PgMP itto skills

July 10, 2017 | Author: Sathya Sivagurunathan | Category: Project Management, Governance, Risk Management, Evaluation, Accountability
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Short Description

PgMP ITTO and skills...




Sub Domain


Task description




Task 1

Perform an intial Program Assessment

By defining program Objective Requirement and risk

to ensure program alighnment with organizational's strategic plan,objectives,priorities,vision and mission statement


Task 2

Establish highlevel road map with milestone and preliminary estimates

to obtain initial validation and approval from executive sponsor


Task 3

Define highlevel roadmap/framework

to set baseline for program definition,planning,and execution


Task 4

Define program mission statement

to to establish program direction

to develop,validate and assess the program by consulting with organizational leaders objectives,priority,feasibility,readiness,an d alignment to organizational's strategic plan

Task 5

Evaluate organization's capability

Task 6

identify the organizational benefits for the potential program


Task 7

Estimate high level financial and non financial benefits of the program


Task 8

evaluate program objective

relative to regulatory and legal constrains,social impacts,sustainability cultural considerations,political climate and ethical concerns

to ensure stakeholder alignmnt and program deliverability


Task 9

Obtain organizational leadership approval for the program

by presenting the progra charter with its hihg lvel costs,milestone schedule and benefits

to receive authorization to initiate the program


Task 10

identify and evaluate integration opportunities and needs(for example, human capital and human resource requirements and skill sets,facilities,assets,processes and systems) with program objectives and operationsl activities

to align and integrate benefits within or across the organization


Task 11

Exploit strategic opportunities for change

to maximize the realization of benefits for the organization



Strategic Program Management


by evaluation the stakeholders concerns and expectation

using market analysis and high level cost benefit analysis

to develop preliminary scope and define benefits realization plan

to obtain/maintain funding authorization and drive prioritization of projects with in program


Task 1

Develop program charter

Using inputs from all stakeholder,including sponsors

to initiate and design program and benefits


Task 2

translate strategic objectives into highlevel program scope statement

by negotiating with stakeholders,including sponsors

to create a program scope description

Task 3

Develop high level milestone plan

using the goals and objectives of the program,applicable historical information and other available resources(fro ex,WBS,scope statement,benefits realization plan)

to align the program with the expectations of stakeholders,including sponsors


Task 4

Develop accountability matrix

by idendifying and assigning program roles and responsibilities

to build the core team and to differentiate between program and project resources


Task 5

Define standard measurement criteria for success for all constituent projects

by analyzing stakeholders expectations and requirements cross constituent projects

to monitor and control the program


task 6

Conduct program kick-off with key stakeholders

by holding meeting

to familiarize the organization with program and obtain stakeholder buy-in


Task 7

develop a detailed program scope statement

By incorporating program vision and all internal and external objectives,goals,influences and variables

to facilitate overall planning


Task 8

Develop program WBS


Task 9

Establish the program management plan and schedule


Task 10

Optimize program management plan

Task 11

Define Project management information system

by selecting tools and processes to share knowledge,intellectual property, and documentation across constituent projects

to maximize synergies and savings in accordance with governance model

Task 12

Identify and manage unresolved project level issues

by establishing a monitoring and esclation mechanism and selecting a course of action consistent with program cnstrain and objectives

to achieve program benefits






to determine,plan, and assign the program task and deliverables

by integrating plans for constituent projects and creating plans for supporting program functions(for ex, quality,risk,communication,resources)

to effectively forecast,monitor and identify variances during program execution

by identifying,reviewing, and leveling to gain efficiencies and maximize resource requirements(for ex,human productivity/synergies among constituent resource,material,equipments,facilities,fin projects ance)

Task 13

Develop transistion/integration/closure plan

by defining exit criteria

to ensure all administrative.commericial,and contract obligation are met upon program completion


Task 14

Develop key performance indicator

by using decomposition/mapping/balanced score card(BSC)

to implement scope and quality management system within program


Task 15

Monitor Key human resource for program and project roles,including subcontractors, and identify opportunities


Task 16

Charter and initiate constituent projects

by assigning project manager and allocating appropriate resources

to achieve program objectives


Task 17

Establish consistency

by deploying uniform standards,resources,infrastructure, tools, and processes

to enable informed program decision making

Task 18

Establish communication feedback process

Task 19

Lead human resource functions

Task 20

Review project manager's performance in executing the project in accordance with project plan


Task 21

Execute the appropriate program management plans(for ex,quality,risk,communication,resourceing)

using tools identified in the planning phase and by auditing the results

to ensure the program outcomes meet stakeho;lder expectations and standards


Task 22

Consolidate project and program data

using predefined program plan reporting tools and method

to monitor and control the program performance and communicate to stakeholders


Task 23

Evaluate the program's status

to monitor and control the program while maintaining current program information


Task 24

Approve closure of constituent projects upon completion of defined deliverables

to ensure scope is compliant with functional overview


Program life cycle





to improve team motivation(for ex,develop compensation,incentive and career alignment plans) and negotiate contracts, inorder to meet and/or exceed benefits realization objectives

to capture lessons learned and team's experience throughout the program

by training,coaching,mentoring and recognising the team

to improve team engagement and achieve commitment to the program goals

to maximize their contribution to achieveing program goals

Task 25

Analys variance and trends in costs, schedule, quality, and risk

by comparing actual and forecast to planned values

to identify corrective actions or opportunities


Task 26

Update program plan

by incorporating corrective actions to ensure program resource are employed effectively

to meet program objectives


Task 27

Manage program level issues(for ex,human resource management,financial,technology,scheduling)

by identifying and selecting course of action consitent with program scope,constrains,and objectives

to achieve program benefits


task 28

manage changes in accordance with the change management plan

to control scope.quality,schedule,cost,contracts,risk and rewards


Task 29

conduct impact assessment for program changes and recommend decisions

to obtain approval in accordance with the givernance model


task 30

manage risk in accordance with the risk management plan

to ensure benefits realization


Task 31

complete program performance analysis report


Task 32 Obtain stakeholder approval for program closure


Task 33

Execute the transition and/or close-out of all program and constituent project plans(for ex,perform administrative and PMIS program closure,archive program documents and lessons learned, and transfer ongoing activities to functional organization)


Task 34

Conduct the post-review meeting


Task 35

Report lessons learned and best practices observed and archive to the knowledge repository

to support future program and organizational improvement

Task 1

Develop the benefits realization plan and its measurement criteria

to set the baseline for the program and communicate to stakeholders,including sponsors




by comparing final values to planned values for scpe,quality,cost,schedule and resource data

to determine program performance

to initiate close-out activities

to meet program objectives and/or going operational sustainability

by presenting the program performance report

to obtain feedback and capture lessons learned



Task 2

Identify and capture synergies and efficiencies identified throughout the program life cycle

to update and communicate the benefits realization plan to stakeholders,including sponsors


Task 3

Develop sustainment plan that identifies the processes, measures,metrics,and tools necessary for management of benefits beyond the completion of program

to ensure continued realization of intented benefits


Task 4

Monitor the metrics


Task 5

Verify that the close,transition, and integration of constituent projects and program meet or exceed the benefit realization criteria

to achieve program's strategic objectives


task 6

maintain a benefit register and record program progress

to report the benefit to stakeholders via the communication plan


Task 7

Analyse and update the benefit realization plan and sustainment plan for uncertainity,risk identification,risk mitigation and risk opportunity

to determine if corrective actions are necessary and communicate to stakeholders


Task 8

Develop a transition plan to operations

to guarantee sustainment of products and benefits delivered by the program

Task 1

Identify stakeholders,including sponsors, and create the stakeholder matrix

to document their position relative to the program


Task 2

perform stakeholder analysis through historical analysis, persona; experience,interviews,knowledge base, review of formal agreements(for ex, RFP,RFI,contracts) and input from other sources

to create stakeholder management plan


Task 3

negotiate the support of stakeholders,including sponsors for the program while setting clear expectation and acceptance criteria(for ex, KPI), for program benefits

to achieve and maintain their alignment to program objectives

Task 4

Generate and maintain visitbility for the program and confirm stakeholder support

to achieve the program's strategic objectives

Task 5

Define and communications adapted to different stakeholders,including sponsors

to endure their support for the program

Benefits management


by forecasting,analysing variances,developing what-if scenarios and simulations and utilizing causal analysis)

to take corrective action in the program and maintain and/or potentially improve benefits realization




Stakeholder management



task 6

Evaluate risks identified by stakeholders,including sponsors and incorporate them in the program risk management plan, as necessary


Task 7

Develop and foster relationships with stakeholders,including sponsors,


Task 1

Develop program and project management standards and structure(governance,tools,finance, and reporting)


Task 2

Select governance model structure including policies,procdures,and standards that confirms program practices with organizations governance structure


Task 3

Obtain authorizations and approvals through the stage gate reviews


Task 4

Evaluate key performance indicators(for ex,risks,financials,compliance,qualtiy,safety,stake holder satisfaction)

to monitor benefits thoruoghout the program life cycle


Task 5

Develop and/or utilize Program management information system,and integrate different processes as need

to manage program information and communicate status to stakeholders

task 6

Regularly evaluate new and existing risk that impact strategic objectives

to present the updated risk management plan to governance board for approval


Task 7

Establish esclation policies and procedures

to ensure risks are handled at the appropriate level


Task 8

Develop and/or contribute to an information repository containing program-related lessons learned,processes and documentation contributions

to support organizational best practices


Task 9

identify and apply lessons learned

to support and influence existing and future program or organizational improvement


Task 10

Monitor the business environment, program funtionality requirements, and benefits realization

ensure the program remains aligned with strategic objectives

to improve communication and enhance their support for the program




using industry best practices and organizational standards

to drive efficiency and consistency among projects and deliver program objectives

to deliver objectives consistent with organizational governance requirements

by presenting the program status to governance authorities

to proceed to the next phase of the program


Task 11

Develop and support the program integration management plan

to ensure operational alignment with program strategic objectivess

Knowledge Specific to Domain

Business strategy, Business/ organizational objectives, Economic forecasting, Feasibility analysis, Financial measurment and management techniques, Funding models, Funding processes, Intellectual property laws and guidelines, Legal and regulatory requirements, Marketing, Portfolio management, Program and consituent project charter development, Program missiona d vision, Public relation, Requirement analysis techniques, Scenario analysis, Strategic planning and analysis, System implementation models and methodologies, Trend analysis,

Bench marking, close out plans,procedure,technique and policies, Decomposition technique(ex, WBS), Financial closure processes, Logistic management, performance and quality metrics, phase gate reviews, procurement management, prodcut/service development phases, program and constituent proect charter development, program and project change requests, program initiation plan, program management plan, quality control and management tools and techniques, resource estimation(human and material), resource leveling techniques, root cause analysis, schedule management, techniques and tools, scope management, service level agreements, statistical analysis, strategic planning and analysis, SWOT analysis, Talent evaluation, Team competency assessment techniques, training methodologies,

Benefit optimization, Business value measurement, Decision tree analysis, maintenance and susitainment of program benefits post deliveryperformance and qualtiy metrics, Program transistion strategy

customer relationship management, customer satisfation measurement, Expectation management, Public relations,

Archiving tools and techniques, Business/organization objectives, Close-out plan,procedures,techniques and policies, Composition and responsibility of the program management office, Financial closure procedure, governance processes and procedures, Metric definition and measurement techniques, Performance analysis and reporting techniques(EVA-Earned value analysis), Phase gate reviews, Program and project change requests, statistical analysis,

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