Organization of Non Print Materials Notes
Organization of Non Print Materials Notes...
ORGANIZATION OF NON PRINT MATERIALS REVIEW NOTES I.
Introduction Non-print materials (NPM) cover all those resources, which are not bound into book. They are referred to as audiovisuals, non-print and/or special materials. This kind of library materials are considered of equal significance with printed materials like books and periodical for a plausible reason that they holster and complement each other in terms of research and as assets of information. This importance brought them together in most libraries or so called “audio-visual centers” today. Presently, there are incessant clamor for those material format, yet, not all of them are utilized to the fullest by library clientele, since most often, there is a meagerness of selection, acquisition policies, organization scheme and circulation methods that would facilitate their easy access and use. II.
Descriptive Cataloging of Non-Print Materials The catalog entry for the non-prints follow the same format used for books and other printed materials. While some libraries continue to have their own special ways of cataloging non-prints, many are now following the standard format established in AACR2.5. In organizing non prints, the following eight (8) areas of descriptions are also taken into consideration: title and statement of responsibility; edition; material (or type of publication) specific details; publication, distribution, etc.; physical description; series; note; standard number and terms of availability. On special feature in the catalog entry of non-print materials is the inclusion of the “general material designation (GMD)”. This is an element of information that is indicated after the title proper of a non-print material. It is an optional addition in the description. It is a term indicating the broad class of material to which items belong. Examples of general material designation are “sound recording,” “chart” “map,” “motion picture,” etc. Its exact location in the catalog entry is shown in the example: The Universe [motion picture] A. Rules of entry 1. Main entry is normally based from the author or creator of the work. 2. Entry is under the title in the following conditions: a. Works produced under editorial direction b. Works prepared or created by four or more authors / creators; or c. Works with unknown authors / creators 3. For uniform title and corporate entries the same cataloging rules used for books apply. 4. Added entries are provided as much as possible. B. Rules of Description 1. Sources of Information. The chief source of information (in order of preference) is: a. The object itself or a label permanently attached to it b. The container issued by the “publisher” or manufacturer c. Any accompanying textual material 2. Punctuation. The same rules for punctuation as used in the organizing of books. Apply when non-print materials are organized. 3. Areas of bibliographic description a. Title and statement of responsibility area. The statement of responsibility area is recorded after the title proper and/or other title information if it appears prominently in the item. This means that a statement to which it applies must be formal statement found in one of the designation and is preceded by a space-diagonal-slash-space, unless there is a parallel title or other title information, in which case, the statement of responsibility comes after this.
For motion pictures and video recordings those persons or bodies credited in the chief source of information with participation in the production of a film producer, director or animator who are considered to be a major importance to the film and the interests of the cataloging agency are recorded in the statement of responsibility area. These used to be given in the notes area. b. Edition Area. The same rules in recording edition statement as used in the organization of books apply when non-book materials are organized. c. Materials (or type of publication) Specific Details Area. Only the following materials make use of this area. 1.) Cartographic materials. The material specific details area is used is known as the Mathematical Data area. Two elements of information basically comprise this area – statement of scale and statement of projection. The statement of coordinates and equinox is considered as an optional additional element of information. Example: Scale 1:250,000 1 in. to 3.95 miles 1 cm. to 2.5 km. ; Mercator projection. 2.) Computer files. The material specific details area used is known as the File characteristics area. It is composed of two elements of information – statement of computer file and statement of file characteristics. Example: Computer data (1 file: 250 records, 3,400 bytes) 3.) Serials. The numeric and/or alphabetic, chronological, or other designation is used as the material (or publication) specific details area. Two elements of information comprise this area the numeric and/or alphabetic designation and the chronological designation. Example: vol.1, no.1 (Jan. / Mar. 1974) d. Publication, Distribution, etc. area. Formerly known as the imprint, this area is used to record all information about the place, name and date of all types of publishing, distributing, releasing and issuing activities. Also included in this area is information relating to the manufacturer of the item. An optional addition, which may be made in this area, is the recording of the statement of function of the publisher, distributor, producer, or Production Company. This may be necessary for some non-book materials where the producer or Production Company and the distributor are different entities and their respective functions need to be specified. For example, a motion picture produced by Encyclopedia Britannica Films and distributed by Educational Service may need to have this information in the publication, distribution area. Example: New York: Encyclopedia Britannica Films [production company]; London : Educational Service [distributor], 1975. In the description art originals and unpublished photographs and other unpublished graphic materials only the date is given in the publication, distribution area. There is no place of publication nor publisher is given. The same is true for naturally occurring objects or realia, other than those mounted for viewing or packaged for presentation, and artifacts not intended primarily for communication such as models, dioramas, and games. In the case of naturally occurring objects other than those mounted for viewing or packaged for presentation, not even the date is given, but for artifacts it is given as the first elements in this area. The place and name of manufacturer follow, enclosed in parenthesis.
Example: The Heart [model]. - - 1962 (Philadelphia: DCA Education products) e. Physical Description Area. Used to be called the collation is now the physical description area. It consists of four elements, namely: 1.) Extent of item expressed in number of physical units of the item being described and the specific material designation, as for example 3 filmstrips or 1 sound disc or 4 microfiches. If the material has a playing time, e.g. motion picture, video recordings, the duration or running time is given in minutes enclosed in parenthesis. Example: 1 film reel (24 min.) 2.) Other physical details (other than extent or dimension) about the item, which varies with the kind and form of material. Thus, for example, for a sound recording appropriate details about the type of recording, playing speed in revolutions per minute (rpm) or inches per second (ips), groove characteristics, track configurations, number of sound channel as mono, stereo, or quad., and recording and reproduction characteristics should be given in that order. A filmstrip, on the other hand, will need only indication of sound if the sound is integral and of the color (col. or b & w). A colon precedes this element and within it commas separate the items. Example: 1 sound tape reel (50 min.) ; 1 7/8 ips, 2 track mono. 3.) Dimensions which would again vary with the form of the materials as diameter in inches of a sound disc, width in millimeters of a filmstrip, a motion picture of a microform, width in inches of a videotape, height and width in centimeters of transparencies, charts, pictures, microfiches, and slides if the dimensions are other than the standard 5x5 cm. (2x2 in.) A semi-colon precedes this element. 4.) Accompanying materials which may be printed materials as a booklet, a pamphlet, or teacher’s guide: or material in another form as a sound disc or slides, optionally, physical details of those accompanying material may be given. This element is preceded by a + sign. Example: 1 microfiche reel : 16 cm. + 1 pamphlet (20 p. ; ill. 28 cm.) f. Series area (same rule as for books) g. Note area. Note give useful descriptive information that cannot be fitted into other areas of the description and there is such a variety for the different kinds of materials. (However, as stated in the introduction of Part 1, “all notes described in chapters of Part 1 may be considered to be optional in that described and the purpose of the entry concerned,” thus items may need several notes while others may have only one or two. Some important notes on which ought to be given for non-book materials are the nature or artistic form of the item, further statements of responsibility formerly called credits or performer note, the intended audience, a brief objective summary of the content of the item unless another part of the description gives enough information, and full or partial contents where the item consists of several parts. The provision of these notes will preclude the unnecessary handling of the material and assist the reader in his choice of materials through the catalog.
h. Standard number and terms of availability area. Give the International Standard Number (like ISBN for books and ISSN for serials) if available, of the item being descried. Precede the number with the agreed abbreviation and use the agreed hyphenation, e.g. ISBN 0-583-12321-x ; ISSN 0029869 Give the terms on which the item is available. These terms consists of the price if the item is for sale or a brief statement of other terms if the item is not for sale. This system of an integrated and standardized framework for the systematic description of all library materials makes it possible an integrated library catalog. Subject Organization of Non-Print Materials A. Choice of Subject Headings In determining the appropriate subject headings for non-book materials the same list of subject headings used for books, such as the Sear’s List of Subject Headings or Library of Congress Subject Headings (LCSH), is recommended. Preference should be given to the two aforementioned list of subject headings because of their comprehensiveness, standardized headings, and periodic revisions of the lists, not to mention familiarity with two either of the two lists since they are commonly used in determining the subject headings for books. There is no need to indicate the specific material designation as a subject subdivision of the subject heading. The general material designation (GMD) indicate after the title proper and the specific material designation indicate in the physical description area and notes are more than enough to inform the catalog users of the type of non-book material listed in the catalog. Use as a pattern the specific rules used in the choice of subject headings for books. B. Assignment of Call Number to Non-prints Two ways of assigning call numbers to non-book materials are suggested – the systematic classification and the practical classification methods. 1. Systematic Classification Method. Non-book materials like books may be classified according to their subject and form. If this is preferred, it is advisable to use any of the two popularly known classification systems in our country today, i.e. the Dewey Decimal Classification System (DDC) and the Library of Congress Classification (LCC). A call number based from the any of these two classification system or from any self-devised scheme will be similar in form as for books except if the organizer of non-book materials will add a media code or location symbol. Example: C (media code for chart) 420 (DDC class no. for English language) B47d (item number for the material) 2. Practical Classification. Catalogers who may not have enough time to assign class numbers to non-book materials may consider the following practical “ways of classifying” non-prints according to form or type. In this technique the class number is omitted and instead, a code is provided to serve as a location symbol or guide in grouping the nonbook materials according to type and subtype. To be able to arrange the code systematically it is suggested that an item number (author cutter no. and work mark if preferred) is assigned below the code. This will at least facilitate the storage and retrieval of the non-prints. There are two codes popularly used in “classifying” non-book materials – the color code and the letter guides. For the color codes, primary and secondary or tertiary colors may be used to represent the different types and subtypes of non-book materials. However, due to the
various types and subtypes of non-book materials, the cataloger may run out of distinctive colors. Shading of colors could lead to confusion if the quality of color on the catalog card is not maintained. The letter guides, although confusing if there is no key to symbols used, is better to use than the color codes. Letter symbols are commonly devised by combining the initial letters of the specific material designation, e.g. MP for motion pictures, GA for games, and VR for video recordings. It is suggested that a key to the symbols code used to the prepared to serve as a guide not only by the cataloger but also by the library users. Below is an example of a devised letter symbols code for possible adoption by any cataloger of non-prints, if preferred: Art original … AO Microform … MF Art reproduction … AR Microscope slide … MS Braille … B Model … MO Chart … C Motion Picture … MP Computer File … CF Music … MU Diorama … D Picture … P Filmstrip … FS Realia … R Flash card … FC Slide … S Game … GA Sound recording … SR Globe … GL Technical drawing … TD Kit … K Toy … TO Manuscript … MN Transparency … TR Map … M Video Recording … VR For subtypes of non-book materials, e.g. cassette tape (a sound recording), additional letters may be attached to the main letter symbols. Example: SRCT (for cassette tape). Abbreviations Approx … approximately B & w … black and white C … copyright symbol (see also P) c … copyright cm … centimeter (0.3937 inch) : centimeters cmps … centimeters per second col … colors, colored co … company comp … compiler ed … edition, editor fps … frames per second fr … frame ft … foot (32..5 cm.) ; feet in … inch (2.54 cm.) : inches ips … inches per second m … meter (39.37 in.) : meter mm … millimeters mono … monophonic
no … number P … copyright symbol for audio recording p … page ; pages quad … four-channel ; quadraphonic R … registered trademark rev. ed … revised edition rpm … revolutions per minute S … side SAN … standard Account Number Sd … sound Sec … second(s) Ser … Series added entry Si … silent s.l. … without place (sine loco) s.n. … producer / publisher unknown (sine nominee) stereo … stereophonic
TERMINOLOGY Audiorecord. A recording of sound, cylinders, discs, rolls, wires and tapes (open reel-to-reel, cartridge, and cassette) are included under this heading and designated by term sound recordings. Chart. A sheet of information arranged in tabular or graphic form produced on an opaque backing. Charts and flip charts are included under this heading and designated by the term chart. Diorama. A scene produced in three dimensions by placing objects, figures, etc., in front of a representational background. Filmstrip. A roll of film containing a succession of images designed to viewed frame by frame, with or without sound. A short length of film, sometimes mounted in rigid format, is called filmslip. Filmstrips and filmslips are included under this heading and designated by the term Filmstrip. Flash card. A card printed with words, numerical or pictures, designed for rapid identification, with or without sound. Game. A boxed set of materials designed for play or competition. Globe. A sphere with a representation or a map of the earth of the universe. Relief globes indicate different heights of land forms, means of raised surface. Globes and relief globes are included under this heading and designated under the term Globe. Kit. Two or more media, which are not fully interdependent and, therefore may be used separately. The medium designation Kit is applied only to those media, which are to be catalogued as a unit. Map. A flat representation of part of all of either the Earth or the universe. Relief maps indicate different heights of land forms by means of a raised surface. Maps and relief maps are included under this heading and designated with the term Maps. Microforms. A miniature reproduction of printed or other graphic matter, which cannot be utilized without magnification. Microfilm, microfiche, micro-opaque, and aperture cards are included under this heading and is designated under the term Microform. Microscope slide. A specialized slide produced specifically for use with a microscope. Model. A three-dimensional representation of an object, either exact or to scale, a mock-up. Motion picture. Film, with or without sound tracks, bearing a sequence of images, which create the illusion of movement when projected. Loops, cartridges, cassettes, kinescopes, etc. are included under this heading and is designated under the term Motion picture. Realia, actual objects, artifacts, samples, specimens. Slide. A small unit transparent material containing an image, mounted in rigid format and designed for use in a slide viewer or projector. Presentation of special slides in pairs (sterographs) produces a threedimensional effect. Slides and stereographs are included under this heading and designated by the term Slide. Transparency. An image produced on transparent material, designed for use with an overhead projector. Transparencies may be organized as ephemeral materials.
Videorecord. A recording designed for television playback. Tapes, discs, and electronic video recordings are included under this heading and is designated by the term Videorecording. Addenda: Art original. An original two or three dimensional work of art (other than an art print or a photograph) created by the artist (e.g. a painting, drawing, or sculpture, as contrasted to a representation of a painting, drawing, or sculpture Art reproduction. A mechanically reproduced copy of work of art, generally as one of a commercial edition. Braille. Material intended for the visually impaired and using embossed characters formed by raised dots in six-dots cells. Computer file. A file (data and/or programs) encoded for manipulation of computer. Manuscript. Writings (including musical scores, maps, etc.) made by hand, typescripts, and inscriptions on clay tablets, stone, etc. Music (large print). A term used as a general material designation for printed music intended for use by the visually impaired. Picture. A two-dimensional visual representation accessible to the naked eye and generally on an opaque backing. Used when a more specific term (e.g. art original, photograph, study print) is not appropriate. Technical drawing. A cross section, detail, diagram, elevation, perspective, plan, working plan, and etc. made for use in an engineering or other technical context. Toy. An item used primarily by children in playing. It is usually a replica of a real object but of a reduced size, different color and materials used. ART ORIGINAL – an original two or three-dimensional work of art. Original paintings, drawings, architectural renderings, art prints, sculptures and photographs created as works of art included under this heading and designated by the term “Art original”. Source of information 1. The item itself 3. Accompanying material 2. Frame or mount 4. Other sources Publication, distribution etc. area 1. List only the date of creation Physical description area 1. Extent of item. List the number of art originals. 2. Other physical details. List material used, process, and color, as appropriate. 3. Dimension. For two-dimensional items, height x width of the item itself excluding mount or frame should be listed in centimeters. For three-dimensional items height x width x depth or a single dimension with a word or phrase identifying the dimension are listed in centimeters. Note area 1. List the nature of the item unless this is apparent from the rest of the catalogue record.
CHART – a sheet of information arranged in tabular of graphic form produced on an opaque backing. Charts, wall charts, and flip charts are included under this heading and designated by the term “chart” Sources of information 1. The item itself
2. The container (accompanying data)
Physical description area 1. Extent of item. List the number of charts, flip charts, or wall charts. a. Flip chart: List in parentheses the number or approximate number of sheets if opaque or the number of overlays if transparent. 2. Other physical details. If appropriate, list double sided for charts and flip charts. List b & w col. etc. 3. Dimensions. Height x width are be listed in centimeters. If appropriate, height x width when folded are listed also. COMPUTER FILES – a file containing data and/or program(s) encoded for manipulation by a computer. Sources of information 1. Title screen(s) 2. Other formally presented internal information such as main menus, program statements, etc. 3. Labels 4. Information sometimes called “documentation’ issued with the file, and other accompanying material. 5. Container 6. Other published descriptions of the file 7. Other sources Title and statement of responsibility area 1. Title proper. Is found in the chief source of information. 2. Statement(s) of responsibility. Persons or bodies responsible for the content of the file are listed in this area. File Characteristics area. The information in this area is listed only when it is really available. Generally, this area will be used for remote access file. Physical description area 1. Extent of item. List the number of computer cartridges, computer cassettes, computer disks, or compact reels. The specific material designation for the new formats that may be developed should describe an item as concisely as possible. 2. Other physical details. Lists and/or col. if applicable. Note area. List the nature and/or scope of computer file if this is not apparent from the rest of the description. DIORAMA – a scene produced in three-dimensional by placing objects, figures, etc. in front of a representational background. Physical description area 1. Extent of item. List the number of dioramas and add in parentheses the number of pieces, when cannot be ascertained easily or named precisely, the term “various pieces” is used.
2. Other physical details. List the material from which the item was made and col., b & w or the particular color(s) if the item is in only one or two color, when such information is useful. 3. Dimension. List the type of packaging and its dimension. FILMSTRIP – a roll of film containing a succession of images designed to be viewed one frame at a time. A short length of film, sometimes viewed in rigid format, is called a filmstrip. Filmstrip and filmslip are included under this heading and designated under the term “filmstrips” Source of information 1. The item itself 2. Container
3. Accompanying material 4. Other sources
Physical description area 1. Extent of item. List the number of filmstrips, filmstrip cartridges, or filmslips and in parentheses the number of frames. 2. Other physical details. If the sound is integral, list it. List b & w, col., etc. 3. Dimension. Width is listed in millimeters. Note area. If special equipment must be used to view a filmstrip and filmslip. The equipment is noted. FLASH CARD – a card printed with words, numerals or pictures, designed for rapid identification. Flash card may be organized in a picture file. Items of permanent value to the collection should be completely catalogued for the effective use. Source of information. The container is preferred to the accompanying data. Physical description area 1. Extent of item. List the number of flash cards. 2. Other physical description. List sound only if it is integral. List b & w, col. or particular color(s) when an item has one or two colors only. Dimension. Height x width are listed in centimeters. GAME – a set of materials designed for play according to prescribed rules. Physical Description area 1. Extent of item. List the number of games in the item and add. If appropriate, in parentheses, the number and names of the pieces, when cannot be ascertained easily or named precisely, the term “various pieces” is used. 2. Other Physical details. List the material from which the item was made and col., b & w or the particular color(s). If the item has one or two color(s) if the item has one or two colors only, if such information is useful. 3. Dimension. List the type of packaging and its dimensions in centimeters. Notes area. Notes may be essential to indicate use. GLOBE – a sphere representing the earth, other celestial bodies, or the universe. Source of information 1. The item itself 2. Cradle and stand
Physical description area 1. Extent of item. List the number of globes. 2. Other Physical details. List col. or 2 col. if the globe is colored or partly colored, the material from which the globe was made, if significant; and the mounting. 3. Dimension. List the diameter in centimeters followed by the phrase “in diam.” KIT – a set of material composed of many textual parts, or two or more media, no one of which is identifiable as the predominant constituent of the item. The general material designation “kit” is applied only to those media which are to be catalogued as a unit. Source of information 1. The part of which gives the most information 2. The part that is unifying element (container, manual) 3. other sources Main entry. Enter under author when the author has been responsible for the creation of the kit as whole. If each component has different author or if the authorship of the kit as a whole cannot be established. Physical description area. List the number and name of each type of material in the order of their importance to the item as a whole. If this cannot be determined, list the number and name of each type of material in alphabetical order. If the parts are difficult to name or their number and name makes precise identification impractical such phrases as “18 various pieces” may be used. 1. Option. If there is a container, name it and list its dimensions. MAP – a flat representation of mart or all of either the earth or the universe. Maps and relief models are included under this heading and designated by the term map.” Sources of information 1. The item itself 2. Container or case
3. Accompanying materials 4. Other sources
Main entry. If the corporate body’s normal function is to originate and issue maps, enter under the heading for that body. Title and statement of responsibility area. If the item being catalogued lacks a file, include the name of the region covered in a supplied title. Mathematical data area 1. Scale. List the term “scale” and a representative fraction expressed as a ratio. - If a scale is taken from an outside source, it is enclosed in square brackets. - The term “scale indeterminable,” “scale varies,” “scale vary” and “not drawn to scale” are listed when appropriate. 2. Projection. List projection if it is found in the chief sources of information or accompanying material. Physical description area 1. Extent of item. List the specific material designation and if desired, give the number of sheets or segment in the note area.
2. Other physical details. List col., some col., or 2 col. if the map is colored or partly colored; coloring outside the map boarder is not recorded; the materials from which the globe was made, if significant; and the mounting. 3. Dimensions. Height x width of the face of the map between the neat line are listed in centimeters. If the map is circular, list the diameter in centimeters followed by the phrase “in diam.” MICROFORM – a miniature reproduction or other graphic matter which cannot be utilized without magnification. - Microfilms, microfiches, microopaques, and aperture cards are included under this heading and designated by the term “microform.” Sources of information 1. The item itself 2. Rest of the item, including the container that is an integral part of the item.
3. Container 4. Accompanying eye-readable material 5. Other sources
Physical description area 1. Extent of item. List the number of aperture cards, microfiches, microfilms, or microopaques. If appropriate, add the terms “cartridge,” “cassette,” or “reel.” - Microfiches. List the number of frames if this can be ascertained easily. 2. Other Physical details. If appropriate, list negative; positive is not recorded. - List col., b & w is not given, this being the norm for microforms. - List illustrations; if a microform has both color and illustrations, list this information as follows: a. col. & ill. – colored microforms with illustrations b. col. ill. – microforms with color only in the illustrations 3. Dimensions a. Aperture cards, microopaques. Height x width are listed in centimeters. b. Microfiches. Heights x width are listed in centimeters if the dimensions are other than the standard (10.5 x 14.8 cm.) c. Microfilms. List the width of the film in millimeters. Note area 1. Reduction ratio. Most microform readers in common use in media centers can accommodate materials with a 16-30x reduction. A reduction ratio outside this range should not be noted using the following terms: a. Low reduction – up to and inclusive of 15x b. High reduction – 31x to 60x c. Very high reduction – 61x to 90x - Reduction ratio varies. MICROSCOPE SLIDE – a specialized slide produced specifically for use with microscope or microprojector. Microscope slides may be organized in slide trays. Items of permanent value to the collection should be completely catalogued for their effective use. Physical description area 1. Extent of item. List the number of microscope slides. 2. Other physical details. If the microscope slide is made of material other than glass, list this, material. If the microscope slide is stained, list it. 3. Dimensions. List height x width in centimeters. When an item is packaged, the type of package and its dimensions in centimeters are given.
Note area. Type of stain and the particular aspect of the slide the stain highlights are noted, if applicable. Method of preparation. MODEL – a three-dimensional representation of an object; mock-up. Physical description area 1. Extent of item. List the number of models in the item and add, if appropriate, in parentheses the number of pieces. When the number of pieces cannot be ascertained easily or named concisely, the term “various pieces” may be used. 2. Other physical details. .list the material form which the item was made and col., b & w or the precise color(s) if the item is in only one or two colors, when this information is useful. 3. Dimension. List the dimensions in centimeters with, if necessary, a word or phrase identifying the dimensions. When an item is packaged, the type of package and its dimensions in centimeters are given. Note area. Scale is listed if this information is useful. PICTURE – a two-dimensional representation generally produced on an opaque backing. - Pictures, photographs, postcards, posters, reproductions of architectural renderings, and study prints are included under this heading and designated under the term “picture.” Works of art in these formats are designated “art original” or art reproduction.” Sources of information 1. The item itself 2. Container
3. Accompanying material 4. Other sources
Physical description area 1. Extent of item. List the number of pictures, photographs, postcards, posters, study print, or a more specific term. 2. Other physical details. List col., b & w, sepia, etc. 3. Options. List the process. 4. Dimensions. Height and width are listed in centimeters. Note area. List unmounted or mounted, and details of mounting, if such information is useful. REALIA – actual objects, artifacts, samples, specimens Publication, distribution area 1. Items packaged or mounted by an outside agency. List the place, publisher/distributor, and date 2. Naturally occurring objects. Do not list place, publisher/producer/distributor, and date. 3. Artifacts not packaged or mounted by an outside agency. Do not list place, publisher/producer/distributor. List date of manufacture. List place and name of manufacturer, if known. Physical description area 1. Extent of item. List the number and specific names of the items. 2. Other physical details. If appropriate, list dimensions in centimeters with a word or phrase identifying the dimensions. - When an item is packaged, the type of package ans its dimensions in centimeters are given.
Note area. Items which cannot be listed succinctly in the physical description area should be described more fully in the note area. SLIDE – a small unit of transparent material containing an image, mounted in rigid format and designed for use in a slide viewer or projector. Presentation of special slides in pairs (stereographs) produces a threedimensional effect. Sources of information 1. The item itself 2. Container, if it is the unifying part
3. Container 4. Accompanying material
Physical description area 1. Extent of item. a. Slides. List the number of slides. b. Stereographs. List the number of stereographs, if it is circular, use the term “stereograph reel.” The number of pairs of frames is added in parentheses. 2. Other physical details. If the sounds is integral, list it. List b & w, col., sepia, etc. 3. Dimensions. a. Slides. Height x width in centimeters are listed only if they are other than 5 x 5 cm. b. Stereographs. Dimensions are not listed. SOUND RECORDING – a recording on which sound vibrations have been registered by mechanical or electronic means so that the sounds may be reproduced. Discs, rolls, tapes (open reel-to-reel, cartridge, and cassette), sound recordings in film are included under this heading and designated by the term “sound recording.” Physical description area 1. Extent of item. List the number of sound cartridges, sound cassettes, sound discs, sound tape reels, or a more specific term if none of these is appropriate. 2. Other physical details. List playing speed unless it is standard for the item. - List the groove characteristics if it is not standard for the type of disc. - List number of tracks for tapes. - List one or more of the following terms as appropriate if such information is readily available: mono, stereo, quad. 3. Dimension. List the diameter in inches. Note area 1. List musical form. 2. List date of recording 3. List any physical detail that is not standard to the item and affect its use.
4. List program notes 5. List label name and publisher’s numbers.