Minutes of Meeting

 

  MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS MINUTES DIRECTORS OF CATARMAN CATARMAN WATER DISTRICT HELD AT AILEEN RESTAURANT, CATARMAN, N. SAMAR ON JUNE 24, 2008  

1. Call to order at 4:00 P.M. 2. Att Attend endanc ance: e: Present : Atty. Xerxes B. Camacho - Chairman Atty. Rolando E. Reyes - Vice Chairman Mrs. Felicitas S. Azanza -Secretary Mrs. Lucila A. Apelo - Treasurer Mr. Francisco R. Dy - Member Mr. Guido A. Mollejon - General Manager   3. Prayer Prayer was was led by BOD BOD Lucila Lucila A. Apelo Apelo 4. The boar board d record recorder er of June June 16, 2008 meetin meeting g was on leave therefor thereforee the read reading ing and consideration of previous minutes of meeting was deferred. 5. General General Manager’s Manager’s Report Report Foll llow ow up on th thee acqu acquis isit itio ion n of lo lott for for the propos proposed ed site site of new new offi office ce of the the a. Fo Catarman Water District where Brgy. Captain Piaza is willing to donate a 10x13 sq. m. lot in Brgy. Narra.

b. GM submitted Resolution No. 13 and 14 for final signature of the BOD. c. A Letter from Water Environmental Association of the Philippines, Inc. was shared by the the Gene Genera rall Mana Manage gerr to the the BO BOD D in invi viti ting ng the the body body to at atte tend nd th thee 3 rd annual convention on July 24-25, 2008 in Angeles City, Pampanga. 6. BOD Action Action a. BOD Dy ssuggested uggested to rather rather acquire from those foreclosed properties in m market arket site or accept the donation of Mr. Piaza and purchase additional area. b. The damaged submersible motors motors when repaired should be used as spare when one motor be damaged. The motors should be used alternately every three (3) months, as suggested by BOD Dy. c.

BOD to attend attend the WEAP convention convention..

The meeting was adjourned at 5:30 PM.  

Prepared by: Emeriza D. Goudin Board Recorded

Noted by:

FELICITAS S. AZANZA Secretary

MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS MINUTES DIRECTORS OF CATARMAN CATARMAN WATER DISTRICT HELD AT AILEEN RESTAURANT, CATARMAN, N. SAMAR ON JUNE 28, 2008

 

  1. Call to o order rder at 10:00 A. M. M. 2. Att Attend endanc ance: e: Present: Atty. Xerxes B. Camacho - Chairman Atty. Rolando E. Reyes - Vice Chairman Mrs. Felicitas S. Azanza -Secretary Mrs. Lucila A. Apelo - Treasurer Mr. Guido A. Mollejon - General Manager Absent: Mr. Francisco R. Dy - Member 3. General General Manager’s Manager’s Report Report a. Bobon residents residents requested requested GM for extension extension of water servi services ces of Catarm Catarman an Water District to their municipality. b. Infor Informed med the Board with with regard to LWUA personne personnel’s l’s reque request st to set meetin meeting g with the General Manager regarding KFW Liquidation and COA issues at LWUA office. c.

Presented proposed proposed program program of of work work for for Cong. Cong. Daza Daza fund.

4. BOD Action Action a. Requested Requested GM to meet the Mayor Mayor of Bobon and other other LGU officials officials for for extensi extension on request. b. Authorized GM to set meeting with LWUA personnel on July 2008. The meeting was adjourned at 11:30 A. M.  

Prepared by:

Emeriza D. Goudin Board Recorded

Noted by:

FELICITAS S. AZANZA Secretary

MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS MINUTES DIRECTORS OF CATARMAN CATARMAN WATER DISTRICT HELD AT AILEEN RESTAURANT, CATARMAN, N. SAMAR ON JULY 3, 2008

  1. Call to o order rder at 4:00 P.M. 2. Att Attend endanc ance: e:

 

Present : Atty. Xerxes B. Camacho - Chairman Atty. Rolando E. Reyes - Vice Chairman Mrs. Felicitas S. Azanza -Secretary Mrs. Lucila A. Apelo – Treasurer Mr. Guido A. Mollejon - General Manager Absent: Mr. Francisco R. Dy - Member   3. Prayer Prayer was was led by BOD BOD Lucila Lucila A. Apelo Apelo 4. Reading a and nd consideration consideration of three (3) previous minutes of meeting. June 16 and 24, 2008 minutes of meeting was corrected. a. To delete item no. 6.c of June 16, 2008 minutes of meeting. meeting. The request for realignment realignment of TA for the grant of RA of Division Division Manager C yet approved until further inquiry on the guidelines from DBM.

was not

b. To delete item no. 3.b and 4.b of June 28, 2008 minutes of meeting. The three (3) sets of minutes of meeting were approved as corrected. 4. General General Manager’s Manager’s Report Report a. Management plan to conduct backwashing of two (2) wells, Libjo and Macagtas.

b. Informed the Board on Mr. Piaza’s call for management final decision to his lot donation.

c. Management request to purchase generator from the KFW project fund. d. Submit Submitted ted Resoluti Resolution on on Supple Supplemen mental tal Budget Budget for a ten percent percent (10%) (10%) salar salary y increase for BOD approval. e. Follo Follow w up on the Bobon resident’s resident’s req request uest for extensio extension n of water serv services ices of CWD to their municipality. 6. BOD Action Action a. Advise GM to hire equipment for backwashing.   b. The Chairman of the Board asked GM’s opinion on which is more advantageous between the lot of Mr. Piaza and the one in Brgy. Dalakit. As per GM, the lot to be donated is more advantageous. BOD Reyes reluctance on Mr. Piaza’s donation was for the additional area to be purchased might not be adjacent to the area to be donated. On this matter, the Board requested GM to inquire Mr. Piaza which area of his properties can the CWD purchase in addition to the lot to be donated.   c. The Board suggested GM to purchase a brand new 45HP generator for Libjo.

d. The Board approved the Resolution on Supplemental Budget for a ten percent (10%) salary increase but is subject for further inquiry on the coverage of R.A. No. 6758.

e.

The Board requested requested GM to visit Bobon and set meeting with the Mayor. They The y sugges suggested ted the GM to procur procuree signat signature ure of agreem agreement ent amo among ng the Bobon residents who are requesting for the extension of CWD services to guarantee that they will avail the water services of CWD in the future. The Board also suggested the GM to compute the return of investment for this request of extension of services.

 

The meeting was adjourned at 6:00 PM.

 

Prepared by: Emeriza D. Goudin Board Recorded

Noted by:

FELICITAS S. AZANZA Secretary

MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS MINUTES DIRECTORS OF CATARMAN CATARMAN WATER DISTRICT HELD AT AILEEN RESTAURANT, CATARMAN, N. SAMAR ON JUNE 24, 2008   4. Call to o order rder at 4:00 P.M. 5. Att Attend endanc ance: e: Present : Atty. Xerxes B. Camacho - Chairman Atty. Rolando E. Reyes - Vice Chairman Mrs. Felicitas S. Azanza -Secretary Mrs. Lucila A. Apelo - Treasurer Mr. Francisco R. Dy - Member

 

Mr. Guido A. Mollejon - General Manager   6. Prayer Prayer was was led by BOD BOD Lucila Lucila A. Apelo Apelo 4. The boar board d record recorder er of June June 16, 2008 meetin meeting g was on leave therefor thereforee the read reading ing and consideration of previous minutes of meeting was deferred. 5. General General Manager’s Manager’s Report Report Foll llow ow up on th thee acqu acquis isit itio ion n of lo lott for for the propos proposed ed site site of new new offi office ce of the the a. Fo Catarman Water District where Brgy. Captain Piaza is willing to donate a 10x13 sq. m. lot in Brgy. Narra.

b. GM submitted Resolution No. 13 and 14 for final signature of the BOD. c. A Letter from Water Environmental Association of the Philippines, Inc. was shared by the the Gene Genera rall Mana Manage gerr to the the BO BOD D in invi viti ting ng the the body body to at atte tend nd th thee 3 rd annual convention on July 24-25, 2008 in Angeles City, Pampanga. 6. BOD Action Action a. BOD Dy ssuggested uggested to rather rather acquire from those foreclosed properties in m market arket site or accept the donation of Mr. Piaza and purchase additional area. b. The damaged submersible motors when repaired should be used as spare one motor be damaged. The motors should be used alternately every three (3) months, as suggested

when by

BOD Dy. c.

BOD to attend attend the WEAP convention convention..

The meeting was adjourned at 5:30 PM.  

Prepared by: Emeriza D. Goudin Board Recorded

Noted by:

FELICITAS S. AZANZA Secretary

MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CATARMAN WATER DISTRICT HELD AT AILEEN RESTAURANT, CATARMAN, N. SAMAR ON JULY 26, 2008  

7. Call to order at 10:00 A.M. 8. Att Attend endanc ance: e: Present : Atty. Xerxes B. Camacho - Chairman Atty. Rolando E. Reyes - Vice Chairman Mrs. Felicitas S. Azanza -Secretary Mrs. Lucila A. Apelo - Treasurer Mr. Francisco R. Dy - Member Mr. Guido A. Mollejon - General Manager

 

  9. Prayer Prayer was was led by BOD BOD Lucila Lucila A. Apelo Apelo 4. Reading a and nd Consideration Consideration of previous minutes minutes of meeting. 5. General General Manager’s Manager’s Report Report a. GM informed the board that the contract of lease of the current CWD office is already terminated.

b. GM presented to the board the contract of lease prepared by Mr. Peter Jonah F. Merida, owner of the space to be rented by the CWD. 6. BOD Action Action a. The boar board d suggeste suggested d to GM to notify notify in writing writing the owner owner of the curren currentt CWD office space to renew the term of contract of lease in case the management would like to extend the contract.

b. The board requested GM to ask from Mr. Merida to enclose in the contract of lease the title, deed of sale and tax declaration which will establish ownership of his property to be leased. c. Th Thee boar board d sugg sugges este ted d furt furthe herr to GM to see see th thee prop proper erti ties es of Atty Atty.. Just Justin inia iano no Singzon, Mrs. Myrna Ebdane and that of Uy-Miranda, and find out which one is available for rent.

The meeting was adjourned at 12:00 noon.  

Prepared by: ___________________ 

Emeriza D. Goudin Board Recorder

Noted by:

FELICITAS S. AZANZA Secretary

MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS MINUTES DIRECTORS OF CATARMAN CATARMAN WATER DISTRICT HELD AT AILEEN RESTAURANT, CATARMAN, N. SAMAR ON AUGUST 5, 2008  

1. 2.

Call to order at 10:00 A.M. Attendance: Present : Atty. Xerxes B. Camacho - Chairman Atty. Rolando E. Reyes - Vice Chairman Mrs. Felicitas S. Azanza -Secretary Mr. Guido A. Mollejon - General Manager Absent: Mr. Francisco R. Dy - Member Mrs. Lucila A. Apelo – Treasurer   3. Prayer was led by BOD Felicitas S. Azanza

 

4. Reading and Consideration Consideration of previous minutes of meeting. 5. General General Manager’s Manager’s Report Report a. The table was given to Mrs. Mrs. Marissa F. Bandal, CWD CWD Division Manager C to discuss the following issues and concerns; 1. Application for Study Leave of Mrs. Corazon Corazon C. C. Cuna. 2. Grant of Representation Allowance Allowance of Marissa F. Bandal as Division Division Manager Manager C. 3. Gra Grant nt of Rice Allowanc Allowancee to incumben incumbentt perman permanent ent and casual casual empl employe oyees es as of  December 31, 1999. 4. Request for resolution amendment of Memorandum of of Agreement with Land Bank  of the Philippines to apply 6-month salary loan. b. GM reported to the board that the new services services connection of CWD is increasing. 6. BOD Action Action a. The board board reques requested ted GM to further further study the applicat application ion for study leave leave of Mrs. Corazon C. Cuna. Will there be no services to be affected if she will pursue the study leave and who will take over her work. Those are the concerns of the board which they wanted GM to consider in his decision making. In case it will be granted, the board requested GM to enclose in his recommendation the issuances or circular basis for the grant. Lest it will be denied, answer the application in writing stating the reasons for disapproval. b. Defer Deferred red action action until such time that that the board will be furnished furnished with copies copies of DBM Corporate Budget Circular which will substantiate that the Division Manager C is entitled for RATA under Medium Category Local Water District for their study and appropriate action. c. The board board request requested ed GM to make make inquiry inquiry on the proper proper office office for the basis of the continuation of rice allowance since it was disallowed by COA. They further requested for new issuances if disallowance has been lifted. d. The manag management ement is hereby hereby approved approved to amend the Memorandum Memorandum of Agreemen Agreementt with Land Bank of the Philippines. GM is authorized to enter contract for the purpose. 7. Oth Other er Matter Matterss a. Invitation to attend the LWUA-WD Forum on September 17, 2008 at the Manila Hotel, and PWWA’s 16th International Conference and Exhibition at Boracay Regency Resort & Convention Center in Malay, Aklan. b. The board reminded GM their previous request to to include in the agenda of the Notice of  Meeting the other issues to be discussed enclosing therewith papers or issuances for their study before the actual meeting.

The meeting was adjourned at 6:00 P.M.   Prepared by: __________________ 

Emeriza D. Goudin Board Recorder Noted by: FELICITAS S. AZANZA Secretary MINUTES MINU TES OF REGULAR MEETING OF THE BOARD OF DIRECTORS DIRECTORS OF CATARMAN CATARMAN WATER DISTRICT HELD AT AILEEN RESTAURANT, CATARMAN, N. SAMAR ON AUGUST 10, 2008  

1. Call to order at 9:00 A.M. 2. Att Attend endanc ance: e: Present : Atty. Xerxes B. Camacho - Chairman Atty. Rolando E. Reyes - Vice Chairman Mrs. Felicitas S. Azanza –Secretary Mrs. Lucila A. Apelo – Treasurer Mr. Francisco R. Dy - Member Mr. Guido A. Mollejon - General Manager   3. Prayer was led by BOD Felicitas S. Azanza

4. Reading and Consideration of previous minutes of meeting. 5. General General Manager’s Manager’s Report Report a. The applica application tion for study study leave leave of Mrs. Mrs. Corazon Corazon C. Cu Cuna na is still pending pending due to her leave of absence.

 

b. LWUA had alread already y prepared prepared the the program program o off work work for the 10M 10M possible possible grant of Congressman Daza.   6. BOD Action Action a. To grant grant Mrs. Mrs. Corazon Corazon C. C. Cuna her privileg privilegee for study study lleave eave on on the condit condition ion that she should report to the CWD office to update her work. b. The boa board rd suggeste suggested d to GM GM to prepare prepare the the prog program ram of work for the poss possible ible 10M grant and submit the same to Congressman Daza for appropriate action.

The meeting was adjourned at 10:00 A.M.

  Prepared by:  

Emeriza D. Goudin Board Recorder Noted by:

FELICITAS S. AZANZA Secretary

MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CATARMAN WATER DISTRICT HELD AT AILEEN’S RESTAURANT, CATARMAN, N. SAMAR ON SEPTEMBER 20, 2008 1.

Call to o order rder at 1 11:00 1:00 A.M. A.M.

2.

Att Attend endanc ance: e: Present: Atty. Xerxes B. Camacho - Chairman Atty. Rolando E. Reyes - Vice Chairman Mrs. Felicitas S. Azanza - Secretary Mrs. Lucila A. Apelo - Treasurer Mrs. Marissa F. Bandal - Division Manager C Absent: Mr. Francisco R. Dy - Member Mr. Guido A. Mollejon - General Manager

3.

Prayer was led led b by y BOD Lucila A. Apelo Apelo

4.

Reading and consideration consideration of previous previous minutes minutes of meeting. September 9, 2008 minutes of meeting was corrected as follows: a. Ite Item m No. 4: Th Thee reason reason for de defer fermen mentt of rea readi ding ng and con consid sidera eratio tion n of previ previous ous minutes of meeting was due to the presence of LWUA advisor, Mr. Ramon Ordoño. b. Ite Item m No. 6b: To add add in th thee minut minutes es th that at the BOD sug sugges gested ted that prefe preferab rably ly the qualification qualificati on grouping arrangement may be done in awarding for an outstanding employee. c. Ite Item m No. 6f: 175.00 175.00 Php minimum minimum flat rate rate is maint maintain ained ed becaus becausee CW CWD D can still still survive without increasing increasing the rate of charges. d. The name of LWUA Advisor Advisor Mon Ordoño was was corrected to Ramon O Ordoño. rdoño.

1.

Manageme Management nt Report Report

 

a. Division Manager-C Manager-C Marissa Marissa F. Bandal Bandal presen presented ted to the board th thee contract o off study leave of Mrs. Corazon C. Cuna. b. The financial financial statements statements for July to to August 2008 were p presented resented to tthe he board board.. 2.

  3.

BOD Ac Actio tion n a. The board board requested requested to Mrs. Bandal Bandal to reprodu reproduce ce and provi provide de each of the board a copy of the contract. The board further suggested that local arrangement may be made instead because according to them, the presence of a contract becomes a policy. The action of the board on this matter was deferred until they are provided a copy of the contract for their study. This is the first time to allow the study leave so the board wanted the contract be comprehensible for this purpose and be applied in the same purpose in the future. b. The financial financial statement statementss will be discussed discussed on the the next meetin meeting g on September September 30, 2008 when wh en ea each ch of th thee board board is pro provid vided ed wi with th copies copies of the the FS FS.. Th Thee board board remind reminded ed the management that per board policy, FS shall be submitted monthly and be discussed on the 4th BOD meeting. Oth Other er Ma Matte tters rs a. The Board of Directors Directors suggested the management management to codify codify the board p policies olicies and regulatio regu lations. ns. It is importan importantt that the boar board d poli policies cies and regu regulati lations ons be comp compiled iled for reference purposes. BOD Reyes further suggested that the secretary should have copies on file of the minutes of meeting and the board resolutions. The management is suggested to record and compile the board policies and regulations from the minutes of meeting and the board resolutions. The meeting was adjourned at 12:30 P.M.

Prepared by: Emeriza D. Goudin Board Recorder Noted by: Felicitas S. Azanza BOD Secretary

MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CATARMAN WATER DISTRICT HELD AT AILEEN RESTAURANT, CATARMAN, N. SAMAR ON SEPTEMBER 30, 2008  

1. Call to order at 4:00 P.M. 2. Att Attend endanc ance: e: Present : Atty. Xerxes B. Camacho - Chairman Atty. Rolando E. Reyes - Vice Chairman Mrs. Azanza -Secretary Mrs. Felicitas Lucila A.S.Apelo - Treasurer Mr. Guido A. Mollejon - General Manager Mrs. Marissa F. Bandal – Division Manager Absent: Mr. Francisco R. Dy - Member   3. Prayer Prayer was was led by BOD BOD Lucila Lucila A. Apelo Apelo

4. Reading and Consideration of previous minutes of meeting. 5. General General Manager’s Manager’s Report Report The Management presented to the Board of Directors the following issues and concerns: a. Finan Financial cial Statem Statement ent from from July to to August August 2008, 2008, Collecti Collection on vs. D Disburs isbursement ement g graph raph as as of August 2008. b. DBM let letter ter dated dated Septembe Septemberr 9, 2008 2008 (payment (payment for rice allowa allowance nce for incumbe incumbent nt permanent employees as of December 31, 1998). c. Lis Listt of qual qualifi ified ed applican applicants ts for vacant vacant perman permanent ent positi position on for Customer Customer Service Servicess Assistant and Water/Sewerage Maintenance Man B. 6. BOD Action Action

 

a. The bo board ard reacted reacted on the collectio collection n vs. disburseme disbursement nt gra graph ph from from Jan January uary to August August 2008 which shows that the disbursement of February, March, April, May, July and August 2008 is higher than the collection. They were worried worried on the financial status of the District. The management told the board that the increase of disbursement was due to the payment of materials purchased the prior year and was paid this year. The management assured the board that the collection efficiency is now being monitored. b. The board board approved approved the rice rice allowan allowance ce of the the incumbent incumbent perman permanent ent employe employees es as of  of  December 31, 1998. c. The Pe Personne rsonnell Selectio Selection n Board Board approved approved the the applicatio applications ns of G Ginaly inalyn n L. Delorin Delorino o for the position of Customer Services Assistant C and Rolando E. Gallano for the position of  Water/Sewerage Maintenance B. The approval was made after the board’s inquiry from the management if the approval of these applications will not affect much of the district’s financial status. The management told the board that there will be no effect financially because only the status of the applicants will change from casual to permanent. 7. Ot Other her Matter Matterss a. The The Gene Genera rall Mana Manage gerr di disc scus usse sed d to the Bo Boar ard d of Direct Director orss th thee foll follow owin ing g LWUA LWUA concern: 1. The loan interest rate will now decrease half of the bank’s interest rate. The LWUA will confirm the district when it will take effect. 2. The electric bill of the water district is proposed to be paid directly to the NPC. This is not yet confirmed but LWUA will update the water district when approved. 3. GM wrote to Hon. Prospero Pichay thru Hon. Hondrade regarding the problem of  two (2) wells wells superv supervise ised d by personn personnel el from from LWUA, LWUA, which which until until now do not produce produce standa sta ndard rd qua qualit lity y of water water and no fol follow low up has been done done by LWUA LWUA despit despitee severa severall reminders. 4. This October 16, 2008 Hon. Pichay and Hon. Hondrade will be in Guian, Eastern Samar. GM is being invited by the General Manager of Guian Water District to be there and meet the Chairman of LWUA.

b. The Man Manage agemen mentt will have have a raffle raffle promo promo to encoura encourage ge the conc concess ession ionair aires es to pay promptly. The qualified to join the promo are those who will pay on time from October to December 2008. The prizes are as follows: 1 st prize – P3,000.00, 2nd prize – P2,000.00, 3rd prize P1,000.00 and 10 consolation prizes – P500.00. The prizes are to be credited to the respective account of the concessionaires. BOD Azanza suggested to the management to implement disconnection in order to have collection efficiency. As per BOD Reyes, the problem with water quality should be solved first in order to have more service connections that will help improve the collections. c. BOD A Azan zanza za inq inquir uired ed from from GM why LWUA LWUA will will confi confirm rm the appoi appointm ntment ent of the the Board of Directors when as per PD 198 the municipal Mayor is the appointing authority. According to GM, it was discussed to him by LWUA that they will confirm the appointment of the BOD. This issue was being discussed because the appointment of BOD Azanza and BOD Apelo will will expire expire on Januar January y 2009 2009 and the pro proces cesss of solici solicitin ting g nomine nomineee from from Education and Women Sector in now in progress.   The meeting was adjourned at 6:00 P.M.  

Prepared by: ___________________ 

Emeriza D. Goudin Board Recorder Noted by:

FELICITAS S. AZANZA Secretary

 

MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CATARMAN WATER DISTRICT HELD AT AILEEN’S RESTAURANT, CATARMAN, N. SAMAR ON SEPTEMBER 9, 2008 Call to order at 4:00 P.M. 2.

Atte Atten ndanc dance: e: Present: Atty. Xerxes B. Camacho - Chairman Atty. Rolando E. Reyes - Vice Chairman Mrs. Felicitas S. Azanza - Secretary Mrs. Lucila A. Apelo – Treasurer Mr. Guido A. Mollejon - General Manager Mr. Mon Ordoño – LWUA Advisor Absent: Mr. Francisco R. Dy – Member

4.

Pray Prayer er was led by BOD Luci Lucila la A. Apelo Apelo

5.

Reading and consideration of previous minutes of meeting was deferred.

6.

General Manager’s Report a. The The ma mana nage gerr in info form rmed ed the Boa Board rd of Di Dire rect ctor orss that that the CWD had alr alrea eady dy transferred office to Merida’s Bldg. and he invited the board for the office blessing and mass on Friday, September 12, 2008 at 10:00 A.M. b. A staff meetin meeting g was held held last last Septemb September er 2, 2008. 2008. He eemph mphasize asized d on that that mee meeting ting the duties and responsibilities of pumping guards and he required them to report to the office when they are not on duty. c. GM and and th thee Division Division Manager Manager M Mariss arissa a F. Banda Bandall had come up to a pla plan n to g give ive award awar d for an outst outstand anding ing emp employee loyee.. The qualificati qualifications ons are (1) pun punctua ctuality lity and (2) performance. d. The new new office office buil buildin ding g of CWD has has no space space fo forr the st stock ockss so the m materi aterials als we were re transferred to Daganas stock area. The materials needed only in a week are to be taken to the office for use. e. During During th thee staff meetin meeting g held last Janua January ry 2008 2008,, GM as assigne signed d offi officer cer of tthe he we week. ek. Every week, an employee is assigned to lead the prayer and the flag ceremony, to bring flowers thesince altar, monitor the attendance andunmonitored, check if employees wear their uniform.for But then attendance is sometimes GM assigned theproper board recorder to have her own record book of daily attendance.

 

f. The CWD CWD has has the the lowest lowest mini minimum mum cchar harges ges of 175. 175.00 00 Ph PhP P as ccompa ompared red to to oth other er water districts. 7.

8.

  BOD BOD Acti Action on a. BOD Chair Chairman man Cama Camacho cho inqu inquire ired d from GM if the con contra tract ct of leas leasee had bee been n alread alr eady y set settl tled ed and with with Sp Speci ecial al Power Power of Att Attorn orney. ey. GM inform informed ed the them m tha thatt the contract is already settled and properly supported with SPA. He further informed the board that the term of contract is 2 years and after 2 years the lease amount will increase by 5% of the present amount of 12,000.00 pesos per month. b. The board board ccomme ommented nted that emplo employees yees h have ave di differ fferent ent le level vel of w work ork so tther heree is no point of comparison between them so to choose for an outstanding employee would not be easy. c. The board board inquire inquired d from GM if if the there re is is a proper inventor inventory y of stocks. Accordin According g to GM, he had formed a committee on materials and supplies inventory and he required the persons concern to submit the list of inventory before the end of October 2008. d. BOD Chairm Chairman an Camacho Camacho asked asked G GM M if the perf performa ormance nce ap apprai praisal sal for the the 1st semester semes ter had been been done done dur during ing the staff meeting meeting last Septem September. ber. As per GM, the performance appraisal is scheduled on October 2008 staff meeting. e. Assignin Assigning g somebody somebody to monit monitor or the atten attendanc dancee is a good stra strategy, tegy, acco accordin rding g to BOD Camacho. As per BOD Azanza, the log book and the DTR should coincide so it should be properly check also. According to GM, employees copy the log book time in preparing the DTR. f. Per BOD BOD Camach Camacho, o, 175.00 175.00 PhP is th thee minimum minimum flat flat rate rate ch charge arges. s. Ac Accord cording ing tto o Mr. Ordoño, based on the cash flow of CWD, the district is still competent with the 175.00 PhP minimum charges.

Ot Othe herr Matt Matter erss a. Mr. Mon Ordoño, LWUA advisor discussed to th thee b board oard the following issues and concerns: (1.) The loan in interest terest rate of lWUA lWUA will possibly possibly go down to 7% to to 9% depend depending ing on the loan amount. This is not yet finalized but hopefully the implementation is soon. This deflation of interest rate is formulated to be more competitive. (2 (2.) .) The The pe perf rfor orma manc ncee rate rate of CWD CWD is 87% 87% bu butt di did d no nott reac reach h for for the the top top outstanding Water District which has a rate of 90%. The CWD is just new to the medium medi um category category so the expens expenses es incr increased eased.. The water source of some other district is spring and CWD is not; but base on other parameter CWD perform performance ance is satisfactory. (3.) The program program of work work if can be done by the di distri strict ct will hav havee no charge for for engineering studies or lesser only. The review charges of 2% only will be charge. (4.) For the informat information ion of the BOD, LWUA LWUA is now under the Dep Departm artment ent of  Health, and Hon. Propero Pichay is their new chairman.

The meeting was adjourned at 6:00 P.M.

Prepared by: Emeriza D. Goudin Board Recorder Noted by: Felicitas S. Azanza BOD Secretary