Microsoft Word 2016.pdf

MS Office Lesson series – Word 2016 FMST LEVEL I – INFORMATION TECHNOLOGY APPLICATIONS FOR RESEARCH

Kusala Fernando LIBRARY, UNIVERSITY OF RUHUNA | MATARA, SRI LANKA

MS OFFICE LESSON SERIES – WORD 2016

Contents Introduction .................................................................................................................................................. 2 The office Button and File option ................................................................................................................. 2 Creating a Word Document .......................................................................................................................... 2 Explore the ribbon ........................................................................................................................................ 3 Take a tour of Word 2016 ............................................................................................................................. 3 The Tell Me box............................................................................................................................................. 4 Word options ................................................................................................................................................ 4 Formatting your word document ................................................................................................................. 5 Inserting things to word ................................................................................................................................ 8 Headers and Footers ..................................................................................................................................... 8 Working with page numbers......................................................................................................................... 8 Word layout options ..................................................................................................................................... 9 References .................................................................................................................................................... 9 Mail merge .................................................................................................................................................... 9 Let’s start to write your Thesis....................................................................... Error! Bookmark not defined. Let’s Review your work ............................................................................................................................... 10 Let’s create your resume (CV) using a Template ........................................................................................ 10

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MS OFFICE LESSON SERIES – WORD 2016

Introduction There are major changes to Office 2016 with respect to previous versions. It has many similarities to the office 2007, but yet there are some changes from it. MS Word is the Word processing tool provided in the office package. To start the word 2016 package, you have to either Program files> Microsoft Word 2016 or click on this icon

The office Button and File option 1. Create a Folder by your Name in the Document Folder 2. You can notice that the “file” option in the Word 2007 is no more longer there and it is replaced again with “file”

Creating a Word Document 1. Load Word 2016 by the Icon a. Can you see a “Office Button” ? instead you can find the “File” option in 2016 version b. Explore the File Tab i. The document gallery is where you can create a blank document or use a predesigned template. The gallery is available when you open Word, or you can get to it by choosing File > New if you're working on an existing document. ii. Save your Word file in the Document/Your name folder with your name

The document Gallery

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MS OFFICE LESSON SERIES – WORD 2016

Explore the ribbon

The mini toolbar Provide you some quick formatting at your pointer tip

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MS OFFICE LESSON SERIES – WORD 2016

Take a tour of Word 2016 When Word opens, click Take a tour or type "Welcome to Word" in the Search for online templates box. The Welcome to Word template opens. This document lets you explore five areas: 

Use live layout and alignment guides

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Collaborate in Simple Markup View

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Insert Online Pictures and Video

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Enjoy the Read

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Edit PDF content in Word

The Tell Me box Tell Me is a new search tool available in Word, PowerPoint, and Excel 2016. It serves up the commands you need when you type what you want to do. For example, type “font settings” in the Tell me what you want to do box. Then, either choose one of the suggestions that comes up, or choose Get Help on "font settings" to open the Help viewer.

Word options

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MS OFFICE LESSON SERIES – WORD 2016 c. d. e. f. g.

Open your file [File > Open > Browse the Desktop to find your word file Customize to “Auto Save” your document every 2 minutes Set the default local file location to your own folder in the Document directory Change the default editing Language to English United Kingdom Customize the ribbon by adding a new Tab named “Research Tools” i. Add Mail merge, Footnote, Customized Equations to your new tab h. Add “New document” and “print preview” to the quick access tool bar i. Save your file with a password

Formatting your word document learn ow to select text, format it, create bulleted and numbered lists, change the alignment of text, and change line spacing for a paragraph or an entire document. For your formatting options and choices, you can use either

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MS OFFICE LESSON SERIES – WORD 2016 To add bullets or numbering to text: Select the text that you want to add bullets or numbering to, and then on theHome tab, in the Paragraph group, tap or click Bullets or Numbering. To align text left, center, or right: Select the text that you want to align, or press CTRL+A to select all the text in the document. Then, on the Home tab, in the Paragraph group, tap or click Align Left or Align Right, Center, or Justify. To change the line spacing in a portion of a document: Select the paragraphs you want to change, and then on theHome tab, click the Line and Paragraph Spacing button. To change the line spacing for an entire document: Click Design > Paragraph Spacing, and then choose one of the built-in spacing options, such as Compact, Tight, Open, Relaxed, or Double.

Additionally,

In this document, styles like Heading 1 and Title have been applied to text (Home tab, Styles gallery). That lets you quickly overhaul the look of the whole document. Try it:

1. On the Design tab, point to the different Style Sets and watch the formatting change automatically.

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MS OFFICE LESSON SERIES – WORD 2016

2. Go to Themes and watch how colors and font change with the various choices.

3. When you get the design you want all your docs to start with, choose Set as Default.

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MS OFFICE LESSON SERIES – WORD 2016

Inserting things to word You can use the insert menu of word to insert, tables, pictures, video, sound clip, screen clips, shapes and many items to your document.

When you are moving with different insert elements, contextual menus will be appearing subsequently. E.g. when you are inserting an image, if you click on it, “Format” menu will appear. “design” menu will appear when you are inserting a table, similarly. There are many contextual / context specific options available with these contextual menus.

Headers and Footers Headers and footers are areas in the top, bottom, and side margins of each page in a document. You can customize either or choose to use a built-in style from the gallery. You also can add much more besides page numbers to your headers or footers.

Working with page numbers Word document can add different types of page numbers in different pages. Page numbers can be inset through the Insert menu.

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MS OFFICE LESSON SERIES – WORD 2016

Word layout options The layout menu enables you to change the layout options, such as page size, orientation, margins, line spacing etc. this is an important tool found in Ms Word. To change the orientation of the page,

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Margins Size Columns Indent Spacing

References References provide more support for you to compose your book, thesis or any other report in standard manner. It provides you to create        

Table of contents List of tables List of figures Adding foot notes Adding endnotes Management of referencing Insert captions for figures, equations and tables Adding an index

Mail merge Mail merge is a valuable tool that enables you to send the same information to different postal addresses. You can either use an existing mailing list or create a new one. When you creating a new mail merge operation, it is better to start with “step-by-step mailing wizard”

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MS OFFICE LESSON SERIES – WORD 2016

Let’s Review your work Review menu provide options for you to review your work with comments and re-correcting your work according to the changes made by your supervisor.

Turn on “track Changes” Add a new comment Toggle “all markup” and “simple markup” Try to “accept” some of your changes Save the document with “your name_reviewed.doc”

Let’s create your resume (CV) using a Template a. Fill your information into the “Resume (color) template and save it in the default location as “your name_Sept_2016” b. Write your full name on the box and change it color to Gold c. Fill your skills using bullets d. Fill other spaces with your relevant details e. Insert a new category as “Research Publications” and add an imaginary publication to this format Your Surname, A.B.C. 2016. Investigation of water quality in university pond. Proceedings of Academic sessions, University of Ruhuan. Pp. 26-30. f. You can also download a suitable Theme from internet [try it later  ] g. Save and exit

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