Online Job Application System For RMCI

JOSE RIZAL UNIVERSITY 80 Shaw Blvd., Mandaluyong City

Online Job Application System for Rational Merchandising Concepts Inc.

A Project Study Proposal Presented to the Faculty of the Computer Science of the Technological Studies Jose Rizal University

In Partial Fulfillment of the Requirements for the Degree of Bachelor in Commercial Science major in Computer Science

By

Autentico, Marjorie G. Bernabat, Edelyn C. Soriano, Mary Joan K.

Ms. Mengvi Gatpandan Faculty Adviser

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05 March 2010

I. Document Format

A. Project Study Proposal Outline and Contents Title Page

JOSE RIZAL UNIVERSITY TECHNOLOGICAL STUDIES CS/IT DEPARTMENT

Project Study Guidelines

Prepared by: Autentico, Marjorie G. Bernabat, Edelyn C. Soriano, Mary Joan K.

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List of Tables List of Figures Figure 3.0 General Overview of “Spiral Model”

3-2

Table of Contents 1.0 Problem Definition 1.1 Company Profile 1.1.1 History 1.1.2 Vision Mission 1.1.3 Organizational Chart 1.1.4 Location of the Study 1.2 1.3

Conceptual Framework of the Study Statement of the Problem 1.3.1 General Problem 1.3.2 Specific Problems 1.4 Objectives of the Study 1.4.1 General Objectives 1.4.2 Specific Objectives 1.5 Significance of the Study 1.6 Scopes and Delimitation 1.7 Definition of Terms 1.7.1 Conceptual Terms 1.7.2 Operational Terms 2.0 Review of Related Studies 2.1 Foreign Studies TSA Screener Online Job Application Online Job Search Zen and the Art Recruitment 2.2 Local Studies Trabaho.com Online Application East West Center Job’s online .com.ph 2.3 Synthesis 3.0 Research Design and Methodologies 3.1 Research Design (Experimental Method) Research Paradigm 3.3 Instrumentation 3.4 Data Collection 4.0 Business Process Analysis Business Process Analysis

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4.1

Description of the current process 4.1.1 Context Level Diagram 4.1.2 Level 0 Diagram

4.2 Description of the Proposed System 4.2.1 Context Level Diagram 4.2.2 Level 0 Diagram 4.2.3 Child Diagrams 4.3 Feasibility of the Proposed System 4.3.1 Technical Feasibility 4.3.2 Operational Feasibility 4.3.3 Economical Feasibility 4.3.3.1 CBA 4.3.3.2 ROI 5.0 Summary, Conclusion and Implementation Plan 5.1 Trainee 5.1.1 Trainee Profile 5.1.2 Trainee Details 5.2 Installation 5.2.1 Conversion Method 5.3 Summary and Conclusion 5.3.1 Summary 5.4 Conclusion Source Codes Screen Shots/Screen Design Appendices Resume

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ACKNOWLEDGMENT The proponents want to express their heartfelt gratitude to the following: First God, who given them graces and divine guidance; to their parents and families for their continuous and overflowing support, love and motivation in any ways they can. To Rational Merchandising Concept Inc., especially to Sir Edwin Estanislao their HR Head for allowing them to do this study on their company.

To Ms. Mengvi Gatpandan, for her guidance and support as the proponents’ advisers in this subject matter; and

To Prof. Lea Nisperos and Prof. Gina Clemente the members of their panel for IS Development 1 and the two members of the panel for IS Development 2, Prof. Shirley Pangan and Prof. Mary Ellaine Cervantes for their sensible comments and relentless guidance that have helped the proponents made this study more comprehensive.

GRACIAS

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1.0 Problem Definition 1.1 Company Profile RMCI take pride in the quality of their own. Their Management and Support team has learned all aspects of filled merchandising through extensive hands-on experience. They have the capabilities to execute any merchandising programs. They endeavor to hire only the most qualified field personnel. Rational Merchandising Concepts, Inc. is now on its 23rd year of providing solid Merchandising and Promotional services to their clients. 1.1.1

History Rational

Merchandising

Concepts,

Inc.,

was

founded

in

September 1985 to meet the needs of manufacturers and retailers. Rational Merchandising Concepts, In., was previously established as “First Rate Marketing” before the corporate name was changed to Retail Merchandising Concepts, Inc., in 2005 1.1.2

Vision To maintain the leadership in the field of merchandising as a company recognized for its continuous pursuit of excellence in the implementation of programs designed to promote the interests of manufacturers, retailers, the workforce and the various public it serves.

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Mission •

To complement creative thinking with a pro-active aggressive

approach

to

merchandising

program

implementation done by well – trained and capable merchandising personnel. •

To be the paragon of professionalism in the industry and serve as the shining example of quality merchandising service for practitioners and industry members to emulate and follow.

•

To provide quality, cost-efficient merchandising service that

will

spell

the

differences

between

promotional programs and nonPerforming efforts.

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successful

1.1.3 ORGANIZATIONAL CHART EMMANUEL L. ENCISO Chairman of the board

ROSARIO D.LIONG VP & Treasurer

DANILO B. CARNAY President/Gen.Mngr

ROSARIO D.LIONG

MA. ANA P. TUANO Asst. General Mgr.

Admin. /Acctg. Mngr.

CREDIT & COLLLECTIO N

VINCE PERLAS EDP/OIC

CREDIT & COLLLECTIO N

ENCODERS

EDWIN ESTANISLAO HR Head

EFREN SALVADOR Asst. Operations Mngr.

HR Asst.

GMA

PROJECT SUPERVISOR

BETH S. LACONICO Operations Mngr. II

CEBU

LUZON

Senior Supervisor Superviso rs Back checkers Team Leaders

CENTRAL Superviso rs NORTH

Superviso rs

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SOUTH Superviso rs

LC NOEL Branch Mngr Superviso rs

JOAN G. REYES Admin Asst.

BAC/ILO

DAVAO

EV NOBELEZA Branch Mngr.

RG MERTO Branch Mngr.

Superviso rs

WEST

Superviso rs

1-8

Superviso rs

CDO/ZA M N.PONPERADA Branch Mngr

Superviso rs

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1.1.1 Location of the Study

The location of the study is on the HR Department where the information of the applicants if filed. The proponents focus on the HR Department because it is where the process of applicants is being processed. And it is where the bulk of information of applicants is being dumped.

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1.2 Conceptual Framework of the Study This section includes a table/diagram of the every input-process-output

Input

- Time Consuming

- Unorganized Files

- Unsecured Data

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Process

Output

- reduces time in the part of applicants and Human Resource Department. Through the proposed System, w/c is Online Job Application; every information of their applicants will be organized in their respective databases. - Through the use of proposed System, the data will be secured according to their respective place.

Online-Job Application for Rational Merchandising Concepts Inc.

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1.3 Statement of the Problem 1.3.1 General Problem The general problem of the study intends to solve on how to streamline the process of applicants. 1.3.2 Specific Problems •

Time Consuming

•

Unorganized Files

•

Unsecured Data

1.4 Objectives of the Study 1.4.1 General Objectives The general objective of this study is to design and to develop an Online Job Application System for Rational Merchandising Concepts Inc. 1.4.2 Specific Objectives The specific objective of this study is: •

To lessen the time consumed by the walk-in applicants.

•

To avoid unorganized files of the applicants.

•

To be sure that the data of the applicants are secured.

.

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1.5 Significance of the Study People who will benefit this study are the management, because through the Online Job Application that will be develop, the management will get applicants in much easier way than the bulk of applicants that will come on their office everyday. One of the beneficiaries would be the intended user which is the applicants, because through the Online Job Application System the applicants from the far places could apply easily through the Online Job Application System. 1.6 Scope and Delimitations Everything that is operated by the Human Resource Department is part of the proponents study, including all the necessary documents about the information of the applicants. Including also the posting of Job of the client that is being approved by the administrator. And also the sending of the applicants resume through online.

Passing of requirements and orientation to the applicants who passed the necessary exams, are not part of the proponents study of the system.

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1.7 Definition of Terms 1.7.1 Conceptual Terms 1. Data – character group in specific patterns, to which meaning is assigned; commonly used to designate the numbers, facts, concepts, or the like to be processed by a program although any information input to a computer system is considered data. 2. Database – a set of interrelated data records stored on a Direct Access Storage Device in a data structure that is designed to allow multiple applications to access the data to have minimal redundancy of data, and to allow for growth and change. 3. Information – data has been processed by a computer and produced as output in a form meaningful to a user. 4. Input – designated data and/or programs entered or to be entered into the computer for processing. 5. Internet – the shared global computing network. A network based on standards including Internet Protocol (IP), Simple Mail Transfer Protocol (SMTP) and the Domain Name System (DNS), which enables global communications between all connected computing devices. It provides the platform for web services and the World Wide.

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6. Link – the hardware and/or software used to connect two or more devices or systems. 7. Output – designating ay of the devices involved in printing or storing the results of computer processing. 8. Process - to perform any of various operations in order to obtain specified results. 9. Program – a logically arranged set of programming statements (or instructions) defining the operations to be perform by a computer in order to achieve the desired results. 10. System – an aggregate f hardware, software, and personnel organized to perform a function or functions. 1.7.2 Operational Terms 1. Add–button used in adding something, or adding data in a database. 2. Close – button used to closed window in a database. 3. Delete – button used to delete a specific records in a database. 4. Edit – button used to edit a specific records in a database. 5. Submit – button used to submit new data in a database. 6. Exit – button used to exit the tab, or the window of the database. 7. Update – button used to update data in a database. 8. Back – button used to go back to the previous page.

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2.0 Review of Related Studies 2.1 Foreign Studies TSA Screener Online Job Application The Transportation Security Administration expects to hire hundreds or even thousands of screeners this spring in order to cover shortfalls in several airports across the U.S. If you want to apply for a job as a TSA screener, you need to read this. The TSA is changing its hiring process for screeners and other staff so that officials at each airport are responsible for hiring decisions, rather than the previous system where hiring was contracted out to a separate company. Officials hope that this process will eventually improve the hiring process, but for now it’s resulted in understaffing at many airports, as many aren’t yet ready to process applicants.

Hampton, Michael, “TSA Screener Online Job Application” a Creative Common Attribution Non- Commercial No- Derivative Works 3.0, under United States License, April 20, 2006, http://www.homelandstupidity.us.,July 17, 2009

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ONLINE JOB SEARCH The aim of this project is to help students find a job that suits their profile. This Provides a common platform for the job seekers to search for jobs on one website Instead of searching them on multiple websites which highly reduces the time of searching for a suitable job. This website also provides a platform for the recruiters to post a job and search for the resume suitable to their job requirements.

Kansas State University, “Online Job Search”., 2008

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Zen And The Art Of Recruitment One of the most challenging problems for any Human Resources department is recruitment, the art of matching potential employees with vacancies within the organization. The process is complex: place an advertisement, wait for resumes to roll in, and then begin the arduous task of sifting through them in search of potential recruits. This is usually followed by interviews and reference checks of potential candidates, and perhaps a job offer. The Art of Zen Recruitment© is for the ultimate recruitment warrior to be a willing leader, having no fear of taking others along into the battlefield. Knowing that others also can excel to levels they have only imagined, and therefore have the opportunity to achieve success through accomplishments they may have thought impossible. By providing a greater sense of purpose, the ultimate recruitment warrior takes recruitment to it’s highest level. There is a ‘zone’ that can be reached. Our ultimate goal is to become one with that zone, for that is the essence of Zen.

Icarus, “Zen and the Art of Recruitment”, August 28, 2002, http://www.sarchinsight.net.July 17, 2009

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2.2 Local Studies Trabaho.com Trabaho.com has been the Filipino job seeker's partner since 1996, the year when it became the premiere online recruitment site in the country. Conceptualized and developed by the creative minds of Web Philippines, Inc., the site aims to provide global Filipinos with an accessible venue for limitless career opportunities, for corporate organizations to receive time-saving and cost-effective online recruitment solutions, and to support government initiatives for improving the employment situation in the country. Now empowered with a roster of highly competitive services and a better design, Trabaho.com is set to fulfill its role of being the jobseeker's your "Complete Online Career Resource." Thanks to the help of its strategic partners today, job seekers can expect to be greatly empowerment in charting their career path. Trabaho.com's unique advantage is that its goals are governed under Web Philippines Inc.'s mission to improve its services. Web Philippines, Inc. (WPI), founded in 1996, is an Internet Business Solutions Provider that focuses on three strategic areas: website assessment/planning, design and development, and management. Web Philippines, Inc., “Trabaho.com”. http://www.trabaho.com.,July 17, 2009

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Online Application East West Center East West Placement Center, Inc. is duly authorized and licensed by POEA under license no. NCC-03-0234 (renewed licensed no. POEA-574-LB-121302-R) to recruit, hire and process manpower for its accredited foreign. EWPCI's operation is computerized. In 1993, it had developed it's own proprietary system (program) to manage the entire manpower recruitment process dubbed the Recruitment Management System (RMS). Both the POEA and the Royal Embassy of Saudi Arabia recognize the fact that it was the first of its kind to be implemented in a recruitment agency in the Philippines. In 2000, the RMS was augmented to support the expansion of the company. Currently, the company is completely redeveloping the RMS for the third time to integrate our corporate interactive. Since its inception in 1993, the company has deployed thousands of workers and to date, have been consistently ranked by POEA as having the highest deployment.

Online Application East West Placement Center., www.eastwest.com.ph/ewapplication.php., July 17, 2009

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Job's Online.com.ph In a world in which the average consumer is exposed to thousands of media messages a day, there is no room for guesswork. That is why companies are relying more and more on targeted advertising campaigns.

Jobsonline.com.ph can develop a targeted web and email marketing campaign for your company targeting either the corporate Human Resource Department decision maker or career oriented jobseekers.

Jobsonline.com.ph is owned and managed by Systema Computer Solutions Corp., http://www.jobsonline.com.ph, July 17, 2009

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2.3

Synthesis TSA Screener Online Job Application vs. Online Job Application for RMCI Similarities between TSA Screener Online Job Application to the proposed system w/c is Online Job Application is that they are both accessible through online, which means that the applicants can apply directly to the certain company without going to the place where the agency are. The difference between the two Online Application is that TSA Screener is hiring for the company itself as where the proposed system is hiring for the benefit of their clients, which is the RMCI’s client. Online Job Search vs. Online Job Application for RMCI One of the similarities of Online Job Search that is being related to the proposed system w/c is the Online Job Application is that both system are aiming to help people find a suitable job for them. Zen and the Art of Recruitment vs. Online Job Application for RMCI Similarities between Zen and the Art of Recruitment to the proposed system which is Online Job Application for RMCI, is that both of them are recruiting online which place an advertisement waiting for the résumé’s and then in searching of potential recruits.

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Trabaho.com vs. Online Job Application System for RMCI One of the similarities of Trabaho.com that is being related to the proposed system, is that both sites aims to provide global Filipino with an accessible career and to support government for improving the employment situation in the country. Job’s Online.com.ph vs. Online Job Application System for RMCI One similarities of Job’s Online.com.ph to the proposed system , is that both system are aiming one goal, which is to help Human Resource Department of the company to seek for an employee whom is career oriented and for the employee to have their desired job without consuming much time. The same as the Online Job Application System that is being developed by the proponents, and it is being developed for RMCI company for them to have an applicants for their designated clients without consuming much time sorting of the information of the applicants. The difference between the two systems, is that the Job’s Online.com.ph is also designed for targeted web and email marketing campaign where as the Online Job Application, is purely designed for the application of the applicants.

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Online Application East West Center vs. Online Job Application System for RMCI One similarity of Online Application East West Center to the proposed System is that both systems are designed for recruitment agency. Both agency are recruiting for the jobs to fill –in The only difference between the two Systems is that Online Application East West Center was developed for recruiting, hiring, and process manpower for its accredited foreign, where as the Online Job Application is being proposed purely for the local accredited client of the RMCI agency.

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3.0

Research Design and Methodologies 

Research Design (Experimental Method)

The experimental method involves manipulating one variable to determine if changes in one variable cause changes in another variable. This method relies on controlled methods, random assignment and the manipulation of variables to test a hypothesis. The relation or the proponents study which is the Online Job Application System for RMCI to experimental method is that both of the experimental method and the flow of the proponents system is design to manipulate the process of the company, to make it easy for the applicants on how to apply and to control the number of people in person in the company.

Identifying Problems

Determining Information

Analyzing 　 System Needs Designing the Recommended Developing and 　 Documenting

Testing and Maintaining

Implementing 　 and Evaluating Business Process Analysis

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Figure 3.2.1 Spiral Model (System Develop Life Cycle) The first step done in identifying the problem is to identify first a need for view system. This includes determining whether the business problem or opportunity exists, conducting a feasibility study to determine if the proposed solution is cost effective, and developing a project plan.

3.0 Developing Information Requirements The stage where the groups analyzing the operation of the company, to save time to advance and transform the flow of a work into accurate and understandable outcome. These where done through the group interview with the company EDP department and also questioners that were given out to the personnel and staff of the company, which were both used in order to fully understand the flow as well as the problem of the company regarding with their current system, in order to come up with the best solution. 2. Analyzing System Needs To analyze the existing system of the company, the group constructed a data flow diagram to further explain and analyze the logic and processes of the current system were the group under study. 

Designing the Recommended System This phase uses a unique style and advances the specified system as an input and output consider, user friendly the design will serve as a blueprint

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for the system and helps detect problem before these error are built into the final system. The idea is to create a system design with the needs of the users 

Developing and Documenting Software In this phase the design translated into the code. Computer programs will be written using a conventional programming language. The group wants to use a combination of PHP, Apache and MySQL as the front-end and back-end programs for the new Logistics Management system to be proposed considering that there are no existing programs used in Purchasing and warehouse and distribution departments. This application to be developed shall also be documented for future and further development. 

Testing and Maintaining

The group will solve any problem or trouble that the system might experience. They will regularly check the system to ensure its effectiveness and functionality. The group gives their consent to the company’s Information and Technology department for its maintenance. 

Implementing and Evaluating the System Modification and changes were made after system has been configured and that for the optimization of the system.

3.3 Instrumentation The application that the group decided to use is PHP for the front-end and MySQL for the back-end. The group chooses this software because these are open source software, meaning these are free and can be downloaded in the Internet and also this software does not require much skill in understanding the application. The platform that the group is going to use is the Microsoft XP. The group chooses this platform because it is the most commonly used platform and it is also a user-friendly.

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4.0 Business Process Analysis 4.1 Description of the Current Process 4.1.1 Narrative of Context Level Diagram Applicants will submit their requirements through Manual Job Application System. And after that the Management will release the Applicants Listings and also the Assign Store of which the qualified applicants will be designated.

4.1.2 Context Level Diagram

0.0

Qualification of Applicants

Desired Job Applicants

Applicants Information

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MANUAL JOB APPLICATION SYSTEM

Human Resources Department Applicants List

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4.1.3 Narrative of Level 0 Diagram Current System Applicants will submit their resumes at the Rational Merchandising Concepts, Inc. together with their requirements, they need to fill-up 201 form. After answering the necessary questions written in the 201 form, interview will be scheduled for written exam. And for Orientation or workshop, and after the Orientation/workshop, the agency will be assigning the qualified Applicants to their designated client.

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4.2 Description of the Proposed Process 4.2.1 Narrative Context Level Diagram 1. Client will create a Job to be forwarded to the administrator. 2. Administrator will post the Job Availability to the Online Job Application System 3. Applicants will have to choose their desired job. 4. The system will generate the report to the administrator.

4.2.2 Context Level Diagram of Proposed System

0.0

Create Job Available

CLIENT Job Details APPLICAN TS

Applicants Information

ONLINE JOB APPLICATION SYSTEM

Qualified Applicants Job List Availability

ADMIN Available Applicants

GENERATE REPORT

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4.2.1 Dataflow Diagram (Proposed System)

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4.2.3 Narrative (Proposed System) Level 0 Diagram 1. The client will create a job availability in the Online Job Application System, subject for the administrators approval. 2. Administrator will approve the job created by their client and it is automatically be posted in the Online Job Application System. 3. Once the job has been posted in the Online Job System it will be viewed by the applicants. 4. The applicants can view all the Job Listings made by the administrator. 5. If the applicants don’t have an account yet to the System, he/she need to register first before he/she can view all the Job Listings and can apply Online. 6. In applying, the applicants need to fill up a resume first before selecting his/her desired job. 7. After selecting a Job it will be submitted to administrator for the approval. 8. And if the application is approve, it will be pass on the client side for them to view all the applicants that has been approve by the administrator.

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4.3 Feasibility of the Proposed System 4.3.1 Technical Feasibility a. What computer-based support is in use prior to installation of the new system? Answer: None, because the Rational Merchandising Concepts Inc. is using Manual System, where in the applicants will personally go to the RMCI agency to apply for a certain job. b. Does the new system need to interface with existing system(s) or are the existing system(s) to be replaced entirely?

Answer:

The new system need to interface with existing system only, not to be replaced it entirely, because the focus of the Online Job Application System is to apply for a job Online. And the bottom line is still they need to go to the RMCI agency to personally take the necessary exams, and for their workshops or orientation before they will be designated to the RMCI’s client. 4.3.2 Operational Feasibility

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The Human Resources will have to operate the system as it has illustrated. Because they need to Open and check to those applicants inquiring, and who are interested to be part of their team or company.

4.4 Economical Feasibility 4.4.1 Alternative A: OUTSOURCE DEVELOPMENT COST

Personnel System Analysts Senior Programm er Database Designer

No. Of Personnel

Min. rate per Day

No. of Days Work

Total

1

P1400.00

150ays

P 210, 000.00

1

P1400.00

150ays

P 210, 000.00

1

P2000.00

150ays Total Personnel Cost:

P 200, 608.00

New Hardware and Software 1 unit server without Operating System 5 units Personal Computer Celeron without Operating System O.S Microsoft Windows Server 2003 MYSQL Apache web server PHP CNET 24 ports switch LAN cable and Jack Online Web Hosting

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P 620, 000.00

Price P85,000.00 P92,190.00 P45,000.00 Open Source Open Source Open Source P1,890.00 P2,524.00 P 700.00S

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Total

P 230, 992.00

Total Personnel Cost

P 620, 000.00

Total Development Cost

P 389, 008.00

PROJECTED ANNUAL OPEARTING COST FOR ALTERNATIVE A: Expenses

Hours Used

Rate per Hour

Days

Monthly

Annual Cost

Electric Bills

9 hrs.

10

26

P2,340.00

P28,080.00

Maintenance Technical Support (2x a week)

No. of Men

Rate per Day

Monthly

Annual

2

P500.00

P8,000.00

P96,000.00

Total Projected

P119, 232.00

Alternative A: OUTSOURCE SERVER Tangible Benefits For year 1 Projected Annual Benefits No. Of Men 2 1

Personnel Employee Overtime Data Encoder IT Total Personnel Savings

Office Supplies

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Annual Salary for Overtime 31,200.00 18,000.00 P 49, 200.00

Amount

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Total Supplies Savings Total Personnel Savings Total Tangible for Alternative A

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P153,000 P49,200 P202,200

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COST BENEFIT ANALYSIS FOR ALTERNATIVE A: ONLINE JOB APPLICATION SYSYTEM Cash Flow Description Development Cost:

Year 1

Year 2

Year 3

Year 4

Year 5

Year 6

(117,120.00) 0.87 (101,894.04)

(122,976.00) 0.75 (92,969.85)

(129,125.00) 0.65 (84,964.25)

(135,581.00) 0.57 (77,416.75)

(142,360.00) 0.50 (70,752.92)

(149,478.00) 0.43 (64,275.54)

(357,460.00 )

(459,354.04)

(552,324.25)

(637,288.05)

(714,705.25)

(785,458.17)

(849,733.71)

0

202,200.00

232,530.00

267,409.05

307,520.92

353,649.05

406,696.04

1.00 0

0.87 175,914

0.75 174,397.00

0.65 173,816.17

0.57 175,286.92

0.50 176,824.52

0.43 174,879.45

0

175,914.00

350,311.05

524,127.67

699,414.59

876,239.11

1,051,118.05

0

1

2

3

4

5

6

(-357,460)

(-283,440.40)

(-202,012.75)

(-113,160.83)

(15,290.60)

(90,780.94)

(201,384.79)

Cash Floe Description

0

1

2

3

4

5

6

Development Cost:

(357,460) (117,120.00)

(122,976.00)

(129,125.00)

(135,581.00)

(142,360.00)

(149,478.00)

Operation and maintenance cost: Discount Factors 15% Time Adjusted cost (adjusted Present value) Cumulative time adjusted cost over lifetime Benefits Derived from the operation of the new system Discount Factors 15% Time-Adjusted Benefits(current of present value) Cumulative time-adjusted benefits over lifetime Cumulative lifetime time-adjusted costs + benefits

Year 0 (357,460.00 ) 1.00 (357,460.00 )

Total

Net Present Value analysis

Operational and Maintenance Cost: Discount Factors 15%

1.00

0.87

0.75

0.65

0.57

0.50

0.43

Present Value for Annual Cost

(357,460)

(101,894.04)

(92,969.85)

(84,964.25)

(77,416.75)

(70,752.92)

(64,275.54)

Total Present Value of Maintenance Cost: Benefits derived from operation

(849,733.7 1) 0

202,200

232,530

267,409.05

307,520.92

353,649.05

406,696.04

Discount Factors 15% Present value of annual benefits

1.00 0

0.87 157,914

0.75 174,397.05

0.65 173,816.17

0.57 175,286.92

0.50 176,824.52

0.43 174,879.45

Total Present value of lifetime benefits Net Present Value of this alternative

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1,051,118.0 5 201,384.71

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Lifetime ROI = Annual ROI = Net Present Value =

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1,051,118.05– 849,733.71 X 100 = 24.00 / 24 % 849,733.71 24.00/ 6 = 0.1121 = 0.04 % or 40 % 201,384.71

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Narrative of Cost Benefit Analysis: Alternative A Proposed alternative A is an Outsource. The proponents, proposed a new hardware for file processing, file sharing and data communication. The proponents decided to have an Online Web-hosting with costs P2, 000.00. The Personnel are compose of 1 System Analyst (P210, 000.00 for 5 month’s salary), 1 Senior Programmer (P210, 000.00 for 5 months salary), and 1 Database Designer (P 200,000 for 5 months salary). The new software to be used is PHP and MYSQL, which are both open source. The total Annual Operating System is P215, 232.00, and the proponents total Development Cost P357, 460 and the total Benefit costs P202, 200.00

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Alternative B: IN HOUSE SERVER JOB DEVELOPMENT COST

Personnel

No. Of Personnel

Min. Day

rate

per

No. of Work

Days

System Analysts Senior Programmer

1 1

P1400.00 P1400.00

100 days 100 days

P170,000.00 P170,000.00

Database Designer

1

P2000.00

100 days Total Personnel Cost:

P231,608.00

New Hardware and Software

Price

1 unit server without Operating System 5 units Personal Computer Celeron without Operating System O.S Microsoft Windows Server 2003 MYSQL Apache web server PHP Symantec Norton Anti-various CNET 24 ports switch LAN cable and Jack Total

P85,000.00 P92,190.00 P45,000.00 Open Source Open Source Open Source P4,188.00 P1,890.00 P2,524.00 P230, 792.00

Total Personnel Cost

P571, 608.00

Total Development Cost

P340,816.00

Total

P571,608

PROJECTED ANNUAL OPERATING COST FOR ALTERNATIVE B:

Expenses

Hours Used

Rate per Hour

Days

Monthly

Annual Cost

Electric Bills

9 hrs.

10

26

P2,340.00

P28,080.00

Maintenance Technical Support (2x a week)

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No. of Men

Rate per Day

Monthly

Annual

2

P500.00

P8,000.00 Total Projected

P96,000.00 P 124, 080.00

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Alternative B: INHOUSE SERVER Tangible Benefits For year 1 Projected Annual Benefits No. Of Men 1

Personnel Employee Overtime IT Total Personnel Savings

Office Supplies Total Supplies Savings Total Personnel Savings Total Tangible for Alternative A

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Annual Salary for Overtime P20, 000.00 P 20, 000.00 Amount P100, 000.00 P20, 000.00 P 120, 000.00

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Cash Flow Description Development Cost:

Year 0 (399,258. 00)

Year 1

Year 2

Year 3

Year 4

Year 5

Year 6

(122,976.00 ) 0.75 (92,969.85)

(129,125.00)

(135,581.00)

(142,360.00)

(149,478.00)

1.00 (399,258. 00)

(117,120. 00) 0.87 (101,894. 04)

0.65 (84,964.25)

0.57 (77,416.75)

0.50 (70,752.92)

0.43 (64,275.54)

(399,258. 00)

(501,152. 04)

(594,122.25 )

(772,056.35)

(849,473.10)

(353,649.05)

(406,696.04)

0

202,200.0 0 0.87 175,914

232,530.00

267,407.05

307,250.92

353,649.05

406,696.04

0.75 174,397.05

0.65 173,816.17

0.57 175,286.92

0.50 176,824.52

0.43 174,879.45

175,914.0 0 1

350,311.05

524,127.67

699,414.59

816,239.11

1,051,118.05

2

3

4

5

6

Operation and maintenance cost: Discount Factors 15% Time Adjusted cost (adjusted Present value) Cumulative time adjusted cost over lifetime Benefits Derived from the operation of the new system Discount Factors 15% Time-Adjusted Benefits(current of present value) Cumulative time-adjusted benefits over lifetime

1.00 0 0 0

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Total

Cumulative lifetime timeadjusted costs + benefits

(399,258 )

(325,238 .04)

(243,810.7 5)

(247,928.68)

150,058.51

43,986.91

116,616.94

Cash Floe Description

0

1

2

3

4

5

6

Development Cost:

(399,258 ) (117,120 .00) 0.87 (101,894 .04)

(122,976.0 0) 0.75 (92,969.85 )

(129,125.00)

(135,581.00)

(142,360.00)

(149,478.00)

0.65 (84,964.25)

0.57 (77,416.75)

0.50 (70,752.92)

0.43 (64,275.54)

Net Present Value analysis

Operational and Maintenance Cost: Discount Factors 15% Present Value for Annual Cost Total Present Value of Maintenance Cost: Benefits derived from operation Discount Factors 15% Present value of annual benefits Total Present value of lifetime benefits Net Present Value of this alternative

1.00 (399,258 )

(P984,501. 56) 0

202,200

232,530

267,409.05

307,520.92

353,649.05

406,696.04

1.00

0.87

0.75

0.65

0.57

0.50

0.43

0

175,914

174,397.05

173,816.17

175,286.92

176,824.52

174,879.45

Business Process Analysis

P1,051,118 .05 P116,616.9 4

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Narrative of Cost Benefits Analysis Alternative B In Cost Benefit Analysis for the Alternative B, the proponents determined to have an Inhouse web hosting to handle the database which worth P700.00. The personnel are compose of 1 System Analyst (P170, 000.00 for 5 months salary) 1 Senior Programmer (P170, 000.00 for 5 months salary) Database Designer (P231, 608.00 for 5 months salary). The proponents come up with the total of P399, 258.00 for the Development Cost. For the new hardware which is the server computer the full amount is P43, 304.00 while for the new software we acquire PHP, Apache and MYSQL (Open Source). In our Project Annual Operating Costs we decided to spend P340, 080.00 for a programmer then for other expenses which are the maintenance of server, pre-printed forms and electric bills (P26, 000.00/month). Because of these computations and information the proponents have the total benefit costs of P 202,200.00.

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4.1.1.1 ROI Alternative A: Lifetime ROI %

=

Annual ROI Net Present Value

= =

1,051,118.05– 849,733.71

X 100 = 24.00 / 24

849,733.71 24.00/ 6 = 0.1121 = 0.04 % or 40 % 201,384.71

ALTERNATIVE B:

LIFETIME ROI

ANNUAL ROI

= =

1,051,616.94 – 984,501.56 984,501.56 6.75 / = 0.6 %

=

6/6 = 1 %

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5.0 IMPLEMENTATION PLAN 5.1 TRAINEE 5.1.1 TRAINEE PROFILE EDP HEAD – EDP must trained regarding the proposed system, because the EDP head are the one who are involve regarding the networking and also the EDP has more knowledge about systems. HR HEAD – HR head must also be trained regarding the proposed system, because HR department particularly the HR head has the right to access everything about the proposed system. The HR head will evaluate all the necessary requirements about the applicants, using the information of the applicants that has been submitted by them to apply for a certain job. 5.1.2 TRAINEE DETAILS The topics to be discussed in this particular section are for those who will use the proposed system, and these are as follows: •

Administration Side -

Includes the maintaining and updating of the database about the information of applicants that has been submitted by them through the proposed system.

-

Also includes monitoring of clients database and updating the jobs being passed by the client that the client is in need of.

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•

•

Client -

Log In

-

Registration of new clients

-

Posting of Job Availability to administrator

User/Applicants -

View Job Availability

-

Register (for new applicants)

-

Log In

-

Select through Job Availability

-

Fill Up Application Form

← 5.2 INSTALLATION 5.2.1 CONVERSION METHOD The proponents decided to choose the Parallel Method. It’s using the current system as well as the proposed system. The proponents decided to use the Parallel

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Method because after the implementation of the proposed system not all applicants would be aware about the new system that the company is using, so that’s why we proposed to use the Parallel Method before replacing their current system as a whole. 5.3 Summary and Conclusion 5.3.1 Summary The proposed study conducted to design an Online Job Application System with its objectives. In this study the existing system encounters most of its problem in their process of hiring applicants. The reason why we proposed a system where in the management will have an easier access on every detailed information of their applicants. 5.4 Conclusion Computer is now becoming part of the daily activities in the organization. The more common and obvious applicants are business application such as keeping records of applicants/employee. They are used in design problem such as making an outline report or setting projected schedule. The proposed system revolves around computers and is highly recommended to the employee of the company as the main user of the system.

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5.3 Maintain Plan GANNT CHART ONLINE JOB APPLICATION SYSTEM FOR RATIONAL MERCHANDISING CONCEPTS INC.

JUNE WEEK

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JULY WEEK

AUGUST WEEK

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SEPTEMBER WEEK

OCTOBER WEEK

Activities Company Hunting Planning Data Gathering Case Study Proposal Chapter I Introduction Chapter II Review of Related Study Chapter III Research Design and Methodologies Chapter IV Presentation, Analysis and Interpretation of Current and Proposed System Chapter V Summary, Conclusion and Recommendation Oral Defense Submission of Document HOME

1

2

3 4 1 2 3

4

1

2

3

4

1

2

3

4

LOGIN \

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1

2

3

4

REGISTER NEW USER

SEARCH JOB

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RESUME

UPDATE RESUME

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JOB LISTING

ABOUT US

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CONTACT US

REPORTS (ADMIN)

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APPLICANTS LIST (ADMIN)

APPLICANTS DATABSE (ADMIN)

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CLIENTS DATABASE (ADMIN)

VIEW USER (ADMIN)

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EDIT USER (ADMIN)

JOBS (CLIENT)

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VIEW JOB INFORMATION (CLIENT)

CREATE NEW JOB (CLIENT)

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PROFILE (CLIENT)

EDIT PROFILE (CLIENT)

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