New GL Configuration - Step by Step

Why New GL???? The intention behind SAP New GL Configuration is to Combine the features of GL, Profit Center Accounting, Reconciliation Ledger, Special Purpose Ledger, Business Area, Cost of Sale Accounting. Benefits: Benefits like Segment Reporting, Cost of Sale Accounting, Management Reporting, Parallel Accounting, Balanced Books are possible with New GL.

Activating General Ledger Accounting To make the settings and use the functions in General Ledger Accounting, you have to activate it. To do this, in Customizing choose Financial Accounting → Financial Accounting Global Settings → Activate New General Ledger Accounting. (or T Code FAGL_ACTIVATION) (This is already done in our sandbox)

Activating General Ledger Accounting has the following effects: ● The Customizing settings for General Ledger Accounting appear in the SAP Reference IMG. You access the settings under Financial Accounting (New) → Financial Accounting Global Settings (New) and General Ledger Accounting (New). ● The General Ledger Accounting functions appear in the SAP Easy Access menu under Accounting → Financial Accounting → General Ledger. (Now it is hided in Sandbox) ●

The tables for new General Ledger Accounting are activated and updated.

FAGLFLEXT

-

Totals Data Table

FAGLFFLEXP FAGLFEXA

Plan Line data Table -

FAGL_SPLINFO_FAGL_SPLINFO_VAL

Actual Line data table -

Splitting data table

In the standard system, the tables from classic General Ledger Accounting (GLT0) are updated as well as the tables in new General Ledger Accounting during the activation. This enables you to perform a ledger comparison during the implementation of new General Ledger Accounting to ensure that your new General Ledger Accounting has the correct settings and is working correctly. To compare ledgers, in Customizing choose Financial Accounting Global Settings (New) → Tools → Compare Ledgers.

Deactivating the updatation of tables for classic General Ledger Accounting Financial Accounting Global Settings (New) → Tools → Deactivate Update of Classic General Ledger.

The basic CONFIGURATION steps in New GL 1. Define Ledger for General Ledger Accounting F/A (New) > FAGS/ (New) > Ledgers >Ledger > Define Ledgers for General Ledger Accounting

Click on New

Click on Important Notes:   

 



We can use several ledgers in parallel This allows you to produce financial statements according to different accounting principles, for example. You must designate one ledger as the leading ledger. Leading Ledger: The leading ledger is based on the same accounting principle as that of the consolidated financial statements. If you use the account approach for parallel accounting, you post all data to the leading ledger. This leading ledger is integrated with all subsidiary ledgers and is updated in all company codes. This means that it is automatically assigned to all company codes. In each company code, the leading ledger receives exactly the same settings that apply to that company code: the currencies, the fiscal year variant, and the variant of the posting periods. You can define a second and third parallel currency for your leading ledger for each company code. In Customizing for Financial Accounting (New), choose Financial Accounting Global Settings (New) → Ledgers → Ledgers → Define Currencies of Leading Ledger.

2. Define Currencies for Leading Ledger: Financial Accounting (New)>FAGS (New)>Ledgers>Ledger>Define currencies of the leading ledger

Click on

Give Com Name and Press Enter

It Gives 01st Local Currency Automatically

Enter the Second Currency and Save

3. Assigning Scenarios to Ledger Financial Accounting (New)>FAGS (New)>Ledgers>Ledger>Assign scenarios & Customer fields to ledger 

 

Scenario defines which fields are updated in the General Ledger during postings from other applications SAP delivers several pre defined scenarios. We cannot define our own scenario Multiple scenarios can be assigned to the leading ledger simultaneously.

Select the ledger to which you want to add scenarios

Click on

New Entries Add scenario you wanted

And then

Save

4. Defining Segment Enterprise Structure>Definition>Financial Accounting >Define segment

5. Activate Document Splitting: FA(N)>GLA(N)Business Transactions> Doc.Splitting >Activate Doc Splitting

 Document splitting is used to split document line items along a particular dimension to ensure balanced financial statements for that dimensions. Possible

dimensions are Segment, Profit Centre, Business Area.

6. Classify G/L Accts for Document Splitting: Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Document splitting> Classify G/L Accts for Document Splitting

Give your chart of accounts

Click on

Click on

7. Classify Document Types For Document Splitting: Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Document Splitting> Classify Documents Types for Document Splitting

Define Zero Balancing Clearing Account: Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Document splitting>Define Zero Balance Clearing Account

Select row item

Click on left tab “Accounts”

Give your chart of accounts

Click on

Give GL Account for Zero Balance Account. Click on Save 8. DEFINE DOCUMENT SPLITTING CHARACTERISTICS FOR GENERAL LEDGER ACCOUNTING: Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Document splitting>Define Doc Splitting Characteristic for General Ledger Accounting

In the above path you specify for which characteristics you want to perform document splitting in General Ledger Accounting. You can define the following: •

Whether you want to apply a zero balance setting for the characteristic

•

Whether you want to use a partner field to document a sender/receiver relationship in the clearing lines generated additionally in the document

•

Whether you want the characteristic to be a required entry field (whereby the system only accepts postings when this field can be filled with a value from the document splitting).

Available options are like above. We maintain Standard Settings. If you have not yet entered any characteristics, the system proposes appropriate fields that are updated in your ledgers.

9. DEFINE DOCUMENT SPLITTING CHARACTERISTICS FOR CONTROLLING. Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Document splitting>Define Doc Splitting Characteristic for Controlling

10. Financial Accounting (New)>FAGS (New) Docs >Define Doc types for General Ledger View.

Click on

And define number Ranges

11. Activating Non Leading Ledger

Select your non leading ledger Click on New Entries

END USER TRANSACTIONS FB60 - Enter Vendor Invoice

Click on

Click on

to see Non leading ledger posting

FB 60 – Withholding tax vendor

Display the document

FB50 – Easy posting for Invoice (This is for Zero Balancing)

Reports - Define Characteristic that can be selected dynamically

Click on

FAGLB03- is for Display balances Characteristicwise