MCA-I SEM - MCA1610-Prog Lab-I-Office Automation Tools-Lab Manual.pdf

DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING

MASTER OF COMPUTER APPLICATIONS I – SEMESTER

MCAP 106 : Programming LAB – I (Office Automation Tools) Staff In-charge: Dr. R.Ragupathy

List of Experiments Ex. No. 1

Name of the Experiment Study the features of MS-office 2007

MS-WORD 2

Text formatting and table

3

Mail merge

4

Mathematical equations

5

Watermarking

6

Create backup file

MS-POWER POINT 7

Create text and images with effects

8

Create animation and sound effects

MS-EXCEL 9

Create paydetailsof employee

10

Calculatestudent mark details

11

Create four typesof chart

12

Import external data,sort &filter

MS-ACCESS 13

Create a database which consist of atleast three tables

14

Queries

15

Form design

16

Report generation

Ex. No.: 1 Date :

STUDY THE FEATURES OF MS-OFFICE 2007

Aim:-

To study the features of MS-Office 2007 such as MS-Word, MS-Excel, MS-Power point and MS-Access. 1.MS-word:Benefits:     

Reverse without typing. Making copy easy. Manipulation of text. Special point effect. Faster proof –  reading.  reading. One are the more option in MS-office 2007.

Applications:   

A word processor can be used for forming data’s Time consuming test like creating report tenders. Repetitive tests like typing circular, public notice, general letters and d ocuments. Preparing tabular reports, time table and work schedule.

2. MS-Power Point:    

Creating a presentation. Filling in the blacks with the power standard tools. Text that appear in the presentation out line. Rearranging your slide, adding colours and pictures. One are more animation effect in available.

3.MS-Excel:     

It is easy to maintain data in electronic format than papers. Here, errors in calculation are greatly minimized. In spread sheet an automatic recalculation facility is av ailable. Excel provide a number of features to display and analyze data. It is also provide the facility to format data in the form of the group. Excel has the features to manipulate the column of data.

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Ex. No.: 1 Date :

STUDY THE FEATURES OF MS-OFFICE 2007

Aim:-

To study the features of MS-Office 2007 such as MS-Word, MS-Excel, MS-Power point and MS-Access. 1.MS-word:Benefits:     

Reverse without typing. Making copy easy. Manipulation of text. Special point effect. Faster proof –  reading.  reading. One are the more option in MS-office 2007.

Applications:   

A word processor can be used for forming data’s Time consuming test like creating report tenders. Repetitive tests like typing circular, public notice, general letters and d ocuments. Preparing tabular reports, time table and work schedule.

2. MS-Power Point:    

Creating a presentation. Filling in the blacks with the power standard tools. Text that appear in the presentation out line. Rearranging your slide, adding colours and pictures. One are more animation effect in available.

3.MS-Excel:     

It is easy to maintain data in electronic format than papers. Here, errors in calculation are greatly minimized. In spread sheet an automatic recalculation facility is av ailable. Excel provide a number of features to display and analyze data. It is also provide the facility to format data in the form of the group. Excel has the features to manipulate the column of data.

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4.MS-Access:    

Data base application comprise of backend and front end tool. Backend which takes care of storing and restoring data. Front end provide the user interface as a menus by which the user can interface. Insert the data in the back. Microsoft access act as a backend also act as a front end.

Result:Thus the features of MS-Office 2007 such as MS-Work, MS- Work, MS-Excel, MS-Power Point and MS-Access are studied.

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MS-WORD

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Ex. No.: 2 Date :

TEXT FORMATTING AND TABLE

AIM:-

To create a time table document do cument for M.C.A. I semester using MS-word.

PROCEDURE:Step 1: Step 2: Step 3: Step 4: Step 5: Step 6:

Start → Program → MS-Office 2007 →  MS-word. Go to office button → New file open. Go to insert → Text box. Go to insert → Table and shapes tool box. Type the following letter use the tables. Save the document & Exit from the MS-word.

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SAMPLE OUTPUT:TIME TABLE FOR MCA -I SEMESTER

 Time & Day

Mon

08.30  To 09.15

9.15  To 10.00 DBMS

MATHS

1310 R.No.3211

1110 R.No.3211

PST&C

D/S

Mp&A

1510 R.No.7104

1210 R.No.7104

1410 R.No.3211

Mp&A

DBMS

1410 R.No.3211

1310 R.No.3211

Offices Automatic (1610 (A2)) Data Structure using c (1710(A1))

10.40  To 12.25

12.25  To 01.30

Maths

D/S

1310 R.No.3211

1110 R.No.3211

1210 R.No.7104

02.15  To 03.00

Data Structure using c (1710(A2))

Offices Automatic (1610 (A1)) Data Structure using c (1710(A2))

L

03.00  To 03.45

03.45  To 04.30

D/S

PST&C

1210 R.No.7104

1510 R.No.7104

Offices Automatic (1610 (A2)) Data Structure using c (1710(A1))

U

 N

C

DBMS

01.30  To 02.15

Offices Automatic (1610 (A1))

1410 R.No.3211

Wed

Fri

10.55  To 11.40

MP&A

 Tus

 Thu

10.00  To 10.45

H

PST&C

DBMS

1510 R.No.7104

1310 R.No.3211

MP&A

PST&C

1410 R.No.3211

1510 R.No.7104

Maths

D/S

1110 R.No.7104

1210 R.No.7104

MCA 1110 –  Mathematical Foundation of Computer Science. MCA 1210 –  Data Structures. MCA 1310 –  Data Base Management System. MCA 1410 –  Microprocessor and Application. MCA 1510 –  Problem Solving Techniques and C MCA 1610 –  Program Lab – I [Office Automation Tools] MCA 1710 –  Program Lab –  II [Data Structures Using C] Batch –  [A1,A2]

Result:Thus the above document is created using text formatting and table.

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Ex. No.: 3 Date

MAIL MERGE

:

AIM:-

To create a document using mail merge in MS-Word. PROCEDURE:-

1. Add the Mail Merge Helper to the Tools menu Step 1: Choose Mailings →Select r ecipients →Type new list Step 2: Select all commands from the categories list on the left. Step 3: Select mail merge Helper on the right Step 4: Release the mouse button (Mail merge will appear on the menu) Step 5: Click the close button.

2. Add the Insert Merge field button to Mail Merge toolbar . Step 1: Go to → Mailings

→

Select Recipient List

Step 2: In the customize window , select the commends tab. Step 3: select Insert Merge Field on the right Step 4: Drag Inset mail merge field to the mail merge toolbar and position it to the

left of the Insert word Field button. Step 5: If you don’t need the mail merge toolbar now, choose Mailings  -> Select Recipient List to turn it off.

Note:Then follow the third steps according to the right side window to create the document using mail merge.

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SAMPLE OUTPUT:-

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K.Sudha,  No.20, Om Siva Street, Chidambaram 600 801.

Dear Selvam, You will be glad to know that my wedding day falls on 1 st November and this time I am  planning to celebrate it at Home. There is going to be a small Dinner party in the evening after 6 pm Also, there will be a dance and music programme. I am going to invite all my friend and relatives.

I strongly desire that you should also come on my Wedding and grace the occasion with your presence. I hope that you will not reject ray invitation. Do reach in time.

Yours lovingly, K.sudha Address on the Envelope Mr. U.Selvam, 150/2, S.S.K. Nager, Madurai –  701 003.

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K.Sudha,  No.20, Om Siva Street, Chidambaram 600 801.

Dear Roja, You will be glad to know that my wedding day falls on 1 st November and this time I am  planning to celebrate it at Home. There is going to be a small Dinner party in the evening after 6 pm Also, there will be a dance and music programme. I am going to invite all my friend and relatives.

I strongly desire that you should also come on my Wedding and grace the occasion with your presence. I hope that you will not reject ray invitation. Do reach in time.

Yours lovingly, K.sudha Address on the Envelope Ms. S.Roje 150/2, Anna Nager, Chennai –  708 012.

RESULT :Thus the above document is created using mail merge and verified.

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Ex. No.: 4 Date

:

MATHEMATICAL EQUATIONS

AIM:-

To create a document for type the mathematical equation in MS-Word.

PROCEDURE:-

Step 1: start → program→MS-Office2007 → MS-Word. Step 2: Go to office button → New. Step 3: Type the name of the equation. Step 4: Go to insert → Equation → insert new equation. Step 5: Go to insert → object . Step 6: From object submenu, select Microsoft equation 3.0  and click ok. Step 7: Then by using the equation tool, type the following mathematical equations. Step 8: Save the document.

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SAMPLE OUTPUT:-

   ( ) ( ) ( )                   ]  [√  √ √ ∫           -c

RESULT:Thus the above document is created using mathematical equation editor and verified.

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Ex. No.: 5 Date

:

WATERMARKING

AIM:-

To create a document using save to back up file watermarking in MS-Word.

PROCEDURE:1. PICTURE WATER MARK:Step 1: Start →program → MS-office2007 →MS-Word. Step 2: Go to office button → open the any one text file. Step 3: Go to Page layout → watermark → Customer watermark →picture watermark  Any one picture Select→ click apply and ok. Step 4: Save the document.

2. TEXT WATER MARK: Step 1: start →program →MS-office2007 →MS-word. Step 2: Go to office button → open the any one Text file. Step 3: Go to Page layout → Watermark →Customer water mark select → Text watermark select → click apply and ok Step 4: Save the document.

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SAMPLE OUTPUTS:-

RESULT:Thus the above document is created using watermarking and verified.

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Ex. No.: 6 Date

:

CREATE BACKUP FILE

AIM:-

To create a document using Backup file in MS-Word. PROCEDURE:Step 1: Start → program → MS-Office2007 → MS-Word. Step 2: Go to Office button → Open new file. Step 3: Go to Save → Tool click option→ save option → word option click ok. Step 4: Save the document and Exit from the MS-Word.

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SAMPLE OUTPUT:-

RESULT:-

Thus the above document is created using backup facility and verified.

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MS-POWER POINT

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Ex. No.: 7 Date :

CREATE TEXT AND IMAGES WITH EFFECTS

AIM:-

To create a presentation text and images with effects using MS-Power point. PROCEDURE:Step 1: Start → Programm → MS-Office2007→ MS-Power point. Step 2: Using flides background designe → click to right →Formating  backgurend →

Four o ption select to any one → apply and a pply all → next → click to ok. Step 3: Go to insert → click Text box Step 4: Using Text effect Step 5: Go to Animation→ Custome animation → open Add effect the use four

mathod effect availabel Step 6: Using effect select to any text goto add effect click any one effect select click

apply Step 7: Play to effect two method Step 8: Go to →click to F5 key and click paly button play to effect. Step 9: Save the document and Exit from the MS-Power point.

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SAMPLE OUTPUT:

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RESULT:

Thus the power point presentation is created using text and images. Page | 20

Ex. No.: 8 Date

CREATE ANIMATION AND SOUND EFFECTS

:

AIM :-

Step 1

:

Start →Programm →MS-Office2007→MS-Power point.

Step 2

:

Using Slides background design →click to right →Formating Backgurend → Four  o ption select to any one →Apply and Apply all → next →click to ok.

Step 3

:

Go to insert →click Text box

Step 4

:

Using Animation

Step 5

:

Go to Animation→Custome animation →open Add effect the

use four method effect availabel Step 6

:

Using Effect select to any image Add effect click any one effect next click apply

Step 7

:

Go to→ insert → click to Sound → Select Sound from file → Select one music next click Insert.

Step 8

:

Play to effect two method

Step 9

:

Go to → click to F5 ke y or click paly button play to effect.

Step 10

:

Save the document and Exit from the MS-Power point.

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SAMPLE OUTPUT:

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Result:

Thus the Power point presentation is created using animations and sound effects.

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MS-EXCEL

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Ex. No.: 9 Date

:

CREATE PAY DETAILS OF EMPLOYEE

AIM:

To create a employees work detail list using MS-Excel.

PROCEDURE: Step 1: Start →program → MS-Office2007→MS-Excel. Step 2: Go to Office button →New . Step 3: Go to Home → Auto sum one are more formula in available. Step 4: A worksheet is a large area of 65,536 rows and 255 Columns. Step 5: The columns are labeled as A,B,C,…….IV. Step 6: The rows are labeled as 1,2,3,….255. Step 7: Create a employees details using to format following

USE FORMULA:-

Syntax : f x= House rent Allowance = Sum(Basic*25)/100 Syntax : f x = Darners Allowance = sum(Basic*10)/100 Syntax : f x = Profit found = sum(Basic*5)/100 Syntax : f x = Net Salary = sum(Basic+Hra+Da+Pf) Step 8 : Save to document and exit

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SAMPLE OUTPUT:-

Result:-

Thus the above employee details are created and verified.

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Ex. No.: 10 Date

:

CALCULATE STUDENT MARK DETAILS

AIM:

To calculate student mark details using MS-Excel.

PROCEDURE: Step 1: Start →program → MS-Office2007→MS-Excel. Step 2: Go to Office button →New . Step 3: Go to Home→ Auto sum one are more formula in available. Step 4: Calculate student mark details using formula in following

USE FORMULAS: 

With this function you find custom of the values in range of cells. Add all the number in the range of the cells Syntax: f x Total = sum(Starting Marks : Ending Marks) Average = Average(starting Marks : Ending Total Marks) Result = if(and(D2>=40,E2>=40,F2>=40,G2>=40,H2>=40),"Pass","fail") Rank = RANK(T2,T$2:T10) Grade = IF(AVG>90,"A+",IF(AVG >80,"B+",IF(AVG >70,"C+",IF(AVG >60,"D+"))))

Step 5 : Save the document and exit

Page | 27

SAMPLE OUTPUT:-

RESULT:Thus the above student mark details are created and verified.

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Ex. No.: 11 Date

:

CREATE FOUR TYPES OF CHART

AIM:

To create four types of chart using MS-Excel.

PROCEDURE: Step 1

: Start →program → MS-Office2007→MS-Excel.

Step 2

: Go to → Offices button → New.

Step 3

: Enter the data on the excel sheet for which you want to draw chart.

Step 4

: Go to insert → chart one are more model in available.

Step 5

: Type of chart (column, Pie, Area, Line, bar…. etc) then click on the next

 button. Step 6

: Change the option as necessary to the charts work in the way you want it and

Then click the next button.(Axis heading, Chart heading, etc…) Step 7

: Select the option where you want to place the chart in the worksheet from the

legend. Step 9

: Then click the finish button.

Step 10 : Now the respective chart will be appeared for the given data. Step 11 : Save the worksheet using the file name

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SIMPLE OUTPUT:-

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RESULT:Thus the above four types of chart are created and verified. Page | 31

Ex. No..: 12 Date

IMPORT EXTERNAL DATA, SORT & FILTER 

:

AIM:

To Import External Data, Sort and Filter using MS-Excel.

PROCEDURE: Step 1 : Start →program → MS-Office2007→MS-Excel. Step 2 : Go to → Offices button → New. Step 3 : The use for one are more option in available in excel Step 4 : Use of Import external data , Sorting and filter following. Step 5 : Go to → Data → Sort & Filter → click select to field Step6 : Go to → Data → Get external data → open import file select to document → import wizard step 1 to 3 → Next three step finish click → import data click

ok. Step 7 :  Now the result will be displayed as external data, sort and filter. Step 8 : Save the document and Exit

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SIMPLE OUTPUT:-

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Result:Thus the external data are imported, sorted & filtered. Page | 35

MS-ACCESS

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Ex. No.: 13 Date

CREATE A DATABASE WHICH CONSIST OF ATLEAST THREE TABLES

:

AIM:

To create a database using MS-Access.

PROCEDURE: Step 1: Start →program → MS-Office2007→MS-Access. Step 2: Go to→ Office button → New. Step 3: Shortcut featured online template one are more option available in MS-Access. Step 4: Open to new file go to → New blank database click → file name → click to

create Step 5: Go to → create Table → Table right click → Design view → field name → Data

type → Close table next open. Step 6: Go to → Create option → one are more design available. Step7: The use for three method table create Employee detail, Student Mark Sheet, Student details. Step 8: Create field list order type Home → Sort & Filter → click to Ascending order &

Descending Step 9: Then create the following fields with proper data types.

ID

FIELD NAME

DATA TYPE

1

Roll No

Number

2

Name

Text

3

10t Mark

Number

4

12t Mark

Number

5

UG Course Name

Text

6

Fees details

Number

Step 10: Give the table name as table with specified primary key Step 11: Save the database file

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SIMPLE OUT:-

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Result:

Thus the above database is created and verified. Page | 41

Ex. No.: 14 Date

QUERIES

:

AIM:

To create queries using MS-Access.

PROCEDURE: Step 1: Start →program → MS-Office2007→MS-Access. Step 2: Go to→ Office button → New. Step 3: Create any one database Step 4: Go to → create → query design click → open to new query → show table →

Add open to details Step 5: Go to select field, table, sort, show, criteria and or the use enter the detail this

 play Step 6: Use for Field use enter the title section → Table use enter the show title name → Sort use three option in available accenting order, decanting order and not sorted

→ Show use select a particular field out show in select field only → Criteria  use

Enter the query typing area Step 7: The use for four method query following

Employee join year > “ 2000” Employee salary > “40,000” Student total > “400” Student course > “BCA” Step 8 : The use Design typing in query last click → Run click show the output Step 9 : Now the result will be displayed as per the query Step 10: Save the changes.

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SIMPLE OUTPUT:

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Result:-

Thus the above queries created and verified Page | 46

Ex. No.:15 Date

:

FORM DESIGN

AIM:

To create a form to the database for giving the input using MS-Access.

PROCEDURE: Step 1: Start →program → MS-Office2007→MS-Access. Step 2: Go to→ Office button → New. Step 3: Open a blank database → click type any one name → create click  Step 4: Go to → create table → Table right click → Design view → field name → Data

type → Close table next open. Step 5: Go to → create → Form click Step 6: Open to one are more data click next create a enter new input data last close to

file next reopen same file create a enter new data. Step 7: Example following down Step 8: Save the database file and Exit.,

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SIMPLE OUTPUT:-

Result:-

Thus the above form is designed and verified.

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Ex. No.: 16 Date

REPORT GENERATION

:

AIM:

To generate report using MS-Access.

PROCEDURE: Step 1: Start → program → MS-Office2007→MS-Access. Step 2: Go to→ Office button → New. Step 3: Open a blank database → click type any one name → create click  Step 4: Go to → create table → Table right click → Design view → field name → Data

type → Close table next open. Step 5: Go to → create → Report click Step 6: Use mouse right click 

→

Print preview click.

Step 7: Now the report result will be displayed. Step 8: Save the changes

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SIMPLE OUTPUT:-

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