, clause 17.1, ( rev 2011), If the switch rack includes a 120 VAC distribution system, a 120 VAC utility receptacle shall be provided with the following characteristics: a) NEMA 5-20R type. b) Mounted within an approved enclosure and equipped with self-closing covers. c) Weatherproof when the covers are closed.
Control No – PIM-MAAZ08 Rev.2 Issue Date: 1st January 2015, Authorized Person –Omar Akbar
Mohammad Abdullah Al Azzaz Company Ltd. (MAAZ)
شركة محمد عبدهللا العزاز المحدودة
PRE-INSPECTION MEETING (PIM) REPORT
REPORT NUMBER REPORT DATE
PIM-ZA-ARHC-APEP-01-15122016 12/15/2016 REVISION #
PREPARED BY
Zubair Ahmed
00
Page 8 of 11
d) Fed from a 20 A rated Ground Fault Circuit Breaker with 5 mA sensitivity. (i.e., receptacles with integral ground fault protection are not acceptable).
But it has been found that at site voltage is 230 Volt not 120 volt and the SASO certification is required for the receptacles which is the violation of 16-SAMSs-512, clause 17.1. It has been agreed that among all parties that SAIR approval is required on it. The list of the applicable Standard and specification is mentioned below: 3.1 List of applicable Saudi Aramco SAMSS/SAES/SAEP/Inspection Forms/Drawings SN 1 2 SN 1
SAMMS: Description
Date
16-SAMSS-518: Low Voltage Panel boards
6/16/2013 11/29/2011
16-SAMSS-512: Outdoor Switch rack – Low Voltage Form-175 Description
Date
Form-175-162700: OUTDOOR SWITCHRACK: Low Voltage, Built to Either IEC or NA, 2/20/2012 50 or 60HZ, 3Phase up to 480 Volts , or Single phase up to 277 Volts.
4.Review of Completeness The PO was discussed in details as mentioned above in section 3. 5. Review of the Highlighted Specific Requirement regards to supply and inspection One deviation has been raised by the manufacturer related to the 16-SAMSS-512 as mentioned below: As per 16-SAMSS-512, clause 17.1, ( rev 2011), If the switch rack includes a 120 VAC distribution system, a 120 VAC utility receptacle shall be provided with the following characteristics: a) NEMA 5-20R type. b) Mounted within an approved enclosure and equipped with self-closing covers. c) Weatherproof when the covers are closed. d) Fed from a 20 A rated Ground Fault Circuit Breaker with 5 mA sensitivity. (i.e., receptacles with integral ground fault protection are not acceptable).
But it has been found that at site voltage is 230 Volt not 120 volt and the SASO certification is required for the receptacles which is the violation of 16-SAMSs-512, clause 17.1. It has been agreed that among all parties that SAIR approval is required on it.
Control No – PIM-MAAZ08 Rev.2 Issue Date: 1st January 2015, Authorized Person –Omar Akbar
Mohammad Abdullah Al Azzaz Company Ltd. (MAAZ)
شركة محمد عبدهللا العزاز المحدودة
PRE-INSPECTION MEETING (PIM) REPORT
REPORT NUMBER REPORT DATE
PIM-ZA-ARHC-APEP-01-15122016 12/15/2016 REVISION #
PREPARED BY
Zubair Ahmed
00
Page 9 of 11
6. Exception / Deviation One deviation has been raised by the manufacturer related to the 16-SAMSS-512 as mentioned below: As per 16-SAMSS-512, clause 17.1, ( rev 2011), If the switch rack includes a 120 VAC distribution system, a 120 VAC utility receptacle shall be provided with the following characteristics: a) NEMA 5-20R type. b) Mounted within an approved enclosure and equipped with self-closing covers. c) Weatherproof when the covers are closed. d) Fed from a 20 A rated Ground Fault Circuit Breaker with 5 mA sensitivity. (i.e., receptacles with integral ground fault protection are not acceptable).
But it has been found that at site voltage is 230 Volt not 120 volt and the SASO certification is required for the receptacles which is the violation of 16-SAMSs-512, clause 17.1. It has been agreed that among all parties that SAIR approval is required on it.
7. Documents and drawing status NMR 601 was found approved with comments, which are the preliminary drawings and not detailed drawings. It is agreed among all parties that the NMR 602 will be approved before nay in process inspection. 8 & 9 Review of the Inspection & Test Plan and examination in details of relevant Saudi Aranco Form 175. Review of inspection schedule with Hold/Witness point Indicated The ITP has been reviewed as per form 175-162700 and commented by all parties. Manufacturer has in corporate all the comments at same time. He final ITP has been signed and approved by all parties. For reference the approved Signed ITP is attached. 10.Notification For Inspection 05 advance working days notification is required for any inspection which is a witness or/ and HOLD point for TPI and/ or Aramco 11.Sub Order Schedule No Sub order is applicable for this Job.
Control No – PIM-MAAZ08 Rev.2 Issue Date: 1st January 2015, Authorized Person –Omar Akbar
Mohammad Abdullah Al Azzaz Company Ltd. (MAAZ)
شركة محمد عبدهللا العزاز المحدودة
PRE-INSPECTION MEETING (PIM) REPORT
REPORT NUMBER REPORT DATE
PIM-ZA-ARHC-APEP-01-15122016 12/15/2016 REVISION #
PREPARED BY
Zubair Ahmed
00
Page 10 of 11
12. Equipment Test Procedure It is agreed among all parties that APEP Test procedure will be used as APEP is approved in Saudi Aramco system 13. Special Process No Special Procedure is applicable. 14. Traceability and Certification of part and product It is informed to APEP that material or any part shall be traceable through the part number/ model number/ etc and as per the specification requirement the required certification will be provided. 15. Supplier Quality Reports Material receiving inspection reports/ Dimensional Reports / Visual Inspection reports / F.A.T test reports shall be prepared by the manufacturer in compliance with the Applicable Purchase Order requirements. All these reports are to be reviewed by the QA/QC department of the manufacturer before offering to the TPI. 16. Marking Protection and Packing : It is agreed that packing procedure will be submitted for contractor approval and will be approved. 18. Company Waiver Still no waiver is requested. In future if any waiver required it shall be as per SAEP-302. 19. NCR Procedure Manufacturer shall establish and maintain procedure to control the products and activities not meeting the specifications and purchase order requirements. Disposition of non-conforming material or activities shall be recorded and reported to Contractor for their acceptance. For any internal NCRs, manufacturer NCR format shall be followed. However, the Assigned Vendor Inspector will follow the MAAZ NCR format for reporting an NCR, which will be rendered to Saudi Aramco within 24 hours and should be communicated to all the concerned parties. Action should be taken immediately to close that NCR. No Inspection release shall be issued by Contractor’s assigned Inspector until all authorized corrective and preventive actions have been implemented and verified. All NCRs shall be included in the Material Disposition Report. 20. Third Party Inspection Authority Involvement All the Inspection required by TPI will be performed by the Saudi Aramco approved TPI. 21. Final Inspection Release Procedure
Control No – PIM-MAAZ08 Rev.2 Issue Date: 1st January 2015, Authorized Person –Omar Akbar
Mohammad Abdullah Al Azzaz Company Ltd. (MAAZ)
شركة محمد عبدهللا العزاز المحدودة
PRE-INSPECTION MEETING (PIM) REPORT
REPORT NUMBER REPORT DATE
PIM-ZA-ARHC-APEP-01-15122016 12/15/2016 REVISION #
PREPARED BY
Zubair Ahmed
00
Page 11 of 11
Assigned inspector will issue Inspection Release note after satisfactory completion of all tests, inspections, and review of final documentation & after resolution of any NCR.
22. Shop Tour No shop tour was done because all parties were aware with APEP system
23. Any other Business (i)It is confirmed that all conduits and fittings will be PVC coated. (ii) Contractor has to provide the Data schedules of all switch racks and panel boards. These were not found in approved IAP. (iii) Still no fabrication schedule has been submitted, As per APEP it will be submitted within one week. (iv) it is observed that the SAIR has approved the MR-012, rev-01 but in the approved IAP the rev-02 of MR-012 is found. No evidence is available that the MR-012, Rev-02 is approved by SAIR. Contractor to clarify the issue. 24. Attachments Approved Signed ITP. Attendance sheet ISO 9001 certificate Organization chart APEP communication Channel
Control No – PIM-MAAZ08 Rev.2 Issue Date: 1st January 2015, Authorized Person –Omar Akbar
