MS Teams User Guide v. 20200313 1

 

Republic of the Philippines

Department of Education  INFORMATION AND COMMUNICATIONS TECHNOLOGY SERVICE User Support Division

MICROSOFT TEAMS  USER GUIDE Find out more about Teams here: https://support.office.com/en-us/teams  

 

  INFORMATION AND COMMUNICATIONS TECHNOLOGY SERVICE | User Support Division

Quick Start With Microsoft Teams on your PC, Mac, or mobile device, you can:

  Pull together a team.   Use chat instead of email.   Securely edit files at the same time.  

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See likes, @mentions, and replies with just a single tap.

  Customize it by adding notes, web sites, si tes, and apps.   Create, join, and manage online meetings.

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Sign in and get started Sign in to Teams 1.  Start Teams.   In Windows, click Start > Microsoft Teams.   On Mac, go to the Applications folder and click Microsoft Teams.   On mobile, tap the Teams icon. 2.  Sign in with your DepEd account username and password. •

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Pick a team and channel A team  is a collection of people, conversations, files, and tools —  all in one place. A channel  is a discussion in a team, dedicated to a department, project, or topic. The best way to get familiar with teams and channels is to pick a team and channel and start exploring! 1.  Select Teams  on the left side of the app and then pick a team.

  If you're not on a team and want to create one, see Onboard your teams.

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2.  Select a channel and explore the Conversations, Files, and other tabs.

Chat and share files in Teams Start a new conversation... ...with the whole team 1.  Click Teams , then pick a team and a channel. 2.  In the box where you type your message, say what's on your mind and click Send 

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...with a person or group 1.  At the top of the app, click New chat . 2.  In the To field, type the name of the person or people you want to chat with. 3.  In the box where you type your message, say what's on your mind and click Send

Microsoft Teams User Guide (https://support.office.com/en-us/teams) 

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  INFORMATION AND COMMUNICATIONS TECHNOLOGY SERVICE | User Support Division

Reply to a conversation Channel conversations are organized by date and then threaded. The replies in threads are organized under the initial post so it's easier to follow multiple conversations. 1.  Find the conversation thread you want to reply to. 2.  Click Reply, add your message, and click Send.

Share a file

Sometimes words aren't enough, and you need to post a file to a channel conversation. 1.  In your channel conversation, click Attach  under the box where you type your message. 2.  Select from these options:

       

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Recent

Browse Teams and Channels OneDrive Upload from my computer 3.  Select a file > Share a link. •

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If you're uploading a file from your computer, select a file, click Open, and then Send. You can always see all the files you post to a channel by going to the Files tab.

Stay on top of things Notifications let you know when someone @mentions you, likes so something mething you’ve posted, or replies to a thread you started. The Activity feed helps you stay on top of all your notifications. 1.  Click Activity . 2.  Feed  shows you a summary of everything that's happened in the channels you follow. foll ow.

  Click Filter

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to show only certain types

of notifications such as @mentions or reactions.

  Select Feed > My Activity  to see a list of everything you've been up to lately in Teams.

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Search for messages, people, or files Searches cover your entire organization — all the teams and channels that you're part of. 1.  Type a phrase in the command box at the top of the app and press Enter. 2.  Select the Messages, People, or Files  tab. 3.  Select an item in the search results. Alternatively, you can select More filters to further refine your search results.

Microsoft Teams User Guide (https://support.office.com/en-us/teams) 

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  INFORMATION AND COMMUNICATIONS TECHNOLOGY SERVICE | User Support Division

Collaborate in Teams @mention someone An @mention  (pronounced “at“at-mention”) mention”) is  is like a tap on the shoulder — a way to get someone's attention in a channel conversation or a chat. 1.  In the box where you type your message, type @, then type the first few letters of the person’s name. You can also @mention entire teams and channels. 2.  Select the person. Repeat for as many people as you want to @mention. Each person you @mention gets a notification in their

Activity feed. Check for a red circle next to Activity  now to see if someone has @mentioned you!

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Join a Teams meeting Join a Microsoft Teams meeting from your calendar, via dial-in number and conference ID, or sign in as a guest on the web.

Join a Teams meeting from the app   1. In a Teams meeting invite, select Join. 2.  You have two choices:

  Join

Microsoft Teams Meeting: Enter a meeting from your Teams meeting invite.   Dial-in number and conference ID: Use these if you need to call into the meeting. 3.  Choose the audio and video settings you want. 4.  Select Join now. •

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Join a Teams meeting on the web Don't have the Teams app? You can still join a Teams meeting. 1.  In your email invite, select Join Microsoft Teams Meeting . You can also use a dial-in number and conference ID from the email to call in. 2.  You have two choices:

  Download the Windows app: Download the Teams app.   Join on the web instead: Join a Teams meeting on the web.

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3.  If you select to join via web, type in your name and sel select ect Join now. If you have a Teams account, select sel ect Sign in to view the meeting chat and more. 4.  Choose the audio and video settings you want. 5.  Depending on meeting settings, you'll go to a lobby where attendees can admit you.

Microsoft Teams User Guide (https://support.office.com/en-us/teams) 

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  INFORMATION AND COMMUNICATIONS TECHNOLOGY SERVICE | User Support Division

Create instant meetings with Meet now Turn a conversation into a meeting with a few clicks. Add audio, video, and share your screen.

Start a meeting 1.  To start a meeting, do one of the following: a.  Select

in a new conversation.

b.  Select in an existing conversation to keep all that conversation’s context.  context.   2.  In your video preview, enter a name for the meeting, and select Meet now. 3.  Select the names of the team members you want to invite to the meeting. You can also type a phone number, a good way to add people outside your organization that aren't using usi ng Teams.

Join a meeting 1.  Look for the meeting notification icon

in a conversation to find a meeting.

2.  Select Jump In to participate in the meeting.

Share 1.  Select the share screen icon

to share your screen in a meeting. to show your screen to the

other people in the meeting. 2.  Select more options icon to see more options to record the meeting. You'll be emailed when the video is ready so you can view, edit, and share with others.

Create a meeting in a channel 1.  Select Meetings > + New meeting. 2.  Under Select a channel to meet in, select the arrow and choose a channel. 3.  Copy and paste the channel info in Location. 4.  Add a description and select Schedule. Now the meeting's visible to everyone in the team.

Join a meeting in a channel 1.  To join an ongoing channel meeting, select the camera icon to the channel name.

next to channel meeting next

2.  Select Join > Join now . The meeting appears on the Conversations tab along with any notes or files shared.

Microsoft Teams User Guide (https://support.office.com/en-us/teams) 

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  INFORMATION AND COMMUNICATIONS TECHNOLOGY SERVICE | User Support Division

Manage meetings View, schedule, and manage appointments and meetings in Microsoft Teams to keep your team on track.

View meetings 1.  Select Calendar to view your appointments and meetings for the day or work week. These appointments stay synchronized with your Outlook calendar. 2.  Select a meeting invite to see what the meeting's about, who's attending, and to respond to the meeting.

Schedule a meeting 1.  Select New meeting. 2.  Type in a meeting title and enter a location. An online meeting is created by default. 3.  Choose a start and end time, and add details if needed. 4.  Enter names in the Invite people box to add them to the meeting. Note: To invite someone outside your organization, type in their email address and they'll get an invite to join as a guest — even if they don't have Microsoft Teams. 5.  See everyone's availability in the Attendees list and, if needed, choose a suggested time or select Scheduling assistant to see more available times in a calendar view. 6.  Under Select a channel to meet in , select the drop-down arrow to manage your meeting's privacy settings:

  Select None to keep your meeting private.   Select a channel to open the meeting to team members.   If your meeting gets posted in a channel, it'll appear under the Posts tab. Team members

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can set agendas, share files, or add comments.

Show your screen during a meeting In Microsoft Teams, you can show your desktop, a specific app, presentation, or any file while in a meeting. 1.  Select Share  . 2.  Select what you want to share:

  Desktop  lets

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you show everything on your screen.

  Window  lets you show a

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specific app.

  PowerPoint  lets you show a

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presentation.

  Browse  lets you find the file

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you want to show. 3.  After you select what you want to show, a red border surrounds what you're sharing. 4.  Select Stop sharing to stop showing your screen.

Microsoft Teams User Guide (https://support.office.com/en-us/teams) 

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  INFORMATION AND COMMUNICATIONS TECHNOLOGY SERVICE | User Support Division

Show PowerPoint slides If you need to present in an online meeting, show your PowerPoint slides right from the Microsoft Teams meeting menu.

If you're a presenter 1.  Select Share. 2.  Choose a presentation under the PowerPoint category.

If you're a meeting participant 1.  Select Navigate forward  to move forward presentation

in a without

interrupting the presenter. Note: The presenter must share the file from the PowerPoint category in order for participants to skip around during a presentation. 2.  Select To presenter to sync your view back to the presenter's when you want.

Move around during a Teams meeting In Microsoft Teams, you can keep working even while you're in a meeting. 1.  While in a meeting, select outside the meeting. For example, reply to a message or check the latest activity The meeting window becomes a smaller window at the top of the app. Note: You always have access to the meeting controls, like muting or unmuting your microphone. 2.  Select the smaller meeting window to make it full screen again.

Learn more about Teams Got a question about Teams? We've got you covered! Click Help on the left side of the app, then pick one of the t he following:

  Topics to see what's already out there.   What's new to see the latest and greatest.

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To know more about Teams, https://support.office.com/en-us/teams. 

visit

Microsoft Teams User Guide (https://support.office.com/en-us/teams) 

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