LR Maintenance Guide Checklist

MAINTENANCE GUIDE CHECKLIST FOR OWNERS/MASTERS OF LLOYD’S REGISTER CLASSED CARGO VESSELS

The completion of this checklist is neither a classification nor a statutory requirement. This list is provided to owners for guidance purposes only and is intended to supplement the owners own operation and maintenance procedures. The list has been compiled from analysis of port State control reported deficiencies. This checklist does not apply to Passenger Ships. This checklist is not ship nor ship type specific nor is it part of LR’s classification service and may include items which do not apply to a particular ship. This checklist is issued subject to the terms and conditions shown overleaf.

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FORM 2599 (Revision 4) (08/05) LLOYD’S REGISTER

Date

Master

TERMS AND CONDITIONS In providing services, information or advice, neither Lloyd’s Register (hereinafter referred to as LR) nor any of its officers, employees or agents warrants the accuracy of any information or advice supplied. Except as set out herein, neither LR nor any of its officers, employees or agents (on behalf of each of whom LR has agreed this clause) shall be liable for any loss, damage or expense whatever sustained by any person due to any act, omission or error of whatsoever nature and howsoever caused of LR, its officers, employees or agents or due to any inaccuracy of whatsoever nature and howsoever caused in any information or advice given in any way whatsoever by or on behalf of LR, even if held to amount to a breach of warranty. Nevertheless, if any person, who is a party to the agreement pursuant to which LR provides any service, uses LR’s services or relies on any information or advice given by or on behalf of LR and suffers loss, damage or expense thereby which is proved to have been due to any negligent act, omission or error of LR, its officers, employees or agents or any negligent inaccuracy in information or advice given by or on behalf of LR, then LR will pay compensation to such person for his proved loss up to but not exceeding the amount of fee (if any) charged by LR for that particular service information or advice. LR, its officers, employees or agents (on behalf of each of whom this notice is given) shall be under no liability or responsibility in negligence or otherwise howsoever to any person who is not a party to the agreement with LR pursuant to which any certificate, statement, data or report is issued in respect of any information or advice expressly or impliedly given by LR or in respect of any omission or inaccuracy therein or in respect of any act or omission which has caused or contributed to any certificate, statement, data or report being issued with the information and advice it contains (if any). Nothing herein will create rights pursuant to the United Kingdom Contracts (Rights of Third Parties) Act 1999 in favour of any person who is not a party to the contract with LR. Any dispute concerning the provision of LR’s services and/or the contract under which such services are provided is subject to the exclusive jurisdiction of the English courts and will be governed by English law. Any damage, defect, breakdown or grounding which could invalidate the conditions for which a class has been assigned, is to be reported to LR without delay. All repairs to hull, equipment and machinery which may be required in order that class may be retained are to be carried out to the satisfaction of LR’s Surveyors. When repairs are effected at a port, terminal or location where the services of a Surveyor to LR are not available, the repairs are to be surveyed by one of LR’s Surveyors at the earliest opportunity thereafter. Plans and particulars of any proposed alterations to the approved scantlings and arrangements of hull, equipment, or machinery are to be submitted to LR for approval, and such alterations are to be carried out to the satisfaction of LR’s Surveyors. It is the responsibility of the Owner to ensure that all surveys necessary for the maintenance of class are carried out at the proper time and in accordance with the instructions of the Committee. LR may give timely notice to an Owner about forthcoming surveys by means of a letter or a quarterly computer print-out. The omission of such notice, however, does not absolve the Owner from responsibility to comply with LR’s survey requirements for maintenance of class. When the Regulations with regard to surveys on the hull, equipment or machinery have not been complied with and retention of class may be in jeopardy, the class will be suspended or withdrawn, at LR’s discretion. When reported defects in the hull, equipment or machinery are found and the Owner fails to repair such defects in accordance with LR’s requirements, the class will be suspended or withdrawn, at LR’s discretion. LR has the power to withhold or, if already granted, to suspend or withdraw any class (or to withhold any certificate or report in any other case), in the event of non-payment of any fee. Further Classification information and services may be received through www.cdlive.lr.org

TABLE 1: CERTIFICATION AND DOCUMENTATION IMO Resolution A.787(19) Appendix 4 lists the following certificates and documents which to the extent applicable, may be expected to be checked during a port State control inspection. Additional documents associated with the relevant certificate have been indicated in italics. Are the following certificates and documents where applicable, on board, valid, approved where necessary, and appropriately endorsed? International Tonnage Certificate (1969) Cargo Ship Safety Construction Certificate and Exemption Certificate if any Cargo Ship Safety Equipment Certificate and Exemption Certificate if any Record of Equipment (Form E) (LR Form 2130) Record of Approved Cargo Ship Safety Equipment (LR Form 2092 SE1) Cargo Ship Safety Radio, Radiotelegraphy or Radiotelephony Certificate and Exemption Certificate if any Record of Equipment (Form R) (LR Form 2131) Record of Approved Cargo Ship Radio Installation (LR Form 2116 or 2138) Cargo Ship Safety Certificate Document of Compliance for the Carriage of Dangerous Goods (SOLAS 74 Reg. II-2/54) International Certificate of Fitness for the Carriage of Liquefied Gases in Bulk; or, Certificate of Fitness for the Carriage of Liquefied Gases in Bulk International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk; or, Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk International Oil Pollution Prevention Certificate Record of Construction and Equipment (Form A or Form B) International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk International Load Line Certificate (1966) and International Load Line Exemption Certificate if any Record of Conditions of Assignment of Load Lines (C11 (IMO)) (LR Form 2026) Oil Record Book Part I (Machinery Space Operations) Part II (Cargo/Ballast Operations) Cargo Record Book Minimum Safe Manning Document Certificates of Competency including any dangerous goods endorsement. Originals available with English translation where required, revalidated as necessary. Medical Certificates (ILO Convention No.73 concerning Medical Examination of Seafarers) are valid Stability booklet, associated stability plans and stability information Document of authorisation for the carriage of grain Shipboard Oil Pollution Emergency Plan (SOPEP) (Marpol 73/78, Annex I, Reg.26) Certificate of Class Classification Survey Status. Most recent quarterly listing of survey items Reports of previous port State control inspections Survey Report File as required by IMO Resolution A.744(18) ‘Guidelines on the Enhanced Programme of Inspections during surveys of Bulk Carriers and Oil Tankers’, consisting of: Reports of structural surveys Condition evaluation report Thickness measurement reports Survey planning document

FORM 2599 (Revision 4) (08/05) page 1 of 14 LLOYD’S REGISTER

Date of last endorsement (if applicable)

On Board (Yes/No)

TABLE 2: ADDITIONAL CERTIFICATION AND DOCUMENTATION Certificates and documents additional to IMO Resolution A.787(19) which where applicable should be readily available for inspection at the discretion of the port State control officer (PSCO) Certificate of Registry Certificate of Insurance or other Financial Security in Respect of Civil Liability for Oil Pollution Damage (Oil Tankers) Suez Canal Certificate Panama Canal Certificate De-rat certificate or de-rat exemption certificate Procedures and Arrangements Manual (NLS/Dangerous Chemicals) Canada Arctic Waters Pollution Prevention Act USA Vapour Emissions Control Systems USCG Letter of Compliance US Tank examination letter Manifest or Stowage Plan for Dangerous Goods Cargo Stowage and Securing Manual Code of Safe Practice for Solid Bulk Cargoes Are the damage control plans required on ships built 1-Feb-92 and after available? Official log book, if required to be carried Manoeuvring booklet (with information displayed on the bridge) Current editions of SOLAS, MARPOL and Load Line conventions Radio log entries Radio station licence Medical locker certificate Liferaft servicing certificates Liferaft hydrostatic release certificates Are the following supporting documentation to the Survey Report File, as required by IMO Resolution A.744(18) ‘Guidelines on the Enhanced Programme of Inspections during surveys of Bulk Carriers and Oil Tankers’, available? main structural plans of holds and ballast tanks previous repair history cargo and ballast history inspections by ship’s personnel with reference to: – structural deterioration in general – leakages in bulkheads and piping – condition of coating or corrosion-prevention system, if any Cargo Gear Register of Ship’s Lifting Appliances and Cargo Handling Gear (LA.1 or CG.1 (LR Form 1365)) or equivalent National Authority Form complete with the following as applicable: Certificate of Test and Thorough Examination of Lifting Appliances (LA.2 (LR Form 1380)) Certificate of Test and Thorough Examination of Derricks used in Union Purchase (LA.2U (LR Form 1381)) Certificate of Test and Thorough Examination of Loose Gear before being taken into use, and of such gear after it has been altered or required (LA.3 (LR Form 1382)) Certificate of Test and Thorough Examination of Wire Rope, before being taken into use (LA.4 (LR Form 1383)) Certificate of Test and Thorough Examination of Fibre Rope, before being taken into use (LA.5 (LR Form 1384)) Certificate of Classification of Lifting Appliances and Associated Gear Certificate of Fitness of Cargo Gear (CG.11 (LR Form 1400)) Issued to Greek flag ships) Certificate for Personnel Lifts (CG.12 (LR Form 1707) Issued to NIS flag ships) Survey and Control of Personnel Lifts (Report 11 (NIS) (LR Form 2586) Issued to NIS flag ships) FORM 2599 (Revision 4) (08/05) page 2 of 14 LLOYD’S REGISTER

Date of last endorsement (if applicable)

On Board (Yes/No)

TABLE 3: LOG BOOK ENTRIES The following log book entries may be subject to port State control verification: On board training and instruction: Records regarding on-board training and instruction of new crew members in the use of the ship’s life saving appliances including survival craft equipment, and in the use of the ship’s fire-extinguishing appliances, not later than two weeks after joining the ship. On board training in the use of davit-launched liferafts at intervals of not more than four months on every ship fitted with such appliances. Lifeboat falls: Falls used in launching turned end for end at intervals of not more than 30 months, and renewed when necessary, or at intervals of not more than 5 years (unless stainless steel or Flag State requirements differ). Falls certificate readily available. Within 12 hours before departure from port: Steering gear test Communication system bridge to steering gear compartment Full movement of rudder Visual inspection of steering linkage Within 24 hours of leaving port: Crew musters for abandon ship and fire drills, if more than 25% of the crew have not participated in abandon ship and fire drills on board the ship in the previous month. Weekly: Visual inspection of all survival craft, rescue boats and launching appliances. All engines in lifeboats and rescue boats run ahead and astern for a total period of not less than 3 min provided the ambient temperature is above the minimum temperature for starting the engine, unless waived by flag States (for ships constructed before 1-July-86). Reference to the lifeboat operation manual should be made to ensure that in the case of lifeboats fitted with water lubricated sterntube bearings that these are not damaged by dry running. In such cases it is recommended that during the 3 minute total engine running time that the gearbox be engaged ahead and astern briefly to ensure correct operation of the gearbox/clutch. General Alarm system test Monthly: Life saving appliances including lifeboat equipment checks Crew musters for abandon ship and fire drills Emergency lighting for mustering and abandonment tested at each abandon ship drill Rescue boats other than life boats which are also rescue boats launched and manoeuvred in the water Three Monthly: Emergency steering drills Lifeboats launched and manoeuvred in the water Rescue boats other than life boats which are also rescue boats, launched and manoeuvred in the water. (Maximum permissible interval). Six Monthly: Free-fall lifeboats launched and manoeuvred in the water. (Maximum permissible interval).

FORM 2599 (Revision 4) (08/05) page 3 of 14 LLOYD’S REGISTER

Last Date

TABLE 4: INTERNATIONAL SAFETY MANAGEMENT (ISM) CODE Remarks

Yes/No

Remarks

Yes/No

Remarks

Yes/No

Remarks

Yes/No

Copy of Document of Compliance relevant to the operating company and the ship type and Safety Management Certificate Originals of Certificates of Competency and Training for Crew Members. Delegation of ISM Responsibilities to Manager (if applicable) The following documents and records relevant to the ISM Code are available and up to date Safety Management System (SMS) documentation Records to demonstrate compliance with the SMS, such as records of: crew familiarisation, including instructions required prior to sailing training carried out on board drills and exercises to prepare for emergency actions reporting of non-conformities, accidents and hazardous occurrences maintenance and inspections of the ship measures provided to promote the reliability of equipment, the sudden failure of which may result in hazardous situations

TABLE 5: MANNING Items for checking Number and composition of the crew in accordance with the safe manning document Number of persons on board does not exceed the number detailed on the Safety Equipment certificate for which life -saving appliances are provided

TABLE 6: ACCOMMODATION Items for checking Cabins, mess rooms, hospital/sick bay , clean and habitable, free of any infestation, and all doors closing properly Heating available for voyages in cold climates, ventilation working including exhaust fans for sanitary facilities Adequate lighting available throughout accommodation Toilets/showers/washrooms/bathrooms, clean, in working order, supplied with hot water, with no leakages, no defective/broken/missing fittings, doors to toilets in order. No blocked drains, no damaged flooring/tiling Excessive garbage not being retained on board No ship’s stores or equipment stored in crew spaces Hospital not being used as crew accommodation Medical locker properly stocked and with instructions regarding use of medicines/equipment

TABLE 7: FOOD AND CATERING Items for checking Galleys, pantries and food preparation areas, clean and free of any infestation, with no blocked drains, no damaged flooring/tiling Heating, ventilation and hot water supply in order Galley equipment clean, grease traps in place/clean Provision rooms clean and free of any infestation Fridges kept clean and defrosted Fresh water bunkering/filling pipe has closing device and separate filling hose provided Adequate food and potable water for voyage

FORM 2599 (Revision 4) (08/05) page 4 of 14 LLOYD’S REGISTER

TABLE 8: WORKING SPACES Items for checking

Remarks

Yes/No

Remarks

Yes/No

All working spaces have adequate lighting available, together with adequate ventilation.

TABLE 9: LIFE SAVING APPLIANCES Are the following in good condition, working order and available in correct number as per the Record of Approved Cargo Ship Safety Equipment (LR Form 2092 SE1)? Muster lists including manning of fire parties and emergency procedures in a language understood by the crew, posted in conspicuous places throughout the ship, including: navigating bridge engine room crew accommodation spaces Muster lists showing duties assigned to crew members Emergency instructions provided for each person on board Training manuals concerning life-saving appliances and the best method of survival, available in each crew mess room and recreation room or in each crew cabin Instructions for on-board maintenance of life-saving appliances Bridge distress signals (12 red parachute flares) correctly stowed and within manufacturer’s expiry date Line throwing appliances with 4 rockets and lines within manufacturer’s expiry date Two-way VHF radiotelephone apparatus working satisfactorily (3 minimum unless