Load Out Plan

LOAD - OUT PLAN/PROCEDURE Rev.

Status

Date

Revision memo

Issuer

Checker

Approver

LOAD - OUT PLAN/PROCEDURE TABLE OF CONTENTS

1.0

INTRODUCTION

2.0

PURPOSE

3.0

SCOPE

4.0

DEFINITIONS

5.0

REFERENCES

6.0

SAFETY

7.0

RECORDS AND DOCUMENTATION

8.0

LOAD TRANSFER TO CARGO BARGE

9.0

CARGO BARGE

10.0

BARGE BALLASTING SYSTEM

11.0

LOAD-OUT PLAN

12.0

TIE-DOWN AND SEA-FASTENING DESIGN PROCEDURE

13.0

SAFETY REQUIREMENT

LOAD - OUT PLAN/PROCEDURE 1.0

INTRODUCTION

CLIENT), acting on its behalf as Technical Partner and on behalf of its partners CONTRACTOR A, and CONTRACTOR B, intend to develop the Akepo Field at OML-90. The existing Akepo-1 well is located at Lat N 05 deg 15’ 18.837” Long E 05 deg 16’ 34.894”. This exploratory well has recently been re-entered, tested and completed. At the present level of completion, the well has been installed with a free standing 30-inch conductor, with a Christmas tree at the top end. There is no other structure at the well location presently. CONTRACTOR with its partner CONTRACTOR C has been awarded a contract to undertake Engineering, Procurement and Construction (EPC) for the design, materials procurement, fabrication / construction, and installation of the Akepo wellhead deck structure, process piping and its pipelines to tie-in at the Crude Processing Facility (CPF) installed within NAOC Beneboye Flowstation perimeter. The Plan in conjunction with CONTRACTOR’s HSE Plan shall ensure that Loss Prevention is maximized during the Load-Out phase of the project. The Load-Out activities shall be performed from Onne CONTRACTOR C’s pipe storage to CONTRACTOR’s Worji Base Yard, where all materials and equipment shall be assembled and subsequently loaded out from to project sites via the jetty to the Work/Lay Barge at the open Calabar River using the Utility barges and Trucks. Particular emphasis has been made to ensure harmonious Security network within, around, the load-out jetty, Mid River, and en-route Worji, Warri and Offshore. 2.0

SCOPE 2.1 This procedure defines the minimum requirement, methods to be applied and equipment to be used during the Load-Out and Sea-Fastening of the Equipment, Facilities, and Pre-fabrication on transportation Truck, Vessel/Craft using Cranes. 2.2 CONTRACTOR shall use Cranes, Trucks, and Flat top barges to Load-Out all fabricated structures.

3.0

DEFINITIONS 3.1 Load-out Load-out is the process of moving and materials and/or structures from Onne CONTRACTOR C’s pipe storage to CONTRACTOR’s Worji Base Yard, Warri and Offshore 3.2 Sea-Fastening Sea-Fastening is the process of installation of tie-down braces in such a way as to minimize damage to the Linepipes, Equipment or Structure on the vehicle or water craft to provide a safe tie-down system during Load-out.

4.0

REFERENCES

The following CONTRACTOR C approved Specifications, Industry Codes, Standards, & Recommended Practices shall be followed during the Load-out operations of the offshore structures. 4.1 4.2

CONTRACTOR C Job Specifications, Project AFC Drawings, and Contract. American Petroleum Institute API RP 2A; “Recommended Practice for Planning, Designing, and Constructing Offshore Petroleum Platforms”. 4.3 American Welding Society AWS D1.1 – Steel; “Structural Welding Code”. 4.4 VESL’s QA/QC Plan and other Procedures.

5.0

RECORDS & DOCUMENTATION

During the load-out and sea-fastening, all daily reports, logs, reports, etc. shall be prepared, compiled, and retained by VESL. These documents shall record, also, any deviations from the original plan, all un-usual environmental conditions that may occur. At the completion of the Load-out Operation, CONTRACTOR,s QA/QC Department shall deliver to the CONTRACTOR C these documents in a form suitable for permanent record.

6.0

RESOURCES

As a minimum requirement, the following list of manpower, tools and equipment shall be provided by VESL for execution of this works. 6.1 RESOURCES 6.1.1 Logistics support equipment. S/N

DESCRIPTION

UNIT

CAPACITY

QTY

1

CARGO BARGE

Pc

1000ton

1

2

CREW BOAT

Pc

150HP DS

1

3

TUG BOAT

Pc

400HP DS

1

REMARK

6.1.2 Load-Out Jetty key equipment/tools. S/ N 1.0 2.0 3.0 4.0 5.0 6.0

DESCRIPTION Crawler Crane Utility Barge Hydraulic Crane Trailer / Tractor Self Loader Truck Mechanical tool boxes

UNIT No No No No No set

CAPACITY 100 - 150ton 800 – 1500ton 25 - 50ton 30ton 3ton various

QTY 1 1 1 10 3 3

REMARK

7.0 8.0 9.0 10.0

Chain Block Pick-Up Van Saloon Car Flat Back Wagon

No No No No

5ton 3ton 2.0 10T

4 1 2 1

7.0 PERSONNEL LIST & RESPONSIBILITIES 7.1 Personnel List The personnel listed below are essential to the safe and successful performance of the operation. They shall attend the briefing meeting prior to the beginning of the operation.  Project Manager  Construction Superintendent  Construction Supervisor  Logistics Manager  Equipment Engineer.  QA/QC Engineer  CASHES Officer  Logistics Superintendent  Lifting Supervisor  Barge Superintendent  Chief Barge Engineer  Foremen  Crane Operators  Riggers  Drivers  Security (SECURITY ) 7.2 RESPONSIBILITIES The Responsibilities of the activity personnel are described here below: 7.2.1 Project Manager. The Project Manager shall ensure that all activities are carried out in accordance with CONTRACTOR’s Quality, CASHES and CONTRACTOR C approved Standard construction specification and other applicable codes and standards, reporting to the Project Director. However, he shall be directly responsible to ensure: a) The adoption of safe working procedures including safe place of work. b) The establishment of CASHES Management system implementation program. c) Auditing of programme and plans to measure progress and identification of deficiencies. d) Adequate training of personnel to improve their safety at work. e) That adequate Liaison with Corporate CASHES Management for specialist advice is carried out. f) Selected Sub-contractors are able to meet company standards. g) Those deficiencies in equipment, standards, operating procedures or training are corrected. h) Promotion of a high degree of safety and environmental awareness by personal example.

i) All accidents are reported and investigated according to company procedures and CONTRACTOR C requirements. 7.2.2 Construction Superintendent Construction Superintendent shall perform the following duties:  Draw up a sound Load-Out schedule consistent with the over all philosophy for the project construction execution plan.  Liaise with the Project Manager and logistic team to reduce interface problems.  Ensure the mobilization team is well orientated on the relevant Procedures and Safety Precautions that must be followed.  Co-ordination and control of the mobilization operation to ensure continuous workflow and high productivity  Monitor and review progress made and revise activity schedule to recover lost times if any.  Draw up exhaustive equipment, materials, and tools checklist to be mobilized for site works. 7.2.3 Construction Supervisor The Construction Supervisor shall perform the following duties: - Follow up the loading activity to ensure that all the materials, equipment and tools loaded are according to schedule.  Monitor progress and in consultation with Construction Superintendent draw up a revised program to keep the mobilization operation on course.  Keep the mobilization team abreast of the materials handling and personnel safety as per work instructions. 7.2.4 Logistics Manager The Logistics manager shall be responsible for the overall Logistics activities: He shall execute the following duties:  Interface with the CONTRACTOR C's Rep on Logistics issues  Ensure that this procedure as approved by CONTRACTOR C is made available on site for implementation  Ensure that necessary PPE’s are provided and utilized on site  Ensure equipment/tools and load-out materials are on site on time and at right quantities  Supervise the deployment of various categories of workers to different positions of the work area.  Monitor the activities at different points and stages.  Promptly report progress/difficulties to the Project Manager.  Brief the Logistics Superintendent on all items of work to be carried out.  Shall ensure that all safety measures are implemented. 7.2.5 Logistics Superintendent The Logistics Superintendent shall report directly to the Logistics Manager. He shall be responsible for the following duties: Co-ordinate all load-out and Sea-Fasting activities.  Brief all Foremen on all items of work to be carried out.  Ensure that all safety measures are implemented. 7.2.6 Lifting Supervisor.

The Lifting Supervisor shall report directly to the Logistics Superintendent. He shall be responsible for the following duties: Ensure all necessary equipment/tools are on site in the right quantity and capacity.  Assemble the required equipment on site.  Test and certify all equipment prior to commencement of the operation.  Initiate, monitor and record the operation.  Ensure that all items of work -load-out and Sea-Fasting- are carried out.  Prepare report of the operation.  Shall ensure that all safety measures are implemented. 7.2.7 CASHES Officer. The CASHES Officer shall reports to the CASHES Manager. He shall be responsible for the following duties: Obtaining the appropriate permit to work from CONTRACTOR C,  Ensure that all necessary safety requirements for a successful job are met.  Manage the health and safety functions of the activity.  Manage the safety engineering function of the activity.  Support and advise the project Team on health and safety of personnel.  Introduce Safety notices, bulletins and posters at site.  Contribute to the planning and implementation of risk assessment and control measures and contribute to the implementation of selected risk control and mitigation measures.  Ensure that the Emergency Response Procedure is effectively drilled into the workforce.  Review all accidents and incidents report and remedial actions.  Liaise with CONTRACTOR C Safety Representatives.  Liaise with the CASHES Manager. 7.2.8 QA/QC Engineer The QA/QC Engineer shall:  Ensure that the contents of this QA/QC Plan/Procedure are well understood and adhered to by all project personnel.  Verify the implementation of this QA/QC Plan/Procedure and evaluate its adequacy, by means of monitoring and auditing the work performance in respect to the established quality objectives.  Manage the Quality engineering function of the activity.  Support and advise the project Team on quality of work.

8.0

LOAD-OUT PLAN

CONTRACTORshall be responsible for the following: The Load-Out of the Line pipes, fabricated Structures, Piping Spools and shipped loose items onto Transportation Trucks, Barge or Vessel.  Providing and installing Lifting Slings and Rigging Platforms for Load-Out.  Ballast calculation and ballasting the transportation Barge or Vessel as required for Load-Out.  Provision and pre-installation of Lifting Slings and Rigging Platforms for all structural items be by.  Sea-fastening and Tie-down design shall be the responsibility of CONTRACTOR. Transportation analysis shall also be the responsibility of CONTRACTOR.

 



Ballasting the Transportation Barge or Vessel as required for transportation. CONTRACTOR shall provide the Barge or Vessel Ballasting Plan. A comprehensive List shall be compiled for all ship loose items on the Trucks, and Barges. This List shall also act as a checklist to ensure that all required items have been placed on the Trucks, and/or Barge. The ship-loose List shall contain the following information: - Structure Description. - Quantity. - Location on Truck, or barge (boxed or otherwise).

8.1 Load-Out Preparations VESL shall be responsible for the Load-out & Sea-Fastening Operations and shall prepare for the steps as follows:8.1.1 Prepare Loaded out items list (by Construction Superintendent). 8.1.2 Make the necessary documentation, Procedures, Manuals available for CONTRACTOR C, Other Contractors, Third Party, and Work Force. 8.1.3 Prepare the load-out arrangement in the Fabrication Yard, including clean way for Trailers. 8.1.4 Preparation of Truck, and/or Barge Deck for Cargo. 8.1.5 The Transportation/Installation Contractor(s) shall make available to Fabrication Supervisor all necessary Logistics spread that meets all requirements for Trip & Tow Certification. Also, to provide the Logistics Surveyor. 8.1.6 All mooring hardware shall be ready at the quay. 8.1.7 The barge ballasting system (pumps, headers, valves, hoses, etc.) must be capable of compensating the changes in tide, and barge load (weight) application. 8.2 Load Out Sequence 8.2.1 Plant and Equipment After pre-mobilsation inspection and certification of all Plant and Equipment they shall be moved from their various locations to the Load-Out yard at WORJI CONTRACTOR’s Base Yard, prior to transfer to Work Sites and Work/Lay Barge. 8.2.2 Prefabricated Items All prefabricated Structural Members, Linepipes, and Piping Spools shall be properly tagged and arranged according to their specific work areas/scope at WORJI Base Yard prior to transfer to Work Sites and the Work/Lay Barge. 8.2.3 Free Issue Materials & Equipment All CONTRACTOR C free issue Items shall be moved from Kidney Island warehouse to VESL’s WORJI Yard/Jetty using Carnes, Trailer/Trucks, for subsequent transfer to Work Sites and the Work/Lay Barge 8.2.4 Personnel All personnel shall be transported to site by CONTRACTOR C air operations from Port Harcourt. Movement between the Jetty and Work/Lay Barge shall be by personnel carrier boat escorted by the Security boat.

8.2.5

Rigging & Lifting 8.2.5.1 Lift Plans Clear and concise Plans for any lift in the Fabrication Yard in course of fabrication and erection shall be submitted to the Project Manager for review and approval prior to any lifting operation 8.2.5.2 Weight of Structures During the course of Fabrication activities, the assigned Project Engineer shall monitor the weights of the individual structures. These weights shall be compiled from the theoretical weights of each individual section. This information shall be analyzed prior to the commencement of any lift. 8.2.5.3 Certification of Lifting Equipment & Slings Lifting equipment shall be load-tested to confirm the lifting capabilities of such equipment. All slings, shackles to be utilized on lifts shall also be Certified and accompanied by Certification Documents.

8.2.5.4 Inspection of Rigging Installation After rigging has been completed on any unit, the designated QC Inspector shall ensure that all rigging has been implemented in accordance with the provision of the pre-approved Plan and Job Safety Analysis, and that all items are properly installed. 8.2.5.5 Lifting Tackle Requirement Lifting tackle shall meet the following requirements:8.2.5.1.1 Minimum Factor of Safety for slings and shackles shall be 4.0 8.2.5.1.2 Attachment of each sling to its lift point shall be with a shackle and a pin to a pad eye. Only one sling shall be connected to any one shackle. 8.2.5.1.3 Slings in a loaded condition shall not bear against any part of the component being lifted. 8.2.5.1.4 Slings intended for use on lifts exceeding 100 Short Tons shall have a history of their past usage. When required, an Independent Agency shall certify that each sling is capable of handling the forces anticipated during each lift. 8.2.5.1.5 Slings intended for use on lifts not exceeding 500 Short Tons, need not be Re-Certified for the Work, if these have been certified within one (1) year of the date of their planned use. 8.2.5.1.6 The Certification Documents shall include the measured length of the sling from the inside of one eye to the inside of the other eye. Length shall be measure with the sling under axial tension of 5% of its Safe Working Load.

9.0

LOAD TRANSFER TO CARGO BARGE 9.1 During load-out, the cargo barge behavior shall be monitored.

*All structures shall be loaded to the cargo barge by Crane.* 9.2 The data contained in the Cargo Barge Ballast Tables shall be adjusted one day ahead of the load-out according to the tide observation during 72 hours. 9.3 These corrective measures shall revise the ‘River Bar’ tide table.

10.0

CARGO BARGE

A cargo barge shall be furnished to carry the fabricated structures, materials and Equipment, from the Fabrication Shop / Jetty Yard to the installation Site. The cargo barge shall be brought ‘Stern to Quay’ and held secured on the mooring hardware already at the quay. 11.0 BARGE BALLASTING SYSTEM 11.1 Introduction The Barge Ballasting system consists of the followings:  High capacity, low head, diesel driven, multi stage centrifugal pump(s).  Suction Hoses, foot valves, & strainers.  Discharge Header; containing:- Header Pipe. - Tees. - Butterfly Valves. - Discharge Hoses. The Ballast Pumps, and the header / manifold (c/w valves) shall be installed onboard an 800hp Tug Boat. Suitable hoses (c/w quick couplings) shall be used for water distribution. This shall help in giving room on barge deck, and improving pump NPSH. 11.2

Ballasting Sequence i) Pre-ballasting Pre-ballasting of the barge shall be done using external pumps. This shall help a. achieve zero trim and heel before load-out During the filling of the tanks, all pumps shall be tested so capacity of each b. pump can be checked against the rated capacity. During this phase also the pumps which are pumping out shall be tested. The tank fillings shall be according to the pump schedule of the ballast c. procedure. d. Water level at each tank shall be measured. ii) Preparations During pre-installation of the Ro-Ro ramps, the barge shall be leveled using the a. external pumps. b. Required pump capacity is subject to detailed barge features. Water level and tide shall be monitored on a gauge located at the load-out c. quay. Tide gauge monitoring shall start 3 days before Load Out date. iii) Monitoring ballasting during Load Out.

Sufficient mooring lines shall be installed to keep the barge within the tolerances b. Barge movements limitations: - Movement of barge in rolling direction: Subject to barge use c. - Movement of barge transverse to rolling skid direction: Subject to barge use a.

iii)

Monitoring ballasting during Load Out (contd.)

d. During the load out the alignment of the barge shall be monitored. Due to limited inclination forces, the heel of the barge shall be monitored and corrected if the inclination reaches 0.5%. The monitoring shall be done by e. means of a water level with a length of  30 mt from one side of the barge to the other. In the same way the trim of the barge shall be monitored and corrected if the f. inclination reaches 0.5%. g.

The level of the barge in relation to the quay edge shall be monitored with two gauges from the quay edge.

iv) Ballasting of barge during Load Out a. The load out of the structures shall be done by crane b.

The barge shall be ballasted during the load out according to the pumpschedule, which is based on the ballast calculation.

c. The ballasting shall be carried out with external pumps. d. Water level @ each tank shall be measured 11.3 Mooring Ancillaries Mooring system shall consist of the following minimum components: - Two ¾” sling wires tied to jetty mooring cleats. - Trucks (or Caterpillar crawler tractors) shall pull the said sling wires via turnbuckles. - Ocean going Tug Boat (Pusher) at the bow side of the Cargo Barge.

12.0

TIE-DOWN & SEA FASTENING PROCEDURE 12.1 TIE-DOWN The Truck and/or Barges characteristics, Sea and/or Road States, the structure’s position on the Truck and/or Barge and CONTRACTOR C requirement shall be considered during the planning of the Tie-Down and Sea-Fastening process. The tie-down braces shall be located on the barge in such a way as to minimize installation and removal time, material requirement and damage to the equipment or structure and yet to provide a safe tie-down system.

12.2 SEA FASTENING VESL shall fabricate and install the Sea Fastening for the fabricated Structures and Shipped loose items onto the Transportation Truck and Barge supplied by CONTRACTOR.

13.0

All Sea Fastening welds shall be classified as temporary welds in accordance with the Structural Welding and Inspection Specification. SAFETY REQUIREMENT

Before the commencement of the Load-out operation, a Safety Meeting shall be held with the team involved. This meeting shall brief to all concerned the load-out procedure, the associated emergencies, possible causes of Accidents, Near Misses, Unsafe Acts, and conditions noted from similar operations. The dedicated Safety Officer shall cover the Load-out Operation activities. Also, a special transport / ambulance shall be standing-by during the Works. A detailed Job Safety Hazard Analysis shall be discussed. All personnel to be engaged for this work shall be mobilized and properly inducted, using Workbooks and Videotapes as Teaching Aids. This shall enable the workers appreciate the hazards involves in the offshore operations. The following sign shall be observed during the Load-out: READ & STUDY THIS PROCEDURE CAREFULLY, DO NOT HESITATE TO ASK IF YOU NEED ANY CLARIFICATION LISTEN CAREFULLY DURING LEAD-OUT SAFETY MEETING  WATCH CAREFULLY THE SURROUNDING ENVIRONMENT AND FOLLOW THE WORK SITE SAFETY INSTRUCTIONS  USE INTERNATIONAL RIGGING SIGNALS    DURING LOADOUT, A LOADOUT MASTER RADIO CHANNEL IS ASSIGNED – DO NOT USE IT FOR OTHER COMMUNICATIONS  IN CASE OF EMERGENCY, CALL THE AVAILABLE  13.1

Safety Measures To Be Put In Place. 13.1.1 Position adequate fire extinguishers 13.1.2

Position fire water pumps.

13.1.3

Continue gas monitoring.

13.1.4

Position fire blankets.

13.1.5

Install safety signs.

13.1.6

Install barricade where handrails are removed.

13.1.7

Good house keeping.

13.2 Personal Protective Equipment. (PPE) Safety wears shall be provided as appropriate to the working conditions at site. Thus, Coveralls for all workmen,; Safety helmets, Safety boots and protective gloves to all workmen handling heavy, sharp, awkward or hot materials or equipment; Safety goggles whenever grinding and blasting or other activity which could cause damage to the eyes is involved. Note: Personnel Protective Equipment shall be worn at all times within the lifting area and vicinity. The PPE’s shall include:  Safety Boot,  Coverall,  Safety Glasses,  Hand Gloves,  Life Jackets,  Helmet,  Safety Harness,  Ear Defender (Muff) 13.3 Safety Officer The dedicated Site Safety Officer shall cover all work on the sites. The Safety Officer shall ensure that:  All equipments are pre-mobilized by CONTRACTOR C i.e. Cranes, Barges/Vessels, welding machines, compressors, boats, etc 

All lifting equipment are tested, certified and inspected.



Records of all inspection are kept and given to authorized personnel when demanded



All lifting equipment are colour coded and their safe working load displayed



Danger signs and barriers are positioned around lifting areas



Cranes are use within their rated capacities at the required radius of lift



Safety boat stands by throughout the operation

Appropriate to PPE is used at all times i.e. safety harnesses & the personnel on the platform use work vests.

13.4

Fire Protection Equipment 13.4.1

The Fire Protective Equipment shall include but not limited to the following:

S/No.

FIRE PROTECTION EQUIPMENT

SITE LOCATION

1. 0

C02

Welding and Electrical work areas

2. 0

Sand Buckets

All areas

3. 0

Dry chemical Powder (DCP)

Heavy equipment area. Flammable materials storage area.

4. 0

Fire Hoses/Nozzles

Where required



  

Standby firewater pumps/personnel are in place and shall be used as required for critical tie-ins and other hazardous operations in the facilities. Workers shall be taken through induction courses on fire hazards, fighting, prevention and protection. Periodic fire drills shall be organized on site. Fire muster points shall be designated at every work place.

13.5 Medical Coverage. All medical evacuation shall be as per the medical evacuation procedure. The operations shall be carried out in a manner that shall prevent health problems to the staff and others, and give health of staff adequate attention backed up with required resources.  All workers shall be medically certified fit to work at the site. The result and data obtained by medical examination shall be suitably recorded and kept for reference.  The health, safety and environment of the workers shall be properly safeguarded to avoid injuries and illness  Site Clinics shall be located on each Barge. These shall be fully equipped with essential drugs, with qualified Nurses in charge.  Any illness that could not be handled by the site Clinic shall be referred to the company retainer Clinic in Port Harcourt.  Medivac shall be available to convey any victim to the nearest affiliated clinic should there arise an emergency.  All injuries/illnesses shall be recorded in the First Aid register and also treated as an accident reported through normal lines of reporting.  All Catering staff to be engaged in the catering services on the project shall undergo thorough medical examination and certification before commencing the job.

13.6 Warning and Caution Signs Adequate number of specific warning and caution signs shall always be displayed. This shall include but not limited to: Men at Work  Muster point  Work in Progress  No Access  No Smoking  Toxic/Flammable liquids

   

Radiography in progress Hard Hat and Helmet area Ear defender MUST be worn Others as required.

13.7 Gas Testing Gas Detection Tests shall be carried out before any hot work, and shall be carried out by VESL, with a nominated CONTRACTOR C representative witnessing and approving. Gas tests shall be continued throughout the course of the work where explosive gas buildup is suspected and the frequency and range of such tests shall be to the approval of the CONTRACTOR C Representative. No hot work shall be undertaken if the results of the gas tests show a level of gas concentration that could constitute hazards. The Supervisor shall be held responsible and accountable for ensuring that no work commences at such site without the required tests being performed. 13.8 Swimming Test/Certification Every Personnel engaged in these operations should undergo Personal Survival Swimming Test and Certification. All employees that shall be engaged in this project shall undergo medical fitness test prior to swim test and mobilization offshore. Arrangement shall be worked out with the Responsible Department to use CONTRACTOR C facility in Port Harcourt for the certification. 13.9 Hazard Management System Hazards on the project shall be identified and documented by the site Safety Officers. Hazard Management Forms shall be used in recording all types of Unsafe Acts/Unsafe Conditions, health, Pollution, Environmental disorders, Security lapses as well as potential HSE hazards on a daily basis. The Safety Officer and Site Supervisor shall rectify the observed unsafe acts/conditions immediately. Daily copies shall be submitted to the Project Manager and CONTRACTOR C Representative. 13.10 CASHES Meeting. 13.10.1 Project CASHES meeting. The Project CASHES meeting shall be held bi-weekly and shall be chaired by the Project Manager or his designate. The meeting is intended to be a forum for the discussion of CASHES issues. All Managers, Supervisors and Superintendents present at site shall attend this meeting.

This meeting shall be documented with minutes and all parties or individuals requiring completing these action points named as action parties. The minutes of this meeting form the basis of communication downward through the general CASHES meeting as well as upward to the company wide CASHES meeting. 13.10.2 Unit level meeting. The unit level CASHES meetings shall be held weekly and shall be chaired by the supervisor in charge of the unit. The meeting is intended to be a forum for the discussion of CASHES issues. All employees must attend these meetings. These meetings shall be documented with general topics noted. The meeting forms the basis of communication from the supervision level to the worker as well as upward to the project CASHES meeting. 13.10.3 Morning unit meeting. The morning unit meetings shall be held daily. The meeting shall be chaired by the unit leader lasting not longer than 15 minutes. The purpose of the meeting is both safety of the worker at the tool handling level as well as organization of the work on daily basis. The topic of the discussion shall be the days operations and to highlight the major hazards which shall be encountered. 13.10.4 On-the-job task meeting. On-the-job task meeting is the most important link in the CASHES communication system. It is the responsibility of all supervisory personnel to address any hazardous situations they envisage in the task to be perform and to inform workers under their supervision of the appropriate actions to pursue to alleviate these hazards. Also, it is the responsibility of any employee who perceives a situation to be hazardous to notify his supervisor immediately. 13.10.5 Accident Reporting. Every worker, working under this project shall immediately report to his Supervisor/Foreman or Safety officer, any accident which occur to him, his fellow employee/or any machinery/ equipment in his position of work. The Supervisor/Foreman and the Site CASHES Officer shall visit the accident scene immediately, with those involved to obtain information for Accident Investigation Report Form. All accidents involving lost time injury or loss of equipment shall be immediately followed by stoppage of work on the area. Work shall only resume when the area is adjudged safe and all situations put under check.