GOVERNMENT OF TAMIL NADU Abstract Establishment – Public Health Provincialised Health Supervisors Counting of service rendered in Panchayat Union for advancement to Selection Grade/Special Grade I absorbed category of Multi-purpose Health Supervisor – Orders Issued._______________________________________________________________________ HEALTH AND FAMILY WELFARE DEPARTMENT G.O.Ms.No.44
Dated: 13.01.1993 i) ii) iii) iv)
i) ii)
G.O.Ms.No.1936 Health dated : G.O.Ms.No.1372 Health dated : G.O.Ms.No.1537 Health dated : G.O.Ms.No.2152 Health dated :
29.09.82 16.07.87 20.08.87 04.11.88
Read also:From the Tamilnadu Provincialised Health Supervisors Association letter dt:14.07.92. From the Director of Public Health and Preventive Medicine Lr.No.83296/MPI/84-S2-90 dt:08.09.92.
Order :In the Government Order 1st read above, It has been ordered for the implementation of the Multipurpose Health Workers Scheme as recommended by the Government of India in this State. The concept of the scheme of Multipurpose Health Workers is that one pair of Male and Female Health Workers will carry out all the health activities including Family Welfare in the Health Sub Centres of rural area covering a population of 3000 in hill areas and 5000 in plain area as against the unipurpose health workers not attending to certain health functions only for a larger population of 10,000 to 20,000 under various vertical health programmes. 2. The entire Multipurpose Health Workers Scheme consists of the following Staff. I. The entire Multipurpose Health Workers (Male) absorbing the following categories a) Basic Health Workers b) Vaccinators c) Cholera Workers II. The Multipurpose Health Workers (Female) absorbing the following Staff: a) Auxiliary Nurse Midwives and Maternity Assistants working under Government Public Health Side. b) Auxiliary Nurse Midwives and Maternity Assistants working under the Panchayat Union
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III.
IV.
Multipurpose Health Supervisors (Male) “A” Group i) Health Inspectors )( ii) Basic Health Inspectors )( Ordinary and Selection Grade (qualified) “B” Group i) Health Assistants in Kanniya kumari District and )( Ordinary and Senkottai Taluk (Government Side) selection Grade ii) Cholera Supervisors (Government Side) )( Ordinary and iii) Health Assistants in Panchayat Unions selection Grade “C” Group Basic Health Inspectors (Unqualified) Multipurpose Health Supervisors (Female ) Drawn from the Lady Health Visitors working under the Government in Public Health Side.
3. The Tamil Nadu Provincialised Health Supervisors Association has represented that the past service put in the Panchayat Union in the category of Health Assistants may be counted for advancement to Selection/Special Grade in the absorbed category of Multipurpose Health Supervisor. The request of the said Association was considered in consultation with the Director of Public Health and Preventive Medicine. The Government after careful examination accept the request of the Association. They accordingly direct that the regular services put in by the Health Assistants in Panchayat Union, who were absorbed as Multipurpose Health Supervisors be counted for advancement to selection grade/special grade in the absorbed category of Multipurpose Health Supervisor. 4.This order issues with the concurrence of finance department vide its. U.Cno.110170/PC/92 dt:22.12.92. (By Order of the Governor) K. INBASAGARAN SECRETARY TO GOVERNOR To The Director of Public Health and Preventive Medicine, Chennai-6. The Accountant General, Chennai-18. The Accountant General (Audit, Chennai-35) (By name) Copy to:The Finance Department, Chennai-9. SF/SCs/ /Forwarded By Order/ Section Officer Note: Based on the G.O.44, G.O.123 Received. The G.O. has not been published so far is published now because of the opinion of the members.
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GOVERNMENT OF TAMIL NADU Abstract Establishment – Tamil Nadu Public Health Subordinate Services- Awarding of selection grade /Special grade to Health Supervisors absorbed from the category of Panchayat Union Health Assistants through Tamil Nadu Public Service Commission on par with the absorbed Panchayat Union Health Assistants – Orders Issued _______________________________________________________________________ HEALTH AND FAMILY WELFARE DEPARTMENT G.O.Ms.No.123
Dated: 20.03.1998
1. G.O.Ms.No.44 Health dated 13.01.1993 2. Government letter No.28742/N2/95-3 Health dt:20.2.96. 3. From the Director of Public Health and Preventive Medicine, Letter No.123951 MP1/96-97 dt:2.12.96. 4. From the DPH & PM Letter No.123951/MP1/96-S1 dt:13.10.97. &&&&& Order: The Government have directed in the G.O first read above that the regular services put in by the Health Assistants in Panchayat Union who were subsequently absorbed as Multi-purpose Health Supervisor be counted for advancement of selection grade/special grade in the absorbed category Multi-pupose Heath Supervisors. The Director of Public Health and Preventive Medicine has been directed in Government Letter Second read above, that the pay of the Panchayat Union Health Assistants including Health Assistants in Government side whether ordinary grade or in selection grade on absorption as Multi-purpose Health Supervisor be fixed at appropriate stage on ordinary grade/selection grade scale of pay for the post of Multi-purpose Health Supervisors as instructed in para 4 (1) and (vii) of the G.O. Ms.No.1936 Health dated:29.09.1982. The Director of Public Health and Preventive Medicine in his letter third read above has reported that the Tamil Nadu Health Inspector Association has represented that their past services rendered in Panchayat Union in the category of Health Assistants prior to their appointment through Tamil Nadu Public Service Commission be counted for awarding selection grade/special grade in the category of Multi-purpose Health Supervisors (Health Inspector), recruited through Tamil Nadu Public Health Service Commission. He has therefore recommended the issue. The Government after careful examination accept the proposal of the Director of Public Health and Preventive Medicine and direct that the regular services rendered by the Health Assistants in Panchayat Union who were recruited through Tamilnadu Public Service Commission as Health Inspectors be counted for awarding selection grade/special grade to avoid pay anamoly as had been done in respect of Panchayat Union Health Assistants absorbed as Multi-purpose Health Supervisors into Multi-purpose Health worker Scheme.
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The order issues with the concurrence of Finance Department vide its U.O.No.13404/98-1 dt:3.3.98.
(By Order of the Governor)
N. SUNDARADEVAN, SECRETARY TO GOVERNMENT. To The Director of Public Health and Preventive Medicine, Chennai-6. The Accountant General, Chennai-18. The Accountant General (Audit, Chennai-35) (By name) Copy to:The Finance Department, Chennai-9. The Personnel and Administrative forms Department, Chennai-9. The General Secretary, Tamil Nadu Health Inspectors Association, No.5, Thiruveethian Street, Chennai-86. /Forwarded By Order/ Section Officer
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GOVERNMENT OF TAMIL NADU Abstract Official Committee – Fixation of Pay – Fixation of pay on promotion to a higher post carrying lower scale of pay than that of the special Grade scale of pay of the lower post – Mode of fixation of pay – Recommendation of the Committee – Orders Issued _______________________________________________________________________ FINANCE (PAY CELL) DEPARTMENT Dated 1st August 1992 Aadi 17, Thiruvalluvar Andu, 2023 READ
G.O.Ms.No.590
1. G.O.Ms.No.666, Finance (PC) Department dated 27.6.89 2. G.O.Ms.No.451 P & AR dated :31.10.90. 3. G.O.Ms.No.293 P & AR dated :12.8.91. &&&&& Order: Representation have been received from certain employees holding the special Grade of a post, promoted to a higher post happen to have their pay fixed in the lower scale (of the promotion post) and also to draw lesser rate of increment in the promotion post. They have, therefore requested rectification of this anomaly by issuing suitable remedial orders. These representations were referred to the official committee constituted in the Government orders second and third read above. 2.The Committee has examined these representations in detail and considered that an employee on promotion should not be allowed to suffer loss by way of getting lesser rate of increment or to have his pay fixed in the lower pay scales than what he drew in the special grade of the lower post. The committee has therefore, recommended that an employee holding the Special Grade of a post on promotion to a higher post carrying lower scale of pay than that of the Special Grade scale of pay of the lower post may either be allowed to have his pay fixed under Fundamental Rules taking into account the presumptive pay admissible in the Selection Grade scale on the date of promotion OR he may be allowed to continue to draw his pay in the Special Grade scale of pay of the lower post with due increment benefits on promotion at the option of the individual employee. 3. The Government have examined the above recommendation of the Committee and decided to accept it. They accordingly direct that an employee holding the Special Grade of a lower post, when promoted to a higher post, which carries a lower scale of pay than that of the Special Grade Scale of pay of the lower post , be allowed to have his pay fixed in the scale of pay of the promotion post as per Fundamental Rules taking into account the presumptive post admissible in the Selection Grade scale of pay of the lower post on the date of promotion OR shall be allowed to continue to draw his pay in the Special Grade Scale of pay of the lower post as personal to him and one increment benefit in the fixation of pay in Special Grade Scale of pay of the lower post be granted to 5
him on the date of his promotion. Employees shall exercise their option within a period of one month from the date of promotion. 4. An illustration is given in the Annexure to those orders. 5. Those orders shall take national effect from the 1st June 1988 for the purpose of fixation of pay with monetary benefit from 1st April 1992. 6. Necessary amendments to Fundamental Rules will be issued separately. (By order of the Governor) N. Narayanan, Secretary to Government.
//True copy//
Annexure ILLUSTRATION An Assistant Professor of Radiological Physics holding the Special Grade post on the scale of pay of Rs.3000-4500 has been promoted to the post of Professor of Radiological Physics, the scale of pay of which is Rs.2500-4200 which is lower than the scale of pay of the Special Grade Assistant Professor of Radiological Physics. His pay on promotion shall therefore be fixed in the scale of pay of the post of Professor (Rs.25004200) as per Fundamental Rules taking into account his presumptive pay admissible to him in the Selection Grade scale of pay of Assistant Professor on the date of promotion OR one increment may be granted him in the scale of pay of Rs.3000-4500 (Special Grade Assistant Professor) and allowed to continue in the same scale of pay of Rs.30004500 as personal to him at the option of the individual.
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GOVERNMENT OF TAMIL NADU Abstract Establishment – Tamil Nadu Pubic Health Subordinate Service – Awarding of Selection Grade /Special Grade to Health Supervisors absorbed from the category of Health Assistants worked under Municipalities/Town Panchayat and Government side through Tamil Nadu Public Service Commission on par with absorbed Panchayat union Health Assistants – Orders Issued. _______________________________________________________________________ HEALTH AND FAMIL WELFARE DEPARTMENT Dated the 30th June 2000
G.O.Ms.No.213
Read: 1. G.O.Ms.No.123, Health and Family Welfare Dept., dt:20.3.1998 2. Government Letter No.31678/N-2/99-4 dt:29.2.00. Read also. 3. From the Director of Public Health and Preventive Medicine, Lr.No.123951/MP.1/96/S1 dated: 12.4.99. 4. From the Director of Public Health and Preventive Medicine, Lr.No.123951/MP.1/96/S1 dated: 19.5.99. &&&& ORDER: The Government in the Government Order first read above directed that the regular services rendered by the Health Assistants in Panchayat Union, who were subsequently recruited as Health Inspectors through Tamil Nadu Public Service Commission be counted for awarding Selection Grade / Special Grade in the post of Health Inspectors. To avoid pay anomaly the Government in the letter second read above clarified that fixation of pay shall take effect notionally from 4.11.88 and monetary benefit with effect from 1.4.92. 2. The Director of Public Health and Preventive Medicine in hi letter third and fourth read above has recommended to consider the regular services rendered by Health Assistants worked under Municipalities/Town Panchayats and Governments side and who were subsequently recruited as Health Inspectors through Tamil Nadu Public Service Commission be counted for awarding selection Grade/special Grade in the post of Health Inspector. 3. The Government after careful examination accept the proposal of the Director of Public Health and Preventive Medicine and direct that the regular services rendered by the Health Assistants worked under Municipalities/Town Panchayats and Government side and who were subsequently recruited as Health Inspectors through Tamil Nadu Public Service Commission be counted for awarding Selection Grade/Special Grade in the post of Health Inspector. The fixation of pay to the above categories shall be done be clarified in the Government letter second second read above.
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The order issues with the concurrence of Finance Department vide its U.O.No.48726/PC/2000dt:25.6.2000. (By order of the Governor) L.K. TRIPATHY Secretary to Government. To The Director of Public Health and Preventive Medicine, Chennai-6. The Accountant General, Chennai-18. The Accountant General (Audit, Chennai-35) Copy to:The Finance Department, Secretariat, Chennai-9. The Personnel and Administrative forms Department, Chennai-9. The General Secretary, Tamil Nadu Health Inspectors Association, No.5, Thiruveethian Street, Chennai-86. /Forwarded By Order/ Section Officer
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Letter No.26846/PC/94-1
Finance (Pay Cell) Department Fort St. George, Madras 600 009. Dated: 20.06.1994.
From Thiru.S.K. Sampath Kumar B.A., B.L., Additional Secretary to Government. To The Director of Public Health and Preventive Medicine, 259, Anna Salai, Chennai-6. Sir, Sub: Fixation of pay – Special Grade Multipurpose Health Assistant on promotion as Multipurpose Health Supervisor – Fixation – Reg. Ref: 1. Finance (Pay Cell) Department letter No. 81524/PC/93-1 Dt:21.9.93. 2. From the Director of Public Health and Preventive Medicine D.O. Letter No.21095/MP2/S2/94 dated:25.3.94. 3. Tamil Nadu Sanitary Inspectors Trained Multipurpose Health Assistant Association representation dated 10.02.94 and 5.5.94. 4. Tamil Nadu Government Officials Union representation dt:15.3.94. &&&&& I am to invite your attention to the references cited. 2. The Hon’ble Tribunal in O.A No.3166 of 1992 while rejecting the applicants’ plea to fix the pay in the Selection Grade of the post of Multipurpose Health Supervisor, has observed as follows:Prima facie, if the several categories were merged and there was no upgrading or promotion as such it would be reasonable that the service in the category as they were before merged should be taken as equipment to the service in the merged category and the Selection and Special Grades as for the merged categories should be available to them. That the categories, Basic Health Worker/Vaccinator/Special cholera workers were on different scales of pay for which no special grade was provided would not be relevant, because the merger and the scales of pay of the Multipurpose Health worker have taken effect from 4.11.1988 and the relating to fixation states that in respect of appointments or promotions made before 28.6.1989, the pay in the pre-revised scales will be fixed and thereafter pay fixed in the revised scales. On this point specific orders of the Government are necessary. The second respondent should therefore address the Government and obtain clear orders.
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3. The Government have examined the proposal contained in your D.O. letter second cited in the light of the observations of the Tamil Nadu Administrative Tribunal. As you have already issued necessary instructions to award Special Grade to the Multipurpose Health Assistants who have completed 20 years of service including the service rendered in the unipurpose categories of Basic Health worker/Vaccinator/Special Cholera worker from 4.11.1998, the date from which the scheme come into effect (vide your office letter No.R.No.135288/ MP-II/87-S2 dt:2.3.88 ) no further instruction is necessary in this regard. 4.In respect of fixation of pay of Special Grade Multipurpose Health Assistants promoted to the post of Multipurpose Health Supervisor prior to 27.6.89 and already submitted their option in time, to come over the revised pay scales of pay rules 1989 on their date of promotion, their pay shall be fixed as the orders issued in Government letter No.104282/PC-1/86-3 dated:18.12.86 in the old selection grade scale of Multipurpose Health Supervisor first/and then they will be allowed fixation of the revised scale of Selection Grade of Multipurpose Health Supervisor as per Tamil Nadu Revised Scales of Pay Rules 1989 with reference to pre-revised Selection Grade Scale of Multipurpose Health Supervisor. Accordingly, the case referred to in your D.O letter second cited shall be regulated as above. 5. In respect of all other Multipurpose Health Assistants promoted after 27.6.89 to the post of Multipurpose Health Supervisor, their pay shall be fixed under FR 22B as the Special Grade of Multipurpose Health Assistants (Rs.1320-2040) is lower than that of the ordinary grade scale of pay of Multipurpose Health Supervisor Rs.1350-2200. 6. Therefore, I am to request you to issue suitable instruction to your subordinate officers to regulate the pay in such cases and also to inform the audit accordingly. Yours faithfully,
(P.GANAPATHIAPPAN) for Additional Secretary to Government
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GOVERNMENT OF TAMIL NADU FINANCE (PAY CELL-I ) DEPARTMENT Letter No.104282/PC-1/86-3 dated :18th December ’86. From Tmt. MALATHI I.A.S Officer on Special Duty To All Head of Departments. All Departments of Secretariat All District Collectors The Accountant General-I , Madras-18 The Accountant General-II , Mad Madras-35 The Accountant General-(C.A.B) Madras -9 The Pay and Accounts Officer (North) Madras-79. The Pay and Accounts Officer (South) Madras-35. The Pay and Accounts Officer (East) Madras-5. The Sub-Pay and Accounts Officer, Madras-9. All Treasury Officers. Sir, Sub: Selection Grade/Special Grade –Government servants promoted to higher post on lesser pay scale – Recommendation of Third Pay Commission – Orders –Further Clarification –Issued. Ref: 1.G.O.Ms.No.559/Finance dated :13.8.81 2. From the Tamil Nadu Rural Development Extension Officers’ Association representation dated:26.8.86. 3.From the Tamil Nadu Assistant Agricultural Officers Union Vellore, representation dated: 23.8.86. 4.From the Tamil Nadu Radiological Assistants Association on Madras-3 representation dated 12.9.86. In the G.O first cited, orders have been issued regarding the fixation of pay of an employee in Selection Grade who is promoted to a higher post, the ordinary Grade scale of which is lower than the Selection Grade of lower category. According to these orders, such Government servant may straightaway be taken to the Selection Grade of the higher post and the pay of such Government servant shall first be fixed in the ordinary grade of the higher post, based on the pay he would have drawn in the Ordinary Grade of the lower post on the date of promotion and his pay again fixed in the Selection Grade scale of pay of the higher post under ruling 35 under FR-2. 2. A doubt has been raised as to whether the above order is applicable to the persons promoted after the implementation of Fourth Pay Commission scales and as to the application to the promotees from Special Grade. I am directed to clarify that the orders issued in the G.O. first cited shall apply in the Fourth Pay Commission scales also. 11
Further, when an employee in a special grade of a post is promoted to a higher post, the ordinary grade pay scale of which is lesser than the pay scale of the Special Grade of the lower post, but its Selection Grade scale of pay is identical with that of the Special Grade of the lower post, the employee may be straightaway placed in the Selection Grade of such higher post, his pay fixed in the Selection Grade of the higher post at the stage after adding one notional increment to the pay drawn in the Special Grade of the lower post. The next increment shall be allowed on completion of require qualifying service of one year with effect from the date of fixation of pay. 3. I am directed to clarify further, that if a senior happens to remain in the ordinary grade of the higher post which his junior happens to be placed in the Selection Grade of the higher post by virtue of his promotion after moving to the special grade of the lower post, such senior shall also be moved to Selection Grade of the higher post from the date on which has junior is placed in the Selection Grade provided on senior and junior belonged to the same feeder Category in the lower post. An illustration is given in the Annexure.
Yours faithfully, Sd\For Officer on Special Duty Copy to Personnel and Administrative Reforms (FR-I) Department., Madras-9.
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ANNEXURE ILLUSTRATION ‘R’ a special Grade Radiographer drawing a pay of Rs.1670/-in the pay scale of Rs.1160-50-1460-70-1950 is promoted as Chief X-Ray Technician on the pay scale of Rs.1045-45-1445-65-1775. He shall be appointed as Selection Grade Chief X-Ray Technician in the scale of pay of Rs.1160-50-1460-70-1950 and his pay shall be fixed in the higher post as below
Radiographer Rs. 780-1385 (Ordinary Grade)
Promotion post Chief X-Ray Technician Rs. 1045-1775 (Ordinary Grade)
1045-1775 (Selection Grade)
1160-1950 (Selection Grade)
1160—1950 (Special Grade) Pay as Special Grade Radiographer at the time of promotion as Chief X-Ray Technician … ADD one Notional Increment
Rs.1670 Rs. 70 ------------
Pay to be fixed in the selection Grade scale of Chief X-Ray Technician
Rs.1740
The next increment in the higher post will be on completion of the required qualifying service of one year with effect from the data of fixation of the above pay.
//True Copy//
Section Officer
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GOVERNMENT OF TAMILNADU
PERSONNEL AND ADMINISTRATIVE REFORMS (S) DEPARTMENT Letter No.168/98 Secretariat, Chennai-9. Dated: 28.09.1999. From Tmt. Sheela Balakrishnan I.A.S., Secretary to Government. Chennai-9. To All Secretaries to Government All Departments of secretariat All Heads of Departments. Sir, Sub: Public Services – Advancement to Selection Grade/ Special Grade Counting the services rendered in lower post to award Selection Grade in the next higher post – Clarifications-Issued. Ref: 1. G.O.Ms.No.68 P &AR (M) Department. Dated 23.1.86. 2.G.O.Ms.No.210 P &AR (S) Department. Dated 11.3.876. 3. G.O.Ms.No.375 P &AR (M) Department. Dated 23.1.86. 4. Govt. Lr.No.32/S/96-1 P & AR (S) Department., dated:26.9.97 &&&&& In the Government Order second cited, orders have been issued to the effect that the services rendered in the Selection Grade of the lower post shall be counted for awarding Selection Grade in the promoted post provided that the Selection Grade scale of the lower post is identical to that of the ordinary grade of the higher post and that the concession will be allowed only at the first level promotion. 2) In the Government Order third cited, orders have been issued that the services rendered in the special Temporary post shall be counted for the award of Selection Grade in the next higher post and this concession shall be allowed only at the first level promotion (as in the case of Selection Grade) 3) In the Government letter 4th cited, orders were issued that the services rendered in the Selection Grade/Special Grade including erstwhile Special Temporary post in the pre-revised scale of pay of the lower post shall be counted for awarding selection grade in the higher post provided that the scale of pay of Selection Grade /Special Grade/Special Temporary post of the lower post are identical or higher than the ordinary grade of the higher post. The request to extend these orders to second level promotion posts also was referred to the One Man Commission (1998). 14
4.The One Man Commission has observed that at the time of issue of orders many employees could no avail the benefit as it was confined to first level promotion only. The Commission has therefore, recommended that the benefit of orders in references(2) (3) and (4) cited, counting the services rendered in the Selection Grade of the lower post for awarding the Selection Grade in the promotion post be extended to all employees irrespective of whether they are in the first level promotion or not but limited to only once in service period. 5. The Government have carefully examined the matter in the light of the recommendation of the One Man Commission and have decided to accept it. Accordingly, I am directed to state that orders issued in references(2) to(4) cited above in regard to the concession of counting the services rendered by employee in the Selection Grade/Special Grade/ Special Temporary post of the loser post having identical or higher scales for the purpose of awarding Selection Grade in the promotion post be extended to all employees irrespective of whether it is first level promotion or not, but limited to only once in the service period 6. These Orders will take effect from 1st Septembr,1998.
Yours faithfully, Sd\For Secretary to Government.
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Urgent/For Personal Attention: R.No.72375/MP2/2002/S1/
O/o of the Director of Public Health and Preventive Medicine, Chennai-6. Dated :27.11.2003
Sub: Establishment-Awarding of selection grade in the post of Block Health Supervisor – certain instructions – Issued ******* It is observed by this Directorate that in certain districts, the selection grade has been awarded in the post of Block Health Supervisor taking into account the services rendered by the individual concerned in the lower post. In this regard, all the Deputy Directors of Health Services are informed that Government has been addressed for certain clarification in this regard and the same is awaited. On receipt of clarification from Government, instructions will be issued from this office to proceed further. The Deputy Director of Health Services are therefore requested to issue cancellation orders if selection grade in the post of Block Health Supervisor has already been awarded to any of the individual working under their control. This instruction should be strictly followed. seriously.
Any deviation will be viewed
D.N. Mohan For Director of Public Health and Preventive Medicine, Chennai-6. To All the Deputy Director of Health Services Audit Party V (10 copies) Spare-5 //True Copy Forwarded By Order //
Superintendent
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GOVERNMENT OF TAMIL NADU FINANCE (PAY CELL ) DEPARTMENT Letter No.6926/PC/99-1 dated :5-3-1999 From Thiru.L.S. Ranjan, B.Sc., Joint Secretary to Government To The Director of Public Health and Preventive Medicine, 259, Anna Salai, Chennai-6. Sir, Sub: Sector Health Nurse – Special Grade scale of pay – Clarification –Reg. Ref: 1.G.O.Ms.No.91, Finance Department dated :26.2.97. 2. Your Lr.no. R.No.30707/MP-3/96/S1 dated: 27.6.97 and 18.1.99. ******
In the G.O.cited, orders were issued to cancel the orders issued in G.O Ms.No.1057 , Finance Department, dated 25.9.89 i.e. the scale of pay for the post of Sector Health Nurse was retained as Rs.1400-2600. In the reference second cited, it is stated that the post of Public Health Nurse with the scale of pay of Rs.1820-3200 is not considered as second level promotion post of Sector Health Nurse and hence the restrictive provision for awarding Special Grade does not arise in this case and requested the Government to issue suitable instruction in this regard. 2. I am to clarify that consequent on the orders issued in the reference first cited, Sector Health Nurses are eligible for Selection Grade and Special Grade scales of pay as per Annexure-I to G.O.Ms.No.304, Finance (PC) Department, dated 28.3.90 and also schedule –II to G.O.Ms.No.162 Finance (PC) Department, dated 13.4.98 subject to the conditions laid down in this said G.Os. Hence no separate instructions need be issued in this. Yours faithfully, (P. DHANASEKARAN) For Joint Secretary to Government
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R.No.219190/VC.I/97/C3
O/o of the Director of Public Health and Preventive Medicine, Chennai-6. Dated :16.07.1998
Sub: Public Health – National Malaria Eradication Programme – Mazdoors and laboratory boys etc. bringing into time scale of pay – retrospective effect from 1.7.66 – Modification orders –Issued. Ref: 1. G.O.Ms.No.406, Health and Family Welfare Department dated:09.10.97. 2. This office R.D is No.125649/VC.I/90/C3 dated: 29.11.97 3. This office letter R.No.219190/VC.I/97/C3/dated :13.05.98. &&&& In modification of this office reference second cited, the following instructions are issued for strict adherence. In para 3 of the G.O.Ms.No.496 Health and Family Welfare Department, date.9.10.97 Government have issued orders for retrospective regularization with effect from 1.7.66 to the 258 Mazdoors and 15 Laboratory-boys who were brought into time scale of pay as per G.O.Ms.No.2656, Health dated.23.10.73. Also Government have ordered that the individuals (273) may be accorded monetory benefit only from 29.7.87 and they should not be paid any pay for the period from 1.7.66 to 28.7.87. Accordingly the officers noted in the address entry are directed to take necessary action to regularize the services of 258 Mazdoors and 15 Laboratory boys(list enclosed) who were brought into time scale of pay, as per G.O.Ms.No.2656, Health dated:23.10.73 communicated in this office Proceedings R.Dis.No.45204/Mal.III/73-C1 dated.23.11.73, retrospectively with effect from the date of their appointment (i.e)on or before 1.7.66 as the case may be . Their pay should be regulated as follows:Period 1. From 1.7.66 2. From 2.10.70 3. From 1.4.78 4. From 1.10.84
Scale of Pay -
Rs.50-1-60 Rs.130-3-160-4-180-5-195 Rs.250-5-330-10-400 Rs.475-10-555-15-6-15-20-775
After regulation of pay as above, the individuals should be given monetary benefit only from 29.7.87 and any pay arrears should not be paid to them for the period from 1.7.66 to 28.7.87 at any cost. An undertaking may be obtained from the individuals that “the excess payment that may be found to have been made as a result of incorrect fixation of pay or any excess payment detected at a later date will be refunded by them to the Government.”. If any lapses found in this regard necessary action shall be taken against the officials concerned.
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The retrospective regularization of services of the individuals should be done only after careful verification of the relevant records and service register of the individuals. Necessary entries should be made in the Service Register of the individuals, regarding their retrospective regularization. In addition to the above the officers are informed that there should not be any retrospective regularization of contingent establishment was abolished on that date. Receipt of this reference should be acknowledged by return of post.
N.C. APPAVOO Director of Public Health and Preventive Medicine, Chennai-6. (Malaria and Filaria) To All Deputy Directors of Health Services All Filaria Officers, National Filaria Control Units All the Senior Entomologists, Zonal Entomological Teams The Chief Water Analyst, Water Analysis Laboratory, Guindy, Chennai-32. The Government Analyst, Food Analysis Laboratory, Guindy, Chennai-32. The Public Analyst, Food Analysis Laboratory, Coimbatore, Madurai, Tirunelveli Salem and Thanjavur. Joint Director of Public Health and Preventive Medicine, IVCS, Hosur. Copy to E3,E4 sections. // True Copy Forwarded By Order// Superintendent.
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GOVERNMENT OF TAMIL NADU Abstract Public Health and Preventive Medicine – Multipurpose Health Worker Scheme – Reorganization of male component - Orders _______________________________________________________________________ HEALTH AND FAMILY WELFARE DEPARTMENT
G.O.Ms.No.593 1. 2. 3. 4.
Dated: 11.9.95
G.O.Ms.No.1936 Health & Family Welfare dated 29.9.82. G.O.Ms.No.1537 Health & Family Welfare dated 12.8.87. G.O.Ms.No.1507 Health & Family Welfare dated 16.8.89. From the Director of Public Health and Preventive Medicine, Letter No.128985/MP.II/S2/94 dt:2.9.94, 24.12.94, 30.1.95 and 24.2.95. &&&&&
Order: In the G.O first read above, various categories of unipurpose Health Workers were ordered to be absorbed as Multi-purpose Health Assistants and Multi-purpose Health Supervisors for implementation of the Multi-purpose Health Workers Scheme. But due to Writ Petitions/Writ Appeals filed by various service associations the above order could not be implemented. The actual implementation of the G.O. came into effect on 4.11.88 on the crucial date of 4.11.88, the cadre strength of the Multi-purpose Health Supervisors and Multi-purpose Health Assistants were 2486 and 4561 respectively. As per the Government of India norm, a Multi-purpose Health Supervisors will supervise the work of six Multipurpose Health Assistants. When the cadre strength of Multipurpose Health Supervisor is taken into account with reference to the above Government of India norm, it exceeds the required strength. With a view to stabilizing the cadre strength of Multi-purpose Health Supervisor with reference to the Government of India norm, it was decided not to fill up the attrition vacancies. As a result, persons in the category of Multi-purpose Health Assistants could not get promotion even after crossing 50 years of age/rendering 20 years of service. Hence the Tamil Nadu Basic Health Workers Association has represented that they may be promoted as Multipurpose Health Supervisor on completion of 50 years of age. The Tamil Nadu Health Inspectors’ Association has represented that the post of Multi-purpose Health Supervisor may be redesignated as Health Inspector as the designation of Multi-purpose Health Supervisors does not enable easy identity in the field. Some other Association have also represented to look into their grievances. They have also given an undertaking to the effect that they would do any work that would be assigned to them by the Government. All the Association of male health worker have signed the new job chart prescribed by the Director of Public Health and Preventive Medicine. 2. The Government have examined the matter in consultation with the Director of Public Health and Preventive Medicine. Considering the present work load of male line as inadequate compared to the female line under the Multi-purpose Health Worker Scheme, a thorough overhaul of the male line was considered necessary. It has been decided to have one Multi-purpose Health Supervisor per Primary Health Centre and one Multi-purpose Health Assistants per 10,000 population (only in problem areas, one 20
Multi-purpose Health Assistant for 5,000 population) with revised job chart besides redesignation of these posts of Multi-purpose Health Supervisors and Multi-purpose Health Assistant as Health Inspector Grade-I and Health Inspector II respectively. It was also decided to prescribe 20 years of service as criterion for promotion instead of age criterion. Further at the time of absorption of the persons in the categories of Basic Health Workers, Vaccinators and Cholera Workers as Multi-purpose Health Assistants under the Multi-purpose Health Worker Scheme no pre-condition regarding the possession of Sanitary Inspectors course Certificate was prescribed. Prior to their absorption, they were fully qualified to hold the posts they were holding. In order to protect the service rights of the absorbed Multi-purpose Health Assistants it has also been decided to introduce necessary saving clause in the adhoc rules for the post of Multi-purpose Health Assistant. 4. Accordingly the Government pass the following orders:i)
One Multi-purpose Health Assistant be posted to every 10,000 population and in problem areas, to every 5000 population (to be identified by Director of Public Health and Preventive Medicine) and one Multi-purpose Health Supervisor be posted in each Primary Health Centre.
ii)
As per the above norms, the requirement in the categories of Multi-purpose Health Supervisor and Multi-purpose Health Assistant will be 1417 and 4342 respectively. The excess staff in the category of Multi-purpose Health Supervisor (i.e. 963) shall be allowed to continue till they retire from service. No further recruitment in the male line shall be made till the actual requirement of Multipurpose Health Assistants is arrived at by the DPH & PM.
iii) The revised job chart appended to this order as agreed to by all Associations be adopted. In the case of members of the Tamil Nadu Panchayat Union Health Supervisor Association who have refused to accept the revised job chart because of non-finalisation of their seniority, the Multi-purpose Health Supervisor attached to the Primary Health Centre will not supervise them till the seniority in the category of Multi-purpose Health Supervisor is finalized by the DPH & PM. iv) The post of Multipurpose Health Supervisor and Multi-purpose Health Assistant be redesignated as Health Inspector Grade I and Grade II respectively. Amendment to the adhoc rules will be issued separately. v) All Multipurpose Health Assistants be promoted as Multipurpose Health Supervisors as and when they complete 20 years of service by upgrading the post they hold automatically. vi) Saving clause be introduced to the adhoc rules for the post of Multi-purpose Health Assistant to protect the service rights of the absorbed Multi-purpose Health Assistants. Amendment to adhoc rules will be issued separately.
4. Since long standing grievances of the staff have been resolved in the Government Order at a considerable cost to the Government and all the concerned Associations have agreed to the above, the Government expect all the employees evolved 21
by this Government Order to implement the tasks entrusted to them sincerely and whole heartedly, thereby benefiting the rural population. 5. This order issues with the concurrence of U.O.No.799/JS (IF)95-1 H & FW (SO2) dated 6.9.95.
Finance Department vide its
// By Order of the Governor)
R. Poornalingam Secretary to Government True Copy For DPH & PM
22
R.No.3914/A1/98
Office of the Deputy Director Health Services, Erode Dated: 08.12.98
Sub: One Man Commission – recommendations of the One Man Commission -Grant of one Bonus increment to employees stagnation in a post beyond 30 years – Orders issued. Ref: G.O.Ms.No.562 Fin. (Pay Cell) Department dt:28.9.1998 communicated in R.No.64293/E4/S1/98-04 dt:23.10.98 of the Director of PH & PM, Chennai-6. A Copy of the Government Order cited is communicated for information and necessary action. (Sd.) M. GOPALAKRISHNAN DEPUTY DIRECTOR OF HEALTH SERVICES ERODE Copy of the G.O Sub: As above Read : 1. G.O.Ms.No.162 Fin (PC) Department. dt:13.4.1998. 2. G.O.Ms.No.170 Fin (PC) Department dt : 21.4.98 ORDER Representations have been made by several employees associations before the One Man Commission constituted in the Government order second read above for opening an avenue viz., super grade or senior grade for these employees, who have completed 30 years of service in the same post above the existing special grade. The One Man Commission among other things has recommended that employees stagnating in a post beyond 30 years ie. Employees stagnating in special grade beyond 10 years be granted with one bonus increment with a view to keep the employees vibrant and active during the fag end of their service. 2.The Government after careful examination the recommendations of the One Man Commission has decided to accept it. Accordingly, Government directs that employees stagnating a post beyond 30 years i.e employees stagnating in the special grade beyond 10 years be granted with one bonus increment as an incentive. 3.These orders shall take effect from 1st September 1998. (By order of the Governor)
Special Secretary to Government
23
: R.No.88041/MP1/2001/S1
O/o of the Director of Public Health and Preventive Medicine, Chennai-6. Dated :10.09.2001
Sub: Public Health – Grant of one Bonus Increment to employees stagnating in a post beyond 30 year – Certain instructions –Issued –Reg. Ref: 1.G.O.Ms.No.44 Health dated: 13.1.93. 2.G.O.Ms.No.123 H & FW Department., dated:20.3.98. 3.G.O.Ms.No.213 H&FW dated: 30.6.2000. 4.G.O.Ms.No.562 Fin. (PC) Department dated:28.09.98. &&&& In the G.O 4th cited, Government have directed that employees stagnating in post beyond 30 years i.e. employees stagnating in the Special grade beyond 10 years be granted with one bonus increment as incentive. In the G Os 1st , 2nd and 3rd cited, the Government have directed that the regular services rendered by Health Assistants mentioned in the G.Os cited may be counted for awarding Selection Grade /Special Grade in the post of Health Inspector. As per the G.O. the Selection Grade / Special grade have been advanced consequent on the inclusion of previous services. The Deputy Director of Health Services , Vellore has requested clarification as to whether the bonus increment can be sanctioned to the Health Assistant in Panchayat Union who have completed 30 years of services in the same post. In this connection, all the officers noted in the dispatch entry are informed at bonus increment may be granted to the Health Inspectors stagnating in the same post beyond 30 years without any promotion opportunity. However, the Government have been addressed to clarify as to whether the Health Inspectors covered under the G.Os cited are eligible for bonus increment after putting 10 years from the Special Grade. On receipt of the orders from the Government, it will communicated to them. Until then, the are requested to grant bonus increment as to those employees stagnating in the same post beyond 30 years. Any deviation in this regard will be viewed seriously. The receipt of the circular should be acknowledged by return of post. P. Krishnamoorthy DPH & PM
24
Copy of R.No.56599/PHCs V/A2/97 dt:6.7.99 of the DPH & PM
Sub: Tamil Nadu Medical Services-Sanction of increment – Advance Increment to the Medical Officers of PHCs – certain instructions and guidelines issued. The following instructions and guidelines are issued in regard to sanction of increments and advance increments to the Assistant Surgeons working in the PHCs. According to TNMS Rules, the Assistant Surgeons of PHCs whose services were regularized retrospectively may be sanctioned periodical normal increments upto a maximum of three (except in the case of 2nd class Language Test) subsequently fourth and fifth (Annual) increments can be sanctioned only if they pass the Account Test for Executive Officers and the Tamil nadu Medical Code respectively. The Assistant Surgeons has to pass the Account Test Executive Officers within a period of 5 years from the date of orders regularizing his appointment failing which the increment in the time scale applicable to him shall be stopped without cumulative effect till he pass the test. Two advance increment for P.G. Degree qualification in any of the Medical Subjects. One advance increment for PG Diploma qualification is DA/DPH. The Advance Increment can be sanctioned to the Assistant Surgeons who have already required the PG Degree /PG Diploma is before entering into service on the minimum of the scale of pay applicable to and those who acquire PG Degree Diploma after entering into service can be sanctioned above increments in the scale of pay drawn by them on the date on which they acquire the PG Degree/Diploma. The advance increments can be sanctioned to the Assistant Surgeons whose services are temporary (i.e. not selected by the TNPSC and services not regularized.) The Deputy Director of Health Services are also hereby informed that the above said advance increments can be sanctioned only after obtaining the written undertaking from the concerned Assistant Surgeons to the effect “that the amount sanctioned as advance increments can be recovered in six monthly installments from them, if the stay is vacated by the High court Chennai. The receipt of the circular should be acknowledged at once without fail. K. Ramachandran For DPH & PM
25
GOVERNMENT OF TAMIL NADU PUBLIC (TELEPHONES-I) DEPARTMENT Circular No.3833 S/96-1
dated :30.1.96
Sub: Telephone –ceiling on free calls prescribed to the residential telephones of Government officers – certain clarification –issued –Reg. Ref: 1. 2. 3. 4.
G.O.Ms.No.1578 Public (Tele.I) dated :10.08.86 G.O.Ms.No.336 Public (Tele.I) dated :19.04.84 Govt. circular No.54661 A/94-1 Public (Tels).I dt:19.01.85. Govt. Circular No.24973/A/85-2 Public (Tels.I) dated:14.6.95. &&&& In the G.O.first cited, orders were issued Prescribing ceiling on free calls to the residential telephones of various categories of officers of State Government. 2. In the G.O.second cited the ceiling on free calls to the office and residential telephones of the officers have been enhanced as detailed below: OFFICE TELEPHONES (i) Direct line Telephones attached to Secretaries/ Additional Secretaries To Government/Head of Departments. (ii)
: : : :
5000 free calls Bi-monthly excluding rental Charges
All other office telephones : 3500 free calls : Bi-monthly excluding rental charges RENTAL RESIDENTIAL TELEPHONES
Category
Category
Category I
Total Exemption ( No ceiling on free calls)
Officer entitled for the facility High Dignitaries/Officials mentioned In Annexure I of G.O.Ms.No.1578 Public (Tele.I) dt:18.8.86 Secretaries to Government including Additional Secretaries to Government and other officials given in Annexure II of G.O.Ms.No.1578 Public (Tele.I) dt:18.8.86. Certain Heads of Departments/ Gazatted Personal Assistants/Senior Pas to Ministers and other official given in Annexure III of G.O. Ms.No.1578 Public (Tel.I)dt:18.8.86. All other offices who are not covered in Annexure I II and III of G.O.Ms.No.1578 Public (Tels.I) dt:18.8.86.
2000(two thousand Bi-monthly including the free calls allowed by the telephones Department., 1000 (one thousand) free Category III calls bi-monthly including the free calls allowed by the Telephones Department. Category IV 600 (six hundred free calls bimonthly including the free calls allowed by the Telephones Department 3. The amount of free calls allowed to the office and residential telephones of the officers as per the existing tariff rates of Madras Telephones is as follows: 26 Category II
i) ii)
OFFICE TELEPHONES Rs.360/- (for 5000 free calls bimonthly excluding rental charges. Rs.4250/- ( for 3500 free calls bimonthly excluding rental charges.
RESIDENTIAL TELEPHONES Total exemption Rs.2150/-bimonthly including the 150 free calls allowed by telephone Department. Category III Rs.900/- bimonthly including the 150 free calls allowed by telephones Department Category IV Rs.500/- bimonthly including the 150 free calls allowed by telephones Department 4. In the Government Circular third cited, the Department of Secretariat/Health of Department /Special/Senior Personal Assistants to Ministers were informed that the ceiling of 5000free calls (amounting6350/- and 3500 free calls(amounting Rs.4250/-)bimonthly fixed to the office telephone excludes rental charges only and that all other charges claimed in the telephone bill viz., call charges, Trunk call charges, phonograms charges etc., should not exceed the above ceiling limit at any cost. Category I Category II
5. In the Government circular fourth cited the Department /Head of Department /Special/Senior Personal Assistants to Ministers were informed that the ceiling of Rs.2150/-(for 2000 free calls )Rs.800/-(for 1000 calls) and Rs.500/-(for 600 free calls) fixed to the residential telephones category II,III and IV officers mentioned in the G.O first cited includes the charges for the trunk calls, phonograms, service charges etc., also, They were therefore advised to restrict the expenditure on residential telephones including the charges for trunk calls, phonograms, service charges etc., within the ceiling limit. They were also informed that it view of the enhanced ceiling limit ordered in G.O. second cited, no waiver would be given for any excess call on residential telephones and the entire excess call charges would be recovered from the officers concerned. 6. In spite of the above instructions, it is noticed that by mistake some Departments of Secretariat and Heads f Departments intend to include the rental charges (i.e Rs.380/-) also in the ceiling limit fixed to the residential telephones of the officers coming under Categories II and IV while calculating the excess call charges due to be recovered from them instead of the charges for the free calls allowed by Madras Telephones. By this wrong calculation the officers of the above categories are deprived of utilizing the entire free calls allowed to them in the G.O. 2nd cited. It has therefore been decided to issue instructions in this regard. 7. The Department of Secretariat and Heads of Departments are therefore informed that the ceiling on free calls allowed by the Government to the residential telephones of the Government officers including the charges for free calls allowed by the Telephone Department to charges for the calls trunk, calls, phonograms and the proportionate service charges for these items. It does not include the bi monthly rental charges shift charges, accessories rent and the proportionate service charges for these items. An illustration as how to calculate the excess call charges to be recovered from the officers is annexed to this circular for information and guidance. R.Balakrishnan Secretary to Government 27
ANNEXURE Specimen bill of the residential telephone of an officer coming under category IV (i.e. 600 free calls bimonthly) Motored Credit calls Debit calls Free call Net calls Total calls allowed by (Rs.) Ms Tels. 800 150 650 580.00 i) Phonograms 50.00 Ii) Trunk calls 75.00 iii) Accessories Rent 500.00 iv) Shift Charges 600.00 v) Rental Charges 380.00 Total 2185.00 Service Tax at 5% 109.25 I Total (rounded off to 2294.25 Rs.2294.00) (or) 2294.00 Charges to be borne by the Government i) Accessories Rent 500.00 ii) Shift charges 600.00 iii) Bimonthly Rent 380.00 iv) Charges for the free calls allowed (for the officer (ie.) 450 calls (350 x 100x x1.00) 380.00 1860.00 Service in X at 5% 93.00 II. Total 1953.00 Charges to be borne by the Officer i) Excess call charges (800-600=200x1.00) 200.00 (Meter calls ceiling) ii) Phonogram 50.00 iii) Trunk cells charges 75.00 Total 325.00 Revised Tax at 5% 16.25 III. Total (rounded off to Rs.341/-) 341.25 Total ( II + III) (1953 + 341) 2294.00 Note : To work out the excess call charges to be recovered from the officer the amount should be calculated at the following rates. From 601 to 1000 calls Rs.1.00 per call From 1001 to 2000 calls Rs.1.25 per call From 2001 calls Rs.1.40 per call
R.Balakrishnan Secretary to Government 28
Copy of Letter No.65830/Salaries/99-15 dated :17.7.2001 Government of Tamilnadu, Finance (Salaries) Department
Sub: Amendment to Tamil nadu Financial Code, Valume –II – Revised ceiling of free calls charges to officers of State Government – Issued. Ref: 1. G.O.Ms.No.1017, Public (Tele.I) dated: 3.11.95 2. From the CTA Rc.No.72352/99/E1 dt:28.2.00 3. Government Letter No.65830/Salaries/99-7 dt:6.4.00 5. From the Accountant General (A &E) Letter No.DCM/VI12-14/ 2001-02/63 dt:5.7.01. &&&& The following amendment is issued to Tamil Nadu Financial Code, Volume II (corrected upto 15th July 1993 ) AMENDMENT NO.4/2001 Appendix-5 Sl.No.49(5A)
Page No.183-184
The existing table in item No.49 (5A) and the text below it upto the paragraph ending with the words “pending to be recovered from the officers for more than 60 days” may be deleted and substituted by the following amendment. Ceiling on expenditure on office telephones:(i)
(ii)
Direct line telephones attached to secretaries/Additional Secretaries to Government /Head of Department All other office telephones
5000 Free calls bimonthly excluding rental charges 3500 free calls bimonthly excluding rental charges.
It is also directed that the ratification for excess call charges for office telephones should be obtained on time and if the ratification proposals are not sent before 3 (three) subsequent bimonthly bills, the pay and Accounts officers Treasury Officers will stop payment of further telephone bills which may lead to disconnection of office telephones. The officer concerned will have to pay for reconnection as well as the excess call charges which were not ratified.
29
Ceiling on Residential Telephones Categories (1)
Ceiling (2)
i) Catogory-I
Total exemption (No ceiling on free calls)
ii) Catogory-II
2000 (Two Thousand) free calls bimonthly including the free calls allowed by Telephone Department
iii) Catogory-III
1000(One Thousand) free calls bimonthly including free calls allowed by Telephones Department
600(Six hundred) free calls bimonthly including the free iv)Category –IV calls allowed by Telephone Department
Officer entitled for the facility (3) High Diginitaries/officials mentioned in Annexure –III to this Appendix Secretaries to Government including Addl. Secretaries to Government and other officials given in Annexure –III to this Appendix. Certain Head of Departments / Gazetted Personal Assistants/Senior personal Assistants to Ministers and other officials given in Annexure – III to this Appendix. All other officers who are not covered in categories –I,II and III
The excess call charges and private trunk calls in respect of residential telephones of officers should be recovered within 2 months from the date of settlement of relevant bill. The Department which settles the relevant telephone bill of an officer is also responsible for the recovery of the excess call charges from that officer, even if that officer is transferred in the meantime. The pay and Accounts Officers/Treasury Officers are empowered to watch the period of two subsequent bimonthly bills and if it is not done by the officers voluntarily the Pay and Accounts Officers / Treasury Officers are permitted to stop payment of current telephone bill and the officer concerned would have to pay for the reconnection. In view of the enhanced ceiling limits. No waiver will be given for any excess calls or residential telephones and the entire excess call charges will be recovered from the officer concerned. Excess call charges will be straightaway recovered from the officer concerned and remitted to Government account. If the chalan for the same is not produced along with the next bimonthly bill the Pay and Accounts Officers, Treasury Officers are authorized to stop payment of subsequent telephone bills.
30
Amendment No.5/2001 The following item shall be introduced instead of the existing item. Annexure-III Appendix-5
Page No.208 Category –I
XXXXX
XXXXX
XXXXX
Category –II XXXXX
XXXXX
XXXXX
Category –III Officers entitled 1000 free calls bimonthly including the free calls allowed by the Telephone Department 1. to 9.
XX
XX
XX
XX
XX
10. DPH & PM 11. to 61
. XX
XX
XX
XX
XX
Category –IV Officers entitled for 600 free calls bimonthly (including the free calls allowed by the Posts and Telegraphs Department All other officers who are not covered by category –I ,II and III above.
For Deputy Secretary to Government.
31
Copy Government. Lr.No.39488/Salaries.II/88-15 dt:30.5.1991 from the Joint Secretary toGovernment, addressed to all Heads of Departments Sub: Temporary Advance – Drawal of advance under Article 99 of Tamil Nadu Financial Code, Volume I by the drawing officers – Not adjusted – certain effective measures to arrest the long pending cases – Reg. Ref:
1. From the Director of Treasuries and Accounts, Lr.No.Pdl.254/88/L3, Dt:18.3.1988 2. Government Lr.No.39458/Sal.II/88-5 dt:13.2.1989. 3. From the Accountant General (A&E) Lr.No.DCM/II/12-12/88-89/TNFC, Vol.I/121 dt:7.3.1989. 4. From the Director of Treasuries and Accounts, Lr.No.Pdl.254/88/L3 dt:3.8.1990. 5.From the Accountant General, Lr.No.DCM/11/File No.8/TNFC, Vol.I /90-91/68, dt:11.1.91. &&&&
The following amendment is issued to the Tamilnadu Financial Code VolumeI (Corrected upto 30.6.1980) AMENDMENT NO.12/91 Page 71 – Article 99 (1) Introduce the words “in two months” deleting the words “as soon as possible” wherever it occurs in the Arcticle. AMENDMENT NO.12/91 Page 72 – Article 99 The following may be added as a separate sub-para just below the main para of Article 99. “The drawing officers should remit the unspent balance of the advance, drawn by them, into Government account immediately after the completion of the purpose for which it was drawn. The Director of Treasuries and Accounts, Madras is empowered to issue “Stop Payment Order” on non salary bills of the drawing officer concerned under the head of account in which the advance was drawn if the drawing officers fail to present the adjustment bills duly, refunding the unspent balance, if any within the specified period of two months from the date of drawal of advance. The stop order can be revoked by him soon on adjustment of the detailed bills at the Pay and Accounts Officer/ Treasuries / Sub Treasuries”. Sd/ For Joint Secretary to Government.
32
STORES: In G.O.Ms.No.999 Health, Indian Medicine, Homeopathy and Family Welfare Department, dated 25.9.89, the Deputy Director of Health Services were empowered to purchase locally Rs.5000/-per PHCs. With ceiling of Rs.10,000/- per annum. As per G.O.Ms.No.29 H Department dt:5-1-84 and G.O.Ms.No.19 Health Department dt:25.4.91, the Deputy Directors was empowered to purchase locally upto Rs.5000/- per PHC at a time with ceiling of Rs.10,000/- per annum per PHC. As per article 125 of Tamilnadu Financial code volume I the purchasing officer should adopt “Open Tender System” by publishing the advertisement in news paper for getting competitive rates for purchases to be effected in excess of Rs.25,000/In the Directors letter No.10709/PHCs. IV/A1/91 dated 3.6.91 was instructed to purchase locally depending upon the need in order to run the O.P. treatment smoothly and to avoid Public criticism and complaints only from the approved 27 firms. The following are the powers delegated to the DDs to local purchase. G.O.Ms.No. & Date 1. G.O.Ms.No.486 H & FW dt:25.3.80
2 G.O.Ms.No.19 Him &H &FW Department, dt:25.4.91
3.G.O.Ms.No.19 Him &H &FW Department, dt:25.4.91
Powers of Deputy Directors
Nature of Items
Rs.2000/- per year
Drugs and Linen
Rs.5000/-per PHC with ceiling of Rs.10000/- of Rs.10,000/- per annum per PHC
Drugs and Medicines.
Rs.2000/- per year Rs.10,000/- per year
Linen and Drugs Apparatus Instruments, Chemicals Machineries etc.,
Temporary Advance :- As per existing rule of TNTC any temporary advance drawn from Treasury should be adjusted within a period of 3 months. Security Deposit: As per article 276 of Tamilnadu Financial Code Vol.I Government Servants who are entrusted with Government cash or stores whether permanently or temporary are required to furnish security.
33
No.26031/H4/74
Office of the District Health Officer Trichirapalli, dt:12.12.74.
Copy communicated for information and necessary action . The receipt of the same should be acknowledged at once. Sd/-K.Veeraraghavan DHO, Trichy. To All Medical Officers of PHCs. Copy to the Account Section. Copy to R.Dis.No.84699/P&D IV /71-A2-27 of the Director of Health Services and Family Welfare (P.H Wing) Madras 600 006 26th October 1974. Sub: Establishment – Public Health – PHCs – ANMs- HRA Applicability – Clarification issued. Ref 1. G.O.Ms.No.2609 H dt:14.11.1963. 2. G.O.Ms.No.259 H dt:8/2/1967 3. Government Memo No.67090/N.II/72-48 H dt:11.10.74. **** A copy in each of the reference cited is communicated for information and guidance. The officers noted in the dispatch entry are requested to acknowledge the receipt of the same urgently. Sd/- M. Thangaraj For Director of Health Services and Family Planning Chennai-6. COPY OF G.O.Ms.No.259 Health
dt:08/02/1967
ORDER; According to the orders issued in G.O. Ms.No.45 H dt:9.1.64 ANM in the Medical Department are eligible for rent free quarters as in the cases of Maty. Assts. The ANM who are provided with rent free quarters are not eligible for house rent allowance. The Director of Medical Services has now recommended that heads of Medical Institutions may be authorized to take private buildings of leave to service a quarters for ANMs subject to a monetary limit of Rs.20/- per member per mensem. The Government accept the recommendations of the Director and permit the Heads of medical institutions to take private buildings on lease to services as quarters to ANM subject to a monetary limit of Rs.20/- (Rupees twenty Only) per member per mensem. The Government also direct that the ANMs belonging to the Madras Medical Subordinate services who are provided with rent free quarters be allowed to draw HRA at ten percent of their pay (with the scale of Rs.80-3-110-2-120) or at the rates prescribed in G.O No.956 Fin dt:1.8.1961 as subsequently amended which ever is advantageous provided however that the ANMs working in any place in Group-III of (including) the annexure to the G.O. aforesaid or in a place in Group III of (included) in any of the Group mentioned in the s aid annexure shall draw a monthly allowances at a flat rate of Rs.8/- per mensem. 34
This order issued with the concurrence of the Finance Department., vide its G.O 151717/A/S/III/66-1 dt:5.1.1967. /true copy/ Copy of G.O.Ms.No.2609, Education and Public Health Department dt:14.11.1963. Sub: Establishment –Medical Department – Maternity Assistants-Not Provided with rent free quarters payment of house rent allowanceOrders issued. Read: From the Director of Medical Services, Lr.No.99049/N/E1 dt:23.5.62. From the Director of Medical Services, lr.No.98049/N/61 dt:22.7.63. &&&&&&& The Government direct that the Maternity Assistants belonging to the Madras Medical Subordinate Service who are not provided with rent-free quarters be allowed to draw HRA at ten percent of their pay (In the scale of pay of Rs.80-3-110-2-120) or at the rates prescribed in G.O.Ms.No.965, Finance dated 1.8.1961 which ever is advantageous, provided however, that the Maternity Assistant working in the places, included in group III of the Annexure to G.O.Ms.No.965 Finance dt:1.8.1971 should be allowed HRA at a flat rate of Rs.8/- (Rupees eight only) per mensem The Director of Medical Services is requested to submit to Government necessary draft amendments to the Special Rules for the Madras Medical Subordinate Services with reference to the orders in paragraph one above. This order issued with the concurrence of the Finance Department vide its. U.O.No.111446/Aii/63-1 dt:2.22.63. /true copy/ Copy of Government Memo No.67090/NII/72-48, Health dt:11.10.1974. Sub: Establishment –Medical Department – Maternity Assistants-Not Provided with rent free quarters payment of house rent allowanceOrders issued. Read: From the Director of Medical Services, Lr.No.99049/N/E1 dt:23.5.62. From the Director of Medical Services, lr.No.98049/N/61 dt:22.7.63. &&&&& The Director of Health Services and Family Planning is informed that the orders issued in G.O.Ms.No.2609, Health dated 14.11.63 and in G.O. Ms.No.219 Health Dated: 3.2.67 apply to the ANMs/Maternity Assistants working in PHCs irrespective of the fact whether they are in the Tamil Nadu Public Health Subordinate Services. The Memorandum issued with the concurrence of the Finance Department vide its U.O.No.128356/All-II/74-1 dt:5.10.1974. /True Copy/
35
Copy of D.Dis.No.150483/P&DIV/A2/72 dt:29.8.72 of the Director of Health Services & Family Planning, Madras.
Sub: Establishment –Primary Health Centre-ANM-and Maternity Assistants-working in PHCs – Free Electricity Supply and rent free quarters – Eligibility – Reg. Read: From the District Health Officer, Ramnad Lr.R.No.A5/13489/72 dt:4.8.72. &&&&& With reference to his letter cited, the DHO, Ramnad is informed that according to rule 8 Branch III Nursing of Section 21 of the Madras Medical Subordinate Services, the Maternity Assistants are eligible for rent free quarters. Further, according to G.O.Ms.No.1629 H dt:21.6.63, the Maternity Assistant in the PHCs are eligible for the free supply of electric energy upto 7 units per month. Regarding ANM in the PHCs, a copy of G.O.Ms.No.45, H dt:9.1.64 is enclosed for his information and further action. V.Kapali. For Director of Health Services and Family Planning, Madras-6. Copy of G.O.Ms.No.45 dt:9.1.64. ANM –Sanction of allowances-appointment in the place of Maternity Assistants-certain proposals of the Director of Medical Services- Orders issued. - - - - - - - - - - -- - - - - - - - -- - - --- - - -- - - - - - - - - - -- - - - - -- - -- - -- - - --- - - From the Director of Medical Services Lr.No.16959/N/60 dt:27.1.62. From the Director of Medical Services Lr.No.16959/N/60 dt:25.6.72. From the Accountant General Lr. DA 16Ms. 2-7/62-63 1569 dt:12.12.62. From the Director of Medical Services Lr.No.265893/N/62 dt:6.2.63. From the Director of Medical Services Lr.No.16959/N/60 dt:19.7.63 From the Director of Medical Services Lr.No.16959/N/60 dt:12.9.63. Order: The Government approve of the proposal of the Director of Medical Services that the ANM in the state who are now borne on a scale of pay of Rs.80-3-110-2-120 may be paid Ration Allowance, Dhoby Allowance and Uniform Allowances at the rates mentioned below:i. Ration allowance ii. Dhoby allowance iii. Uniform Allowance
Rs.30/- (Rupees Thirty Only) Rs.3/- (Rupees Three Only) Rs.75/-(Rupees Seventy Five Only per annum)
36
They also approve of the proposal of the Director that the following concessions with which are now available to Maternity Assistants in the Medical Department may be made applicable to Auxiliary Nurse Midwives also. i. ii. iii.
Free Quarters Free electric installation and free supply of electric energy. Free water supply
The Auxiliary Nurse Midwives who are provided with rent free quarters will not be eligible for HRA. 2. The Government also generally approve of the following proposals of the Director of Medical Services. i. ii. iii.
iv. v.
All new PHCs should have posts of ANMs instead of posts of Maternity Assistants. As and when posts of Maternity Assistants fall vacant in the existing PHCs , the posts may be converted into these of ANMs. The Maternity Assistants now employed in the existing PHCs may be allowed to continue in their posts if they wish, provided their work continues to be satisfactory. For the present, the posts of Maternity Assistants in Medical institutional (other than PHCs) may continue as such; and The posts of ANMs may be retained as a separate date gory.
With reference to orders under item(i) and (ii) above the DPH is requested to submit specific proposals to the Government as and when necessary. With reference to item(v) above, the Director of Medical Services is requested to submit immediately proposals for the framing of adhoc rules for the temporary posts of ANMs specifying the qualifications, the method of recruitment the appointing authority, the period of probation etc., for the posts. 3. In G.O.Ms.No.2542 H dt:21.11.62 the Government have permitted as a temporary measure the appointment of ANM in the vacant posts of Nurses till such time as the shortage of qualified Nurses is relieved. The Director of Medical Services has reported the with reference to these orders 108 ANM have been posted to various institutions in lieu of nurses and that another 82 ANMs are proposed to be appointed against additional vacancies in the posts of Nurses. She has the sought sanction for the creation of 190 posts of ANM in the place of Nurses. Sanction is accorded to the creation from the date of appointment till 28.2.62. 190 posts of ANM in the institutions specified in the annexure to this order on the scale of pay of Rs.80-3-110-2-120 with the following allowances. Dearness Allowances Ration Allowance Dhoby Allowance Uniform Allowance
Rs.15/-p.m. Rs.30/-p.m. Rs.3/-p.m Rs.75/- per Annum
Effective from the date of this order
37
The Director of Medical Services is informed that when ANM are appointed against the posts mentioned in the annexure a corresponding number of posts of Nurses in the respective institutions should be kept vacant. As and when sufficient number of nurses become available for filling up the vacant posts of Nurses, the ANM should be withdrawn from the posts now sanctioned. 4.This order issued with concurrence of the Finance Department vide its G.O.Ms.No.13647/A.II/63-1 dt:6.1.64. /true copy/ Copy of G.O.Ms.1629 Health dt:21.06.62 Education and Public Health Primary Health Centres – Maternity Assistants in Primary Health Centres – Free supply of electric energy – orders passed. - -- - - - - - - ------------------------------------------------------------- -- - - - - ----------------Reference: From the Director of Medical Services No.103967/62/N. From the Director of Public Health L.Dis.No.116555/P & D/62.dt:27.9.62. From the Chief Engineer, PWD(General) No.105087/Wks.II/62, Dt:19.2.63. ORDER; The Government approve of the proposal of the Director of Medical Services and direct that the concession in regard to the free supply of electrical energy upto 7 units per month admissible to Maternity Assistants employed in Government hospitals may be extended to the Maternity Assistants employed in the PHCs also. 2. The Director of Medical Services is requested to submit necessary draft amendments to the Madras Manual of Special Pay and Allowances Volume I directly to the Finance Department. 3. This order issues with the concurrence of the Finance Department vide its U.O.No.55149/All.11/62 dated :21.5.63. /true copy/
38
D.Dis.No.54756/PHC8/A1/97
O/o the DPH & PM Dt:3.6.97.
Sub: Fundamental Rules – Eligibility of ration allowance during leave period to Nursing Personal working in Government medical Institutions – Amendment to FR-issued. Ref: G.O.Ms.No.70/P &AR (FR.IV) Department dt:10.3.97, Chennai. &&& A copy of the reference cited is communicated for information and guidance. M. Harshavardhan DPH & PM To The Deputy Director of Health Services. And All Sections.
GOVERNMENT OF TAMIL NADU Abstract Fundamental Rules – Eligibility of ration allowance during leave period to Nursing Personnel working in Government Medical Institutions – Amendment to Fundamental Rules – Issued PERSONNEL AND ADMINISTRATIVE REFORMS(F.R.IV) DEPARTMENT G.O.Ms.No.70
dt:10.3.97.
1. G.O.Ms.No.590 H & FW Department dt:5.5.1995 2. From the Amendment General (Audit) I Madras letter No.AG(AU)/U/CC II/1/1/96-97/130 dt:26.2.97. ----ORDER: The following amendment is issued to the Fundamental Rules. 2. The amendment hereby made shall be deemed to have come into force on the 5th May 1995. AMENDMENT In the said Fundamental Rules, in rule 44 after Ruling (4) the following ruling ruling shall be added, namely5) The nursing personnel working in Government Medical Institutions are eligible for ration allowance for a period of 180 days of all kinds of leave except extraordinary leave on loss of pay. (By order of the Governor) Sd/C.K. Sundravardhan Addl. Secretary to Government.
39
R.No.37920/VC2/S4/95
Office of the Director of Public Health and Preventive Medicine,Che-6. Dt:21.7.95.
Sub: Public Health and Preventive Medicine – Condemnation of unserviceable Article – Proposals – Disposed in Public auction – Instructions – Issued. ***** It is understood that proposals for the condemnation of unserviceable articles and to write off the value in respect of condemned articles are not being received in complete shape from the subordinate officers of this Directorate . Hence necessary guidelines i.e. procedure for the condemnation of unserviceable stores and writing off their value are issued in Annexure.I to this circular. The Subordinate Officers are therefore requested to review all the proposals for condemnation of unserviceable articles including writing off their value with reference to the guidelines issued now and to send necessary proposals as and when the stores become unserviceable without allowing to accumulate in large quantities such articles, so that the head of the Department can condemn them within the financial limit of Rs.5000/- at a time. The above instruction should be followed strictly. K.V. SHANTHA, DPH & PM
40
ANNEXURE Procedure for Condemning Unserviceable Stores and writing off their Value 1. Verification of Stores should be done by the Head of Office periodically and at least once in a year preferably in April vide Article 14 3 of Tamil Nadu Financial Code Volume I. All unserviceable items of stores shall be identified and listed out. Condemnation of stores will arise only when they cannot be made serviceable by repairs at a reasonable cost. 2.
Stores shall be classified into consumable and non-consumable. Consumable items include stationary, rubber goods, glassware, raw materials etc. which will be used fully while carrying out the day to day activities. Non consumable items include furniture and fixtures, equipments, machineries etc.,
3. Generally consumable articles need not be condemned since the stock of these articles will be reduced s and when issued to the staff. However if such items which have been kept idle for a long period and consequently due to efflux of time they have become unserviceable then they will have to be got condemned and the value written off. 4. Non-consumable articles like spray pumps, cycles, Buckets, MLO barrels etc. may either become unserviceable due to normal wear and tear or due to the negligence on the part of the persons handling these stores. Similarly some articles may be lost due to fraud or negligence or other causes. The articles which have become unserviceable due to normal wear and tear shall be listed separately and action shall be taken to condemn them straightaway. 5.
As regards articles which have become unserviceable due to fraud negligence or theft shall be listed separately. Action will have to be taken against the persons responsible for recovery of the loss and then poposal for condemnation shall be initiated.
6.
Glass tumbler, flasks, towels, table cloths, cups and saucers, pen stand with pens, waste paper baskets, curtain cloths, laboratory articles and such other items which are necessary for daily use and which will be replaced at specified intervals shall be treated as consumable articles and as soon as they are issued to any officer or staff corresponding reduction shall be made in the stock account. Such items do not require condemnation or writing off of value. A list of articles which may generally be treated as consumable keeping in view their use for a short period is furnished in Annexure-II. These items shall be shown as issue once for all in the stock account and will not therefore require condemnation
7.
As per item A8 under Appendix 21 of TNFC Vol.II the Head of the Department is competent to write off the value of stores rendered unserviceable by fair wear and tear upto the Rs.5000/- at a time and upto Rs.1.00 lakh in a year. So which sending the proposals to the Head of the Department for condemnation and writing off of the value of unserviceable articles the subordinate officers shall list out separately items the total value of which do not exceed Rs.5000/- and single items whose to issue orders of 41
condemnation atonce for the items the total value of which do not exceed Rs.5000/- and to send proposal to Government for the items valued more than Rs.5000/8.
The subordinate officer shall send condemnation proposals as and when the stores become unserviceable without waiting to accumulate a large quantity of such articles so that the held of the Department can condemn them within the financial limits empowered without the need to approach Government frequently.
9.
As per note under article 140 of TNFC Vol.II both the acts of condemnation of unserviceable articles and writing off their value are intended to be applied together in the same proceedings of the competent authority. So which sending proposals for condemnation the value of the articles shall also be indicated against each.
10.
The value of the articles to be condemned shall either be the value arrived at every year after allowing depreciation at a prescribed percentage every year or the original book value where no depreciation is taken into account.
11.
When the value of the article to be condemned is shown as “NIL” due to the operation of the process of depreciation, there is no need to write off the ‘nil’ value of the article. However if such items are still in use and have some more years of useful life left in them but are lost due to theft, neglect or other calamities such as fire or floods orders of competent authority writing off such losses would be necessary under article 298 of TNFC Vol.II.
12.
Articles which have become unserviceable otherwise than in the ordinary course e.g. due to avoidable carelessness, neglect or misuse condemnation shall be ordered only after the value of such articles is written off by the competent authority (vide article 141 (a) of TNFC Vol.II
13.
Condemnation of articles which have become unserviceable in the ordinary course due to fair wear and tear and those which have come unserviceable otherwise than in the ordinary course shall be done separately. That is to say separate orders will have to be issued for condemnation of articles made unserviceable due to natural courses or otherwise vide article 142 of TNFC Vol. II.
14.
Condemned stores which are worthless will have to be destroyed. The rest of the articles shall be sold under the orders of the competent authority.
15.
Condemned articles other than those which are destroyed shall be sold in public auction and the head of the office or any other Gazetted Officer should invariably attend the auction and record the final bids. The sale proceeds shall be collected from highest bidder after confirming the auction and before the articles are removed.
16.
Articles which are received as containers (but not purchased as such) with medicines, chemicals, disinfectants etc. e.g. deal wood boxes, card board 42
boxes, bowels and drums, bottles, plastic containers etc. shall be taken to stock account by entering them in a separate register. The question of condemnation of these article will not arise. However when a reasonable quantity of these items have accumulated they shall be sold in public action and the sale proceeds remitted to Government. 17.
While sending proposals for condemnation the head of office shall furnish shall furnish the following certificate in the list of articles. Certified that I have personally satisfied myself that each item listed out has become unserviceable in the ordinary course through proper usage or by fair wear and tear.” K. V. SHANTHA DPH & PM
ANNEXURE-II Articles which shall be treated as consumable for proposals of condemnation
1. Torch Light 2. Slide Box 3. Enamal tray 4. Knife 5. Jery Cane Plastic 6. Enamal Cup/ Bowl 7. Spirit Lamp 8. Well net 9. Measuring Can 10. Funel 11. Lock and key 12. Enamal cup
13. Rain Coat 14. Plastic container 15. staining jar 16. Plastic can 17. Screw driver 18. Kerosene oil tin 19. Scappers 20. Diamond pencil, cutter – No value 21. Meni can lamp 22. Jerry cane 23. Therma meter All glass articles.
K. V. SHANTHA DPH & PM
43
Glass
GOVERNMENT OF TAMIL NADU Abstract Stores – Primary Health Centres – Disposal of Un-serviceable and condemned articles accomulated in Primary Health Centres Delegation of powers to Deputy Director of Health Servics – Orders Issued. _______________________________________________________________________ HEALTH AND FAMIL WELFARE DEPARTMENT Dated the 13th June 1997
G.O.Ms.No.291
Read again: G.O.Ms.No.473, Health and Family Welfare Detp., dt:20.9 Read also: From the DPH & PM , Chennai-6 letter R.No.29522/PHCIV/A2/96 dt:26.11.96 and 8.6.97. ORDER: In the Government order first read above, orders have been issued delegating powers to Joint Director of Health Services to dispose of the empty Saline bottles (G.P), Waste hygosolution, used X-ray films and all other unserviceable and condemned articles accumulating in the Government Hospitals quickly by adopting the following procedure: i)
Limited Tender System shall be adopted if the earning revenue value is less than Rs.1 lakh and more than Rs.25,000/ and the Joint Director of Health Services shall themselves finalise the Limited Tender
ii)
Public Auction shall be conducted if the earning revenue value is less than Rs.25,000/- in each Hospital and Medical Officer can conduct the public Auction. The Joint Director of Health Services shall post approve the auction sale.
The Government have also directed the Director of Medical and Rural Health Services to fix same upset price for each and every article to arrive at the approximate amount of earning so that all the officers following for Procedure. 2.In the letter second read above, the DPH & PM has sent proposal to Government requesting to delegate the powers for the disposal of unserviceable and condemned articles in PHCs, to the Deputy Director of Health Services of the Health Unit District in respect of the PHCs and Sub-centres under their that they can dispose the same quickly by adopting Limited Tender System and Public Auction on the some procedure ordered in the Government Order first read above. 3. The Government after careful examination accept the proposal of DPH & PM. Accordingly the Government delegate the powers for the disposal of unserviceable and 44
condemned articles in PHCs, and HSCs, whose list is given in annexure, the purchase value of each of which does not exceed Rs.5,000/- to the Deputy Director of Health Services of the HUD in respect of the PHCs and HSCs under their control so that they can dispose of the same quickly, by adopting Limited Tender System and Public Auction on the same procedure as ordered in G.O.Ms.No.473 Health dt:20.09.1996. 4. This order issues with the concurrence of Finance Department vide its U.O.No.23495/H1/97-1 dt:25.3.1997. Sd/-S. Ramakrishnan, Secretary to Government I.
Annexure List of Articles which can be condemned 1. 2. 3. 4. 5. 6. 7. 8. 9.
Empty Saline Bottles Waste Hypo Solution Used X-ray films Glass wares Plastic cans Plastic containers Deel wood boxes Card board boxes Empty drums and other unserviceable and condemned articles excepting wooden furniture accumulated in PHCs and HSCs. Sd/-M. Neelakantan Section officer
45
Copy of G.O.Ms.No.748, Fin (Allowances) Department d:22.9.92 Abstract
Travelling Allowance – Daily Allowance – Admissibility of Daily Allowance during Tour /Training – Revised orders – Issued. Read : 1. G.O.Ms.No.1255 Fin dt : 4.8.79. 2. G.O.Ms.No.813 Fin dt:18.12.81. Order : At present Daily allowance is paid in the following manner while on tour/training. (i) Tour Period
Rate Allowed
Upto 30 days Next 60 days Beyond 90 days
Full D.A Half D.A No. D.A
(ii) Training Period First 30 days Next 60 days Next 90 days
Full D.A Three fourth D.A Half DA
2 .Whenever free board and lodging facilities are provided employees can draw only one fourth of DA admissible at the station concerned. If only board or lodging is provided free, the employee can draw DA at one half of the admissible rate. 3. The consultants appointed by the Government for comprehensive revision of Tamilnadu Manual of Special Pay and Allowances, among other things have suggested that; i) ii) iii)
Full DA may be allowed for continuous halt upto 60 days at one place while on tour ; Full DA may be allowed for 90 days while on training. A) If free board and lodging facilities are provided one fourth of DA may be allowed. B) If free lodging is provided three fourth of DA may be allowed.
The Government have examined the above suggestions made by the consultants and have decided to accept them. These orders will take effect from 1.10.92. The following Notification will be published in the TN Government Gazetted: 46
Notification In exercise of the powers conferred by the proviso to Article 309 read with Article 313 of the Constitution of India and of all other powers here unto enabling the Government of Tamilnadu hereby makes the following amendments to the Tamil Nadu Travelling Allowance Rules (Part.II of the Tamil Nadu Manual of Special Pay and Allowances 1976 Edition. Amendment No.1 In the said rules, in rule 43 ( b) for the existing paragraph the the following paragraph shall be substituted namely; “If a Government servant on tour/training is allowed free board and lodging he may draw DA as below: Free Board and Lodging - ¼ th rate of DA Free Board - ½ th rate of DA Free Lodging - ¾ the rate of DA Amendment No.2 In the said rules in rule 44 for existing paragraph (1) and (2) the following paras shall be substituted. 1. “A DA shall be shall be drawn for continues halts upto 60 days at any one place. 2 “If the absence from headquarters exceeds 60 days at any one place, the Government Servant is deemed to have been transferred to that place and Transfer TA shall only be admissible. After para 2 the following shall be added as para 3 3. the drawal of DA for periods in excess of 90 days requires the prior sanction of Government. Amendment No.3 In the said rules in sub rule (a) under rule 106 of the first paragraph the following shall be substituted: “ A Government Servant deputed to undergo a course of training, shall draw TA as on tour for the journeys to and fro from the training center. DA at full rates will be admissible only upto a period of 90 (ninety) days . If the period of training exceeds 90 days the Government servant shall be entitled to draw only Transfer TA. The Gvernment servants shall also be allowed HRA and CCA at the rates admissible to the training center. /By order of the Governor/ Sd/B. Santhanakrishnan J.S. to Governement.
47
Copy of Lr.No.44312/All/93-1 dt:19.5.1993 from the Additional Secretary to Government, Finance (Allowances) Department, Fort St. George, Madras.9 addressed to all secretaries to Government, All Heads of Departments. Sub: LTC- Availing of LTC at the verge of retirement – Reg. Ref: 1. G.O.Ms.No.407/Fin (Allowances.I)Department dt:15.6.1981 2. G.O.Ms.No.561/Fin (Pay Commission) Department dt:10.06.85 3. Government lr.no.92746/PC/-I/85-1 Fin Department dt:18.5.87. &&& In the letter 3rd cited among other points, it has been clarified that as LTC can be availed of during any period in a block year either single way or two ways, employees with service of less than a block year ( 2 or 4 years as the case may be ) are also eligible to avail the LTC. 2. It is clear from the above clarification that, retiring employees with less than two years of service in a block of four years are entitled to avail LTC single way and employees with more than two years of service in a block of four years are entitled to avail LTC both ways. 3. Instances have come to the notice of Government that there is no uniformity in allowing LTC to the retiring employees. In some Government departments employees with a service of less than two years are allowed LTC one way and in certain departments they are allowed both ways. 4. The Government consider it necessary to make the position clear. I am to clarify that employees with less than two years of service in a block year of 4 years should be allowed only one way LTC. Employees with service more than 2 years in a block of 4 years may be allowed two way LTC. For example:- the current block of four years is from 1993 and 1994 will be entitled to avail LTC one way only (i.e) either for onward or for return journey. Those retiring after 1994 will be entitled to avail LTC both ways (i.e) for onward and return journey. I am to request you to communicate these instructions to all subordinate offices under your control. Sd/For Addl. Secretary to Government.
48
GOVERNMENT OF TAMIL NADU Fort St. George Madras-9. Finance (Allowances-I) Department Letter No.64258/All.I /82-1 dt:3.5.1984. From Thiru.Sukavaneshvar, IAS., Secretary to Government (Ex-Officio) To All the Hos. Sir, Sub: TA- Sanction of TA to Government servants to attend work relating to Bank and Treasury Orders – Issued. Ref: G.O.Ms.No.471 Fin (All.I) Dt:22.7.1982. **** In partial modification of the orders in para 3 (1) in G.O.Ms.No.471 Fin (All-I) dated 22.7.1982 Government direct that the staff who travel in connection with official work in offices including Treasury/Sub treasury or bank situated within 8 kms. from the office from where a Government servant is deputed in places other than Madras, coimbatore and Madurai will be eligible for conveyance charges as contemplated under Sl.No. II-B of Appendix 5 in the TNFC Vol-II . This will also apply to go to the offices situated with the city limit in Madras, coimbatore and Madurai cities. Payment of conveyance charges will be made by the Head of Offices concerned as per the delegation in item No11-B of appendix 5 of the TNFC Volume II-B of Appendix-5 of TNFC Vol.II the following guidelines are issued. The mode of conveyance to be used should be decided with reference to cash to be handled. Auto-rickshaw fare/Taxi fare should be paid only in cases where cash has to be carried. Auto-rickshaw fare may be paid where value of cash to be carried is Rs.2,000/- and more and taxi fare may be allowed where value of cash to be carried in Rs.10,000/- and more. Actual bus fare/train fare may be allowed where the value of cash to be carried is less than Rs.2000/- For journeys under taken in connection with the presentation of bills, reconciliation work and other items of official work only actually bus fare/ train fare should be allowed. Yours faithfully, For Secretary to Government.(Ex . officio) 49
R.No.65571/IMM-I/92-S2
O/o the DPH & PM Dt:21.2.94.
Sub: PH & PM- BCG Team leaders & Technicians – Brought under the category of Health Supervisor payment of Spl. Pay & FTA certain clarifications –Reg. Ref: 1.G.O.Ms.No.1583/H –Indian Medicine and Homeopathy & FW Department dt:23.8.89. 2.G.O.Ms.No.1293 Fin (pay cell) Department 11.12.90 communicated in R.No.131437/MPII/S2/89 dt:19.12.90 3.R.No.30194/MPII/92-S2 DT:7.3.91. 4.Government Lr.No.43351/PCII/91-1 dt:27.5.91 communicated in R.No.131437/MPII/S2/89-19 dt:5.6.91. &&&& Attention of all the Deputy Director of Health Services is invited to the reference cited. As per the orders issued in the reference 1st cited, the BCG Team leaders and Technicians have been brought under the control of DPH & PM under the category of Health Supervisor and distributed to work in Municipalities and in the erstwhile Revenue Deputy Director of Health Services office for the implementation of the Immunisation programme. Now some of the Deputy Director of Health Services have requested clarifications regarding the payment of MTA/FTA to the BCG Health Supervisors. In this connection it is to be stated that as per the amendments issued in the reference 2nd cited the FTA has been fixed a t Rs.100/- per mensem to 4028 Multipurpose Health Supervisors among others including the Health Supervisors of BCG Team. Instruction have also been issued in the reference 3rd cited to allow FTA to the Multipurpose Health Supervisors including those working in Municipal areas under UIP as sanctioned in the G.O.Ms.No.1957 Health dt:5.10.88 which takes effect from 1.7.89 as per the reference 4th cited. As such the Multipurpose Health Supervisor (BCG Team) are not eligible for the drawal of MTA & they are eligible only for FTA with effect from 1.7.89. The BCG Team Multipurpose Health Supervisor are not also eligible for the drawal of Spl. Pay from the date of bringing them under the control of DPH & PM under the category of Health Supervisors. Copies of the references 2nd to 4th cited are enclosed for ready reference. The receipt of this reference should be acknowledged. Syed Fiaz Peeran DPH & PM
50
Copy of G.O.Ms.No.1293 Fin (Pay Cell) Department dt:11.12.90
1. G.O.Ms.No.666 Fin (Pay Commission) Department dt:27.6.89. 2. G.O.Ms.No.1957 H-Indian Medicine and Homeopathy & FW Department dt:5.10.88 3. From the DPH & PM, Madras Lr.R.No.131437/MP-II/89-S2 Dt: 14.12.89 & 31.7.90. &&&& ORDER: The following amendment is issued to Appendix XI to the government order first read above. The amendment hereby made shall be deemed to have come into force with effect from the date of issue of orders. Amendment In the said Appendix under the sub heading “Public Health and Preventive Medicine “ under the heading Rates of FTA “ the following shall be added as serial Nos.(x), (xi), (xii) and (xiii). Public Health and Preventive Medicine Column (i)
Column (ii)
(x)
Multipurpose Health Assistant VHN Multipurpose Health Supervisor SHN
(xi) (xii)
(xiii)
Column (iii)
Column (iv) Rs.
Column (v) Rs.
4561
40/-p.m.
50/- p.m.
8681
40/-p.m.
50/-p.m.
4038
80/-p.m.
100/- p.m.
1861
80/-p.m.
100/- p.m.
(By order of the Governor) N. NARAYANAN Secretary to Government
51
Copy of R.No.30194/MPII/S2/89 dt:7.3.91 addressed to all Deputy Director of Health Services.
Sub: Allowances-FTA-Multipurpose Health Supervisors working under Universal Immunisation programme in Municipal areas – Reg. Ref : Government.Lr.No.92560/N2/88-8 Health dt:16.5.89 copy of which has been communicated in this office R.No.44203/MPII/88-S2 dt:26.5.1989. &&&& Attention of the officers noted in the dispatch entry is invited to the reference cited. In the Government letter cited, it has been stated that the Multipurpose Health Worker( Male and Female) i.e. Multipurpose Health Assistant and VHN and MHS (Male and Female) i.e. MHS and SHN be allowed to draw the FTA as sanctioned in G.O.Ms.No.1957 H dt:5.10.88 irrespective of the distance they tour in regard to the minimum distance prescribed under Rule 13 read with Rule of TN Travelling Allowance Rules or not. The officer are, therefore requested to allow FTA admissible as per Government orders to all MHS including those working in Municipal areas under Universal Immunisation Programme.
Sd/- A. Ramalingeiswara Rao DPH & PM.
52
GOVERNMENT OF TAMILNADU PH & PM- water Analysis Laboratory, Guindy and Coimbatore – Purchase of scientific Stores, Chemicals and Equipments – Enhancement of financial powers of chief water Analyst – Orders – Issued. HEALTH AND FAMILY WELARE (AB2) DEPARTMENT G.O.Ms.No.398
Dated :20.8.1997 Read
1. G.O.Ms.No.1641 /H/dt:13.9.90 2. From the DPH & PM Lr.No.104358/Hyg/H2/96 dt:3.5.97. ***** Order : In the circumstances stated by the DPH & PM in his letter read above, the Government enhance the financial powers of the Chief water Analyst; King Institute, Guindy and Coimbatore to purchase Scientific stores chemicals, Laboratory equipments etc., from Rs.5,000/- to Rs.10,000/- at a time by adopting the system of calling for limited quotations from a minimum of 5 reputed and accredited firms list will be approved by the DPH & PM. This order issues with the concurrence of Fin. Department vide its U.O.No.58624/Health and Family Welfare Department/97-1 dt:1.8.97. (By Order of the Governor) S. Ramakrishnan Secretary to Government
53
Copy of G.O.ms.No.29 Health and Family Welfare Department dated :25.11984. Abstract : Stores Equipment, Medicines, etc. Purchase of Delegation of powers of Head of Departments – Orders issued. Read :
1.G.O.Ms.No.1140 Health dt:6.5.30 2.G.O.Ms.No.1545 Health dt:7.6.60 3.G.O.Ms.No.1411 Health dt:1.8.66 4.G.O.Ms.No.944 Health dt:8.6.67 5.G.O.Ms.No.1975 Health dt:23.10.69 6.G.O.Ms.No.1053 Health dt:14.10.76 7.G.O.Ms.No.1498 Health dt:20.07.1982.
Read also: From the DME reference No.118280/IC/78 dt:4.7.79 and 26.9.79. From the DME and FW Reference.No.138433/A2/3/79 dt:11.12.79 From the DME Reference.No.118280/IC/78 dt.4.12.80 and dt:20/12/00 &&&&&&&&& Order: The Government consider that for effective implementation of the various development schemes introduced by the Government powers should delegated to the HOD, Heads of Medical Institution etc. To draw up details a discussion was held with heads of Departments have submitted proposals, on the basis of the recommendations made in the above discussions. The Government have examined these recommendations and pas the following orders. 2. The Government direct that enhanced monitory powers for purchase of drugs, linen, instruments, spare parts, furniture, bandage cloth, soap etc. and also incurring of expenditure on items like tinning of brass vessels, etc., shall be exercised by the authorities viz. DME the Director of Medical and Rural Health Services and FW and DPH &PM and Director of Primary Health Centre and the respective officers under them as mentioned in Annexure I II and III respectively. All these sanctions will be subject to availability of funds as per budget provision. 3. Orders amending the TNFC Vol.II for incorporating the delegation of powers issued in this G.O. will issue separately. 4.This order issues with the concurrence of the Fin. Department vide its U.O.Ns.117138/Health and Family Welfare Department/83 dt:1712.83 R.Shanmugam Commissioner and Secretrar to Govt,
54
ANNEXURE III DPH & PM AND DIRECTOR OF PRIMARY HEALTH CENTRES EXISTING 1.Purchase of Medicine i) Medical Officers of PHCs Rs.200/ii) Disc. Health Officers Rs.2000/-
iii) Assistant Directors Regional Assistant Directors iv) DPH & PM/ Rs.20000 Director of PHCs 2. Purchase of line, crockery and furniture i) Medical Officers of PHCs ii) Dist. Health Officer 3. Purchase of Gause, Bandage cloth, wash well soap, cotton and other Hospital accessories i) Medical Officers of PHCs ii) DPH & PM/ Director of PHCs 4. Write off of irrecoverable value of furniture etc. damaged or lost rough negligence or other causes.
5. Purchase of Apparatus instruments and machinery (equipment) i) Medical officers of PHCs. ii) DHO iii) A.D / Regional AD iv) DPH & PM/Dir. Of PHCs Servicing as well as repairing of apparatus lifts cold storage appliances, refrigerators, Air Conditioners and other equipments acquiring regular servicing and in regard to passing orders to enter into service contract. i) Mos of PHCs ii) DHOs iii) A.D / Regl. Asst. Dir.
ENHANCED Rs.250/- at time subject to a ceiling of Rs.2000/- PA. Subject to budget provision Rs.500/- PA to per PHC. At a time subject to a maximum of Rs.2000/- per PHC per annum subject to budget provision. Rs.5000/- per PHC at a time subject to a maximum of Rs.10,000/- per PHC per annum subject to budget provision. Rs.30,000/- at a time subject to budget provision. Rs.200/- PA Rs.500/- per PHC per annum
Rs.250/Rs.20000/-p.a. According to item (10) under Appendix 21 of TNFC. Vol. II all heads of departments are empowered to write off of irrecoverable value of furniture etc. damaged or lost through fraud, negligence or other cause up to Rs.5000/- in each case and up to Rs.1/- lakh in a year. The above delegation was ordered in 1976. Hence the status quo may continue. Rs.200/- at a time subject to budget provision.
Rs.5000/- at a time subject to budget provision. Rs.5000/-at a time subject to budget Provision. Full powers subject to budget provision.
Rs.500/- p.a. subject to budget provision. Rs.2000/-p.a. subject to B.P 10% of the cost of machinery subject to a maximum of Rs.5000/- at a time subject to budget provision. 55
iv) DPH & PM/Dir. Of PHCs 6. Supply of washing materials to Dhobis. i) Medical officers of PHCs ii) Dist. H. Os iii) Ads/Regl. Ads iv) DPH & PM/Dir. Of PHCs 7. Advance Payments for supplies and services DPH & PM / Dir. PHCs 8. Write off of irrecoverable value of stores rendered unserviceable by fair wear and tear dead stock of stores
9. Demurrage charges in cases in which such charges cannot be recoverable from the persons responsible.
Full powers subject to budget provision Rs.20/Rs.200/Rs.500/Full Powers Sanction advance payment in respect of Purchase from public sector undertaking only. According to item(S) under Appendix 21 of TNFC Code Vol.II all head of dept., are empowered to write off of due to irrecoverable value of rendered unserviceable by fair wear and tear up to Rs.5000/- a year. As this is an general delegation applicable to all of department, this cannot be revised of Medical Department This. Status quo may continue. According to item (5) under Appendix 14 of TNFC Vol.I all heads of departments may sanction the payment of demurrage charges up to Rs.300/- at a time in case in which such charges be recovered from the person/persons responsible. This has been red legated to their sub-ordinate at present. Hence the Status quo may continue.
Sd/R. SHANMUGAM Commissioner & Secretary to Government
56
II.
Purchase of Linen Crockery and furniture G.O.Ms.No.29/H& FW Department dated :5.1.84.
1. Medical Officer (Rural Health Care) Rs.200/- annum 2. Deputy Director of Health Services Rs.2000/- annum 3. Joint Director of Health Services Rs --III.Purpose of Gauze, Bind ago cloth wash well soap cloth and other hospital accessories G.O.Ms.No.29/H & FW Department dt:5.1.84. 1. Medical Officer (Rural Health Care) Rs.250/- annum 2. Deputy Director of Health Services Rs.10,000/-annum 3. Joint Director of Health Services Rs 20,000/IV. Write of irrecoverable value of furniture damaged or lost through negligence or other causes G.O.Ms.No.29/H& FW Department dated :5.1.84. According to item 10 under appendix 2106 TNFC Vol.II Rs.5000/- in case and upt 1 lakh in a year by DM &RHS / DPH &PM V. Purchase of Apparatus instruments Machinery (equipment) 1 Medical Officer (Rural Health Care) Rs.200/-at a time subject to budget provision 2 Deputy Director of Health Services Rs.10,000/- per annum/ PHC 3. Joint Director of Health Services Full powers subject to Budget Provision VI. Servicing as well as repairing of apparatus lifts cold storage appliances refrigerators, air conditioners and other equipments requiring regular servicing and in regard to passing orders to enter into service contracts G.O.Ms.No.20/Health and Family Welfare Department Department dt:5.1.84. 1 Medical Officer (Rural Health Care) Rs.500/ annum subject to budget provision 2. Deputy Director of Health Services Rs.10,000/- annum 3. Joint Director of Health Services Full powers subject to Budget Provision VII.
Dhobi charges G.O.Ms.No.29/H & FW Department dt:5.1.84
1. Medical Officer (Rural Health Care) Rs.20/- at a time 2. Deputy Director of Health Services ---3. Joint Director of Health Services Full powers VIII.
Write of irrecoverable value of stores condemned unserviceable by far wear and tear dead stock of stores G.O.Ms.No.29/H & FW Department dt:5.1.84
According to item (8) appendix 21 of TNFC Vol.II Rs.5000/- for each case and upto 1 lakh in a year for the Deputy Director of Health Services /DPH & PM .
57
IX.
XI. Demurrage charges in cases in which such charges cannot be recover from the persons responsible G.O.Ms.No.29/H & FW Department dt:5.1.84 According to item (5) under appendix 24 of TNFC Vo.II Rs.300 at a time in a case.
X.
Renting of Buildings:
1. Medical Officer (Rural Health Care) --2. Deputy Director of Health Services Rs.200/- per sum 3. Joint Director of Health Services Rs.2000/XI.
Original work and maintenance of Buildings including repairs:
Medical Officers Deputy Director of Health Services
: --: Rs.1500/ annum
Copy of G.O.Ms.No.640 H & FW Department dt:24.03.1988. Sub: Equipment – Cold Chain – servicing and repairs Delegation of powers to DD Of Public Health – Regional Assistant Director of PH and PM and DHOs – Orders Issued. Ref: G.O.Ms.No.29 H dt:5.1.84. Read also: From the DPH & PM Reference.No.3100/Imm.I/86-S2 dt:2.9.87. *** In the circumstances stated by the DPH & PM in his letter read above, the Government delegate to powers to the DD of PH (Immunisation) Regl. Asst. DPH and PM and DHOs to incur expenditure on servicing and repair of cold chain equipment like refrigerators Deep freezers etc. up to 59 percent of the cost of the equipment machinery which requires to be serviced or repaired, subject to a maximum of Rs.5000/- (Rupees five thousand only) at a time and subject also is the availability of budget provision. 2. This order issued with the concurrence of Finance Department vide its U.O. No.239/FS/P/88 dt:11.3.88.
// True Copy//
58
Copy of Government letter No.60665/TR.III/95-1 dt:2.11.95 P& AR (FR-III) Department, Secretariat, Madras-9. Communicated in R.No.175968/E4/95/S1 dt:23.11.95 of the DPH & PM, Chennai-6. Sub: TN Leave Rules – EL – counting of EL on Government of India’s pattern Advance crediting of EL twice a year orders issued – Clarification –issued. Ref: 1. G.O.Ms.No.157 P & AR (FR-III)Department dt:24.6.94. 2.The DME Lr.No.91395/E2/1/94 dt:14.3.95. ------I am directed to stated that, consequent on the issued of orders in the G.O. first cited for the advance crediting of EL on Government of India’s pattern, the DME has raised certain points for clarification in his reference second cited. After carefully going through the points raised, I am directed to issue the following clarifications. Points raised 2(1) The quantum of Leave to be deducted from the leave account for the period of EL/UEL on PA availed during the Half year may be mentioned. 2(2) When a Government servant is not eligible for any EL at his credit as on 1.7.94 if he applies for surrender of EL for 15 days as on 10.7.94 whether he may be permitted to surrender 15 days of EL even he is only having advance credit of 15 days. 2(3) EL has to be deducted as 1/10 for the availed portion of leave of any kind as per the G.O. at the end of half years, if the period of leave availed is 36 days to be deducted whether remaining six days has to be rounded as one day omit should be left off.
Clarification issued There is no need to proportionately reduce from leave account of EL advance credited at the beginning of a half-year for the periods of EL/UEA on PA availed during that half year. The individual may be permitted to surrender 15 days of EL/even he is only having advance credit of 15 days.
EL at 1/10 can be deducted only for the period of extra ordinary leave without (Pay and Allowances(with or without) Medical certificate) and not for other kinds of eligible leave, kind attention is invited to para-6(iv) of Government Order Ms.No.157 P&AR (FR.III) dt:24.6.94.
2(4) The credit of EL at the rate of 2 ½ days As per para-6(v) of G.O.Ms.No.157 P&AR shall be allowed upto 30.9.94. (FRIII) Department dt:24.6.94 credit of EL shall be allowed it the rate of 2 ½ days per completed calendar month upto the end of the the calendar month proceedings the calendar month in which a Government servant is removed or dismissed from services or dies in service. For example if, a Government servant is removed or dismissed from service, or dies on 30.9.94 AN whether the credit of EL at the rate of 2 ½ days shall be allowed upto 31.8.94 upto 30.9.94. 59
2(5) In para6(1) of the Government order cited, it has been ordered to credit the EL in advance on first day of January/July of every calendar year, But there is no mention regarding the advance credit of leave account of Basic servants who have put in less than five years of regular service, which has been governed by rule-6(viii) 2(6) The temporary Government servants and Basic servants who have put in less than five years of service can be given only 2 ½ days for every two completed months as per para6(Viii) in such cases, they are deprived of the concessions given to permanents Government servants who are given the privilege of advancement of EL of 15 days.
Attention is invited to para-6(ix) of G.O.Ms.No.157 P& AR Department dt:24.6.94.
By virtue of para-6(ix) of the G.O.Ms.No.157 P &AR dept dt:24.6.94 temporary Government servants and Basic servants who have put in less than 5 years of service are not entitled for the benefit of advance credit.
For J.S to Government.
60
R.No.161414-E4/92-S1
DPH & PM , Chennai-6. Dt: 24.5.1994.
Sub: Estt- PH Department – Assistant posted as U.G. Superintendent – Posted in the Office of the Deputy Director of Health Services – Certain further instruction issued. Ref:
1. G.O.Ms.No.662 Health dt:21.5.93. 2. Government. Lr.No.47650/93-2 H dt:2.11.92. 3. This office Proc. R.No.182661 to 182662 /E4/93-S1 dt:18.11.93. 4. This office Memo R.No 161414/E4/92-S1 dt:12.11.93. 5. This office Memo R.No 161414/E4/92-S1 dt:25.11.93. ****
In continuation of this office references cited, the following further instructions are issued. The Deputy Director of Health Services are instructed to form new sections as per the guidelines issued below:The individual working as Superintendent against the upgraded post sanctioned in G.O. 1st cited as the Superintendent of section with one Assistant and JA. The newly formed section headed by the Supt., posted against the upgraded post will be responsible for Accounts, Budget, Reconciliation periodical inspection of PHCs, Audit, Bills, Loans and Advances. The other Supt., working in the regular Supt, post and the remaining staff other than allotted newly formed section will form as another section which is responsible for all other subjects(except those allotted to the other section) viz., establishment matters, meetings, implementation on of various programmes now attended to in the office of the Deputy Director of Health Services . The Deputy Director of Health Services are further informed transfer of any ministerial staff i.e. Supt., Assistant or JA should be done only with the prior orders of the Dte., Action will be taken against any lapse in this regard. After formation of two sections, the Deputy Director of Health Services are instructed to furnish a copy of order forming the new section with name of the individual, the subjects allotted to each Assistant and JA to this Dte., in the name cover, Administrative Personal Assistant(Original Application) This order takes effect from 1/6/1994. K.V. Shanta DPH &PM
61
R.No.39854/MPI/S1/2002
Director of Public Health and Preventive Medicine, Chennai-6. Dated :2/5/2003.
Sub: Office Assistants 4576 to 4675 and in 561 other O.As filed by the His to give retrospective promotion from 20.1.89/22.3.89 on par with their juniors (citing cholera workers) – instructions-issued – violation – action taken – regarding. Ref: Judgment dt;10.8.01 in above original Applications. 2.This office R.No.39854/MPI/S1/02 dt:19.3.02. 3. Judgment dt;11.9.02 of Hon’ble High Court. Chennai in W.P.No.3159/99 and W.M.P.No.4496/99 4. This office proceedings R.No.168543/MPI/93/S1-2/ dt:13.1.03. ***** Attention of the officers noted in the address entry is invited to the reference second cited. Clear and strict instructions have already been issued to the effect that action on the judgment dated 10.8.01 in above O.As should be taken only on receipt of the instructions from this Dte., since the related W.P 3159/99 is pending at the Honourable High Court. Chennai. As per the reference third cited, the Hon’ble High Court has pronounced Judgment in W.P. No.3159/99 and W.M.P No.4496/99. The Hon’ble high court has dismissed the above M.P filed by the cholera workers. The stay granted also has been vacated. Consequent on the Judgment the five cholera supervisors and Health Inspectors who have been promoted as His citing these cholera workers have been reverted as per this office reference 4th cited. Due to their reversion, they have been placed in the appropriate place in the seniority list. Consequent of the Judgment in W.P. 3159/99 the prayer of the applicant of O.As 4576 to 4675 and 561 O.As could not be considered. Now it has been brought to the notice of this Dte., that inspite of instructions, in many districts a huge amount of arrears has been claimed based on the Judgment dated 10.8.2001 which is highly irregular. In case if any such claim has been made, necessary action is to be taken immediately for the recovery. Further the Deputy Director of Health Services are requested not to claim any arrears based on judgment of Tribunal dated 10.8.2001. If any such claims have been made without the knowledge of Deputy Director of Health Services , the same may be intimated to this Dte., along with names of M.Os are requested to watch the previous D.O.R statement whether any huge amount has been drawn cited the judgment dt:10.8.01. They are also requested to watch the D.OR statement of the Medical Officers every month and find out the exact reasons for the exorbitant claim. In case, if any such irregular claim has been brought to the notice of this Dte., in further it will be viewed seriously and necessary Disciplinary action will be taken on all staff responsible for such lapses. The receipt of the reference may kindly be acknowledged. For DPH & PM 62
O.O. No.5 /E4/2005/S4
Office of the DPH &PM Chennai-6. Dt:4.2.2005.
Sub: Stores-Transfer from Deputy Director of Health Services Office to PHCs and PHCs to HSCs - Procedure followed – Instruction – Issued. &&&& Various instances of improper, accounting and non-accounting of the drugs, medicines, equipments etc. transferred from Deputy Director of Health Services office to PHCs and from PHCs to HSCs have been noticed during the time of audit. To eliminate this sort of irregularity, the following instructions are now issued. All the stores, equipments, medicines etc. purchased in the Deputy Director of Health Services office should be entered in a stock book serially. Separate stock book for each scheme should not be mentioned. All the items purchased under the different schemes should be entered in a single stock Register. Whenever transfer is made to PHCs/HSCs the stock should be properly deducted. To regularize the transaction, a store transfer or internal transfer bill book should be maintained and it has to be a serially numbered one. Whenever transfer is made the details should be entered in the Register. The bill number should be entered against prepared is to be sent to the concerned Medical Officer, PHC who in turn will acknowledge the and send the acknowledged copy to the Deputy Director of Health Services. The acknowledged copy has to be kept with the original copy and produced to audit. Similar procedure is to be followed at PHC level whenever stores are transferred to HSCs. The instructions issued above should be followed scrupulously and if deviation is noticed, it will be viewed seriously. S. Murugan DPH & PM
63
any
R.No.045210/APV/2005/S5
Office of the DPH &PM Chennai-6. Dt:12.4.2005 Sub: Funds received from the Dte.,/Government being kept unspent by Deputy Director of Health Services and other unit officers – Instructions for refund either to the Dte, or Government – Regarding. **** During the review of Audit taken by Financial Advisor and Chief Accounts Officer / Assistant Director ( Internal Audit) / Accounts Officer (G) incharge, all the records, registers service registers, Pay bills and Bank accounts which are subject to audit are being verified and defects wherever found are suitably commented in the inspection report. The Audit parties of this Dte., who take up audit of the Deputy Director of Health Services, ZET, NFCU, Trg. Schools and other unit offices also verify all records, registers and other schemes taken up by the offices concerned. While taking up review of audit of the Deputy Director of Health Services , Kancheepuram, Cheyyar, MHW(F) Trg. School, Triplicane it was noticed that huge amount to the tune of Rs.1,51,776/- was kept unspent in the bank account for years together by the Deputy Director of Health Services, Kancheepuram without knowing the purpose of receipt of the funds. After pointing out the same to Deputy Director of Health Services, the unspent amount of Rs.1,51,776/- was remitted in to Government account. Similarly, while taking up of review of audit of MPHW(F) Trg,School, Triplicane it was found that there was huge amount to the tune of Rs.4.26 lakhs kept in the SB Account of IOB, MMDA Nagar Branch, Suitable instructions have been issued to remit the unspent amount in to Government account. In the Special Audit of the office of the Deputy Director of Health Services, Cheyyar, the audit party have pointed out that huge amount to the tune of Rs.1,13, 493 and the interest of Rs.13,978/- were kept unutilized in the SB account of SBI and IB cheyyar branh and therefore, the Deputy Director of Health Services also remitted the unspent amount in t Government account. From the above instructions, it is clear that huge amounts received from the Dte., / Government for special scheme after utilization for specific purposes are kept in the bank accounts without refunding to the Dte.,/Government. As a result, the Government funds are unnecessarily locked up and government is constrained to take up other schemes due to financial stringway. The following instructions are issued to all unit officers for strict observations ad compliance. All Unit Officers are requested to utilize the funds as and when received from the Dte.,/Government for specific purpose and refund the unspent amount immediately to Direction/ Government so as to avoid locking up of funds. Moreover, the unit officers are also requested to verify al the Bank accounts being operated by them and refund the unspent amount along with the interest available in the bank accounts immediately so that the idle funds can be utilized for other purposes by Government. The compliance report should reach the office of the DPH & PM before 28.4.2005. S. Murugan DPH & PM 64
R.No.17809/APV/S2/2005
O/o the DPH & PM Chennai-6 Dated : 21.4.2005.
Sub: Audit – Audit on the accounts of the PPI Scheme- Instruction Issued – Reg. Ref: This office R.No.17309/APV/S2/05 dt:4.2.05. &&& In continuation of this office reference cited, the detailed instructions on the expenditure relating to PPI Funds are enclosed herewith. The Deputy Director of Health Services instructions scrupulously.
are requested to adhere to the
In this connection it is requested that all the vouchers and the expenditure details pertaining to the PPI Scheme have to be kept ready and to be produced to the audit for verification without omission. The date of audit will be communicated to the Deputy Director of Health Services in due course. For DPH & PM. Instruction on Expenditure on PPI Funds 2005. - The fund allotted to one particular activity should not be taken in to account for another activities, for the reasons that the amount available excessively. The excess amount if available, should be surrendered in favour of DPH & PM, Chennai-6. - All the vouchers should be signed by the respective PHC level HS/BHS/ and should be passed for payment countersigned by the Mos of PHCs / Municipal Commissioners/ MHOs and Deputy Director of Health Services - A expenditure statement for the amount allotted should be prepared and sent by the Mos / Mhs/ MCs on each activity. And thereby a consolidated statement of expenditure on each activities and MOs wise for the whole amount spent by the Deputy Director of Health Services should be sent to DPH & PM, so that the audit Party can check the vouchers on each activity in proper manner. (a) Transport i) The funds allotted for transport activity should be utilized for POC charges only for transportation of vaccines IEC and related activities. The allotted amount should not be incurred for MVM charges and other repair charges to the Government vehicles in particular for the Private vehicles engaged for this purpose. ii)
Most of the vouchers an fuel charges do not contain the Registration No. of the vehicle to which Fuel was filled up Date of the filling in some cases, the quantity of the Fuel, except the total amount. 65
The vouchers an fuel charges should contain the quantity of the fuel, and total amount of the fuel. The vouchers should not have any mark of tampering of vehicle No. etc., The Log book extract duly attested by M.O of PHCs should be attached on each and every bill for verifying the filling up of fuel to the particular vehicle. In some cases, the vehicle was stationed at HQ for nearly a month. But the officer, are in the habit of filling the fuel to the vehicle which was stationed in the workshop. Fuel should not be filled up for idle vehicle. Book Mobilisation and Supervision: A Consolidated receipt for the Total amount for 3 days denoting the day of work separately should be obtained from the staff/ volunteers engaged. Ist day 25.00
IInd day 25.00
IIIrd day 25.00
Total Amount 75.00
Contingency an stationery / G.V Paint The purchase of any item incl. Chalk pieces, G.V. Paint etc. should be brought into stock register with proper attestation of the Deputy Director of Health Services. The receipt of above items should be distributed to all the MOs as per requirements under proper acknowledgement on the day of issue. The issue vouchers are also should be maintained properly. Detailed instructions regarding the maintenance of Stock Registers already issued from this office is to be followed scrupulously. Miking Public Address System at Rs.250/- per day for 3 days per Round is alone allowed. At any cost the total expenditure should not exceed the amount of Rs.750/- per Round, if the booths are 13 or 14 Nos. If the Number of booths are higher than 14 numbers the expenditure may be incurred as per eligibility. The vouchers should contain the date and No. of days and name of villages in which the propaganda was made. In addition to this, the expenditure on “Battery” hire should not be entertained. Vaccinators and Supervisor Training The Training amount should be disbursed to the volunteers under proper acknowledgement from them. A consolidated receipt for the entire amount will not be accepted. In some cases, the expenditure was incurred for the refreshment charges exclusively. This is wrong.
66
R.No.14646/E4/S2/01
O/o the DPH & PM. Chennai-6 Dt: 9.12.2001.
Sub: Establishment – Tamilnadu Ministerial Service – duties and Responsibilities of the Ministerial Staff working in PHCs Orders Issued. &&&& The duties and responsibilities assigned to the superintendent, Assistant and Junior Assistant working in Block PHCs are communicated herewith. All the Deputy Director of Health Services are requested to communicate the same to the MOs of Block PHCs and ensure that the duties and responsibilities assigned to them are attended to by them. R. Rajasekaran For DPH & PM Sanctioned Strength of Ministerial Staff
In UG. PHCs In Main PHCs Addl. PHCs
Superintendent 1 2 No
Assistant 1 2 No
Junior Assistant 1 1 No
Duties and Responsibilities Assigned to the staff of Block PHCs (This work will be attended by the senior of the Assistants in PHCs where the post of Superintendent is not in existence) -Maintenance of Distribution Register and important tapal registers -Maintenance of Pay aquittance register -Maintenance of UDPR and Cash book, Subsidiary cash book and TNTC -70 -Maintenance of Permanent Advance Register (G) and (fuel) -Maintenance of Miscellaneous advance register (vehicle/IBA) -Maintenance of Attendance, Late Attendance and and Movement Register -Control of Budget expenditure -Maintenance of registers for amounts received other than Treasury. Treasury work wherever necessary -Supervision of the work of Assistants and Jas ( only in U.G PHCs where the post of Superintendents exists) -Any other official work assigned to him by the MOs, PHC.
67
Duties and Responsibilities Assistants (Assistant II in the PHCs where the post of Superintendent is not existence) -Maintenance of Service Register -Maintenance of Increment Register -Sanction of leave increment -Maintenance of PHC/HSC building -Treasury work / Purchase of stationery items. -Preparation of pay bill and other contingent bill and Maintenance of relevant register -Telephone register and incoming telephone message register -Any other official work assigned to him by the MOs PHC. Duties and Responsibilities Junior Assistants -Sanction of loans and advances and maintenance of relevant register -Budget reconciliation -Preparation of TA bills -Maintenance of Advance Tour Programme -Maintenance of Despatch Register and attending dispatch work -Maintenance of postage account register -Maintenance of log book -Correspondence relating to implementation of all programme and their miscellaneous work. -Any other official work assigned to him by the Mos PHCs. P. Krishnamoorthy DPH & PM GOVERNMENT. LETTER NO. 47650 /AB/93-2 Health dt: 2nd Nov. 1993. Job functions and Mode of Filling up of the post consequent on the upgradation of Ministerial Staff in the Department of PH and PM. Sanction of leave, increments, drawal and disbursement of salary to the staff working in the main PHC and in the newly opened PHCs within the same block (main PHC) shall be attended to by the staff (i.e upgraded post of superintendent and upgraded post of Assistant) to be attached to the main PHC. Consequent on the recommendation of the O& M cell of Government Budget, control of expenditure, reconciliation work, submission of various reports and returns relating to various programmes and accounts, audit and establishment reports shall be carried out by the said ministerial staff at the main PHC (i.e. Blcok PHC) The MO incharge of the PHC at the Block level ( i.e. main PHC) where the ministerial staff are provided, shall be authorized to act as pay drawing and disbursing officer in respect of all expenditure items of all PHCs in his area of the block and for all the staff of all the PHCs in the block besides budget control of expenditure and auditing and accounting etc. He is also authorized and empowered to sanction all kinds of leave and increments and other service benefits and Travelling Allowance etc. to all the staff of all PHCs in the blcok area.
68
D.Dis.No.113024/APV/S5/92
Directorate of Public Health and Preventive Medicine, Chennai-6. Dt:10/12/98.
Sub: PH & PM – Delegation of powers – Delegation of Financial Powers to the officers of the Directorate of PH & PM- Orders Issued. Ref : G.O.Ms.no.619/ H & FW Department., dt:20.11.98. &&&& Copy of the Government Order cited is communicated for information and necessary action. M. Kuppusamy For DPH & PM. Copy of G.O.Ms.No.619 H & FW Department. dt:20.11.98.
Sub: PH & PM – Delegation of powers – Delegation of Financial Powers to the officers of the Directorate of PH & PM- Orders Issued. Ref: 1. G.O.Ms.No.1662 H dt:29.8.89. 2.G.O.Ms.No.150 Fin dt: 15.2.94. 3.From the DPH & PM Lr.No.113024/APV/92/JA2 dt:26.10.92. 4.From the DPH & PM Lr.No.113024/APV/92/S5 dt:9.6.97 9.1.98 and 14.6.98. &&&&&&& Order : In the reference first read above the Government have delegated powers to Assistant Accounts Officer, Accounts Officer, Chief Accounts Officer, DME and the Director Medical Services and FW to waive the recovery of irregular expenditure, short collections, over payments etc. in each individual cases of audit objections on one occasion to the limit mentioned against each officer of DME and DMS and FW. Limit upto which waiver can be ordered
Sl.No. Category of Officers 1.
2. 3.
Assistant Accounts Officer and Accounts Officer , O/o Director Medical Education and Director of Medical Services and Family Welfare Chief Accounts Officer , O/o Director Medical Education and Director of Medical Services and Family Welfare Director Medical Education and Director of Medical Services and Family Welfare
69
Rs.50/-
Rs.75/Rs.100/-
2. The DPH & PM has reported that in the G.O.second read above the Government have enhanced the financial powers of the Examiner and Local fund Accounts and their subordinate officers for admitting excessive or irregular expenditure/ waiver of recoveries in case of amounts are found irrecoverable. 3. The DPH & PM has suggested that similar delegation of financial powers to the officers of the Directorate may be given below. Limit upto which waiver can be ordered
Sl.No. Category of Officers 1. 2. 3. 4.
DPH & PM F A & CAO A.O.(G) i/c / A.D (IA ) i/c AAO
Rs.750/Rs.600/Rs.400/Rs.200/-
He has also suggested that the officers referred to above may exercise the financial powers in cases involving no loss to Government in the following instance; 1. Non production of records and registers at the time of audit for a particular period which are subsequently produced and audited. 2. Non-conduct of verification of stores and stocks by the Head of offices concerned for certain periods. 3. Non-instance of certain registers which are subsequently set right. 4. Small excess /minor irregularities due to procedural flow which required ratification in normal course. 4.The Government after careful examination accept the request of the DPH & PM and enhance the financial powers to the following officers of PH & PM Department in respect of waiver of recovery of irregular expenditure, short collections ever payments etc., in each individual case of Audit objection on one occasion to the limit mentioned against each officer. Limit upto which waiver can be ordered
Sl.No. Category of Officers 1. 2. 3. 4.
DPH & PM F A & CAO A.O.(G) i/c / A.D (IA ) i/c AAO
Rs.750/Rs.600/Rs.400/Rs.200/-
70
5.The have also direct that the officers mentioned above may exercise the financial powers sanctioned in para 4 above in cases involving no loss to Government in the following instances. 1. Non production of records and registers at the time of audit for a particular period which are subsequently produced and audited. 2. Non-conduct of verification of stores and stocks by the Head of offices concerned for certain periods 3. Non-instance of certain registers which are subsequently set right. 4. Small excess /minor irregularities due to procedural flow which required ratification in normal course. The powers delegated above is subject to the conditions that subsequent verifications are done regularly and the records are maintained in order and the records do not disclose any serious irregularities. 6. This order issues with the concurrence of U.O.67540/HI/98-1 dt:15.9.98.
Finance Department vide issue
for DPH & PM
71
GOVERNMENT OF TAMIL NADU FINANCE (PAY CELL ) DEPARTMENT Letter No.65830/Salaries /99 -15 dt:17.7.2001 From Thiru.P. Ganapathiappan BSc Deputy Secretary to Government To The Departments of Secretariat All Heads of Departments. All Collectors. All Pay and Accounts Officers All Treasury Officers The Accountant General (A& E) Chennai-18 The Accountant General (Audit) Chennai-35 The Accountant General , Chennai-9. The Commissioner o f Treasuries and Accounts, Chennai-15.
Sir, Sub: Amendment to Tamil Nadu Financial Code, Volume-II - Revised ceiling of free calls charges to officers of State Government - Issued. Ref: 1.G.O.Ms.No.1017, Public (Tele.I) dated :03.11.95. 2.From the CTA Rc.No.72352/99/E1 dt:28.2.2000 3. Government Letter No.65830/Salaries/99-7 dt:6.4.2000. 4. From the Accountant General (A& E) Letter No.DCM/VI/12-14/0102/63 dt:5.7.01. ****** The following amendment is issued to Tamil Nadu Financial Code, Volume-II (Corrected upto 15th July 1993)
AMENDMENT No. 4/2001 Appendix -5 Sl. No. 9(5A)
Page No. 183-184
The existing table in item No.49 (5A) and the text below it up to the paragraph ending with the words "pending to be recovered from the officers for more than 60 days" may be deleted and substituted by the following amendment.
72
Ceiling on expenditure on office telephones:(i)
. (ii)
Direct line telephones attached to secretaries / Additional secretaries to Government / Head of Departments All other office telephones
5000 free calls bimonthly excluding rental charges.
…
3500 free calls bimonthly excluding rental charges. It is also directed that the ratification for excess call charges for the office telephones should be obtained on time and if the ratification proposals are not sent before 3 (three) subsequent bimonthly bills, the Pay and Accounts Officers/Treasury Officers will stop payment of further telephone bills which may lend to disconnection of office telephones. The officer concerned will have to pay for reconnected as well as the excess call charges which were not ratified. Ceiling on Residential Telephones:Categories Ceiling Officer entitled for the facility (1) (2) (3) i) Category-I Total exemption (No ceiling High Dignitaries officials on free calls) mentioned in Annexure-III to this Appendix ii) Category -II 2000 (two thousand) free calls Secretaries to Government bimonthly including the free including Additional Secretaries calls allowed by Telephones to Government and other officials Department given in Annexure-III to this Appendix. iii) Category -III 1000 (One thousand) free calls Certain Head of bimonthly including free calls Departments/Gazetted Personal allowed by Telephones Dept. Assistants/ Senior Personal Assistants to Ministers and other officials given in Annexure-III to this Appendix. iv) Category-IV 600 (Six Hundred) free calls All other officers who are not bimonthly including free calls covered in categories-I,II and III allowed by Telephones Dept. The excess call charges and private trunk calls in respect of residential telephones of officers should be recovered within 2 months from the date of settlement of relevant bill. The Department which settles the relevant telephone bill of an officer is also responsible for the recovery of the excess call charges from that officer, even if that officer is transferred in the meantime. The Pay and Accounts Officers/Treasury officers are empowered to watch the recovery of excess call charges within the stipulated period of two subsequent bimonthly the pay and accounts Officers/Treasury Officers are permitted to stop payment of current telephone bill and the officer concerned would to pay for the reconnection. In view of the enhanced ceiling limits, no waiver will be given for any excess calls on residential telephones and the entire excess call charges will be recovered from the officers concerned. Excess call charges will be straightaway recovered from the officer concerned and remitted to Government account. If the chalan for the same is not produced along with the next bimonthly bill, the Pay and Accounts Officers/ Treasury Officers are authorized to stop payment of subsequent telephone bills. 73
AMENDMENT No. 5/2001 The following items shall be introduced instead of the existing item. Annexure-III Page No. 208 Appendix-5 Category-I List of High Dignitaries and officials exempted from payment of excess call charges 1. Chief Minister 2. Other Cabinet Ministers 3. The Chairman, Tamilnadu Legislative Council 4. The Speaker, Tamilnadu Legislative Assembly 5. Deputy Chairman, Legislative Council 6. Deputy Speaker, TN Legislative Assembly 7. Leader of the opposition in council and Assembly 8. Chief Secretary to Government 9. Chief Justice and other Judges of the High Court 10. Government whips in council and Assembly 11. Commissioner and Secretary, Public Department 12. Addl. Secretary or Joint Secretary, Public Depart. in charge of Law and Order 13. Deputy Secretary (Protocol) Public Department 14. All Collectors 15 District Revenue Officers 16 Secretary to Governor 17 Secretary to Chief Minister 18 Aide-de-Camp to the Governor 19 Surgeon to the Governor 20 Director of Public Relations 21 Personal Assistant (G) to the Collectors 22 Revenue Divisional Officers 23 Director General of Police in Police Dept. in Madras City 24 Superintendents of Police in District in charge of Law and Order 25 Chairman, State Planning Commission 26 Vice Chairman, State Planning Commission 27 Advocate General, Madras 28 Deputy Inspector General of Police (CID Intelligence) 29 Inspector General of Police ( Law and Order) 30 Inspector General of Police ( Intelligence) 31 Deleted 32 Parliamentary Secretary to Chief Minister 33 Adviser to Chief Minister 34 Joint Secretary to Chief Minister 35 Deputy Secretary to Chief Minister 36 Under Secretary to Chief Minister 37 Vice Chairman, State Advisory Board for National Savings 38 Resident Commissioner, Tamil Nadu House , New Delhi 39 Special Officer, Chief Minister's Special Cell 40 Deputy Inspector General of Police, Special Security Group 41 Superintendents of Police, Special Security Group 74
42 43 44 45 46
Range Deputy Inspector General of Police State Election Commissioner Special Commissioner/Commissioner of Revenue Administration Chairman and Vice Chairman, Tamil Nadu Administrative Tribunal Commissioners of Police, Madurai and Coimbatore CATEGORY-II
Officers entitled for 2000 free calls bimonthly (including the free calls allowed by the Telephones Department) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
All Commissioners and Secretaries to Government All Secretaries to Government including Additional Secretaries to Government Deleted Commissioner of Land Reforms Commissioner of Land Administration Commissioner of Civil Supplies Special Commissioner and Commissioner of Commercial Taxes Deleted Inspector of General of Police in Police Department Commissioner of Police, Madras City Special Commissioner for Disciplinary Proceedings Deleted Director of Vigilance and Anti Corruption Special Commissioner and Commissioner of Prohibition and Excise Inspector General of Police and Member Secretary TN Police Commission Reception Office and Joint Protocol Officer State Guest House Liaison Officer, State Guest House Joint Commissioner and Reception officer TN House, New Delhi Director General of Police and Chairman, TN Uniform Services Recruitment Board Inspector General of Police TN Special Investigation Team Deleted Chairman, Cauvery Advisory Committee All Super time scale officers of the rank of Secretary to Govt. and posted as HODs. Chairman, TN Public Service Commission TN Government Advocate on Record, Supreme Court of India, New Delhi Category -III
Officers entitled 1000 free calls bimonthly including the free calls allowed by the Telephones Department. 1 2 3 4 5 6
Registrar High Court Deleted Transport Commissioner Commissioner of Prohibition and Excise Director of General of Prisons Director of Harijan Welfare 75
7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54
Director of Industries and Commerce Director of Medical Education Director of Medical Services Director of Public Health and Preventive Medicine Director of School Education Director of Collegiate Education Director of Government Examination Director of Technical Education Chief Conservator of Forests Director of Agriculture Director of Animal Husbandry Director of Fisheries Commissioner of Labour Director of Employment and Training Register of Co-operative Societies Director of Handlooms Inspector General of administration Director of Stationery and Printing Chief Engineer (Buildings) Chief Engineer (General and Irregation) Chief Engineer (Minor Irrigation) Chief Engineer (Investigation) Chief Engineer (Ground Water) Chief Engineer(Highways and Rural Works) Inspector of Municipalities Director of Town Planning Director of Rural Development Director of Small Savings Director of Rehabilitation Deleted Gazetted Personal Assistant to Chief Minister Gazetted Personal Assistant / Senior Personal Assistant to Minister Director of Fire Service All the Deputy Inspectors General of Police Deputy Commissioner of Police Director of Treasuries and Accounts Members of TNPSC Director of Sports and Youth Services Deleted Chief Inspector of Factories Public Prosecuter, High court Madras Superintendent of Police in the Directorate of Vigilance and Anti Corruption Deputy Superintendent of Police (C.I.D Wing) Private Secretary to Speaker, Legislative Assembly P.R.O ( Information) Information and Tourism Dept., Part Time Members, State Planning Commission Government Pleader High Court, Madras Special Government Pleader, High Court Madras 76
55 56 57 58 59 60 61
Addl. Government Pleader High Court Madras Addl. Public Prosecutor, High Court, Madras Joint Secretary to Government ( Rehabilitation) Public Department Member Secretary, TN Uniformed Services Recruitment Board Member (Non Official) Cauvery Advisory Committee Public Relation Officer (PR) Information and Tourism Department Superintendent of Police CID Wing. Category -IV
Officers entitled for 600 free calls bimonthly (including the free calls allowed by the Posts and Telegraphs Department) Sd. for DS to Govt. on 25/7/01.
77
Copy of GOVERNMENT OF TAMILNADU ABSTRACT Establishment- Department of Public Health and Preventive Medicine- Avoidance of delay in administration- Delegation of powers to Deputy Director of Health Services orders issued. HEALTH AND FAMILY WELFARE (L2) DEPARTMENT G.O.Ms.No.104
Dated: 21.5.2003 Read: 1. G.O.Ms.No.694, Health and Family Welfare Dt.9.5.91 2. From the Director of Public Health and Preventive Medicine Lr.No.97545/E1/2001/51(1) dated 4.7.02. ^^^^
ORDER: After the reorganization of the Department of Public Health and Preventive Medicine with effect from 28.2.1991 A.N. certain administrative powers were delegated to the Deputy Director of services in the Government order first read above. The Government order was however not given effect to. In supersession of the above G.O. the Director of Public Health has now submitted a proposal for delegation of certain powers to the Deputy Director of Health Services. 2, After careful consideration, the Government accept the proposal of the Director of Public Health and Preventive Medicine. They accordingly direct that certain Administrative powers given in the Annexure to this order be delegated to the Deputy Director of Health Services. 3. The Director of Public Health and Preventive Medicine is requested to send necessary proposal to amend the relevant service rules suitably. (BY ORDER OF GOVERNOR) GIRIJA VAIDYANATHAN SECRETARY TO GOVERNMENT True copy
Superintendent.
78
ANNEXURE Powers delegated to Deputy Director of Health Services a. Appointment, regularisation, declaration of completion of probation awarding of Selection Grade/ Special Grade / Kissan Vikas Patra in respect of all the staff working under his control (B,C &D groups) 1. Junior Assistant 2. Typist 3. Junior Assistant with typing qualification 4. Steno-Typists 5. Drivers 6. Record Clerks 7. Basic Servants including watchman 8. Field Assistants 9. Laboratory Assistants 10. Store Keepers 11. Pharmacist 12. Opthalmic Assistants 13. Dark Room Assistants 14. Cook-cum-water man 15. Cook 16. Sweepers 17. Van cleaners 18. Basic Health workers 19. Multipurpose Health workers( Male and Female) 20. Superior Field workers 21. Field workers under Malaria and cholera schemes 22. Staff under Guinea worm eradication programme. 23. House keeper 24. Mason-cum-Maistries 25. Malaria Maistries/ mazdoors 26. Ayah 27. Male Nursing Assistants 28. Female Nursing Assistants 29. Plague overseers 30. Special Cholera workers. b(i) Sanction of all kinds of leave as per leave rules (except leave out of India) to such of the above mentioned staff working in the Deputy Directors office and sanction of leave upto 2 months only. (ii) Sanction of all kinds of leave as per leave rules exceeding two months to C&D group staff working in the PHCs of the HUD. (iii) Sanction of leave upto two months only to the officers coming under 79
Group B officer under his administrative control including Medical Officer (PHCs) sanction of increments ot the staff working in Deputy Director of Health Services office and Medical Officers of PHCs. c. Issue of permission under TamilNadu Government servant conduct rules to all C&D group officers under his control. d. Disciplinary powers, shall exercise Disciplinary powers as appointing authority/ immediate superior officers as per DA rules.
Copy of Government letter NO.26821/L2/2003 Health and Family Welfare Dept. dated 4.7.2003 addressed to this office.
Sub
Establishment- Department of Public Health and Preventive Medicine- Avoidance of delay in administration- Delegation of powers to Deputy Director of Health Services- orders issued Amendment- regarding.
Ref:
1. G.O.Ms.No.104 Health and Family Welfare (L2) Department dated 21.5.2003. 2. From the Director of Public Health and Preventive Medicine Letter No.97545/E1/2001/S1(5) dated 6.6.2003. ^^^^ I am directed to state that the following amendment is issued to the Government order first cited. AMENDMENT For the existing expression " all the staff" occurring in (a) of Annuxure to G.O.Ms.No.104, Health and Family Welfare dated 21.5.2003 the expression " following staff " should be substituted.
//
80
Health and Family Welfare Department , Chennai-9. Letter No.59475/Ab-I/95-3 Dated : 28/11/95
From Thiru. R. Balachandran B.A., Under Secretary to Government To The DPH & PM, Chennai-6. Madam, Sub: Establishment - Public Health Ministerial Service-Awarding of Selection Grade in the post of Assistant on par with their junior clarification issued. Ref: Your office letter No.174457/E4/92/S2 dt:21.8.95. &&&& I am directed to state that for re-fixation of pay on par with junior as per F.R. 27 read with ruling (2) under F.R. 22 B the senior and junior should belong to same cadre in the lower post and higher post. In this case, the seniors belong to Junior Assistant Cadre; whereas the Junior (Thiru.G. Seetharaman) belong to Typist cadre. As such the ruling (2) under F.R 22 (b) is not satisfied. I am therefore to inform that the seniors promoted from the cadre of Junior Assistant to assistants are not eligible to have their pay re-fixed on par with their junior (Thiru. G. Seetharaaman) since he was promoted from the cadre of Typist as Assistant.
Sd. for US to Govt.
81
Health and Family Welfare Department , Chennai-9. Letter No.59597/Ab-I/96-8 Dated : 09/12/97 From Thiru. K. Allaudin I.A.S., Special Secretary to Government To The DPH & PM, Chennai-6. Sir, Sub: Establishment - Public Health Ministerial Service-Awarding of Selection Grade in the post of Assistant- Clarification.. Ref: 1. Govt. No.59475/ABI/95-3 dt:28.11.95. 2. Your office letter No.1427115/E4/96/S1 dt:29.10.96.. &&&& In the Government letter first cited, the DPH & PM has been informed that for refixation of pay on par with Juniors as per FR 27 read with ruling (2) under FR 22B, the senior and junior should belong to the same cadre in the lower post and higher post. Since seniors Tvl. S.M. Kannan and other Superintendents belong to Junior Assistant cadre and Junior Thiru. G. Seetharam belongs to Typist cadre, the rule (2) under FR 22b is not satisfied. Hence the seniors promoted from the cadre of Junior Assistants to Assistants are not eligible to have their pay fixed on par with their junior (Thiru. G. Seetharaman ) since he was promoted from the cadre of Typist as Assistant..
2.In their representation Tvl. S.M. Kannan and other superintendents have been represented to the Government as follows:-
The following instructions have been issued by the Government in para 3 (VIII) of G.O.Ms.No.68 P& AR Dept., dt:23.1.86 . "A senior person in the ordinary / Selection category will also be appointed to the selection/Special Category with effect from the date on which his junior is appointed to the selection / Special category even though the services might not have actually put in the required 10/20 years of services. However in respect of cases where junior moves to selection grade due to retrospective regularisation from a date earlier than the date of regularisation of their seniors, the seniors should be 82
appointed to selection Grade/Special grade only after they have completed 10 years of service.
In view of the above instructions issued they has requested favourable orders stepping up of their pay to Rs.1500/- with effect from 22.11.88 in the scale of pay of Rs.1400-50-2300-60-1660 (i.e) the date from which the pay of their junior (Thiru.G. Seetharaman ) was fixed on 22.11..88 in the post of selection Grade Assistant.
3.
The request of Tvl. S.M. Kannan and others superintendents have been
examined by the Government in detail and they direct that they is no need to reconsider the orders already issued in the matter in Government letter first cited.
Sd. for Spl. Secretary to Govt.
83
D.Dis.No.186972/E4/93-S3
Office of the DPH & PM Chennai-6. Dt: 24.11.93.
Sub: Tamilnadu Revised Scales of Pay Rules 1989 Junior getting more pay than senior due to promotion of junior Assistant moving on to the Special Grade in the lower post - Rectifiscation of anomaly clarification issued. Ref: Govt. lr.no. 248667a/PC/93 dt:8.11.93. &&&& A Copy of the Government letter cited is communicated for information and necessary action. Sd/- for DPH & PM Copy of Govt.Letter No.24867A/PC/93 dt:8.11.1993 Finance (Pay Cell) Department, Sub: Tamil Nadu Revised Scales of Pay Rules 1939 - Junior getting more pay than senior due to promotion of Junior after moving on to the special Grade in the lower post - Rectification of anomaly - Clarification - issued. Ref:
1. G.O.Ms.No.304 Finance dt:23.3.1990 2. G.O.Ms.No.590 Finance Dated : 1.8.1992 3. G.O.Ms.No.664, Finance dated : 24.8.1992 4. Government letter No. 1066622/PC/92 -1 Finance dated :11.12.1992. 5. Representation received from TN Assistant Agricultural Officers Association dt: 9.4.1993 and 11.7.1993. &&&&
I am to invite your attention to the references cited In its representations fifth cited the TN Assistant Agricultural Officers Association has brought to the notice the Government that consequent on the grant of special Grade with effect from 27.6.89 to the posts for which no such special grade was available prior to 1.6.88 some of the juniors holding the post of Assistant Agricultural officer moved to Special Grade with effect from 27.6.9 and then get their promotion as Assistant Seed Officers and thereby happened to draw more pay than their seniors who were promoted as Assistant seed Officers or Deputy Agricultural officers prior to 1.6.88. It has also been brought to the notice of the Government the some of the Assistant Agricultural officers who were also granted with 5% PP as per the orders issued in the government Order third cited and got their promotion as Assistant Seed Officer or Deputy Agricultural Officer after 1.8.92 happened to draw more pay than their seniors in the post of ASO/DAO. The Association has therefore, requested to rectify the anomaly by stepping up the pay of seniors on par with that their juniors. 2. Government after careful consideration of the above request direct that wherever the junior happed to draw more pay than seniors due to the promotion of the junior to the higher post after having moved to the special grade in the lower post after 27.6.89 and who is allowed to retain the Special Grade of pay in the higher post as per the 84
orders issued in the Government order second cited and also drawn PP granted in the Government Order third cited, the seniors also be allowed the same pay as that of their junior if advantageous pay of the seniors shall be stepped up that of their junior in the higher post with effect from the date of drawal of higher pay by the junior with reference to provisions under FR 27 and subject to the satisfaction of the conditions under ruling (2) under FR 22 (b). 3. The Government also direct that such seniors shall allowed to draw their next annual increment only on completion of one year qualifying service from the date of such refixation from the date from which the junior get increment. 4. Illustration are given in Annexure to this letter Annexure
"A" a Selection Grade Assistant Agricultural Officer and "B" another Selection Grade Assistant Agricultural Officer who is junior to "A" were drawing a pay of Rs.1065 as on 29.12.86 in the post of S.G AAO (Rs.789-1885) . The Senior "A" has been promoted as ASO in the scale of pay ( Pre-revised) of Rs.780-1385 with effect from 30.12.86 and his pay has fixed at Rs.1,105/- and he was drawing a pay of Rs.1520/- in the revised scale of pay of Rs.1400-2600 in the post of ASO as on 27.6.89. On the other hand the junior "B" who continues to act as S.G.Assistant Agricultural Officer drawing the same pay of Rs.1,065/- on 31.5.88 has been allowed to move on to Special Grade in the post of AAO w.e.f 27.6.89 (vide G.O.Ms.No.304 Finance dated :28.3.90) and his pay was fixed at Rs.1640/- w/e//f 27.6.89 in the Speical Grade scale of pay of Rs.1640-2900. He earned annual increments raising his pay from Rs.1640-2900. He earned annual increments raising his pay from Rs.1640 to Rs.1700/- w.e.f 1.10.89 and 1700/- to 1760/- w.e.f 1.10.99. Subsequently the junior "B" got his promotion as ASO with effect from 11.10.99. He opts to continue in the scale of pay of the post of S.G AAO in the higher post as per G.O.Ms.No.590 Finance, dt:1.8.92. As such his pay has been fixed at Rs.1820/- in the post of ASO, and he therefore happens to draw more pay than his senior "A" as tabulated below:Sl.No. 1.
2.
3.
4.
Pay as on 29.12.86 in the post of Selection Grade Assistant Agricultural Officer Pay fixed on Promotion in the post of Assistant Seed Officer w.e.f 30.12.86. Pay as 27.6.89
"A" Senior Rs.1065 (Rs.780-1385) Rs.1105/(Rs.780-1385)
Rs.1520 (as Assistant seed Officer Rs.14002600) Pay fixed in the post of AAO on -----his movement to S.G. AAO w.e..f 27.6.89
85
"B" Junior Rs.1065 (Rs.780-1385) -
Rs.1440 (S.G.Assistant Agricultural Officer Rs.(1400-2600) Rs.1640/(Rs.1640-2900)
5 Increment 1.10.99 6 7
as
on
1.10.89
Rs.1600 & (Rs1520+40+40)
Pay fixed on promotion as ASO (1.10.90 Pay drawn as on 1.10.92 in the post of ASO.
Rs.1600 (Rs.1400-2600) Rs.1700/(Rs.1400-26000
Rs.1760 (Rs.1640+60+60
Rs.1820/(Rs.1640-2900) Rs.1940 (Rs.1640-2900)
The pay of the senior "A" shall be stepped up to Rs.1640/- w.e.f 27.6.89 and again at Rs.1820 w.e.f 1.10.90 with the scale of pay of Rs.1640-2900.
Sd/- Superintendent.
86
GOVERNMENT OF TAMIL NADU Finance (P.C) Department Letter No. 2299/PC/99-1 dt: 11.2.1999 From Tmt. Girija Vaidhyanathan I.A.S Special Secretary to Government. To All HODs. All Depts of Secretariat. The Accountant General, Chennai-18/9/35. Madurai. The Pay and Accounts Officer, Chennai-99/5/35/79 Madurai. All Treasury Officers. The Secretary TNPSC, Ch-2. The Registrar, High Court ,Ch-104. Sir, Sub:TN Revised Scales of pay Rules, 1998- 5% personal pay granted to certain categories with effect from 1.9.98 - Anomaly of junior getting more pay than senior - clarification- Reg. Ref: 1. Govt. letter No. 1539/PC/93-1 Finance dt:13.5.93. 2.G.O,Ms.No. 497 Finance (PC)Dept., dt:15.9.98. 3.From the Chief Engineer PWd WRO Madurai Region, Madurai Lr.No. A1 /0001/99-1 dt:4.1.99. &&&&& I am to invite your attention to the references cited and to state that if junior employee who was in receipt of the personal pay granted in the G.O second cited with effect from 1.9.98 happens to draw more pay than his senior ( who was promoted to higher post prior to 1.9.98) consequent on his promotion to higher post after 1.9.98 such anomalies can be rectified by stepping up the pay of the seniors on par with that of the junior, subject to the fulfilment of other conditions prescribed under fundamental Rules on the analogy of the clarifications issued in the reference first cited.
Sd for Spl. Secretary to Government on 11.2.99
87
Office of the DPH & PM , Chennai-6. Dt: 18.2.2005.
R.No.23138/PHC4/A2/2005
CIRCULAR Sub: Public Health - Stores - Purchase of Articles - Write Off - Condemnation of Articles - instructions issued - regarding. &&&& Time and again, detailed instructions have been issued regarding the purchase and condemnation of articles.
But during the inspection of the various officers of the
Department at the Offices of the DDHS as well as PHCs/ HSCs, it is found that large number of condemned and unserviceable articles are lying scattered and occupying more space, thereby creating a problem of storage for the newly purchased ones. To obviate this situation, the instructions already issued are once again reiterated below:
PURCHASE OF STORES:
The purchase of stores is governed by article 123, 124 and 125 of TN Code Volume -I and the procedures to be followed are available in the TN Transparency in Tender Act, 1999 and the rules made thereunder. The procedures noted therein should scrupulously be followed to avoid audit objections at a later date. requirements forms a primary part of the purchase.
Estimate of
After duly estimating the
requirements taking into consideration various factors, the budget provision available has to be taken into consideration before deciding the purchase. All purchases should be within the delegation of powers to various officers and executive orders issued then and there. Accumulation of stores unnecessarily and duplication of purchases should be avoided. Mere availability of budget provision does not mean that it is for spending in full. Purchases should be judicious and limited to the actual requirements.
STOCK ACCOUNTS:
After the purchases are made, it is of paramount importance to maintain a stock account of the articles. Maintenance of stock account or inventory helps in preventing loss to Government through theft, fraud or accident and makes it possible to check the 88
actual balance with book balance and the expenditure on the purchases at a given time. The stock register should be maintained in the prescribed format. In all the Offices, custodian of the stock should be nominated and he should be made responsible for the proper accounting of the stores and stocks. While receiving the stock he has to bring it into account in the stock register and note the value of the item, total quantity and name of the supplier batch No., expiry date etc. in respect of medicines without fail. Whenever the stores are issued it has to be only based on the indent of the users and with the proper approval of the officers concerned.
The Stocks and stores should be verified by the Head of office atlease once in a year (i.e) physical verification as on 31st March of every year has to be carried out. Also surprise verification has to be carried out at frequent intervals. In Offices where second level Gazetted Officers are available the responsibility of verification may be delegated to them by the Head of office. During such verification if the Verifying Officers feel that some stores are in excess, he has to report to the competent authority for further action. Excess if any over and above the book balance should be pointed out and it has to be taken into account as "Excess brought to stock" . This needs no orders from any Higher Authorities. Normally, stores and stocks lying unused for more than a year will have to be considered as being in excess of reasonable requirement unless there is sufficient reason for this.
The stores available at the Office of the DDHS is to be verified by the DDHS himself atleast once in a year and also he has to verify the stocks in the main PHCs. The Block Medical Officers concerned has to verify the stores and stocks available at Addl. PHCs without fail. Similarly the Medical Officers of the PHCs should verify the stocks at HSCs level.
Recently Department of PH & PM is providing some High-tech instruments to various PHCs. As far as upkeeping of instruments at PHC level, the following action may also be taken without omission.
a. Proposal must be sent for having Annual Maintenance Contract for all the costly instruments. 89
b. The responsibility to upkeep the instruments with daily supervision must be fixed with one staff of the PHC.
c. Log book must be maintained for all the instruments.
CONDEMNATION OF ARTICLES:
Article 140 of TNFC-Vol.I deals with the condemnation of articles. Subject to any special orders issued by the Government in particular cases, stores which become unserviceable in the ordinary course or by fair wear and tear may be condemned and value written off by the authority competent to sanction the purchase of new stores to replace them under Article 125 of TNFC Vol.I. He should record the full reasons for condemning the stores in his Order and add a Certificate as below:-
" Certified that I have personally satisfied myself that each item written off in the Proceedings has become unserviceable in the ordinary course through proper usage or fair wear and tear".
While writing off the value of the articles, the original value of the articles or the depreciated value wherever applicable has to be written off. If the value of the articles after allowing depreciation is "NIL" there is no need to write off the Nil value. However when such of those articles whose value is Nil but they are still in use and have some more years of life and useful value and if these types of articles are lost due to theft, negligence or any other calamities, then the orders of the competent authority is necessary for writing off such losses under Article 298 of TNFC Vol.-I. In cases where the value of the article is reduced to NIL by the operation of the depreciation, but the article itself is found to be unserviceable due to fair wear and tear, the authority competent under Article 140 of TNFC Vol. I has to write off the book value i e. the value recorded in the stock accounts. A separate register of write off has to be maintained by each Head of Office and all write off orders to be recorded therein.
90
DISPOSAL OF UNSERVICEABLE ARTICLES:
After the process of condemnation and write off of the value is over, the unserviceable articles are to be disposed off in the following manner:
1. Condemned stores which are quite worthless should be ordered to be destroyed.
2. Other condemned articles should as far as possible be sold under the orders of the competent authority. In case the estimated value of the receipts is below Rs.25,000/Public Auction may be conducted . When the estimated value of receipts is likely to exceed Rs.25,000/- but below Rs.1,00,000/- Limited Tender System may be followed. While going in for Limited Tender System/Public Auction , wide publicity has to be given by the authority concerned.
When articles are sold by Public Auction, the head of the Office or any other Gazetted Officer should invariably attend the Auction and record the final bid. After the amount is collected from the highest bidder, the amount along with the Sales Tax towards the sale proceeds should be remitted into Government account under the following Head of account:
" 0210 Medical and Public Health -04 Public Health - 800 Other Receipts of Public Health - Ad Other Public Health Receipts (DP Code 0210 04 800 AD 0408)
SALES TAX :-
"0040 Sales Tax - General Sales Tax -800 Other Receipts - AC Sale Proceeds of Condemned Articles".
The Head of the Office or any other Gazetted Officer should also be present when the articles sold are released, his presence being more essential when the release of articles takes place after sometime of the auction or when it involves process such as weighing etc., 91
The above guidelines are once again issued to refresh the memories of the Officials concerned. It is but a fact that a large number of unserviceable and condemned articles are lying in the backyards of Office of the DDHS, PHCs/HSCs and day by day they are losing their value due to exposure to sun and rain. If timely action is not taken to condemn and dispose them, there is every possibility of loss to Government due to poor receipt realisation.
Also this item is being highlighted in almost all the AG's and Internal Audit reports. Inspite of this, no fruitful action has been taken by the Officers concerned. Such sort of attitude is to be put an end to immediately. all the DDHS and M.Os are requested to rise up to the occasion and take prompt action to dispose of the condemned articles. A positive approach and fruitful action on this score will serve a lot in putting in proper use the newly purchased stores.
The instructions already issued at various times have once again been reiterated in this Circular and whenever action is taken, all the relevant rules and procedures should invariably be followed and audit objections a voided.
Sd/- S. Murugan DPH & PM
92
HEALTH AND FAMILY WELFARE DEPARTMENT , CHENNAI-9. Letter No.10058/B2/97-2 H From Thiru. M.G. Joseph Raj MSc., Deputy Secretary to Government
Dated :18/03/97
To The Deputy Accountant General Office of the AG (Audit-I) Chennai-18. Sir, Sub: Tamil Nadu Medical Service - Clarification regarding drawal of Rural Allowance in addition to HRA - Reg. Ref: 1. Your Lr.No. AG (AU) I /ISC-VIII/11/RA/1232, dt:29.1.97 and 13.2.97. &&&&&& I am directed to invite your attention to the reference cited and to furnish the following clarification with regard to drawal of Rural Allowances1. Medical officers working in PHCs situated in Rural areas and residing in places where the PHCs are situated are eligible for payment of Rural allowance of Rs.400/- per month in addition to HRA. 2. Medical Officer working in PHCs situated in urban areas are not eligible to draw rural allowances of Rs.400/- per month.
Sd /-
93
for DS to Government
Personnel and Administrative Reforms (F.R.III) Dept., Ssecretariat, Chennai-9.
Letter No. 53963/FR.III /2009-9 dated : 8.5.2003.
Tmt. Lakshmi Pranesh, IAS., Chief Secretary to Government
Sir/Madam Sub: Leave - Fundamental Rules and TN leave Rules - Permission to rejoin duty after unauthorised absence / on leave exceeding permissible limit- Instruction - Issued. Ref: 1. Lr.No.8699/91-5/P&AR (FR.III) Department dt:8.8.91. 2. G.OMs.No.154 P&AR (FR.III) Department dt:8.8.00 &&&&& As per the existing provisions in Rule 18 (1) of the Fundamental Rules, a Government Servant (Permanent or Approved Probationer) who has not completed five years of service can be granted leave of any kind except leave on medical certificate or study leave under F.R. 84 for a continuous period not exceeding six months at any one time. Rule 18(2) of Fundamental Rules lays down that a Government Servant (Permanent or Approved Probationer) who has completed five years of service is eligible for sanction of any kind of leave for a continuous period not exceeding one year at any one time. Similarly, Rule 23 (a) (ii) of the TN Leave Rules, 1933 , permits sanction of Extraordinary Leave not exceeding six months at any one time subject to certain conditions stipulated therein in the case of non-permanent Government servants ( Probationers and temporary) 2.
Prior to 8.8.2000 Rul;e 18(3) of the Fundamental Rules, codified that punishment of removal of Rule 18(1) or (2) as the case may be
3. In the Government letter cited instructions were issued among others, that in cases where the Government Servants express willingness to rejoin duty, pending finalisation of the disciplinary proceedings they may be permitted to rejoin duty in the first Instance and subsequently removed from service after reaching a finally on the disciplinary proceedings as per Rule 18(3) of Fundamental Rules. 4. Subsequently, based on the orders of TN Administrative Tribunal in O.ANo.1120/89 and 44 other O.As dated 21.10.99 Rules 18(3) of the Fundamental Rule, has been amended, deleting the codified punishment of removal for violation of R.R. 18(1) & (2) in the G.O cited. The existing FR 18(3) is as follows:94
"When a Government servant (permanent or Approved Probation) does not resume duty after remaining on leave for continuous period of six months or one year, as the case may be under sub rule (1) or (2) or remains absent from duty after the expiry of his leave otherwise than on foreign service or on account of suspension or on account of leave for employment abroad under Section II-A of the TNLR 1933 for any period which together with the period of leave granted to him exceeds the limit he shall be liable for disciplinary action under TNCS ( Discipline and Appeal) Rules." 5. In view of the changed circumstances after deletion of the codified punishment of removal from FR 18 (3) the Government have considered the revision of the instructions in the Government letter cited. 6. The Government after careful examination direct that (i)
(ii)
(iii)
(iv)
(v)
(vi)
prompt disciplinary action should be initiated against the Government servants who do not resume duty after long absence or on leave exceeding the permissible limit under Rule 18(1) and (2) of FR or Rule 23(a) (ii) of the TNLR 1933 as the case may be by the disciplinary authorities following the procedure laid down in the TNCS (Discipline and Appeal) Rules and to finalise the disciplinary proceedings with utmost speed. In cases where the Government servants express willingness to rejoin duty pending finalization of the disciplinary proceedings they may be permitted to rejoin duty. the disciplinary authority should initiate disciplinary action against the Government servants who have violated FR 18(1) or (2) under rule 17 of the TNCS (Discipline and Appeal) Rules and consider that good and sufficient reason exist for imposing any one of the penalties under rule 8 of the TNCS (Discipline and Appeal) Rules and final orders shall be passed; the Administrative departments shall take a periodical review of the absence of Government servants in all Departments and expedite to initiate suitable disciplinary action against them for violation of Rules 18(1) or (2) of the FR or Rule 23(a) of the TNLR 1933. the Administrative Departments of Secretariat shall also take a periodical review of the Officers responsible for not taking disciplinary action promptly against the Government Servants for violation of Rule 18 (1) or (2)_ of FR and Rule 23 (a) (ii) of the TNLR 1933 and instruct the appropriate authority to take disciplinary action against the erring officials without fail; all the Departments of Secretariat shall send a half yearly periodical report, on the reviews conducted in their Departments, to the Personal and Administrative Reforms (FRIII) Department. Sd/- for Chief Secretary to Govt.
95
D.Dis.No.186972/E4/93-S3
Office of the DPH & PM Chennai-6. Dt: 24.11.93.
Sub: Tamilnadu Revised Scales of Pay Rules 1989 Junior getting more pay than senior due to promotion of junior Assistant moving on to the Special Grade in the lower post - Rectifiscation of anomaly clarification issued. Ref: Govt. lr.no. 248667a/PC/93 dt:8.11.93. &&&& A Copy of the Government letter cited is communicated for information and necessary action. Sd/- for DPH & PM Copy of Govt.Letter No.24867A/PC/93 dt:8.11.1993 Finance (Pay Cell) Department, Sub: Tamil Nadu Revised Scales of Pay Rules 1939 - Junior getting more pay than senior due to promotion of Junior after moving on to the special Grade in the lower post - Rectification of anomaly - Clarification - issued. Ref:
1. G.O.Ms.No.304 Finance dt:23.3.1990 2. G.O.Ms.No.590 Finance Dated : 1.8.1992 3. G.O.Ms.No.664, Finance dated : 24.8.1992 4. Government letter No. 1066622/PC/92 -1 Finance dated :11.12.1992. 5. Representation reaceived from TN Assistant Agricultural Officers Association dt: 9.4.1993 and 11.7.1993. &&&&
I am to invite your attention to the references cited In its representations fifth cited the TN Assistant Agricultural Officers Association has brought to the notice the Government that consequent on the grant of special Grade with effect from 27.6.89 to the posts for which no such special grade was available prior to 1.6.88 some of the juniors holding the post of Assistant Agricultural officer moved to Special Grade with effect from 27.6.9 and then get their promotion as Assistant Seed Officers and thereby happened to draw more pay than their seniors who were promoted as Assistant seed Officers or Deputy Agricultural officers prior to 1.6.88. It has also been brought to the notice of the Government the some of the Assistant Agricultural officers who were also granted with 5% PP as per the orders issued in the government Order third cited and got their promotion as Assistant Seed Officer or Deputy Agricultural Officer after 1.8.92 happened to draw more pay than their seniors in the post of ASO/DAO. The Association has therefore, requested to rectify the anomaly by stepping up the pay of seniors on par with that their juniors. 96
2. Government after careful consideration of the above request direct that wherever the junior happed to draw more pay than seniors due to the promotion of the junior to the higher post after having moved to the special grade in the lower post after 27.6.89 and who is allowed to retain the Special Grade of pay in the higher post as per the orders issued in the Government order second cited and also drawn PP granted in the Government Order third cited, the seniors also be allowed the same pay as that of their junior if advantageous pay of the seniors shall be stepped up that of their junior in the higher post with effect from the date of drawal of higher pay by the junior with reference to provisions under FR 27 and subject to the satisfaction of the conditions under ruling (2) under FR 22 (b). 3. The Government also direct that such seniors shall allowed to draw their next annual increment only on completion of one year qualifying service from the date of such refixation from the date from which the junior get increment. 4. Illustration are given in Annexure to this letter Annexure
"A" a Selection Grade Assistant Agricultural Officer and "B" another Selection Grade Assistant Agricultural Officer who is junior to "A" were drawing a pay of Rs.1065 as on 29.12.86 in the post of S.G AAO (Rs.789-1885) . The Senior "A" has been promoted as ASO in the scale of pay ( Pre-revised) of Rs.780-1385 with effect from 30.12.86 and his pay has fixed at Rs.1,105/- and he was drawing a pay of Rs.1520/- in the revised scale of pay of Rs.1400-2600 in the post of ASO as on 27.6.89. On the other hand the junior "B" who continues to act as S.G.Assistant Agricultural Officer drawing the same pay of Rs.1,065/- on 31.5.88 has been allowed to move on to Special Grade in the post of AAO w.e.f 27.6.89 (vide G.O.Ms.No.304 Finance dated :28.3.90) and his pay was fixed at Rs.1640/- w/e//f 27.6.89 in the Speical Grade scale of pay of Rs.1640-2900. He earned annual increments raising his pay from Rs.1640-2900. He earned annual increments raising his pay from Rs.1640 to Rs.1700/- w.e.f 1.10.89 and 1700/- to 1760/- w.e.f 1.10.99. Subsequently the junior "B" got his promotion as ASO with effect from 11.10.99. He opts to continue in the scale of pay of the post of S.G AAO in the higher post as per G.O.Ms.No.590 Finance, dt:1.8.92. As such his pay has been fixed at Rs.1820/- in the post of ASO, and he therefore happens to draw more pay than his senior "A" as tabulated below:-
Sl.No. 1.
2.
3.
"A" Senior Pay as on 29.12.86 in the post of Rs.1065 Selection Grade Assistant (Rs.780-1385) Agricultural Officer Pay fixed on Promotion in the Rs.1105/post of Assistant Seed Officer (Rs.780-1385) w.e.f 30.12.86. Pay as 27.6.89 Rs.1520 (as Assistant seed 97
"B" Junior Rs.1065 (Rs.780-1385) -
Rs.1440 (S.G.Assistant
Officer 2600) Pay fixed in the post of AAO on -----his movement to S.G. AAO w.e..f 27.6.89
4.
5 Increment 1.10.99 6
as
on
1.10.89
Rs.1600 & (Rs1520+40+40)
Pay fixed on promotion as ASO (1.10.90 Pay drawn as on 1.10.92 in the post of ASO.
7
Rs.1400- Agricultural Officer Rs.(1400-2600) Rs.1640/(Rs.1640-2900)
Rs.1600 (Rs.1400-2600) Rs.1700/(Rs.1400-26000
Rs.1760 (Rs.1640+60+60
Rs.1820/(Rs.1640-2900) Rs.1940 (Rs.1640-2900)
The pay of the senior "A" shall be stepped up to Rs.1640/- w.e.f 27.6.89 and again at Rs.1820 w.e.f 1.10.90 with the scale of pay of Rs.1640-2900.
Sd/- Superintendent.
Copy of Govt. Order Ms.No.900 Finance (Pension) Department dt:4.12.95.
Read : 1. G.O.Ms.No.751 (BG.III) Dated :8.10.91 2.From the Ssecretary , TNPSC, D.O.Letter No.3403/S3/92 dt:1.7.94. **** Order : The following Notifiscation will be published in the TN Government Gazettee: NOTIFICATION In exercise of the powers conferred by the provision to Article 309 of the Constitution of India and in supersession of the Finance Dept., Notifiscation No. S.R.O. B. 72 /92 [page 64 of Part III - Section 1 (b) of the TN Government Gazettee ated :25.3.1992 the Governor of TN hereby makes the following amendments to the TN Pension Rules 1978. 3. The amendments hereby made shll be deemed to have come into force on the 25th march 1992. Amendment In the said Rules in rule 72 after sub-rule (11) the following sub-rules shall be added, namely:"12 If a Government Servant against whom disceplinary action is pending or is contemplated in respect of audit objections involving financial losses or other 98
irregularities dies before final orders are passed in the matter, the audit objections pending against the deceased servant shall be deemed to have been settled on the date of his death and disciplinary proceeding or contemplated shall on the date of his death, be deemed to have been draped. In such cases, DCRG and other retirement benefits due to the family of the deceased Government servant shall not be withheld " and (2) in rule 74 after su-rule (11) the sub rule shall to be added namely "(12) If a Government servant against whom disciplinary action is pending or is contemplated in respect of audit objections involving financial losses or other irregularities dies before final orders are passed in the matter, the audit objections pending against the deceased servant shall be deemed to have been settled on the date of his death and disciplinary proceedings pending or contemplated shall on the date of his death, be deemed to have been dropped. In such cases, DCRG and other retirement benefits due to the family of the deceased Government servant shall not be withheld.
for DPH and PM
99
GOVERNMENT OF TAMIL NADU FINANCE (P.C) DEPARTMENT Letter No.53575 /Pc/2004-1 dt:8.9.04. Sub : Pay revision arrears Mode of Payment of 60% arrears of pay and allowances w.e.f 1.1.96 in respect of those who retired from 1.1.96 to 31..3.98 Instructions issued. Ref:
1. G.O.Ms.No.411 Finace (PC) Dept., dt:31.7.04. 2. G.O.Ms.No.412 Finance (PC) Dept., dt:31.7.04. 3 G.O.Ms.no.413 Finance (PC) Dept., dt:31.7.04. &&&& In the Government order third cited, orders have been issued regarding payment of 60% arrears of pay and other allowances already credited into the GPF accounts of those who retired from 1.1.96 to 31..3.04 . Certain doubts have been raised about the regulation of 60% arrears consequent on revision of pay and allowances with effect from 1.1.96 . The following clarifications are issued.
Sl.No . 1.
2.
Points raised
Clarification Issued.
In respect of employees retired between 1.1.96 and 31.3.98 there will be no recovery towards GPF. In such how to regulate the 60% arrears of pay and other allowances.
In such cases 20% of arrears was paid during 1993 -99 and another 20% was paid in the year 1999-2000. The balance 60% has not been claimed earlier and credited to the GPF account since their accounts were already closed in such cases 60% of pay and other allowances a long with interest shall be worked out up to 31.3.03 and orders shall be issued in the form of proceedings for payment of amount arrived in there equal annual instalments (i.e 2004-05, 2005-06 and 2006-07). The payment of the first of the three annual instalments shall be made in 2004-05 by presenting the bill in Pay and Accounts Officer/treasury Officer/SubTreasury Officer and the same shall be paid to the individual in the form of small savings scripts either as Post Office Time Deposit for 3 years or as NSC -VIII issue based o n the option of the individual. The same procedure shall be followed for the payment of second and third instalments in the years 2005-06 and 2006-07 . The Heads of Departments / Head of office will also maintain suitable register with necessary entries particulars to make payment in the subsequent years. Interest shall be calculated on the arrears amount at the rates as applicable to the General Provident Fund account for the respective years
How the interest shall be calculated on the arrears amount.
100
with compound interest annually 3.
4.
5.
In whose name the cheque has to be issued for the purpose of drawal of small savings scrips.
Post Office Time Deposits is in the multiples of Rs.200/- and NSC-VIII issue is in the multiples of Rs.100/- only Then now the fraction of the amount arrived at has to be paid. In respect of employees who had served under foreign service during the period between 1.1.96 and 31.3.98 there will be no recovery towards GPF. In such cases how to regulate the 60% arrears of pay and allowances.
Sd/-
The Cheque has to be issued in favour of the post Master of the concerned post office in which the pensioner has opted for obtaining the small Savings scrips along with a covering letter from Drawing and Disbursing Officer. After purchasing the Post Office Time Deposit or National Savings Certificate-VIII issue fraction amount, if any shall be paid to the pensioner in cash If the employees who had served in foreign service and in whose cases the balance 60% arrears has not been claimed and credited in GPF account. The foreign employer should work out and claim the 60% of pay and other allowances along with interest upto 31.3.03. For this purpose, an order in the form of proceedings may be issued indicating the arrears amount arrived at for making payment in three annual instalments (i.e) first instalment in the year 2004-05 second instalment in the year 2005-06 and third and final instalment in the 2006-07 in the form of Small Savings Crips as ordered in the Government Order third cited.
for Development Commissioner and Principal Secretary to Government.
101
GOVERNMENT OF TAMIL NADU FINANCE (P.C) DEPARTMENT Letter No.53575/PC/2004-2 dated :8.9.04. Sir, Sub: Pension and other retirement benefits -Arrears of encashment of leave at the time of retirement - Instructions -issued. Ref: G.O.Ms.No. 412, Finance (PC) Department dated :31/7/04. &&&& In paragraph 3 of the Government Order cited, orders have been issued regarding the payment of arrears of gratuity in three annual equal instalments in respect of those who retired between 1.1.96 and 31.3.98. It has also been ordered that other retirement benefits if any shall also be claimed in a similar manner. A doubt has been raised as to whether the other retirement benefits includes encashment of leave salary at the time of retirement. 2. I am directed to clarity that the other retirement benefits mentioned in the said Government order includes encashment of leave salary at the time of retirement . The Heads of Departments/ Head of Office are requested to work out the difference in leave salary for encashment of leave at credit at the time of retirement in respect of those who retired between 1.1.96 and 31.3.98 by allowing interest as in the case of gratuity and payment will be made in three equal annual instalments (i.e first instalment in 2004-05 second instalment in 2005-06 and third and final instalment in 2006-07). The Head of Department /Head of Office will claim the first instalment of difference in leave salary in 2004-05 presenting the bill in Pay and Accounts Office/Treasury Office /Sub Treasury Office concerned and make payment to the pensioner. 3. The arrears amount of encashment of leave salary shall be debited to the following had of account.:"2071. Pension and other retirement benefits -01 Civil-115 Leave encashment benefits - I Non-Plan - AA Encashment of leave salary of Government servants at the time of retirement/death or termination of service (D.P code No.2071 .01.115.AA.0007)" 4. The Heads of Department/Head of Office will also maintain a suitable register with complete details for making payments for the second and third instalments in the subsequent financial years 2005-06 and 2006-07. Sd/- for Developmemt Commissioner and Principal Secretary to Government.
102
Copy of Government letter No.56827/Pension/2003-8 dated :24.8.04 Finance (Pension) Department Chennai-9. Sub:: Issued.
Pension - Commutation of Pension Table - Revised Orders Amendment -
Ref: 1. G.O.Ms.No.408 Finance (Pension) Department dated : 31.7.2004 2. From the Deputy A.G (Pension_) D.O.Letter No. PM I /III/04-05 /93 dt:12.8.04. &&&& The following amendment is issued to the Government Order 1st cited. Amendment In para 3 of G.O.Ms.No.408 Finance (Pension ) Department dt:31.7.04 the following sentence shall stand deleted:"All the Pension Pay Officers, Viz Pension Pay Officer / Treasury Officers / Sub Treasury Officers shall address the Accountant General for the revised commutation calculation in respect of the employees retired on or after 1.4.2003.
Sd/-Addl. Secretary to Government.
103
Copy of Govt. Letter No.57540/PC/2004-1 Finance (Pay Cell) Department dt:24.9.04. Sub : Pension and other Retirement Benefits - Mode of Payment of 60% arrears of pay and allowances w.e.f 1.1.96 in respect of those who retired from 1.1.96 to 31..3.2004 Instructions issued. Ref:
1. G.O.Ms.No.411 Finace (PC) Dept., dt:31.7.04. 2. G.O.Ms.No.412 Finance (PC) Dept., dt:31.7.04. 3 G.O.Ms.no.413 Finance (PC) Dept., dt:31.7.04. 4. Govt. Finance Department Letter No.53575/PC/04-1 and 2 dt:8.9.04. 5. From the Spl. Commissioner & Commissioner of Revenue Adminstration Chennai. Letter No. Rc.No.RA3(1) 67152/04 dt:24.8.04. 6.From the Special Commissioner & Commissioner of Treasuries & Accounts Chennai, Letter No. Rc.No.45151/04/E2 dated: 17.8.04. 7. From the pay and Accounts Officer (East ) Chennai Letter No. PAO (East) /BAS 1?U3/2004 dt:10.9..04. &&&&
In the Government order third cited, orders have been issued regarding payment of 60% arrears of retirement benefits and pay allowances already credited into the GPF accounts of those who retired from 1.1.96 to 31..3.04 . In the reference 4th cited the Government have issued certain clarification regarding the drawal of 60% arrears. Further it has now been brought to the notice of the Government that certain other points have to be clarified in connection with the regulation of 60% arrears consequent on revision of pay and allowances with effect from 1.1.96 . The following clarifications are issued. Sl. 1.
2.
Points raised In certain cases Gratuity and leave salary were settled at a later date. Therefore in these cases whether the interest on 60% arrears in respect of Gratuity and leave salary shall be worked out from 1.4.98 or from the date of payment of earlier claim..
Clarification Issued. The delay in payment of gratuity / leave salary is mainly due to the administrative reasons. In the case of pay and allowances credited into the GPF account of the employees, the interest is allowed from 1.4.98 even though the amount is credited into GPF account at a later date. On the same analogy the interest on gratuity and leave salary maybe allowed from 1.4.98 even though the employees happened to draw gratuity / leave salary at a leter date. Hence, the interest on 60% of gratuity and 60% leaave salary may be allowed w.e.f 1.4.98 (Illusration on calculation of interest is enclosed in the Annexure) In respect of certain cases of In the case of employees who have retired between retirement between 1.1.96 to 1.1.96 and 31.3.98 and the commutation amount is 31.3.98 commutation of settled at a later date, the interest on 60% pension have been settled in commutation arrears shall be calculated subsequent year i.e. in 2001 for commencing from the month of poayment of first some reason. In this case how instalment of 20% commutation arrears, since the the interest has to be commuted portion of pension has been reduced calculated. only from that month onwards i.e if the 20% of 104
3.
4.
5.
6.
Whether the order/clarification issued regarding the drawal of surrender leave salary will apply to the retired self drawing officer also.
commutation arrear was paid in December 1998 then the interest on 60% of the "Commutation arrear shall be calculated from January 1999 onwards and not from 1.4.1998. In respect of Self Drawing Officers also concerned Drawing and Disbursing Officer shall get the pay slip for surrender leave from PAO/AG concerned along with the interest arrived and to claim of 1/3rd of the amount arrived with interest after issue of necessary proceedings by the Head of Office. The Drawing and Disbursing Officer shall present the bill in PAO/TO/STO and make payment of the amount to the retired employees by means of account payee cheque. The concerned PA/AO shall send the pay slip for the encashment of leave to the concerned HOD/Head of Office in order to claim the arrears and pay it to the retired employees. For payment of subsequent instalment necessary entries shall be made in the register maintained in that office. Authorisation given by AG after calculating interest up 31.3.2003 is final and it is valid for 3 years. Concerned Head of Departments/Drawing and Disbursing Officer shall claim 1/3 rd of the amount during 2004-05 after issuing proceedings and to make payment by means of Small Savings Scrips. It need not again be sent to AG's Office for further payment.
In respect of pay revision arrears whether authorization given by the AG is final and is valid for three consecutive years i.e upto 2006-07 and DDO can continue to issue certificate in the second and subsequent instalment of arrears based on AG's authority. For payment of subsequent instalments, necessary entries shall be made in the register maintained in Head of Department /Head of Office. How to calculate the interest In the even of death of an employee/pensioner in the event of death of the after 1.4.2004 or after the receipt of 1/3rd of arrears pensioner after receipt of the amount, the entire balance amount of arrears in first instalment of 60% of respect of commutation, Gratuity and encashment arrears. of Leave Salary with interest up the date of death of death of the deceased employee shall be paid in cash to the spouse/legal heirs of the employees in one lumpsum. In respect of employees retired Necessary clarification have already been issued in between 1.1.96 and 31.3.98 the reference 4th cited. Further in the case of self and also in the case of drawing officers also, 60% of pay and other employees retired even after allowances along with int. shall be worked out up 1.4.98 and in whose cases the to 31.3.2003 by the Audit Officers (AG/PAOs) GPF had already been closed concerned who in turn shall issue authorization to and 60% arrears relating to pay concerned Heads of Dept. / Heads of Office for and allowances are withheld issue of sanction order for payment of amount and kept in the Books in the arrived in t\3 equal annual instalments in Small 105
7.
8.
case of non-self drawing officers and Audit officers in the case of self drawing officers. In such cases how to regulate arrears of pay and other allowances. Whether the Head of Department and Heads of Offices shall issue proceedings in the case of employees retired after 1.4.1998 to 31.3.2004 based on the AG's authorzation . Is it applicable to self drawing officer also. Whether the orders issued in G.O. Ms.No.413 Fin (PC) Dept., dt:31.7.04 is applicable to employees on 10(a) (I) and also terminated from service between 1.1.96 and 31.3.04.
Savings Scrips (i.e 2004-05, 2005-06 and 2006-07)
--
The orders issued in G.O.Ms.No.413 Fin (PC) Dept., dated 31.7.04 is applicable to the employees who have been appointed on 10(a) (I) during the period fro--m 1.1.96 to 31.3.98 and subsequently terminated from service between 1.1.96 to 31.3.04.
ANNEXURE ILLUSTRATION Method of Calculation of Interest on 60% Arrears of DCRG Leave Salary /Commutation 60% Balance amount of DCRG entitled to 70,340 an Officer Interest for 1998-99 at 12% 8,441 Balance as on 1.4.99 78,781 Interest for 1999-00 at 12% 9,454 Balance as on 1.4.2000 88,235 Interest for 2000-01 at 11% 9,706 Balance as on 1.4.2001 97,941 Interest for 2001-02 at 9.5% 9,304 Balance as on 1.4.2002 1,07,245 Interest for 2002-03 at 9% 9,652 Balance as on 1.4.2003 1,16,897 Interest for 2003-04 at 8% 9,352 Balance as on 1.4.2004 1,26,249 Total amount to be paid to the retired officer Rs.1,26,249/The above said amount with interest shall be released in three annual instalments and the first instalment amount of Rs.42,083/- will be released in 2004-05. The interest on 60% commutation arrears shall be calculated commencing from the month of payment of first instalment of 20% commutation arrears i.e. if the 20% of commutation arrear was paid in December 1998, then the interest on 60% of 106
commutation arrear shall be calculated from January 1999 onwards and not from 1.4.1998.
ABSTRACT Public Health - Primary Health Centre -58 Primary Health Centres upgraded as 30 bedded Primary Health Centres - Additional Staff Sanctioned -Orders - Issued. __________________________________________________________________ HEALTH AND FAMILY WELFARE DEPARTMENT G.O.Ms.No.126
Dt: 12.06.2003.
1) 2) 3) 4)
G.O.(D) No.1395 Health dt:27.9.2001. G.O.Ms.No.293, Health dt:12.10.2001. G.O.Ms.No.106. Health dt:7.6.2002. G.O.Ms.No.210 Health dt:24.10.2002.
5) From the DPH & PM Lr.Ref. No.12227/PHC6/A4/2002 dt:21.8.02. & 18.12.2002. &&&&&&&& ORDER:The Government have decided to provide atleast one 30 bedded Health Institution in each Block where such Institution is currently not available. Accordingly the Government in the Government Orders 1st to 4th read above ordered for the upgradtation of 58 Primary Health Centres as 30 bedded PpHCs with Operation Theatres. Xray Machine, Ultra Sonogram etc. in the 58 PHCs at the rate of one per Panchayat Union. 2. Now DPH & PM has sent proposal for the sanction of additional staff to these 58 upgraded PHCs. 3. The Government have examined the proposal of the DPH & PM and decided to accept it. Accordingly issue the following orders:i) Government sanction the creation of 116 posts o f Staff Nurses to these 58 Upgraded PHCs at the rate of 2 posts per centre. These posts should be filled up on contract basis at a consolidated pay of Rs.2500/- per month. After completion of 2 years of service they will be released to DMRHS for absorption to regular time scale vacancies if their seniority is matured for such regular appointment. ii) The services of the Lab Assistants and the Hospital Workers working in these 58 Upgraded PHCs shall be utilised in Operating the X-ray Unit and Operation Theatre respectively. by giving them proper training which should be arraged by the DPH&PM in consultation. with DME. They shall be paid an allowance of Rs.500/and Rs.300/- respectively for their extra work in addition to their normal duties. 107
iii) Medical Officers to these 58 Upgrade pHCs shall be managed temporarily by making inter arragement. iv)The expenditure in para 3 above constitutes an items of "New Servie" and the approval of the Legislature with be obtained in due course, Pending approval of the Legislature the expenditure will be initially by an advance from the contingency fund. Order regarding which will be issued from Finance (BGI) Department separately. The DPH &PM is directed to send necessary application in the prescribed form alongwith a copy of this order to finance (BGI) Department for sanctioning the advance from Contingency Fund. 5. The expenditure involved for implementing the orders in para 3 above shall be debited to the following head of account. "2210-Medical and Public Health-03 Rural Health Services - Allopathy -103-Primary Health Centre-JM Primary Health Centres -01 Salaries (DPC-2210-03-103-JM-0106) 6. This order issues with the concurrence of Fiance Department vide its U.O.No. 32664/H-I/03-1 dated :09/06/2003.
Sd/--Secretary to Government.
108
ABSTRACT Tamil Nadu Medical Service - Rural Allowance sanctioned to Medical Officers workinng in Primary Health Centres/ Additional Primary Health Centres - Change of name as "Primary Health Centre Allowance"-Orders -Issued. ------------------------------------------------------------------------------------------------------HEALTH AND FAMILY WELFARE DEPARTMENT G.O.Ms.No.108
Dt: 12.06.2002
1. From the Director of FW Lr.No.17611/FW/Aud/F4/94 dt:6.12.00 2. From the DPH &PM Lr.No.23789/PHCs.2/S1 dt:4.8.01 and 7.11.01. 3. From the DPH&PM Lr.No.68583/pHCs2/S1/02 dt:21.5.02. &&&&&&&& ORDER:The DPH &PM has reported that the Meidcal Officers working in PHCs are sanctioned Rs.400/-per month as Rural Allowance in lieu of Rs.150/- per month as Special pay in G.O.Ms.No.1144, Health dated 25.06.90. In G.O.Ms.No.484 H&FW Dept., dated 02.4.91 the Government have enhanced the Rural Allwance Rs.400/- to Rs.500/- per month to the Medical Officers in PHcs where Government Quarters are not provided subject to the condition that Medical Officers should reside in the place where the PHCs are situated. He has also stated that in the G.O.Ms.No.499 Finance (pC) Department dated 15.9.95 , Government have enhanced the Rural Allowance from Rs.500/- per month to Rs.525/- per month where Government Quarters are not available in PHCs and the Rural Allowance has been reduced from Rs.400/- to Rs.375/- per month where Government quarters are provided to Medical Officers working in PHCs w.e.f 1.9.1998 and reported that as per the above Government Order, the Medical Officers working in PHCs situated in rural areas may be allowed to claim Rural Allowance and HRA in addition to Special Pay as sanctioned by the Government. 2. The DPH & PM has further reported that the Medical Officers are not interested to work in Rural areas and in villages. He has also reported that objection is raised on the basis of nomenclature only for the Medical Officers working in urban areas and belt areas in and around the city. He has therefor, recommended that in order to encourage the Medical Officers to working in rural areas and in villages he has requested early orders of the Government to change the nomenclature of "Rural Allowance" as "Primary Health Centre Allowance" 3. The Government have examined the proposal and decided to change the nomenclature of "Rural Allowance" drawn by the Medical Officers in the PHCs as "Primary Health Centre Allowance". 4. Accordingly the Government direct that the nomenclature of the "Rural Allowance" drawn by the Medical Officers in the Primary Health Centres be changed as "Primary Health Centre Allowance".
109
5. The order issue with the conccurrence of the Finance Department vide its U.No.1831/FS/2002 dt:28.5.02. Sd/- Secretary to Governme----nt. GOVERNMENT OF TAMIL NADU Finance (P.C) Department Letter No. 85023/PC/01-2 dt: 10.12.2001 From Dr. K. Arulmozhi IAS., Special Secretary to Government. To All HODs. All Depts of Secretariat All Secretaries to Government. The Accountant General, Chennai-18. The Pay and Accounts Officers. All Treasury Officers. The Director of Treasuries and Accounts, Ch-15. Sir, Sub:TN Revised Scales of pay Rules, 1998- Pay fixation statement in the revised scales of pay in the Government departments and offices in the State Auditing of - Instructions. Ref: From the Principal Acountant General (Audit-I) Chennai D.O.Lr.No.AG(AU) I ISC-I/Genl./28-39/2001/265 dt:7.11.01. &&&&& In G.O.Ms.No.162 Finance *(PC) Department dated 13.4.98 orders have been issued revising the pay scales of state Government employees and Teachers with retrospective effect from 1.1.96 . In G.O. Ms.No.497 Finance (PC) Department dated 15.9.98 orders have been issued sanctioning 5 per cent of personal pay to the selected categories of employees. 2. The Principal AG in his D.O. letter dated 7.11.01 has pointed out that during the audit check of pay fixation statements in selected departments/offices in a few districts revealed large number of cases of defective/erroneous fixation of pay on different counts and resulted in over payments amounting to Rs.71.47 lakhs as reported in 316 paras of the relevant inspection reports issued to the concerned departmental offices. The AG therefore advised that internal audit wings of the departments may be instructed to undertake cent per cent audit of pay fixation due to revision o f pay scales from 1.1.96. 3. The Government have examined the points raised by the Principal AG and decided to take cent per cent audit check of pay fixation statements, sanction of 5% personal pay, etc., in Government departments and offices. Accordingly Government issued the following circulars:-
110
(i)
(ii)
Chief Internal Auditor is requested to undertake cent per cent audit check of pay fixation statements, sanction of 5% personal pay etc., in the Government departments/officers; and Departments of secretariat /Heads of Departments/offices are requested to arrange to furnish the relevant records to the audit officials.
Sd/ for Special Secretary to Government.
ABSTRACT Public Health - Awarding Selection Grade in the post of Health Inspector Grade-I by counting the period of service rendered in the post of Selection Grade Basic Health Workers -Orders isued. ------------------------------------------------------------------------------------------------------HEALTH AND FAMILY WELFARE DEPARTMENT G.O.Ms.No.306
Dt: 16.09.2003
1. G.O.Ms.No.1936 Health dated :29.9.82. 2. G.O.Ms.No.593 Health dated :11.9.95.. 3. From the DPH&PM Lr.No.156696/MP1/01/S1/ dt:04.09.01 and 16.4.02.. &&&&&&&& ORDER:The TN Health Inspectors Association has stated that they are entitled to get SG in the post of Health Inspector Grade I w.e.f 11.09.95. as they have rendered services in the post of SG Basic Health Worker from 1.10.76 to 3.11.88. The DPH & PM has stated that the post of Basic Health Inspector is a supervisory post for the Basic Health Workers but the Basic Health Workers who are claiming the rights for counting their service in the higher grade scale of pay have not actually served in the higher post. Since the post of BHI is a supervisory post having identical scale of pay of the post of SG BHW they are claiming to count the services for awarding selection grade in the higher post i.e. in the post of HI w.e..f the date from which they were deemed to have been promoted vide G.O.Ms.No.593 H dated 11.9.95. A BHW appointed as SG BHW on 1.10.78 consequent on his promotion as HI Gr.I w.e.f 11.9.95 is eligible for advacement to SG in the post of HI Gr.I only on 8.8.01 subject to other conditions for awarding SG being satisfied. 2. The DPH &PM has pointed out that the scale of pay of the post of BHI is lesser than that of the scale of pay of HI Gr.I during the period from 1.10.78 to 30.9.64. The scale of pay for the post of HI is higher (Rs.350-600) when compared to the s cale of pay of the post of SG BHW and Ordinary Grade Basic Health Inspector (Rs.325-550) 3.The Government have carefully examined the proposal and direct that the services rendered in the post of Selection Grade/ Special Grade Basic Health Worker for the period from 1.10.84 to 3.11.88 alone canbe taken into account for awarding Selection Grade in the post of Health Inspector Gr.I who have completed 20 years of service in the 111
post of Health Inspector Gr.II promoted as Health Inspector Gr.I by way of upgradation as personal to them. Sd/- Secretary to Government. GOVERNMENT OF TAMIL NADU Finance (P.C) Department G.O.Ms.No.562 dated 28/09/1998. One Man Commission - Recommendations of the One man Commission - Grant of one Bonus increment to employees stagnating in a post beyond 30 years-Orders - Issued. ----------------------------------------------------------------------------------------------------------1. G.O.Ms.No.162 Finance (PC) Dept., dt:13.4.1998. 2. G.O.Ms.No.170 Finance (PC) Dept., dt:21.4.1998 &&&& ORDER:Representation have been made by several employees association before the One Man Commission constituted in the Government Order second read above for opening an avenue viz., Super Grade or Senior Grade for those employees who have completed 30 years of service in the same post above the existing Special Grade. The One Man Commission among other things has recommended that employees stagnating in a post beyond 30 years (i.e.) employees stagnating in Special Grade beyond 10 years be granted with one bonus increment with a view to keep the employees vibrant and active during the fag end of their service. 2. The Government after careful examination of the recommendations of the One Man Commission has decided to accept it. Accordingly, Government directs that employees stagnating in a post beyond 30 years i.e. employees stagnating in the Special Grade beyond 10 years be granted with one bonus increment as an incentive. 3. These orders shall take effect from 1st September 1998. Sd/- Spl. Secrectary to Government.
112
GOVERNMENT OF TAMIL NADU ABSTRACT Public Services - Advancement to Selection Grade /Special Grade in various services Recommendation f the One Man Committee Accepted - Orders - Issued. ------------------------------------------------------------------------------------------------------PERSONNEL AND ADMINISTRATIVE REFORMS (PER.S) DEPARTMENT G.O.Ms.No.210
Dt: 11-3-1987
G.O.Ms.No.68 Personnel and Adminstrative Reforms (Per.M) Department dt::23.1.1986. ORDER : The Government in their orders read above have issued guidelines for advaacement to Selection Grade /Special Grade in various categories, based on the recommendations of the Fourth Tamil Nadu Pay Commission. The One Man Committee has now recommended as follows:"Services in the Selection Grade of the lower post may also be counted for the Selection Grade in the promoted post provided that the Selection Grade scale of the lower post is identical to the ordinary grade of the higher post, and that this concession may be allowed only at the first promotion level. This will mainly result in some pensionary benefits to these categories. In the case of posts with different grades, persons with 10 years or more of service may be advanced to Grade-I and those with 20 years or more may be advanced to Selection Grade of Grade-I. 2. The Government after careful examination accept the recommendation of the one Man Committee and direct that the service in the Selection Grade of the lower post shall be counted for the Selection Grade in the promoted post provided that the Selection Grade scale of the lower post is identical to the ordinary grade of the higher post, and that the concession be allowed only at the first promotion level. Government also direct that in the case of posts with different grades one who has put in 10 years or more of service in the lower post (e.g. Grade-II) shall be advanced to the next higher post (i.e Grade-I) under the scheme of flexible complementing and one with a service of 20 years or more be advanced to Selection Grade of the higher post (i.e Grade-I) wherever it has already been provided. 3. These orders shall take notional effect from 1.10.1984 for the purpose of fixation of pay with monetary benefit from 1.4.1986. SD-/- Special Commissioner and Secretary to Government.
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ABSTRACT Establishment - Public Health - Re-organisation of Public Health Department at District Level - Financial powers to the Deputy Directors of Public Health and Preventive Medicine (Health Services) Orders Issued. ---------------------------------------------------------------------------------------------------------Copy of G.O.(D) No.19 Health , IM & H & FW Dept., dt:25.04.1991. Read Again : 1. G.O..Ms.No.486 H dt:25..3.1980 2. G.O.Ms.No.25 H dt:3.1.91. 3. G.O.Ms.No.277 Health dt:26.2.91. &&&& Order : Consequent on the re-organisation of Public Health Department at District level, the offices of the 7 Regional Deputy Directors of Public Health and Preventive Medicine and 29 District Health Officers of Health Unit Districts have been abolished on assumption of the charge by 40 Deputy Directors of Public Health and Preventive Medicine (Health Services). The Director of Public Health and Preventive Medicine has therefore, requested that necessary financial powers hitherto exercised by the Regional Deputy Directors of Public Health and Preventive Medicine as ordered in the G.O. first read above may hereafter be delegated to the Deputy Directors of Public Health and Preventive Medicine (Health Services) in the new set up. 2. After careful consideration , the Government accept the proposal of the Director of Public Health and Preventive Medicine and direct that the financial powers hitherto exercised by the Regional Deputy Directors of Public Health and Preventive Medicine be exercised by the Deputy Directors o f Public Health and Preventive Medicine in the new set up as in the Annexure to this order. 2. This order issues with the concurrence of Finance Department vide its U.O.No.2157/S5/91 dt:25.4.91.
Sd/- Secretary to Government.
114
ANNEXURE Financial Powers for Deputy Directors of Public Health and Preventive Medicine (Health Services) Sl.No. 1
2 3 4 5 6
Item
Amount Rs.
Apparatus, Instruments, Chemicals Machinery and the like including spare parts and accessories and repairs thereto Renting of private buildings Original works and maintenance of buildings including repairs. Repairs to vehicle over 8 years Local purchase of Linen and drugs Temporary advances for sped fix purposes for all items such as freight transportation, Incidental charges, Registration, cost of Petrol and Diesel etc.,
10,000/- per annum 200 /per mensum 5000 /per annum 1500 /per annum 2000/per annum 2000/per annum
SD/-Superintendent
115
COPY OF GOVERNMENT LETTER 24270-SALARIES 11/82 -13 DT:20.8.83 FINANCE DEPARTMENT,
Ref: 1.G.O.ms.No.1248 Transport dt:26.10.79 2.From AG-I Madras 18. reference No.DCM/II/12-14/83-84.63 dt:10.8.83. ------The following amendment issued to the Tamil Nadu Financial Code Volume II (corrected upto 31st December 1976) AMENDMENT No.22/83 Page No.126,127 - Rule 7 (a) of Appendix 8 Substitute the following for the existing clause (a) under this Rile a) Stationery required for use in the Offices of the Heads of Department and their subordinate offices:In regard to stationery items which are stocked and supplied by the Stationery and Printing Department, the Heads of Departments including District Collectors and District Judges are permitted to purchase such of the items, which the Director of Stationery and Printing is not able to supply for want of stock or other reasons, upto a limit of Rs.5000/- per year for each unit officer after obtaining a certificate for nonavailability of stock from the Stationery and Printing Department and the period for which such purchase can be made. As regards stationery items not supplied by the stationery and Printing Department the Heads of Department are empowered to purchase their requirements departmentally without any monetary lime. Sd/-
116
Financial Powers delegated by the Government to the Medical officers (Rural Health Care) Deputy Director of Health Services and Joint Director of Health Services in Various .. Copy of Enclosed R.No.10709/PHC.IV/A1/91 dt:3.6.91 office of the Director of Medical and Rural Health Services. Chennai-6. Sub: DM& RHS (PHCs & Wing) Budget for 1991-92 -Purchase of drugs and Medicines for the use of PHCs - Funds allotted - Instructions Issued. Ref: 1.G.O. Ms.No.999 H Indian Medicine and Homeopathy and FW Dept., 2. G.O.Ms.No.29 H & FW Dept., dt:5.1.1984. 3. G.O(D) No.19 Health Indian Medicine & Homeopathy and FW Dept., dt: 25..4.91. 4. G.O.Rt.No.607 Health dt:25.4.91. 5. This office Circular R.No.9939/PHC,II/91/S1 dt:15.4.91. &&& To provide uninterrupted supply of medicines to the poor people rural areas though the PHCs/CHCs Government have enhanced the Budget provision towards the purchase of medicine to Rs.30,000/- per PHC and Rs.75,000/- per Community Health Centre per annum vide G.O. first cited. Hitherto the centralised pattern of purchase of medicine was adopted by the Directorate. In the process of purchase, distribution and settlement of bill the following difficulties are experienced. 1 The companies take their own time for supply of medicines to the districts. There is no adequate space at District level offices for storage of these medicines till they are distributed to the PHCs, thereby resulting in exposure 2 to sun and light. The Delivery chalans are not returned in time from the districts. This 3. results in delay in performing claims by the companies. Further there are complaints from public and VIPs., stating adequate medicines are not available in PHCs. The Medical Officers of PHCs, felt 4 that the drugs do not confirm the local morbidity conditions. II. Therefore the system of purchase of medicine for PHCs/CHCs is decentralised under re-organised set up as detailed below: The powers that are now vested with Medical Officers/ Deputy Directors / Joint Directors are as follows:Cadre of Sl. No. Officers MedicalOfficer 1 PHC/CHC Dy. Director of 2 Health Services Joint Director of Health Services. 3
Vested Powers Rs.500/- at a time with ceiling of Rs.2,000/- per annum per PHC subject to Budget provision vide G.O. 1st and 2nd cited. Rs.5000/- per PHC with ceiling of Rs.10,000/- per annum per PHC subject to budget provision vide G.o 1st and 2nd cited. Rs.5000/- per item with ceiling of Rs.18,000/- per annum per PHC subject to budget provision. Regarding upgraded PHC with a ceiling of Rs.63,000/- per PHC per annum vide G.O.No.1810 H & FW Department dt:13.10.1984. 117
III. Therefore, the Medical Officers /Depurty Director/Joint Director of Health Services are informed that they may utilise the amount all fully for purchase of medicines locally depending upon the requirement to run the O.P treatment smoothly and to avoid public criticism and complaints. The required drugs should be purchased from the following C.P.C approved firm. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27
Tvl. Indian Drugs & Pharmaceuticals Limited Madras-2 Tvl. Tamil Nadu Dadha Prmaceuticals Limited Madras-14 Tvl. Hindustan Antibiotics Limited Madras-4 Tvl. Bengal Immunity Limited Madras-108 Tvl. Malladi Drugs & Pharmaceuticals Limited Madras -83 Tvl. Arvind Remedies, Madras-7 Tvl. Roussel Pharmaceuticals Limited , Medo Well House 1st Floor No.3 Second line Beach, Madras -1 Tvl. Sandoz (India) Limited Madras-8 Tvl. Micro Lab(P) Limited Madras Tvl. Pharm Products, Thanjavur Tvl. Tablets India Limited Madras Tvl. Arunodaya Chemical Madras Tvl. Medo Pharma Madras Tvl. Serum Institute of India Limited, Bombay-21. Madras Tvl. Fair Del Corporation , Madras-1 Tvl. Brown and Burka Pharmaceuticals Bangalaore Tvl. American Remedies (pvt) Limited Madras-20 Tvl. Core Parenterais Limited , Ahamadabad Tvl. Hoochest India Limted , Madras-1 Tvl. Sharle India Limited Madras-4 Tvl. U.S. Vitamin India Limited, Bombay Tvl. T.T.K Pharma Limited Madras-4 Tvl. I.C.I. India Lited. Madras-8 Tvl. Asstha I.D. Limited, Bangalore Tvl. Rhone Polene India Limited Madras-8 Tvl. Raptakar Prett and Company Limited Madras-32 Tvl. Bombay Drug House , Bombay
IV.Therefore the Joint Director of Health Services are requested to communicate the C.P.C list to the Medical Officers of Primary Health Centres and Deputy Directors of Health Services for information and action at their level.
The Budget provision for supply of medicines have been communicated to all JDHS in this office R.No.9939/PHCs II/91/S1 dt:15.4.1991. They can appation the money to the Medical Officers of PHCs and DDHS according to the norms indicated in para II above and ensure that orders are placed for the supply of medicines on or before 30.06. . They are also requested to watch the progress of expenditure and send monthly statement of expenditure regularly. Sd/- DMR & HS. 118
PROFOMA Report should be sent to Directorate of Medical and Rural Health Services by the end of every succeeding months commencing from 5the of July '91. Expenditure details on drugs and medicines purchased by Medical Officer/Deputy Director(Health Services) Joint Director(Health Services) for the year 1991-92 in respect of each PHC/CHC against the provision of Rs.2000/10,000/18,000/Sl.No .
Name of PHC
Amt. Alloted for PHC
Amount Spent
Remarks (Here enter the Balance to be spent details of invoices No. and date and amount name of Public /Joint/Private sector company through which drugs were purchased.
GOVERNMENT OF TAMIL NADU ABSTRACT Drugs and Medicines - Purchase preference for the products of Public Sector Undertakings - Orders Issued. ------------------------------------------------------------------------------------------------------------Health and Family Welfare Department G.O.Ms.No.(2D) No.51
Dated :12.7.1999
1. From the Zonal Manager, Rajasthan Drugs and Pharmaceuticals Ltd., Chennai letter No.RDP/MS/98-99/S (H&FW) Dt: 1.9.98. 2. From the Minaging Director, TNMSC Lr.No.16762/TNMSC/Pur/98 dt:4..6.99. &&&&& Order : At Present , the Government Medical Institutions are provided with funds, for purchase of drugs and medicines through the TNMSC to the tune of 90% of total amount provided for in the Budget Estimate for medicines to a particular institution, and for making local purchase out of the balance 10% of total medicines Budget for the Institution separately. The Deans/JDHS and other Heads of Institutions are permitted to utilise the 10% budget allocation for local purchase of medicines and surgical items during the following contingencies by following the Codal procedures; (i)
For purchase of drugs and medicines which find place in the list of Essential Drugs and Surgical items, but not purchased and supplied to the institutions by the TNMSC.
(ii)
For purchase of drugs and medicines though purchased and supplied by the Corporation, during the periods when the corporation does not have stock of a particular medicine for considerably long time. 119
(iii)
For emergency purchase of medicines required by the Heads of Department of various departments of the Hospital during emergent condition of patients, either from the list of essential drugs and surgical items of the TNMSC or any other medicines essentially required:
2. The Deans/ JDHS and Heads of Medical Institutions make local purchase of medicines by calling for sealed quotations from three or four suppliers of medicines and purchase medicines from the supplier who quotes the lowest rate (L1) . By doing so, the Heads of Medical Institutions do not normally, obtain quotations from Public Sector Undertakings, Tvl. Rajasthan Drugs and Pharmaceuticals Ltd. have therefore requested the Government to issue suitable directions to the Heads o f Department for procurement of those drugs which are not listed in the TNMSC Catalogue from the Public Sector Undertakings instead of local Purchase. 3.The request of Tvl. Rajasthan Drugs and Pharmaceuticals ltd., was considered during the Drug committee meeting held on 23..4.99 and it was decided, among others , that prices being similar, purchase preference may be made to the Public Sector Undertakings. The Government have decided to accept the recommendation of the Drug Committee. Accordingly the Government direct that purchase preference may be made to the products of Public Sector Undertakings while making local purchase of medicines and surgical items to the rune of 10% of the total medicine budget of Government Medical Institutions during the contingencies mentioned in para 1 above , provided that prices of the products of Public Sector Undertakings are similar to the products of other companies.
S/-- Secretary to Government
Copy of Ms.No.477 dated :18.10.2000 Finance (Salaries) Department. Stationery -Local Purchase of stationery articles -Heads of departments enhancement of monetary Limit -orders Issued.
1. G.O.Ms.No.10040 /Trasnport/ dt:30..3.1983. 2. Govt.Lr.No.21336/E3/85 Transport dt:27.3.96. 3. From the Commercial tax department U.O. Note No.20574 D2/99.1 dt:29.11.1999. &&&& Order:The Government in their reference first and second read above had issued orders fixing the monetary limit for the local purchase of stationery articles by the special commissioner of Revenue administration commissioner of commercial taxes Heads of departments collectors and other regional and taluk level officers as follows:
120
Sl.No. 1.
Name of the Officer Special commissioner of revenue administration and commissioner of Commercial taxes Other Heads of departments and collectors Deputy Commissioner (Commercial tax Assistant Commissioner (Commercial tax Regional and District level officers of Department other than revenue Heads of assessment circles of commercial tax department commercial tax officer (Enforcement) and taluk level officers of Department other than revenue
2. 3.
4.
Monetary Limt Rs.15,000/Rs.10,000/-
Rs.3,000/-
RS.1,000/-
2. The Commercial Tax department in the reference third cited has requested to enhance the monetary limits fixed for local purchase of stationery articles by Heads of departments and other subordinate officers. 3. The Government after careful examination has accepted the suggestion of commercial taxes department and decided to enhance the monetary limits of special commissioner of Revenue administration, Commissioner of commercial taxes Head of department and collectors as follows:Name of the Office Monetary limit per annum 1. Special commissioner Revenue administration and Commercial taxes. Rs.30,000/2. Other heads of departments and collectors.Rs.20,000/The Government also direct that the local purchase of stationery articles shall be purchased only other obtaining the non availability certificate from the Director of Stationery and Printing. The Director of Stationery and printing is also requested to indicate in the non availability certificates issued by him the duration of period for which the certificate is valid so that the local purchase of articles shall be made only for the above period of non availability. 4.
Necessary amendments to Tamil Nadu financial Vol.II will be issued separately.
5. The Director of Stationery and printing is requested to amend the Tamil Nadu Stationery manuel volume I separately. Sd/- Spl. Secreatary to Government
121
GOVERNMENT OF TAMIL NADU FINANCE (PENSION) DEPARTMENT G.O.MS.NO.504 DATED 02/11/2000 Tamil Nadu Government Employees'Special Provident Fund - cum - Gratuity Scheme, 2000 Introduction of new Retirement Benefit Scheme - Orders Issued. -----------------------------------------------------------------------------------------------------------------Read 1. G.O.Ms.No.136 Finance (Pension) Department 29.02.1984. 2. Government letter No.155780/Pension/86-1 Finance Department, dt:2.1.1987. 3. G.O.Ms.No.609 Finance (Pension) Department dt: 30.8.1993. 4.. G.O.Ms.No.6351Finance (Pension) Department dt: 25.4.1994. 5. G.O.Ms.No.429/Finance (Pension) Department dt: 15.09.2000. &&&&
order :In the Government order first read above, orders have been issued introducing the Tamil Nadu Goverrnment Employees' Sppecial Provident Fund-cum-Gratuity Scheme with effect from 1.4.1984. According to this scheme, all regular employees under Tamil Nadu Government including persons on foreign service and on deputation and the All India Service Officers belonging to the Tanmil Nadu cadre are required to pay uniform rate of Rs.20/- per month till one month prior to the date of superannation or till the subscription together with interest thereon adds upto Rs.5,000/- whichever is earlier. In the case o f an employee retiring on superannuation he will be paid the actual amount of subscription recovered from his together with interest thereon and in addition, the Government will be contributing a fixed amount of Rs.5,000/-. In all other cases o f retirement i.e compulsory retirement, voluntary retirement and retirement on medical invalidation etc., including death which in service the actual subscription made by him together with interest thereon along will be paid. In the Government Order third and fourth read above, orders have been issued allowing the Government contribution of RTs.5,000/- in the case of voluntary retirement and retirement on medical invalidation respectively. In the Government Order fifth read above, orders have been issued enhancing the Government contribution from Rs.5,000 to 10,000
2. The Tamil Nadu Government Officials"Union has placed a demand before Chief Minister at the 55th conference of the Union held on 5.8.2000 for introduction of a "Retirement Benefit Scheme" by collecting Rs.50/- per month from the Government employees and payment of Rs. lakh at the time of their retirement. 3. The Government after careful consideration have decided to formulate a new "TamilNadu Government Employees"Special Provident Fund-cum-Gratuity Scheme, 2000" with effect from 1st October 2000 and accordignly they pass the following orders:i) All regular employees under TN Government including persons on foreign service and on deputation and the All India Serrvice Officers belonging to the TN cadre are eligible for admittance into this scheme. This scheme is compulsory in respect of future recruits and optional in respect of the existing employees who have already subscribed 148 monthly instalments to the existing TN Government Employees " Special Provident Fund-cum-Gratuity Scheme and who are currently subscribing to the existing TN Government Employee's Special Provident Fumd-cum-Gratuity Schme. A monthly subscsription of Rs.50/- per month 122
shall be recovered from the existing employees's with effect from 1.10.2000 and it shall continue till one month prior to the date of their retirement on superannuantion . In respect of newly recruited employees on or after 1.10.2000 recovery of montly subscription of Rs.70/will commence from the beginning of the calender month following the date of regularising their services and it shall continue till one month prior to the date of their retirement on superannuation. The deduction shall be made from the pay bills. The Subscription shall carry interest at 11% per annum. The Government may modify the rate of interest prevailing from time to time. No temporary advances or withdrawals from the amount will be permitted. ii) In the even of superannuatioon, etc, of employees, the final payment will be made as follows:a) In respect of future recruits;In the case of an employee retiring on superannuation, voluntary retirement and medical invalidation, he will be paid the actual amount of subscription as per the table of repayment which will be communicated separately plus government contribution of Rs.10,000/In all other cases including death while in service, the amount of subscription made by him till then together with interest thereon alone will be paid. b) In respect of employees who have already subscribed 148 monthly instalments to the existing TN Government Employees' Special Provident Fund cum Gratuity Scheme and who are currently subscribing to the existing TN Government Employees Special Provident Fund-cum-Gratuity Scheme:In the case of an employee retiring on superannuation, etc., including death while in service, he will be paid the actual amount of subscription recovered under this scheme together with interest thereon as per the table of repayment which will be communicated separately. They will not be eligible for Government contribution under this scheme. 4. The Director of Pension shall administer the scheme. The Chief Inerrnal Auditor and Chief Auditor for Statutory Boards will function as the Auditor of the schme and test audit the recovery of subscription and payments. 5. The recovery of monthly subscription and the payments of subscription and interest shall be booked under a new sub-head "8001-00 Savings Deposits -102. State Savings Bank Deposits - AH. Tamil Nadu Government Employees Special Provident Fund-cum-Gratuity Scheme, 2000. 01. Subscription D.P.C 8001 00 102 AH 0101 ( Out go ) D.P.C 8001 00 102 AH 010J (Receipts) 02. Interest D.P.C 8001 00 102 AH 0209 ( Out go ) D.P.C 8001 00 102 AH 020B (Receipts)
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6. The Payment of Government contribution of Rs.10,000/- under the new scheme shall be debited under a new sub-head "2235 Social Security and Welfare -60. Other Social Security and Welfare Programmes-200. Other schemes -I Non - Plan _ CV Tamil Nadu Government Employees Special Provident Fund -cum-Gratuity Scheme, 2000-10 Contributions-1. Contribution to Specific Fund ( D.P.C 2235 60 200 CV 1011)" i) The classification shall take effect from the Revised Estimate, 2000-01. ii) The Director of Pension is the estimating, reconciling and controlling authority the above head of account with the Data Processing code ordered above. iii) The Pay and Accounts Officers, Treasury Officers and Sub-Treasury Officers are requested to open new sub-head of account. iv) Director of Pension and Treasury Officers shall communicate the Data Processing Code to the concerned and ensure noting of correct head code in the bills. 7. The rules framed for administering the scheme are appended to this order.
Sd/-Special Secretary to Government ANNEXURE TAMIL ANDU GOVERNMENT EMPLOYEES SPECIAL PROVIDENT FUND CUM GRATUITY SSCHEME RULES 2000
1. These rules shall be called "Tamil Nadu Government Employees Special Provident Fund cum Gratuity Scheme Rules, 2000" 2. These rules shall come into force on 1st October 2000 3. These rules shall apply to all regular Tamil Nadu Government employees including persons on foreign service and on deputation and the All India Service Officers belonging to Tamil Nadu cadres. This Scheme shall not apply to Government servants appointed under emergency provision.
4. This Scheme is compulsory in respect of future recruits and optional in respect of the existing employees who have already subscribed 148 monthly instalments to the existing Tamil Nadu Government Employees' Special Provident Fund Gratuity Scheme and who are currently subscribing to the existing TN Government Employees Special Provident Fund cum Gratuity Scheme.
124
5. A monthly subscription of Rs.50/- shall be paid by the existing Government employees commencing from the month of October, 2000 and it shall continue till one month prior to the date of superannuation. In respect of newly recruited employees on or after 1.10.2000 the monthly subscription of Rs.70/- will commence from the beginning of the calender month following the date of regularising the service and it shall continue till one month prior to the date of superannuation. The deduction shall be made from the monthly pay bills.
6. The subscription shall carry interest at 11% per annum. The Government may modify the rate of interest based on interest rates prevailing from time to time. No temporary advances or withdrawals under this amount shall be permitted.
7. No schedules will be attached to the pay bills for the deduction made or any separate accounts maintained thereafter, the number of instalments in which subscription have to be recovered shall be indicated in the pay bill. For example if a Government servant recovered for the period from 8.1.2001 to 30.4.2030 will be 3352, the recovery of the instalments shall be indicated against the subscription amount in the pay bills as 1/352, 2/352 and so on. Orders regarding recovery of subscription during extra-ordinary leave period will be issued separately.
8 Necessary entries shall be made in the Service Registers or Service rolls regarding the number of instalments in which the subscription has to be receovered during the service period, the date of commencement of the first recovery and also the total amount recovered every calender year. 9.
The pay drawing officers will be responsible for the prompt recovery of the subscription. In the case of self drawing officers, the Pay and Accounts Officers, the Treasury Officers and Sub Treasury Officers should watch the recovery, In respect of the Government employees on deputation or on foreign service, foreign employer should effect the recovery and credit the amount to Government's accounts every month.
10. Final payment in the event of superannuation, etc., (a) In respect of future recruits:In the case of an employee retiring on superannuation, voluntary retirement and medical invalidation, he will be paid the amount of subscription recovered from him together with interest thereon as per the table of repayment which is being communicated separately plus Government contribution of Rs.10,000/- In all other cases including death while in service the actual subscription may be by him till then together with interest thereon along will be paid.
125
(b) In respect of employees who have already subscsribed 148 monthly instalments to the existing TN Government employees' Special Provident Fund-cum-Gratuity Scheme and who are currently subscribing to the existing TN Goverrnment Employees" Special Provident Fund-cum Gratuity Scheme. In the case of an employee retiring on superannuation etc., including death while in service, he will be paid the actual amount of subscription recovered from him under this scheme together with interest thereon as per the table of repayment which is being communicated separately. They will not be eligible for Government contribution under this scheme. 11.
Persons entitled to receive the money in the event of death of the Government employee while in service; The Government employee shall nominate his family members in accordance with the TN Pension Rules, 1978 (Death-cum-Retirement Gratuity Scheme)
12. Administration and Audit: The Director of Pension shall administer the scheme. The Chief Internal Auditor and Chief Auditor for Statutory Boards will function as the auditor of the scheme and test audit the recovery of subscription and payments. 13.
Head of Account : The following shall be the heads of accounts for the transaction to this fund. (i)
Recovery of Subscription and Re-payments:8001 00 Savings Deposits -102 State Savings Bank Deposits AH. Tamil Nadu Government Employees Special Provident Fund-cumGratuity Scheme 2000. 01. Subscription. D.P.C. 8001 00 102 AH 0101 (Out go) D.P.C. 8001 00 102 AH 010J (Receipts) 02. Interest D.P.C. 8001 00 102 AH 0209 (Out go) D.P.C. 8001 00 102 AH 020B (Receipts)
(ii)
Government Contribution :"2235 Social Security and Welfare-60 Other Social Security and Welfare Programmes -200 . Other Schemes -I. Non-Plan CV Tamil Nadu Government Employees" Special Provident Fund cum Gratuity Scheme 2000--01. Contributions -1 . Contribution to specific Fund (D.P.C 2235 200 CV 1011)
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14. Sanctioning Authority :In the case of the C & D group employees, the head of office shall be the sanctioning authority for final payment under this scheme, while in the case o f A & B group employees immediate superior officer and in the case of head of department, the Government will be the sanctioning authority. 15.
Sanction order shall be in the format prescribed for the Tamil Nadu Government Employees 'Special Provident Fund -cum-Gratuity Scheme and copies of sanction order shall be communicated to the Director of Pension. Sd/- Special Secretary to Government.
127
FINANCE (PENSION) DEPARTMENT Letter No.75910/PENSION 00-2 dt:02.11.2000 From Tmt. Girija Vidyanathan I.A.S Special Secretary to Government To All Secretaries to Government The Departments of Secretariat All Heads of Departments. The Secretary, Legislative Assembly Secretariat. The Legislative Assembly Secretariat. The Governors' Secretariat, Raj Bhavan, Guindy, Ch-25, The Registrar, High Court, Che-104. The Secretary, TNPSC, Cch-2. All District Collectors/ District Judges/Chief Judicial Magistrates. All Pay and Accounts Officers. All Treasury Officers/ Sub-Treasury Officers. Sir, Sub: Tamil Nadu Government Employees Special Provident Fund cum-Gratuity Scheme, 2000 - Introduction of new "Retirement Benefit Scheme" -Orders issued - Payment of amount at the time of superannuation - Table of Repayment communicated and time for exercising option granted. Ref: 1.G.O.Ms.No.504 Finance(Pension) Department
dated :023.11.2000
****** In the Government Order cited, orders have been issued introducing a new "Retirement Benefit Schme' viz Tamil Nadu Government Employees" Special Provident Fund - cum - Gratuity Scheme, 2000 w.e.f 01.10.2000 in respect of the Government employees. 2. I am now directed to communicate a Table of Repayment in respect of subscription of Rs.50/- per month to be recovered from the existing Government employees who have already subscribed 148 instalments to the existing Tamil Nadu Government Employees"Special Provident Fund -cum - Gratuity Schme as well as those who are currently subscribing to the existing Tamil Nadu Government Employees" Special Provident Fund cum Gratuity Scheme.
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3. I am also directed to state that the Table of Repayment shall be displayed in the Notice Board and a copy of the same shall be communicated to all the subordinate offices immediately so as to enable all the Government employees to study the Table of Repayment. I am also directed to state that the above mentioned Government employees who are not specifically opting to join this scheme shall give an intimation in writing on or before 30.11.2000 to the effect that he/she is not opting for the scheme. Others who do not intimate their option shall be deemed to have opted for the scheme and subscription of Rs.50/- shall be recovered from 01.10.2000. The intimation letter shall be pasted in the Service Register of the Government employees. The arrears of subscription for the month of October 2000 shall be recovered along with December 2000 subscription and for the month of November 2000 shall be recovered along with January 2001 subscription. Sd/- for Special Secretary to Government.
Tamil Nadu Government employees Special Provident Fund Cum GratuitySchme 2000 - Table for the existing Employees who have already subscribed a148 Instaments and who are currently subscsribing to the existing Tamilnadu Government Employees Special provident Fund Cum Gratuity Schme (1984) Calculation of future Value of Subscsriptin Made @ Rs.50/- per month Monthly Deduction Rs.50/Rate of Interest :11% Inerest Calculation :- For Subscription -on Monthly basis and For Opening Balance in a beginning of a year On Annual basis. Deduction and Credit of Subscription : At the end of Every Month.
YEARS Month 0 Rs. 1 50 2 100 3 151 4 203 5 255 6 307 7 360 8 413 9 467 10 521 11 576 12 631
1 Rs. 687 743 800 857 915 973 1031 1090 1150 1210 1271 1332
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Rs. 1394 1457 1520 1584 1648 1712 1777 1843 1909 1975 2042 2110
Rs. 2179 2249 2319 2390 2461 2533 2605 2678 2751 2825 2899 2973
Rs. 3050 3128 3206 3285 3364 3443 3524 3604 3685 3767 3849 3931
Rs. 4017 4104 4190 4278 4366 4454 4543 4632 4722 4812 4903 4995
Rs. 5091 5187 5284 5381 5479 5577 5675 5774 5874 5974 6075 6176
Rs. 6283 6390 6497 6605 6714 6823 6932 7042 7152 7263 7375 7487
Rs. 7606 7725 7844 7964 8085 8206 8327 8449 8572 8694 8818 8942
Rs. 9074 9206 9339 9473 9606 9741 9876 10011 10147 10283 10420 10557
Rs. 10704 10851 10999 11147 11295 11445 11594 11744 11895 12046 12197 12349
Rs. 12512 12676 12840 13005 13170 13335 13501 13668 13835 14002 14170 14339
Rs. 14520 14702 14885 15068 15251 15435 15619 15804 15989 16175 16361 16547
Rs. 16749 16951 17153 17356 17560 17764 17969 18174 18379 18585 18791 18998
Rs. 19222 19447 19672 19897 20123 20350 20577 20804 21032 21261 21490 21719
Rs. 21968 22218 22468 22718 22969 23321 23472 23725 23978 24231 24485 24739
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TAMIL NADU GOVERNMENT EMPLOYEES SPECIAL PROVIDENT FUND-CUMGRATUITY SCHEME-2000 YEARS Month 16 Rs. 1 25016 2 25293 3 25571 4 25849 5 26127 6 26407 7 26686 8 26966 9 27247 10 27528 11 27809 12 28091
17 Rs. 28399 28706 29015 29324 29633 29943 30253 30564 30875 31187 31499 31812
18
19
20
21
22
23
24
25
26
27
28
29
30
Rs. 32154 32496 32838 33181 33525 33869 34213 34558 34903 35249 35596 35943
Rs. 36322 36702 37083 37464 37845 38227 38609 38992 39375 39759 40143 40528
Rs. 40950 41371 41794 42217 42640 43064 43488 43913 44338 44764 45190 45617
Rs. 46085 46554 47023 47492 47962 48433 48904 49375 49847 50320 50793 51266
Rs. 51786 52306 52827 53349 53870 54393 54915 55439 55962 56487 57011 57536
Rs. 58113 58691 59270 59848 60428 61007 61588 62168 62750 63331 63913 64496
Rs. 65137 65779 66421 67064 67707 68350 68994 69639 70284 70929 71575 72222
Rs. 72934 73647 74359 75073 75787 76501 77216 77931 78647 79363 80080 80798
Rs. 81589 82380 83171 83963 84756 85549 86342 87136 87931 88726 89521 90317
Rs. 91195 92073 92952 93831 94711 95591 96472 97353 98232 99117 100000 100883
Rs. 101858 102833 103809 104785 105761 106739 107716 108694 109673 110652 111631 112611
Rs. 113693 114776 115859 116943 118027 119112 120197 121282 122368 123455 124542 125629
Rs. 126831 128033 129235 130438 131642 132846 134050 135255 136460 137666 138873 140079
Note : The figures are rounded to the nearest Rupee (midpoint 50) Oth year is the year in which the scheme starts and the first year is the year following the 0th year. Payments into the scheme are made at the end of every month and outflow are also assumed to be at the end of every month. Interest is calculated for atleast one month even though the outflow may take place any day of a month (i.e) the interest is paid for full month even if payment is made before the end of month. Sd/ Superintendent
130
GOVERNMENT OF TAMILNADU FINANACE (PENSION) DEPARTMENT G.O.MS.NO.430 DATED :06TH AUGUST 2004. Pension - Contributory Pension Scheme-Introduced with effect from 1.4.2003 - Further orders - Issued. ----------------------------------------------------------------------------------------------------------------------------Read the following paper :G.O.Ms.No.259 Finance (Pension) Department, dated 6.8.2003. ORDER: In the G.O read above, Government have introduced a new Contributory Pension Scheme based on defined Contributions for all the employees who are recruited on or after 1.4.2003. In order to implement the Contributory Pension Scheme, the following further orders are issued.
i)
It is mandatory for all the new employees who are recruited on or after 1.4.2003 to become members of the Scheme. Each employee will pay a monthly contribution of 10% of Basic pay and DA from his salary to the contributory Pension Scheme.
ii) A matching contribution will be made by the State Government for each employee who contributes top the scheme. iii) The Contribution towards contributory Pension Scheme shall be recovered from the salary of the employees every month as is done now for GPF. iv) Accountant General will maintain the accounts for the contributory Pension Scheme as in the case of GPF. Index number sto the employees who join the Contributory Pension Scheme will be allotted by AG on receipt of applications from the Heads of the Departments/ Heads of Offices in the prescribed form annexed to this order (Annexure-I) . Index numbers will be in separate types or serious for (I) Government (ii) Employees of Aided Educational Institutions and (iii) Other employees. v) Nomination has to be filed at the time of admission and has to be revised upon marriage of the subscriber and thereafter once in five years. Necessary entry to the effect of filing the nomination along with name of nominee(s) should be noted in the Service Register. vi) Recovery from Pay Bills of the employees should be made only after obtaining Index Number from the Accountant General for each of the employee. vii)
Schedule of recovery to be attached to the Pay bill showing the Contribution to Pension Scheme has been prescribed separately for Government employees as in Annexure II and the employees of the Aided Educational Institutions as in Annexure III. Every Drawing and Disbursing Officers should prepare this Schedule and enclose along with the pay Bill.
Viii) The amount recovered from the Pay Bill shall be credited to the following new Deposit Head of Account by the Pay and Accounts Offices / Treasuries / Sub Treasuries in respect of Government employees. 131
I.
Small Savings, Provident Funds etc. © other Accounts8011.00 Insurance and Pension Funds 106 Other Insurance and Pension Funds AA. Contributory Pension Scheme to TN State Government Employees01. Individual Contribution (D.P.Code 8011.00-106-AA-010 F) (Receipts) (D.P.Code 8011.00-106-AA-0105) (Outgo) 02.Government Contribution (D.P.Code 8011.00-106-AA-020 H) (Receipts) (D.P.Code 8011.00-106-AA-0203) (Outgo)
The amount recovered in respect of employees of Aided Educational Institutions should be credited to:-
8011.00 Insurance and Pension Funds 106 Other Insurance and Pension Funds AB. Contributory Pension Scheme to TN Aided Educational Institutions employees01.Individual Contribution (D.P.Code 8011.00-106-AB-010H) (Receipts) (D.P.Code 8011.00-106-AB-0103) (Outgo) 02.Government Contribution (D.P.Code 8011.00-106-AB-020 H) (Receipts) (D.P.Code 8011.00-106-AB-0201) (Outgo)
(IX)
The recovery schedules attached to the pay bills by the drawing and Disbursing Officers shall be removed and handed over to Accounts Officer, Fund Management, Office of the A.G (A&E) Chennai-18 in a separate cover by Treasury Officers / Pay and Accounts every month.
(X)
The reasons for non recovery from a particular employee in any month should be furnished by the Drawing and disbursing Officers concerned in the recovery schedule without fail.
(XI)
The Government contribution and the employees contribution will be adjusted by the AG every month and the total o f both contributions has to be transferred to Pension fund Regulatory and Development Authority for this purpose on monthly basis after obtaining clearance from Pension fund Regulatory and Development Authority. The Government contribution to the scheme shall be debited to the following head of account.
2071. Pension and other retirements benefits 01. Civil 800. Other Expenditure AI. Contribution to Contributory Pension Scheme of the TN State Government Employees10. Contribution 01. Contribution to Specific Fund 132
(DPC -2071-01 800 -AI-1016)
by book adjustment by the Accountant General with reference to the amount contributed by the employees and initially credited to "(8011.00-106-AA-020H) and (80011.00-106-AB-020J) (Xii)
Heads of the Departments/ Heads of Offices should get the Index numbers from the AG for all the new employees who have already joined the Government service after 31.3.2003 within a month from the date of this G.O. As and when new employees join in future, they should be admitted to this scheme compulsorily by the Heads of the Department/Heads of Offices by promptly applying for allotment of the Index No. to the AG within a month from the date of joining of the new employees.
(xiii)
Arrears of subscription to the Contributory Pension Scheme from 1.4.2003 will be deducted from the new employees already joined after 1.4.2003 along with current month subscription (i.e one Subscription for current month and one additional for subscription arrears).
(xiv)
The Index number allotted by the Accountant General for joining the Contributory Pension Fund Scheme should be entered in the first page of Service Register with necessary attestation. Sd/- Development Commissioner & Principal Secretary toGovernment.
133
ANNEXURE-I
Government
Aided Educational Institution
APPLICATION FOR ADMISSION TO THE TAMILANDU GOVERNMENT CONTRIBUTORY PENSION SCHEME (G.O.Ms.no.430 Fin (Pension) Department dt:6.8.2004. ( To be furnished in Duplicate) CPS INDEX NUMBER (to be allotted by A.G.(A&E) TN) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
17
Name of the Applicant Sex Material Status Official Designation Office to which attached Service to which the applicant belongs Date of first entry into service Whether appointed in Government / Aided Educational Institution Scale of Pay Basic Pay Date of Birth Date of Superannuation Whether appointment is regular or under Rule 10 (a) (I) of the General Rules for the State and Subordinate Service Whether recruited for Pensionable Service * Community of the Applicant (For Statistical Purposes Only) Nomination (a) Name of the Nominee (b) Age Relationship C.P.S. Plan opted **
Male / Female Married / Un Married
Yes / No SC /ST / MBC / O C
Plan-I / Plan -II / Plan-III 18 Remarks , if any Station : Date : Signature of the Applicant. CERTIFICATE TO BE FURNISHED BY THE HEAD OF THE OFFICE Certificate that Thiru/Tmt./Selvi --------------------------------------- is a regular employee appointed to pensionable service and is eligible to join the Tamilnadu Government Contributory Pension Scheme. Station Date: 134
Signature of the Head of the Office with full address/ Office Seal
135
ANNEXURE-II CONTRIBUTORY PENSION SCHEME ( GOVERNMENT SERVICE) (G.O.Ms.no.430 Fin (Pension) Department dt:6.8.2004. PAY BILL SCHEDULE OF RECOVERY FOR THE MONTH OF
P.A.O / District Treasury / Sub Treasury : Treasury / Sub Treasury Code
200
D.D.O : D.D.O Code :
Sub Account No. Head of Account : 8011 .00 Insurance and Pension Funds 106. Other Insurance and Pension Funds AA Contributory Pension Scheme to Tamil Nadu State Government Employees( D. P. Code 8011.00 -106-AA)
Sl.No.
(1)
CPS Index Number (2)
Name
(3)
Plan Basic pay Type * Rs. (4) (5)
D.A
Total
Rs.
Rs.
(6)
Employees Contribution Current Arrears Rs. Instalment No.
(7)
(8)
* Need not be filled up at present (Rupees Certified that the basic pay entered in column 5 of the Statement has been verified with entries in the Service book and pay Bill. SIGNATURE OF THE DRAWING OFFICER WITH DESIGNATION (Please turn over for instructions) INSTRUCTIONS:1) During Non-drawal of Pay and Allowances for any individual "NIL" particulars should be shown in Col.5 to Col.8 but Col.1 to Col.3 should be filled up without fail. 2) In case of "Transfer to "or Transfer from "other Office the facts may be mentioned for two consecutive months against the employees" name. 3) C.P.S Index Number and name details should be entered in the first page of the Service Register with necessary attestation. 136
Amount (Rs.)
HOW TO FILL UP C.P.S. SCCHEDULE :1) 2) 3)
Column (2) Column (3) Column (5) & (6)
4)
Column (8)
CPS Index Number should be given correctly Initial and Name should be furnished as in the Service Register Basic pay and D.A should be furnished as per the Pay and D.A drawn in the particular month. (i) Employees Contribution has to be deducted from the Supplementary Bill also (eg) arrears of Pay, Incremental arrears and D.A Arrears consequent on D.A revision. (ii)
Arrears of subscription when recovered in instalments, the number should be noted, (eg) 01/14, 02/14 etc.,
ANNEXURE-III CONTRIBUTORY PENSION SCHEME ( GOVERNMENT SERVICE) (G.O.Ms.no.430 Fin (Pension) Department dt:6.8.2004. PAY BILL SCHEDULE OF RECOVERY FOR THE MONTH OF
P.A.O / District Treasury / Sub Treasury : Treasury / Sub Treasury Code
200
D.D.O : D.D.O Code :
Sub Account No. Head of Account : 8011 .00 Insurance and Pension Funds 106. Other Insurance and Pension Funds AB Contributory Pension Scheme to the employees of the Aided Educational Institutions( D. P. Code 8011.00 -106-AB ……
Sl.No.
CPS Index Number
(1)
(2)
Name
(3)
)
Plan Basic pay Type * Rs. (4) (5)
D.A
Total
Rs.
Rs.
(6)
* Need not be filled up at present (Rupees 137
(7)
Employees Contribution Current Arrears Rs. Instalment No. (8)
Amount (Rs.)
Certified that the basic pay entered in column 5 of the Statement has been verified with entries in the Service book and pay Bill. SIGNATURE OF THE DRAWING OFFICER WITH DESIGNATION (Please turn over for instructions) INSTRUCTIONS:1) During Non-drawal of Pay and Allowances for any individual "NIL" particulars should be shown in Col.5 to Col.8 but Col.1 to Col.3 should be filled up without fail. 4) In case of "Transfer to "or Transfer from "other Office the facts may be mentioned for two consecutive months against the employees" name. 5) C.P.S Index Number and name details should be entered in the first page of the Service Register with necessary attestation. HOW TO FILL UP C.P.S. SCHEDULE :1) 2) 3)
Column (2) Column (3) Column (5) & (6)
4)
Column (8)
CPS Index Number should be given correctly Initial and Name should be furnished as in the Service Register Basic pay and D.A should be furnished as per the Pay and D.A drawn in the particular month. (iii) Employees Contribution has to be deducted from the Supplementary Bill also (eg) arrears of Pay, Incremental arrears and D.A Arrears consequent on D.A revision. (iv)
Arrears of subscription when recovered in instalments, the number should be noted, (eg) 01/14, 02/14 etc.,
138
PERMANENT ADVANCE 3.1. As a general rule money is permitted to be drawn from the Treasury on presenting a proper voucher proper voucher prepared according to the rules so as to show the precise nature of the expenditure and no money can be drawn from the Treasury until it is required for immediate disbursement. But unforeseen expenditure has often to be incurred urgently and it would sometimes be very inconvenient to postpone such expenditure while fulfilling the formalities required for drawing money from the Treasury. To enable the Head of the Office to make disbursement of this kind before drawing the necessary bills, a Government servant is granted a permanent advance the amount of which should be limited to what is absolutely essential to meet his ordinary requirements. Permanent Advance Register-- A permanent Advance Register should be maintained in new M.T.C 8 form in each office. The register should be checked daily along with the cash Book and the cash balance as per Permanent Advance Register shall be noted in the Cash Book. The recoupments made under Permanent Advance shall be noted in red ink in columns (7) (8) (9) and (10) of the register. The mode o f recoupment and rate of recoupment shall be noted in columns (5) and (6) of the register against the items of expenditure. 3.2 The Permanent Advance of the Head of the Department is fixed and sanctioned by Government. The Head of the Department may sanction permanent advance to Government servants serving under hi. The authorisation of the AG should be obtained for the initial drawal of the permanent advance, application for initial advance should be accompanied by a statement of financial forecast of contingent expenditure which has to be met from the permanent advance, based on the contingent allotment of the office. The AG will scrutinise the first three monthly statements of expenditure and fix the advance finally having regard to the average monthly expenditure as reported through the statement. On 15th April every year and whenever there is a change in the amount of the advance sanctioned or a transfer of charge takes place, the Government servant who holds the PA should forward an acknowledgment to the AG in the prescribed form. 4. ECONOMY IN EXPENDITURE Strict economy has to be observed in expenditure particulary, under non-salary items, namely, T.A and contingency, etc., The various instructions of the Government issued from the time to time on observing strict economy have to be scrupulously followed: All bills drawn on the Treasury should find place in the M.T.C 70 Register. Each entry should be made then and there side by side, while signing the fair copies of the bills that are sent to the Treasury. Each item has to be initialled by the Head of the office/Drawing Officers. 5.UNDISBURSED PAY REGISTER As soon as the amount is encashed, the date o f encashment should be entered and the date of disbursement and the amount disbursed should also be noted and the date on which such balance is paid and fully wiped out have also to be duly entered in the Undisbursed Pay Register. There should be an abstract every day in this register and the total undisbursed amount should be taken to the main cash book and shown as a balance. This is avery important register to keep a close check on the progress of disbursement of the bills encashed from the Treasury. This also serves the purpose of expediting the disbursement of the amounts due to the claimants. 139
Undisbused Pay Register :- If any bill encashed from Treasury/P.A.O has been fully disbursed on the same day then a NIL entry shall be made in column (5). If it has not been disbursed or partially disbursed, then the amount remaining undisbursed shallbe noted in column (5). The date o f its subsequent disbursement shall be entered in column (6) till it is fully disbursed. The Serial Number of the Undisbursed Pay Register shall be rounded off only after the item has been fully disbursed. The items encashed and disbursed on the same day need not be entered in columns (9) (10) and (11) of the Register. The disbursement made in respect of items encashed previously and pending undisbursed alone need be entered in columns (9) (10) and (11). The Undisbursed Pay Register shall be closed and checked along with the Cash Book by the Officer checking the cash.
6. CASH BOOK A cash book should be maintained in every Government office in M.T.C 5 Form to account for all cash receipts/revene receipts on Government account and their remitteances to the Treasures. The revenue receipts/sale proceeds and any other amount received in the office on Government account should be entered in the register. The remittances of the above amount in the Treasuries should be entered in the disbursement side. The Cash book should be checked by the Head of office daily and he should ensure the prompt remittances of the amounts collected in the Treasuries. The Cash book should be checked by the Head of office daily with the Undisbursed a Pay Register and Permanent Advance Register. After closing the cash balance in the Cash book an abstract should be struck beneath it daily in the following form:Cash Balance as per Cash Book : Cash Balance as per Undisbursed Pay Register : Cash Balance as per Permanent Advance Register : *(By cash, by cheques, by demand drafts or by Nank balance etc., to be recorded in words by the officer who is checking the cash balance, in his own hand.) M.T.C-5 Cash book of the office of ………………………… Date receipt
(1)
of Particulars
(2)
Amount
(3)
Date of Particulars disposal or remittance to treasury (4) (5)
140
Amount
(6)
Remarks
(7)
7. SUBSIDIARY CASH BOOK A. Subsidiary cash book should be maintained in every Government office in M.T.C 5 Form to account for the non-Government transactions (Viz) the recoveries made from the salaries of the staff members towards Co-operative Society Loans, C.T.D., L.I.C Bank Loan recoveries, etc. The recovries made from the salaries should be entered as receipts in the subsidiary cash book and their remittance in respective institutions as disbursement. The officers should see that the remittaances are made without any undue delay. 8. AUDIT OBJECTIONS. 8.1 Every Government servant who draws bills for the pay and allowances or contingent charges is primarily responsible for the correctness of the amount for which each bill is drawn. If any amount is drawn in excess of what is due the drawing officer will be required to make good the excess amount so drawn. If the excess amount cannot, for any reason be recovered from the Drawing Officer, the government servant, if any who countersigned the bill will be liable to make good any loss arising from culpable negligence on his part and the Treasury Officer who passed it will be similarly liable to make good any loss arising from culpable negligence on his part. 8.2 The Accountant-General is responsible for the auditing of all expenditure charged against the Government. If any item of expenditure is found to be irregular or in excess of what is due, he proceeds to remove the irregularity or recover the excess amount paid through the Treasury Officer. He also issues a warning slip to the Drawing Officer concerned at the same time. 8.3 Any sum, due to Government from a Government servant may be recovered from the Death cum Retirement Gratuity due, to such Government servant without obtaining the consent of either the Government servant concerned or the member of the family of the deceased Government servant concerned. 8.4 Every Government servant should give proper attention to all objections and orders received from the Accountant General without any avoidable delay. 8.5 An Administrative Authority should not ordinarily consider any representation or protest against the recovery ordered by the Accountant General unless the representation or protest is received within three months from the date when the Government servant making the representation received the first intimation of the order. (Articles 56 to 60 of TN Financial code)
141
8.6 A register of Audit Objections shall be maintained in every office in the following form:(Prescribed in G.O.Ms.No.773 Finance dated 30/07/1970) Sl.No.
Sub-Para -graphs
Abstract of objections
Date of receipt of replies from the Subordin ate officers.
(1)
(2)
(3)
(4)
Date of Parainstimation graph of numbers admission of objection.
(5)
(6)
Item and SubItems.
Pages in which found (C, F Page Numbers
(7)
(8)
Date of Initials issue of of Head reply to of Office A.G or a responsi ble office under him
(9)
8.7 This register should be checked by the Head of the office every month and the remarks left in a Running Note file . The Head of the Office should scrutinise the Audit Objection files once in a month and issue suitable instructions to the office for their final disposal 8.8 There should be an index to every audit objection file in the following form to check at a glance the pending objections and the reasons why they are pending. INDEX TO BE KEPT IN EACH AUDIT REPORT FILE 1. Senial number 2. Paragraph number 3. Gist o f the Objections 4. Date of Final Reply 5. Date of admission (Reference to Page number of the file to be given) 6. Remarks 8.9
With a view to improve and enhance the quality of this Short Course, Personnel and Administrative Reforms (Inspection) Department, recently informed the Accountant General about running of such courses and requested that a list of defects noticed commonly during audit of Government Offices and a list of defects noticed in particular departments may be furnished, together with Code Rules, Articles, tobe referred to, the Accountant General obliged with this information promptly. It is attached hereto as Annexures B and C.
142
(10)
UN-RECONCILED EXPENDITURE STATEMENT 1. All the Subordinate Officers should send the un-reconciled expenditure statement directly to the Directorate to enable to submit the report to Government by this office. 2. The un-reconciled expenditure statement should reach this office either by post or by Fax/E-mail before 2nd of every succeeding month. This should be adhered is to strictly. RECONCILED EXPENDITURE STATEMENT 1. All the Subordinate Officers should send the Reconciliation Expenditure Statement in format already communicated by this office. 2. While submitting the reconciled expenditure report, the detailed sub head should be in the form of order as allotted to them in the budget allocation order. 3. The Reconciliation expenditure statement should reach this office on or before 25th of every succeeding month. RECONCILIATION OF REVENUE RECEIPTS 1. All the Officers who are submitting their expenditure report District Reconciliation Officer should also submit their revenue receipt report. 2. The District Reconciliation Officer should also reconcile the revenue receipts and the report should accompany the reconciled expenditure report. 3. If there are no receipts a 'nil' report should be invariably be submitted. REPLIES TO THE DISCREPANCIES 1. All the District Reconciliation Officers should be aware that reply for all the discrepancies should reach this office within 15 days from the date of receipt of the discrepancies memo from this office. 2. If they do not send their replies to the discrepancies within the time limit, the concerned District Reconciliation Officer will be
143
held responsible for the discrepancies and they will be made answerable to the Public Accounts Committee later on.
144
SALIENT FEATURES OF BUDGET Budget of a state is Annual Financial Statement of a particular financial year i.e.From April to Next year March. The Annual Financial Statement prepared by Finance Minister wrapped in a glossy leather bag was termed as “Budget” does not have any textual meaning. Thus the name Budget came into existence in the Govt account books in colonial period. There are three stages in the Preparation of Budget. 1. Revised Estimate of the current year and the Budget Estimate of the next year have to be estimated simultaneously during August-September. These estimates should be based upon Number Statement in respect of Pay and other Allowances of the employees under the control of each Drawing and Disbursing Officers and Non Salary items, they should be estimated and asked for based upon actual requirement. 2. Final Modified Appropriation : This has to be prepared based on the trend of expenditure, new sanctions and anticipated expenditure during the fourth quarter of the financial year. The same should be sent to the Directorate in JanuaryFebruary of the next year. 3. Final Surrender : Final Surrender of balance provision available at the end of the financial year, have to be prepared and sent to this Directorate on or before 15th of March of the next year.
NUMBER STATEMENT The Govt staff under regular pay either permanent or temporary should be numbered in a classified head of account, depend upon the nature of scheme,programme,department and the objective for which the pay of a staff booked under revenue expenditure.
Estimates for retiring persons in the next year and subsequent two years are also to be assessed by the estimating officers, otherwise the entire revenue expenditure on pension could not be assessed and it will result chaos and confusion in presenting the budget by the Govt.
Revenue Budget Revenue Budget consists of the revenue receipts of Govt (tax revenue and other revenues) and the expenditure met from these revenues. Tax revenues and non tax revenue comprise proceeds of taxes and other duties levied by the Union/State. Provision made under Revenue expenditure is for the normal running of Govt departments.
145
Capital Budget Capital Budget consists of capital receipts and payments including loan receipts and payments. The main items of capital receipts are loans raised by the Govt from Public, and financial institutions within and outside India which are called market loans, borrowings by Govt from the Reserve Bank of India and others.
Estimates of Budget
Budget Estimate for the next year should be prepared in the current year along with the preparation of Revised Estimate for the particular year.
REVISED ESTIMATE
As per Budget norms Revised Estimate calculated based on the 4 months reconciled expenditure (i.e.from First April to 31 st July) and anticipated expenditure for the remaining months calculated based on the in position staff with the basic pay and increment shown in the year and the current year percentage of Dearness Allowances and related normal increase other allowances. The estimate includes Salary and Non Salary items.
BUDGET ESTIMATE
Budget Estimate prepared for the next year should be calculated based upon Number Statement of a unit for the Detailed/Sub Detailed head of account viz.,Pay, D.A. and other allowances paid to Govt Servant for the 12 months expenditure. Budget Estimate required for the expenditure should be tallied with the Number Statement. The estimate includes Salary and Non Salary items also.
REVENUE RECEIPTS
Without revenue no Govt can run, therefore it is very essential to mobilize the resources to run a Govt and it is also very essential that a Govt Departments with high voltage of revenue expenditure needs resources to meet the expenditure thro levy of taxes and for a service department like Medical and Public Health which cannot levy a tax on the public, it should mobilize resources thro Non Tax revenue. Revenue Receipts should also be estimated for the next year as well as the revised estimate for 146
the current year in as much as the over and above the current year budget allocation can be sought for to meet the revenue expenditure. The monthly accounts of the State are compiled and consolidated from the accounts submitted by the District Treasuries, Public Works & Forest Divison etc., to the Accountant General (Accounts & Entitlement) The Government Accounts are kept in three parts Part Part Part
I II III
Consolidated Fund Contigency Fund Public Account
Main division of Consolidated Fund: Revenue Division (Revenue Account) deals with the proceeds of taxation and other receipt classed as revenue and the expenditure met therefrom, the net result of which represent the reserve surplus or deficit for the year. Capital division, the section “Receipt Heads (Capital Account)” deal with the receipt of Capital nature which cannot be applied as set off to capital expenditure. The section “Expenditure Heads (Capital Account) deals with expenditure met usually from borrowed funds with the object of increasing concrete assets of a materials and permanent character. It also includes receipt of Capital nature intended to be applied as a set off to capital expenditure The section “Public Debt, loan and Advances, etc. comprises loan raised and their repayments by Government such as “ Internal Debt, Loans and Advances made (and their recoveries) by Government. Contingency Fund of the State is designed to meet contingencies. fund is Rs.150/- Crore.
The corpus of this
Appropriation Accounts: Appropriation Accounts brings out the expenditure of the State Government against amounts voted and charged by the State Legislature. Reconciliation of Accounts: Accuracy and reliability of account depend among other things, on timely reconciliation of the departmental figures with the accounts figures.
147
Before annual accounts are finalized, the Head of Department reconcile the departmental accounts figures with those booked in accounts compiled by the Accountant General. The reconciliation of accounts figures is to be done monthly. The Budget is an equally useful instrument for the executive for ensuring economy and orderliness in Public Administration. Part I Part II
Continuance of the existing activities Introduction of new Schemes.
Accountant General is watches all the payment ordered by or on the authority of the Government and ensures that the expenditure as voted by the Legislative under each demand is not exceeded. Treasury Officers working under his guidance sit in all Government treasuries and compile the accounts of the Government. Accountant General sends a report analyzing the financial transaction for the year. In this report, he draws attention to any serious financial irregulaties committed by the Executive as the report examined by a Committee of the Legislature called Public Accounts Committee presided over by the Leader of Opposition. The committee is assisted in its deliberation by Accountant General. It considers the explanation offered by the Executive for the objection pointed out in the report. The recommendation of this committee are placed before the legislature every year. The receipts and disbursements of Government are organized in to different groups of major heads of accounts such as General Service, Social Services and Economic Services. Further classification of head of account where digit number used to denote the nature of receipt and expenditure. Four digit number used for an major head for receipt and expenditure to identify the services. Below a major head we may have sub major head giving a sub-group of programmes. Minor head beneath each major head or sub major head indicate the individual programme. The group head below the minor head gives the grouping of the various schemes under Non Plan and State Plan. The sub-heads under each group head reflect the individual scheme. The details of expenditure in respect of each scheme are depicted in the form of standard objects of expenditure like “Salaries” “Travel Expenses”. To understand easily the concept of head is like Major Head Minor Head Group Head Sub Head Detailed Head
Name of the State Name of the town Postal Zone Name of the Street Or Road House Number
148
For Example: Major Head
2235 Sub Major Head
Minor Head
01 03 06
Expenditure 2210 Medical & Public Health 2211 Family Welfare 2215 Water Supply and Sanitation Social Security and Welfare Urban Health Services Rural Health Services Public Health
109 School Health Scheme 101 Health Sub Centres 103 Primary Health Centres
Sub Heads: 2210-01-109 AA School Medical Inspection 2210-03-103 BI Primary Health Centres 2210-06-101 JZ Malaria Control Programme 2211-00-101 SC Sub Centres
Detailed Head:
01 Salaries 02 Wages 03 Dearness Allowances 04 Travel Expenses 05 Office Expenses
Items of expenditure that are non-developmental in nature viz., Stationery and Printing, Jails, Police, Treasury and Accounts, etc., are classified under Non Plan Expenditure and other development heads are classified under Plan Expenditure.
149
Under Article 202 of the Constitution of India, a statement of the estimated receipts of expenditure of the State for each financial year has to be laid before the legislature. This statement is known as Annual Financial Statement or Budget. The “BUDGET” as defined in the Tamil Nadu Budget Manual is a predetermined plan, a financial and / or quantitative statement prepared prior to a defined period of time of the policy to be pursued during that period time for the purpose of attaining a given objective. Thus Budget is the estimation for getting funds in different stages based on the actual need for implementation of the schemes to run an office and to incur expenditure within allotment received. The difference between the estimation and actual expenditure is for constant review. The Budget Estimate referred to above will have to be prepared taking into account the Part –I estimates and Part –II estimates. Part – I estimates will take cognizse of expenditure by virtue of existing laws, rules or orders (that is) on going schemes and expenditure continued to be incurred like the previous years.(Standing Sanctions) Whereas Part-II Estimates are “New Schemes” or “New Expenditure” otherwise than in accordance of authorized codes, manual, rules or orders.
Schemes without State budget support no expenditure can be met. Whether the schemes run by State or Sponsored Schemes by Central Govt or with the aid from foreign countries agencies viz.,WHO,World Bank Aided Programmes. All the funds thro various sources have to incorporated in the State Budget, no expenditure can be met. In normal course Budgetory support is given in the Annual State Budget for various departments,sectors and other offices. Expenditure of the said schemes using the Budget Provision necessary bill has to presented to Treasury and Account Department where the bills were audited and passed for the expenditure. “Treasury and Account”Department is said to be the controlling of entire budgetary system. This is done on pre-audit basis. Post audit done by stuatatory executive department like Comptroller of Audit General of India Control of Expenditure through Reconciliation with Treasury Figures Control of expenditure statement prepared for reconciling the departmental figures with those prepared by the Treasury consisting the drawals of Govt money by the Drawing Officer.
150
1.Based on the entries in MTC 70 all the bills cashed during the month be posted first chronologically indicating the nature expenditure. 2.The pay bill register, contingency bill register etc., be verified and each drawal be classified under relevant sub detailed head. 3.Collect the MTC 100 from the Treasury for all the bills passed during the month. 4.Record voucher Number furnished therein against the drawals already posted in the control of expenditure. 5.Reconcile the departmental figures so prepared with Accounts prepared by the Treasury for different Major,Minor, Sub and Sub detailed head for the correctness of amount drawn and the heads classified. 6.The reconciliation work should be done on the prescribed date in consultation within Treasury when the accounts would ready. Delay in reconciliation would defeat the purpose of reconciliation. 7.If any discrepancy between the departmental figures and Treasury figures is noticed, in regard to amount as well as head of account, the correctness may be reconciled by referring to the MTC 100 available with the D.O. and list of payments available with the Treasury.
8.If any difference is found in the departmental figures the position may be corrected and on the other hand if the posting by the Treasury is found to be requiring revision, the same may be enlightened to the Treasury. 9.If any of the defect could not detected and rectified before completion of compilation process by the Treasury due to belated reconciliation, an Alteration Memorandum should be proposed in the prescribed format giving details of voucher number, amount, the correct head of account to which the expenditure actually relates and the head of account in which the expenditure has been classified by the Treasury. A copy of such Alteration Memorandum proposal should accompany the control of expenditure statement submitted to the Directorate in the format given in Annexure V. A certificate in the control of expenditure register be obtained from the Treasury for each head of account. 10.Where there are more than one drawing Officer in the District, the Controlling Officer nominated as District Reconciliation Offficer for reconciliation should collect departmental figures in duplicate. After reconciliation is over a copy of the statement furnishing the voucher number therein has to be retuned to the D.O. and furnishing a copy of the proposed if any, for his officer record.
151
11.The control of expenditure for each month for all heads of accounts should be sent to the Directorate before 25th of the succeeding month incorporating a certificate that the departmental figures have been verified with Treasury figures and found correct. The figures may be furnished through net of this directorate and e-mailed to:
[email protected]. 12.The control of expenditure statement so received by the Directorate will be compared with the accounts prepared by the Accountant General based on the accounts received by him from the Treasuries. There should not be any variation between the figures compiled by the Directorate based on the statements received from the Controlling Officers to that of accounts prepared by the Accountant General based on the accounts received from the Treasury, since these two documents once basically got reconciled at District level. But in practice it is found that there were huge variations. Such variation would only indicate that reconciliation is not done properly at district level. 13.Where any defects noticed is pointed out to the controlling officer, immediate action be taken at once to again check up the correctness and send report about the actual position.
14.There may be a occasion, where a particular major,minor, sub, sub-detailed head etc. which are not normally operated by the controlling officer, may be finding place in the Treasury account due to the drawal by other Drawing officers due to transfer of personal. Therefore the entire expenditure shown under the sub account should be reconciled.
152
Revision of norms for Infrastructure Maintenance of National Family Welfare Programme Source: 1. Annexure to the Office Order No.G.23014/1/97-FWB Dated 21.6.2001. 2. Tamil Nadu G.O. 312 Health & Family Welfare Deptt, dated 21.5.2001.
1.Sub Centres
Item
Expenditure per annum for Sub Centres (In Rupees) Existing Revised Norms Norms
Rent
1000
3000
Contingency
600
2000
Voluntary Worker (Ayah)Remuneration*
600
1200
•
Remuneration should be booked under 33 02 Remuneration under the existing sub head of Sub Centres, viz.,
• • •
2211-00-101 SC Sub Centres 2211-00-793 SA Sub Centres in Adi-Dravidar Colonies. 2211-00-796 SA Sub Centres in Tribal Areas.
Salary for all contract appointments i.e. contract Medical Consultant, Pharmacist, Lab. Technician, Hospital Worker should be drawn under 3304 Contract Payment under the head of account 2210-03103 JM PHCs.
153
INDEX
Sl.No. 1.
2.
3.
4 5
G.O./Govt.letter Ref. No. G.O.Ms.No.44 Health dt: 13.01.1993 G.O.Ms.No.123 Health dt:20.03.1998
G.O.Ms.No.590 Health dt: 01.08.1992
G.O.Ms.No.213 Health dt: 30.06.2000 Government,Letter No.26846/PC/94-1 dt: 20.06.1994
Subject PH-Provincialised Health Supervisors Counting of Servie rendered in Panchayat Union for advanement to SG/Spl.G-I absorbed category of MPHS-Orders issued. TNPH-Subordinate Services – awarding of SG/Spl.G to HS absorbed from the category of Panchayat Union Health Assistants through TNPSC on par with the absorbed Panchayat Union Health Assistants-Orders Issued. Fixation of Pay- Fixation of pay on promotion to higher post carrying lower scale of pay than that of the SG scale of pay of the lower post Mode of fixation of pay Recommendation of the Committee – Orders Issued. Estt – TN- PH Subordinate Service – Awarding of SG /Spl Grade to Health Supervisors absorbed from the category of Health Assistants worked under Mnicipalities/Town Panchayat and Government side through TNPSC on par with absorbed Panchayat union Health Assistants – Orders Issued. Fixation of pay – Special Grade Multipurpose Health Assistant on promotion as Multipurpose Health Supervisor – Fixation – Reg. 154
Page No. 1
3
5
7
9
6.
7 8 9
10
11
12 13
14
15 16
17
18 19
20
21
Selection Grade/Special Grade –Government servants promoted to higher post on lesser pay scale – Recommendation of Third Pay Commission – Orders – Further Clarification –Issued. 11 Public Services – Advancement to Selection Grade/ Government,Letter Special Grade Counting the services rendered in lower No.168/98/P&AR post to award S.Grade in the next higher post – dt: 28.09.1999 Clarifications-Issued. 14 R.No.72375/MP2/2002/S1dt: Establishment-Awarding of selection grade in the post of 27.11.2003 Block Health Supervisor – certain instructions – Issued 16 Government,Letter No.6926/PC/99-1 Sector Health Nurse- Special Grade Scale of pay – dt: 05.03.1999 Clarification Issued – Reg. 17 Public Health – National Malaria Eradication Programme – Mazdoors and laboratory boys etc. bringing into time R.No.219190/VC.I/ scale of pay – retrospective effect from 1.7.66 – 97/C3dt:16.07.98 Modification orders –Issued 18 G.O.Ms.No.593 -H PH & PM-Multipurpose Health Worker Schemedt: 11.091.1995 Reorganisation of male component – Orders Issued. 20 One Man Commission – recommendations of the One R.No.3914/ Health Man Commission-Grant of one Bonus increment to dt: 08.12.98 employees stagnation in a post beyond 30 years – Orders 23 issued. Public Health – Grant of one Bonus Increment to R.No.88041/MP1/2001/ employees stagnating in a post beyond 30 year – Certain S1dt: 10.09.2001 instructions –Issued –Reg. 24 Government,Letter No.104282/PC-1/86-3 dt: 18.12.1986
R.No.56599/PHCsV/A2/97 dt:06.07.99 Circular No.3833 S/961Public (Telephones-I) Department.dt: 30.01.1996 Government.lr.65830/ Salaries dt: 17.07.2001
Government.lr.39488/Salarie s.II/88-15 dt:30.05.1991 G.O.Ms.No.259 Health dt: 08.02.67 G.O.Ms.No.2609 Edu. & PH Dept dt: 14.11.1963 Govt.MemoNo.67090/NII/72 -48, Health dt:11.10.1974 D.Dis.No.150483/P&D IV/A2/72 dt:29.8.72
Tamil Nadu Medical Services-Sanction of increment – Advance Increment to the Medical Officers of PHCs – certain instructions and guidelines issuedTelepone-Ceiling on free calls prescribed to the residential telephones of Government officers – certain clarification-Issued. Amendment to TN FC Vol.II – Revised ceiling of free calls charges to offices of State Government – Orders Issued. Temporary Advance – Drawal of advance under Article 99 of TNFC Vo.I by the drawing officers – Not adjusted – certain effective measures to arrest the long pending cases – Reg. Estt-Public Health –PHCs-ANMs-HRA ApplicabilityClarification issuedEstablishment –Medical Department – Maternity Assistants-Not Provided with rent free quarters payment of house rent allowance- Orders issued. Establishment –Medical Department – Maternity Assistants-Not Provided with rent free quarters payment of house rent allowance- Orders issued. Establishment –Primary Health Centre-ANM-and Maternit Assistants-working in PHCs – Free Electricity 155
25
26 29
32 34
35
35
22 23
24
25
26
Supply and rent free quarters – Eligibility – Reg ANM –Sanction of allowances-appointment in the place of Maternity Assistants-certain proposals of the Director of Medical Services- Orders issued. G.O.Ms.No.1629Health PHCs-Maternity Assistants in PHCs- Free supply of dt:21.06.1962 electric energy - orders passed Fundamental Rules – Eligibility of ration allowance during leave period to Nursing Personal working in D.Dis.No.54756/PHCGovernment medical Institutions – Amendment to FR8/A1/97 dt; 3.6.97 issued. Fundamental Rules – Eligibility of ration allowance G.O.Ms.No.70 during leave period to Nursing Personnel working in P&AR(F.R.IV) Dept. Government Medical Institutions – Amendment to dt:10.03.1997 Fundamental Rules – Issued Public Health and Preventive Medicine – Condemnation R.No.37920/VC2/S4/95 of unserviceable Article – Proposals – Disposed in Public dt: 21.7.1995 auction – Instructions – Issued
27
G.O.Ms.No.291Health dt:113.06.1997
28
G.O.Ms.No.748Finance dt:22.09.1992
29 30
Govt. Lr.No.44312/All/93-1 dt:19.5.1993 Govt. Lr.No.64258/All-1/821 dt:03.05.1984 R.No.65571/IMM-I/92-S2 dt;21.02.1994
31 32
33
34 35
36
G.O.Ms.No.45 dt:9.1.64
Stores – Primary Health Centres – Disposal of Unserviceable and condemned articles accomulated in Primary Health Centres Delegation of powers to Deputy Director of Health Servics – Orders Issued. Travelling Allowance - Daily Allowance - Admissibility of Daily Allowance during Tour/Training -Revised Orders-Issued
LTC-Availing of LTC at the verge of retirement - Reg. TA- Sanction of TA to Government servants to attend work relating to Bank and Treasury Orders – Issued. PH & PM- BCG Team leaders & Technicians – Brought under the category of Health Supervisor payment of Spl. Pay & FTA certain clarifications –Reg.
G.O.Ms.No.1293Finance dt:11.12.1990
Amendent Issued to Appendix XI to the FTA Rules. Allowances-FTA-Multipurpose Health Supervisors R.No.30194/MPII/S2/89 working under Universal Immunisation programme in dt:7.3.91 Municipal areas – Reg. PH & PM- water Analysis Laboratory, Guindy and Coimbatore – Purchase of scientific Stores, Chemicals G.O.Ms.No.398 Health and Equipments – Enhancement of financial powers of dt:20.08.1997 chief water Analyst – Orders – Issued. G.O.Ms.No.29 dt:25.1.1984
G.O.Ms.No.640
Health Stores Equipment, Medicines, etc. Puchase - Delegation of powers of Heads of Departments - Orders Issued. Equipment – Cold Chain – servicing and repairs Delegation of powers to DD Of Public Health – Health Regional Assistant Director of PH and PM and 156
36 38
39
39
40
44
46
48 49
50 51
52
53
54
36
37
dt:24.3.1988 G..Lr No...60665/TR.III/ 95-1 dt:2.11.95 P& AR (FRIII)Communicated R.No.175968/E4/95/S1 dt:23.11.95 of DPH
38
R.No.161414-E4/92-S1 dt:24.5.1994
39
R.No.39854/MPI/S1/2002 dt:2/5/2003 O.O.No.5/E4/2005/S4 dt:4.2.2005
DHOs – Orders Issued. TN Leave Rules – EL – counting of EL on Government of India’s pattern Advance crediting of EL twice a year orders issued – Clarification –issued.
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59 Estt- PH Department – Assistant posted as U.G. Superintendent – Posted in the Office of the Deputy Director of Health Services – Certain further instruction issued. Office Assistants 4576 to 4675 and in 561 other O.As filed by the His to give retrospective promotion from 20.1.89/22.3.89 on par with their juniors (citing cholera workers) – instructions-issued – violation – action taken Stores-Transfer from Deputy Director of Health Services Office to PHCs and PHCs to HSCs - Procedure followed – Instruction – Issued.
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Funds received from the Dte.,/Government being kept R.No.045210/APV/2005/S5 unspent by Deputy Director of Health Services and other dt:12.4.2005 unit officers – Instructions for refund either to the Directorate or to Government – Regarding. R.No.17809/APV/S2/2005 Audit-Audit on the accounts of the PPi Scheme dt:21.04.2005 Instruction Issued - Reg. R.No.14646/E4/S2/01 Estt-TN Ministerial Service- duties and Responsibilities dt: 9.12.01 of the Ministerial Staff working in PHCS Orders Issued. Govt.Lr.No.47650/AB/93-2 Job functions and Mode filling up of the post consequent Health dt:2.11.1993 on the upgradation of Ministerial Staff in the Dept of PH & PM G.O.Ms.No.619 H& FW Delegation of powers - Delegation of Financial Powers to Dept., dt: 20.11.98 the officers of the Directorate of PH & PM-Orders Issued Govt.Lr.No.65830/Salaries/9 Amendment to TNFC vol.II - Revised ceiling of free calls 9-15 dt:17.7.01 charges to officers of State Government - Issued. G.O. Ms.No.104 Health Estt-DPH &PM - Avoidance of delay in administration &FW(L2) Dept,dt:21.5.03 Delegatiion of powers to DDHS- Orders Issued. Govt.Lr.No.26821/L2/03 Amendment G.O.Ms.No.104 Health dt:21.5.03. H&FW Dept dt:4.7.03 Govt.Lr.No.59475/Ab-I/95-3 Esblishment -Public Health Ministerial Service dt:28/11/95 Awarding of SG in the post of Asst. on par with their junior clarification.Issued. Govt.Lr.No.59597/Ab-I/96-8 Esblishment -Public Health Ministerial Service dt:09/12/97 Awarding of SG in the post of Asst. on par with their junior clarification.Issued. Govt.Lr.No.24867/A/PC/93 Tamilnadu Revised Scales of Pay Rules 1989 Junior dt: 08.11.1993 getting more pay than senior due to promotion of junior Assistant moving on to the Special Grade in the lower post - Rectifiscation of anomaly clarification issued. 157
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Govt.Lr.No.2299/PC/99-1 Fin /PC/99-1 dt: 11.02.1999
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TN Revised Scales of pay Rules, 1998- 5% personal pay granted to certain categories with effect from 1.9.98 Anomaly of junior getting more pay than senior clarification- Reg. R.No.23138/PHC-4/A2/2005 PH-Stores -Purchase of Articles-Write off dt; 18.2.2005 Condemnation of Articles - Instructions Issued -Reg. Govt.Lr.No.10058/B2/97-2 Tamil Nadu Medical Service- Clarification regarding Health dt:18.03.1997. drawal of Rural Allowance in addition to HRA-Reg. Govt.Lr.No.53963/FR.III/09- Leave - Fundamental Rules and TN leave Rules 9 dt:08.05.2003 Permission to rejoin duty after unauthorised absence / on leave exceeding permissible limit- Instruction Issued. Govt.Lr.No.24867-A/PC/93 Tamil Nadu Revised Scales of Pay Rules 1939 - Junior dt:8.11.93 getting more pay than senior due to promotion of Junior after moving on to the special Grade in the lower post Rectification of anomaly - Clarification – issued
Govt.Order No.900 Fin (Pension) Dept., dt:4.12.95 Govt.Lr.No.53575/PC/2004-1 dt:8.9.04
Audit objections pending against the deceased Government servant -Clarification Issued -Reg. Pay revision arrears Mode of Payment of 60% arrears of pay and allowances w.e.f 1.1.96 in respect of those who retired from 1.1.96 to 31..3.98 Instructions issued.
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Govt.Lr.No.53575/PC/2004-1 dt:8.9.04 Govt.Lr.No.56827/Pension/03-8 dt:24.8.04 Govt.Lr.No.57540/2004-1( Pay Cell) Dept dt:24.9.04.
G.O. Ms.No.126 Health &FW Dept,dt:12.06.2003. G.O. Ms.No108 Health &FW Dept,dt:12.06.2002.
Govt.Lr.No.85023/PC/01-2 dt:10.12.2001
G.O. Ms.No.306 Health &FW Dept,dt:16.09.2003.
Pension and other retirement benefits-Arrears of encashment of leave at the time of retirement Instructions Issued -Reg. Pension -Commutation of Pension Table - Revised Orders Amendment Issued. Pension and other Retirement Benefits - Mode of Payment of 60% arrears of pay and allowances w.e.f 1.1.96 in respect of those who retired from 1.1.96 to 31..3.2004 Instructions issued. PH-PHC-58 PHCs upgraded as 30 bedded PHCs Addl. Staff Sanctioned - Orders Issued. Tamil Nadu Medical Service - Rural Allowance sanctioned to Medical Officers workinng in Primary Health Centres/ Additional Primary Health Centres Change of name as "Primary Health Centre Allowance"-Orders -Issued. TN Revised Scales of pay Rules, 1998- Pay fixation statement in the revised scales of pay in the Government departments and offices in the State Auditing of - Instructions. Public Health - Awarding Selection Grade in the post of Health Inspector Grade-I by counting the period of 158
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service rendered in the post of Selection Grade Basic Health Workers -Orders isued. G.O. Ms.No.562 FinancePC One Man Commission - Recommendations of the One Dept,dt:28.09.1998 man Commission - Grant of one Bonus increment to employees stagnating in a post beyond 30 years-Orders - Issued. G.O.Ms.No.210/P&AR(Per.S) Public Services - Advancement to Selection Grade Dept dt:11.03.1987 /Special Grade in various services - Recommendation of the One Man Committee Accepted - Orders - Issued.
IM&H Establishment - Public Health - Re-organisation of Public Health Department at District Level - Financial powers to the Deputy Directors of Public Health and Preventive Medicine (Health Services) Orders Issued. Govt.Lr.No.24270-Salaries Amendment No.22/83 to TNFC Vol.II-Rule 7 (a) of 11/82-13 dt:20.8.83 Fin.Dept., Appendix 8 R.No.10709/PHC.IV/A1/91 of Financial Powers delegated by the Government to the DM & RHS Medical officers (Rural Health Care) Deputy Director of Health Services and Joint Director of Health Services in Various ..
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G.O.Ms.No.19 Health &FW dt:25.04.1991
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G.O.Ms.No.(2D) No.51 Health dt:12.07.1999 G.O.Ms.No.477 Finance(Salaries)Department
Drugs and Medicines - Purchase of preference for the products of Public Sector Undertakings - Orders Issued Stationery- Local Purchase of stationery articles Heads of departments enhancement of monetary limitOrders Issued. G.O.Ms.No.504 Finance Tamil Nadu Government Employees'Special Provident (Pension) Dept., dt:02.11.2000 Fund - cum - Gratuity Scheme, 2000 -Introduction of new Retirement Benefit Scheme - Orders Issued. Govt.Lr.No.75910/Pension/00-2 dt:2.11.2000
G.O.Ms.No.430 Finance(Pension)dt:6/8/04 Permanent Advance Register
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122 TN Govt.Employees Spl.Provident Fund cumGratuity Scheme 2000-Introduction of new Retirement Benefit Scheme -Orders issued -Payment of amount at the time of superannuation -Table of Repayment communicated and time for exercising option-granted 128 Pension-Contributory Pension Scheme-Introduced w.e.f 1.4.03 Further Orders -issued. 131 159
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Economy in Expenditure Undisbursed pay Register Cash Book Subsidiary Cash Book Audit Objections Un Reconciled Expenditure Statement Reconciled Expenditure Statement Reconciliation of Revenue Receipts Silent Features of Budget Number Statement Revenue Budget Capital Budget Estimates of Budget Revised Estimate Budget Estimate Revenue Receipts
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Main Division of Consolidated Fund Appropriation of Accounts Reconciliation of Accounts Control of Expenditure through Reconciliation with Treasury Figures
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Revision of Norms for Infrastructure Maintenance of National Family Welfare Programme. 153
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