Output Determination in SAP

September 28, 2017 | Author: Anupa Wijesinghe | Category: Subroutine, Inquiry, Websites, Areas Of Computer Science, Software
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Contents Introduction .................................................................................................................................................. 2 Customizing settings ................................................................................................................................. 2 Method 1: Using Tx Code: NACE ........................................................................................................... 2 Method 2: Using Module wise Configuration settings ......................................................................... 4 Create a condition table............................................................................................................................ 5 Create a new Output type ........................................................................................................................ 9 Create New Access Sequence ................................................................................................................. 12 Maintain Output Determination Procedure ........................................................................................... 15 Assign Output Determination Procedures .............................................................................................. 16 How to Create Master data for your Output Type ................................................................................. 18 How to generate an Output .................................................................................................................... 20

Introduction Output determination is a term which is used to get the print, fax or e-mail outputs for different documents in SAP. Output is carried out based on the conditions that you define in Customizing. You can define conditions for each output type and processing medium. Configuration is same as Pricing in SAP, where you have Condition tables, Output Types, Access Sequence & Output determination procedures.

Customizing settings You have a one stop shop to do the necessary configuration for all applications. Method 1: Using Tx Code: NACE Tx Code: NACE Menu path is as follows,

You can select the relevant application & do the settings here. Method 2: Using Module wise Configuration settings For me to do the Configuration for Sales documents we can go to the following config: node. There you have to define the following: 

Rules of output determination



Print parameters



When the sending of output is to be initiated

Eg: For demonstration purpose, I’m going to configure an output type for Inquiry orders in SAP.

Create a condition table The condition tables which are contained in the standard SAP R/3 System should remain unchanged. If you want to make changes, you should create new condition tables. To do this, copy a similar, already existing condition table and make the necessary changes. Check to what extent you can use the condition tables contained in the standard SAP R/3 System for output control.

To create a new table, Double Click on;

These are the available condition tables in SAP.

If you want to create a new condition table, proceed as follows: 

Enter the name of the table you want to create.

Remember that you may only choose names between 501 and 999  Select the menu option;



If you want you can copy from an existing table as well.



Give a table name by clicking



By double clicking fields in the the table. To see all fields in board.

 

Click on Give the relevant Package Name.

section; you can add them to selected fields in ; you have to use PAGE DOWN key in your Key



Save it.

If you can’t use any existing table in SAP, create tables for your choice as explained above.

Create a new Output type



Click on

to shift to Change mode

Always make sure you create a new Output type by copying an existing output type. 

Select the output type

 

Click on Enter the Output type ID & description



Press Enter



Select



You can change any setting by selecting the relevant output type & then

option

Note that, you have to select your “Access Sequence” for that output type when you complete your Access Sequence settings.



If you select the output type & double click on “Processing routines”; you can see the “Program name” & the “Routine” that is called by the configuration. Developers can change the “Form” according to the customer layouts



Save it with a new Transport Request.

Create New Access Sequence Path:



Create a new Access Sequence by copying an existing one.

Select an existing Access Sequence & press on

Give the new ID & Description

 

Select option Go to “Accesses” tab & give the table no’s for the access sequence

 

Go to “Fields” Node to create relevant fields Save it with a new transport request.

Maintain Output Determination Procedure



Create a new Procedure by copying an existing one. Select the Procedure & Click on



Give the ID & Description for your procedure



Select



Now select your New Procedure & double click on

option

From there you can add or delete new Condition types that you created in earlier steps.



Save it under a new Transport Request

Assign Output Determination Procedures Now you have to assign the newly created output determination procedure to your order types. Path:

Based on the output generation criteria, select the relevant option. For my example it’s going to be a header output.

 

Select your output type Give the Output determination procedure & the output type



Save it under new transport request

Now you have done the full configuration for Output Type determination.

How to Create Master data for your Output Type Now it’s time for you to maintain Master Data for the output type. (Like VK11 in Sales Pricing)

For me to enter the Output type for my Sales Document (Inquiry), I have to use the transaction code VV11. 

Enter your output type & press enter



System will prompt you a window with the “Access Sequence” that you specified in your configuration.

 

For my example I select “Order Type” Enter your Sales Order Type & press enter



Now to select the “Output Device” click on the condition record & press on button. Do the necessary settings there & save your output condition record. Now let’s enter an Inquiry order & generate the output for that. When you complete your Inquiry Order, you can see the attached output using the following menu option.

  





This output will automatically appear here only if you enter that master data in VV11. Otherwise you have to enter this manually. Then user has to enter this for each Inquiry. Therefore it’s advisable to maintain it in the master data, so that workload for the user can be reduced. Save your Inquiry order.

How to generate an Output   

Go to Change mode or display mode. For me VA12 or VA13 Enter your Document No Select the menu option;



Then you can see the Output Type appear in the next screen.



Select the “Print Preview option”

You can print the Output from here. 

Same manner you can generate the output by selecting;

Output:

Author: Anupa Wijesinghe E-Mail: [email protected] / [email protected] Website: www.learnsaptips.com View my profile in LinkedIn Follow me on Twitter

Disclaimer This article is done based on my research and readings, unless otherwise stated. The views expressed are my own and not of anyone else. Author accepts no liability for the content of the articles in this website or for the consequences of any actions taken on the basis of the information provided. Using this information is at the users own discretion and responsibility.

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