Manual for the Online Waitlist Module Student View Office of the University Registrar Registrar Academic Information Systems Section January 2018
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Reminders: 2nd Semester 20172018 •
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All waitlists for all courses will be “Open” from January 3, 2018 12 noon to January 5, 2018 12 noon. It will be “ Closed” thereafter.
The offering unit can only process each waitlist when the waitlist is “Closed” It is up to the Department to “ Open” each waitlist after January 5, 2018.
This module will be available until the last day of Change of Mat.
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Step-by-Step Processes •
Accessing the Waitlist Module (Slides 4-7)
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Waitlisting in a Class (Slides 8-11)
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Cancelling a Waitlisted Class (Slides 12-14)
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Accessing the Waitlist Module 1. Login with your account at crs.upd.edu.ph
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Accessing the Waitlist Module 2. Access the Preenlistment Module through the list of modules on the left pane of your CRS account. Scroll down to search for a class.
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Accessing the Waitlist Module 3. Search for a Class using the search field. Then click on “Search”
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Accessing the Waitlist Module 4. Choose a subject to display all available sections by clicking “Show Classes”
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Waitlisting in a Class 1. After viewing available classes, take note of the schedule on when the Waitlist will be closed. Or if it is closed, note the schedule on when it will open. If it is closed and no schedule is published, then it will not be opened again for waitlisting.
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Waitlisting in a Class 2. Click on Add to Waitlist to apply for a waitlist in that class.
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Waitlisting in a Class 3. A success message is shown when adding a waitlist
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Waitlisting in a Class 4. Note that the newly waitlisted class will appear on the schedule (but without the green check mark) and in the table of waitlisted classes
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Cancelling a Waitlisted Class 1. Click on Cancel Waitlist to Cancel a waitlist application
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Cancelling a Waitlisted Class 2. Note the success message
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Cancelling a Waitlisted Class 3. You’ll find the newly cancelled class in your “My Cancelled Waitlists”
Waitlisted classes may also be cancelled when another waitlisted class, that is in conflict with it, is granted, or if it was cancelled by the offering unit.
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General Guidelines •
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You can enlist in any class and in multiple sections of the same course. However, you cannot waitlist in a course that conflicts with an already granted course obtained through preenlistment. If you have waitlisted in many sections of a course and you are granted a slot in a section, then all other waitlist applications of the same course are automatically cancelled. If you have waitlisted in several classes in a specific time slot e.g. TTh 1-2:30 pm and you are granted a slot in a class, then all other waitlists for classes that conflict with the newly granted class will also be cancelled. There are no rankings during waitlisting since enlistment processing is decentralized to the respective departments. Hence, your least desired class might be granted if that class was processed first before your most desired class. 15
General Guidelines •
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Granting of class slots is the prerogative of the offering unit. The unit can choose to assign the slots to the waitlisted students in any way like “random assignment” or "priority by student type". Please contact the respective offering/enlisting unit if you have any questions on how and when they will grant slots to waitlisted students. You can waitlist in any class as long as it is open. When the waitlist is closed, you cannot apply for a waitlist anymore. However, a closed waitlist can be opened again at the discretion of the offering unit. The offering units cannot grant slots to a student if the waitlist is open. They can only do this if the waitlist is closed. 16
Questions? •
Contact the OUR AISS Section at: •
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981-8500 local 4560
[email protected] https://www.facebook.com/groups/updcrs/
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