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SAP Online Help

12/11/2001

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© Copyright 2001 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. ®

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CEM - Construction Equipment Management

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Caution Example Note Recommendation Syntax

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CEM - Construction Equipment Management ......................................................................................... 8 Master Data.......................................................................................................................................... 9 CEM Catalog .................................................................................................................................. 10 Creating a Catalog ...................................................................................................................... 12 Importing the Construction Equipment Catalog (to 4.6C1 Incl.) ................................................. 14 Importing Catalogs (from Release 4.6C2 Inclusive) ................................................................... 15 Displaying the Catalog Structure (to Release 4.6C1 Inclusive).................................................. 17 Displaying the Catalog Structure (from Release 4.6C2 Inclusive).............................................. 18 Creating an Entry in a Catalog.................................................................................................... 19 Changing and Displaying a Catalog Entry .................................................................................. 21 Creating a Material Assignment to the Catalog .......................................................................... 22 Changing, Displaying and Deleting a Material Assignment........................................................ 23 CEM Bill of Material (BOM) ............................................................................................................ 24 Creating a BOM .......................................................................................................................... 25 Changing and Displaying a BOM................................................................................................ 27 Displaying the BOM (from Release 4.6C2 Inclusive) ................................................................. 29 Interpolation ................................................................................................................................ 30 CEM Equipment ............................................................................................................................. 32 Creating Equipment .................................................................................................................... 34 Changing and Displaying Equipment.......................................................................................... 36 Flagging Equipment for Deletion ................................................................................................ 38 Equipment Activation and Deactivation ...................................................................................... 39 Activating and Deactivating Equipment................................................................................... 40 Assigning Equipment to an Asset ............................................................................................... 41 Insurance Data............................................................................................................................ 42 Creating, Changing and Displaying Insurance Data ............................................................... 43 Package ...................................................................................................................................... 44 Shipping Package ................................................................................................................... 46 Creating a Shipping Package .............................................................................................. 48 Changing, Displaying and Deleting a Shipping Package .................................................... 50 Settlement Package ................................................................................................................ 51 Creating a Settlement Package........................................................................................... 52 Changing, Displaying and Deleting a Settlement Package ................................................. 53 Price Information......................................................................................................................... 54 Displaying Price Information for the Equipment ...................................................................... 55 Displaying Price Information for the Construction Site............................................................ 56 Owner/Administrator....................................................................................................................... 57 Owner/Administrator Relationship .............................................................................................. 58 Creating an Owner/Administrator ............................................................................................... 59

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Changing and Displaying an Owner/Administrator ..................................................................... 60 Recipient......................................................................................................................................... 61 Creating a Recipient ................................................................................................................... 62 Changing and Displaying a Recipient......................................................................................... 64 Basic Functions .................................................................................................................................. 65 CEM Planning................................................................................................................................. 66 Requisition Note.......................................................................................................................... 67 Creating a Requisition Note .................................................................................................... 69 Changing, Displaying and Deleting a Requisition Note .......................................................... 70 Requirements Overview.............................................................................................................. 71 Changing and Displaying the Requirements Overview........................................................... 72 Graphical Planning Board ....................................................................................................... 73 Editing and Displaying the Graphical Planning Board ............................................................ 74 Creating Shipping Documents from the Planning Board ........................................................ 76 Creating Requirements from the Planning Board ................................................................... 77 Deadline Logic ............................................................................................................................ 78 Deadline Logic (Indicator) ....................................................................................................... 79 Release Notification Limit for Unrestricted Usage .................................................................. 80 Minimum Usage Period for Restricted Usage ......................................................................... 81 Surcharge for Unrestricted Usage........................................................................................... 82 Document Entry.............................................................................................................................. 83 CEM Document Entry - Terminology .......................................................................................... 84 Shipping Document..................................................................................................................... 89 Creating a Shipping Document ............................................................................................... 91 Changing, Displaying and Canceling a Shipping Document................................................... 93 Creating a Shipping Document by Copying from a Template................................................. 95 Parking and Releasing a Shipping Document ........................................................................ 96 Creating a Shipping Document from Confirmed Requirements.............................................. 97 Listing Shipping Documents.................................................................................................... 98 BAPIs to Maintain CEM Shipping Documents ........................................................................ 99 Clearing a Usage Site ........................................................................................................... 100 Shipping of Materials............................................................................................................. 101 Inventory Management.......................................................................................................... 102 Intermediate Recipient .......................................................................................................... 104 Performance-Based Equipment Documents ............................................................................ 106 Entering a PBE Document .................................................................................................... 108 Displaying a PBE Document ................................................................................................. 110 Calendar Maintenance ................................................................................................................. 111 Settlement Calendar ................................................................................................................. 112 Creating a Settlement Calendar ............................................................................................ 114 Releasing Records from the Settlement Calendar................................................................ 116 CEM - 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Entry List................................................................................................................................ 118 Filler Calendar for Performance-Based Equipment.................................................................. 119 Creating a Filler Calendar for Performance-Based Equipment............................................. 120 CEM Settlement ........................................................................................................................... 121 Stock Control ............................................................................................................................ 122 Performing Stock Control ...................................................................................................... 123 Location Setup .......................................................................................................................... 124 Executing a Location Setup .................................................................................................. 125 Filling of Performance-Based Equipment Reports ................................................................... 126 Filling PBE Documents.......................................................................................................... 127 Example 1 (With Shipping Document)............................................................................... 129 Example 2 (Without Shipping Document).......................................................................... 131 Example 3.......................................................................................................................... 132 Example 4 (Special Case) ................................................................................................. 133 Example 5.......................................................................................................................... 134 Example 6.......................................................................................................................... 135 Example 7 (Retirement)..................................................................................................... 136 Example 8 (Retirement Date Not Set in Recipient 100050) .............................................. 137 Example 9 (Acquisition Date Not Set in Recipient 100004) .............................................. 138 SD Order Generation ................................................................................................................ 139 Settlement of Activity and Delivery........................................................................................ 140 Settlement of Time-Based Equipment............................................................................... 141 Settlement of Performance-Based Equipment .................................................................. 144 Settlement PBE as TBE .................................................................................................... 146 Settlement of a Settlement Package ................................................................................. 147 Settlement for Multipart Equipment ................................................................................... 148 Settlement of Materials ...................................................................................................... 149 Settlement Across Different Company Codes....................................................................... 150 Example: Settlement Across Different Company Codes Using EDI ................................. 151 Recipient Data Check............................................................................................................ 155 Checking a Recipient......................................................................................................... 156 Generating SD Orders........................................................................................................... 157 CEM Test Settlement Run..................................................................................................... 159 Changing and Displaying SD Orders .................................................................................... 160 Displaying the Settlement Run Log (to Release 4.6C1 Inclusive) ........................................ 161 Displaying the Settlement Run Log (from Release 4.6C2 Inclusive) .................................... 162 Input Postprocessing............................................................................................................. 163 SD Order Check .................................................................................................................... 164 Checking SD Orders.......................................................................................................... 165 Settlement List .......................................................................................................................... 166 CEM Inventory.............................................................................................................................. 167 CEM - Construction Equipment Management

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Editing the Stock List ................................................................................................................ 168 Determining Quantity ................................................................................................................ 169 Initial Entry of Inventory Data.................................................................................................... 170 Entering stock........................................................................................................................ 171 Changing Stock ..................................................................................................................... 172 Displaying Stock.................................................................................................................... 173 Checking Stock Data ................................................................................................................ 174 Displaying Counted Stock Without Equipment Number ........................................................... 175 Displaying Counted Stock With Equipment Number ................................................................ 176 Generating Stock Differences ................................................................................................... 177 Valuing Stock Differences......................................................................................................... 178 Resetting Generated Stock Differences ................................................................................... 179 Writing Off Differences for Multipart Equipment ....................................................................... 180 Archiving of CEM Data ................................................................................................................. 181 

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Construction Equipment Management (CEM) deals with issues that secure an optimal process flow in enterprise areas of construction firms or equipment rental companies in aspects such as planning, processing, settlement and evaluation of resources (materials and equipment). ,QWHJUDWLRQ

If you want to use CEM, you must have the application components Sales and Distribution (SD), Plant Maintenance (PM), Financial Accounting (FI) and Controlling (CO). To make full use of the integrative nature of SAP R/3, it is also advisable to use the application components Asset Accounting (AA) and Project System (PS). )HDWXUHV

•

Representation of various catalogs containing construction equipment, machinery, tools, construction accessories and attachments and so on

•

Catalog BOMs (bills of material)

•

Shipping and settlement packages

•

Relationships between owners and administrators of equipment

•

Shipping and performance-based equipment (PBE) documents

•

Settlement Calendar

•

Filler Calendar for Performance-Based Equipment

•

Time-based or performance-based settlement

•

Inventory management

•

Equipment planning

•

Evaluations and reporting functions (settlement lists, statements of usage, stock lists for construction sites and so on)

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•

CEM Catalog [Seite 10]

•

CEM Bill of Material [Seite 24]

•

CEM Equipment [Seite 32]

•

Owner/Administrator [Seite 57]

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Recipient [Seite 61]

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A CEM catalog is a structured, hierarchical list of different types of machinery (for example, equipment, machines and vehicles) and is based on the SAP standard Classification System. Every CEM catalog is assigned to a Class [Extern] within a Class Type [Extern]. This means that all the numbers in the catalog are also assigned to this class or class type. The characteristics used in characteristic value assignment are assigned to the class. 8VH

Before you can reference to a CEM catalog, it must have been defined in Customizing [Seite 12] for CEM. CEM catalogs can be specific to a company, region or country and form the basis for pricing in settlement accounting. By assigning bills of material (BOMs) to equipment, you can link to the CEM catalog, and therefore also to catalog valuation.

There are the following hierarchy levels in the “Baugeräteliste 1991” or “BGL 91” (German equipment rental compilation or construction equipment specifications list): 6WUXFWXUH 

Main equipment group

Lifting appliances and transportation equipment



Equipment sub-group

Cranes and attachments



Equipment category

Diesel-hydraulic driven two-engine rubber-mounted cranes with steel-latticed boom



Equipment type

Diesel-hydraulic driven two-engine rubber-mounted cranes with steel-latticed boom, maximum load moment 165tm



Attachments

Booms for cranes etc.

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Non-interchangeable equipment items such as diesel or gasoline engines

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Every catalog has to be purchased from the appropriate publisher as a compact disc (CD) or as discs. CEM has a batch-input session.

We recommend that equipment be entered in separate lots according to main group. In this way, you can check and control the data transfer more easily. You can use the Procedure for the BGL [Seite 14] when you import data from the list of construction accessories, material and tools (for example, the “Bauaustattungsliste” or “BAL” in Germany).

CEM catalogs are client-dependent. This means that you can import a different catalog into each different client in the same system. If you want to use the same catalog in more than one client, you have to define in which logical system the original catalog is stored. You can do this under Creating a Catalog [Seite 12]. ,QWHJUDWLRQ

Catalog entries can be entered in CEM BOMs [Seite 24]. They then form the valuation basis for settlement accounting. New catalog entries can also be interpolated [Seite 30] directly in the catalog. CEM - Construction Equipment Management

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If the catalog records are valuated or should have values and you want to use dependencies and interpolate, the classes, class types, characteristics, and dependencies to be used must be created in Customizing or in the Application Menu under /RJLVWLFV→&HQWUDO)XQFWLRQV→&ODVVLILFDWLRQ 6\VWHP. For more information, see the Implementation Guide (IMG) for CEM under /RJLVWLFV*HQHUDO → &(0→ &(00DVWHU'DWD → &DWDORJV → 3UHUHTXLVLWHVIRU&DWDORJV. You must have a comprehensive knowledge of the classification system if you want to create catalogs that do not reference to existing classes and class types. 3URFHGXUH

Create the catalogs in Customizing for CEM. 1. Choose &(0→0DVWHU'DWD →

&DWDORJV

→

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2. Execute this Customizing activity. (See the system documentation.) 3. Select the catalog that you want to copy. 4. Choose (GLW→ &RS\DV Enter the target catalog and make your changes. 5. Choose (QWHU, save your entries and choose %DFN. 6. Choose Customizing for &(0→ &(00DVWHU'DWD→ &DWDORJV → &DWDORJ&RVWLQJ and execute the 'HILQH)RUPXOD3DUDPHWHUVIRU&RVWLQJand 0DLQWDLQ)RUPXOD'HILQLWLRQVIRU&RVWLQJ Customizing activities. (See the system documentation.) 7. Save your entries. Return to the application menu and add new entries to the catalog (see: Creating an Entry in a Catalog [Seite 19]). 8. Save your entries. 5HVXOW

You have created a new catalog.

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Test catalog

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1991

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For each main equipment group, a standard text processing program should provide a text file with catalog texts and a text file with catalog values, for example, .$77;7.$77;7. 3URFHGXUH

1. Choose 7RROV→ $%$3:RUNEHQFK→ 'HYHORSPHQW → $%$3(GLWRU from the R/3 initial screen. The $%$3(GLWRU,QLWLDO6FUHHQ appears. 2. Enter program 6$3&(0%, (equipment values) in the 3URJUDP field. 3. Execute this program. Enter the catalog and the file path where the data to be imported can be found, for example, F?%*/?.$7W[W! on the %DWFK,QSXWIRU&DWDORJV screen. You can also enter a file type.

If you want to update the descriptions that are already in the system or import texts in a further language, set the 2QO\UHDGWH[WV indicator. The catalog values remain unchanged when this indicator is set. 4. Choose ([HFXWH 5. Repeat this procedure for program 6$3&(07(;7 (equipment texts). 5HVXOW

After these programs have been imported, the catalog structure [Seite 17] is available with all its values and texts.

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To directly input a catalog a catalog must be defined in the IMG under 'HILQHFDWDORJFRGH. Catalogs with value assignment characteristics must exist in the catalog class with the associated characteristics and the class or class type must be entered in the above-mentioned IMG activity. The data can be provided by a suitable tool such as EXCEL (for example, in the case of your own catalogs) or by a data preparation program (report /SAPCEM/INPUT_BGL91 for data from BGL91, report /SAPCEM/INPUT_BAL90 for data from BAL90). A file must exist for data transfer and it must have the following attributes:

•

The data is saved in ASCII format and separated by the tabulator in a record (*.txt).

•

There are three data types in a data record: #1

Catalog data

#2

Text data

#3

Characteristic data

•

You must specify data type #1, the others are optional. Within the data type structures the optional data is highlighted

•

Data type #1: One entry exists per data record with the following structure #1 Structure / catalog number ,QWHUSRODWLRQLQGLFDWRU

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(empty = interpolation, ‘X’ = no interpolation)

Data type #2: Any number of entries with the following structure can exist per data record #2 Language indicator (for example D for German, E for English) Catalog text %20WH[W

, only for CEM BOM catalogs

•

In the case of the catalog text this is the descriptive text assigned to the number in the catalog in the catalog structure display

•

In the case of BOM text this is an abbreviated number-in-catalog description that is visible from within the BOM

•

For the actual catalog structure only the catalog text has to be defined It is not necessary to define a catalog structure for a catalog, however it helps for clarity

•

When converting BGL91 the catalog text for catalog entries is either copied from the provided text file or, if not available, from the BOM text

•

In the case of your own CEM BOM catalog you should define catalog entries, catalog text, and BOM text. Entry of a text after the language indicator is viewed as catalog text, subsequent text is BOM text

•

Data type #3: Any number of entries with the following structure can exist per data record #3 Characteristic name Characteristic value

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6. Choose 7RROV→ $%$3:RUNEHQFK→ 'HYHORSPHQW → $%$3(GLWRU from the R/3 initial screen. The $%$3(GLWRU,QLWLDO6FUHHQ appears. 7. In the 3URJUDP field enter 6$3&(0,1387B%$/, 6$3&(0,1387B%*/ or 6$3&(0&$7$/2*8(B,1387. 8. Execute the program. The &RS\'DWDIURP&DWDORJ,QSXWscreen appears. 9. Enter the catalog code and the file path on which the data for import is held. Choose an activity mode or copy type (, ,QVHUW0 0RGLI\).

If you set the 7HVWUXQ indicator, the system performs a data test and returns data errors or data information if successful. If you do not set this indicator the data is updated. 10. Choose ([HFXWH 5HVXOW

After importing the program(s) the catalog structure is available in the system.

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At least one CEM Catalog [Seite 12] must exist. 3URFHGXUH

1. Choose /RJLVWLFV→ &RQVWUXFWLRQ(TXLSPHQW0DQDJHPHQW→ 0DVWHU'DWD→ &DWDORJV→ &DWDORJ 6WUXFWXUH2OG . 2. Enter a catalog code in the &DWDORJ field. 3. Choose ([HFXWH to display the complete catalog structure. 4. You can display additional information for an entry by double-clicking on it. Choose 9DOXH DVVLJQPHQW to display the characteristic assignment.

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At least one CEM Catalog [Seite 12] must exist. 3URFHGXUH

5. Choose /RJLVWLFV→ &RQVWUXFWLRQ(TXLSPHQW0DQDJHPHQW→ 0DVWHU'DWD &DWDORJV &DWDORJ6WUXFWXUH1HZ . 6. The &DWDORJ6WUXFWXUH'LVSOD\ZLWK9DOXHVDQG8VDJH screen appears. 7. Enter the catalog code or choose one from the list. 8. Choose (QWHU. 9. The catalog appears on the left in a tree structure. 10. Navigate through the structure to the desired node. You can use the functions ([SDQGDOO and &ROODSVHDOO. Using the function 'HWDLOYLHZ you can branch to the master data of the catalog record. In an equipment group if you want to branch to the next higher level in the hierarchy choose 3UHYLRXVKLHUDUFK\OHYHO. 11. On the top right you can see the existing characteristic value. 12. On the bottom right you can see whether the equipment item is used in another BOM. 13. In this transaction you can change the catalog or number in the catalog.

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&UHDWLQJDQ(QWU\LQD&DWDORJ 3UHUHTXLVLWHV

At least one CEM Catalog [Seite 12] must exist. Before you can create an entry (number) in the catalog, you must know the following: •

in which CEM catalog you want to create the number

•

whether this number already exists in the catalog

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1. Choose /RJLVWLFV→ &RQVWUXFWLRQ(TXLSPHQW0DQDJHPHQW→ 0DVWHU'DWD→ &DWDORJV→ 1XPEHU LQ&DWDORJ→ &UHDWH. 2. The &UHDWH1XPEHULQ&DWDORJ,QLWLDO6FUHHQ appears. 3. Enter a catalog code in the &DWDORJ field. 4. Enter the number you want to create in accordance with the template. 5. Choose (QWHU. 6. Enter a catalog text (the text that you want to appear when the catalog structure is displayed) or a BOM text (text that you want to appear when the BOM is displayed).

You have to set the 1RLQWHUSRODWLRQ indicator if either more than one technical size is required to classify the equipment correctly or when you are defining special equipment or equipment items. For more information, see Interpolation [Seite 30]. If you create a catalog structure and non-valuated equipment you can enter a catalog text but not a BOM text. The indicator 1RLQWHUSRODWLRQ and the function 9DOXDWLRQ do not appear (depending on the Customizing settings under &(0→ 0DVWHU'DWD→ &DWDORJV → 'HILQH&DWDORJ&RGH → 2QO\FWOJYDOXH and &WOJPDLQWEON). 7. Choose 9DOXHDVVLJQPHQW. You can now make the entries you require on the &UHDWH&DWDORJ(QWULHV&KDUDFWHULVWLF 9DOXH$VVLJQPHQW screen.

The values you enter here form the basis for pricing in CEM Settlement [Seite 121]. 8. Choose %DFN and save your entry.

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55 months

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CEM - Construction Equipment Management

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&KDQJLQJDQG'LVSOD\LQJD&DWDORJ(QWU\ 3URFHGXUH &KDQJLQJD&DWDORJ(QWU\

1. On the initial screen choose /RJLVWLFV→ &RQVWUXFWLRQ(TXLSPHQW0DQDJHPHQW→ &DWDORJV→ 1XPEHULQ&DWDORJ→ &KDQJH.

→

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2. The &KDQJH1XPEHULQ&DWDORJ,QLWLDO6FUHHQ appears. 3. Enter the catalog code and the catalog number that you want to change. 4. Choose ([HFXWH 5. Make your changes. 6. Choose 9DOXHDVVLJQPHQW. A dialog box appears. Choose D':A

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On construction site B: An order item from 11.12 until 11.19. = 8 days in operation An order item from 11.20. until 11.25. = 6 days available for use An order item from 11.26. until 11.30. = 5 days downtime 5HVXOWRI6HWWOHPHQWRQ'HF

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On construction site B: An order item from 12.01. until 12.20. = 19 days in operation (without retirement date – see above) On construction site C: An order item from 12.21. until 12.31. = 11 days in operation (acquisition date always counts for TBE) CEM - Construction Equipment Management

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Equipment 4711 has been defined as an equipment item with equipment type 2000 in the equipment master record. Settings in Customizing for CEM: •

→ 6WRFN&KHFNIRU(TXLSPHQW→ ,QYHQWRU\0DQDJHPHQWSHU . The indicator (,QY0 indicator) has been set for chronological inventory management.

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→ 6WRFN&KHFNIRU(TXLSPHQW→ ,QYHQWRU\0DQDJHPHQWSHU The indicator (6WFN indicator) has been set as being relevant to stock checks. In other words, if for organizational reasons PBE documents also existed for TBE, these would be taken into account in settlement.

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settlement would take place twice in this case – once using the shipping document as in case study 1 and a second time using the PBE document.

To avoid this, you should block the PBE document against data entry for TBE.

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6HWWOHPHQWRI3HUIRUPDQFH%DVHG(TXLSPHQW &DVH6WXG\6KLSSLQJ:LWK6KLSSLQJ'RFXPHQW 3UHUHTXLVLWHV

The basis for settlement of performance-based equipment is: •

the PBE Document [Seite 106] with the actual number of hours worked on the usage site and the appropriate activity and settlement type (AS type) such as “in operation”, “available for use”, “downtime”

•

the number of hours per month (in the recipient master record)

•

the Catalog [Seite 10] (a type of equipment specifications list) for pricing purposes

The equipment type for the performance-based equipment must be relevant to stock checks [Seite 84]. The activity and settlement type must be associated with equipment activity. (Customizing for CEM under 2SHUDWLRQVDQG)XQFWLRQV→ $FWLYLW\7\SHVDQG6HWWOHPHQW7\SHV→ 'HWHUPLQH$FWLYLW\7\SHV DQG6HWWOHPHQW7\SHVand enter the correct code for equipment as service provider). The 3%(DV7%( indicator in the recipient master record must QRWbe set

6WDQGDUGFDVH

st

PBE is sent to a construction site with a shipping document on Feb. 1 (historical stock th th th record). PBE reports are created for the equipment. (February 4 /6 and 8 , each 3 hours with activity and settlement type “in operation”). 


5HVXOWRI6HWWOHPHQWRQ)HE

th

th



th

On Feb. 4 , Feb. 6 and Feb. 8 , each date with 3 hours in operation. 9 hours are included in settlement. If there is no PBE report for the whole period of time, the shipping document is used as a st th basis for the settlement (from Feb. 1 until Feb. 29 ).

If the equipment type for the equipment is irrelevant to stock checks, then as far as CEM is concerned, you are dealing with time-based equipment. If both shipping documents and PBE documents exist for the equipment, both are settled (double settlement). &DVH6WXG\6KLSSLQJ:LWKRXW6KLSSLQJ'RFXPHQW 3UHUHTXLVLWHV

The basis for settlement of performance-based equipment is: •

the equipment type for the equipment must not be relevant to stock checks. If it were, the equipment would have to have been sent to the usage site using a shipping document.

•

only the PBE document should be flagged as allowed document category for this equipment in the equipment master record.

PBE equipment is sent to a usage site without a shipping document (for example, on a heavy goods vehicle). No historical stock record is created. Then equipment activity is entered in the system in the form of PBE reports. 5HVXOWRIVHWWOHPHQW

only the PBE document can be used in settlement. If no PBE documents had been created in the settlement period, no activity would be included in settlement.

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&DVH6WXG\8VLQJWKH6HWWOHPHQW&DOHQGDU>6HLWH@

6HWWLQJV

Equipment 300000006 allowed for shipping documents and PBE documents, equipment type 2000 (relevant to stock checks) and recipient 100050. st

Equipment is sent to recipient 100050 with a shipping document on Feb. 1 (acquisition). rd A PBE report is entered with 3 hours in operation on Feb. 3 . The settlement calendar enters activity and settlement type “downtime” on recipient level nd rd 100050 for Feb. 2 and 3 . th

The equipment is sent from usage site 100050 to usage site 100051 on Feb. 5 and it stays there for the rest of the settlement period. No PBE report is entered for recipient 100051 over the entire period. 


5HVXOWRI6HWWOHPHQWRQ)HE



rd

a. Recipient 100050 is charged for 3 hours in operation on Feb 3 (PBE document). th

b. Recipient 100051 is charged with activity type “in operation” from Feb. 5 until th Feb. 29 (shipping document).

Since you are dealing with PBE, only the PBE report is settled for recipient 100050. Entries in the settlement calendar are irrelevant to settlement in this case and are ignored. $FWLYLWLHV

Ensure that the 3%(DV7%( indicator in the CEM 6HWWOHPHQWGDWD view of the recipient master record is not flagged. Define the equipment types for PBE equipment that you want to be settled using PBE documents as relevant to stock checks. You can do this in Customizing for CEM under 2SHUDWLRQVDQG)XQFWLRQV → 6WRFN&KHFNIRU(TXLSPHQW→ 6WRFN&KHFNSHU(TXLSPHQW7\SHIRU3HUIRUPDQFH%DVHG (TXLSPHQW.

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6HWWOHPHQW3%(DV7%( 8VH

CEM equipment activity can be settled differently for different recipients. For example, there is an indicator (3%(DV7%( indicator) in the recipient master record that allows you to determine that the same equipment is settled as time-based equipment (TBE) for external recipients and as performancebased equipment (PBE) for internal recipients. 3UHUHTXLVLWHV

The basis for settlement of performance-based equipment as time-based equipment (PBE as TBE) is the shipping document. The 3%(DV7%( indicator must have been set in the Recipient Master Record [Seite 61] for the recipient that you want to include in settlement. The equipment type for the equipment must be relevant to stock checks (= performance-based equipment). The prerequisites from Settlement of Time-Based Equipment [Seite 141] also apply. ([FHSWLRQ

If PBE has been sent to a customer using a shipping document and no PBE document has been created during the whole commissioning period, the PBE is settled as though it were TBE (using the shipping document). This avoids the case of the customer not being billed at all. $FWLYLWLHV

Flag the 3%(DV7%( indicator in the 6HWWOHPHQWGDWDview of the recipient master record (see: Changing a Recipient Master Record [Seite 64].

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6HWWOHPHQWRID6HWWOHPHQW3DFNDJH 3UHUHTXLVLWHV

Shipping documents containing settlement packages must have been entered in the system. $FWLYLWLHV

The following example helps to clarify the activities that are required: 6HWWOHPHQWSDFNDJHIRUH[FDYDWRUILFWLWLRXVHTXLSPHQW FRQWDLQLQJ (TXLSPHQW

'HVFULSWLRQ

4W\

3HUFHQW

(TXLYQXPEHU

4712

Digger

2*

6

4713

Shovel

5

3

The quantity per item only serves as information and is not relevant to settlement or inventory management. If you enter percentages, the total must equal 100%. %DVLFUHQWDOSULFHDFFRUGLQJWRWKHFDWDORJHTXLSPHQWVSHFLILFDWLRQVOLVW 

Equipment 4712, $ 545 per month Equipment 4713, $ 150 per month 1 x equipment 4711 with activity type “in operation” was sent with a shipping document (4 days in operation). 1RGD\VPRQWK

indicator in the recipient master record = 30 days.

6'RUGHUFUHDWHGFRQGLWLRQVRQLWHPOHYHO  ,WHP

(TXLSPHQW

4W\

9DOXH

10

4712

0,667

48,43

20

4713

0,333

6,66

Formula for determining the value of the order for each item: (axb/c) x base amount (basic price) x condition factor = order value per item. a = quantity from shipping document b = equivalence number from settlement package of appropriate item c = sum of all equivalence numbers in package condition factor = days in operation/days per month from recipient master record 5HVXOWRIVHWWOHPHQW

Item 10 (1 x 6/9) x 545 x 0.1333 0 $ 48,43 Item 20 (1 x 3/9) x 150 x 0.1333 0 $ 6.66

The quantity in the SD item does not represent the physical quantity but the condition type for the settlement package. The quantity in the SD document is multiplied accordingly for multipart equipment.

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6HWWOHPHQWIRU0XOWLSDUW(TXLSPHQW 3UHUHTXLVLWHV

•

Multipart equipment should not be performance-based.

•

The allowed document category in the equipment master record is shipping document. (PBE document should not be an allowed document category for multipart equipment).

•

The equipment type of the equipment cannot be relevant to stock checks.

([DPSOH

10 drills (multipart equipment) are sent to construction site A with settlement and activity type “in st operation” on May 1 . 'LVSOD\LQ+LVWRULFDO6WRFN

Settlement with activity and settlement type “in operation”. th

3 of these drilling machines are sent to construction site B on May 15 . The remaining 7 drilling st machines stay on construction site A for the whole of the settlement period (until May 31 ). 'LVSOD\LQ+LVWRULFDO6WRFN

From May 1st - 10 machines on construction site A, settlement and activity type “in operation”. th

From May 15 - unrestricted-use stock = 7 on construction site A, activity and settlement type “in operation” th

From May 15 - unrestricted-use stock = 3 on construction site B, activity and settlement type “in operation”. th

1) Construction site A with activity and settlement type “in operation” is completed by May 15 . th

2) Construction site A: new stock is created as of May 15 for the remaining quantity of 7 with activity and settlement type “in operation”. th

3) Construction site B: new stock is created as of May 15 for the remaining quantity of 3 with activity and settlement type “in operation”.

8

5HVXOWRI6HWWOHPHQWRQ0D\

RQ&RQVWUXFWLRQ6LWH$

st

th

th

st

th

st

10 units are settled with activity type “in operation” from May 1 until May 15 . 7 units are settled with activity type “in operation” from May 15 until May 31 . 5HVXOWRI6HWWOHPHQWRQ0D\

8

RQ&RQVWUXFWLRQ6LWH%

3 units are settled with activity type “in operation” from May 15 until May 31 .

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6HWWOHPHQWRI0DWHULDOV 8VH

You must use an intermediate recipient if you want to send materials. This intermediate recipient usually represents the physical warehouse or storage location. 3UHUHTXLVLWHV

•

The Intermediate Recipient [Seite 104] field must have been filled in the shipping document in cases of onward delivery (automatic material sales/material repurchase).

•

The system only takes those materials into account that are being sent internally (within the same company code or across different company codes). External shipping is irrelevant here.

•

The activity type form the shipping document must have been assigned an onward delivery activity type (return delivery activity type).

•

The appropriate assignment sales/repurchase for material deliveries must have been made for the document and material type.

•

The shipping document type must have been assigned to the appropriate sales document types for internal and external material sales and material repurchase.

•

The appropriate billing type must have been assigned to the sales/repurchase document type.

•

Different item categories (Standard SD and MM) must have been created for material sales and repurchase and these must have been assigned to item category groups which, in turn, must have been assigned to the material.

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6HWWOHPHQW$FURVV'LIIHUHQW&RPSDQ\&RGHV 8VH

This type of settlement takes effect if you have more than one company code (legally independent company) in your enterprise. It does not matter which company code the objects involved in settlement (PM order, WBS element, CO order and so on) belong to. Posting rules determine which account assignment object is used to determine the company code for the providing and debited parties. ,QWHJUDWLRQ

Numerous settings must be made in Customizing for CEM. 3UHUHTXLVLWHV

All the company codes must use the same chart of accounts. )HDWXUHV

This function uses electronic data interchange (EDI) to generate an outgoing invoice for one company code and an incoming invoice in another company code. Settlement of tax is also taken into account. $FWLYLWLHV

The following example helps to clarify the activities that are required: 6KRUWGHVFULSWLRQ (TXLSPHQW

Company code 0001

8VDJHVLWHFRQVWUXFWLRQVLWH;

Company code 0002

:DUHKRXVH

Company code 0001

Shipping: from warehouse (company code 0001) to construction site X (company code 0002). An outgoing invoice (debit) is created in company code 0001. &RPSDQ\FRGH 3RVWLQJNH\

Receivables co. code 0001 to co. code 0002

$ 1.160

3RVWLQJNH\

For example, PM order administrator for equi. 4711

$ 1 000

3RVWLQJNH\$

Output tax

$ 160

EDI is triggered using message/output control. It posts an incoming invoice (credit) in company code 0002. &RPSDQ\FRGH 3RVWLQJNH\

Payables co. code 0002 to co. code 0001

$ 1.160

3RVWLQJNH\

Construction site X

$ 1 000

3RVWLQJNH\9

Input tax

$ 160

Please see: Example: Settlement Across Different Company Codes [Seite 151] for further information on this subject.

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([DPSOH6HWWOHPHQW$FURVV'LIIHUHQW&RPSDQ\&RGHV 8VLQJ(', 3UHUHTXLVLWHV

•

Providing and debited account assignment objects belong to different organizational structures (company codes).

Equipment (PM order administrator = providing object) has been assigned to company code 0001. Construction site (WBS element = debited object) has been assigned to company code 0002. •

Material must have been created in the appropriate organizational structure.

•

Debtor must have been created for the appropriate sales area or for Financial Accounting (FI).

3URFHGXUH

1. Business background and task Many construction firms manage their equipment in a separate company that is a legally independent unit with its own balance sheets and accounts. This is represented by a company code in SAP (company code 0001). The usage sites (for example, construction sites) can also belong to their own legally independent company and therefore have another company code (company code 0002). For this reason, and provided that you are not dealing with an integrated company, you must create an outbound and inbound billing document with appropriate tax in the appropriate company code if equipment or material is sent from a construction site in company code 0001 to a construction site in company code 0002. In other words, company code 0001 creates and posts an outbound invoice (debit). Company code 0002 posts an inbound invoice (credit). 2. How does the system deal with this task? EDI can be used to avoid invoices from company code 0001 having to be entered manually in company code 0002. When the outbound invoice from company code 0001 is created and posted, an inbound invoice is triggered in company code 0002 by means of output/message control and EDI. As far as company code 0001 is concerned, company code 0002 is a real customer and must therefore be entered as a customer (debtor) in the system, even for the sales area. As far as company code 0002 is concerned, company code 0001 is a real vendor and must therefore be entered as a vendor (creditor) in the system, even for the purchasing organization. 3. Postings −

Outbound invoice (debit) in company code 0001 01 Receivables for company code 0002 (construction site) 50 Cost element revenue from rental (accounted to providing party = PM order) A1 Value-added tax (V.A.T.)

−

Automatic inbound invoice (credit) in company code 0002 31 Payables for company code 0001 40 Equipment rental costs (accounted to debiting party = WBS element for construction site), V1 input tax

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Detailed description of the procedure and appropriate Customizing settings for cross-company code settlement with EDI Equipment from company code 0001 is sent to a construction site in company code 0002 The PM order (administrator) for the equipment has been assigned to company code/business area/plant (in our example, company code 0001). The equipment is the provider of the service (creditor). The account assignment object for the recipient (in accordance with recipient type), for example WBS element, cost center has been assigned to company code/business area (in our example, company code 0002). The construction site is the debtor. a. Determining the sales area for the provider of the service (creditor) CEM Settlement [Seite 121] proceeds as follows: The organizational data for the equipment and therefore its assignment to a company code/business area/plant is determined from the provider of the service = equipment. Then the sales area for the equipment is defined in Customizing for CEM under *OREDO 6HWWLQJV→ 6DOHV$UHDSHU&RPDQ\&RGH%XVLQHVV$UHD3ODQW. The system then also generates the SD order in this sales area. In our example, this would be company code 0001 which is equivalent to sales organization 0001/distribution channel 01/division 01. b. Determining the sales area for the debtor The appropriate sales area is determined from the account assignment object for the debtor = construction site. In our example, this would be company code 0002 which is equivalent to sales organization 0002/diistribution channel 02/division 02. c.

Determining the customer (internal settlement) A debtor (bill-to party and payer) is defined for sales organization 0002 in Customizing for CEM under *OREDO6HWWLQJV→ &XVWRPHU,QWHUQDO6HWWOHPHQWSHU6DOHV2UJDQL]DWLRQLQ &(0. This debtor is used for the outbound invoice form company code 0001. (Example: debtor 111) This “customer internal settlement”, for example debtor 111, must have been created in sales area 0001/01/01. However, it represents company code 0002. You do not have to maintain a CEM view in the master data for the “customer internal settlement” but you must have maintained data correctly for financial accounting (FI) and sales and distribution (SD).

d. Across different company codes: As described in 4a and 4b above, the business transactions have been determined as cross-company code. The CEM indicator for postings is adapted accordingly in internal programs. 5. Message determination If you want to use EDI, you must have made the appropriate settings for message determination for billing documents in Customizing. (Customizing for CEM → 2SHUDWLRQVDQG )XQFWLRQV→ 6HWWOHPHQW→ (',6HWWOHPHQW). Message condition type -*2 is delivered with the system. As is usually the case with condition technique, you have to create a condition record for this condition type and a customer (internal settlement), for example debtor 111.

You also have to define message determination for cancellations in accordance with the billing documents. Partner profiles

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You have to define which message type you want the system to use for both the customer (debtor) and the vendor (creditor). The system uses the following partner types: −

KU = customer

−

LI = vendor

a. Settings for the customer For example, for debtor 111 that has been created in company code 0001 and represents company code 0002: 2XWSXWPHVVDJHFRQWURO

Partner number  Application 9 Partner type .8





Output/message type -*

Partner function 5( Output/message category ,192,& Output/message variant &(0 Process code 6$3&(0,192,&B287387 2XWERXQGSDUDPHWHUV

Recipient type, for example, external system IDoc basic type /6$3&(0,192,&

Set the output mode to &ROOHFW,'RFV and 'RQRWVWDUWVXEV\VWHP. ,QERXQGSDUDPHWHUV

None necessary b. Settings for the vendor In our example, sales area 0002/02/02 for the customer (internal settlement). 2XWSXWPHVVDJHFRQWURODQGRXWERXQGSDUDPHWHUV

None necessary ,QERXQGSDUDPHWHUV

Partner number 

Output/message category ,192,&

Partner type /,

Invoice/billing document Output/message variant &(0

Partner function Process code 6$3&(0,192,&B287387 c.

Forwarding inbound data to the vendor (creditor) The debtor from one company code (for example, company code 0001 and debtor number 111) is converted for the other company code (for example, company code 0002 and vendor 500002). For further information on this subject, please see the appropriate documentation in the Implementation Guide (IMG).

d. Setting posting parameters You must define a tax type (for example, A1) and the tax rate that the EDI partner can transfer (from the providing company code 0001) using control indicators. You define the posting key and the document type in the program parameters. Here you can decide whether you want posting to take place directly or by means of a batch input session.

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Posting by means of a batch input session. 5HVXOW

An outbound invoice has been created in company code 0001 and an inbound invoice has been created in company code 0002.

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5HFLSLHQW'DWD&KHFN 8VH

This function finds any errors in the shipping documents and PBE documents that are used to generate the SD orders. The system displays an error log from which you can correct the errors directly. The system checks the following: •

•

•

•

Recipient −

Billing and account assignment indicator for WBS elements

−

Whether the recipient has been defined as relevant to settlement (Settlement Indicator [Seite 84])

−

Correctness and completeness of the settlement data (settlement type, calendar ID, hours per day/month, complete month, days per month) in accordance with the document type

Equipment −

Active BOM for the equipment (basis for pricing)

−

PM order (owner)

−

PM order (administrator)

−

Comparison of organizational structures

Material sales/repurchase −

Assignment of material to catalog

−

Comparison of organizational structures

Posting/update block for CO objects, WBS elements and equipment

3UHUHTXLVLWHV

Shipping documents and PBE documents exist. $FWLYLWLHV

Correct the errors in the log. Double-click on the appropriate entry. You should not perform SD Settlement [Seite 121] until you have corrected all the errors.

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&KHFNLQJD5HFLSLHQW 3UHUHTXLVLWHV

Shipping documents and PBE documents exist. 3URFHGXUH

27. On the initial screen choose /RJLVWLFV→ &RQVWUXFWLRQ(TXLSPHQW0DQDJHPHQW→ 7UDQVDFWLRQ 'DWD→ 6HWWOHPHQW→ 6'2UGHUV→ &KHFN5HFLSLHQW. The &KHFN5HFLSLHQW6WGDQG'XPP\5HFLSLHQW6HWWOHPHQW5HOHYDQFH(WF selection screen appears. 2. Select either by using the document date or by using the document number. If you enter values for 'RFXPHQW'DWH and 'RFXPHQW1XPEHU you receive a message informing you that the period of time has been ignored and the system has selected data on the basis of the document numbers you entered. 3. Choose ([HFXWH 4. Correct any mistakes. 5HVXOW

The check is free from errors. SD orders can be generated (please see: Generating SD Orders [Seite 157]).

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*HQHUDWLQJ6'2UGHUV 3URFHGXUH

1. On the initial screen choose /RJLVWLFV → &RQVWUXFWLRQ(TXLSPHQW0DQDJHPHQW → 7UDQVDFWLRQ 'DWD → 6HWWOHPHQW→ 6'2UGHUV → &UHDWH6'2UGHUV. 2. The ,QSXW&(06DOHV2UGHUVZLWK-RE6SOLWLQ5SD screen appears.

The system fills the 6HWWOHPHQWGDWH field with a value corresponding to the last settlement date from Customizing, WKH0D[QRRILWHPVSHURUGHU field with a default value of 10 and the 1RRIMREVWR EHVWDUWHG field with a default value of 10. If more than one batch job is to be run, you should enter the number in the 1RRIMREVWREHVWDUWHG field. If you process parts of data in parallel, you can minimize the total run time dramatically. You can change the default values. 3. Enter the appropriate values. If you enter a document number as well as a ship-to party and company code, the system ignores the document number. A warning appears. If you select your data using the document number, you must remove/not enter a ship-to party or company code. Confirm the warning and continue processing. 4. The selection buttons program start DVWHVWUXQ or DVXSGDWHUXQ control whether it is a test or update settlement run.

You should always run a 7HVWZLWKRXWRUGHUV before you run an update run. You can settle materials and equipment separately if you have not selected using the ship-to party or the company code. 5. Set either