PAYROLL

PAYROLL SYSTEM

Reg.No:30306104081

PAYROLL SYSTEM AIM: To develop software for PAYROLL SYSTEM with various functional and nonfunctional part of design namely, •

Problem analysis and requirement analysis

•

Use case documentation

•

UML diagram

•

Test plan

PROBLEM DEFINITION: The Pay Roll System is an automatic system using which the employee can login, in the mean time the Employee details and the working hours of the Employee are stored in the database by the ProjectDB. The Pay Roll System is a new system that replaces the current manual process of calculating the salary. The Employee salary is calculated based on the type payment selected by the Employee and the number of hours worked by the Employee.

OBJECTIVE OF THE APPLICATION: The ultimate goal of this project is to develop database software that enables employee to login, to enter his/her details and the accountant calculates salary and updates the database.

PAYROLL SYSTEM

Reg.No:30306104081

SIGNIFICANCE OF THE APPLICATION: The significance of the project includes the following key features •

The employee can login and to edit/view his profile.

•

The System Calendar maintains employee details in the Database.

•

The System Calendar calculates the employee salary based on his/her attendance and the payment type selected by the Employee.

•

The System Calendar creates the admin report.

•

Edit/View Employee details.

Access to database can be setup on username / password basis with multiple users and privileges

FUNCTIONAL REQUIREMENTS:

Login

Payment Type Time Card Salary Calculation

Report Generation

The Employee login by entering valid username and password, to view his/her profile. The Employee has to select the type of payment in which type the salary has to be calculated. The working hours of the Employee is calculated and it stored in the database by the Project DB. The Salary of the Employee is calculated by the System Calendar based on the number of hours worked and the payment type selected by the Employee. The report for the calculated salary is generated and it is stored.

PAYROLL SYSTEM

Reg.No:30306104081

USE CASE TEMPLATE: Use Case ID:

1

Use Case Name:

Employee Login

Created By:

Sajeetharan S

Last Updated By:

Date Created:

September 30

Date Last Updated:

Actors:

Employee

Description:

The Employee can log into their account by giving the username and password.

Trigger

Employee wants to login.

Preconditions:

In this case there is no precondition.

Post conditions:

• •

If valid user, he/she can view/edit their profile. If invalid user, alert message is displayed. .

Normal Flow

• • • •

Username and Password is requested from the Employee. Both are checked in the database. If matches, valid user. Allowed to access his/her profile. Else invalid user, Alert message is displayed.

Alternative Flows:

If the Employee is not logged in , the system should exit.

Exceptions:

1.0 Invalid Password. If the password is invalid, display Alert message.

Includes:

None

Priority:

High

Frequency of Use:

Depends on the number of Employee in the organisation.

Business Rules:

If anyone wants to use the system, definitely they should login.

Special Requirements:

Employee can view their profile.

Assumptions:

Employee enters the valid id and password.

PAYROLL SYSTEM

Reg.No:30306104081

Use Case ID:

2

Use Case Name:

Maintain Time Card

Created By:

Sajeetharan S

Last By:

Date Created:

September 30

Date Last Updated:

Actors:

Employee

Description:

The working hours of the Employee are stored in the Database by the ProjectDB so that it can be used during salary calculation.

Trigger Preconditions:

Updated

To update the database. Check whether the Employee/Administrator is valid person or not.

Post conditions:

•

The number of hours worked by the Employee is calculated and it is stored in database.

Normal Flow

•

The time elapsed since the Employee enters the organisation till he/she leaves it is calculated. The calculated time is stored in the database by the ProjectDB.

• Alternative Flows:

None

Exceptions:

If the Employee is working for punishment, that working time should not be calculated.

Includes:

None

Priority:

High

Frequency of Use:

Depends on the number of Employees enters the organisation.

Business Rules:

None

Special Requirements:

Some special methods have to be used to maintain time card, if Employee works extra time.

Assumptions:

None

PAYROLL SYSTEM

UseU Use Case ID:

Reg.No:30306104081

3

Use Case Name:

Payment Selection

Created By:

Sajeetharan S

Last Updated By:

Date reated:

September 30,2009

Date Last Updated:

Actors:

Employee, Bank System

Description:

The Employee can select the type of payment of their wish based on which the salary is calculated.

Trigger

To update the Bank System database by the type of Payment System selected by the Employee.

Preconditions: Post conditions:

Normal Flow

Check whether the Employee is valid or not.

•

The Employee payment type is updated in database if he/she enters valid type.

•

Else, not updated.

•

The Employee selects the type of payment of their wish. The Database Admin checks whether it is valid payment type or not. If valid, then the type is reported to the bank System. Then the Database Administrator updates the database.

•

• •

Else, the Alert Message is displayed to the Employee to enter valid type.

Alternative Flows:

If the Employee selects the type of payment, the type should not be changed.

Exceptions:

3.0 Invalid Payment type If the Employee enters invalid type, system displays error message.

Includes:

None

Priority:

High

Frequency of Use:

Depends on the number of Employees in the organisation.

Business Rules:

The salary should be calculated based on the type of salary selected by Employee.

Special Requirements:

None

Assumptions:

None

PAYROLL SYSTEM

Reg.No:30306104081

Use Case ID:

4

Use Case Name:

Salary Calculation

Created By:

Sajeetharan S

Last Updated By:

Date Created:

September 30, 2009

Date Last Updated:

Actors:

Employee, System Calendar, Bank System, ProjectDB

Description:

The salary of the Employee is calculated and stored.

Trigger

To run the Pay Roll system during the last day of the month.

Preconditions:

It should run during the last day of the month.

Post conditions:

• •

The salary is to be displayed to the Employee. The salary is to be stored in the Database.

Normal Flow

•

The working hour of the Employee is retrieved from database which is stored using Time Card. The payment type of the Employee is retrieved from Bank System. The salary of the Employee is calculated using the number of hours worked and the payment type. The salary is displayed to the Employee and is stored in the database of the Bank System.

• •

• Alternative Flows:

None

Exceptions:

If the Employee leaves the company during middle of the month, the system should calculate salary at that time.

Includes:

None

Priority:

High

Frequency of Use:

Used frequently once in a month.

Business Rules:

None

Special Requirements:

Check whether the Employee is currently working or not.

Assumptions:

None

PAYROLL SYSTEM

Reg.No:30306104081

Use Case ID:

5

Use Case Name:

Report Generation

Created By:

Sajeetharan S

Date Created:

September 30, 2009

Actors:

Employee, System Calendar

Description:

The System Calendar generates the Report.

Trigger

To generate the report and to display it to the Employee and store it in the database.

Preconditions:

No preconditions are required.

Last Updated By: Date Last Updated:

Post conditions:

• •

The Report is to be displayed to the Employee. The Report is to be stored in the Database.

Normal Flow

•

The Employee details and the salary calculated for the Employee is taken from the database through ProjectDB. With this, the report is generated for the Employee. The report is displayed to the Employee. The same is stored in database by the ProjectDB.

• • • Alternative Flows:

None

Exceptions:

If Employee details is not available during report generation, the DBA should refer any other records and generate the record.

Includes:

None

Priority:

High

Frequency of Use:

Used frequently once in a month.

Business Rules:

None

Special Requirements:

None

Assumptions:

All the Employee details are available in the database.

USECASE DIAGRAM:

PAYROLL SYSTEM

Reg.No:30306104081 < < e xte n d > >

S e le c t P a ym e n t

E m p l o ye e

B a n k S ys te m

T im e c a rd < < in c lu d e > >

< < in c lu d e > > C o m m is s io n e d E m p l o ye e

P u rc h a s e O r d e r

P ro je c t D B

L o g in

T h ir d P a rty

M a in ta in e m p l o ye e i n fo < < e xte n d > >

C r e a te a d m i n re p o r t

< < in c lu d e > > S ys te m C a le n d a r

SEQUENCE DIAGRAM:

R u n p a yro ll

PAYROLL SYSTEM

Reg.No:30306104081

LOGIN :Employee

:Project Admin

: Project DB

1: Login

2: Employee Info

3:Maintain Time card 4: Create admin report

5:Salary Calculated Successfully

INCREASE SALARY

PAYROLL SYSTEM

:Commissioned Employee

Reg.No:30306104081

: Third Party

1: Maintain Purchase order

2: Salary increased successfully

SALARY CALCULATION

PAYROLL SYSTEM

:Employee

Reg.No:30306104081

: System calendar

: Bank system

1: Select payment

2:Run Payroll

3: Salary obtained successfully

COLLABORATION DIAGRAM:

PAYROLL SYSTEM

Reg.No:30306104081

LOGIN

:Employ ee : System calendar 1: 1: Select payment

2: 2:Run Payroll

3: 3: Salary obtained successfully

: Bank system

PAYROLL SYSTEM

Reg.No:30306104081

INCREASE SALARY

1: 1: Maintain Purchas e order

:Commissioned Employee

: Third Party

2: 2: Salary increas ed s ucces s fully

SALARY CALCULATION 2:

:Employ ee

:Project Admin

4: 3:Maintain Time card

3: 2: Employee Info

5: 4: Create admin report 6: 5:Salary Calculated Successfully

: Project DB

PAYROLL SYSTEM

Reg.No:30306104081

ACTIVITY DIAGRAM: LOGIN

Begin

Login

Enter username and password

No

Valid Login Yes

login details displayed

End

Invalid Login

PAYROLL SYSTEM

Reg.No:30306104081

CALCULATE SALARY

Start

Maintain Timecard

No

Hours W orked

Salary not calculated

Yes

Salary Calculated

Salary Details displayed

End

PAYROLL SYSTEM

Reg.No:30306104081

EMPLOYEE DETAILS

B e g in

M a in ta in e m p lo y e e in fo

Y es

C re a t e a d m in re p o rt

N o re p o rt c re a t e d

No

R e p o rt c re at e d

R e p o rt D e t a ils D is p la y e d

E nd

PAYROLL SYSTEM

Reg.No:30306104081

PAYMENT SELECTION

B e g in

S elec tion o f p a y m e nt

P a y m ent s e le c ted

No Y es

P a y m e n t S E lec tio n d etails is d is play e d E nd

P a y m e nt no t s e le c ted

PAYROLL SYSTEM

Reg.No:30306104081

RUN PAYROLL

Begin

Las t W ork ing Day of m onth

Run P ay roll

Y es

P ay roll runned s uc c es s fully

No

Not runned

Pay roll run details dis play ed

E nd

PAYROLL SYSTEM

Reg.No:30306104081

STATE CHART DIAGRAM:

B e g in

N o .o f h o u rs w o rk e d E n t e r t h e d e ta ils A d m in T im e c a rd R e p o rt

V ie w th e d e a ils

L o g in

P a y ro ll A d m in

S e le c t th e p a ym e n t typ e A n o th e r typ e o f e m p lo ye e

C o m m is s io ned E m p

S y s te m C a le n d a r

B ank sy s R u n P a y ro ll

S e le c t P aym ent

C h o ic e o f p a ym e n t

N u m b e r p u rc h a s e d S to r e th e d e ta ils in d b

P u rc h a s e o rd e r

T h ird P a rty

M a in t a in o rd e r

P ro je c t D B

C o m p l e te

C o m p l e te th e p ro c e s s

PAYROLL SYSTEM

Reg.No:30306104081

CLASS DIAGRAM:

+*

+1 +1 Ban k

R un Pa yroll

Acct.n o:ch a r Am o u n t:int

D ay : D ate La s t_w o rk _ da y()

Pa ym en t()

+*

+* Em p lo yee

C alen dar d is play

N am e :s trin g Id:s trin g Ad d res s :s tring

+1

D ate:d ate Mon th :s trin g Ye ar:in t D is pla y_d ate()

Adm in

H o urs _ w orked () Paym e n t_ s e le ction()

Em p lo ye e_ in fo () C alculate _s ala ry() R e p o rt()

Report

Details

Em p_ n am e :s trin g Id :s tring Sa la ry:int

Em p_ na m e :s tring Salary:in t Vie w _ de ta ils ()

Em p_ n am e () Id () R ep o rt_ cre ation()

PAYROLL SYSTEM

Reg.No:30306104081

COMPONENT DIAGRAM:

h o u r s w o r k e d .h h o u rs w o r k e d .ja v a p a ym e n t s e l e c tio np a.hym e n t s e l e c tio n .d l l

a d m i n s e r ve r.h

a d m i n s e r ve r.d l l

a d m in s e rve r. e x e

r e p o r t c r e a ti o n .hr e p o r t c r e a tio n .j a va

c a le n d a r d i s p l a y.h c a l e n d a r d i s p la y.ja va

PAYROLL SYSTEM

Reg.No:30306104081

DEPLOYMENT DIAGRAM:

Payroll admin

Bank admin

System Calender Client 1 (Employee)

Client2 (Comm-Emp)

PAYROLL SYSTEM

Reg.No:30306104081

APPENDIX: Details.h #ifndef Details_h #define Details_h 1 #include "Admin.h" class Details : public Admin //## Inherits: %4AC315C103A9 { public: Details(); Details(const Details &right); ~Details(); Details & operator=(const Details &right); int operator==(const Details &right) const; int operator!=(const Details &right) const; protected: const void get_Emp_nameXstring () const; void set_Emp_nameXstring (void value); const void get_SalaryXint () const; void set_SalaryXint (void value); private: void View_details (); private: void Emp_nameXstring; void SalaryXint; }; inline const void Details::get_Emp_nameXstring () const { return Emp_nameXstring; } inline void Details::set_Emp_nameXstring (void value) { Emp_nameXstring = value; } inline const void Details::get_SalaryXint () const { return SalaryXint; } inline void Details::set_SalaryXint (void value) { SalaryXint = value; } #endif

PAYROLL SYSTEM

Employee.h #ifndef Bank_h #define Bank_h 1 #include "Employee.h" class Bank { public: Bank(); Bank(const Bank &right); ~Bank(); Bank & operator=(const Bank &right); int operator==(const Bank &right) const; int operator!=(const Bank &right) const; const Employee * get_the_Employee () const; void set_the_Employee (Employee * value); protected: const void get_AcctXnoXchar () const; void set_AcctXnoXchar (void value); const void get_AmountXint () const; void set_AmountXint (void value); private: void Payment (); private: void AcctXnoXchar; void AmountXint; Employee *the_Employee; }; inline const void Bank::get_AcctXnoXchar () const { return AcctXnoXchar; } inline void Bank::set_AcctXnoXchar (void value) { AcctXnoXchar = value; } inline const void Bank::get_AmountXint () const { return AmountXint; } inline void Bank::set_AmountXint (void value) { AmountXint = value; } inline const Employee * Bank::get_the_Employee () const {

Reg.No:30306104081

PAYROLL SYSTEM

Reg.No:30306104081

return the_Employee; } inline void Employee::set_the_Employee (Employee * value) { the_Employee = value; } #endif

Admin.h #ifndef Admin_h #define Admin_h 1 #include "Calendar display.h" #include "Employee.h" class Admin : public Employee //## Inherits: %4AC3163100DA { public: Admin(); Admin(const Admin &right); ~Admin(); Admin & operator=(const Admin &right); int operator==(const Admin &right) const; int operator!=(const Admin &right) const; const Calendar_display * get_X () const; void set_X (Calendar_display * value); protected: void Employee_info (); void Calculate_salary (); private: private: void Report (); Calendar_display *X; }; inline const Calendar_display * Admin::get_X () const { return X; } inline void Admin::set_X (Calendar_display * value) { X = value; } #endif

PAYROLL SYSTEM

Bank.h #ifndef Bank_h #define Bank_h 1 #include "Employee.h" class Bank { public: Bank(); Bank(const Bank &right); ~Bank(); Bank & operator=(const Bank &right); int operator==(const Bank &right) const; int operator!=(const Bank &right) const; const Employee * get_the_Employee () const; void set_the_Employee (Employee * value); protected: const void get_AcctXnoXchar () const; void set_AcctXnoXchar (void value); const void get_AmountXint () const; void set_AmountXint (void value); private: void Payment (); private: void AcctXnoXchar; void AmountXint; Employee *the_Employee; }; inline const void Bank::get_AcctXnoXchar () const { return AcctXnoXchar; } inline void Bank::set_AcctXnoXchar (void value) { AcctXnoXchar = value; } inline const void Bank::get_AmountXint () const { return AmountXint; } inline void Bank::set_AmountXint (void value) { AmountXint = value; } inline const Employee * Bank::get_the_Employee () const

Reg.No:30306104081

PAYROLL SYSTEM

{ return the_Employee } inline void Bank::set_the_Employee (Employee * value) { the_Employee = value; } #endif

Runpayroll.h #ifndef Run_Payroll_h #define Run_Payroll_h 1 #include "Bank.h" #include "Calendar display.h" class Run_Payroll : public Bank { public: Run_Payroll(); Run_Payroll(const Run_Payroll &right); ~Run_Payroll(); Run_Payroll & operator=(const Run_Payroll &right); int operator==(const Run_Payroll &right) const; int operator!=(const Run_Payroll &right) const; const Bank * get_N1 () const; void set_N1 (Bank * value); protected: private: private: void Last_work__day () const Date get_Day () const; void set_Day (Date value); Date Day; Bank *N1; }; inline const Date Run_Payroll::get_Day () const { return Day; } inline void Run_Payroll::set_Day (Date value) { Day = value; }

Reg.No:30306104081

PAYROLL SYSTEM

inline const Bank * Run_Payroll::get_N1 () const { return N1; } inline void Run_Payroll::set_N1 (Bank * value) { N1 = value; } #endif

Calendar.h #ifndef Calendar_display_h #define Calendar_display_h 1 #include "Admin.h" #include "Bank.h" class Calendar_display : public Bank { public: Calendar_display(); Calendar_display(const Calendar_display &right); ~Calendar_display(); Calendar_display & operator=(const Calendar_display &right); int operator==(const Calendar_display &right) const; int operator!=(const Calendar_display &right) const; const Admin * get_the_Admin () const; void set_the_Admin (Admin * value); protected: private: private: void Display_date (); const void get_DateXdate () const; void set_DateXdate (void value); const void get_MonthXstring () const; void set_MonthXstring (void value); const void get_YearXint () const; void set_YearXint (void value); void DateXdate; void MonthXstring; void YearXint; Admin *the_Admin; }; inline const void Calendar_display::get_DateXdate () const { return DateXdate;

Reg.No:30306104081

PAYROLL SYSTEM

Reg.No:30306104081

} inline void Calendar_display::set_DateXdate (void value) { DateXdate = value; } inline const void Calendar_display::get_MonthXstring () const { return MonthXstring; } inline void Calendar_display::set_MonthXstring (void value) { MonthXstring = value; } inline const void Calendar_display::get_YearXint () const { return YearXint; } inline void Calendar_display::set_YearXint (void value) { YearXint = value; } inline const Admin * Calendar_display::get_the_Admin () const { return the_Admin; } inline void Calendar_display::set_the_Admin (Admin * value) { the_Admin = value; } #endif

Report.h #ifndef Report_h #define Report_h 1 #include "Admin.h" class Report : public Admin //## Inherits: %4AC31933007D { public: Report(); Report(const Report &right); ~Report(); Report & operator=(const Report &right); int operator==(const Report &right) const; int operator!=(const Report &right) const;

PAYROLL SYSTEM

protected: const void get_Emp_nameXstring () const; void set_Emp_nameXstring (void value); const void get_IdXstring () const; void set_IdXstring (void value); const void get_SalaryXint () const; void set_SalaryXint (void value); private: void Emp_name (); void Id (); private: void Report_creation (); void Emp_nameXstring; void IdXstring; void SalaryXint; }; inline const void Report::get_Emp_nameXstring () const { return Emp_nameXstring; } inline void Report::set_Emp_nameXstring (void value) { Emp_nameXstring = value; } inline const void Report::get_IdXstring () const { return IdXstring; } inline void Report::set_IdXstring (void value) { IdXstring = value; } inline const void Report::get_SalaryXint () const { return SalaryXint; } inline void Report::set_SalaryXint (void value) { SalaryXint = value; } #endif

Reg.No:30306104081

PAYROLL SYSTEM

Reg.No:30306104081

TEST PLAN:

Overview Test plan objectives

To ensure that the Pay Roll system will: - Function consistently and reliably in accordance with current business operations. - Meet or exceed user requirements and technical specifications. - Not adversely impact other systems or the existing technology environment. Testing Assumptions - Pay Roll system which is used to calculate the salary are already implemented and tested and there is no direct interaction between calculation of salary using Pay Roll System and manual calculation process. - Since all the operations are done automatically by the Pay Roll System itself, there is no chance of salary calculation error as in manual calculation. - The Pay Roll system can be used for any level of Employee in an organisation for calculating salary. Risks & Contingencies

The following risks apply to the testing process and may impact either the proposed date of readiness for the deployment of online reservation system, or the comprehensive level of testing that can be performed in each of the Functional Units: - The salary actually calculated by this system will be wrong, if the Employee/Accountant enter wrong details in the database. - The system will become quickly outdated if the organisation policy changes. - The system will not be used to calculate salary during middle of the month.

PAYROLL SYSTEM

Reg.No:30306104081

RESULT: Thus the Problem Analysis ,Requirement Analysis and various Use Case scenarios ,UML diagrams, Test plans of Payroll System has been studied successfully.