MS Excel
September 13, 2022 | Author: Anonymous | Category: N/A
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Download MS Excel...
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MS-EXCEL Definition of MS-Excel
MS - Excel is a Spread Sheet Software. Spread Sheet Means It’s a Collection of
Rows and Columns. By default a Single Work Book Can have 3 Work Sheets, Every Work Sheet has a Small Rectangular Rectangular Boxes Called Cells. A Single Sheet Sheet can contain 1,048,576 1,048,576 Rows Rows and 1064 [XFD] [XFD] Columns. Columns.
Spread Sheet Software’s:Software’s:1) Lotus - 123 2) Quattro Pro 3) VP-Planner 4) Symphony 5) MS-Excel
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Application of MS-Excel:1) 2)
Maintaining Bank Pass Book Inventory
3)
Purchase & Sales
4)
Preparing Invoices
5)
Calculations
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How To Start MS - Excel? Start
Programs
Microsoft Excel
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Ex:- A
B
C
1 2
Items
Quantity
3 4 5 6
Keyboard Monitor Mouse Floppy
D
E
F
COMPUTER ENTERPRISE
25 10 50 100
Rate
700 7000 350 150
Value
Discount Net 2% Value =(B3*C3) =D3*2% =D3-E3
How To Save the Sheet? File
Save
(.xlsx)
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Excel Functions:-
= or @
1) = Sum (C2:H2) 2) = Average (C2:h2)
Add the data range Find the Average
3) = Max (C2:H2)
Find the maximum Value in the Range
4) = Min (C2:h2)
Find the minimum Value in the Range
5) = Count (C2:H2)
Count the number of Items in the Range
6) = If (Expression)
Find the Result
Student Marks Details:-
1 2 3 4 5 6
A Reg No. 1001 1002 1003 1004 1005
B C Name K Kavi Ravi Hari Savi Bavi
D E
E M
F G H Sc. S.S M
73 72 43 45
56
I J K L M Total Avg Max Min Result
77
Result: = if (L2=35,”Pass”,”Fail”) NP COMPUTERS, 1 st F lo loor, or, M.V. M. V. E xtn., College College R oa oad, d, H os oskot kote e.
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How To Copy the Formula? 1) Select the Formula Cell To Copy 2) Edit
Copy
Select the column where Formula to be copied Edit
Paste
How To Fill Data Numbers? Edit
Fill
Series
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Example:-
Edit
Fill
Series Series
1001
How To Goto a Particular Cell? Edit
GoTo
OR
CTRL+G
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How To Find/Replace a Word? Edit
Replace
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Details: Employee Details: A
Formulas: Formulas:
DA HRA Gross
= =
B
C
D
E
F
SALARY REPORTS REPORTS DA HRA Gross
1 2
Name Age
Basic
3
Anu
4
Chitra 24 Chitra
25,000 C3*40% C3*10% (Basic + DA + HRA) 23,000
5
Devi
26
22,400
Banu
23
25,500
22
G
H
PF
Net amt F3G3
F3 * G3
C3*40% C3*40% = C3*10% C3*10% (Basic + DA + HRA) HRA)
PF = F3 * G3 G3 Net Profit = F3- G3 G3 We can enter 32,000 32,000 characters characters in one cell. Row height = 12.75 12.75 Columns width = 8.43
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How To Delete a Row/Column?
How To Delete or Copy or Move a Sheet? Sheet?
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How To Insert a Row? 1) Select the Row where you want to Insert Row 2) Insert
Row
How To Insert a Column? 1) Select the Column where you want to Insert a Column 2) Insert
Column
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How To Insert Chart? Insert
Chart
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Practical Exercise:1) Insert Pie Char to the Table:
2) Insert Line Chart to the Table: T able:
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How To Insert Picture / ClipArt? Insert
Picture
ClipArt
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How to Insert Word Art?
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How to Insert Word Art Shapes?
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How to Insert Shapes?
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How To Set Cell Format? Format
Cells
General Number
Date
Time
Currency Percentage Scientific
1000
1000.00 01/01/2005 10:20:00 AM Rs.1,000.00
10%
1.E+03
2000 3000 4000 5000
2000.00 3000.00 4000.00 5000.00
20% 25% 15% 30%
2.E+03 3.E+03 4.E+03 5.E+03
02/01/2005 03/01/2005 04/01/2005 05/01/2005
10:00:00 AM 12:00:00 PM 1:00:00 PM 2:30:00 PM
Rs.2,000.00 Rs.3,000.00 Rs.4,000.00 Rs.5,000.00
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Ex:-
Back Ground Shading
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Pattern Like This
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Format ↓ Conditional formatting
Condition 1 – 1 – To To Set Cell Value Tools Tools Goal seek: -
1 2 3 4 5
A Sl No 1 2 3
B Items Mouse Keyboard Printer Total
C Amount 200 700 1000 1900
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Select the Total cell ↓ Tools ↓ Goal seek
23
1900
Click Ok
Click Ok, The Total Amount will be changed 2000
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Data
1 2 3 4 5
A Sl No 1 2 3 4
B Name Monisha Ramesh Anitha Chitra
C Class 1st 2nd 2n 3r
Select the Column B To make the text is ascending or descending order. ↓ Data ↓ Sort
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Click Ok - The Names will be changing the Ascending Order. Filter There are 2 types of filter i. Auto filter. ii. Advance filter. i)
Auto filter
Type the Employment details Sl No Name
Dept
Basic
1
Anitha
Accounts
6500
2
Monisha
Management
10000
3
Hari
Maintance
8500
4 5
Gansha sridhar
Manager Designing
9000 9500
Select the Table Data
Filter
Auto Filter
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After setting the Auto Filter , you will select select the important Name, Name, or Dept or Basic. ii.
Advance filter
Sl No
Name
Dept
Basic
1
Anitha
Accounts
6500
2
Monisha
Management
10000
3
Hari
Maintance
8500
4
Gansha
Manager
9000
5
Sridhar
Designing
9500
6
Meena
Accounts
6500
7
Swetha
Management
10000
8
Kumar
Maintance
9
Vinutha
Manager
9000
10
Uma
Designing
9500
8500
Basic
Criteria Range
>=9500
Select the Table Data
Filter
Advance Filter
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Select
Copy to another location
List Range
Selected Table
In Criteria range
Select the
Copy to
Basic >=9500
Any other location For eg:- any Columns or sheet (We should select one Blank cell) Ok
Sl No
Name
Dept
Basic
2
Monisha
Management
10000
5
sridhar
Designing
9500
7
Swetha
Management
10000
10
Uma
Designing
9500
It will copied on only the Basic above 9500
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Validation : Select the column
Data ↓ Validation
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First select Allow Data Minimum Maximum
Whole no between any amount for eg: 100 any amount for eg: 10000
Input Message Message
Title Input Message
Salary Details Salary should be min 100 to max 10000
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Ok
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Error Alert Alert
Title Errors Message
Salary Sorry you are wrong
Ok
Then enter the Basic Amount in the selected column. If it is Wrong, Error Alert Al ert message will be showed.
Text to column : Type any one cell for eg:-
a b c d e
Next select the cell only Data ↓ Text to column
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Click
32
Next
Next
Finish
It will divided into separate column is given below. a
b
c
d
e
Pivot Table Pivot Table is used to arrange the data according to category wise in a systematic Format. It is a most useful tool to Filter the data easily & efficiently. How to Create Pivot Table/Pivot Chart Report? Employees Details EmpID
EmpName
Department
JointDate
Salary
19/12/2007
4500
3/3/2000
15000
E001
Venkatesh
Sales
E002
Nanda Kumar
Accounts
E003
Shwetha
Sales
20/10/2007
4500
E004 E005
Meenakshi Uma Devi
Accounts Computer
23/08/2006 30/12/2007
6000 3500
E006
Santhosh
Sales
5/10/2006
2500
E007
Ismail
Computer
20/10/2004
7500
E008
Vinutha
Accounts
21/10/2007
5000
E009
Somesh
Sales
10/10/2005
7000
E010
Radha
Computer
9/12/2008
2500
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1) Select the Table/Data. 2) Go to Data -> Pivot Table/Pivot Chart Report.
3) Choose Microsoft Office Excel list or list or database database & & Pivot Table Option and Option and Click of Next Next Button. Button.
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4) Step 2 of 3 !!! Click on Next Next Button. Button.
5) Select where you want the Table in New Worksheet or Worksheet or in Existing Worksheet and Worksheet and Click on Layout Button Layout Button to arrange the Fields.
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6) Arrange the Fields as Shown above (Drag and Drop the Fields) and Click on OK OK Button Button to return to Step 3 and Click on Finish Finish to to Complete your Pivot Table Wizard. Note: Always Note: Always Put the Salary Field (any field that can be calculated/Which produce Result) in the DATA DATA Category. Category.
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How the print the sheet? File -> Print Preview Select – Select – Setup Setup
Set Page Setup, Margins, Header / Footer and Sheet.
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File -> Print
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