Oracle R12 Account Payables

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Agenda

• Process Overview • Integration with Other Modules • Transactional Overview  Supplier Model  Invoices

• • • • •

AP/AR Netting Period Close and Reconciliation Security Open Interfaces Reports

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R12 Payables

PROCESS OVERVIEW

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Process Overview Supplier data in Oracle

Validate and Approve Invoices

Enter Invoice

Pay Invoice

A/P 100,000

Transfer information

60,000 10,000 30,000

Create Accounting Entries

to general ledger 4

Integrated Process Flow Oracle Purchasing

Oracle Inventory

Oracle Payables

Place Orders Requisition Receive Goods Purchase Order

Raise a Receipt Inspection Store Goods

Record Invoices Received Approve Invoices Pay Invoices Reconcile Payments Update Account Balances

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R12 Payables

INTEGRATION WITH MODULES

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Integration

Oracle Human Resources

Oracle Projects

Oracle Cash Management Oracle e-Commerce Gateway

Oracle Workflow Oracle Payables

Oracle Property Manager

Oracle iExpenses Oracle Purchasing

Oracle Assets

Oracle General Ledger 7

R12 Payables

TRANSACTION OVERVIEW :SUPPLIER MODEL 8

Supplier Model Release 12

11i

Operating Unit Specific

E- Biz Suite Specific Supplier

Supplier Locations or Addresses Locations or Addresses

Scotland Scotland

Purchasing site RFQ Only site

London

Purchasing site Pay site

London

France

France

Pay site

Purchasing site RFQ Only site

Purchasing site Pay site

Pay site

Definition of Suppliers in AP

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Supplier Model

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Suppliers Create

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Merging Duplicate Suppliers

Run supplier audit report

Identify duplicate suppliers

ABC Corporation

ABC Corp

Merge suppliers

Maintain audit trail

Review merge results

ABC Corporation 12

R12 Payables

TRANSACTION OVERVIEW :INVOICE 13

Invoice Type • Following are all the types of Invoices that can be created in AP  Standard  Mixed  Credit Memo  Debit Memo  Prepayment  Expense Report  Retainage Release  Transportation Invoices  Withholding Tax

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Invoice Line

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Invoice Header and Line

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Invoice Distribution

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Progressive Contract Financing Complex Service Contract     

High dollar value projects. Long lead time delivery schedules. Progress payments based on work completion. Advances and progress based financing options. Retainage

Release Progress Payment Release and Recoup Advance Apply Retainage Release Retained Funds

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Invoice for Progress

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Expense Reports

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Recurring Invoices

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R12 Payables

AP/AR NETTING

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Recurring Invoices

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AP/AR Netting

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AP/AR Netting Define Netting Control Account Bank should be used by AP and AR

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R12 Payables

PERIOD CLOSE AND RECONCILIATION 26

PERIOD CLOSE

Review, balance, and Transfer to reconcile AP Oracle transactions General Ledger

Review transfer results, and resolve transfer issues

Post journal entries in GL

Reconciliation Opening Balance +Posted Invoice -Posted Payment = Closing Balance

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Exception Report

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Security Invoice Validation and Hold

Invoice Matching

Online Validation Supplier Hold Distribution Amount Variance Quantity Billed is NOT EQUAL to Quantity Received Not Matched to Purchase Order

Match Invoice to Purchase Order Reduce Error in Data Entry

Invoice Validation and Hold

MOAC

Set up Approval Rules Setup Necessary for Validation Line Level Validation enabled in R12

Provide data access to multiple operating units

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Invoice Holds

Quantities Invoiced Greater then Quantities Ordered

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Invoice Holds and Releases

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Releasing Holds

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Matching to PO & Receipts

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R12 Payables

OPEN INTERFACE

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Open Interface Open Invoice Interface

Supplier Interface

To Import Invoice from external system

To Import supplier data from external system

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R12 Payables

REPORTS

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Reports • • • • • • • • • • • • • • •

Invoice Approval Status Report Invoice Aging Report Invoice Register Invoice on Hold Report Matching Hold detail Report Payables Open Interface Report Payables Posted Invoice Register Prepayment Status Report Recurring Invoices Report Supplier Audit Report Suppliers Open Balance Letter Suppliers Open Interface Report Suppliers Report Unaccounted Transactions Report Void Payment Register

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Reports

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