Picking Packing and Goods Issue

Picking, Packing and Goods Issue: Picking: Picking is the process where the stock is selected from the storage facility to fulfill the delivery. Picking is always carried out from a particular storage location, so for a delivery to be picking-relevant, a storage location needs to be entered in the delivery.

If warehouse is defined and assigned to a storage location used in the delivery, then we must use WM to do the picking for that delivery. Configuration settings: Define relevant item categories for picking: Path: SPRO -> IMG -> LE -> Shipping -> Picking -> Define relevant item categories

Here, we can indicate which item categories are relevant for picking. This indicator may  be set here or when defining item category. Determine picking location (storage location): Picking location is determined based on the combination of shipping point, plant and storage conditions. Path: SPRO -> IMG -> LE -> Shipping -> Picking -> Determine picking location

Click new entries and assign the picking location. How to assign the pick quantity in the delivery? Transaction VL01N/VL02N – click on picking tab at item level and assign the pick  quantity same as delivery quantity. Upon assigning the pick quantity, pick status would  be automatically set to complete.

Packing: Packing is carried out at the item level. At the item category level, it can be controlled whether for a particular item, packing is must or optional or not relevant.

This packed item then in turn may be packed again into a handling unit, which in turn may be packed into another handling unit. For ex: Delivery items can be packed in a box, then pack the boxes on pallets for delivery to the customer, and load the pallets onto a truck.

Configuration Steps:

Define number ranges for handling units: Path: SPRO -> IMG -> LE -> Shipping -> Packing -> define number ranges for handling units

Packing control by item category: Path: SPRO -> IMG -> LE -> Shipping -> Packing -> Packing control by item category

Here, we can indicate if item categories are relevant for packing or not. This indicator  may be set here or when defining item category. Define packaging material types: Packaging material type is the group of packaging materials. Path: SPRO -> IMG -> LE -> Shipping -> Packing -> define packaging material types

Select a packaging material type, ex: V075 and click on copy as. Specify the packaging material type and the description. Define material group for packaging materials: The material group packaging material is used to group materials that need similar   packaging materials. Path: SPRO -> IMG -> LE -> Shipping -> Packing -> define material group for   packaging materials.

Define allowed packaging materials:

Material that is to be packed can be packed into a packaging material. Ex: Box. Path: SPRO -> IMG -> LE -> Shipping -> Packing -> define allowed packaging materials

Material master

1) Create a material master with material type VERP – packaging.Material type VERP contains additional packing-relevant fields (Sales: General/Plant Data screen). Assign material group packaging materials in basic data 1 view

Assign packaging material type in sales: general/plant view. 2) For the materials to be packed (materials entered in order/delivery), go to MM02 and assign material group packaging material in the basic data1 view. This assignment enables the materials entered in the order/delivery to pack in this  packaging material type.

How to pack a material from the delivery?

Run transaction VL01N/VL02N – select the delivery item and click on menu EDIT -> Pack  Assign the packaging material and hit enter. Select the material to be packed and the handling unit and click on Edit -> pack ->  pack  Click on back button and system automatically adds a delivery line item for   packaging material and click Save.

Packing proposal in the order: Packing proposal, ex: how delivery items are to be  packed, can also be defined in the order and later this will be copied into the delivery. To define packing proposal in the order,

Run transaction VA01/VA02 – select the line items, select menu extras -> packing  proposal -> assign the packaging material and click save.

Post Goods Issue:

Once the picking and packing are complete, and when the goods leave the business  premises, goods issue is posted for a delivery. When the goods issue is posted, system updates the following: 1) Plant stock is decreased by the quantity of goods delivered 2) General ledger accounts are updated with the postings. It decreases stock on hand and increases the cost of goods sold. 3) Stock requirement list is updated (MD04). That is, once goods issue is posted, the delivery requirement will be removed from the requirements list. 4) It updates the preceding documents with the status that goods issue has been  posted.

Post goods issue for a single delivery Run VL02N, enter delivery number and click on post goods issue OR goods issue can be  posted from VL01N by clicking post goods issue button from the overview screen.

Post goods issue for multiple deliveries – 

Run VL06G or SAP easy access -> Logistics -> SD -> Shipment and transportation ->  post goods issue – VL06G Enter the shipping point and click on execute. System displays the list of deliveries to be PGIed. Select the deliveries, click on post goods issue

Proof of Delivery:

Configuration settings: 1) Activate POD for delivery item category: Path: SPRO -> LE -> Shipping -> Deliveries -> Proof of delivery -> set PODrelevance depending on delivery item category

Click on position, specify your item category, hit enter  Assign X – Relevant for POD, in the POD – relevant field Click save. 2) Define reasons for quantity difference: Path: SPRO -> LE -> Shipping -> Deliveries -> Proof of delivery -> Define reasons for quantity difference 3) Activate POD for ship-to party Go to XD02 -> enter the ship-to party number and activate the relevant for POD indicator in the shipping tab.

Steps to test the POD:

1) Create the delivery with reference to a sales order, using VL01N; check the item POD status by double clicking delivery item -> processing tab, POS status should  be RELEVANT. 2) Process POD confirmation

SAP easy access -> Logistics -> SD -> Shipping and transportation -> proof of  delivery -> VLPODL – worklist outbound deliveries for PoD. Enter the delivery number and click execute Select the delivery and click on confirm. 3) Check the POD status in the delivery, VL02N -> double click on line item -> POD status should be confirmed.

Serial Numbers:

Serial numbers are used to uniquely identify each product. Using serial numbers we can track individual materials when materials are shipped to the customer. We can enter serial numbers for delivery items. Configuration steps: Define serial number profile: Path: SPRO -> IMG -> SD -> Basic functions -> serial numbers -> Determine serial number profiles

Select the profile 0001 and click on copy as Specify the profile name and description and hit enter, click copy all. Click save. Steps to assign serial numbers in delivery:

1) Go to MM01 or MM02 and assign the serial number profile in sales: general/plant data 2) Go to VL01N – select the line item and click on menu extras -> serial numbers and assign the serial numbers, hit enter. Click save

Important Transaction codes: VL06O – Outbound delivery monitor  VL06G – Outbound deliveries for goods issue

Important Tables: VBUK – Delivery document header status VBUP – Delivery document item status