PAPER 3 - Certificate of Completion & Compliance

BEM Roadshow 2014

CCC (Certificate of Completion and Compliance)

CCC FRAMEWORK • CFO by local authorities replaced by CCC to be issued by the Principal Submitting Person (PSP) on 12 April 2007 • Aim of CCC to cut short the delays caused by Local Authorities and towards self regulations by the professionals • CCC can only be issued by PSP after:– All certifications by the respective parties (professionals, contractors, licensed tradesmen) based on prescribed forms (Form Gs) under the Matrix of Responsibility and Accountability are secured.

2

Master Flowchart Submission to Technical depts R&D Street Lighting

Planning Approved Pre-Comp Plan Approved

Earthworks

Submission by AR/IR on Bldg Plan

Ext Main Drains

Planning Dept

Passive Fire

Structural Plan

Int Water

Sub-struct/Foundation

Active Fire

Int Sanitary

Lift Etc

Landscape

Submission by IR for Infra Works

Ext Water Ret Sewerage Ret Ext Electrical Infra Telecommunication

Completion of construction – certification by contractor/tradesmen, PE, PA Liaise with Authorities to take over

Issue CCC

Liaise with Authorities to take over

Who can be the Principal Submitting Person? Either a Prof. Architect (Ar.) or a Prof. Civil Engineer (Ir.) depending on the type of projects agreed between Board of Architects and Board of Engineers. Refer to the Joint Memorandum by BAM and BEM as per BEM Circular No. 01 Appendix A – Only Ar can be PSP Appendix B – Only Ir. can be PSP Appendix C – Either Ar. or Ir. can be PSP

Duties of PSP • To prepare and present planning and building plans to PBT for approval. • Inform PBT of the commencement of construction works on site. • Supervise construction works at site and ensure that laws and technical conditions of the PBT are followed. • Report building breaches, explain reasons of breach and ensure breach is rectified during construction.

Duties of PSP • Present work resumption notice to the PBT. • Ensure Form Gs are duly certified by bona fide Professionals practising through ACPs/ECPs registered with BAM/BEM, at various stages of the works and when all the essential services have been provided. • Issue CCC upon satisfactory completion of the works and after all conditions have been complied with, confirming the building is safe and fit for occupation. • Deposit a copy of the CCC to the PBT and BAM/BEM within 14 days of issue.

Penalties on PSP in Section 70(27) of Street, Drainage and Building Act Not a PSP but issues a CCC Issues a CCC without all the relevant forms Issues CCC in contravention of a direction by PBT Make any false or fraudulent declarations Uses any forged, altered or counterfeit declaration, certificate and application • Occupies or permits to be occupied any building without a CCC • Fine not exceeding RM 250K or to imprisonment not exceeding 10 years or to both. • • • • •

“UNIFORM BUILDING BY-LAWS 1984 FORM F CERTIFICATE OF COMPLETION AND COMPLIANCE [By -Law 25] Date:…………………….. To: *…………………………………. I hereby issue the Certificate of Completion and Compliance for the building/s on Lot/s………........ Section......……… Jalan................................................... upon being satisfied that it has been completed in accordance with approved plan No. ................. dated ....................... I have supervised the erection and completion of the building/s and it is to the best of my knowledge and belief that such work/s is/are in accordance with the Act, Uniform Building By-laws 1984 and approved plans. I hereby certify that the building/s is/are safe and fit for occupation.

…………………………………… (Principal submitting person)

1. Particulars of the principal submitting person Name : …………………………….………………………………………….... Address: ....……………………..………………………………………………...... **BAM/BEM Registration No.: ………………………………………………

2. Copy to: (a) Local Authority : ……………………….……………………………… (Name of Local Authority) (b) **Board of Architects Malaysia(BAM)/Board of Engineers Malaysia (BEM)

FORM F FAQ Q1 Can a Form F once issued be cancelled or have a date change? • Case 1: Ar. A requested BAM for guidance where the PBT had instructed him to cancel Form F issued on 24.9.2012 due to no support letter from PBT for Form G17. The PBT later conducted a site inspection and subsequently issued a Letter of Support on 24.3.2013. The PBT refused to accept Form F dated 24.9.2012 and requested for a fresh Form F to be submitted with a later date. On the other hand, Ar. A was threatened by the developer for losses and damages if Form F is issued with a later date. • Can Conditional CCC be issued?

“UNIFORM BUILDING BY-LAWS 1984 FORM F1 CERTIFICATE OF COMPLETION AND COMPLIANCE [By -Law 27] Date:…………………….. To: *…………………………………. I hereby issue the Partial Certificate of Completion and Compliance for the building/s on Lot/s………........ Section......……… Jalan................................................... upon being satisfied that it has been completed in accordance with approved plan No. ................. dated ....................... I have supervised the erection and completion of the building/s and it is to the best of my knowledge and belief that such work/s is/are in accordance with the Act, Uniform Building By-laws 1984 and approved plans. I hereby certify that the building/s is/are safe and fit for occupation.

…………………………………… (Principal submitting person)

Form F1 (Partial Completion) • Q2 When can Form F1 (Partial Completion) be issued? • Only when phased completion of an integrated development has been submitted for approval by PBT at Building Plan approval stage. • There shall be no adhoc decision to issue Form F1, if the PSP is pressured by the developer or turnkey contractor near the project end when delay is anticipated. • Separate Form F should be issued for each phase of a housing development or a large integrated factory project, and not Form F1.

Project Title:

UNIFORM BUILDING BY-LAWS 1984 FORM G 1 STAGE CERTIFICATION : EARTHWORKS (By-law 25 or 27) .....................................................................

*1. We certify that we have supervised and/or carried out the construction and completion of the earthworks and that to the best of our knowledge and belief such works are in accordance with the Approved Earthwork Plans Ref. No. : ……………………….. and that we accept full responsibility for the same.

(a) Contractor

Name (Individual)

#Registration No.

............................

........................... (CIDB)

(b) Submitting person ............................

........................... (BEM)

Signature .................... (Date:

)

..................... (Date:

)

OR *2. I certify that this form is not applicable.

..................................................... ( Principal Submitting Person ) # I.C. No., if there is no relevant body in respect of registration * Delete whichever is not applicable

Form G1 - Earthworks Q3 For a project with multiple phases, can the SP submit only ONE (1) Form G1 for all the phases? • Need to submit Form G1 only once under Phase 1 development. For subsequent phases, insert Phase 1 EW approval reference no. and PSP to certify “Not Applicable” on the respective Form G1. The project title shall be the approved BP title for each phase.

Form G3 -Foundations Q4 How is Form G3 submitted if there are different Contractors for structural elements such as piling, raft foundation, pile cap, etc? • Submit separate Form G3s in accordance with the Contractor’s scope of work.

UNIFORM BUILDING BY-LAWS 1984 FORM G 4 STAGE CERTIFICATION : STRUCTURAL (By-law 25 or 27) Project Title: ......................................................................... * We certify that we have supervised and/or carried out the erection and completion of the structural works and that to the best of our knowledge and belief such works are in accordance with the Deposited Structural Plans Ref. No. : ................................. and that we accept full responsibility for the same.

(a) Contractor

Name (Individual)

#Registration No.

Signature

............................

...........................

....................

(CIDB)

(b) Submitting person ............................

(Date:

)

........................... ..................... (Date: ) (BEM)

UNIFORM BUILDING BY-LAWS 1984 FORM G 5 STAGE CERTIFICATION : INTERNAL WATER PLUMBING (By-law 25 or 27) Project Title:

...................................................................

*1. We certify that we have supervised and/or carried out the erection and completion of the internal water plumbing works and that to the best of our knowledge and belief such works are in accordance with the *approved plans/Deposited Plans Ref. No. : ........................................... and that we accept full responsibility for the same. Name (Individual) (a) Trade contractor ............................ (Licensed plumber)

(b) Submitting Person ............................

#Registration No.

Signature

...........................

.....................

+(

(Date:

)

)

................................ ......................... (*BAM/BEM)

(Date:

)

 FORM F CERTIFICATE OF COMPLETION AND COMPLIANCE  FORM F1 PARTIAL CERTIFICATE OF COMPLETION AND COMPLIANCE  FORM G 1 (Approved Plans) STAGE CERTIFICATION : EARTHWORKS  FORM G 2 (Approved Plans) STAGE CERTIFICATION : SETTING OUT  FORM G 3 (Deposited Plans) STAGE CERTIFICATION : FOUNDATIONS  FORM G 4 (Deposited Plans) STAGE CERTIFICATION : STRUCTURAL

 FORM G 5 (Approved/Deposited Plans) STAGE CERTIFICATION : INTERNAL WATER PLUMBING  FORM G 6 (Approved/Deposited Plans) STAGE CERTIFICATION : INTERNAL SANITARY PLUMBING  FORM G 7 (Submitting person’s Endorsed Plans) STAGE CERTIFICATION : INTERNAL ELECTRICAL For small projects ST registered wireman or competent person can submit plans to TNB but PSP must confirm his role, registration number with ST and working presence on the Form.  FORM G 8 (Approved/Deposited Plans) STAGE CERTIFICATION : FIRE-FIGHTING (PASSIVE)  FORM G 9 (Approved/Deposited Plans) STAGE CERTIFICATION : FIRE-FIGHTING (ACTIVE)  FORM G 10 (Submitting person’s Endorsed Plans) STAGE CERTIFICATION : MECHANICAL VENTILATION

 FORM G 11 (Submitting person’s Endorsed Plans) STAGE CERTIFICATION : LIFT/ESCALATOR INSTALLATION Lift supplier PE shall not sign under SP but under Contractor.  FORM G 12 (Approved Plans) STAGE CERTIFICATION : BUILDING  FORM G 13 (Approved Plans) STAGE CERTIFICATION : EXTERNAL WATER SUPPLY SYSTEM  FORM G 14 (Approved Plans) STAGE CERTIFICATION : SEWERAGE RETICULATION  FORM G 15 (Approved Plans) STAGE CERTIFICATION : SEWERAGE TREATMENT PLANT  FORM G 16 (Approved Plans) STAGE CERTIFICATION : EXTERNAL ELECTRICAL SUPPLY SYSTEM If work is carried out by TNB, PSP shall sign below to state this Form is not applicable.

FORM G 17 (Approved/Deposited Plans) STAGE CERTIFICATION : ROAD AND DRAIN FORM G 18 (Approved/Deposited Plans) STAGE CERTIFICATION : STREET LIGHTING FORM G 19 (Approved) STAGE CERTIFICATION : EXTERNAL MAIN DRAIN FORM G 20 (Approved/Deposited Plans) STAGE CERTIFICATION : TELECOMMUNICATION If there is no telephone infrastructure (manhole and ducting) required to provide telecommunication services to small lots, PSP to sign below to say it is not applicable. FORM G 21 (Approved) STAGE CERTIFICATION : LANDSCAPE

GUIDE TO FILLING UP FORMS F & F1 Form

Date

Address To *

F

Insert date of CCC

1) Insert name of Developer if it is for development other than individually built building 2) Insert name of owner for an individually built building

F1

Insert date of CCC

1) Insert name of Developer if it is for development other than individually built building 2) Insert name of owner for an individually built building

(Version 1 - May 2008) Details of Building

1. PSP

2. Local Authority

Forms G-1 to G-21

1) Insert Address of Building - Lot No/Nos, Section, and Road 2) Insert description of project as per Building Plan Approval adjacent or below or in place of item 1) 3) Insert BP Approval Ref and Date 4) PSP to sign off

1) Insert full name of PSP 2) Insert Name of ACP/ECP and address 3) Insert BAM/BEM Registration no. of PSP

Insert Name of Local Authority

Attach Forms G-1 to G21 together with other required enclosures before forwarding to Local Authority and BAM/BEM

1) Insert Address of Building - Lot No/Nos, Section, and Road 2) Insert description of project as per Building Plan Approval adjacent or below or in place of item 1) 3) Insert BP Approval Ref and Date 4) PSP to sign off

1) Insert full name of PSP 2) Insert Name of ACP/ECP and address 3) Insert BAM/BEM Registration no. of PSP

Insert Name of Local Authority

Attach Forms G-1 to G21 together with other required enclosures before forwarding to Local Authority and BAM/BEM

Notes:

1) PSP shall notify the local authority through OSC (in writing or using prescribed form) after Forms G1-G3 are certified (i.e. after completion of Earthwork, Setting Out and Foundations) 2) Form F/F1 and Form G-1 to G-21 shall be forwarded to the Local Authority and BAM/BEM within 14 days of the issuance of Form F/F1 2/13/2015

GUIDE TO FILLING UP FORMS G-1 TO G-21 FORM

(Version 1 - May 2008)

Project Title

Item *1

Item *1 (a)

Item *1 (b)

G-1 Earthwork

Insert description of project as per BP approval

If this item is applicable, insert LA's Approval Ref No. If not applicable, strike out Item*1

1) Insert name (individual) of proprietor / partner / director of Contractor's Company & attach certified copy of Company's Form 49 to authenticate this individual (Contractor) 2) Insert Contractor's NRIC 3) Contractor to sign and date 4) Attach copy of CIDB registration of Company

1) Fill in SP's name 2) Fill in BEM registration no. 3) Sign and date 4) SP must be a Civil Engineer

G-2 Setting Out

Insert description of project as per BP approval

If this item is applicable, insert LA's Approval Ref No. If not applicable, strike out Item*1

1) Insert name (individual) of proprietor / partner / director of Contractor's Company & attach certified copy of Company's Form 49 to authenticate this individual (Contractor) 2) Insert Contractor's NRIC 3) Contractor to sign and date 4) Attach copy of CIDB registration of Company

1) Fill in Licensed Land Surveyor's name 2) Fill in Surveyor Board's registration no. 3) Sign and date

G-3 Foundation

Insert description of project as per BP approval

If this item is applicable, insert SP's Deposited Plans Ref No. to LA. If not applicable, strike out Item*1

1) Insert name (individual) of proprietor / partner / director of Contractor's Company & attach certified copy of Company's Form 49 to authenticate this individual (Contractor) 2) Insert Contractor's NRIC 3) Contractor to sign and date 4) Attach copy of CIDB registration of Company

1) Fill in SP's name 2) Fill in BEM registration no. 3) Sign and date 4) SP must be a Civil Engineer

2/13/2015

Item *1(c)

Item *2

If Item *1 is applicable, strike out Item *2. If item *1 is not applicable, PSP to sign declaration

1) Fill in PSP's name 2) Fill in BAM/BEM registration no. 3) Sign and date

If Item *1 is applicable, strike out Item *2. If item *1 is not applicable, PSP to sign declaration

If Item *1 is applicable, strike out Item *2. If item *1 is not applicable, PSP to sign declaration

FORM

Project Title

Item *1

Item *1 (a)

Item *1 (b)

G-8 Passive Fire

Insert description of project as per BP approval

If this item is applicable, insert Bomba's Approval Ref No. or PSP's Deposited Plans Ref No. If not applicable, strike out Item*1

1) Insert name (individual) of proprietor / partner / director of Contractor's Company & attach certified copy of Company's Form 49 to authenticate this individual (Contractor) 2) Insert Contractor's NRIC 3) Contractor to sign and date 4) Attach copy of CIDB registration of Company

1) Fill in PSP's name 2) Fill in BAM/BEM registration no. 3) Sign and date 4) If an engineer, PSP must be a Civil Engineer 5) Attach Letter of Clearance from Bomba (except for residential buildings not exceeding 18 meters height)

If Item *1 is applicable, strike out Item *2. If item *1 is not applicable, PSP to sign declaration

G-9 Active Fire

Insert description of project as per BP approval

If this item is applicable, insert Bomba's Approval Ref No. or PSP's Deposited Plans Ref No. If not applicable, strike out Item*1

1) Insert name (individual) of proprietor / partner / director of Trade Contractor's company & attach certified copy of Company's Form 49 to authenticate this individual (Contractor) 2) Insert Contractor's NRIC 3) Contractor to sign and date 4) Attach copy of CIDB registration of Company

1) Fill in SP's name 2) Fill in BEM registration no. 3) Sign and date 4) SP must be a Mechanical Engineer 5) Attach Letter of Clearance from Bomba (except for residential buildings not exceeding 18 meters height)

If Item *1 is applicable, strike out Item *2. If item *1 is not applicable, PSP to sign declaration

2/13/2015

Item *1(c)

Item *2

FAQs • • • • •

2/13/2015

www.acem.com.my www.bem.org.my www.iem.org.my www.lam.gov.my www.pam.org.my

BEM Circular No.1 (www.bem.org.my under “SERVICES” tab)

Submission of Plans classified under APPENDICES A, B & C Appendix A: No person shall submit any Building Plans, reports and specifications for the underlisted works and or services, unless he is an Architect, except for any engineering works required (excluding any standard engineering works), such engineering plans and specifications shall be submitted by a Professional Engineer. 2/13/2015

WHAT IS THE STATE OF CCC CERTIFICATION AFTER 7 YEARS OF OPERATION? WORKING VERY WELL AND WE HAVE MADE MANY DISCOVERIES!

CCC SUBMISSIONS

• • • • • • • • • • •

As of 31.8.2014 BEM have received 2,741 CCC submissions Late Submissions: 197 Wrong Endorsements: 167 Submission not through an ECP: 134 Submission without Form G: 79 Cases investigated under IC: 13 Engineers deregistered: 1 Engineers suspended: Engineers fined: 2 Engineers reprimanded: 3

Section 7A(1) of REA • Notwithstanding section 7(1), a sole proprietorship, partnership or body corporate may practise as an Engineering consultancy practice and recover in any court any fee, charge, remuneration or other form of consideration for any professional engineering services rendered by it pursuant to its practice as an Engineering consultancy practice carried on by virtue of this section, if it is registered with the Board as an Engineering consultancy practice and has been issued with a certificate of registration.

FORM

SERVICE

DISCIPLINE OF SIGNING SP

G1

Earthwork

Civil Engineer

G2

Setting Out

Licensed Surveyor or Civil Engineer*

G3

Foundation

Civil Engineer

G4

Structure

Civil Engineer

G5

Internal Water Plumbing

Mechanical or Civil Engineer*

G6

Internal Sanitary Plumbing

Mechanical or Civil Engineer*

G7

Internal Electrical

Electrical Engineer

G8

Passive Fire

Architect or Civil Engineer (only if PSP)

G9

Active Fire

Mechanical Engineer

G 10

Mechanical Ventilation

Mechanical Engineer

G 11

Lift/Escalator

Mechanical or Electrical Engineer

G 12

Building

Architect or Civil Engineer (only if PSP)

2/13/2015

FORM

SERVICE

DISCIPLINE OF SIGNING SP

G 13

External Water Supply

Civil Engineer

G 14

Sewerage Reticulation

Civil Engineer

G 15

Sewerage Treatment Plant

Civil Engineer

G 16

External Electrical

Electrical Engineer

G 17

Road and Drain

Civil Engineer

G 18

Street Lighting

Electrical Engineer

G 19

External Main Drain

Civil Engineer

G 20

Telecommunication

Electrical Engineer

G 21

Landscape

Architect or Landscape Architect

NOTES; 1)Signing SP must be a Professional Engineer registered with BEM in the correct discipline 2)SP must be attached to an ECP registered with BEM to practise in the correct discipline/s 2/13/2015

First Case of Engineer deregistered for following reasons:• Failure to deposit copies of CCC to PBT and BEM. • Allowed the building to be occupied without CCC. • Falsified the receipt date stamp of PBT OSC for Form G13 to G21 in order to mislead the developer.

DISCOVERIES FROM CCC SUBMISSIONS • Sole proprietor firms or individual PEs operating without ECPs registered with BEM. • Use of forged PE stamp to sign Form Gs. • Fraudulent engineers - names not on BEM list. • Engineers signing Form Gs under wrong disciplines. • Engineers still not knowing or bother to get information from BEM website on CCC process resulting in a lot of mistakes in their submissions. • Engineers not responding in timely manner to BEM's notifications for explanations or clarifications.

FUTURE DIRECTION FOR CCC • Once the revised Registration of Engineers Act is passed by Parliament, the Inspector of Works (IOW) will be registered by BEM. • BEM will seek the revision of Form Gs to include another space for the SP’s site supervision staff to sign for greater accountability.

End of Presentation

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