Sergeants Distance Education Program
8012A
LEADERSHIP (8012A) Course Introduction
Scope
An outstanding Marine NCO must be able to train and advise Marines on a vast variety of subjects. Marine NCOs must be technically and tactically proficient in many areas to accomplish this responsibility. This course covers many subjects that will enhance your ability to assist junior Marines in their quest to be better Marine leaders. This course is merely a starting point for what a Marine NCO needs to know to lead Marines. One key to leadership is knowledge. You must be able to answer junior Marines’ questions, show them how to verify those answers, and train them to become knowledgeable leaders.
Table of Contents
The following is the table of contents for this course. Study Unit -1 2 3 4 5 6 7 8 --
Estimated Study Time
Title Course Introduction Introduction to Leadership Maintaining Personal Readiness Advising Marines on Financial Planning Proficiency and Conduct Marks Performance Evaluation System (PES) Instruction Techniques Oral Communication Managing an MCI Training Program Review Lesson Exercise
Page i 1-1 2-1 3-1 4-1 5-1 6-1 7-1 8-1 R-1
You will spend about 12 hours 5 minutes completing this course. This includes the time you will need to study the text, complete the exercises, and take the final exam. Continued on next page
MCI Course 8012A
i
Course Introduction
Course Introduction, Continued Reserve Retirement Credits
You earn four retirement credits for completing this course. You earn reserve retirement credits at the rate of one credit for each 3 hours of estimated study time. Note: Reserve retirement credits are not awarded for the MCI study you do during drill periods if awarded credits for drill attendance.
Summary
The table below summarizes all-important “gateways” needed to successfully complete this course. Step 1 2 3
When you
Then you will
Enroll in the program
Receive your program material Complete the self-paced Arrange to take the text final examination Pass the final Receive a course examination completion certificate
For more information Refer to the Program Introduction Refer to the Program Introduction Refer to the Program Introduction Continued on next page
MCI Course 8012A
ii
Course Introduction
Course Introduction, Continued
List of Reference
References used in the development of MCI 8012A, Leadership were taken from the following: · · · · · · · · · · · · · · · · · · ·
MCI Course 8012A
Estes, Kenneth W. LtCol USMC (Ret), Handbook for Marine NCO's, 4th ed. Annapolis, Maryland: Naval Institute, 1996. FM 22-100, Military Leadership FM 22-101, Leadership Counseling MCO P1070.12K with change 1 MCO P1070.12, IRAM MCO P1080.40, MCTFSPRIM MCO P5000.14, MCAP MCO P5512.11 MCO P7220.45 (Bond and allotment manual) MCO P1751.3 (BAH) MCO 1740.13A MCO P5512.11B AFR 36-3026 MCO P5800.8, Marine Corps Manual for Legal Administration SAT users guide MCO 1553.2 Financial Planner for the Marine Corps Community Services (MCCS) MCO P1610.7E, PES Manual MCI Online: www.mci.usmc.mil
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Course Introduction
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MCI Course 8012A
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Course Introduction
STUDY UNIT 1 INTRODUCTION TO LEADERSHIP Overview
Estimated Study Time
50 minutes
Leadership in war is an art, a free, creative activity based on a foundation of knowledge. The greatest demands are made on the personality.
Scope
German Field Service Regulations of 1933 Leadership is the art of getting things done through people. General A.M. Gray 29th Commandant of the Marine Corps
Leadership is the defining quality of a Marine Noncommissioned Officer (NCO) or officer. It is the ability to inspire and motivate a group of Marines to accomplish a mission. Learning Objectives
After completing this study unit, you should be able to ·
Define leadership.
·
Identify the objective of military leadership.
·
Identify responsibilities and types of leadership.
·
Identify the areas of NCO responsibility.
·
Identify the three key elements of professional relationships. Continued on next page
MCI Course 8012A
1-1
Study Unit 1
Overview, Continued
In This Study Unit
This study unit contains the following lessons. Topic Lesson 1 Leadership in General Lesson 2 Military Leadership Lesson 3 Marine NCO Leadership
MCI Course 8012A
1-2
See Page 1-3 1-9 1-19
Study Unit 1
LESSON 1 LEADERSHIP IN GENERAL Introduction
Estimated Study Time
10 minutes
Scope
Why is leadership so important? The answer to this question is simple. Without leadership, nothing requiring teamwork can be accomplished. Before you can talk effectively about leadership, you must know what leadership means. The definition that combines all these ideas is simply that leadership is the sum of such qualities as intellect, human understanding, and moral character that enables a person to inspire and guide a group of people successfully.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Define leadership.
·
Identify the three essential elements required for leadership.
·
Identify what a leader does to help an organization accomplish its goals.
This lesson contains the following topics. Topic Leadership Elements Accomplishing Goals Lesson 1 Exercise
MCI Course 8012A
1-3
See Page 1-4 1-5 1-6
Study Unit 1, Lesson 1
Leadership Elements
Purpose
Leadership is not exclusive to the military. Leadership is necessary whenever two or more people get together to perform a common task. The leader’s primary purpose is to be sure the job is done, or, in the words of the military, that the mission is accomplished.
Three Elements
The three essential elements for leadership are the · · ·
Leader Group being led Situation (mission)
The Leader
The leader is the first essential element. That would be you.
The Group
The second element is the group or the people led. Obviously, without this element, leadership would not be needed since there would be no one to lead.
The Situation
The third and final element is the situation. Of the three elements, the third is never the same. The situation depends on what the mission of the organization is and the time available to accomplish the desired goal. Thus, each situation is unique.
MCI Course 8012A
1-4
Study Unit 1, Lesson 1
Accomplishing Goals
Leader’s Role
All organizations need good leaders to achieve their desired goals. Leaders ·
Organize jobs and workers
·
Coordinate the tasks to achieve the desired results in a systematic and logical manner
·
Supervise the workers so the tasks are accomplished correctly and in a timely manner
Note: When all three elements of leadership are united and the leader exercises effective leadership of the group, the mission is accomplished.
MCI Course 8012A
1-5
Study Unit 1, Lesson 1
Lesson 1 Exercise
Estimated Study Time
5 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
The sum of such qualities as intellect, human understanding, and moral character that enables a person to inspire and guide a group of people successfully. This statement best describes the a. b. c. d.
Item 2
Which of the following lists the three essential elements of leadership? a. b. c. d.
Item 3
definition of leadership. leadership principles. leadership traits. characteristics of leadership.
Regulations, leader, and group Leader, group, and situation Group, situation, and regulations Situation, regulations, and leader
Which element of leadership changes constantly? a. b. c. d.
Leader Group Situation Regulations Continued on next page
MCI Course 8012A
1-6
Study Unit 1, Lesson 1 Exercise
Lesson 1 Exercise, Continued
Item 4
Read the list of things a leader may do, then answer the question. 1. 2. 3. 4. 5.
Socialize with workers to learn more about them. Organize the workers and their jobs. Supervise the workers. Follow management directions, but do no more. Coordinate the tasks to achieve results.
Which items are things a leader does to help an organization accomplish its goals? a. b. c. d.
MCI Course 8012A
1, 3, 5 1, 2, 4 2, 3, 5 3, 4, 5
1-7
Study Unit 1, Lesson 1 Exercise
Lesson 1 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3 4
MCI Course 8012A
Answer a b c c
1-8
Reference Page 1-3 1-4 1-4 1-5
Study Unit 1, Lesson 1 Exercise
LESSON 2 MILITARY LEADERSHIP Introduction
Estimated Study Time
10 minutes
Scope
This lesson will cover military leadership and why it is important.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Identify the objective of military leadership.
·
Identify three reasons why military leadership is essential.
·
Identify two general responsibilities of leadership.
·
Identify the two types of leadership styles.
·
Give examples of why the individual Marine seeks leadership.
This lesson contains the following topics. Topic General Characteristics Leadership Styles Seeking Leadership Lesson 2 Exercise
MCI Course 8012A
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See Page 1-10 1-12 1-13 1-15
Study Unit 1, Lesson 2
General Characteristics
Goal
The United States military mission is to keep our country free; therefore, strong military leadership is essential. The objective or goal of military leadership is the creation and maintenance of an organization that will loyally and willingly accomplish any task, assigned or indicated, and will initiate suitable action in the absence of orders.
Three Reasons Why Leadership is Essential
With our country’s freedom depending on us as Marines, we must ensure that we are always capable of protecting our country. A military unit is only as effective as its leaders. Listed below are three reasons why military leadership is essential: ·
Coordinate people and activities within a unit, getting the right people to do the right job. Without such coordination, capable people will not be assigned the right tasks, and the unit will be in a state of confusion.
·
Hold military units together. A military unit is made up of people organized to accomplish a mission that requires the successful completion of a series of tasks. When a unit is deployed, a set number of tasks must be assigned and completed. The unit must be inspected to ensure readiness, training schedules are prepared, and logistics plans are initiated. Because it would be difficult for one leader to do all of these things, unit leaders are needed. In the Marine Corps, these unit leaders form a chain of command from the Commandant down to the smallest unit.
·
Ensure the unit’s success. The unit achieves success through demonstration, motivation, and hard work. A leader’s failure to ensure that subordinates accomplish their assigned task leads to the failure of the unit to accomplish its mission and thus the failure of the military service in carrying out the larger mission. And if the military service fails, our country and way of life are in danger. Continued on next page
MCI Course 8012A
1-10
Study Unit 1, Lesson 2
General Characteristics, Continued
Responsibilities
MCI Course 8012A
Leadership implies responsibility. Within the military structure, the two general areas of responsibility for every leader in every situation are ·
Mission accomplishment. Accomplishment of the mission is the first priority of leadership.
·
Troop welfare. Although mission accomplishment comes first, your responsibility to your Marines should never be overlooked.
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Study Unit 1, Lesson 2
Leadership Styles
Two Extremes
The two extremes in leadership styles are · ·
Authoritarian (autocratic) Persuasive (democratic)
Each leader is free to choose a style of leadership. The choice of leadership style is influenced by the situation, the subordinates, and the leader’s personality. Authoritarian
The authoritarian leader leads by personal control. The authoritarian style leader · · · ·
Lets subordinates know he is in charge Develops subordinates into a team but remains outside the team membership Tells subordinates what to do and how to do it Makes all decisions without asking for suggestions
As displayed in front of subordinates, the authoritarian must be perfect or the subordinates will lose respect for the leader. Persuasive
The persuasive leader uses personality to lead and influence subordinates. A leader using the persuasive style · · · ·
Doesn’t emphasize that he is in charge Develops subordinates into a team of which the leader is a member Asks subordinates to do their jobs Makes the decision but asks for, listens to, and sometimes takes subordinates’ advice
The persuasive leader must be alert so subordinates won’t play on friendships to get out of doing their work. The Mix
MCI Course 8012A
The two styles of leadership mentioned above are the extremes. Each style has its bad and good points. Very few Marine leaders are strictly authoritarian or persuasive. Most of them fall somewhere between the two styles, taking bits and pieces from each. The individual leader, the subordinates, and the situation determine the pieces used from each style.
1-12
Study Unit 1, Lesson 2
Seeking Leadership
Why
Every Marine from private to general needs leadership. Whether Marines are aware of it or not, they seek leadership for tangible and intangible reasons.
Tangible Reasons
Tangible reasons are measurable. Marines seek leadership for the following tangible reasons: ·
Training and instruction. Every Marine has an MOS and must be trained in that MOS. When Marines cannot understand the training and ask questions, they expect their leaders to supply the answers.
·
Obtaining physical necessities. The infantryman in the field, for example, seeks the advice of one of his NCOs when directed to pitch shelter halves. If the Marine pitches the shelter half in the wrong area, physical comfort may suffer. Pitching the shelter half in the ditch during a rainy season could lead to a wet and uncomfortable night!
·
Fulfilling the need for incentives and challenges. People join the Marine Corps for many reasons, such as the desire to do something different and challenging. Individual effort in the Marine Corps is recognized and rewarded. Promotions, meritorious masts, and letters of appreciation are just a few ways the individual Marine can achieve tangible recognition for a job well done. Continued on next page
MCI Course 8012A
1-13
Study Unit 1, Lesson 2
Seeking Leadership, Continued
Intangible Reasons
MCI Course 8012A
Marines seek leadership for the following intangible reasons: ·
Adventure. Many civilians join the Marine Corps for adventure and available travel.
·
Security. The Marine Corps is second to none in job security. The military is never unemployed!
·
Membership. Because Marines are trained as a team, every Marine is a member of some type of team.
·
Recognition. Marines complete assigned tasks and wait for the supervising NCO to check the work. In the same way, Marines volunteer to be drill instructors or recruiters. These Marines want to get ahead and achieve personal goals by taking challenging duty assignments. They seek help and advice from their leaders to achieve these goals.
1-14
Study Unit 1, Lesson 2
Lesson 2 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
Which statement best describes the objective of military leadership? a. The sum of such qualities as intellect, human understanding, and moral character that enables an individual to effectively guide a group to achieve desired goals b. The creation and maintenance of an organization that will loyally and willingly accomplish any reasonable task, assigned or indicated, and will initiate suitable action in the absence of orders c. The sum of such qualities as human understanding, moral character, and loyalty that enables an individual to effectively influence a group to achieve desired goals d. The loyalty of an organization that will accomplish any reasonable task, assigned or indicated, and will initiate suitable action in the absence of orders
Item 2
Which of the following lists the reasons why military leadership is essential? a. b. c. d.
Mission accomplishment and troop welfare Recognition, security, and adventure Coordination, cohesion, and success Training, instruction, and physical necessities Continued on next page
MCI Course 8012A
1-15
Study Unit 1, Lesson 2 Exercise
Lesson 2 Exercise, Continued
Item 3
The two general responsibilities of a military leader are a. b. c. d.
Item 4
The authoritarian leader leads by a. b. c. d.
Item 5
example. experience. personality. personal control.
The persuasive leader leads by a. b. c. d.
Item 6
authoritarian and persuasion. mission accomplishment and troop welfare. coordination and unit success. unit success and troop welfare.
rules and regulations. personality. strict measures. experience.
Most Marines lead by a. b. c. d.
authoritarian style. persuasive style. a combination of authoritarian and persuasive style. example and experience. Continued on next page
MCI Course 8012A
1-16
Study Unit 1, Lesson 2 Exercise
Lesson 2 Exercise, Continued
Item 7
Tangible reasons for leadership include a. b. c. d.
Item 8
Intangible reasons for leadership include a. b. c. d.
MCI Course 8012A
training and instruction, physical necessities, and incentives. adventure, training, and instruction. incentives, challenges, and recognition. the need to belong and desire for security.
training, instruction, and physical necessities. adventure, training, and instruction. incentives, challenges, and recognition. membership and security.
1-17
Study Unit 1, Lesson 2 Exercise
Lesson 2 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3 4 5 6 7 8
MCI Course 8012A
Answer b c b d b c a d
1-18
Reference Page 1-10 1-10 1-11 1-12 1-12 1-12 1-13 1-14
Study Unit 1, Lesson 2 Exercise
LESSON 3 MARINE NCO LEADERSHIP Introduction
Estimated Study Time
10 minutes
Scope
This lesson will cover the chain of command and the purpose and responsibilities of the NCO within the chain of command.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Identify the two purposes of the chain of command.
·
Identify three purposes of the Marine NCO in the chain of command.
·
Identify the four areas of NCO responsibility.
·
Cite a specific example of the four areas of responsibility.
·
Identify how to maintain relationships with seniors and subordinates.
·
Identify the three key elements of professional relationships.
This lesson covers the following topics. Topic Chain of Command Marine NCO in the Chain of Command Marine NCO Responsibilities Professional Relationships Lesson 3 Exercise
See Page 1-20 1-21 1-22 1-24 1-26 Continued on next page
MCI Course 8012A
1-19
Study Unit 1, Lesson 3
Chain of Command
Purpose
The chain of command is the system the Marine Corps uses to ensure each Marine receives instructions for a particular task from only one supervisor. Each immediate supervisor in turn receives instructions from his or her immediate supervisor; this process continues up to the Commandant of the Marine Corps. In this way, each supervisor is a link in the chain of command from the Commandant to each Marine. This chain serves two purposes: · ·
Decentralize Authority
To decentralize authority To link the different levels of authority
Since it is impossible for one person to assign duties to every Marine or to supervise every task personally, assignments are passed down through the levels of command. This is called decentralization of authority. For example, the mess officer tells the chief cook what foods to prepare for a meal. The chief cook then tells the section cook, who in turn tells the other cooks. Whenever duties are assigned to a subordinate, that subordinate is held responsible for accomplishing the assigned task, but the overall responsibility for its success remains with the Marine originating the order.
Link Between Another purpose of the chain of command is to link the different levels of Different Levels command. In this way, the infantry private can talk to his battalion of Authority commander. The private goes to his fire team leader with a problem. If his
fire team leader cannot solve the problem, the private is sent to see his squad leader, platoon sergeant, platoon commander, and company commander in that order until the problem is solved. If none of these leaders can solve the problem after they are seen in order of their authority, the private is sent to the battalion commander. Any Marine can go as high as necessary to get a problem resolved. All the Marine must do is follow the chain of command, in order, one step at a time.
MCI Course 8012A
1-20
Study Unit 1, Lesson 3
Marine NCO in the Chain of Command
Purpose
The Marine NCO is the lowest rated link in the chain of command. The three purposes for the Marine NCO in the chain of command is to · · ·
Carry out orders Train Marines Supervise
Carry Out Orders
Marine NCOs carry out the orders and information that is passed from immediate supervisors to the subordinates and to pass requests from subordinates up the chain. In this manner, the NCO serves as the link between subordinates and their commanding officer
Train Marines
Marine NCOs are responsible for training Marines to perform their assigned tasks. This training, usually in the Marine’s MOS, is a combination of onthe-job training (OJT) and classroom instruction. The Marine NCO must demonstrate and teach. More importantly, he must inspire Marines so they want to learn the skills they are all expected to master.
Supervise
Marine NCOs ensure close supervision and personal guidance of junior Marines. Without a supervising NCO, many tasks would not be finished properly or at all. The personal guidance provides a junior with someone else to turn to for help with personal problems or for answers to questions about his assignments.
MCI Course 8012A
1-21
Study Unit 1, Lesson 3
Marine NCO Responsibilities
Four Areas
As a Marine NCO, you are responsible to · · · ·
Your country The Marine Corps Your organization Your subordinates
Country
One responsibility as a Marine NCO is to your country. You should demonstrate behavior that dignifies the United States and the American people. For example, when you are in a foreign country, conduct yourself so the people of that country will not be offended. Convey the feeling that you are an ally and are in their country as a guest, friend, and protector of freedom.
The Marine Corps
As a Marine NCO, your duty is to be loyal to Marine Corps policies. You must develop leadership skills, professional knowledge, and proficiency through on-the-job experience, reading, taking correspondence courses, attending service schools, and seeking new tasks. You must present a favorable image of the United States Marines to the public and to our sister services. Community activity and friendly interservice competitions are ways to present a favorable image.
Organization
Your responsibilities to your organization are many, including training Marines as a team and developing that team’s loyalty. While developing a strong loyal team, you must not do so at the expense of the other teams within your unit. You must ensure that teams within the unit cooperate with each other. To achieve good teamwork, a unit must show unhesitating response to orders and regulations. You accomplish this by demanding discipline within your unit and taking responsibility for the conduct of your Marines at all times. Continued on next page
MCI Course 8012A
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Study Unit 1, Lesson 3
Marine NCO Responsibilities, Continued
Subordinates
As a Marine NCO, you have certain responsibilities to your subordinates. You must train subordinates in their MOSs to develop the proficiency and skills the Marine Corps needs. Often, proficiency in the MOS means life or death to either the individual Marine or to other Marines. You must educate your subordinates in military skills and also encourage individual selfimprovement. You must be aware of educational opportunities and the unit’s policies and know where to direct Marines desiring aid. Aside from these areas, two other important areas to pay attention to with your subordinates are · ·
Caring for their physical needs Looking after their well-being
Physical Needs
Perhaps the most important responsibility is taking care of your subordinates' physical needs. These needs include quarters and food. You have no control over billeting, but you can make sure the assigned areas are as suitable as the situation allows. By enforcing high standards of policy, cleanliness, and discipline, you can make the quarters as comfortable as possible. As with billeting, you have no control over food preparation, but when you make sure the Marines are on time for meals and in proper uniform, you can make the meals more pleasant. In the field, you will be the last one to eat. You can take care of your Marines’ needs by ensuring that all problems, such as those in quarters’ maintenance, food quality, and food quantity are brought to the attention of your immediate supervisor.
Well-being
Marines, like everybody else, need relaxation. Recreation time is made available for all Marines. Organizational sports and unit get-togethers are ways of letting Marines relax mentally and physically. You must be sure Marines get their fair share of liberty. This responsibility to your subordinates is of such importance that it will be discussed later. Before you can expect the most of subordinate Marines, you must take care of their wellbeing.
MCI Course 8012A
1-23
Study Unit 1, Lesson 3
Professional Relationships
Critical for Chain of Command Effectiveness
For the chain of command to work properly, information must go up and down the chain. That is, relationships work both ways between superiors and subordinates. These relationships extend beyond working hours. The major key is to keep relationships with seniors and subordinates on a professional level at all times.
Three Key Elements
To be an effective leader, you must show seniors and subordinates · · ·
Respect
Respect – a willingness to show consideration or appreciation toward seniors and subordinates. Cooperation – the ability to work together to get the mission done. Tact – the ability to say and do the right thing at the right time.
Respect is an awareness of rank, its authority, and its responsibilities. Rank has its privileges; but more importantly, it has responsibilities as well. Most important is for you to always be available to your Marines. Respect means that you also do not ·
Take unfair advantage of your rank. For example, do not · Claim ignorance to a superior as an excuse for leadership failures on your part · Call subordinates by their first name, since they cannot do the same to you
·
Use your rank as a barrier. For example, do not · Allow superiors to abuse your Marines because they out rank you. This means that you must look out for your Marines’ welfare and be sure superiors treat them fair.
·
Set yourself above your subordinates and look down on them.
·
Be sure to keep communications open so they come to you for guidance and assistance. Continued on next page
MCI Course 8012A
1-24
Study Unit 1, Lesson 3
Professional Relationships, Continued
Cooperation
Your approach to seniors must be professional. As an NCO, you should always be friendly with seniors, but not overly so. If you are friendly and cooperative, your senior will have confidence in you, and you can work together smoothly. If you are reprimanded, remember your senior is there to guide and help you; the reprimand is not to promote the senior’s superiority but to decrease your shortcomings. You should benefit from the lessons learned and continue to demonstrate respect, cooperation, and professionalism in every encounter with your seniors. Likewise, treat subordinates with the same cooperation you expect from superiors. Listen to their problems with an open mind and provide professional guidance or assistance as needed. Whenever possible, use your rank to look out for your subordinates’ welfare and ensure you develop their talents as much as possible. Get them what they need!
Tact
Tact is important in all facets of life. It involves studying the behaviors of people with whom you interact to determine their personal traits and preferences for doing things. Once you have determined these facets of the individuals above and below you in the chain of command, you deal with and respond to each person in the manner that best facilitates communication and mission accomplishment. It is as important to know the ground rules in working for a particular senior as it is to know terms such as “deck,” bulkhead,” and “ladderwell.” It is possible, on the other hand, for a senior to desire either one or the other terminology to be used in the unit; it is the NCO’s duty to carry out those wishes.
MCI Course 8012A
1-25
Study Unit 1, Lesson 3
Lesson 3 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
The two purposes for the chain of command are to a. b. c. d.
Item 2
supervise and train your Marines. train your Marines and decentralize authority. decentralize authority and link the different levels of authority. link the different levels of command and carry out orders/information.
The three purposes for the NCO in the chain of command are to a. carry out orders, train Marines, and supervise. b. train Marines, supervise, and decentralize authority. c. supervise, decentralize authority, and link the different levels of command. d. decentralize authority, link the different levels of command, and carry out orders.
Item 3
Which of the following lists the four areas of NCO responsibility? a. b. c. d.
God, country, corps, and family Country, corps, mission, and family Country, corps, organization, and subordinates Corps, organization, mission, and subordinates Continued on next page
MCI Course 8012A
1-26
Study Unit 1, Lesson 3 Exercise
Lesson 3 Exercise, Continued
Item 4
You must be sure your subordinates a. b. c. d.
Item 5
Relationships with both seniors and subordinates should be conducted on a a. b. c. d.
Item 6
friendly level. daily basis. professional level. strict level.
What are the three key elements of professional relationships? a. b. c. d.
MCI Course 8012A
live in the same barracks as you. get their fair share of liberty. are offered red meat at least once a week. get their fair share of rewards and responsibilities.
Military courtesy, deference to orders, and tact Knowing rank privileges and responsibilities, cooperation, and tact Respect, cooperation, and tact Appreciating the chain of command, using your position in the chain of command, and tact
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Study Unit 1, Lesson 3 Exercise
Lesson 3 Exercise, Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3 4 5 6
MCI Course 8012A
Answer c a c b c c
1-28
Reference Page 1-20 1-21 1-22 1-23 1-24 1-24
Study Unit 1, Lesson 3 Exercise
STUDY UNIT 2 MAINTAINING PERSONAL READINESS Introduction
Estimated Study Time
2 hours 10 minutes
Scope
Every Marine contributes to the effectiveness and the efficiency of each mission. Marines must be mentally, physically, and administratively prepared for deployment. This study unit explains how administrative tasks should be completed to ensure each Marine is personally ready for deployment.
Learning Objectives
After completing this study unit, you should be able to ·
Identify the purpose of an audit.
·
Identify the responsibilities in an audit.
·
Identify the purpose of the record of emergency data (RED).
·
Define allotment.
·
Define the purpose of a will.
·
List the benefits of having a will.
·
Define power of attorney (POA).
·
Identify the purpose of a power of attorney.
·
Identify the purpose for basic allowance housing (BAH). Continued on next page
MCI Course 8012A
2-1
Study Unit 2
Introduction, Continued
Learning Objectives, continued
In This Study Unit
·
Identify the purpose of the Defense Enrollment Eligibility Reporting System (DEERS).
·
Identify the purpose of a commanding general’s (CG) inspection.
·
Identify the purpose of a family care plan.
·
Identify sources for assistance with family care.
This study unit contains the following lessons. Topic Lesson 1 Audit Lesson 2 Record of Emergency Data Lesson 3 Allotments Lesson 4 Wills Lesson 5 Power of Attorney Lesson 6 Family Readiness
MCI Course 8012A
2-2
See Page 2-3 2-13 2-21 2-29 2-37 2-47
Study Unit 2
LESSON 1 AUDIT Introduction
Estimated Study Time
15 minutes
Scope
The purpose of an audit is to ensure all personnel military records are accurate, complete, current, and agree with each other. This lesson describes different occasions for conducting an audit and what should be checked during an audit.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Identify the major occasions for conducting an audit.
·
Identify the purpose of an audit.
·
Identify the unit's responsibilities in an audit.
·
Identify the individual’s responsibilities in an audit.
·
Identify the ten reports that are reviewed in an audit.
This lesson contains the following topics. Topic Occasions for Audits Conduct Reports Lesson 1 Exercise
MCI Course 8012A
2-3
See Page 2-4 2-6 2-7 2-9
Study Unit 2, Lesson 1
Occasions for Audits
Schedule
A complete audit of the Marines' service record book (SRB) and computer record should be performed when conducting an audit. The types of audits established as a minimum for auditing service records of all Marines are the · · · ·
Join Process Audit
Join process audit Triennial audit Deployment readiness audit Commander’s discretionary audit
A join process audit is conducted whenever a Marine is · ·
Joined chargeable by a reporting unit (RU) Attached duty under instruction in excess of 20 weeks, including · Return from Fleet Assistance Program (FAP) · Temporary additional duty · Reserve personnel returning from a period of active duty in excess of 30 days · Deployments in excess of 30 days Continued on next page
MCI Course 8012A
2-4
Study Unit 2, Lesson 1
Occasions for Audits, Continued
Triennial Audit
A triennial audit is conducted at least once every 3 years from the date of the last join process audit or triennial audit. To reduce the number of times a Marine is required to physically visit the administrative section, Marines or administrative personnel can declare any visit for routine service as their triennial audit. Otherwise, triennial audits are scheduled according to the last digit of the Marine’s social security number (SSN). Each number corresponds to the month that the audit will take place as shown in the table below. If the last digit of SSN is 1 2 3 4 5 6 7 8 9 0
Then the audit month is January February March April May June July August September October
Deployment Readiness Audit
A deployment readiness audit is conducted no earlier than 30 days (60 days for reserve component Marines) before a deployment that is anticipated to exceed 30 days duration.
Commander's Discretionary Audit
A commander’s discretionary audit is conducted whenever the commander considers that an additional audit is necessary.
MCI Course 8012A
2-5
Study Unit 2, Lesson 1
Conduct
Purpose
Regardless of the type of audit, the purpose for the audit is to ensure personnel records are accurate, complete, current, and in agreement with information maintained in the Marine Corps Total Force System (MCTFS) data bases.
Reporting Unit Responsibility
The reporting unit is directly responsible for timely and effective accomplishment of the audits required by MCO P1080.40 MCTFSPRIM. In addition, the reporting unit commander shall ensure that · · ·
Individual Responsibilities
Corrective action is taken regarding all discrepancies Unit diary information that requires the transfer of data to the service record is accomplished in a timely manner The document side of the service record is screened and extraneous papers are removed
Conduct the audit in the presence of Marines on active duty or in the SMCR. This audit will include inspection and the corrective action necessary to ensure accuracy, currency, and completeness of the · · · · ·
Service record book/officer qualification record (SRB/OQR) including the record of emergency data (RED) Basic individual record/basic training record (BIR/BTR) Leave and earning statement (LES) Health records Other local records containing personal information
Additionally during the screening of service records, Marines should ·
Ensure that SGLI election certificate (SGLV-8286) reflects the current intent of the Marine
·
Appropriately dispose of extraneous or misfiled documents
·
Verify completion of all required entries and actions, such as assignments of conduct and duty proficiency markings, etc.
·
Ensure that a RED is on file in the service record
MCI Course 8012A
2-6
Study Unit 2, Lesson 1
Reports
Basic Individual Record
The basic individual record (BIR) is a listing of administrative information contained in the MCTFS and Marine online (MOL) computer record of an individual Marine’s service, contract, and dependents. The BIR is available through online request, and may be viewed either on the screen or printed locally. The BIR is used to ensure certain important data elements in the Marine’s record are correct.
Basic Training Record
Similar to the BIR, the basic training record (BTR) is a listing of training, education, and testing information contained in the command master file (CMF) computer record of each Marine.
Education Record
The education record (ER) is a listing of civilian education, MCI courses, formal schools, and special skills of the individual Marine.
Inconsistent Condition Report
The inconsistent condition report (ICR) lists those Marines in the reporting unit (RU) whose computer records may contain one or more data elements that are incorrect or inconsistent with the Marine’s master record.
Individual Deployment Record
The individual deployment record (IDR) lists all deployments reported into the MCTFS on each Marine.
Marine Corps Total Force SystemsAccuracy Survey
Reporting units will occasionally receive some Marine Corps Total Force Systems Accuracy Survey (MCTFS-AS) forms on Marines in their units. The accuracy survey audit will be completed within 30 days of receipt and returned to the CMC message text format.
Leave and Earning Statement
The leave and earning statement (LES) is a printout of pay information contained in the MCTFS and MOL computer record of each individual Marine. The annual LES also contains a leave accounting for the previous year and is used to record certification of entitlements. Continued on next page
MCI Course 8012A
2-7
Study Unit 2, Lesson 1
Reports, Continued
Record of Service
The record of service (ROS) is a computer-generated page designed to replace the markings page, NAVMC 118(23), in the SRB. The ROS provides the commander with a visual reference of previously reported conduct and duty proficiency marking and the average of those markings for the time in grade, entitlement, and service.
Record of Emergency
The record of emergency data (RED) provides a current official and legally binding record of relatives, beneficiaries, and emergency information on each Marine. It is also used to make casualty notification and to adjudicate claims for various death benefits.
Fitness Report
The fitness report (FITREP) reporting unit has the ability within the MCTFS to review a chronological listing of each Marine’s fitness report.
MCI Course 8012A
2-8
Study Unit 2, Lesson 1
Lesson 1 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of the lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
Which is an occasion for conducting an audit? a. b. c. d.
Item 2
During what month will Sgt Hard Core, SSN 123-45-6789 be scheduled to complete his triennial audit? a. b. c. d.
Item 3
Joining a new unit Joining a new platoon Deployed less than 30 days Returning from leave
February April July September
What is the purpose of an audit? ______________________________________________________________ ______________________________________________________________
Item 4
Besides ensuring that corrective action is taken regarding all discrepancies and the document side of the service record is screened and extraneous papers are removed, the unit commander shall ensure that ______________________________________________________________ ______________________________________________________________ Continued on next page
MCI Course 8012A
2-9
Study Unit 2, Lesson 1 Exercise
Lesson 1 Exercise, Continued
Item 5
When conducting an audit, each Marine will review his or her _______ to ensure pay information is correct, entitlements are justified, and leave balance is accurate. a. b. c. d.
Item 6
record of emergency data basic training record leave and earning statement individual deployment report
Which of the following reports contains a list of training, education, and testing information maintained in the command master file computer of each Marine? a. b. c. d.
Basic individual record Basic training record Inconsistent condition report Leave and earning statement Continued on next page
MCI Course 8012A
2-10
Study Unit 2, Lesson 1 Exercise
Lesson 1 Exercise, Continued
Items 7 Through 9
Matching: In the space provided, place the letter of the report from column 2 to its description in column 1. The answers in column 2 may be used only once. Column 1
Column 2
Description
Report
___ 7.
a. Basic individual record/basic training record b. Inconsistent condition report c. Record of service d. Record of emergency data
___ 8.
___ 9.
MCI Course 8012A
Lists Marines in the RU whose records contain one or more incorrect or inconsistent elements in the master record Lists administrative information contained in the MCTFS; Marine online computer record of Marine’s service, contract, and dependents, and training, education, and testing information in the command master file Provides current official and legally binding records of beneficiaries and emergency information
2-11
Study Unit 2, Lesson 1 Exercise
Lesson 1 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3
4
5 6 7 8 9
MCI Course 8012A
Answer a d To ensure personnel records are accurate, complete, current, and in agreement with information maintained in the MCTFS data bases Unit diary information that requires the transfer of data to the service record is accomplished in a timely manner c b b a d
2-12
Reference Page 2-4 2-5 2-6
2-6
2-6 2-7 2-7 2-7 2-8
Study Unit 2, Lesson 1 Exercise
LESSON 2 RECORD OF EMERGENCY DATA Introduction
Estimated Study Time
10 minutes
Scope
A vital document that Marines should always keep up to date is the record of emergency data (RED). The RED is used to identify the people to notify in case of an emergency, identify persons who may be entitled to death benefits as prescribed by law, and help casualty assistance officers better assist a Marine’s surviving family members.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Identify the purpose of the record of emergency data (RED).
·
Identify the contents of RED.
·
Identify when to update RED.
This lesson contains the following topics. Topic Contents of RED Sample RED Updating RED Lesson 2 Exercise
MCI Course 8012A
2-13
See Page 2-14 2-17 2-18 2-19
Study Unit 2, Lesson 2
Contents of RED
Purpose
The record of emergency data (RED) provides a current, official, and legally binding record of relatives, beneficiaries, and emergency information on each Marine. The RED is essential in all efforts to make casualty notifications and adjudicate claims for various death benefits.
Personal Information
The personal information section is automatically generated; however, the Marine should check the accuracy of all personal information contained in the RED. The personal section contains the · ·
Unit Information
Like the personal information, unit information is automatically generated. The unit information section contains the · · · · ·
Dependent Information
Social security number Full name
Reporting unit code (RUC) Company code (CMPNY CODE) Platoon code (PLT CODE) Rank (GRADE) Component code: Active duty or Reserve (COMP CODE)
The dependent information lists the · · · · ·
Spouse’s name Spouse’s address Children’s names Dates of birth Address Continued on next page
MCI Course 8012A
2-14
Study Unit 2, Lesson 2
Contents of RED, Continued
Legal Guardian Information
The legal guardian information is only required for single parents or dual service parents. The legal guardian information list the guardian’s · · · ·
Death Benefits Information
Name Phone number Relationship Address
The death benefits information section contains the following: ·
Death gratuity beneficiary(ies) – persons who are to be beneficiaries in the event your spouse and/or children do not survive the Marine · Next of kin relationship (NR)/name · Relationship (must be blood relative but not wife or children) · Percent (PCT) · Address
·
Pay arrears beneficiary(ies) – persons who are to receive any monies due up to the date of death (includes unpaid earnings, lump sum leave, TAD settlements, etc.)
·
Who should be notified due to ill health – persons to be notified if the primary next of kin or secondary next of kin have health risks or concerns that would make notification of bad emergencies risky · Address · City · State Continued on next page
MCI Course 8012A
2-15
Study Unit 2, Lesson 2
Contents of RED, Continued
Death Benefits Information, continued
Certification
·
List insurance company(ies) – commercial insurance policies on the Marine so the casualty assistance officer can assist with collection · NR/Name · Policy Number
·
Primary next of kin – up to three numbers may be listed · Telephone number · Relationship
·
Primary next of kin directions – must have this information if the primary or secondary next of kin have non-street address. These directions should be from a permanent location (courthouse, police station, etc.) and will enable the casualty assistance officer to reach the residence for notification purposes
·
SGLI information election – this information should be verified that it is as the Marine desires and that the election form agrees with the information · Beneficiary · Pay Designation · Date
The certification section contains the · · · ·
MCI Course 8012A
Member’s signature Witness’ signature Date the document was signed Unit diary number
2-16
Study Unit 2, Lesson 2
Sample RED
Sample RED
The following is an example of a completed RED.
SSN: 123456789 RUC: XXXXX
NAME: MARINE, HENRY ALFONSO COMPANY CODE: XXXX
PLT CODE: XXXX GRADE: SGT
COMP CODE: XX
SPOUSE NAME/ADDRESS MARY A. MARINE
1234 CAROLINA RD JACKSONVILLE, NC 25546
CHILD NR/DOB/ADDRESS 1 JENNIFER M. MARINE (901226) 2 MICHAEL G. MARINE (920612) 3 KATHLEEN M. MARINE (940417)
(ADDRESS SAME AS SPOUSE) (ADDRESS SAME AS SPOUSE (ADDRESS SAME AS SPOUSE)
GUARDIAN NR/NAME/PHONE/RELATION/ADDRESS 1 DOROTHEA M. MARINE (GM) (444) 555-1212 SAME AS FATHER ADDRESS FATHER/MOTHER NAME/ADDRESS 1 EDWARD O. MARINE DOROTHEA M. MARINE
32 EUSTIS STREET CAMBRIDGE, MA 02178 SAME AS FATHER ADDRESS
DEATH GRATUITY BENEFICIARY(IES)
NR/NAME/RELATION/PCT/ADDRESS
1 DOROTHEA M. MARINE (M)
SAME AS ABOVE
PAY ARREARS BENEFICIARY(IES)
NR/NAME/RELATION/PCT/ADDRESS
1 MARY A. MARINE (W)
SAME AS ABOVE
DO NOT NOTIFY DUE TO ILL HEALTH STREET ADDRESS/CITY/STATE 1 NONE INSURANCE COMPANY(IES) NR/NAME/POLICY NUMBER 1 NONE PRIMARY NEXT OF KIN TELEPHONE NUMBER/RELATIONSHIP 1 (222) 123-4567/W PRIMARY NEXT OF KIN DIRECTIONS SGLI INFORMATION ELECTION ELECTS $200.00 COVERAGE BENEFICIARY: SPOUSE PAY DESIGNATION: LUMP SUM DATE: 19961201 MEMBER’S CERTIFICATION ________________ PRTD ON UD NUMBER _________________________________ WITNESS CERTIFICATION __________________ DATE CERTIFIED ______________________________________
MCI Course 8012A
2-17
Study Unit 2, Lesson 2
Updating RED
During an Audit
Updating the RED is essential. Marines should check the accuracy of the RED during · · · ·
Changes in Information
Join process audit Triennial audit Deployment audit Commander’s discretionary audit
Marines should update the RED any time a change occurs to any information contained in the RED. These changes include but are not limited to · · · · ·
MCI Course 8012A
Changes in addresses or telephone numbers Changes in marital status Births of children Deaths of next of kin or beneficiaries Changes in Marines desires for beneficiaries, guardians, or SGLI information
2-18
Study Unit 2, Lesson 2
Lesson 2 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of the lesson. If you have any questions, refer to the reference page listed for each items.
Item 1
What is the purpose of the RED? ______________________________________________________________ ______________________________________________________________
Item 2
Which of the following items are contained in the personal information section of the RED? a. b. c. d.
Item 3
Spouse name, children names, date of birth, and address are listed in which section of the RED? a. b. c. d.
Item 4
Primary next of kin Beneficiary Social security number Date
Personal information Legal guardian information Death benefits information Dependent information
Anytime a life change occurs in the service members' status (such as marriage or birth of a child), ____________________ is essential. a. b. c. d.
MCI Course 8012A
requesting an LES requesting a RED updating the LES updating the RED
2-19
Study Unit 2, Lesson 2 Exercise
Lesson 2 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1
·
· · 2 3 4
MCI Course 8012A
2-20
Answer Provides a current, official, and legally binding record of relatives, beneficiaries, and emergency information Make casualty notifications Adjudicate claims for various death benefits c d d
Reference Page 2-14
2-14 2-14 2-18
Study Unit 2, Lesson 2 Exercise
LESSON 3 ALLOTMENTS Introduction
Estimated Study Time
10 minutes
Scope
This lesson covers the financial arrangements that can be authorized for Marines, and describes the two basic types of allotments in detail.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Define allotment.
·
Identify where to obtain an allotment.
·
Identify the effects of allotment entry dates.
·
Identify the types of discretionary allotments by purpose code.
·
Identify the number of discretionary allotments a Marine may have.
·
Identify the types of non-discretionary allotments by purpose code.
·
Identify the number of non-discretionary allotments a Marine may have.
This lesson contains the following topics. Topic General Information Discretionary Allotments Non-Discretionary Allotments Lesson 3 Exercise
MCI Course 8012A
2-21
See Page 2-22 2-23 2-25 2-26
Study Unit 2, Lesson 3
General Information
Definition
An allotment is a definite portion of a Marine’s pay and allowances that he or she voluntarily authorizes to be paid to an allottee.
Obtaining Allotments
You can obtain allotments through your administration office.
Allotment Entry Dates
You can input allotments · ·
Explanation of Entry Date Effects
Up to the 15th of the month before the first deduction to start an allotment Until the 15th of the month before the month of the last deduction to stop an allotment
If the first deduction date is January 1, 2001, the system edits will allow input to start the allotment until December 15, 2000. If the last deduction date is January 31, 2001, the system edits will allow input to stop the transaction until December 15, 2000.
Two Basic Types of Allotments
The two basic types of allotments are · ·
MCI Course 8012A
Discretionary – allotments made at the discretion of the Marine Non-discretionary – allotments for specific, universal purposes
2-22
Study Unit 2, Lesson 3
Discretionary Allotments
Purpose Codes
The purpose codes for discretionary allotments and their purposes are described in the table below. Purpose Code D
Purpose
J
For voluntary payments to dependents, relatives, former spouses, or any other individuals or organizations eligible to receive discretionary allotment payments To pay a financial organization for the Marine’s mortgage loan · For commercial life insurance of the Marine and/or the Marine’s spouse and/or children · Includes United States Government Life Insurance (USGLI), dental and health insurance to benefit the family, and insurance For savings deposit program
N
Note: You can no longer start an allotment to be sent to the Marine’s home address; the allotment must be made payable to a financial organization for credit to the Marine’s account. To pay premiums on National Service Life Insurance (NSLI)
H I
R
S
Note: You may have only one N allotment in effect. If you have more than one policy in effect, the premium payments must be combined into one allotment. To pay for rent on a dwelling occupied by the Marine’s spouse, children, or other dependents Note: The Secretary of the Navy must authorize an R allotment for a Marine. For deposits to a financial institution, mutual fund company, or investment firm Note: Payments for mutual funds, investments, and loans must be made payable to a valid checking or savings account and arrangements made with the financial institution to withdraw payment amounts from the Marine’s account. Continued on next page
MCI Course 8012A
2-23
Study Unit 2, Lesson 3
Discretionary Allotments, Continued
Requirements
The Marine shall certify that the allotment is within the limits of the law. For example, allotments may not be used to repay gambling debts in a state where gambling is not permitted.
Number Allowed
Marines are authorized no more than six discretionary allotments in addition to the J allotment.
MCI Course 8012A
2-24
Study Unit 2, Lesson 3
Non-Discretionary Allotments
Purpose Codes
The purpose codes for non-discretionary allotments and their purposes are described in the table below. Purpose Purpose Code B To purchase U.S. savings bonds.
C L T U
MCI Course 8012A
Note: Any number of B allotments may be authorized with the same month of the first deduction and submitted in the same document transmittal letter (DTL) as long as they are not identical. To make charity contributions to the Navy and Marine Corps Relief Society (NMCRS) or the Combined Federal Campaign (CFC) To repay loans to the NMCRS, the American Red Cross, Air Force Aid Society, and/or the Army Emergency Relief To liquidate an indebtedness due to defaulted notes insured by the Federal Housing Administration or guaranteed by the Department of Veterans Affairs When a Marine on the retired list of the FMCR, who is participating in the RSFBB/SBP, is recalled to active duty
2-25
Study Unit 2, Lesson 3
Lesson 3 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of the lesson. If you have any questions, refer to the reference page listed for each items.
Item 1
What is an allotment? ______________________________________________________________ ______________________________________________________________
Item 2
The ______ office should help you start or stop allotments. a. b. c. d.
Item 3
administration MWR judge advocate general’s credit union
What is the latest date to input an allotment request if you want to start an allotment on the first of May? ______________________________________________________________ Continued on next page
MCI Course 8012A
2-26
Study Unit 2, Lesson 3 Exercise
Lesson 3 Exercise, Continued
Items 4 Through 6
Matching: In the space provided, place the letter of the purpose code from column 2 that would be used for the allotment situation described in column 1. The answers in column 2 may be used only once. Column 1
Column 2
Allotment Situation
Purpose Code
___ 4.
a. b. c. d. e.
___ 5. ___ 6.
Item 7
C H L R S
How many discretionary allotments can you have in addition to the savings deposit program allotment J? a. b. c. d.
Item 8
To make a charitable contribution to the NMCRS or CFC To start monthly mortgage payments To deposit money with an investment firm.
3 4 5 6
A Marine can have ______ B allotments with the same month as the first deduction and submitted in the same DTL as long as they are a. b. c. d.
MCI Course 8012A
three, identical. six, identical. any number of, not identical. any number of, identical.
2-27
Study Unit 2, Lesson 3 Exercise
Lesson 3 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1
2 3 4 5 6 7 8
MCI Course 8012A
Answer A definite portion of a Marines' pay and allowances voluntarily authorized to be paid to an allottee a Up to the 15th of April for the first deduction to start an allotment a b e d c
2-28
Reference Page 2-22
2-22 2-22 2-25 2-23 2-23 2-24 2-25
Study Unit 2, Lesson 3 Exercise
LESSON 4 WILLS Introduction
Estimated Study Time
5 minutes
Definition
Everyone wants peace of mind. Writing a will is for everyone. Leaving a will is just as important for someone of modest means as it is for someone who is wealthy. If you die without leaving a will, the law will stipulate how your assets are to be distributed amongst your surviving relations. This can sometimes mean that your assets go to people you wouldn't want to have them or that your surviving spouse is left with a home but no money to live on. This lesson describes basic information about wills and why you should have one.
Learning Objective
After completing this lesson, you should be able to
In This Lesson
·
Define the purpose of a will.
·
Identify how to create a will.
·
List the benefits of having a will.
·
Identify criteria that validate your will.
·
Identify actions you should take when living in a state other than your home of record.
This lesson contains the following topics. Topic Fundamental Knowledge Benefits Validity of Your Will Lesson 4 Exercise
MCI Course 8012A
2-29
See Page 2-30 2-31 2-32 2-33
Study Unit 2, Lesson 4
Fundamental Knowledge
Definition
Purpose
A will is a ·
List of instructions telling your executors what to do with your property when you die
·
Legal document by which a person disposes of property, such disposition to take effect after death
A will is the only way of assuring that property will be distributed exactly as you wish. Most people assume that all their possessions will automatically pass to their spouse or other members of the family. Unfortunately, many families often face immediate financial hardship and sometimes even have to sell the family home—simply because no will had been written. Without a will, you miss all chances of passing on particular gifts to your friends or favorite charities. If you have a young family, your will determines who you prefer to take care of your family and provides you a way to give specific instructions about that care.
Law of Intestacy
The Law of Intestacy means that the state writes a will for you. Your possessions are distributed according to this law. If you die without having a legally valid will, your estate will be divided in a way that gives you and your survivors no choice in the matter. This places unnecessary extra difficulties on your partner or family at a time of great distress.
Obtaining a Will
A will can be prepared by your base's legal assistance office or through a civilian lawyer out in town.
MCI Course 8012A
2-30
Study Unit 2, Lesson 4
Benefits
Main Purpose
Fundamentally, your will is a record of your instructions on how you want your estate to be distributed and also gives you the opportunity to express your wishes about your funeral.
Options
In your will, you should specify · · · · · ·
MCI Course 8012A
Exactly what you want to happen to your property Who is to receive "thank you" gifts of money Who is to receive personal belongings that are special to you Who is to receive gifts of charity that are free of inheritance tax Guardians to look after your young children Who you want to be your executors and trustees
2-31
Study Unit 2, Lesson 4
Validity of Your Will
Criteria
Any adult of sound mind in any state is entitled to make a will. The document must expressly state that it is your will. You must date and sign your will. The will must be signed by at least two (in some states, three) witnesses. Witnesses must watch you sign the will, though they do not need to read it. Your witnesses must be people who will not inherit anything under the will. Note: You do not have to have your will notarized. However, in many states, if you and your witnesses sign an affidavit (sworn statement) before a notary public, you simplify the court procedures required to prove the validity of the will after you die. Generally, a will is valid in any state where you die, as long as it was valid in the laws of the state (or country) where you were domiciled when the will was made.
Domicile
Your domicile is the state where you · ·
Have your principal home Spend most of your time, as opposed, say, to a summer home
You can have only one domicile. When You Move
If you move to another state after signing your will, you should review your will in light of the new state's laws, especially property ownership laws that apply to married couples. Fortunately, you will probably determine that your original will remains valid.
MCI Course 8012A
2-32
Study Unit 2, Lesson 4
Lesson 4 Exercise
Estimated Study Time
5 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
A will is the legal document by which a person disposes of property which takes effect a. b. c. d.
after death. before and after death. after the age of 18 years. after one year.
Item 2
To obtain a will, contact your ___________ or choose a ____________.
Item 3
Read the five benefits of having a will listed below and answer the question. 1. You can say exactly what you want to happen to your property. 2. You can make "thank you" gifts of money. 3. You can make gifts of personal belongings that are special to you and the person to whom they are given. 4. You can make gifts to charity, which are free of inheritance tax. 5. You can appoint guardians to look after your young children. What is another benefit? a. b. c. d.
You can choose who you want to be your executors and trustees. You can sign and date your will one-year later. Your will is valid in any state that you choose to live. Your possessions will automatically pass on to family members. Continued on next page
MCI Course 8012A
2-33
Study Unit 2, Lesson 4 Exercise
Lesson 4 Exercise, Continued
Item 4
Read the following criteria, then answer the question below. 1. 2. 3. 4. 5.
You must sign and date the will. The will must be notarized. The will must expressly state that it is your will. The will must be signed by at least two witnesses. The will must state that you are a resident of that state.
Which criteria must be met for your will to be valid? a. b. c. d. Item 5
1, 2, 5 1, 3, 4 2, 3, 4 3, 4, 5
If you move to another state after signing your will, you should review your will in light of the _________________, especially property ownership laws that apply to married couples.
MCI Course 8012A
2-34
Study Unit 2, Lesson 4 Exercise
Lesson 4 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions refer to the reference page listed for each item Item Number 1 2
3 4 5
MCI Course 8012A
· ·
2-35
Answer a base's legal assistance office civilian lawyer a b new state's laws
Reference Page 2-30 2-30
2-31 2-32 2-32
Study Unit 2, Lesson 4 Exercise
(This page intentionally left blank.)
MCI Course 8012A
2-36
Study Unit 2, Lesson 4 Exercise
LESSON 5 POWER OF ATTORNEY Introduction
Estimated Study Time
10 minutes
Scope
Military members are often called away from home on short notice. In such circumstances, the proper power of attorney can provide your family with the authority to act on your behalf and to administer your personal affairs.
Learning Objective
After completing this lesson, you should be able to
In This Lesson
·
Define power of attorney (POA).
·
Identify the purpose of a power of attorney.
·
Identify situations that warrant a power of attorney.
·
Identify the two types of power of attorney by purpose.
·
State the advantages of a general power of attorney and specific power of attorney.
·
State the disadvantages of a general power of attorney and specific power of attorney.
This lesson contains the following topics. Topic Fundamentals Situations Warranting a Power of Attorney Types of Power of Attorney General Power of Attorney Specific Power of Attorney Lesson 5 Exercise
MCI Course 8012A
2-37
See Page 2-38 2-39 2-40 2-42 2-43 2-44
Study Unit 2, Lesson 5
Fundamentals
Definition
Purpose
A power of attorney is a ·
Formal appointment whereby one-person (called the principal) gives to another person (called the attorney) the right and authority to act on behalf of the principal
·
Legal document by which you, the principal or grantor, give another person (often called the attorney-in-fact) the authority to act as your agent
Your attorney-in-fact may act on your behalf in handling business, personal, or legal matters. No law or regulation specifies when you must give another your power of attorney. But another person cannot normally act for you in business or legal matters without receiving your power of attorney. Thus, if you will be unable to act for yourself due to an assignment (PCS or TDY), you should consider using a power of attorney.
MCI Course 8012A
2-38
Study Unit 2, Lesson 5
Situations Warranting a Power of Attorney
General
If you are unable to act for yourself due to a temporary duty assignment, you should consider using a power of attorney. Some occasions that warrant a power of attorney are listed in the table below. Occasion Income Tax
·
· Real Estate
·
Description To file your federal income tax return for you, give your attorney-in-fact a special IRS power of attorney (Form 2848). To file a state income tax return for you, give your attorney-in-fact a special power of attorney. A general power of attorney is not sufficient. For real estate transactions, you must specifically state a legal description (contained in the deed) of the real property (along with the street address) that you want your attorney-in-fact to buy or sell on your behalf.
·
Your special power of attorney must state that you specifically authorize your attorney-in-fact to enter into a sales contract on your behalf and should state that he or she is empowered to sell only that specific property.
·
If your attorney-in-fact is acting as a buyer for you, the power of attorney should state that he is authorized and directed to comply with the state recording statutes by promptly recording the deed after purchase in the court clerk's office in the county where the property is located.
·
Medical POA
MCI Course 8012A
Whenever a deed is signed pursuant to a power of attorney, both the deed and the power of attorney should be recorded and thus both need to be executed with the proper formalities (witnesses and notary). Authorizes another to make medical decisions for you when you are unable to make decisions for yourself.
2-39
Study Unit 2, Lesson 5
Types of Power of Attorney
Two Identified
Two types of powers of attorney are · ·
General
General Specific
A general power of attorney gives your agent the right to ·
Conduct financial and legal affairs on your behalf
·
Obligate you in a variety of transactions (e.g. buy and sell property, liquidate bank accounts, and purchase items on credit)
·
Undertake any activity and enter into any transaction which you (the principal) could do without limitation
If the general power of attorney is accepted, your agent may obligate you in a way you never intended and for which you will be held accountable. Therefore, the general power of attorney is very powerful and should be used sparingly. Specific
A specific power of attorney authorizes your agent to enter into a particular transaction and only provides your agent the right to act for you to accomplish some specific purpose. The authority of the attorney-in-fact is spelled out in the document narrowly defining the areas in which you allow your agent to obligate you. Some examples of specific powers of attorney include the authority to · · · · ·
Register or sell your automobile or house Pay your taxes Ship your household goods Obtain medical care for your children Cash checks Continued on next page
MCI Course 8012A
2-40
Study Unit 2, Lesson 5
Types of Power of Attorney, Continued
Precautions
To prevent misuse of a previously granted power of attorney, you will need to destroy all copies of the document, including any copies held by the agent. Notice of the revocation should also be provided to your creditors. Limit the period that the power of attorney is in effect to the absolute minimum necessary to accomplish the task. Except in very unusual circumstances, no power of attorney should be granted for more than one year.
MCI Course 8012A
2-41
Study Unit 2, Lesson 5
General Power of Attorney
Advantages
Your agent has the right to conduct financial and legal affairs on your behalf.
Disadvantages
Your agent may obligate you in a way you never intended and for which you will be held accountable.
MCI Course 8012A
2-42
Study Unit 2, Lesson 5
Specific Power of Attorney
Advantages
Disadvantages
·
Your agent has the right to act for you to accomplish some specific purpose.
·
You can affirmatively revoke or terminate the power of attorney and thus your agent's powers.
·
The document narrowly defines the areas in which you allow your agent to obligate you.
Your agent may obligate you in a way you never intended and for which you will be held accountable. Examples include · ·
MCI Course 8012A
Selling your automobile or house Cashing your checks
2-43
Study Unit 2, Lesson 5
Lesson 5 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
What is a power of attorney? ______________________________________________________________ ______________________________________________________________
Item 2
The purpose of a power of attorney is to give your agent the right to conduct ___________, ___________, or ______________ matters on your behalf.
Items 3 Through 5
Matching: In the space provided, place the letter of the power of attorney authority in column 2 that matches the situation in column 1. You may use the answers in column 2 only once.
Item 6
Column 1
Column 2
Situation
Power of Attorney Authority
___ 3. ___ 4. ___ 5.
a. b. c. d.
File federal tax return Buy and sell property Make medical decisions when you are unable to
Real estate Income tax Medical Check cashing
What are the two types of power of attorney? a. b. c. d.
Special and general General and specific Medical and special Specific and medical Continued on next page
MCI Course 8012A
2-44
Study Unit 2, Lesson 5 Exercise
Lesson 5 Exercise, Continued
Item 7
Write the disadvantage of having a general power of attorney. ______________________________________________________________
Item 8
Write two of the three advantages of having a specific power of attorney. ______________________________________________________________ ______________________________________________________________
MCI Course 8012A
2-45
Study Unit 2, Lesson 5 Exercise
Lesson 5 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions refer to the reference page listed for each item. Item Number 1
Answer ·
Formal appointment whereby the principal gives the attorney the right and authority to act on the principal’s behalf
Reference Page 2-38
·
2 3 4 5 6 7 8
MCI Course 8012A
Legal document by which the grantor gives an attorney-in-fact the authority to act as his agent business, personal, or legal b a c b Your agent may obligate you in ways you never intended and for which you will be held accountable. · Your agent has the right to act for you to accomplish some specific purpose. ·
You can affirmatively revoke or terminate the power of attorney and thus your agent's powers.
·
The document narrowly defines the areas in which you allow your agent to obligate you.
2-46
2-38 2-39 2-39 2-39 2-40 2-43 2-43
Study Unit 2, Lesson 5 Exercise
LESSON 6 FAMILY READINESS Introduction
Estimated Study Time
25 minutes
Scope
The family readiness of Marines is directly affected by the arrangements made for the care of their families when they must deploy. The more thorough the family care plan, the easier it will be on Marines who must deploy. This is especially true for Marines who are responsible for dependents or who share that responsibility with a spouse who is also a service member.
Learning Objectives
After completing this lesson, you should be able to ·
Identify the purpose for basic allowance housing (BAH).
·
Identify the factors that determine BAH amount.
·
Identify the types of clothing allowance.
·
Identify the purpose of the Defense Enrollment Eligibility Reporting System (DEERS).
·
Identify the circumstances for updating DEERS records.
·
Identify the purpose for identification (ID) cards.
·
Identify the three major components of medical care. Continued on next page
MCI Course 8012A
2-47
Study Unit 2, Lesson 6
Introduction, Continued
Learning Objectives, continued
In This Lesson
·
Identify the types of important documents.
·
Identify the purpose of a commanding general’s (CG) inspection.
·
Identify the core areas for the CG inspection.
·
Identify the purpose of a family care plan.
·
Identify sources for assistance with family care.
·
Identify service organizations by purpose.
This lesson contains the following topics. Topic Basic Allowance Housing Clothing Allowances Defense Enrollment Eligibility Reporting System Identification Cards Medical Care Important Documents Commanding General’s Inspection Family Care Family Assistance Information Service Organizations Lesson 6 Exercise
MCI Course 8012A
2-48
See Page 2-49 2-50 2-51 2-53 2-55 2-58 2-62 2-63 2-66 2-68 2-71
Study Unit 2, Lesson 6
Basic Allowance Housing
Purpose
DoD and the services developed basic housing allowance (BAH) to improve and enhance housing allowances for all members. The intent of BAH is to provide uniformed service members accurate and equitable housing compensation based on housing costs in local civilian housing markets and is payable when government quarters are not provided.
Amount
BAH is based on · · ·
Geographic duty location Pay grade Dependency status
Effective January 1, 2000, most pay grades, at most locations, are entitled to increased housing allowances. In areas where the published BAH for a grade is lower than last year, individuals will continue to receive the higher amount, indefinitely, until an interruption in eligibility, defined as a PCS move or change in dependency status. Computation
In computing BAH, we include local price data of · · ·
Rentals Average utilities Insurance
Data is collected annually in the spring and summer when housing markets are most active and includes apartments, town homes/duplexes, and single family rental units of various sizes (number of bedrooms).
MCI Course 8012A
2-49
Study Unit 2, Lesson 6
Clothing Allowances
Entitlement
By law and under presidential executive order, the Secretary of Defense (or the Secretary’s designee) annually may prescribe the · ·
Quantity and kind of clothing to be furnished to an enlisted member of the military services Amount of cash allowance to be paid if clothing is not furnished
DoD policy is that the quantities and kinds of items of individual clothing to be furnished shall be prescribed by the individual service secretary or the Commandant of the Marine Corps under the parameters set by the Assistant Secretary of Defense for Force Management Policy. Types
The three basic types of clothing allowances are · · ·
Initial clothing Cash clothing replacement Extra clothing
Initial Clothing Allowances
Initial clothing allowances are provided to enlisted members upon initial enlistment or upon other special qualification for entitlement to a prescribed outfitting of uniforms. The initial issue may be an in kind issue or a combination of in kind issue and cash payment.
Cash Clothing Replacement Allowances
Cash clothing replacement allowances are provided to enlisted members upon the anniversary month each successive year following the provision of an initial clothing allowance. Cash clothing replacement allowances are for replacement of required uniform items based on a normal wear rate.
Extra Clothing Allowances
Extra clothing allowances are additional to initial and replacement allowances and do not reduce, replace, or otherwise affect them. Extra clothing allowances provide for unusual circumstances when an enlisted member may require additional uniform items or when an officer (with a permanent duty station outside the United States) or enlisted member may require civilian clothes to perform their assigned duties.
MCI Course 8012A
2-50
Study Unit 2, Lesson 6
Defense Enrollment Eligibility Reporting System
Definition
RAPIDS
The Defense Enrollment Eligibility Reporting System (DEERS) ·
Is an online data base that contains more than 18 million beneficiary records
·
Verifies the eligibility of individuals who claim they are entitled to uniformed services benefits
·
Is the primary personnel database used throughout DoD, especially the personnel and medical communities within DoD
Real Time Automated Personnel Identification Systems (RAPIDS) is · · ·
Medical Benefits
The means by which DEERS is updated Used to issue uniformed services identification cards The largest archive of personnel, manpower, training, and financial data in DoD
One great benefit active duty service families enjoy is uninterrupted access to medical care. That access is dependent, however, on each eligible beneficiary being properly registered in DEERS. For example, DEERS enrollment is required before you can elect the prime option of TRICARE DoD's managed health care plan. Enrollment in TRICARE Prime provides you with the highest priority medical care available in DoD. Continued on next page
MCI Course 8012A
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Study Unit 2, Lesson 6
Defense Enrollment Eligibility Reporting System, Continued
TRICARE
TRICARE is a regionally managed health care program for active duty and retired members of the uniformed services, their families, and survivors. TRICARE brings together the health care resources of the Army, Navy, and Air Force and supplements them with networks of civilian health care professionals to · · · · · · ·
Updating Records
Provide better access and high quality service while maintaining the capability to support military operations Improve overall access to health care for beneficiaries Provide faster, more convenient access to civilian health care Create a more efficient way to receive health care Offer enhanced services, including preventive care Provide choices for health care Control escalating costs
When you move, you need to notify DEERS of your new address. Update records not just when you move, but also when your marital status or number of dependents changes. You can go to your base's personnel office, anywhere in the world, to update your DEERS information. If you have access to United States toll-free telephone numbers, you can call DEERS directly, 9 a.m. to 3 p.m. Pacific time, Wednesdays through Fridays, at · · ·
(800) 334-4162 (from California) (800) 527-5602 (from Alaska and Japan) (800) 538-9552 (from all other states)
Information from the following documents may be required when updating DEERS: · · · · ·
MCI Course 8012A
Marriage license Birth certificate Divorce decree Lease agreement Death certificate
2-52
Study Unit 2, Lesson 6
Identification Cards
Purpose
DoD provides members of the uniformed services with a distinct ID card ·
Identifying them as · · · ·
·
Active duty Reserve Guard Retired members
Authorizing them to receive uniformed services' benefits
DoD also issues members' eligible dependents a distinct ID card authorizing them to receive uniformed services' benefits and privileges. DEERS/ RAPIDS Role
With online connection to the DEERS or RAPIDS, uniformed services' personnel offices issuing activities or ID card-issuing facilities shall · · ·
Verify eligibility Enroll individual in DEERS Issue ID card upon presentation of proper documentation for ·
Former members having reached age 60 and in receipt of retired pay for nonregular service, and their eligible dependents
·
Dependents of military sponsors on active duty for more than 30 consecutive days
·
Dependents of retirees (with pay) and all surviving dependents Continued on next page
MCI Course 8012A
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Study Unit 2, Lesson 6
Identification Cards, Continued
Issuing, Reissuing, and Renewing ID Cards
ID cards are not issued to show a change in expiration dates of members who sign an extension to their current enlistments, unless their term of service expires and they enter the extension. Note: The issuing authority may issue new ID cards to members whose extensions would take effect while on TDY involving contingency operations. ID cards for dependents should reflect the legal name appearing on the birth certificate or any legal document used for verification. Notes: For ID card purposes, a wife is not legally required to take her husband's name at the time of marriage. Do not enter nicknames, short spellings, or popular names. You, the sponsor, must sign DD Form 1172 in the presence of the verifier.
MCI Course 8012A
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Study Unit 2, Lesson 6
Medical Care
Maintaining Records
Your medical and dental records will be maintained aboard your current duty station at your medical and dental facilities. If you are missing or lose your medical or dental records, you must · · ·
Three Components
The three major components of medical care are · · ·
Marine Corps Dental Health Program
Set up an appointment for an oral exam Redo health history forms Retake all x-rays that are required
Marine Corps dental health program TRICARE TRICARE dental
Military doctrine requires rapid response and prolonged sustainment of deployed forces. Because untreated oral diseases may impair performance and adversely impact on the effectiveness of deployed units and the conduct of exercises, a defined structured dental health care program is required. The Marine Corps Dental Health Care Program includes ·
Prioritizing dental health care resources to meet dental readiness requirements of all Marines
·
A comprehensive preventive dental health regimen that includes but is not limited to · · ·
·
Periodic oral examination and risk assessment Timely and routine delivery of systemic and topical agents to promote resistance to oral diseases Education and counseling to control and modify risk factors that predispose to oral diseases, especially cancer, dental decay, and periodontal disease
Frequent monitoring of unit and individual dental readiness
Marines identified in need of dental care will receive timely corrective treatment to attain a standard of readiness and achieve dental health. Continued on next page MCI Course 8012A
2-55
Study Unit 2, Lesson 6
Medical Care, Continued
TRICARE Medical Choices
TRICARE offers eligible beneficiaries three choices for their health care: · · ·
TRICARE Prime - where military treatment facilities (MTFs) are the principal source of health care TRICARE Extra - a preferred provider option that saves money TRICARE Standard - a fee-for-service option
The main challenge for most eligible beneficiaries is deciding which TRICARE option—prime, extra, or standard—is best for them. Active duty personnel are enrolled in TRICARE Prime and pay no fees. Active duty family members pay no enrollment fees, but they must choose a TRICARE option and apply for enrollment in TRICARE Prime. Active duty families in TRICARE Prime have no enrollment fees. If you have other primary health care insurance, TRICARE Prime may not be your best option. Health benefits advisors are available at your local TRICARE service center (TSC) or military treatment facility to help you decide which option is best for you. Continued on next page
MCI Course 8012A
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Study Unit 2, Lesson 6
Medical Care, Continued
TRICARE Dental
The TRICARE Dental Plan (TDP) is a voluntary comprehensive dental program offered worldwide by the Department of Defense to family members of all active duty uniformed services personnel and to selected reserve and Individual Ready Reserve (IRR) and their family members. United Concordia is the administrator of this program. For more information, access the website at: www.ucci.com. Family members are eligible for the same benefits in both the Continental United States (CONUS) and Overseas Continental United States (OCONUS) service areas (although services may not be available or accessible in all OCONUS locations). Enrolled family members in the CONUS service area can visit any licensed/authorized dentist of their choice; however, visiting a United Concordia participating dentist will save time, money, and paperwork. United Concordia has over 50,000 participating dentists, in all specialties, in their network. Different procedures apply when seeking dental care in the OCONUS service area. Please refer to the OCONUS Overview brochure or the TDP Benefit Booklet to learn about the proper procedures for visiting an overseas provider. Continued on next page
MCI Course 8012A
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Study Unit 2, Lesson 6
Medical Care, Continued
TRICARE Dental (continued)
Some benefits covered by the TDP and the cost share for members are listed in the table below.
Type of Service
MCI Course 8012A
Pay Grades E-1 – E-4 (CONUS)
All Other Pay Grades (CONUS)
OCONUS
Diagnostic
0%
0%
0%
Preventive (except sealants)
0%
0%
0%
Emergency Treatment
0%
0%
0%
Sealants
20%
20%
0%
Basic Restorative
20%
20%
0%
Endodontic
30%
40%
0%
Periodontic
30%
40%
0%
Oral Surgery
30%
40%
0%
Other Restorative
50%
50%
50%
Prosthodontic
50%
50%
50%
Orthodontic
50%
50%
50%
General Anesthesia
40%
40%
0%
Intravenous Sedation
50%
50%
0%
Consultation/Office Visit
20%
20%
0%
Medication
50%
50%
0%
Post Surgical Services
20%
20%
0%
Miscellaneous Services (Occlusal guard, althletic mouthguard, bleaching)
50%
50%
0%
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Study Unit 2, Lesson 6
Important Documents
Three Categories
Important papers generally fall into three categories: · · ·
Financial records Entitlement records Personal records
Safeguard Them
Important documents such as your birth certificate, social security card, leave and earning statement (LES), motor vehicle title, military records, etc, define your personal financial status, you must therefore organize and safeguard them.
Financial Records
Financial records consist of · · · ·
Leave and Earning Statement
LES Financial securities and investments Life insurance polices Estate planning documents
Each active duty Marine receives a monthly LES that provides · · · ·
Detailed information (pay entitlements and deductions) covering your pay account for the previous month Forecasted amounts due for the paydays of the current month Leave balance Pay received
Each LES shows your cumulative record of pay, leave, and deductions for the year so you do not need to keep every statement. However, occasionally you need a copy of your current statement to qualify for a loan or substantiate your employment. Therefore, you should keep each LES until you receive a more recent one. Financial Securities and Investments
Financial securities and investments are records of any stocks or bonds you may have purchased or sold. Remember, these transactions always affect your income tax and should be reported. Continued on next page
MCI Course 8012A
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Study Unit 2, Lesson 6
Medical Care, Continued
Life Insurance Polices
Life insurance policies guarantee a specific sum of money to a designated beneficiary upon the death of the insured or to the insured if he or she lives beyond a certain age.
Estate Planning Documents
Estate planning documents consist of
Entitlement Records
·
A will - a legal declaration of how a person wishes his or her possessions to be distributed after death. Every Marine should have a will, regardless of how much or how little he or she owns.
·
A trust - an agreement where a person (grantor) makes arrangements to give his or her property/assets to someone else (trustee) to manage and administer for the benefit of a designated third party (beneficiary).
·
An LES.
Entitlement records consist of ·
Titles for boats, cars, or recreational vehicles. A title justifies legal claim to property.
·
Original deeds and mortgage liens. A deed is a document sealed as an instrument of bond, contract, or conveyance. Continued on next page
MCI Course 8012A
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Study Unit 2, Lesson 6
Medical Care, Continued
Personal Records
Personal records consist of ·
Birth certificates issued by the hospital or attending physician to record parentage and the date, place, and time of birth. These certificates are required to get a passport, enter the military, apply for a marriage license, and for other significant lifetime events.
·
Death certificates issued by the hospital or attending physician to substantiate the date, place, and time of death. These certificates are needed for insurance claims, social security, veteran's benefits, and estate claims.
·
Social security card that financially identifies you to the IRS and entitles you to social security benefits when eligible. These benefits are financed by taxes withheld from your earnings and contributions made by your employer. You also need a social security card to enroll dependents in DEERS. Your children may need social security numbers to be enrolled in school. Most states now issue social security cards at birth.
·
Military records include dates of service at various locations, promotions, awards, and retirement orders. You need your military records to obtain Veteran's Administration (VA) benefits or to pursue a career after leaving military service. Continued on next page
MCI Course 8012A
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Study Unit 2, Lesson 6
Medical Care, Continued
Personal Records, continued
·
School records include diplomas (high school, college), certificates, and other academic awards. School records are useful when pursuing a career after you leave military service.
·
Religious records are documents that may include the date you joined a religious affiliation, date of baptism, and day of confirmation. They could also specify your preferred burial arrangements.
·
Marriage certificates issued by the state to declare that a man and a woman are legally married. You need a marriage certificate for BAH or to obtain base housing. Divorce decrees may also be required to provide for dependents.
·
Power of attorney provides written authorization for a person you designate to legally represent you, that is, to be your agent, when you are not present. This person may be referred to as your "attorney-in-fact."
MCI Course 8012A
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Study Unit 2, Lesson 6
Commanding General’s Inspection
Definition
Commanding generals shall conduct, or cause to be conducted, on a biennial basis, inspections of all subordinate units and personnel to promote economy, efficiency, effectiveness, and readiness. The unit’s mission shall be the focus of the inspection. This authority shall not be sub-delegated.
Purpose
The purpose of an inspection is to · · · ·
Functional Areas
Assess and enhance the ability of a unit to prepare for and to perform its assigned mission Reinforce the importance of combat readiness Evaluate the critical areas essential for mission performance Serve as a tool for commanders to assess their units
The inspection will concentrate on the core functional areas: · · · · · · · ·
MCI Course 8012A
Personnel administration Logistics Personnel training Medical and dental Safety Security Intelligence General areas mandated by external agencies/directives
2-63
Study Unit 2, Lesson 6
Family Care
Plan
An important document for family readiness is the family care plan. The plan outlines ·
· · · · · ·
The person(s) who shall provide care for the Marine's dependents—who depend on financial, medical, or logistical support (housing, food, clothing, transportation) when the Marine is away on military duty (training exercises, temporary duty, deployments, etc.) · Children · Disabled · Elderly · Other family member(s) dependent on the Marine Legal arrangements Medical care Logistical arrangements Educational arrangements Monetary arrangements Religious arrangements
The plan must include all reasonably foreseeable situations and be sufficiently detailed and systematic to provide for a smooth, rapid transfer of responsibilities to the caregiver upon the Marine’s absence. Although all Marines should have family care plans, plans are required for Marines in deployable billets and dual service couples. For Whom
A family care plan is for any family member who would be left behind when the Marine deploys. A family care plan should exist for Marines who have physical custody of · · ·
Children under 19 years of age Disabled children Elderly dependents Continued on next page
MCI Course 8012A
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Study Unit 2, Lesson 6
Family Care, Continued
Sample
A sample checklist for a family care plan is provided below. Family Care Plan Checklist Indicate Yes or No Dependent care arrangements: _____ Caregiver designated: _____ Agreement signed by caregiver: _____ Caregiver counseled by family service center: _____ Temporary custody agreement: _____ Documents for caregiver to use base facilities: _____ Caregiver meets requirements/standards: _____ Legal arrangements: _____ Wills: _____ Powers of Attorney: _____ Financial arrangements: _____ Allotments for dependent care: _____ Bank accounts/access/arrangements: _____ Logistical arrangements: _____ Movement/transportation arrangements: _____ Escorts to travel to caregiver’s location: _____ Use of personal property agreements: _____ Care of home/quarters: _____ Medical care/support (if required): _____ Language translator (if required): _____ Family contacts: _____ Family service center arrangements: _____ Assistance provided: _____ Discussion with Marine and/or caregiver: _____ Date: _____ Child care/behavioral changes: _____ Family advocacy: _____ Referral/assistance: _____
Continued on next page MCI Course 8012A
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Study Unit 2, Lesson 6
Family Care, Continued
Assistance Organizations
Marines are encouraged to seek assistance from such organizations as · ·
Family service centers (FSCs) Child development programs · Child development centers · Family child care homes · Child care resource and referral services · Community organizations that maintain lists of licensed caregivers in the community. (This information is available through the FSCs). FSCs
FSCs, upon the request from unit commanders or individual Marine, shall provide information and assistance in developing a family care plan. FSC directors shall ensure that their staff has information covering all aspects of deployments including · · · ·
Regional Marine Corps FSCs
Stress management Financial arrangements Referrals Guidelines for selection of caregivers
Regional Marine Corps FSCs are ·
MCCDC Quantico, VA – serving areas east of the Mississippi River (minus Wisconsin). To contact from outside Virginia, call (800) 3364663. If calling from Virginia, call (703) 640-2659.
·
MCB Camp Pendleton, CA – serving areas west of the Mississippi River (plus Wisconsin). To contact from outside California, call (800) 2531624. If calling from California, call (619) 725-5361.
·
Marine Reserve Forces - serving reservists. To contact, call (504) 9426586 or DSN 363-6586.
MCI Course 8012A
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Study Unit 2, Lesson 6
Family Assistance Information
Property Storage
While serving overseas in a weight restricted area, a Marine may be authorized to store personal property at government expense. Contact the local traffic management office (TMO) for entitlements and processing assistance. Marines fill out a DD Form 1299, Basic Information Sheet, for the nearest joint personal storage office (JPSO). The JPSO sets up nontemporary storage; depending on rank, Marines can store 25 percent of their total weight allowance.
Vehicle Storage
While serving overseas, Marines may be authorized vehicle storage. Contact the local TMO for counseling. The TMO issues Marines a vehicle storage authorization letter as appropriate. The Marine selects a storage site and gets the TMO’s approval. The vehicle can be stored for the length of time designated on the vehicle storage letter. The Marine pays storage fees out of pocket, then sends a copy of the following to Albany Logistics Base, Albany, Georgia for reimbursement. · · ·
Vehicle storage authorization letter Copy of original orders All storage receipts Continued on next page
MCI Course 8012A
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Study Unit 2, Lesson 6
Family Assistance Information, Continued
Government Housing
Eligible personnel may submit an advance application (DD Form 1746, Application for Assignment to Housing) for family housing after receiving PCS or active duty orders. The Marine should provide any information regarding an impending promotion or an expected increase in the number of dependents, which would qualify an eligible applicant for more bedrooms. The housing office of the losing installation will · · · ·
Provide the Marine with the DD Form 1746 Verify the Marine information Give the Marine a copy for his/her records Forward the DD Form 1746 to the installation housing office
The effective date of your advance application is the first day of the month prior to your report date.
MCI Course 8012A
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Study Unit 2, Lesson 6
Service Organizations
Service Organizations
Organizations designed to serve the Marine Corps community, (active duty, reserves, and retired) are the · · · · · · ·
Chaplains Office
Chaplains office Family service centers (FSCs) Red Cross Lifelong learning center (LLC) Child development center (CDC) Marine Corps community services (MCCS) Staff judge advocate (SJA)
The U.S. Navy Chaplain Corps promotes spiritual, religious, moral, and personal well-being through ministry to Navy and Marine Corps personnel, their families, and other authorized individuals. Elements of the command religious program include · · · · · · · ·
Family Service Centers
Divine services Sacraments Ordinances Rites and ceremonies Outreach programs Pastoral care and counseling Spiritual growth Religious education
Nineteen FSCs are located on major Marine Corps installations and serve as the provider of personal and family readiness support programs. Married and single Marines may use the services to help them meet the challenge of balancing military life with their personal and family needs. Family service centers offer 13 core programs at most installations based on the needs of the community. Some FSCs may offer more. Continued on next page
MCI Course 8012A
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Study Unit 2, Lesson 6
Service Organizations, Continued
Red Cross
The Red Cross is a non-profit humanitarian organization. Their full range of services include · · · ·
Emergency assistance to military families Disaster relief Blood service Health and safety services
In service to the armed services program, trained volunteers work in conjunction with military units and other Red Cross offices to provide · · ·
Health and welfare reports Emergency verifications Financial assistance pertaining to emergency leave Note: Financial assistance is provided in the form of a grant or interestfree loan.
Lifelong Learning Center
Child Development Center
The lifelong learning center, formerly known as the education center, community will ·
Provide a world-class education program that offers opportunities and inspires and prepares Marines for success in their professional lives
·
Assist Marines with career progression, enlightenment, and strengthening the Corps personnel base
·
Provide goals for the Marine Corps Community and guide them into the next century by developing the "Total Marine"
The child development center (CDC) is a facility designed and equipped to provide care for young children. It may offer full, part time, or hourly day care. Continued on next page
MCI Course 8012A
2-70
Study Unit 2, Lesson 6
Service Organizations, Continued
Marine Corps Community Services
The Marine Corps community services (MCCS) unites into one strong and responsive community support system for Marines and families' four major quality of life (QOL) program elements: · · · ·
Morale, welfare, and recreation (MWR) services including exchanges Child development Voluntary education Family services
MCCS joins these programs to improve the kind and quality of services delivered to Marines and their families. MCCS focus on delivery; the more than 10,000 dedicated and talented employees of MCCS are raising the standard in quality of life for our Marines and their families every day. Staff Judge The Staff Judge Advocate Division supports the Staff Judge Advocate to the Advocate Office Commandant of the Marine Corps (CMC) in performing duties as
·
A special assistant and legal advisor to the CMC
·
The occupational field manager for the 44XX military occupational specialty (MOS)
·
The provider of legal services to headquarters staff agencies on all legal matters except business and commercial activities and environmental and civilian personnel law, which fall under the cognizance of the Counsel for the CMC
MCI Course 8012A
2-71
Study Unit 2, Lesson 6
Lesson 6 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of the lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
What is the purpose of BAH? ______________________________________________________________ ______________________________________________________________
Item 2
BAH is computed using the local price data for a. b. c. d.
Item 3
Every year following the provision of an initial clothing allowance, enlisted Marines receive ______ allowance. a. b. c. d.
Item 4
condominiums. homeless shelters. barracks. rentals.
an extra clothing a special clothing a cash clothing replacement an initial clothing
What is the purpose of DEERS? a. To receive financial assistance when obtaining property b. To verify the eligibility of individuals who claim they are entitled to uniformed services benefits c. To prevent improper use of ID cards d. To receive educational assistance Continued on next page
MCI Course 8012A
2-72
Study Unit 2, Lesson 6 Exercise
Lesson 6 Exercise, Continued
Item 5
When should you update your DEERS records? a. b. c. d.
Item 6
Annually When your marital status or number of dependents change Monthly Semi-annually
For what two purposes does DoD provide each uniform service member an identification card? ______________________________________________________________ ______________________________________________________________
Item 7
The Marine Corps dental health program, TRICARE, and TRICARE dental are major components of a. b. c. d.
Item 8
medical care. TRICARE prime. dental care. TRICARE extra.
Which of the following TRICARE options require active duty members to pay no fees? a. TRICARE Standard b. TRICARE Prime c. TRICARE Extra
Item 9
Important documents are classified as ______ records. a. b. c. d.
financial, entitlement, and personal medical, dental, and personal financial, medical, and personal financial, medical, and property Continued on next page
MCI Course 8012A
2-73
Study Unit 2, Lesson 6 Exercise
Lesson 6 Exercise, Continued
Item 10
Inspections reinforce the importance of ______ readiness. a. b. c. d.
Item 11
mission combat unit deployment
Write three of the eight core functional areas on which the CG’s inspection concentrates. ______________________________________________________________ ______________________________________________________________ ______________________________________________________________
Item 12
What is the purpose of a family care plan? a. b. c. d.
Item 13
To receive educational benefits To receive vehicle expenses in the absence of their spouse To cover all housing allowances To provide care for the Marine's dependents who depend on their financial, medical, or logistical support
Name a source for family care assistance. a. b. c. d.
Family child care provider Military police officer Base exchange personnel Hospital personnel Continued on next page
MCI Course 8012A
2-74
Study Unit 2, Lesson 6 Exercise
Lesson 6 Exercise, Continued
Items 14 Through 16
Matching: In the space provided, place the letter of the service organization from column 2 that matches the purpose described in column 1. The answers in column 2 may be used only once.
MCI Course 8012A
Column 1
Column 2
Purpose
Service Organization
___ 14. Emergency assistance to military families ___ 15. Provides personal and family readiness support programs ___ 16. Promotes spiritual, religious, moral, and personal well-being
a. b. c. d. e.
2-75
Chaplains office Family service center Red Cross Distance learning center Child development center
Study Unit 2, Lesson 6 Exercise
Lesson 6 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions refer to the reference page listed for each item. Item Number 1
2 3 4 5 6
7 8 9 10
Answer To provide uniformed service members accurate and equitable housing compensation based on housing costs in local civilian housing markets, payable when government quarters are not provided d c b b · Identifying them as active duty, reserve, guard, or retired members · Authorizing them to receive uniformed services' benefits a b a b
Page Reference 2-49
2-49 2-50 2-51 2-52 2-53
2-55 2-56 2-58 2-62 Continued on next page
MCI Course 8012A
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Study Unit 2, Lesson 6 Exercise
Lesson 6 Exercise Solutions, Continued
Answers, continued
Item Number 11
· · · · · · · ·
12 13 14 15 16
MCI Course 8012A
2-77
Correct Answer Personnel administration Logistics Personnel training Medical and dental Safety Security Intelligence General areas mandated by external agencies/directives d a c b a
Page Reference 2-62
2-63 2-65 2-69 2-68 2-68
Study Unit 2, Lesson 6 Exercise
STUDY UNIT 3 ADVISING MARINES ON FINANCIAL PLANNING Overview
Estimated Study Time
1 hour, 20 minutes
Scope
The key to sound financial planning of personal finances depends on you knowing your income and planning your expenditures accordingly. Establish a sound financial system according to your particular needs and circumstances. For more detailed information on insurance and veterans benefits and assistance with financial planning, contact your local veteran affairs offices, family service centers, or a financial counselor. This study unit will give you the basic tools and the confidence to plan your financial success.
Learning Objectives
After completing this study unit, you should be able to
In This Study Unit
·
Identify the information necessary to set up a budget.
·
Identify the means to establish a financial plan.
·
Determine how to set up and achieve financial goals.
This study unit contains the following lessons. Topic Lesson 1 Financial Status Lesson 2 Establishing a Financial Plan Lesson 3 Achieving Financial Goals
MCI Course 8012A
3-1
See Page 3-3 3-13 3-27
Study Unit 3
(This page intentionally left blank.)
MCI Course 8012A
3-2
Study Unit 3
LESSON 1 FINANCIAL STATUS Introduction
Estimated Study Time
5 minutes
Scope
Regardless of age, gender, and ethnicity, you should establish a sound financial system according to your particular needs and circumstances. This lesson will teach you the fundamentals for determining your current financial status and defining your budget limits.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Define debt-to-income ratio.
·
List the steps to determine debt-to-income ratio.
·
Identify the information necessary to set up a budget.
This lesson contains the following topics. Topic Debt-to-Income Ratio Setting Up a Budget Lesson 1 Exercise
MCI Course 8012A
3-3
See Page 3-4 3-6 3-10
Study Unit 3, Lesson 1
Debt-to-Income Ratio
Definition
One way a lender determines how much debt you can handle is to compute your debt-to-income ratio. This involves measuring your current obligations against your current income. The industry standard is that no more than 37 percent of your income should be required to meet your debt obligations.
Worksheet
The following table is a debt-to-ratio worksheet. Use the table to determine your debt-to-income ratio. Fill in relevant data as it is gathered and write in calculations and/or decisions directly on the sheet itself.
Step
Action
1 2
Write in your current monthly gross income. Multiply the amount in step 1 by .37 (the industry standard for manageable debt). Write the result of the calculation. This is the portion of monthly gross income available for debt payments. Write in your monthly rent or mortgage payment. Write in your monthly car payment. Write in your total minimum monthly payments on all installment loans. Write in your total minimum monthly payments on all credit cards. Add steps 4 through 7 to get your total monthly payments. Write in 37% of your monthly gross (Step 3). Subtract the total monthly payments (Step 8). Write the result here. This is the amount available for additional monthly debt payment.
3 4 5 6 7 8 9 10 11
Calculation $ x .37 $ $ $ $ $ $ $ $ $
Continued on next page
MCI Course 8012A
3-4
Study Unit 3, Lesson 1
Debt-to-Income Ratio, Continued
Application
Ask your lender how much your minimum monthly payment will be for the supplemental loan you are considering. If that amount is larger than the amount remaining at the end of Step 11, you and your lender may have reason to be concerned about your ability to manage the additional debt.
MCI Course 8012A
3-5
Study Unit 3, Lesson 1
Setting Up a Budget
Definition
A budget is a master plan for sound financial management. Your budget helps you set goals for spending and saving your money. Budgeting actually brings you face-to-face with reality and makes you think about alternatives in spending.
Budget Worksheet
A budget worksheet lists ·
Net income. List all monthly sources of income. Be sure you use your net pay (income minus social security, taxes, etc.). Do not use gross pay.
·
Fixed expenses. List those expenses that are the same or almost the same every month. These expenses are rent, utilities, car payments, and insurance, etc. Not paying these bills would cause legal problems.
·
Variable expenses. List those expenses that vary from month-to-month. Variable expenses allow you to make changes that will balance your budget. Such expenses are food, clothing, travel, entertainment, etc. Continued on next page
MCI Course 8012A
3-6
Study Unit 3, Lesson 1
Setting Up a Budget, Continued
Sample Budget Worksheet
Listed below is a sample budget worksheet.
Category Net Income Fixed Expenses · ·
Rent/mortgage Utilities · Gas · Electric · Water · Telephone · Automobile payment · Furniture/appliance · Other (identify and list each separately) Variable Expenses
Monetary Record Total Record the total of all sources of income minus $ social security, taxes, etc. to get the total net income. Record the amount you spend each month on $ 1,096 each item. Add them together to get your total monthly fixed expenses. $ 525 $ $ $ $ $ $ Cable TV $
Record the amount you spend each week on each item. Add everything together to get your total monthly variable expenses. Week 1
· · · · · · ·
Food Auto expenses Clothing Necessities Entertainment Savings Other (identify and list each separately)
34 101 18 45 310 38 25
$ $ $ $ $ $ $
75 21 49 28 25
Week 2 $ 48 $ 30 $ 12 $ 12 $ 10 $ 100 $
Week 3 $ $ $ $ $ $ $
43 29 21 37 16
Week 4 $ 39 $ 25 $ 16 $ 23 $ 40 $ 100 $
$
799
Monthly Total $ 205 $ 105 $ 98 $ 100 $ 91 $ 200 $
Continued on next page
MCI Course 8012A
3-7
Study Unit 3, Lesson 1
Setting Up a Budget, Continued
Determining Expenditure Percentage of Income
Use the following table to determine the percentage of income you are spending on each expense category. To compute the percentage, divide the amount you spend on that item by your net income. Monthly Expenditure
Computation (Total amount spent divided by net income)
Percentage of Income
Clothing Food (groceries and eating out) Housing (rent/mortgage, utilities, telephone) Medical Savings/Investment Transportation (automobile payment, gas, maintenance) Other Expenditure The following expenditure table shows the average percentage of income that Percentages Per should be spent for one person on each item. Person
Expenditure Clothing Food Housing Medical Savings/Investment Transportation Other Comparison
Percentage of Income 5% 15% 30% 5% 5% to 10% 15% to 20% 15%
Compare the percentages you spend with the average percentages to see where you might be overspending and where you can cut back to add to your savings. Continued on next page
MCI Course 8012A
3-8
Study Unit 3, Lesson 1
Setting Up a Budget, Continued
Accurate Records
Part of planning your budget is to get realistic figures for your budget. The key to proper budgeting is keeping complete and accurate records that consider all known and foreseeable expenses. You can identify your monthly expenses by keeping an accurate record of your income and expenses for at least three consecutive months.
MCI Course 8012A
3-9
Study Unit 3, Lesson 1
Lesson 1 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
One way a lender determines how much debt you can handle is to compute your debt-to-income ratio. The industry standard is that no more than ______ percent of income is required to meet debt obligations. a. b. c. d.
Item 2
25 37 50 80
There are 11 steps when determining your debt-to-income-ratio. Read the steps and answer the following question. 1. Write in your current monthly gross income. 2. Multiply the amount in step 1 by .37. 3. Write the result of the calculation. 4. Write in your monthly rent or mortgage payment. 5. Write in your monthly car payment. 6. Write in your total minimum monthly payments on all installment loans. 7. Write in your total minimum monthly payments on all credit cards. 8. Add steps 4 through 7 to get your total monthly payments. 9. Write in 37% of your monthly gross (Step 3). 10. Subtract the total monthly payments (Step 8). Which step is missing? a. b. c. d.
Write your result here. Multiply the total monthly payment from Step 7. Total your car payment. Add all steps. Continued on next page
MCI Course 8012A
3-10
Study Unit 3, Lesson 1 Exercise
Lesson 1 Exercise, Continued
Item 3
Which of the following lists the three basic elements used to set up a budget? a. b. c. d.
Item 4
Classification expenses, net income, and variable expenses Fixed expenses, expenditures, and net income Net income, fixed expenses, and variable expenses Expenditures, taxes, and net income
What is the key to proper budgeting? a. b. c. d.
Use estimated, fixed, and variable expenses. Add a fixed amount for miscellaneous expenses. Estimate your income. Keep complete and accurate records. Continued on next page
MCI Course 8012A
3-11
Study Unit 3, Lesson 1 Exercise
Lesson 1 Exercise, Continued
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3 4
MCI Course 8012A
Answer b a c d
3-12
Reference Page 3-4 3-4 3-6 3-9
Study Unit 3, Lesson 1 Exercise
LESSON 2 ESTABLISHING A FINANCIAL PLAN Introduction
Estimated Study Time
10 minutes
Scope
A financial plan is like a road map. First you find out where you are. Then you find the best way to get where you want to go. This lesson will teach you to identify your financial goals and determine the role credit plays in your financial status.
Learning Objectives
In This Lesson
After completing this study unit, you should be able to ·
Identify financial goals short-term.
·
Identify financial goals mid-term.
·
Identify financial goals long-term.
·
Define credit terminology.
·
Identify credit advantages and disadvantages.
·
List guidelines for using credit wisely.
This lesson contains the following topics. Topic Financial Goals Using Financial Goals Definitions Types of Credit Using Credit Lesson 2 Exercise
MCI Course 8012A
3-13
See Page 3-14 3-16 3-18 3-20 3-21 3-23
Study Unit 3, Lesson 2 Exercise
Financial Goals
Short-Term
Short-term financial goals are the building blocks for attaining long-term financial security. Short-term goals are the small steps taken that will eventually lead you to the long-term objective. Three critical short-term financial goals are to · · ·
Mid-Term
Obtain employment – get an income Establish a budget – determine your expenses Plan to save money – savings are key to financial planning
Once you have obtained the three basic short-term goals (getting an income, determining your expenses, and planning to save money), you can strive to reach mid-term financial goals. Mid-term financial goals include · · ·
Purchasing major necessary items (a car, major appliance, etc.) or luxury or unnecessary items (jewelry, new television, stereo, etc.) Taking a trip or vacation Saving for emergencies
In addition, mid-term goals are the means by which you strive to reach longterm goals: ·
Establish credit – enable you to purchase necessary items and manage financial budget.
·
Invest to increase savings through stocks, mutual funds, and individual retirement accounts.
·
Purchase insurance to prepare for emergencies and care for your loved ones in the event of your death. Continued on next page
MCI Course 8012A
3-14
Study Unit 3, Lesson 2 Exercise
Financial Goals, Continued
Long-Term
Long-term financial goals are things you hope to achieve. Some long-term financial objectives are to · · · · ·
MCI Course 8012A
Purchase a home Purchase a new car Establish a business Attend college (yourself or your children) Afford an active retirement
3-15
Study Unit 3, Lesson 2 Exercise
Using Financial Goals
Work Backwards
Suppose your long-term objective was to buy a house. What steps would you take to reach that goal? That is, what would be your short-term objectives? One way to uncover these short-term goals is to work backwards. Thinking backwards in terms of time, what do you need to consider? These become your short-term goals. The table below is an example of working backward from the long-term objective of buying a house to the short-term objective of enrolling in courses or training. Stage 1 2 3 4 5 6 7 8 9
Plan
Description You would need savings (a healthy bank account) to buy a house. How would you get a healthy bank account? You would have to get a steady job with a steady income. How would you get a steady job with a steady income? You would have to get education/training/certification/skills. What is the first step toward getting qualified? Take a realistic look at your abilities and background with a career planner. After you evaluated your abilities and background against careers, what would be your next step? Enroll in courses or training.
You don’t have to have a crystal ball to plan for your future. You must always be guided by your plans and be prepared to adjust. Take time to figure out the details as much as possible. Remember, whenever you don’t have enough money, extend your time frame for obtaining a goal.
Commit
Once you have made realistic plans, then commit yourself to fulfilling them. Your decision is directly related to the degree of success that you will have reaching your goals. Your commitment is the edge you need to succeed! Continued on next page
MCI Course 8012A
3-16
Study Unit 3, Lesson 2 Exercise
Using Financial Goals, Continued
Reviewing
Financial planning is an on-going process. You should review your income, expenditures, and short-, mid-, and long-term goals frequently. Your life situation affects your financial planning. Review your financial plans when you experience a life-changing event such as · · · · · ·
Changing jobs Promotions Attending college Getting married Having a child Inheriting substantial items of value
Remember, your goals can be achieved if you plan, commit, review, and adjust. But without a financial plan, you are trusting luck to provide for your future and success.
MCI Course 8012A
3-17
Study Unit 3, Lesson 2 Exercise
Definitions
Credit
Credit means "buy now, pay later." Credit permits you to purchase goods or services as you need them, but pay for them over time. Uses range from credit-card shopping to arranging loans from financial institutions for very expensive items. Borrowing with credit is so popular in today's society that many of us could not imagine a world without credit--a world in which we would have to wait until we had saved the cash for such things as going to school or buying furniture, automobiles, houses, or other items. Our national and global economies are very dependent upon the availability of credit to consumers. Lenders extend credit because, in return, they expect the original loan amount plus a finance charge for the use of the money. The amount of credit you can obtain depends on your net worth, your income, and your credit rating.
Credit Line
A credit line is the amount of credit a lender will extend to you. For example, a new credit card may come with a credit line of $1,000. Your credit line depends on your net worth, your income, and your credit rating.
Credit Rating
Your credit rating or credit history is a summary of your bill-paying behavior over a number of years. All creditors may submit bill-paying information to a credit agency. The credit agency then produces a credit report. Whenever you apply for credit, the lender can access your credit report. If you are denied credit, you should be able to obtain a copy of the credit report the lender saw. You can pay to obtain a copy of your credit report from credit agencies. You should periodically review your credit report to be sure the information is accurate. If it is not, contact the credit agency immediately and provide the information necessary to clear up discrepancies. Continued on next page
MCI Course 8012A
3-18
Study Unit 3, Lesson 2 Exercise
Definitions, Continued
Principle
The principle is the original loan amount. Interest is calculated on the principle.
Interest
Interest is a charge for a financial loan, usually a percentage of the amount loaned. When using credit to make a purchase, always add the interest costs to determine the true cost of what you are purchasing.
Finance Charge
The finance charge is usually expressed as interest. The finance charge is a percentage of the original loan amount (the principle).
Annual Percentage Rate
The annual percentage rate (APR) indicates the actual cost of a loan per year. It combines the interest charged and any fees. When comparing the cost of loans, compare the annual percentage rate of each loan.
MCI Course 8012A
3-19
Study Unit 3, Lesson 2 Exercise
Types of Credit
Installment
Installment credit allows a buyer to pay for a purchased item in regular installments, usually monthly payments. Since the goods purchased are used as security for the loan, the seller owns the goods until all payments are made.
Open-End
Open-end credit is when you promise to repay the full balance owed each month so no finance charge is added. Of course, if you do not pay the bill in full when it is due, you will suffer credit problems. Some credit situations that are open-end credit are · · ·
Revolving
Credit cards such as American Express or Diner's Club Utility and telephone bills Medical bills
Revolving credit is a line of credit that may be used over and over again. With a revolving credit agreement, you have the option of paying the balance in full each month or making a minimum payment. Although some loan institutions provide revolving credit accounts, the most common form of revolving credit are credit cards such as · · ·
MCI Course 8012A
Visa MasterCard Most department store charge accounts
3-20
Study Unit 3, Lesson 2 Exercise
Using Credit
Advantages
The advantages of using credit are that credit · · · · · ·
Disadvantages
Is convenient May be used to meet emergencies Helps you establish a credit rating Provides better service on a purchase Provides quicker receipt of an item Allows you to take advantage of bargains (Remember it is only a bargain if you need the item and you do not pay more in interest than you save on the item.)
The two main disadvantages to using credit are that you · ·
Pay extra in interest May make unnecessary purchases because it is so easy to use Continued on next page
MCI Course 8012A
3-21
Study Unit 3, Lesson 2 Exercise
Using Credit, Continued
Guidelines
If you decide to use credit, follow the guidelines in the table below to be sure you use it wisely. Guideline Shop around Evaluate the purchase and pay cash
Be sure purchase is a wise investment
Put as much down as you can
Set a monthly credit limit
Reduce debt
MCI Course 8012A
3-22
Action Find the lowest interest rate. · Consider paying cash. · Delay the purchase; maybe the investment is not really necessary right now. · Save up and purchase it when you have the money to pay cash. · Research to be sure your purchase is a wise investment. · Do not purchase items on credit that will be outdated or worn out before you finish paying for it. The larger your down payment, the lower your payments will be or the fewer number of months you must make payments, or both. · Set monthly credit spending limits. · Make sure the payment will fit into your budget. · Always try to reduce debt. · Resist the temptation to keep buying the most you can on credit! · Try to pay off debt in advance and then save the amount in your budget allotted to credit payments.
Study Unit 3, Lesson 2 Exercise
Lesson 2 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Items 1 Through 5
Matching: In the space provided, place the letter of the type of financial goal in column 2 that best identifies the financial transaction identified in column 1. You may use the answers in column 2 more than once. Column 1
Column 2
Financial Transaction
Financial Goal
___ 1. ___ 2. ___ 3. ___ 4. ___ 5.
a. Short-term b. Mid-term c. Long-term
Taking a trip or vacation Purchasing a home Obtaining employment Establishing a budget Establishing a business
Continued on next page
MCI Course 8012A
3-23
Study Unit 3, Lesson 2 Exercise
Lesson 2 Exercise, Continued
Items 6 Through 9
Matching: In the space provided, place the letter of the credit term in column 2 that is defined in column 1. You may use the answers in column 2 only once. Column 1
Column 2
Definition
Credit Term
___ 6.
a. b. c. d. e.
___ 7. ___ 8. ___ 9.
Item 10
Credit line Principle Annual percentage rate Credit Credit rating
What are the three factors lenders consider when they extend credit? a. b. c. d.
Item 11
Actual cost of a loan per year Amount of credit a lender will extend to you The original loan amount Summary of your billpaying behavior over several years
Interest rates, debt, and savings Net worth, income, and credit ratings Stocks and bonds, net worth, and debt Credit ratings, home equity, and income
Two major disadvantages of using credit are that you pay extra in interest and it a. encourages unnecessary spending and debt. b. complicates your bookkeeping, and becomes easy to make mistakes in computation. c. is expensive to write a lot of checks. d. is expensive to mail a lot of checks. Continued on next page
MCI Course 8012A
3-24
Study Unit 3, Lesson 2 Exercise
Lesson 2 Exercise, Continued
Item 12
Use the five credit guidelines listed below to answer the following question. · · · · ·
Shop around (for the lowest interest rate). Consider paying cash (instead of charging). Consider whether or not the item is needed and will last. Pay as much as you can in the down payment. Set a monthly credit-payment-spending limit.
What is the sixth guideline? a. Always strive to reduce debt (by paying off loans ahead of time). b. Consolidate your loans into one big loan with one credit payment per month. c. Use credit to save your cash and postpone paying. d. Renegotiate new and longer terms for credit loans.
MCI Course 8012A
3-25
Study Unit 3, Lesson 2 Exercise
Lesson 2 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3 4 5 6 7 8 9 10 11 12
MCI Course 8012A
Answer b c a a c c a b e b a a
3-26
Reference Page 3-14 3-15 3-14 3-14 3-15 3-19 3-18 3-19 3-18 3-18 3-21 3-22
Study Unit 3, Lesson 2 Exercise
LESSON 3 ACHIEVING FINANCIAL GOALS Introduction
Estimated Study Time
35 minutes
Scope
Having a financial plan is essential, but a commitment to saving is the key to your plan. A key part to successful saving is starting early. The earlier you start, the bigger the payoff will be down the road. The principle vehicle that actually takes you to your financial goal or destination is saving. Savings enable you to achieve your personal financial objectives and provide you and your family with a financial security blanket. This lesson will teach you about some saving tools to help you reach your financial goals. Specifically, this lesson will explain the uses of a savings account, information about individual retirement accounts, and insurance you can purchase to help provide financial security for your future. For more detailed information on insurance and veterans benefits and assistance with financial planning, contact your local veteran affairs offices, family service centers, or a financial counselor.
Learning Objectives
After completing this lesson, you should be able to ·
Determine how to start a savings account.
·
Identify the three types of individual retirement accounts (IRAs).
·
Identify criteria for using an IRA.
·
Identify the different types of life insurance.
·
Identify the criteria for choosing the best life insurance policy.
·
Identify the three methods to determine the amount of insurance needed by the process used. Continued on next page
MCI Course 8012A
3-27
Study Unit 3, Lesson 3
Introduction, Continued
In This Lesson
This lesson contains the following topics. Topic Selecting a Financial Institution Open a Savings Account Using Your Savings Account Individual Retirement Account Setting Up an IRA IRA Withdrawals Insurance Types of Insurance Comparison Between Whole and Term Life Insurance Choosing the Best Policy Determining the Amount of Insurance You Need Multiple Earnings Approach Needs Approach Needs Approach Worksheet Common Sense Approach Common Sense Approach Worksheet Lesson 3 Exercise
MCI Course 8012A
3-28
See Page 3-29 3-30 3-31 3-32 3-34 3-36 3-37 3-38 3-41 3-42 3-43 3-44 3-45 3-46 3-54 3-55 3-57
Study Unit 3, Lesson 3
Selecting a Financial Institution
Three Factors to Consider
The first thing you must do to open a savings account is to select a bank. Your decision on which bank to use should depend on the bank’s · · ·
Location and Service
Location and service Interest rate Insurance as a financial institution
Obviously, you will want to choose a bank that ·
Has branches that are convenient for you
·
Provides interesting services · Evening and weekend hours · Automated teller machines (ATMs) · Loans · Checking accounts · Savings accounts · Safety deposit boxes
Interest Rate
An interest rate is the rate of money you get or the percentage amount the bank pays you for keeping your money. You want to find a bank with the highest interest rate. The higher your interest rates, the more money you make on your saved money.
Financial Insurance
Lastly, you want to choose a bank that is federally insured against losses that may occur in a stock market crash. Financial institutions should tell you whether they are insured or not. If they are insured, they usually have a limit they are liable to pay. You also want to make sure the bank is federally insured up to an amount higher than what you expect to save.
MCI Course 8012A
3-29
Study Unit 3, Lesson 3
Open a Savings Account
Request Service
Once you choose a bank, tell someone who works there that you want to open a savings account.
Bank Form
Once you tell the bank personnel you want to open a savings account, they will ask you to fill out a savings account bank form that lists your · · ·
Sample Bank Form
Name Social security number Address
The table below is a sample bank form you may have to complete. Primary Applicant Information Last Name, First Name, Middle Initial
Secondary Applicant Information Last Name, First Name, Middle Initial
Date of Birth Home Address (Number and Street)
Date of Birth Home Address (Number and Street)
City State Zip Code Home Phone
City State Zip Code Home Phone
Note: The secondary application information is filled out if you are opening a joint account. A joint account means that a parent, spouse, or child will share your account with you. Minimum Deposit
Once you complete the bank form, you will need to deposit a minimum amount of money into your new account. Usually banks request a minimum deposit of $50.00.
MCI Course 8012A
3-30
Study Unit 3, Lesson 3
Using Your Savings Account
Electronic Deposit
Once you have established a savings account, a good way to use it wisely for your financial planning is through an electronic deposit system. This system allows the bank to automatically withhold a specified savings allotment from your paycheck and deposit it into your savings account. You can set up an electronic savings deposit in three ways: · · ·
“A” (savings) allotment “B” (bond) allotment Direct deposit
“A” (Savings) Allotment
If you decide to use an “A”(savings) allotment, a set amount of money will be withheld from your paycheck at the mid-month and the beginning-of-themonth paydays. This amount is automatically deposited to your savings account at the end of the month.
“B” (Bond) Allotment
If you decide to use a “B” (bond) allotment, you will purchase a U. S. savings bond with the deduction from your paycheck. The amounts and types of savings bond deduction plans are numerous. Obtain information about them at your administrative or disbursing office or from your savings bond representative.
Direct Deposit
Direct deposit is the U.S. Treasury's name for an electronic funds transfer system that transfers your salary directly to your checking and/or savings accounts. The direct deposit system is fast and reliable because it uses the Federal Reserve Distribution System. With direct deposit, your paycheck goes directly into your bank account.
MCI Course 8012A
3-31
Study Unit 3, Lesson 3
Individual Retirement Account
Definition
Individual retirement accounts (IRAs) have been around since 1974. An IRA is your investment in a retirement fund for yourself. Generally the money you invest in an IRA is deducted from your taxable income (before taxes are assessed). In addition, interest you earn on the IRA is deferred until you withdraw funds from the account; that means you do not pay taxes on interest you earn until you start collecting from the IRA.
Basic Types
You can set up different kinds of IRAs with a variety of organizations:
Traditional IRA
·
Through a traditional source · Mutual fund · Life insurance company · Stock broker
· ·
As part of a simplified employee pension (SEP) In a Roth IRA
The traditional IRA allows you to contribute and defer taxes on up to $2,000 of earned income to a qualified retirement account. To be deductible, contributions to traditional IRAs require · ·
Single taxpayers’ adjusted gross income not exceed $30,000 annually The combined adjusted gross income for married couples to be $50,000 annually
Traditional IRA earnings accumulate on a tax-deferred basis. Minimum distributions must be taken beginning at the age of 70 ½. SEP
A simplified employee pension (SEP) is a written arrangement (a plan) that allows an employer to contribute, without becoming involved in more complex arrangements, to · ·
His or her own (if self-employed) retirement plans Employees’ retirement plans.
Each participant under the SEP may establish his or her IRA accounts at the institution of his or her choice. SEP contributions are limited to 15 percent of compensation to a maximum of $24,000. Continued on next page MCI Course 8012A
3-32
Study Unit 3, Lesson 3
Setting Up an IRA
Eligibility
An individual who · · ·
Creation
Has earned income (a salary) Is under 70 ½ years of age Wishes to defer or eliminate the payment of taxes on income funds set aside for retirement
An IRA account is created by · ·
A written document The trustee or custodian who must be · · · ·
Disclosure Statement
A bank A federally insured credit union A savings and loan association An entity approved by the IRS to act as trustee or custodian
The disclosure statement given to you by the plan trustee or issuer (sometimes called the sponsor) must contain plain-language explanations of certain items such as · ·
Information on when and how you can revoke the IRA The name, address, and telephone number of the person to receive the notice cancellation
This explanation must appear at the beginning of the disclosure statement. The sponsor of the traditional IRA you choose must give you a disclosure statement about your arrangement at least 7 days before you set up your IRA. However, the sponsor can give you the statement by the date you set up (or purchase, if earlier) your IRA, if you are given at least 7 days from the date to revoke the IRA. If you revoke your IRA within the revocation period, the sponsor must return the entire amount you paid. Continued on next page
MCI Course 8012A
3-33
Study Unit 3, Lesson 3
Setting Up an IRA, Continued
Contributions
Contributions must be deposited to the account either during the calendar year or no later than April 15th of the following year. Such contributions may be fully or partially deductible from a person’s taxes depending on their income level and whether or not they are a participant under an employer-sponsored plan. Distributions may be taken from age 59 ½ years without penalty.
MCI Course 8012A
3-34
Study Unit 3, Lesson 3
IRA Withdrawals
Guidelines
IRA withdrawal guidelines vary by type of IRA.
Traditional IRAs
With traditional IRAs, withdrawals made prior to age 59 ½ are subject to income tax plus an additional 10-percent penalty unless an exception applies for · · ·
Roth IRAs
Permanent disability Death Substantially equal periodic payments
Roth IRAs allow withdrawals of contributions any time tax-free. If a 5-year holding period and one of the following criteria is met, earnings from a Roth IRA may be withdrawn tax free: · · · ·
MCI Course 8012A
Person withdrawing is age 59 ½ Money is to purchase a first home ($10,000 lifetime cap) Person withdrawing is permanently disabled Owner dies
3-35
Study Unit 3, Lesson 3
Insurance
Purpose
Arranging for life insurance coverage now may seem unimportant. But think about those who rely on you financially. Your death would deprive your family of your income, yet they would still have to pay rent, car payments, credit card bills, and medical expenses. Life insurance provides the financial cushion that allows your loved ones to adjust financially to life without you. Most people buy life insurance to provide financial protection for their dependents in the event of their death. For those in the military, maintaining adequate insurance is especially important. As a responsible, thoughtful person, you will want to carefully provide for your family in the event of your death, no matter how remote it may seem today.
Part of Financial Planning
Most people jump into an insurance policy without having enough information about insurance. Learning as much as you can about the insurance will help you make appropriate choices when buying life insurance. Your decision should be based on your life needs and circumstances. In addition, you should re-evaluate your insurance coverage as your circumstances and needs change. As part of your financial planning, you should review your insurance coverage and needs whenever you have a life change such as · · · · · ·
Promotion Marriage Birth of child Death of family member College (yourself or a family member) Purchase a home
Doing so will help you make appropriate choices when buying life insurance and ensure you are financially stable for your specific circumstances.
MCI Course 8012A
3-36
Study Unit 3, Lesson 3
Types of Insurance
SGLI
The government-sponsored Service Group Life Insurance (SGLI) program was created in 1965 to provide a group plan of term insurance to all active duty personnel to cover their military years. SGLI has the following features: · ·
· · · ·
VGLI
Provides term life insurance to cover a serviceman's military years. Provides insurance protection for 120 days following separation from active duty. During this period, you can convert your SGLI coverage to Veterans Group Life Insurance (VGLI) without taking a medical examination. Does not build cash value. Premiums depend on the level of coverage desired. SGLI costs $.90 per $10,000 of coverage. Any individual or legal entity can be designated the beneficiary. Proceeds are payable to the beneficiary either as a lump sum or in 36 equal payments.
The Veterans Group Life Insurance (VGLI) is an opportunity to extend your previous SGLI coverage; you then have the option to renew every 5 years throughout your life. So VGLI transitions from the active service to the separation time frame. Your VGLI program is designed to go into effect on the 121st day following your separation, thereby providing you continuous insurance protection. VGLI has the following features: · · · · ·
It is an optional term insurance. The face amount is based on and limited to the amount of coverage carried under SGLI. Coverage begins on the 121st day following military separation and lasts up to 5 years. (Renewable every 5 years thereafter.) Premiums range from $12 to $450, depending on age and level of coverage. Payments are sent to the Office of Servicemen's Group Life Insurance (OSGLI) in Newark, NJ. Continued on next page
MCI Course 8012A
3-37
Study Unit 3, Lesson 3
Types of Insurance, Continued
Whole Life
Your whole life policy provides the maximum amount of protection against your death for an indefinite amount of time, throughout your "whole life." For whole life insurance, · · · ·
Term Life
Premiums remain at a fixed rate The period between payments stays the same The amount of insurance coverage for the entire lifespan of the policyholder does not change no matter what happens to you. Companies also include a savings element called cash value. You may borrow against the cash value of your policy.
Term life insurance provides protection for only a specific period of time (number of years) at a certain cost. The face amount of the policy is only payable if death occurs. The two general types of term insurance are ·
Level term - The amount of insurance coverage remains the same over each renewal period; however, at the start of each renewal period, insurance cost increases.
·
Decreasing term - Provides a reduced amount of coverage for the same premium cost each renewal. Continued on next page
MCI Course 8012A
3-38
Study Unit 3, Lesson 3
Types of Insurance, Continued
Term or Whole Life Insurance Combinations
The table below describes general types of life insurance policies that are either term policies or combinations of term and whole life policies. Type Universal
Ordinary
Permanent
Adjustment Variable Annuity and Endowments
MCI Course 8012A
Description · Cash reserves build from the amount you pay over the premium. The increase can be borrowed against or paid to the beneficiary. · Policyholder can pay premiums at any time in any amount (with limitations). · Income tax is deferred until the cash is withdrawn. The policyholder usually pays the same premium throughout the life of the policy (although sometimes he or she can arrange to pay a specified amount for a specified period of time). · Covers whole life span. · Premium can be borrowed with interest or paid to the policyholder upon surrender of the policy. Policyholder can "adjust" coverage to meet his/her needs by increasing or decreasing the premium amount or period covered. What "varies" could be the amount of death benefit or profits from the portion of the premium invested. Pay a lump sum or income to policyholder that lives to a certain age or after a certain amount is paid (or pays a beneficiary).
3-39
Study Unit 3, Lesson 3
Comparison Between Whole and Term Life Insurance
Benefits to Whole Life
The comparison is easiest to understand when you first look at the way whole life works. When you buy a certain amount of whole life at a certain price, there generally will be no change in the · · ·
Disadvantages of Term Life
If you were to buy that same amount of coverage as term insurance, as you got older · · ·
Decision Based on Life Situation
Amount of premium Period between payments Amount of insurance coverage you will have for the rest of your life
You would pay more for that coverage The coverage would be for a shorter period The insurance company could decide you are no longer eligible for their coverage
Although term insurance looks great at the beginning because it is cheaper, you should now understand that whole life coverage has specific benefits too. Choosing which type of insurance to buy should be based on why you are buying the insurance and on your financial goals.
MCI Course 8012A
3-40
Study Unit 3, Lesson 3
Choosing the Best Policy
Read
Before buying insurance, read the policy and understand the coverage you are buying.
Know Your Insurance Rights
Make sure your insurance company is licensed with the state. If it is, the insurance commission can be helpful if a misunderstanding or dispute occurs between you and the insurance company. Insurance professionals can give you general guidelines about your rights when buying insurance. You can cancel or lapse a policy at any time, but you must pay the premium for the time the policy was in force. If your insurance company collects personal information about you, ask how it will be used. If your insurance company has incorrect information about you in their files that resulted in your being turned down for insurance, make sure it is corrected.
Know the Insurance Company’s Rating
Insurance companies are rated by independent rating services, such as Best's Insurance Reports (available in most libraries).
Evaluate Your Needs
The amount of insurance you need depends on how old you are, your situation, marital status, number of dependents, income, etc. Purchase insurance that meets your needs and financial plan.
Read Free Government Information
"What You Should Know About Life Insurance" is a free publication available quarterly. You can obtain a copy by contacting Consumer Information Center, Pueblo, CO 81009.
A rating of "A" or better (A+ or A++) indicates financial stability and that the company is good on paying claims. Your insurance broker or state insurance commissioner can give you the rating. Use "A-rated" companies only!
MCI Course 8012A
3-41
Study Unit 3, Lesson 3
Determining the Amount of Insurance You Need
Three Methods
Picking a life insurance policy is a multifaceted problem. Since many factors are involved in projecting the future economy (like inflation and recession) and your future employment, no single, fixed formula exists to determine the amount of life insurance a person should have. The three approaches to determining the amount of insurance you need to purchase are · · ·
MCI Course 8012A
Multiple earnings Needs Common sense
3-42
Study Unit 3, Lesson 3
Multiple Earnings Approach
Definition
Under the multiple earnings model, the required amount of life insurance is a direct function of the insured annual income. One version of this approach multiplies current earnings by a factor of five times 12 months and increases that amount by the value of the unpaid home mortgage plus $50,000 for each child living at home.
Example Procedure
A member with a spouse, two children in high school, and $125,000 outstanding mortgage has a monthly gross income (base pay plus basic allowance for housing [BAH]) of $5,100. Using the multiple earnings approach described above, the amount of insurance this member should purchase is 1. 2. 3. 4.
Salary multiplied by 5: $ 5,100 x 5 = $ 25,500 Result of step 1 multiplied by 12 months: $ 25,500 x 12 = $ 306,000 Add outstanding mortgage balance: $ 306,000 + $ 125,000 = $ 431,000 Multiply number of children at home by $50, 000: $50,000 x 2 = $ 100,000 5. Add results of step 3 and 4 together to get total insurance requirement: $ 431,000 + $ 100,000 = $ 531,000 The amount of insurance this member should purchase is $ 531,000.
MCI Course 8012A
3-43
Study Unit 3, Lesson 3
Needs Approach
Definition
This technique of estimating insurance requirements examines the financial situation of the insured and considers other resources that may be available. While it takes more effort than the multiple earnings method, it produces an estimate specifically tailored to an individual's situation.
Eight Steps
The table below lists eight steps for the needs approach. Step 1 2 3
Action Determine amount of income available to survivors when you die. Determine amount of expenses that must be paid (not continuing financial needs) upon your death. Subtract amount of expenses from step 2 from the amount of income from step 1. If the amount of expenses is ·
4
5 6 7
Less than the income, the difference results in excess income available to survivors · Greater than the income, the difference results in a shortage and should be placed in brackets to indicate the shortage amount Identify family insurance policies currently purchased by · Policy number · Type of insurance · Name of insurance company · Beneficiary · Face value Determine family’s projected monthly income from all sources. Determine family’s projected monthly expenses (continuing financial needs) for all items. Subtract the amount of expenses from step 5 from the amount of income from step 6. If the amount of expenses is ·
8
MCI Course 8012A
Less than the income, the difference results in excess income available to survivors · Greater than the income, the difference results in a shortage and should be placed in brackets to indicate the shortage amount Determine the amount (if any) of insurance you need to make up for any shortages.
3-44
Study Unit 3, Lesson 3
Needs Approach Worksheet
Step 1
Determine amount of income available to survivors when you die. Add all sources together. Source of Income Military Death Gratuity Pay Back Pay and Allowances VA Death Benefit Payment Social Security Death Benefit Proceeds of SGLI/VGLI Insurance Policy Number Policy Number Other Sources of Income (Explain) From From From From Total Income Available to Survivors
Amount
Continued on next page
MCI Course 8012A
3-45
Study Unit 3, Lesson 3
Needs Approach Worksheet, Continued
Step 2
Determine amount of expenses that must be paid (not continuing financial needs) upon your death. Add all expenses together. Reason for Expense Executor’s Fund (count on $5,000) Home Mortgage Payoff (1st mortgage) Home Mortgage Payoff (2nd mortgage) Funeral Expenses (count on $5,000) Emergency Expenses (count on $5,000) Automobile Loans to be Paid Off 1st vehicle 2nd vehicle 3rd vehicle Other Loans to be Paid Off (Explain) For For For For Other Expenses (Explain) For For For Total Expenses Upon Your Death
Amount
Continued on next page
MCI Course 8012A
3-46
Study Unit 3, Lesson 3
Needs Approach Worksheet, Continued
Step 3
Subtract amount of expenses from step 2 from the amount of income from step 1. If the amount of expenses is ·
Less than the income, the difference results in excess income available to survivors
·
Greater than the income, the difference results in a shortage and should be placed in brackets to indicate the shortage amount
Step Result Amount of Income from Step 1 Amount of Expenses from Step 2 Difference (Excess Income or Shortage)
Amount
Notes: If the difference in step 3 indicates that your family’s income is enough to cover the immediate expenses they will face, your first concern about their financial well-being is satisfied. But, remember, this only covers their immediate expenses; it does not provide for a continued source of income for their day-to-day, month-to-month living expenses. These living expenses are the next greatest concern you will face. If the difference in step 3 shows that your survivors will not have enough immediate cash available to cover their expenses, they will be in deep trouble. You need to take immediate action to ensure their financial security. Remember, insurance benefits only covers a source of immediate funds. Other investments (stocks, mutual funds, IRAs, etc.) may be a source of ongoing income. Continued on next page
MCI Course 8012A
3-47
Study Unit 3, Lesson 3
Needs Approach Worksheet, Continued
Step 4
Identify family insurance policies currently purchased by · · · · · Policy Number
Policy number Type of insurance Name of insurance company Beneficiary Face value Type of Insurance
Name of Insurance Company
Beneficiary
Face Value
Continued on next page
MCI Course 8012A
3-48
Study Unit 3, Lesson 3
Needs Approach Worksheet, Continued
Step 5
Determine family’s projected monthly income from all sources. Add all amounts together. Source Surviving Spouse’s Salary Survivor Benefit Plan Payments Dependency and Indemnity Compensation Payments VA Pension VA Benefits (Explain) For Spouse For Children For Parents Social Security Benefits (Explain) For Spouse For Children For Parents Other Income (Explain) For For For Total Monthly Income for Family
Amount
Continued on next page
MCI Course 8012A
3-49
Study Unit 3, Lesson 3
Needs Approach Worksheet, Continued
Step 6
Determine family’s projected monthly expenses (continuing financial needs) for all items. Add all monthly expenses together. Reason for Expense Rent or Mortgage Payment Utilities Electricity Gas Water Telephone Cable Television Food Clothing Entertainment Transportation Loan Payments (Explain) For For For Other Expenses (Explain) For For For Total Monthly Living Expenses
Amount
Continued on next page
MCI Course 8012A
3-50
Study Unit 3, Lesson 3
Needs Approach Worksheet, Continued
Step 7
Subtract the amount of expenses from step 5 from the amount of income from step 6. If the amount of expenses is ·
Less than the income, the difference results in excess income available to survivors.
·
Greater than the income, the difference results in a shortage and should be placed in brackets to indicate the shortage amount.
Step Result Amount of Income from Step 6 Amount of Expenses from Step 5 Difference (Excess Income or Shortage)
Amount
Notes: If the difference in step 7 indicates that your family’s monthly income after your death is enough to cover their anticipated monthly expenses, your immediate concern regarding their financial security should be at ease. Although it appears they will be provided for, they should have an income “cushion” to guard against emergencies, inflation, disasters, and the death of other family members. On the other hand, if the difference in step 7 indicates that your survivors will not have enough monthly income to cover their expenses, you should take immediate action to preclude them from experiencing major financial difficulties. The quickest and least expensive action you can take is to immediately increase your life insurance. Little can be done to protect your family after you are gone, and you could be “gone” tomorrow. Other steps you can take now to protect your family are to invest in relatively safe stocks, mutual funds, or IRAs and to save, save, and save some more. Continued on next page
MCI Course 8012A
3-51
Study Unit 3, Lesson 3
Needs Approach Worksheet, Continued
Step 8
Determine the amount (if any) of insurance you need to make up for any shortages. After you have completed the computations in the previous seven steps, you might find yourself fortunate enough to have sufficient insurance to satisfy your present financial needs as well as the needs of your survivors after you are gone. By the same token, you may have determined that the amount of life insurance protection you are presently carrying will be insufficient to provide your family with the financial protection they will need and deserve. As your income level increases and you are able to place more money into sound investments that provide the financial security you seek, your insurance needs may decline. But until you reach that “safety net,” it is better to be safe than sorry.
MCI Course 8012A
3-52
Study Unit 3, Lesson 3
Common Sense Approach
Definition
The common sense approach calculates the future financial expenses of your family (like car, house, and education) to determine the amount of life insurance you need.
Procedure
In the common sense approach, you ·
Determine your family’s financial need · Immediate expenses · Long-term expenses
· ·
MCI Course 8012A
Determine your family’s financial assets Determine the life insurance needed by subtracting the total assets from the total needs
3-53
Study Unit 3, Lesson 3
Common Sense Approach Worksheet
Needs
To determine your family’s financial needs, list the reason for immediate and long-term expenses and each cost. Add the amount of expenses together. Reason for Expense Immediate Expenses Funeral Expenses Uninsured Medical Expenses Estate Settlement Expenses Long-Term Expenses Emergency Fund Repayment of Debts Family Living Expenses Homemaking Expenses (child care, house and lawn care, etc.) Education Fund Retirement Fund All Other Expenses Total Needs
Assets
Amount
To determine your family’s financial assets, list the source and amount of all income. Add all income together. Source of Income Current Life Insurance (all policies) All Pension Benefits Cash and Savings Equity in Real Estate (if it were to be sold) All Investments (stocks, bonds, mutual funds, IRAs, Keogh plans, etc.) Social Security Survivor Benefits (monthly amount times Number of months) All Other Income Total Assets
Amount
Continued on next page
MCI Course 8012A
3-54
Study Unit 3, Lesson 3
Common Sense Approach Worksheet, Continued
Insurance Required
To determine the amount of insurance you need, subtract the total assets from the total needs. The result is the amount of insurance you need. Insurance Calculation
Amount
Total Needs Total Assets Life Insurance Needed
MCI Course 8012A
3-55
Study Unit 3, Lesson 3
Lesson 3 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
What are the three factors to consider when choosing a financial institution to start a savings account? a. b. c. d.
Item 2
Which of the following systems are electronic deposit methods? a. b. c. d.
Item 3
Bank’s location, interest rate, and insurance Credit card interest rates, bank’s location, or time attendance Shop around, credit ratings, or interest rates Credit line, interest rates, or credit ratings
Income distribution, “S” (savings) allotment, and “B” (bond) allotment “A” (savings) allotment, “B” (bond) allotment, and direct deposit Income allotment, direct deposit, and “S” (savings) allotment Checking, direct deposit, and “B” (bond) allotment
What are the three different kinds of IRAs? a. b. c. d.
Roth, trustee, and SEP Traditional, Roth, and individual Tax free, withdrawals, and rollovers SEP, traditional, and Roth Continued on next page
MCI Course 8012A
3-56
Study Unit 3, Lesson 3 Exercise
Lesson 3 Exercise, Continued
Item 4
Under what age are you eligible to set up an IRA? a. b. c. d.
Item 5
The minimum age at which you can draw funds from your IRA without penalty is a. b. c. d.
Items 6 Through 9
21 45 59 ½ 70 ½
21 45 59 ½ 70 ½
Matching: In the space provided, place the letter of the type of insurance from column 2 that is defined in column 1. You may use the answers in column 2 only once. Column 1
Column 2
Definition
Type of Insurance
___ 6.
a. b. c. d. e.
___ 7. ___ 8.
___ 9.
Cash reserves build from amount you pay over the premium and can be borrowed against Provides protection for a specified period of time at a certain cost Covers whole life span and premium can be borrowed with interest paid to policyholder upon surrender of the policy Policyholder usually pays the same premium through the life of the policy
Whole life Term life Ordinary Universal Permanent
Continued on next page MCI Course 8012A
3-57
Study Unit 3, Lesson 3 Exercise
Lesson 3 Exercise, Continued
Item 10
What does an insurance rating tell you about the insurance company? a. b. c. d.
Item 11
Which of the following lists the three approaches to determine insurance needs? a. b. c. d.
Items 12 Through 14
The company is licensed with the state in which it is operating. The company has reasonable rates and is good on paying claims. The company satisfies customers with the amount paid on claims. The company is financially stable and good on paying claims.
Multiple household, needs, and assets Multiple earnings, needs, and common sense Multiple earnings, wants, and assets Multiple policies, desires, and common sense
Matching: In the space provided, place the letter of the type of approach to determine insurance needs from column 2 that best fits the description in column 1. You may use the answers in column 2 only once. Column 1
MCI Course 8012A
Column 2
Description
Type of Approach to Determine Insurance Needs
___ 12. Examines financial situation and considers resources available ___ 13. Determines required amount of insurance as a direct function of the annual income ___ 14. Calculates future immediate and long-term expenses to determine amount of insurance required
a. b. c. d. e.
3-58
Multiple household Multiple earnings Needs Common sense Assets
Study Unit 3, Lesson 3 Exercise
Lesson 3 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item Item Number 1 2 3 4 5 6 7 8 9 10 11 12 13 14
MCI Course 8012A
Answer a b d d c d b e c d b c b d
3-59
Reference Page 3-29 3-31 3-32 3-34 3-35 3-40 3-39 3-40 3-40 3-42 3-43 3-45 3-44 3-54
Study Unit 3, Lesson 3 Exercise
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MCI Course 8012A
3-60
Study Unit 3, Lesson 3 Exercise
STUDY UNIT 4 PROFICIENCY AND CONDUCT MARKS Overview
Estimated Study Time
35 minutes
Scope
This study unit introduces the Marine Corps counseling program. It discusses the procedures for advising Marines on recommending proficiency and conduct marks.
Learning Objectives
After completing this study unit, you should be able to
In This Study Unit
·
Describe proficiency and conducts marks and how they are used.
·
Define the standards of proficiency.
·
Define the standards for conduct.
This study unit contains the following lessons. Topic Lesson 1 Evaluating Marines Lesson 2 Standards for Proficiency and Conduct Marks
MCI Course 8012A
4-1
See Page 4-3 4-9
Study Unit 4
(This page intentionally left blank.)
MCI Course 8012A
4-2
Study Unit 4
LESSON 1 EVALUATING MARINES Introduction
Estimated Study Time
5 minutes
Scope
The assignment of proficiency and conduct marks plays a prominent role in determining the type of discharge awarded to an enlisted Marine. As an evaluation of our qualities and value to the Corps, comments and recommendations significantly impact promotion, assignment, and career development. Therefore, any Marine in a leadership role must be able to recommend or write appropriate evaluations and to counsel other Marines concerning their performance as Marines. This lesson discusses the reference and occasions for assignment of proficiency and conduct marks for your Marines.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Identify the reference containing the standards and guidelines for assigning proficiency and conduct marks.
·
Identify the occasion codes for proficiency and conduct marks.
·
Identify the different filing occasions.
This lesson contains the following topics. Topic Counseling and Guidance Recommending Proficiency and Conduct Marks Lesson 1 Exercise
MCI Course 8012A
4-3
See Page 4-4 4-5 4-7
Study Unit 4, Lesson 1
Counseling and Guidance
Who
All Marines should be continually counseled about their overall performance of duty.
Why
Counseling is an inherent part of leadership. It is also an opportunity to guide those who have demonstrated the potential and desire for assignments with increased responsibility toward a career decision.
When
Counseling should · · ·
Initial Session
During initial counseling sessions, the reporting senior should be sure the Marine understands · · ·
Subsequent Sessions
Begin when Marines first join a unit Continue at frequent intervals during their tour of duty Terminate only upon detachment
The nature and extent of their duties The standards of performance they are expected to achieve How the reporting senior will judge their performance
In subsequent sessions, the rater should tell the Marine · · ·
The degree to which the Marine failed to meet established performance standards Shortcomings to correct Any noteworthy achievements
All Marines have a vested interest in their standing among their peers and any suggestions or opportunities open to them for further career development. Reference
MCI Course 8012A
Guidelines for the assignment of proficiency and conduct marks are contained in the MCO P1070.12K Individual Records Administration Manual (IRAM).
4-4
Study Unit 4, Lesson 1
Recommending Proficiency and Conduct Marks
Procedure
The table below lists the steps for recommending proficiency and conduct marks. Step 1 2 3 4 5
Action Determine the Marine’s last proficiency and conduct marks so the evaluator has a base to build on. Look at the charts in the IRAM. Refer to counseling sheets on the Marine within the marking period. Recommend proper marks. Counsel the Marine on the recommended marks. Forward the recommended marks up the chain of command.
Note: The commanding officer has the final say on the proficiency and conduct marks the Marine actually receives. Continued on next page
MCI Course 8012A
4-5
Study Unit 4, Lesson 1
Recommending Proficiency and Conduct Marks, Continued
Filing Occasions
The following table lists the filing occasions for submitting proficiency and conduct marks on regular and reserve Marines. The table also contains the codes for each occasion. Occasion Transfer Temporary Disability Retired List (TDRL) Discharge Promotion Reduction Declared Deserter (first day of UA period) Last Day Prior to Declaring Deserter To TAD TAD Complete Change of Primary Duty Service School Completion Semiannual (reported 31 January and 31 July) Annual (reported on 31 December) Completion of Annual Training Recommended (see MCO P1400.32)
Regular Code TR DL DC PR RD DD PD TD TC CD SC SA ----RE
Reserve Code TR DL DC PR RD --------CD SC --AN AT RE
Notes: If the effective date for transfer marks coincides with the requirement to report semiannual marks, transfer marks take precedence. If the Reserve Marine attends annual training within 90 days of the effective date for reporting annual marks, report annual marks. If the Marine receives a mark for any other occasion within 90 days of the effective date for reporting annual marks, report annual marks of NA. If the effective date for annual marks coincides with any reporting occasion other than promotion or transfer, annual marks take precedence.
MCI Course 8012A
4-6
Study Unit 4, Lesson 1
Lesson 1 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
Which publication contains guidelines and standards for assignment of proficiency and conduct marks? a. b. c. d.
Items 2 Through 7
MCO 1610.11F, Performance Evaluations Appeal Manual (PEAM) MCO P1070.12K, Individual Records Administrative Manual (IRAM) MCO P1553.4B, Professional Military Education (PME) NAVMC 2795C, USMC User's Guide to Counseling
Matching: In the space provided, place the letter of the occasion code from column 2 that matches the occasion for proficiency and conduct marks listed in column 1. The answers in column 2 may be used only once. Column 1
Column 2
Occasion for Proficiency and Conduct Marks
Occasion Codes
___ 2. Reserve annual ___ 3. Regular or Reserve change of primary duty ___ 4. Regular or Reserve transfer ___ 5. Reserve completion of annual training ___ 6. Regular or Reserve promotion ___ 7. Recommended
a. b. c. d. e. f.
TR PR CD AT AN RE
Continued on next page
MCI Course 8012A
4-7
Study Unit 4, Lesson 1 Exercise
Lesson 1 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3 4 5 6 7
MCI Course 8012A
Answer b e c a d b f
4-8
Reference Page 4-4 4-6 4-6 4-6 4-6 4-6 4-6
Study Unit 4, Lesson 1 Exercise
LESSON 2 STANDARDS FOR PROFICIENCY AND CONDUCT MARKS Introduction
Estimated Study Time
10 minutes
Scope
This lesson provides the guidelines that are necessary to properly evaluate Marines on proficiency and conduct. The MCO P1070.12K Individual Records Administration Manual (IRAM) sets the qualities and standards for recommending these marks. However, the commanding officer has the discretion to assign marks outside these standards for good and sufficient reasons.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Define the standards of proficiency.
·
Identify the ratings criteria for giving proficiency marks.
·
Define the standards for conduct.
·
Identify the ratings criteria for giving conduct marks.
This lesson contains the following topics. Topic Proficiency Marks Conduct Marks Lesson 2 Exercise
MCI Course 8012A
4-9
See Page 4-10 4-12 4-14
Study Unit 4, Lesson 2
Proficiency Marks
Qualities in Proficiency
In addition to technical skills and specialized knowledge when recommending proficiency marks, the “whole Marine concept” must be considered. The table below defines the qualities in proficiency. Quality Mission Accomplishment Leadership Intellect and Wisdom Individual Character Physical Fitness Personal Appearance
Definition Ability to complete the assigned task Ability to direct, control, manage, and supervise Faculty of reasoning, knowing, and thinking plus using experience to apply common sense Distinctive, collective qualities that distinguish a person In good health and athletic condition One’s own outward impression
Notes: Evaluate and incorporate completion of professional military education, Marine Corps Institute courses, and off-duty education into the duty proficiency mark. Make proper allowances when Marines fill billets inconsistent with their grades. Marks Below 3.0
For an honorable discharge, the Marine must display proficiency marks averaging at least 3.0. Any mark below 3.0 not supported by documentation of a court-martial or non-judicial punishment requires an entry in the Administrative Remarks of the Service Record Book, page 11. Continued on next page
MCI Course 8012A
4-10
Study Unit 4, Lesson 2
Proficiency Marks, Continued
Standards
The table below lists the recommended proficiency marks and their corresponding adjective ratings. Mark
0 to 1.9
Corresponding Adjective Rating Unsatisfactory
Standard of Proficiency · · · ·
2 to 2.9
Poor
3 to 3.9
Fair
· · · ·
4 to 4.4
Good
4.5 to 4.8
Excellent
· ·
Outstanding
· ·
4.9 to 5
MCI Course 8012A
·
4-11
Does unacceptable work in most duties Generally undependable Needs considerable assistance and close supervision on even the simplest assignment Does acceptable work in some duties but not dependable Needs assistance and close supervision on all but the simplest assignments Handles routine matters acceptably Needs close supervision when performing duties not of a routine nature Dependable in doing regular duties thoroughly and competently Usually needs assistance in dealing with problems not of a routine nature Does excellent work in all regular duties Needs assistance in dealing with extremely difficult or unusual assignments Does superior work in all duties Extremely difficult or unusual assignments given with full confidence the job will be thoroughly and competently completed
Study Unit 4, Lesson 2
Conduct Marks
Qualities of Conduct
When recommending conduct marks, the evaluator must consider the following qualities of the Marine. Quality Bearing Attitude Interest Reliability Courtesy Cooperation Obedience Adaptability Participation Physical Fitness Moral Fitness Influence on Others
Marks Below 4.0
Definition Bodily attitude or outward behavior Positive opinion or way of thinking Concern or excite curiosity Trustworthy, faithful, and dependable Polite, considerate, and well-behaved Effectively works well with others Compliant, respectful, agreeable, and passive Flexible, versatile, and compliant Involved and associated with unit actions In good health and athletic condition Concerned with the distinction between right and wrong Motivating, impressionable, and have a positive impact on others
For an honorable discharge, the Marine must display conduct marks averaging at least 4.0. Any mark below 4.0 not supported by documentation of a court-martial or non-judicial punishment requires an entry in the Administrative Remarks of the Service Record Book, page 11. Continued on next page
MCI Course 8012A
4-12
Study Unit 4, Lesson 2
Conduct Marks, Continued
Standards
The table below lists the recommended conduct marks and their corresponding adjective ratings. Mark
Corresponding Adjective Rating
Standard of Conduct · ·
0 to 1.9
Unsatisfactory
2 to 2.9
Poor
3 to 3.9
Fair
· · · · · · · · · · · ·
4 to 4.4
4.5 to 4.8
Good
Excellent
· ·
· · · · ·
4.9 to 5
Outstanding
· ·
MCI Course 8012A
4-13
Habitual offender Convicted by general, special, or more than one summary court-martial Given a mark of zero upon declaration of desertion Ordered to confinement pursuant to sentence of court-martial Two or more punitive reductions in grade No special court-martial Not more than one summary court-martial Not more than one non-judicial punishment One punitive reduction in grade No court-martial Not more than one non-judicial punishment No favorable impressions of the qualities listed above Failure to make satisfactory progress while assigned to weight control or military appearance Conduct such as not to impair appreciably one’s usefulness or the efficiency of the command, but conduct not sufficient to merit an honorable discharge No offenses No unfavorable impressions as to attitude, interest, cooperation, obedience, after-effects of intemperance, courtesy and consideration, and observance of regulations No offenses Positive favorable impressions of the qualities listed above Demonstrates reliability, good influence, sobriety, obedience, and industry No offenses Exhibits to an outstanding degree the qualities listed above Observes spirit as well as letter of orders and regulations Demonstrates positive effect on others by example and persuasion
Study Unit 4, Lesson 2
Lesson 2 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Items 1 Through 4
Matching: In the space provided, place the letter of the quality of proficiency from column 2 with its proficiency definition in column 1. The answers in column 2 may be used only once. Column 1
Column 2
Proficiency Definition
Quality of Proficiency
___ 1.
a. b. c. d.
___ 2. ___ 3. ___ 4.
Ability to direct, control, manage and supervise Distinctive, collective qualities that distinguish a person Ability to complete the assigned task Faculty of reasoning, knowing, and thinking plus using experience to apply common sense
Mission accomplishment Leadership Intellect and wisdom Individual character
Continued on next page
MCI Course 8012A
4-14
Study Unit 4, Lesson 2 Exercise
Lesson 2 Exercise, Continued
Items 5 Through 9
Items 10 Through 13
Matching: In the space provided, place the letter of the corresponding adjective rating from column 2 to its standards of proficiency in column 1. The answers in column 2 may be used only once. Column 1
Column 2
Standards of Proficiency
Corresponding Adjective Ratings
___ 5. ___ 6. ___ 7. ___ 8. ___ 9.
a. b. c. d. e.
Handles routine matters acceptably Dependable in doing regular duties Superior work in all duties Acceptable work in some duties Generally undependable
Unsatisfactory Poor Fair Good Outstanding
Matching: In the space provided, place the letter of the quality of conduct from column 2 with its conduct definition in column 1. The answers in column 2 may be used only once. Column 1
Column 2
Conduct Definition
Quality of Conduct
___ 10. Ability to effectively work with others ___ 11. Positive opinion or way of thinking ___ 12. In good health and athletic condition ___ 13. Bodily attitude or outward behavior
a. b. c. d.
Bearing Attitude Cooperation Physical Fitness
Continued on next page
MCI Course 8012A
4-15
Study Unit 4, Lesson 2 Exercise
Lesson 2 Exercise, Continued
Items 14 Through 18
MCI Course 8012A
Matching: In the space provided, place the letter of the corresponding adjective rating from column 2 to its standards of conduct in column 1. The answers in column 2 may be used more than once. Column 1
Column 2
Standards of Conduct
Corresponding Adjective Ratings
___ 14. No special court-martial ___ 15. No unfavorable impressions as to attitude ___ 16. Habitual offender ___ 17. One punitive reduction in grade ___ 18. No court-martial
a. b. c. d.
4-16
Fair Unsatisfactory Poor Good
Study Unit 4, Lesson 2 Exercise
Lesson 2 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
MCI Course 8012A
Answer b d a c c d e b a c b d a c d b c a
4-17
Reference Page 4-10 4-10 4-10 4-10 4-11 4-11 4-11 4-11 4-11 4-12 4-12 4-12 4-12 4-13 4-13 4-13 4-13 4-13
Study Unit 4, Lesson 2 Exercise
(This page intentionally left blank.)
MCI Course 8012A
4-18
Study Unit 4, Lesson 2 Exercise
STUDY UNIT 5 PERFORMANCE EVALUATION SYSTEM (PES) Introduction
Estimated Study Time
1 hour, 20 minutes
Scope
The performance evaluation system (PES) supports the centralized selection, promotion, and retention of the most qualified Marines of the Active and Reserve Components. It also aids in the assignment of personnel and supports other personnel management decisions as required. This study unit provides you with the basic skills and knowledge to use the PES. You will learn the major components that make up the system and details about the process of performance evaluation.
Learning Objectives
After completing this study unit, you should be able to
In This Study Unit
·
Identify the purpose of the fitness report.
·
Name the occasion for submitting a fitness report.
·
Identify the criteria that determine if a fitness report is adverse.
·
Identify the time criteria to appeal an inaccurate fitness report.
This study unit contains the following lessons. Topic Lesson 1 Basic Components Lesson 2 Fitness Report Procedures Lesson 3 Follow-On Procedures
MCI Course 8012A
5-1
See Page 5-3 5-11 5-51
Study Unit 5
(This page intentionally left blank.)
MCI Course 8012A
5-2
Study Unit 5
LESSON 1 BASIC COMPONENTS Introduction
Estimated Study Time
10 minutes
Scope
The fitness report is the most important document maintained in a Marine’s personnel file at Headquarters, Marine Corps (HQMC). This lesson will discuss the evaluation cycle and the reporting chain.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Identify the five stages of the performance evaluation cycle.
·
Identify the personnel in the reporting chain.
·
Identify the responsibilities of each member of the reporting chain.
This lesson contains the following topics. Topic Performance Evaluation Cycle Reporting Chain Responsibilities Lesson 1 Exercise
MCI Course 8012A
5-3
See Page 5-4 5-5 5-7 5-9
Study Unit 5, Lesson 1
Performance Evaluation Cycle
Five Stages
The performance evaluation cycle has five stages. All evaluations go through each stage. The table below lists each stage and describes what occurs at each stage. Stage Responsible Billet 1 Marine reported on (MRO) and reporting senior (RS)
MCI Course 8012A
2
MRO
3
RS
4
Reviewing Officer (RO)
5
Headquarters Marine Corps (HQMC)
5-4
Description Develop and review the MRO’s billet description at the beginning of the reporting relationship. Before the end of the reporting period, provide summary of accomplishments to the RS. Evaluate the MRO in accordance with MCO P1610.7_ and forward report to the reviewing officer (RO). Complete the evaluation of the MRO’s performance ensuring accuracy and administrative correctness and then forward the report to Commandant of the Marine Corps (CMC) (MMSB 32). Review, process, and file the fitness report in the MRO’s Official Military Personnel File (OMPF).
Study Unit 5, Lesson 1
Reporting Chain
Marine Reported On
The Marine reported on (MRO) is the subject of the fitness report. The MRO must clearly understand · · ·
The concepts of the PES His or her role in accomplishing the unit’s mission The expectations of the RS
The MRO should submit a summary of accomplishments to the RS before the end of the reporting period. Reporting Chain
The reporting chain (RC) consists of the · · · ·
Reporting Senior
RS RO Third officer (only when an adverse evaluation is submitted) Commandant of the Marine Corps (CMC)
The reporting senior (RS) is · ·
Senior to the MRO The first officer or civilian equivalent in the reporting chain of the MRO
The RS can be · · ·
A commissioned or warrant officer A GS-9 equivalent or above An enlisted Marine with a waiver of approval Continued on next page
MCI Course 8012A
5-5
Study Unit 5, Lesson 1
Reporting Chain, Continued
Reviewing Officer
The reviewing officer (RO) is · ·
Senior to the MRO Directly responsible for evaluating the RS
The RO can be · · · Third Officer
A third officer is required only when an adverse evaluation is submitted. In those cases, the third officer is · ·
Commandant of the Marine Corps
MCI Course 8012A
A commissioned or warrant officer A GS-10 equivalent or above An enlisted Marine with a waiver of approval
Senior to the RO Normally responsible for evaluating the RO, but not required in all cases
The last official in the reporting chain is the Commandant of the Marine Corps (CMC), Headquarters, United States Marine Corps.
5-6
Study Unit 5, Lesson 1
Responsibilities
Reporting Senior
The reporting senior (RS) ·
· · · · Reviewing Officer
Provides indepth observation of the MRO’s · Performance · Professional qualities · Potential Establishes and formalizes or reviews the MRO’s billet description at the outset of each reporting period Reviews the Online Performance Evaluation Record (OLPER) within 30 days after the MRO is assigned to the RS and on each reporting occasion thereafter Prepares and certifies the MRO’s fitness report Forwards the fitness report to the RO
The reviewing officer (RO) · · ·
· ·
Ensures the fitness report is accurate and submitted within 30 days of the end of the reporting period Completes section K, to include narrative comments on the MRO’s potential Educates subordinates regarding · Fitness report responsibilities · Performance Evaluation System (PES) policies · Proper evaluation methods Assesses adverse reports and adjudicates factual differences between the RS’s evaluation and the MRO’s statement, if submitted, and forwards the report for a third officer sighting Assumes reporting responsibilities upon death, incapacitation, or relief for cause of an RS Continued on next page
MCI Course 8012A
5-7
Study Unit 5, Lesson 1
Responsibilities, Continued
Third Officer
When an adverse evaluation is submitted, the third officer · · ·
CMC
The CMC · ·
MCI Course 8012A
Resolves inconsistencies and disagreements with MRO’s attached statement and RO’s assessment Determines validity of new information Indicates actions taken or findings of fact on an addendum page
Reviews the report for adherence to policy and correctness Processes and files the fitness report in MRO’s OMPF
5-8
Study Unit 5, Lesson 1
Lesson 1 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
Listed below are the five stages of the performance evaluation cycle. Which of these stages does the reviewing officer administer? a. b. c. d. e.
Item 2
Which list identifies the personnel in the reporting chain? a. b. c. d.
Items 3 Through 5
Develop and review the MRO’s billet description Evaluate MRO Complete the evaluation of MRO’s performance Receive, process, and file fitness report Provide summary of accomplishments to RS
RS, MRO, RO, CMC RS, RO, Third officer, CMC MRO, RO, OIC, CMC RS, RO, OIC, CMC
Matching: In the space provided, place the letter of the responsibility in column 2 that best matches the reporting chain personnel in column 1. The answers in column 2 may be used only once. Column 1
Column 2
Reporting Chain Personnel
Responsibilities
___ 3. ___ 4. ___ 5.
Commandant of the Marine a. Assesses adverse fitness reports Corps b. Files the fitness report in the Reporting senior MRO’s OMPF Reviewing officer c. Provides indepth observation of the MRO’s performance Continued on next page
MCI Course 8012A
5-9
Study Unit 5, Lesson 1 Exercise
Lesson 1 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3 4 5
MCI Course 8012A
Answer c b b c a
5-10
Reference Page 5-4 5-5 5-8 5-7 5-7
Study Unit 5, Lesson 1 Exercise
LESSON 2 FITNESS REPORT PROCEDURES
Estimated Study Time
25 minutes
Scope
This lesson will provide the requirements for submitting a fitness report as well as an indepth process on properly preparing the fitness report. For detailed information, refer to the MCO P1610.7_ for additional information regarding the Marine Corps Performance Evaluation System (PES) and the submission of fitness reports.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Name the occasion for submitting a fitness report.
·
Identify two types of fitness reports for which an extension is not allowed.
·
Match each of the rating blocks, A through H, with its description.
This lesson contains the following topics. Topic Submission Requirements Special Considerations MRO Worksheet Fitness Report Form, NAVMC 10835A NAVMC 10835A, Section A NAVMC 10835A, Section B NAVMC 10835A, Section C NAVMC 10835A, Sections D Through H NAVMC 10835A, Section I NAVMC 10835A, Section J NAVMC 10835A, Section K NAVMC 10835A, Section L Lesson 2 Exercise
MCI Course 8012A
5-11
See Page 5-12 5-16 5-18 5-20 5-26 5-40 5-41 5-42 5-44 5-45 5-46 5-47 5-48
Study Unit 5, Lesson 2
Submission Requirements
Annual Records
Annual reports provide a continuous chain of evaluation covering the Marine’s military career from the recording of the first report to the last one submitted. The first report begins on the date of promotion to sergeant and is submitted annually until the end of the Marine’s career.
Submission Schedule
Each report covers the entire period of that report. The period begins the day following the last day of the previous report. No gaps or overlaps of dates may occur. Annual reporting ends the last day of the month. The table below lists the months you must use to submit annual reports by rank. Marine Ranks Sergeant Staff Sergeant Gunnery Sergeant First Sergeant and Master Sergeant Sergeant Major and Master Gunnery Sergeant
Annual Reporting Period (Ends last day of the month) Active Duty Marine Reserve Marine March June December June September June September June September
June
Continued on next page
MCI Course 8012A
5-12
Study Unit 5, Lesson 2
Submission Requirements, Continued
Reporting Occasion
Under the PES, every fitness report has a code that denotes the occasion of the report. The table below lists the 13 occasions (in order from highest to lowest priority) that require the submission of a fitness report, their codes, and requirements. Note: If more than one occasion occurs at the same time, use the occasion that is highest on the chart. Occasion Grade Change
Code GC
CMC Directed
DC
Change of RS
CH
Transfer
TR
Change of Duty
CD
Requirements When a Marine is · Promoted · Frocked · Reverted to enlisted grade · Reduced · When a significant commendatory or adverse action by the MRO occurs that requires immediate reporting to the CMC · Administrative fillers by HQMC When the MRO remains and the RS is removed from the reporting chain for reasons such as · Transfer · Reassignment · Retirement · Discharge When the MRO leaves the RS for reasons other than Temporary Additional Duty (TAD) such as · Transfer · Reassignment · Extended deployment When a significant change in the MRO’s primary duty under the same RS occurs Continued on next page
MCI Course 8012A
5-13
Study Unit 5, Lesson 2
Submission Requirements, Continued
Reporting Occasion, continued
Occasion To Temporary Duty
Code TD
From Temporary Duty
FD
End of Service
EN
Change in Status
CS
Annual Active Duty
AN
Annual Reserve Duty
AR
Requirements · When a Marine is departing on a temporary duty assignment lasting 31 days or longer · When a Marine in the Selective Marine Corps Reserve (SMCR) is assigned to Active Duty Special Work (ADSW) for 31 days or longer · When a Marine is returning from a temporary duty assignment lasting 31 days or longer · When a Marine in the Selective Marine Corps Reserve (SMCR) is returning from an Active Duty Special Work (ADSW) assignment for 31 days or longer When a Marine is terminated from active duty Note: Unless adverse, a RS may omit the EN report for MRO’s who are retiring or transferring to the Fleet Marine Corps Reserve (FMCR) · When a member of the SMCR transfers to the Individual Ready Reserve (IRR) · A member of the IRR or Mobile Training Unit (MTU) completes an ADSO assignment lasting 31 days or longer Report will be submitted according to annual submission schedule for each grade listed in MCO P1610.7_ MRO’s report used for evaluation while in the SMCR, IRR, or MTU Continued on next page
MCI Course 8012A
5-14
Study Unit 5, Lesson 2
Submission Requirements, Continued
Reporting Occasion, continued
Example of Reporting Occasion
MCI Course 8012A
Occasion Semiannual
Code SA
Reserve Training
RT
Requirements For all second and first lieutenants on active duty When a SMCR or IRR Marine completes an active duty period of 12 to 30 days
An active duty sergeant is to receive an annual report for the end of the reporting period (March), but for the same reporting period, the sergeant has a change in RS. The occasion reported will be “CH” because “CH” is listed before the “AN” occasion.
5-15
Study Unit 5, Lesson 2
Special Considerations
Initial Report/ Minimum Observation Period
Except for Reserve training reports, the MRO receives an observed report if the time served with the RS is at least 90 days.
Not Observed Report
Reporting seniors must take all possible steps to reduce “not observed” reports. “Not observed” reports reduce the amount of useful information in the MRO’s performance record.
Note: The RS has justification to submit an observed report for less than 90 days of observation if sufficient opportunity to observe MRO exists (for example, combat conditions and close daily and personal observation).
“Not observed” reports generally occur when the MRO · · · Extended Report
Or RS is transferring before service of 90 days Is due a GC or CD report and has less than 90 days with the RS Is TD and terminating within 30 days (unless terminated for cause)
The RS submits an extended report if the evaluation of the MRO has not changed and the period covered is within 90 days of the last AN or AR report. Only AN and AR reports require extensions. Note: Two types of annual reports that will not be extended are · ·
Fitness Report Submissions Not Required
Adverse “Not observed”
The following Marines do not receive a fitness report. · · · · ·
Marines performing duty as president or members of the selection board The MRO, while a member of a court-martial The MRO, upon his or her death Musicians (SNCOs) in the Marine Corps Band (MOS 9811) The Sergeant Major of the Marine Corps Continued on next page
MCI Course 8012A
5-16
Study Unit 5, Lesson 2
Special Considerations, Continued
Attachments To The standard addendum page is the only authorized attachment to the fitness Report report.
Mail Submission of Report
The RO or the third officer sighting accordingly will mail all completed reports to the Commandant of the Marine Corps (MMSB-32), Headquarters, U.S. Marine Corps, 2008 Elliot Road, Quantico, VA 22134-5030. The report must arrive no later than 30 days after the end of the reporting period.
Selection Board
Two months before a selection board convenes, CMC (MMSB) receives all reports of MROs in the zone for promotion in an envelope marked “CONTAINS FITREP FOR SELECTION BOARD.”
MCI Course 8012A
5-17
Study Unit 5, Lesson 2
MRO Worksheet
Sample
Here is a sample of the USMC MRO worksheet. PERFORMANCE EVALUATION SYSTEM MRO WORKSHEET Date: _________
Marine Reported On:
Last Name: __________________ First Name: ________________ MI __________
SSN: ______________
Grade: _________
Organization: MCC: ________
PMOS: _________
RUC: ________
Unit Description: _______________________________
Occasion and Period Covered: OCC: _______ Period: From: _____ Prds of Nonavailability: Fr-To/Reason: __________
BILMOS: _____________
To: _____
Type: _________
Duty Assignment (Descriptive Title): ________________
Spec Info: QUAL: ____ PFT: ____ Status: ____ Reserve Component: ___ HT: ___ WT: ___ Body Fat %: _____ Duty Preference:
1st MCC: _______
Descriptive Location: _____________________________________
2d MCC: ________
Descriptive Location: _____________________________________
3d MCC: ________
Descriptive Location: _____________________________________
Reporting Senior: Last Name: _____________________ Init: _____ SSN: ___________________
Grade: ____
Service: _______________ Duty Assignment: ________________
BILLET DESCRIPTION/RECOMMENDED ADJUSTMENTS:
MAJOR ACCOMLISHMENTS DURING REPORTING PERIOD:
PME/SELF EDUCATION:
OTHER (I.E. AWARDS, COMMENDATORY CORRESPONDENCE, COMMUNITY INVOLVEMENT:
Continued on next page MCI Course 8012A
5-18
Study Unit 5, Lesson 2
MRO Worksheet, Continued
Purpose
Completion
The CMC directs the use of the MRO worksheet. The MRO worksheet is a ·
Tool the MRO and RS use in · Developing the MRO’s billet description · Documenting the MRO’s accomplishments during the reporting period.
·
Means for the MRO to provide the RS a summary of major billet-related accomplishments, professional military education (PME), awards, and other significant actions of which the RS may not be aware.
·
Tool for periodic counseling sessions, allowing the MRO and RS to review billet descriptions, establish new goals, and develop performance.
The RS and MRO must meet at the beginning of the reporting relationship (within the first 15 days) to establish and formalize the MRO’s billet description. The RS and MRO must meet and review the MRO’s billet description at the beginning of each new reporting period. The RS prepares the fitness report by reviewing an MRO worksheet completed by the MRO.
Security
MCI Course 8012A
A complete fitness report and completed MRO worksheet is privileged information. Only those individuals required to process the reports are authorized to see them.
5-19
Study Unit 5, Lesson 2
Fitness Report Form, NAVMC 10835A
Sample Page 1
Here is a sample of NAVMC 10835A, page 1.
Continued on next page MCI Course 8012A
5-20
Study Unit 5, Lesson 2
Fitness Report Form, NAVMC 10835A, Continued
Sample Page 2
Here is a sample of NAVMC 10835A, page 2.
Continued on next page MCI Course 8012A
5-21
Study Unit 5, Lesson 2
Fitness Report Form, NAVMC 10835A, Continued
Sample Page 3
Here is a sample of NAVMC 10835A, page 3.
Continued on next page MCI Course 8012A
5-22
Study Unit 5, Lesson 2
Fitness Report Form, NAVMC 10835A, Continued
Sample Page 4
Here is a sample of NAVMC 10835A, page 4.
Continued on next page MCI Course 8012A
5-23
Study Unit 5, Lesson 2
Fitness Report Form, NAVMC 10835A, Continued
Sample Page 5
Here is a sample of NAVMC 10835A, page 5.
Continued on next page MCI Course 8012A
5-24
Study Unit 5, Lesson 2
Fitness Report Form, NAVMC 10835A, Continued
Preparation
Submit all fitness reports on the NAVMC 10835A form. The commands having custody of a Marine’s Service Record Book (SRB) are responsible for assisting reporting officials in preparing the Marine’s fitness report. Inspector-Instructors will assist in the preparation of individual ready reserve and mobile training unit fitness reports where distance prevents operational sponsors from providing assistance. The table below shows administrative guidelines for preparing a fitness report. Section A
· · ·
B, C, I D–H
· · ·
J
· · ·
K
· · ·
Page Header Data
MCI Course 8012A
· · ·
Administrative Guidelines Type with Courier New; size 12-font using black ink. Type entries within the allotted spaces using uppercase letters. Use the Marine Corps Total Force System (MCTFS) information as applicable. Type with Courier New, size 10- or 12-font using black ink. Mark an “X” in the appropriate blocks using black ink. Type complete justification comments using Courier New, size 10 or 12 font. Use black ink. Sign and date as appropriate. Complete item 2 (as required) by marking an “X” in the appropriate block. Use black ink. Mark an “X” in the appropriate blocks. Type comments in item 4 using Courier New, size 10- or 12font. Sign and date as appropriate. Complete items 1 and 2, pages 2 through 5. Type with Courier New, size 12-font using black ink.
5-25
Study Unit 5, Lesson 2
NAVMC 10835A, Section A
Corrections
The RS is responsible for making authorized corrections. To make corrections, · ·
Item 1
Do not erase Use correction tape, but do not cover the field separators
The table below lists the contents of and guidelines for Section A, item 1 (Marine Reported On). Item a b c
Title Last name First name Middle initial (MI)
d
Social Security Number (SSN) Grade
e f g
h
Item 1 Example
Guidelines MRO’s last name and suffix if applicable MRO’s first name · MRO’s middle initial (with or without a period) · If no middle name, leave blank MRO’s SSN without spaces or hyphenation
MRO’s appropriate rank abbreviation (i.e. SGT) Date of Rank MRO’s date of rank (YYYYMMDD) for the (DOR) grade listed in item 1e Primary Military Four-number code representing MRO’s Occupational PMOS Specialty (PMOS) Billet Military Use only if individual is filling a billet other Occupational than his PMOS. Specialty (BMOS)
Below is an example of a properly completed Section A, item 1. 1.
Marine Reported on:
a. Last Name
GRAY
b. First Name
JAMES
c. MI d. SSN
e. Grade
W 123456789 SGT
f. DOR
g. PMOS h. BMOS
19860901 0151
0151
Continued on next page
MCI Course 8012A
5-26
Study Unit 5, Lesson 2
NAVMC 10835A, Section A, Continued
Item 2
The table below lists the contents of and guidelines for Section A, item 2 (Organization). Item a
Title Monitored Command Code (MCC)
· · · · ·
b
Reporting Unit Code (RUC)
· · ·
· c
Item 2 Example
Unit Description
· ·
Guidelines Three-digit codes identifying MRO’s assigned command MCC codes located in MCO P1080.20 MCTFSCODESMAN SMCR units use appropriate “S” MCC IMA and IRR members under RCT or ADSW orders and AR Marines, use MCC for unit to which attached Reserve Component MTU members use “MTU” Five-character numeric code identifying the MRO’s specific command or unit assigned RUC codes located in MCO P1080.20 Reservists completing active duty for less than 30 days, other than annual training, enter the RUC of unit they are attached to for duty MTU members enter their MTU designation in this space MRO’s parent organization’s name MRO in TAD status will report command to which attached for TAD
Below is an example of a properly completed Section A, item 2. 2.
Organization
a. MCC
b. RUC
121
11221
c. Unit Description
H&S CO 2ND BN 7TH MAR Continued on next page
MCI Course 8012A
5-27
Study Unit 5, Lesson 2
NAVMC 10835A, Section A, Continued
Item 3
The table below lists the contents of and guidelines for Section A, item 3 (Occasion And Period Covered). Item a b
c
Item 3 Example (Normal Duty)
Below is an example of a properly completed Section A, item 3. 3.
Occasion and Period Covered:
a. OCC
AN Item 3 Example (Classified Joint Duty)
Title Guidelines Occasion Enter the two-letter code identifying the reporting (OCC) occasion for submission of report. From and To · Use eight-digit (YYYYMMDD) format Dates identifying the beginning and ending dates of the reporting period. · Beginning date is the first day after the ending date of the last report submitted. · Beginning date of promotion or reduction is the new reporting period for a Marine promoted or reduced. Type Enter one-letter code identifying the type of duty being reported. · “N” for normal peacetime · “A” for academic and training duty · “C” for combat · “J” for joint duty · “B” for both combat and joint
b. From
To
19980401
___ 3.
Occasion and Period Covered:
a. OCC
b. From
AN
19990331
To
19980401
19990331
c. Type
N
c. Type
CJ Continued on next page
MCI Course 8012A
5-28
Study Unit 5, Lesson 2
NAVMC 10835A, Section A, Continued
Item 4
The table below lists the contents of and guidelines for Section A, item 4 (Duty Assignment). Content Descriptive Title
· · ·
Item 4 Example
Guidelines Description of the duty assignment and the command level to which the MRO is assigned. RS may use clearly recognizable abbreviations from the IRAM. Use “COMMANDING OFFICER” or “MEMBER” as the descriptive title for MTU Marines as appropriate.
Below is an example of a properly completed Section A, item 4. 4. Duty Assignment (descriptive title):
Classified Material Control Clerk Item 5
The table below lists the contents of and guidelines for Section A, item 5 (Special Case). Place an “X” in the appropriate block(s). Item a
Title Adverse
b
Not Observed
c
Guidelines Indicates that the contents of the report constitute an adverse evaluation of MRO. Indicates report is “not observed.” Note: Normally insufficient observation is defined as less than 90 days. · Indicates the fitness report is “extended.” · If marked, the RS will not complete sections “B” through “H.”
Extended
Continued on next page
MCI Course 8012A
5-29
Study Unit 5, Lesson 2
NAVMC 10835A, Section A, Continued
Item 6
The table below lists the contents of and criteria for Section A, item 6 (Marine Subject Of). If the MRO was the subject of the criteria in the table, mark the appropriate block with an “X.” Item Title a Commendatory Material
· · · · · · · · · · ·
b
Derogatory Material
Criteria Presentation of a personal military decoration such as Navy Marine Corps Achievement Medal Certificate of Commendation Meritorious Mast By name Letter of Appreciation Aviation Safety Award Scholastic Achievement (not to be confused with a course completion certificate) Presentation commendatory correspondence other than military awards such as Public service Community involvement Humanitarian efforts
Note: The RS must comment on the nature of the commendatory material in section I. Derogatory material or incident reports received by the RS during the reporting period. For example, · Reports of convictions by civil courts that are not addressed elsewhere in the fitness report (exclude minor traffic violations) · Notification of revocation of the MRO’s driving privileges · Letters of indebtedness · Reports indicating substantiated findings of spouse or child abuse Continued on next page
MCI Course 8012A
5-30
Study Unit 5, Lesson 2
NAVMC 10835A, Section A, Continued
Item 6, continued
Item c
Title Disciplinary Action
Criteria MRO was the subject of disciplinary action during the reporting period or when the appellate process from a previous reporting period completes adjudication and the results of reportable. Disciplinary action is defined as · Nonjudicial Punishment (NJP) · Courts-martial conviction · Civil conviction of intoxicated driving offense · Civil conviction of an offense where a punitive discharge would be authorized for the same or closely related offense under the Manual for Courts-Martial · Sentence by civilian authorities includes confinement for at least 6 months without regard to suspension or probation Note: The RS must comment on the nature of the disciplinary action in section I. Continued on next page
MCI Course 8012A
5-31
Study Unit 5, Lesson 2
NAVMC 10835A, Section A, Continued
Item 7
The table below lists the criteria for marking an “X” in the appropriate block of Section A, item 7 (Recommended For Promotion). If MRO… Is considered qualified to be promoted with contemporaries Is not considered qualified to be promoted with contemporaries
Is a · Chief Warrant Officer 5 · Sergeant Major · Master Gunnery Sergeant Receives a change in grade report (GC) Is a sergeant or staff sergeant who is recommended for promotion ahead of his or her contemporaries
Then… Mark an “X” in item 7a Mark an “X” in item 7b Note: This renders the fitness report adverse, requiring the RS to make a statement regarding this selection. Mark an “X” in item 7c
Mark an “X” in item 7c Leave item 7 blank Note: This identifies a Marine to be considered for accelerated promotion. A statement in section “I” and an attached separate addendum page is required. Continued on next page
MCI Course 8012A
5-32
Study Unit 5, Lesson 2
NAVMC 10835A, Section A, Continued
Item 8a
The table below lists the criteria for completing Section A, item 8a (Special Information: QUAL – Qualification). Enter a two-letter code composed from the list below that reflects the MRO’s rifle and pistol qualification status. The first letter used represents the rifle qualification status, the second letter represents the pistol qualification status. If MRO… Successfully qualified/re-qualified
Then… Enter the appropriate classification · E – Expert · S – Sharpshooter · M – Marksman Use code “U” Use code “D”
Unsuccessfully qualifies/re-qualifies Is classified as a distinguished shooter Is not required to qualify/re-qualify, Use code “N” who is not a distinguished shooter Completes Proficiency Enhancement Use code “P” Training (PET) during their exemption year Use code “X” Was required to qualify/re-qualify, but did not fire Note: This code makes a report adverse. Item 8a Example
A Marine sergeant who qualified as an expert with the rifle, but was not required to qualify with the pistol would reflect “EN.” Continued on next page
MCI Course 8012A
5-33
Study Unit 5, Lesson 2
NAVMC 10835A, Section A, Continued
Item 8b
The table below lists the criteria for completing Section A item 8b (Special Information: PFT – Physical Fitness Test). Enter the 4-digit code (with no spaces), which reflects MRO’s PFT score status using the table below. If MRO… Participated in all events of a scheduled PFT during a reporting period
And… Scored a 1st class Scored in 2nd class Scored a 3rd class Failed
Participated in a Passed scheduled partial PFT during a reporting period Was required to participate in a scheduled PFT during a reporting period
Was not scheduled to take a PFT during the reporting period
Was excused for medical reason
Then RS will enter… The letter “A” followed by the 3-digit score in this item The letter “B” followed by the 3-digit score in this item The letter “C” followed by the 3-digit score in this item The letter “F” followed by the 3-digit score in this item “PART” in this item Note: RS must provide an amplifying comment regarding partial PFT and score in section “I.” “NMED” in this item
Was not excused
Note: RS must provide an amplifying comment in section “I.” “RDNT” in this item
Did not participate
Note: This renders report adverse and RS must provide an amplifying comment in section “I.” “NREQ” in this item
Continued on next page
MCI Course 8012A
5-34
Study Unit 5, Lesson 2
NAVMC 10835A, Section A, Continued
Items 8c Through 8e
The table below lists the contents of and guidelines for Section A, items 8c through 8e (Special Information). Item c
d e
Title Status
HT WT
Guidelines · Use this item only for gunnery sergeants. Gunnery sergeants must elect one of the following regarding their promotion preference · F – First Sergeant · M – Master Sergeant · For all others leave this item blank. Enter the MRO’s accurate height in inches. · Enter the MRO’s accurate weight in pounds unless the Marine is pregnant. · Enter “PREG” for pregnant Marines. Continued on next page
MCI Course 8012A
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Study Unit 5, Lesson 2
NAVMC 10835A, Section A, Continued
Item 8f
The table below lists the criteria for completing Section A, item 8f (Special Information). If MRO’s… Weight is within standards Weight exceeds the maximum allowable standard
And… --
Then RS must… Leave this item blank
Body fat is within standard Body fat is within standard but appearance is not acceptable
Enter the MRO’s body fat percentage Enter the MRO’s body fat percentage and provide comments in section “I” Body fat is higher than An underlying or Enter MRO’s body fat standard associate disease causes percentage and provide comments in section “I” MRO to exceed standard MRO is within the 6 month postpartum recovery period MRO found not fit for full duty following a baby delivery -Enter MRO’s body fat percentage. Fitness report is adverse Note: Body fat standard is less than 18 percent or less for male Marines and 26 percent or less for female Marines. Use numbers only. Do not use the “%” symbol in this item. Continued on next page
MCI Course 8012A
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Study Unit 5, Lesson 2
NAVMC 10835A, Section A, Continued
Items 8g Through 8i
Item 8 Example
The table below lists the contents of and guidelines for Section A, items 8g through 8I (Special Information). Item g
Title Reserve Component
h i
Future Use Future Use
Guidelines · RS will leave item blank for all active duty Marines · RS will enter the appropriate code for all reserve Marines according to their status during the reporting period: · SMCR – Selective Marine Corps Reserve · IMA – Individual Mobilization Augment · IRR – Individual Ready Reserve · MTU – Mobile Training Unit · AR – Active Reserve Leave blank Leave blank
Below is an example of a Reserve Marine sergeant of the SMCR who, during the reporting period, · · · ·
Qualified expert with the rifle Was not required to fire the pistol Was not scheduled to take a PFT Maintained height and weight within Marine Corps standards.
8.
Special Information:
a. QUAL
EN
d. HT (in.)
68
g. Reserve Component
b. PFT
NREQ
e. WT
150
h. Future Use
c. Status
f. Body Fat
SMCR
i. Future Use
Continued on next page
MCI Course 8012A
5-37
Study Unit 5, Lesson 2
NAVMC 10835A, Section A, Continued
Item 9
The table below lists the contents for completing Section A, item 9 (Duty Preference). Item a
b
Title Code
Descriptive Title
· · · ·
Item 9 Example
Below is an example of a properly completed Section A, item 9. 9. 1st
Item 10
Content Three-character code indicating MRO’s 1st, 2nd, and 3rd duty preference Reserve components leave blank Descriptive title of duty preferences indicated in item 9a Reserve components leave blank
Duty Preference: a. Code b. Descriptive Title
Y04
FMF WEST COAST
2nd
Y34
I-I DUTY FIRST DIST
3rd
Y64
OVERSEAS
The table below lists the contents of Section A, item 10 (Reporting Senior). Item a b c
Title Last Name Init Service
d
SSN
e f
Grade Duty Assignment
Content RS’s last name RS’s first and middle initials Abbreviation of the name of the RS’s branch of Armed Forces · Nine-digit social security number of the military or civilian RS without spaces or hyphenation · Foreign military leave blank RS’s current grade RS’s current duty assignment
Continued on next page
MCI Course 8012A
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Study Unit 5, Lesson 2
NAVMC 10835A, Section A, Continued
Item 10 Example
Listed below is an example of Section A, item 10 completed properly. 10. Reporting Senior: a. Last Name b. Init c. Service d. SSN
RUMBLE
Section A, Item 11
RA
f. Duty Assignment
CAPT
I-I WILMINGTON DE
d
SSN
e f
Grade Duty Assignment
Content RO’s last name RO’s first and middle initials Abbreviation of the name of the RS’s branch of Armed Forces · Nine-digit social security number of the military or civilian RS without spaces or hyphenation · Foreign military leave blank RO’s current grade RO’s current duty assignment
Below is an example of Section A, item 11 completed properly. 11. Reviewing Officer: a. Last Name b. Init c. Service d. SSN
ALGEE
MCI Course 8012A
e. Grade
The table below lists the contents of Section A, item 11 (Reviewing Officer). Item Title a Last Name b Init c Service
Item 11 Example
USMC 023456789
MY
USMC 987654321
5-39
e. Grade
CAPT
f. Duty Assignment
I-I PORTLAND OR
Study Unit 5, Lesson 2
NAVMC 10835A, Section B
Purpose
Section B of the fitness report provides the reporting senior an opportunity to develop the scope of duties which forms the basis for evaluating the MRO during the reporting period. Section B is not a contract between the RS and MRO, but a general understanding between the two of the basic duties inherent to the billet.
Comment Rules The following rules apply to section B comments.
· · · · · · Example
Establish within 15 days of MRO/RS relationship or beginning of new reporting period. The RS must limit comments to the space provided (no addendum page). Use bullet format for entries. Omit superlative adjectives, needless statistics, and imprecise phrasing. Normal capitalization rules apply. Do not use UPPERCASE, underlining, boldface, or italics.
Here is an example of a completed Section B. B. BILLET DESCRIPTION
-
MCI Course 8012A
Identify all ADPE hardware deficiencies for Windows NT implementation. Provide recommended hardware specs and price quotes for deficiencies. Devise a schedule implementation of Windows NT on both servers and workstations. Identify all ADPE hardware/software deficiencies for converting Banyan Mail to Windows Exchange Mail. Establish a realistic conversion timeline based on identified deficiencies. Supervise the daily monitoring/troubleshooting of this 60 server, 3,500 user network.
5-40
Study Unit 5, Lesson 2
NAVMC 10835A, Section C
Purpose
Section “C” will complement the information contained in the preceding section by providing an accurate account of exactly what the Marine accomplished in the billet during that reporting period.
Guidelines
The following are some guidelines for completing Section C. · · · · · ·
Example
The RS must limit comments to the space provided (no addendum page). Use bullet format for entries. Omit superlative adjectives, needless statistics, and imprecise phrasing. Normal capitalization rules apply. Do not use UPPERCASE, underlining, boldface, or italics. Avoid using acronyms and terms specific to one community or MOS.
Here is an example of a completed Section C. C. BILLET ACCOMPLISHMENTS
-
MCI Course 8012A
Identified 600 total server and PC deficiencies during the conversion to Windows NT. Provided purchase recommendations and price quotes for documented deficiencies. Projected a realistic implementation schedule for Windows NT. Completed the upgrade of 42 servers and 2918 PCs. Identified $360,000 of deficiencies for conversion to Windows Exchange Mail. Provided recommended hardware/software specifications and estimated cost to correct deficiencies. Documented a realistic conversion timeline based on identified deficiencies.
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Study Unit 5, Lesson 2
NAVMC 10835A, Sections D Through H
Purpose
Sections D, E, F, and G comprise 13 attributes that give the RS a broad cross section of areas to evaluate the MRO that the Marine Corps deems most important. Section H measures the level to which reporting officials fulfill their responsibilities. The purpose of Section H is to ensure that reporting officials accomplish the objectives of the PES by evaluating their efforts to submit accurate, timely, and evaluations that are not inflated. Note: Marines who are not an RS or RO will not be observed in Section H.
Attribute Groups
The 13 attributes the RS evaluates the MRO on are grouped as follows: · · · ·
Section D – Mission Accomplishment Section E – Individual Character Section F – Leadership Section G – Intellect and Wisdom
Collectively, these attributes provide a clear picture of the Marine’s demonstrated capacities, abilities, and character. PARS
Sections D through H are marked in accordance with the standard Performance Anchored Rating Scales (PARS) established by the CMC. PARS · · ·
Provide complete descriptors for each evaluated attribute within sections D through G. Reduce the requirement for written comments, provide objectivity and consistency, and center on Marine Corps expectations. Evaluate the MRO against definitive degrees of performance. Continued on next page
MCI Course 8012A
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Study Unit 5, Lesson 2
NAVMC 10835A, Sections D Through H, Continued
Eight Rating Categories
The eight various marking categories designed to support PARS are markings of “A” through “H.” The categories correspond to three scaled descriptions and stimulate the RS’s cognitive reasoning to select appropriately. The table below describes the appropriate marks for the different categories. In addition, ·
The RS must provide written justification in the block provided below each section for all marks of “A,” “F,” or “G.”
·
Justification is not required for marks of “B,” “C,” “D,” “E,” or “H.”
If the MRO’s performance is… Unacceptable in a particular category of the fitness report Described as exceptional, sustained performance throughout the reporting period Truly reflective of an extraordinary level of performance rarely observed Other than the categories mentioned above
Marking Philosophy
Then mark… Block “A” within the appropriate section Block “F” within the appropriate section Block “G” within the appropriate section The block that describes the MRO’s performance best (“B,” “C,” “D,” or “E.”)
The RS must carefully evaluate the Marine in each attribute to fairly judge the MRO’s performance and character. For each attribute, the RS must consider the individual’s grade, experience within grade, and accumulated experience as a Marine. Only accurate evaluations of each case in the context of time and circumstance will provide the CMC a clear picture of an individual. A Marine for whom an RS can find no deficiencies in a given area is not, by definition or default, a Marine deserving an “F” or “G” marking; the MRO may well be a solid, commendable “C” or “D.” Reporting seniors should mark block “H” for those instances when the period of observation precludes an accurate assessment. Marine of “H” should be the exception rather than the rule.
MCI Course 8012A
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Study Unit 5, Lesson 2
NAVMC 10835A, Section I
Purpose
Section “I” provides the RS a place to enter directed and additional comments prohibited elsewhere in the report. Types of comments may include areas such as community service, voluntary service, or similar endeavors. The RS does not need to make comments in Section “I” if · ·
Section I Example
Completion of the other report sections satisfactorily forms a balanced evaluation of the MRO Directed comments are not applicable
Here is an example of a completed Section I. I. DIRECTED AND ADDITIONAL COMMENTS
· · · · ·
MCI Course 8012A
Normal capitalization rules apply. No boldface, underlines, italics, or UPPERCASE permitted. No comments required if RS could give fair and complete evaluation in sections D-G. “Directed Comments” must precede all directed comments. Make additional comments after listing any directed comments. Must not exceed space provided unless directed comments require more space.
5-44
Study Unit 5, Lesson 2
NAVMC 10835A, Section J
Purpose
Section J gives the document legal standing and safeguards the integrity of the reporting process. Section J · ·
Requires the RS to certify that to the best of the RS’s knowledge and belief, the entries made on the report are true and without prejudice or partiality Provides the MRO the opportunity to acknowledge and address the adverse nature of any report
When the RS signs the report, the RS is certifying that a copy of the signed report has been provided to the MRO. Adverse Reports
If the report is adverse, the MRO must · · ·
See the completed report in the presence of the RS Within 24 hours Sign item 2 in section J
·
Note: The MRO only signs the report if it is adverse.
· ·
Record the date signed Mark an “X” in the appropriate block to indicate whether or not the MRO will make a statement
If the Marine wants to make a statement, the MRO must prepare the statement within 5 working days using an addendum page.
MCI Course 8012A
5-45
Study Unit 5, Lesson 2
NAVMC 10835A, Section K
Purpose
Section K requires the RO to · · · ·
MCI Course 8012A
Certify the administrative corrections of the report Characterize the RO’s level of observation of the MRO Concur or non-concur with the RS’s evaluation Comment concerning the MRO’s potential
5-46
Study Unit 5, Lesson 2
NAVMC 10835A, Section L
Purpose
Place an “X” in the “YES” block of Section L, Addendum Page, if an addendum page is attached.
Standard Addendum Page
The standard addendum page is
MCI Course 8012A
· · ·
The only item attached to the fitness report Used to continue the reporting official’s narrative Used for the MRO’s comments if the report is adverse
5-47
Study Unit 5, Lesson 2
Lesson 2 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
Sgt Smith received TAD orders from 1 July to 15 August. Before leaving the command, Sgt Smith has requested a fitness report. What is the occasion for submitting a fitness report? a. b. c. d.
Item 2
You are a sergeant and your reporting senior will transfer to a new duty station in 30 days. What is the occasion for submitting a fitness report? a. b. c. d.
Item 3
From Temporary Duty Change in Status To Temporary Duty Transfer
Change in Status Transfer Change of Duty Change of RS
Which of the following fitness reports cannot be extended? a. b. c. d.
Grade change and CMC directed Adverse and "Not observed" Transfer and Change of Duty Annual Active Duty and Change in Status Continued on next page
MCI Course 8012A
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Study Unit 5, Lesson 2 Exercise
Lesson 2 Exercise, Continued
Items 4 Through 7
MCI Course 8012A
Matching: In the space provided, place the letter of the section of the fitness report in column 2 with the information listed in column 1. The answers in column 2 may be used more than once. Column 1
Column 2
Information
Section of Fitness Report
___ 4. ___ 5. ___ 6. ___ 7.
a. b. c. d.
Physical fitness test score Billet accomplishments Certification Reviewing officer’s comments
5-49
K A C J
Study Unit 5, Lesson 2 Exercise
Lesson 2 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3 4 5 6 7
MCI Course 8012A
Answer c d b b c d a
5-50
Reference Page 5-14 5-13 5-16 5-34 5-41 5-45 5-46
Study Unit 5, Lesson 2 Exercise
LESSON 3 FOLLOW-ON PROCEDURES Introduction
Estimated Study Time
15 minutes
Scope
It is essential that Marines understand every aspect of the Performance Evaluation System (PES). Proper processing of essential data helps support CMC in assignment, retention, and promotion of Marines. This lesson will discuss procedures for adverse fitness reports, performance evaluation appeals, how to request performance records, and the fitness report audit program.
Learning Objectives
After completing this lesson, you should be able to ·
Identify the criteria that determine if a fitness report is adverse.
·
Identify the procedures required for an adverse fitness report.
·
Identify the time criteria to appeal an inaccurate fitness report.
·
Identify the contents of the master brief sheet (MBS) and official military personnel file (OMPF).
·
Identify the purpose of the Fitness Report Audit Program (FRAP).
·
Identify the process of the MBS annual audit.
·
Identify the situations to conduct OMPF audits.
·
Identify the form used to request MBS and OMPF. Continued on next page
MCI Course 8012A
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Study Unit 5, Lesson 3
Introduction, Continued
In This Lesson
This lesson contains the following topics. Topic Adverse Reports Performance Evaluation Appeals Performance Records Fitness Report Audit Program Lesson 3 Exercise
MCI Course 8012A
5-52
See Page 5-53 5-58 5-59 5-62 5-65
Study Unit 5, Lesson 3
Adverse Reports
Requirements
Per Article 1122, U.S. Navy Regulations, reporting officials must refer all adverse reports to the MRO for completion of Section J (CERTIFICATION), item 2 and/or section K (REVIEWING OFFICER COMMENTS) item 6 as appropriate. Reporting officials must give the MRO an opportunity to comment on all adverse material. A third officer must sight all adverse fitness reports.
Examples of Adverse Fitness Report Markings
A fitness report is considered adverse if ·
Section A · Items 6b, 6c, or 7b are marked with an “X” · Item 8a contains the codes “U” or “X” · Item 8b contains the codes “F” or RDNT”
·
Section C comments indicate that the MRO accomplished below average or unsatisfactory results
·
Sections D through H contain any mark of “A”
·
Section I comments indicate · The MRO was assigned to weight control or military appearance program during any time in the reporting period · The MRO’s failure to maintain an acceptable military appearance · The MRO’s drop from, or failure at, a school because of the Marine’s unwillingness to try, cavalier attitude, unprofessional conduct, or inability to meet required standards · Academic failure in an MOS related school once the Marine already has a primary MOS, or academic or leadership failure at a PME course of instruction · The MRO’s disenrollment for lack of effort from, or refusal to enroll in, a required nonresident PME program, thus indicating the MRO’s indifference to professional growth · The MRO’s failure of Level II or III alcohol rehabilitation treatment · Negative words, phrases, and qualifying adverbs Continued on next page
MCI Course 8012A
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Study Unit 5, Lesson 3
Adverse Reports, Continued
RS’s Action
The table below lists the actions the RS must take when there is an adverse report. Step 1 2 3
Action Be sure the MRO signs and dates the report and indicates whether or not a statement will be made. Provide a copy of the report to the MRO. Forward the report (with the MRO’s statement, if one is provided) to the RO. Continued on next page
MCI Course 8012A
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Study Unit 5, Lesson 3
Adverse Reports, Continued
MRO’s Action
The table below lists the actions the MRO must take when there is an adverse report. Step 1 2 3
4 5
Action Indicate in the appropriate block of Section J, item 2 a desire to make or to decline to make a statement. Sign and date Section J, item 2. If the MRO… Then… Indicates “I have no Go to step 5. No further action is statement to” required. Indicates “I have Within 5 working days of signing the attached a” report, provide a statement to the RS using the fitness report addendum page. Then go to step 5. Note: The MRO’s comments must conform to Article 1122, U.S. Navy Regulations regarding temperate language, limitation to facts, and performance of duty during the period of the report. Refuses to sign and The reporting official must counsel the date the fitness report MRO on the ramifications of the decision. Be sure the MRO understands that · The statement is a way to communicate with the CMC and rebut the report · Refusal indicates the report is accurate · The MRO can submit the statement after signature · Refusal constitutes a violation of the UCMJ Make a directed comment in the appropriate section of the fitness report. Obtain a copy of the fitness report. Continued on next page
MCI Course 8012A
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Study Unit 5, Lesson 3
Adverse Reports, Continued
RO’s Action
The table below lists the steps the RO must take when there is an adverse report. Step 1
2 3
4
Action If the MRO… Attaches a statement that disagrees with the RS as to matters of fact
Then the RO must… Act to resolve inconsistencies and disagreements
Note: The RO should indicate the actions taken and findings of fact. Statement adds new information Determine the validity of the that the RS did not previously new information and indicate address in the RS’s comments findings and actions taken Does not attach a statement Proceed to step 2 Complete Section K. If the RO’s comments… Then the RO must… Add new adverse material to the Show the report to the MRO fitness report and afford the MRO the opportunity to comment on new adverse material Do not add new adverse Proceed to step 4 material Note: The RO must not attach to the report additional documentation in the form of third party statements that support either the RS or MRO positions. When it is not possible to resolve differences, the RO must state this fact and explain why in his or her comments. Deliver the report to the third officer sighting. Note: The RO must complete the review action, to include forwarding for third officer sighting, in sufficient time to be sure the report arrives at HQMC within 30 days after the end of the reporting period. Continued on next page
MCI Course 8012A
5-56
Study Unit 5, Lesson 3
Adverse Reports, Continued
Third Officer’s Sighting
The table below lists the steps the third officer sighting must do when there is an adverse report. Step 1 2 3
4 5
6
MCI Course 8012A
Action View all adverse reports and comments as appropriate. Ensure that the next officer in the reporting chain sights all enlisted reports. If the… Then the third officer sighting… MRO attaches statement Must act to resolve inconsistencies that disagrees with the RO and disagreements as to matters of fact Note: The third officer sighting should indicate the actions taken and findings of fact. MRO’s statement adds new Must determine the validity of the information that the RO did new information and indicate not previously address in his findings and actions taken or her comments MRO does not attach a Proceeds to the next step statement Complete and indicate actions taken or findings of fact on an addendum page. If the third officer Then the third officer sighting… sighting’s comments… Add new adverse material to Must show the report to the MRO the fitness report and afford the MRO the opportunity to comment on new adverse material Do not add new adverse Proceeds to next step material Note: The third officer sighting must not attach additional documentation in the form of third party statements in support of the RO, RS, or MRO positions to the report. Forward report to arrive at HQMC within 30 days after the end of the reporting period.
5-57
Study Unit 5, Lesson 3
Performance Evaluation Appeals
Definition
The appeal system protects the Marine Corps’ interests and ensures fairness to the MRO. Therefore, an erroneous report should be corrected as soon as possible because the report is a basis for personnel management decisions.
Appeals to Reports
The MRO may appeal any report believed to be incorrect, inaccurate, or in violation of the policies and instructions contained in MCO P1610.7, Performance Evaluation System. File appeals within 3 years of the discovery of the inaccuracy or injustice.
PERB
The Performance Evaluation Review Board (PERB) was established as the initial agency for fitness report appeals that are submitted to the Board for Correction of Naval Records (BCNR). The MRO may report any report believed not per established performance evaluation policy, inaccurate or unjust. MCO 1610.11F, Performance Evaluation Appeals Manual contains policies and instructions pertaining to fitness report appeal submission.
BCNR
MCI Course 8012A
Submit appeals to the Board for Correction of Naval Records (BCNR) via Headquarters, U.S. Marine Corps, Manpower and Reserve Affairs Department (MMER), 3280 Russell Road, Quantico, VA 22134-5103.
5-58
Study Unit 5, Lesson 3
Performance Records
HQMC Maintains Two Records
Each sergeant and above has two performance related records. HQMC maintains these records for use in the selection, retention, facilitation, assignment of personnel, and to support other personnel management decisions, as required. These two records are · ·
MBS
OMPF
Master Brief Sheet (MBS) Official Military Personnel File (OMPF)
The Master Brief Sheet (MBS) is a ready-reference document that summarizes the Marine’s performance evaluation record. The selection board receives copies of the MBS to assist in promotion decisions. The two sections of the MBS are ·
Header Data – extracted directly from Marine Corps Total Force System (MCTFS)
·
Fitness Report Listing – taken from sections A and B of the fitness report (a synopsis of all reports recorded in the Automated Fitness Report System [AFRS])
The Official Military Personnel File (OMPF) contains a Marine’s history from the day the Marine enters the Marine Corps through the present. The MCO 1070.14 contains a listing of material appropriate for insertion into the OMPF. Continued on next page
MCI Course 8012A
5-59
Study Unit 5, Lesson 3
Performance Records, Continued
OMPF, continued
The OMPF is in microfiche form. The master copy is on file at the Records Management Section (MMSB-20). The table below lists the contents of the OMPF microfiche. File S-Fiche
C-Fiche
P-Fiche
Content · Service Computation Data · Enlistment · Reenlistment · Extension of enlistment documents · Appointment and acceptance records · Orders to active duty members · Separation orders and documents · Other documents that support or validate period of active or inactive duty in computing service time for benefits, programs, or retirement · General Administration Data – all data not contained elsewhere in the MPF that is considered pertinent and essential for the management of a Marine’s career Commendatory and Derogatory – documents such as · Meritorious mast · Medals · Awards · Courts-martial/nonjudicial punishments · Other material reflecting favorably or adversely on the Marine Performance Data – all fitness reports written on a Marine and any documents pertaining to these reports Continued on next page
MCI Course 8012A
5-60
Study Unit 5, Lesson 3
Performance Records, Continued
OMPF, continued
File F-Fiche
H-Fiche
MCI Course 8012A
Content Field Officer Qualification Record/Service Record Book (OQR/SRB) Data – documents and standard pages maintained in the field OQR/SRB (or microfiche OQR/SRB maintained by the Commanding General, Marine Corps Reserve Support Command [CG MCRSC]) at the time of discharge, retirement, or death. Note: Field OQR/SRB data for periods of service before the last continuous period of active service may be resident in other portions of the OMPF. Health/Dental Data – basic health and dental documents that were maintained by the field command at the time of discharge, retirement, or death and all additional documents of medical and dental treatment that were maintained in the field health and dental records.
5-61
Study Unit 5, Lesson 3
Fitness Report Audit Program
Purpose
The Fitness Report Audit Program (FRAP) places individual performance records in the MROs hands on a periodic basis to advise them of the completeness and accuracy of their own records. Individuals are informed of the actions required to correct their record or recover missing reports.
MBS Annual Audit
Sergeants and above receive a mailing of the MBS annually based on the last digit of their social security number. The table below shows the month for when a Marine should receive the MBS annually based on the last digit of the social security number. Note: If the Marine does not receive the MBS within 60 days of the scheduled receipt month, request a copy from the CMC (MMSB-33 or MMSB-34). Marines on active duty will have their MBS sent to their military address. Marines not in service on active duty will have their MBS mailed to their home of record. Accurate and up-to-date information in the Marine Corps Total Force System (MCTFS) is essential for timely receipt of MBS. Last Digit of Social Security Number 1 2 3 4 5 6 7 8 9 0
Month Marine Receives MBS January February March April May June July August September October Continued on next page
MCI Course 8012A
5-62
Study Unit 5, Lesson 3
Fitness Report Audit Program, Continued
OMPF Audit
On completion of a selection board, HQMC (MMSB-33) mails the OMPFs of Marines in the eligibility or below zone for that board. This is the only scheduled time HQMC automatically sends OMPFs to Marines. Marines should order their OMPFs and review them every 2 years. Marines planning to apply for such programs as the Warrant Officer, MECEP, or AR should order their OMPF at least 12 months in advance of the program to allow for any needed corrections. Notes: Marines not receiving an OMPF 6 months before the convening date of a selection board should request the file from the CMC (MMSB10). If the MRO needs to request both the MBS and OMPF at the same time, combine the formats for both MBS and OMPF into one request to the CMC (MMSB-33). Continued on next page
MCI Course 8012A
5-63
Study Unit 5, Lesson 3
Fitness Report Audit Program, Continued
Records Request Form
Here is a sample of the form Marines can use to request their MBS or OMPF.
PERSONNEL MANAGEMENT SUPPORT BRANCH RECORDS REQUEST FORM REQUESTER’S GRADE/NAME: __________________________________________ SSN: ________________________________________ TYPE OF RECORD(S) DESIRED: MASTER BRIEF SHEET (MBS) OFFICIAL MILITARY PERSONNEL FILE (OMPF) BOTH MBS AND OMPF *REPORTING SENIOR PROFILE (RSP) MBS, OMPF, AND RSP *MMSB will only provide a copy of the RS Profile to the RS. MAILING ADDRESS TO HAVE RECORD(S) SENT: UNIT OR STREET ADDRESS: ____________________________________ CITY OR APO/FPO: _____________________________________________ STATE: _____________ ZIP CODE: _______________ _________________________________________________ (SIGNATURE OF MRO OR RS, AS APPROPRIATE) SUBMIT WRITTEN REQUESTS TO: COMMANDANT OF THE MARINE CORPS (MMSB 10) HEADQUARTERS U.S. MARINE CORPS 2008 ELLIOT ROAD QUANTICO, VA 22134-5030 SUBMIT FAX REQUESTS TO: COMMANDANT OF THE MARINE CORPS (MMSB-10) HEADQUARTERS U.S. MARINE CORPS DSN: 278-5792 OR COMM (703) 784-5792
MCI Course 8012A
5-64
Study Unit 5, Lesson 3
Lesson 3 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
Which of the following statements would make a fitness report adverse? a. b. c. d.
Item 2
Unqualified in marksmanship Failure of physical fitness test Negative words, phrases, and qualifying verbs Insufficient opportunity to observe MRO
Below is a list of actions required when an adverse fitness report is submitted. Use this list to answer the question below. 1. 2. 3. 4.
Indicate a desire to make or decline a statement. Sign and date Section J, item 2. Make a statement in the appropriate section of the fitness report. Obtain a copy of the fitness.
Which Marine conducts the following actions listed above? a. b. c. d. Item 3
Marine Reported On Third Officer Reporting Senior Responsible Officer
Within how many years is the time limit for filing an appeal for an incorrect fitness report? a. b. c. d.
1 2 3 5 Continued on next page
MCI Course 8012A
5-65
Study Unit 5, Lesson 3 Exercise
Lesson 3 Exercise, Continued
Item 4
The Master Brief Sheet (MBS) consists of a. b. c. d.
Item 5
The S-fiche of the OMPF contains all of the following except ______ information. a. b. c. d.
Item 6
separation orders reenlistment health/dental data general administration data
The Fitness Report Audit Program (FRAP) is used to a. b. c. d.
Item 7
PFT score. duty station options. summary of performance evaluation record. Marine Reported On comments.
assist in retention. advise Marines on duty station preference. advise Marines on accuracy and completeness of their records. support Reviewing Officer remarks.
Marines whose social security numbers end with seven receive their Master Brief Sheet during a. b. c. d.
June July August September Continued on next page
MCI Course 8012A
5-66
Study Unit 5, Lesson 3 Exercise
Lesson 3 Exercise, Continued
Item 8
What is the recommended timeframe a Marine should request and review their Official Military Personnel File (OMPF)? a. b. c. d.
Item 9
Which form is used to request a Master Brief Sheet and Official Military Personnel File for sergeants and above? a. b. c. d.
MCI Course 8012A
1 year 2 years 3 years 4 years
Performance Evaluation System Request Form Personnel Management Support Branch Records Request Form Official Military Personnel Request Form Master Brief Sheet Request Form
5-67
Study Unit 5, Lesson 3 Exercise
Lesson 3 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3 4 5 6 7 8 9
MCI Course 8012A
Answer c a c c c c b b b
5-68
Reference Page 5-53 5-55 5-58 5-59 5-60 5-62 5-62 5-63 5-64
Study Unit 5, Lesson 3 Exercise
STUDY UNIT 6 INSTRUCTION TECHNIQUES Overview
Estimated Study Time
1 hour, 5 minutes
Scope
A period of instruction is usually the first part of a training event. NCOs are often tasked with preparing and conducting periods of instruction. The following techniques presented in this study unit provide a systematic process to prepare a period of instruction. · · · · ·
Learning Objectives
In This Study Unit
Prepare your learning objectives. Gather source materials and training aids. Prepare a lesson outline. Prepare a test. Rehearse.
After completing this study unit, you should be able to ·
Define learning objectives and why they are used.
·
Identify source material and training aids.
·
Identify the main elements of a lesson outline.
·
Identify the methods used to test performance and rehearsing.
·
Identify two methods of rehearsing.
This study unit contains the following lessons.
Lesson 1 Lesson 2 Lesson 3 Lesson 4
MCI Course 8012A
Topic Prepare Your Learning Objectives Gather Source Materials and Training Aids Prepare a Lesson Outline Testing and Rehearsing
6-1
See Page 6-3 6-9 6-15 6-29
Study Unit 6
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MCI Course 8012A
6-2
Study Unit 6
LESSON 1 PREPARE YOUR LEARNING OBJECTIVES Introduction
Estimated Study Time
5 minutes
Scope
This lesson will teach you how to construct terminal and enabling learning objectives.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Define the two types of learning objectives.
·
Identify the three characteristics of a learning objective.
This lesson contains the following topics. Topic Types of Learning Objectives Characteristics of a Learning Objective Lesson 1 Exercise
MCI Course 8012A
6-3
See Page 6-4 6-5 6-7
Study Unit 6, Lesson 1
Types of Learning Objectives
Definition
Learning objectives are clearly worded action statements with conditions and standards for performance. Learning objectives are sometimes called behavioral objectives or educational objectives. They describe the planned outcome of the instruction.
Terminal Learning Objective
A terminal learning objective (TLO) expresses behavior or performance the students are required to display at the end of a block of instruction. Example: Given a Marine squad, move a unit of Marines from point A to point B in an orderly manner, in accordance with the NAVMAC 2691 Drills and Ceremonies Manual and without the aid of references.
Enabling Learning Objective
An enabling learning objective (ELO) expresses the behavior the student must demonstrate to accomplish the TLO. ELOs must support the TLO. Examples: ·
Given a Marine squad, execute the drill movement FALL IN in accordance with the NAVMAC 2691 Drills and Ceremonies Manual and without the aid of references.
·
Given a Marine squad, execute the drill movement RIGHT FACE in accordance with the NAVMAC 2691 Drills and Ceremonies Manual and without the aid of references.
The ELO will continue through the drill movements required to move the unit. As you can see, the ELO supports the TLO.
MCI Course 8012A
6-4
Study Unit 6, Lesson 1
Characteristics of a Learning Objective
Attributes of a Learning Objective
The Marine Corps has adopted what researchers term behavior objectives. This system of objectives is used to measure what students must do or perform to demonstrate that they have gained the knowledge. A learning objective describes what the students do. To that end, learning objectives must contain a · · ·
Behavior
Behavior Condition Standard
The behavior describes what the students must do to show that they can apply the knowledge gained, accomplish the skills taught, or demonstrate the attitudes presented during the period of instruction. The behavior should always have one action verb and one object. For example, in the learning objective, conduct a personnel inspection, conduct is the action verb and personnel inspection is the object.
Examples of Action Verbs
The action verb must be precise and explicit. Verbs that are open to interpretation make poor action verbs. The table below list examples of good action verbs used for the behavior. write calculate reduce build associate diagram predict code solve investigate
Good Action Verbs evaluate measure assemble summarize transform categorize identify analyze arrange disassemble catalog test define outline balance rank check represent translate describe control classify reproduce decode experiment demonstrate match select encode
quality order integrate list replicate prove convert compare discover
Continued on next page
MCI Course 8012A
6-5
Study Unit 6, Lesson 1
Characteristics of a Learning Objective, Continued
Condition
The condition describes under what circumstances the students must perform the behavior. The two types of conditions are ·
Limiting condition – identifies limits or restrictions placed on the designated performance
·
Aiding condition – indicates the assistance given to the student to accomplish the designated performance
The standard describes how well the behavior must be performed. The standard is normally expressed in terms of
Standard
· · · Example
Accuracy Quality Time
Consider this learning objective: In less than 2 minutes, don a life jacket in a darkened room with the aid of another person holding a flashlight. · · · ·
MCI Course 8012A
The behavior is don a life jacket. The limiting condition is in a darkened room. The aiding condition is with the aid of another person holding a flashlight. The standard is in less than 2 minutes.
6-6
Study Unit 6, Lesson 1
Lesson 1 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
The two types of learning objectives are a. b. c. d.
Item 2
terminal and disabling. enabling and supportive. terminal and enabling. supportive and follow-on.
Below is a list of what a learning objective entails. One key part is missing. Behavior Standard ___ Which is the missing part? a. b. c. d.
Item 3
Evaluation Conclusion Condition Summary
The standard describes how well a behavior must be performed and is normally expressed in terms of a. b. c. d.
MCI Course 8012A
accuracy, limitation, and objective. accuracy, time, and quality. accuracy, time, and objective. time, quality, and objective.
6-7
Study Unit 6, Lesson 1 Exercise
Lesson 1 Exercise Solutions
Answers
The table below provides the correct answers for the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3
MCI Course 8012A
Answer c c b
6-8
Reference Page 6-4 6-5 6-6
Study Unit 6, Lesson 1 Exercise
LESSON 2 GATHER SOURCE MATERIALS AND TRAINING AIDS Introduction
Estimated Study Time
5 minutes
Scope
This lesson will teach you how to gather source materials and identify and use different training aids.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Identify the three primary sources for materials.
·
Identify different types of commonly used training aids.
This lesson contains the following topics. Topic Source Materials Types of Training Aids Lesson 2 Exercise
MCI Course 8012A
6-9
See Page 6-10 6-11 6-12
Study Unit 6, Lesson 2
Source Materials
Official Documents
Written material usually provides most of the information needed to prepare a period of instruction. Use official documents as your primary source material so what you teach is doctrinally correct. Official documents include · · · · · ·
Unofficial Documents
Unofficial documents can be used to provide background and supporting information. Unofficial documents include · · ·
Other Documents
Marine Corps Orders (MCOs) Naval messages (ALMARs, SECNAVINSTs) Fleet Marine Force Manuals (FMFMs) Marine Corps Warfighting Publications (MCWPs) Technical Manuals (TMs) Official histories from History and Museums Division, HQMC
Magazines Books Existing lesson plans
Unwritten sources can be very instructive and helpful. Personal experiences and visual aids add depth and color to a period of instruction. Unwritten sources include · · ·
MCI Course 8012A
Subject matter experts (SMEs) Films Videos
6-10
Study Unit 6, Lesson 2
Types of Training Aids
Media
Eighty percent of all learning comes through sight. Training aids help students understand and achieve lesson objectives. When constructing a lesson, use a minimum of one type of media to enhance your oral communication.
Types of Media
The following table lists some common training aids and their use. Type Chalkboard Chart Transparency Film Slide Actual object Model Skit
MCI Course 8012A
Use Write your main ideas on a chalkboard. Don't write out everything. Keep it simple. Charts are excellent for graphically displaying quantities or percentages. Transparencies are excellent for calculations or drawing out a process. Excellent attention gainers. Keep films short; only show the pertinent portions. Don't write out everything on a slide. Only present main ideas. If practical, a concrete object is the best way to show something. Models can be used if the actual object is not practical to use. Tell the students the scale of the model. Skits are good for getting students’ attention. Be sure they are well rehearsed.
6-11
Study Unit 6, Lesson 2
Lesson 2 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
Below is a list of official source documents. One key source is missing. · · · · · ·
Official histories from History and Museums Division, HQMC Naval messages (ALMARs, SECNAVINSTs) Fleet Marine Force Manuals (FMFMs) Technical Manuals (TMs) Marine Corps Orders (MCOs) ___
Which is the missing source? a. b. c. d. Item 2
Eighty percent of all learning comes through a. b. c. d.
Item 3
Subject matter experts (SMEs) Existing lesson plans (ELPs) Marine Corps Warfighting Publications (MCWPs) Videos
sight. lecture. feeling. hearing.
When using the chalkboard or slides, be sure to a. b. c. d.
MCI Course 8012A
talk about everything. block the view. present only main ideas. show everything.
6-12
Study Unit 6, Lesson 2 Exercise
Lesson 2 Exercise Solutions
Answers
The table below provides the correct answers for the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3
MCI Course 8012A
Answer c a c
6-13
Reference Page 6-10 6-11 6-11
Study Unit 6, Lesson 2 Exercise
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MCI Course 8012A
6-14
Study Unit 6, Lesson 2 Exercise
LESSON 3 PREPARE A LESSON OUTLINE Introduction
Estimated Study Time
10 minutes
Scope
This lesson will teach you how to organize and prepare a lesson outline. The basis for well-organized instruction is a good outline. A lesson outline is broken down into the following main elements: · · · · ·
Learning Objectives
In This Lesson
Introduction Transitions Body Opportunity for Questions Summary
After completing this lesson, you should be able to ·
Identify the five main elements of a lesson outline.
·
Identify the purpose of a transition.
·
Identify the dynamics of questions in a lesson.
This lesson contains the following topics. Topic Outline Introduction Transitions and Body Opportunity for Questions Summary Element Example of a Lesson Outline Lesson 3 Exercise
MCI Course 8012A
6-15
See Page 6-16 6-18 6-19 6-20 6-21 6-26
Study Unit 6, Lesson 3
Outline Introduction
Five SubElements
The introduction element is broken down into the following sub-elements: · · · · ·
Gain The Student's Attention
Gain the student's attention Overview Learning objectives Method/media Evaluation
You can gain the student's attention in a variety of ways. The purpose is to get the class focused on you and your topic. Gaining attention must ·
Relate to the scope of the lesson. A story or film must relate to the students to gain their attention.
·
Be relatively brief. A 5-minute film to gain attention for a 10-minute presentation will take up too much of the class time.
·
Answer What's In It For Me (WIIFM). Let the students know why they need to listen to the period of instruction.
·
Establish rapport with the students. The instructor should encourage classroom participation, inject some humor to put the class at ease, and be energized to motivate the students.
Common methods of gaining attention are stories, skits, and film clips. But use your imagination. Innovative methods can capture the attention of students who are expecting one of the common methods. Continued on next page
MCI Course 8012A
6-16
Study Unit 6, Lesson 3
Outline Introduction, Continued
Overview
The overview contains the purpose, main idea, and the relationship to other periods of instruction. The table below defines each part of the overview. Part Purpose
Example The purpose of this class is to familiarize you with the procedures in the care and cleaning of the M16A2 service rifle. Main idea A brief preview of what I will cover this in six main ideas: you plan to cover. cleaning materials, disassembly, upper receiver, lower receiver, etc. Relationship State the instruction This class is related to all other relating to this class. classes on the M16A2 service rifle. Learning Objectives
Next in your outline, list all learning objectives. Each learning objective consists of a · · ·
Method/Media
Definition The mission, or why you plan to teach a particular subject.
Behavior Condition Standard
The method is how the instructor will present the information. Three methods are lecture, demonstration, and conferences. The media states the type of training aids used to promote student learning.
IRF
Explain the use of the instructional rating form (IRF), how to fill it out, and then turn it in. IRFs are forms that selected students fill out to rate the period of instruction. IRFs should have blocks to rate the instructor, training aids, student outlines, and lesson content.
Evaluation
Tell the students how and when they will be tested (see Testing and Rehearsing explained later in this unit).
MCI Course 8012A
6-17
Study Unit 6, Lesson 3
Transitions and Body
Purpose of Transitions
Transitions link each of the lesson's main elements. Transitions also link each main idea presented in the body. A transition is a word bridge. It should · ·
Body
Media And Time Cues
Summarize the last idea or main element. Introduce the next idea or main element.
The body explains your learning objectives. You should ·
Cover each enabling learning objective in the same sequence listed in the introduction.
·
Use transitions to link groups of ELOs that relate to different TLOs.
Whenever you plan to use a training aid, place a media cue in your lesson outline. For example, if you plan to show your second transparency, place (TP 2) in your lesson outline where you plan to show that transparency. If the media is a film or another type of media that takes some time, include a time cue. Include time cues for each main element of your lesson outline too.
MCI Course 8012A
6-18
Study Unit 6, Lesson 3
Opportunity for Questions
Reason for Questions
In this element, give students an opportunity to ask questions. You should also ask the students questions that relate to the ELOs.
Questions To The Class
The table below lists the steps to ask the class questions. Step 1 2 3 4 5
Questions from the Class
Action Alert the class. Ask the question.
Example I have some questions for you. What cleaning materials are used to clean the chamber?
Pause. Identify a student to LCpl Smith answer the question. Reemphasize the Correct. CLP, patches, and a chamber answer. brush are used. Also, cotton swabs are good for getting carbon out of the locking lugs.
The table below lists the steps to answer questions from the class.
MCI Course 8012A
Step 1
Action Repeat the question.
2 3 4
Verify the question. Answer the question. Verify the answer.
6-19
Example What cleaning materials are used to clean the M16A2 chamber? Is that your question? RBC, CLP, patches, etc. Does that answer your question?
Study Unit 6, Lesson 3
Summary Element
What Should be Covered
In the summary, reemphasize your main ideas and tell the students what to do next. When reemphasizing your main ideas, do not present new information. Limit yourself to the information already covered during the period of instruction.
Example
"During this period of instruction, I have covered disassembly, cleaning, and reassembly of the M16A2 service rifle. Those students with IRFs, return them to me before your next period of instruction. Your next period of instruction is at 1400. Take a 10-minute break."
MCI Course 8012A
6-20
Study Unit 6, Lesson 3
Example of a Lesson Outline
Example
The following is an example of a lesson outline. PATROL WARNING ORDER INTRODUCTION:
(5 minutes)
GAIN ATTENTION: (Film, 2 minutes) As small unit leaders, you will be called upon to lead patrols. To prepare for a patrol, you must issue a warning order to the Marines assigned to conduct the patrol. An effective warning order provides the Marines with the information they need to start preparing for the patrol. While the Marines are preparing for the patrol, concentrate on writing the patrol order. OVERVIEW: The purpose of this class is to enable you to issue a patrol warning order. I will cover this in four main ideas: · · · ·
Estimating the situation Planning available time Preparing the warning order Issuing the patrol order
This class relates to all other classes on patrolling. LEARNING OBJECTIVES: Terminal Learning Objective: Provided with your commander’s operation order and the requirement to lead a patrol, you will issue a patrol warning order in accordance with the patrol warning order format (ITS SGTX.13.3). Enabling Learning Objectives: 1.
Without the aid of references, identify the acronyms METT-TSL and OCOKA-W in accordance with MBST Book 3, Individual Combat Basic Tasks.
2.
Without the aid of references, define the half-rule method of planning available time accordance with MBST Book 3, Individual Combat Basic Tasks. Continued on next page
MCI Course 8012A
6-21
Study Unit 6, Lesson 3
Example of a Lesson Outline, Continued
Example, continued 3.
Without the aid of references, define the reverse planning method of planning available time in accordance with MBST Book 3, Individual Combat Basic Tasks.
4.
Without the aid of references, identify who should be present to receive the warning order in accordance with MBST Book 3, Individual Combat Basic Tasks.
METHOD/MEDIA: I will present this class using the lecture method aided by the film you already viewed and transparencies. Those students with IRFs should fill them out following the period of instruction and turn them in at the back of the classroom. EVALUATION: You will have a written exam on this period of instruction on Friday. TRANSITION: Now that you know what will be covered, let’s look at how a patrol warning order is prepared. BODY:
(20 minutes)
After receiving the operation order from your commander, estimate the situation by using the two acronyms · ·
METT-TSL OCOKA-W
Analyze METT-TSL by considering (TP 1): 1. 2. 3.
The Mission tasks and goals What is known about the Enemy What is known about the Terrain and weather conditions
Continued on next page
MCI Course 8012A
6-22
Study Unit 6, Lesson 3
Example of a Lesson Outline, Continued
Example, continued 4. 5. 6. 7.
The availability of Troops and fire support Time allotted for preparation and movement Space Logistics
Analyze OCOKA-W by considering (TP 2): 1. 2. 3. 4. 5. 6.
Observation and fields of fire Cover and concealment Obstacles Key military aspects of terrain Avenues of approach Weather
TRANSITION: After estimating the situation, plan the use of available time. Plan available time using the half-rule and/or reverse planning methods. The half-rule method involves using half of the available time for your preparations and allocating the remaining half for your subordinates to prepare. Your subordinates then use half of their time available and allocate the other half for their subordinates to prepare. This process continues down to the individual. Example (TP 3): You have 4 hours to prepare before you depart on patrol. You take 2 of these hours to prepare your squad and give the remaining 2 hours to your fire team leaders to prepare their fire teams. Your fire team leaders then use one of their hours to prepare their fire teams and give the remaining hour to the Marines in their fire team to make individual preparations. The reverse planning method involves listing every event you must accomplish before the patrol departs You then schedule each event beginning Continued on next page
MCI Course 8012A
6-23
Study Unit 6, Lesson 3
Example of a Lesson Outline, Continued
Example, continued Example (TP 4): 1000 0945 0920 0900 0800 0745 0700 0645 0630 0610 0530
Time of departure Final inspection Rehearsals Initial inspections Issue the patrol order Complete the planning Make recon, coordination Arrange recon Issue warning order Estimate the situation, begin the planning Receive the order
TRANSITION: Now that you know how to plan the use of available time, let’s discuss preparing the patrol warning order. Use a warning order form (TP 5) to prepare your warning order. The warning order is in four elements: 1.
Situation – Provide a brief outline of the enemy and friendly situation.
2.
Mission – State what the patrol is to accomplish.
3.
General instructions – List each member of the patrol. List the chain of command. Specify the general organization, specific organization, and duties for each patrol member. List the arms, ammunition, and equipment each member will carry. List gear common to all members of the patrol. Provide a time schedule.
4.
Specific instructions – Specify tasks for certain members of the patrol. For example, who will build the terrain model and who will draw chow and ammunition from supply?
Continued on next page
MCI Course 8012A
6-24
Study Unit 6, Lesson 3
Example of a Lesson Outline, Continued
Example, continued TRANSITION: Now that you have prepared the warning order, you must issue it. When you issue the warning order, ensure all members of the patrol are present to receive it. If it is not possible to assemble every member of the patrol, ensure that at least all subordinate leaders are present. Issue the warning order verbally or post the written warning order for all Marines to read. TRANSITION: Now that I have covered preparing and issuing the warning order, are there any questions? OPPORTUNITY FOR QUESTIONS:
(5 minutes)
QUESTIONS FROM THE CLASS QUESTIONS TO THE CLASS 1.
Question – What are two methods of planning the use of available time?
Answer – Half-rule and reverse planning methods 2.
Question – What are the four elements of a warning order?
Answer – Situation, mission, general instructions, and specific instructions SUMMARY:
(1 minute)
During this period of instruction, I covered the acronyms METT-TSL and OCOKA-W, the half-rule and reverse planning methods of planning the use of available time, the four elements of a warning order, and who is present when issuing the warning order. When you are tasked to lead a patrol, the knowledge gained in this class will enable you and your patrol members to effectively prepare for the patrol. Those students with IRFs, fill them out and turn them in at the back of the classroom. Your next class is on patrol order at 1400. Take a 5minute break.
MCI Course 8012A
6-25
Study Unit 6, Lesson 3
Lesson 3 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
Below is a list of main elements of a well-organized outline. One of the main elements is missing. · · · · ·
Introduction Transitions Body Summary ___
Which element is missing? a. b. c. d. Item 2
Enabling objective Break Opportunity for Questions Closure
In the introduction, what is the first thing you, the instructor, want to accomplish? a. b. c. d.
Talk about the test Gain the student’s attention Get an evaluation of the period of instruction Give out handouts Continued on next page
MCI Course 8012A
6-26
Study Unit 6, Lesson 3 Exercise
Lesson 3 Exercise, Continued
Item 3
What is the question you ask to verify an answer? a. b. c. d.
MCI Course 8012A
Is that your question? Do you have a question, LCpl Smith? Who has a question? Does that answer your question?
6-27
Study Unit 6, Lesson 3 Exercise
Lesson 3 Exercise Solutions
Answers
The table below provides the correct answers for the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3
MCI Course 8012A
Answer c b d
6-28
Reference Page 6-15 6-16 6-19
Study Unit 6, Lesson 3 Exercise
LESSON 4 TESTING AND REHEARSING Introduction
Estimated Study Time
5 minutes
Scope
This lesson will teach you how to properly test students on materials taught and how to rehearse materials before teaching it.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Identify the methods used to test performance and learning.
·
Identify two methods of rehearsing.
This lesson contains the following topics. Topic Methods Used to Test Performance and Learning Methods of Rehearsing Lesson 4 Exercise
MCI Course 8012A
6-29
See Page 6-30 6-31 6-32
Study Unit 6, Lesson 4
Methods Used to Test Performance and Learning
Performance Test
How do you test a student to see if he or she mastered the learning objectives? Ideally, you should test performance. In the life jacket example used previously, the student attempts to don a life jacket in a darkened room with another person holding a flashlight in less than 2 minutes. Checklists are good tools for testing performance.
Written Test
Often, because of time or logistical constraints, you cannot test performance. Written examinations are commonly used to test student learning instead of testing student performance. When preparing written examinations, you should have at least one test item relating to each ELO. Every test item should relate to a TLO or ELO. Common types of test items are multiple choice, matching, and True or False.
Example of an ELO Related Question
The following is an example of an ELO and a multiple choice test item relating to that ELO. ELO: Without the aid of references, identify the characteristics of the MK19 machinegun in accordance with FMFRP 6-15, Machineguns and Machinegun Gunnery. Test item: Which of the following are the characteristics of the MK19 machinegun? a. b. c. d.
MCI Course 8012A
Belt-fed, air-cooled, and gas-operated Magazine-fed, air-cooled, and gas-operated Belt-fed, water-cooled, and blowback-operated Belt-fed, air-cooled, and blowback-operated
6-30
Study Unit 6, Lesson 4
Methods of Rehearsing
Introduction
Rehearsals are your final step in preparing for a period of instruction. Conduct rehearsals to · · ·
Methods
Increase your confidence. Ensure time cues are correct. Identify and correct any problems or deficiencies.
Methods of rehearsing include ·
Checking time cues and smoothing out any "rough edges."
·
Practicing in front of a live audience. This is the preferred method. Have your audience critique your presentation and suggest improvements.
·
Using a video or tape recorder. Play-back your recorded period of instruction and critique yourself.
·
Conducting a dress rehearsal. Conduct your rehearsal in the area where you will give the class. Practice everything that you will do in the actual class.
Combine methods of rehearsing to increase the effectiveness of your rehearsals. For example, conduct a dress rehearsal and record it on video so you can play it back and critique yourself.
MCI Course 8012A
6-31
Study Unit 6, Lesson 4
Lesson 4 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
What is the best method of testing used to measure how well a student has mastered the learning objective? a. b. c. d.
Item 2
Written test Oral exam Multiple choice test Performance test
What is the preferred method of rehearsing? a. b. c. d.
MCI Course 8012A
Live audience Dress rehearsal Video or tape recorder Impromptu
6-32
Study Unit 6, Lesson 4 Exercise
Lesson 4 Exercise Solutions
Answers
The table below provides the correct answers for the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2
MCI Course 8012A
Answer d a
6-33
Reference Page 6-30 6-31
Study Unit 6, Lesson 4 Exercise
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MCI Course 8012A
6-34
Study Unit 6, Lesson 4 Exercise
STUDY UNIT 7 ORAL COMMUNICATION Introduction
Estimated Study Time
30 minutes
Scope
This study unit includes fundamentals of oral communication, supporting mannerisms, and instructor attitude.
Learning Objectives
After completing this study unit, you should be able to
In This Study Unit
·
Identify the fundamentals of oral communication.
·
Identify types of mannerisms and a positive attitude.
This study unit contains the following lessons. Topic Lesson 1 Techniques Lesson 2 Supporting Behavior
MCI Course 8012A
7-1
See Page 7-3 7-11
Study Unit 7
(This page intentionally left blank.)
MCI Course 8012A
7-2
Study Unit 7
LESSON 1 TECHNIQUES Introduction
Estimated Study Time
5 minutes
Scope
Part of being a good instructor is being a good speaker. You must be able to effectively present information through speech.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Identify six fundamentals of oral communication.
·
Identify ways to control nervousness.
·
Identify ways to select words to enhance oral communication.
·
Identify the effects rates of speaking have on listeners/audience.
This lesson covers the following topics. Topic Fundamentals of Oral Communications Control Nervousness Word Selection Rate Lesson 1 Exercise
MCI Course 8012A
7-3
See Page 7-4 7-5 7-6 7-7 7-8
Study Unit 7, Lesson 1
Fundamentals of Oral Communications
List
The six fundamentals of oral communication that will help improve your speech are · · · · · ·
Voice
In normal speech, most people vary their voice tone; this is called pitch. Talk to the class as you would talk to your peers. Avoid · · ·
Volume
Voice Volume Pause for effect Control nervousness Word selection Rate
Monotones Poor enunciation Slang
Be sure the whole class can hear you. If you need to use a microphone, make sure you rehearse with it first.
Pause for Effect A pause can have the same effect as a loud noise. A pause alerts the student
for what is coming next. Continued on next page
MCI Course 8012A
7-4
Study Unit 7, Lesson 1
Control Nervousness, Continued
Public Speaking
Most individuals never completely overcome nervousness when speaking before an audience. To minimize and control your nervousness, recognize fear, prepare, and rehearse.
Fear
·
Your fear comes from · What “they” will say · Not being knowledgeable (due to lack of preparation) · Failure (caused by lack of rehearsal)
Preparation
·
Preparation is half the battle in overcoming your nervousness. To prepare for your period of instruction, · Research the subject. · Develop a personal interest in the subject. · Develop a reserve of knowledge acquired through study and contact with people who are familiar with the subject.
Rehearsal
·
Rehearsal is the other half of the battle in overcoming your nervousness. When rehearsing, · Practice in front of a live audience. · Conduct a dress rehearsal in the area where the class will be given. · Record your rehearsal on tape or video; then play it back and critique yourself. Continued on next page
MCI Course 8012A
7-5
Study Unit 7, Lesson 1
Word Selection, Continued
Communication
Words convey ideas. Select words that communicate your meaning easily, succinctly, and clearly to your students. ·
Use plain language. · Avoid unfamiliar terms. · Don’t try to impress the students with your vocabulary.
·
Avoid abbreviations. If using abbreviations make sure the students fully understand them.
·
Avoid Words With Multiple Definitions. Don't use words that may have different meanings; some words with different meanings may confuse or insult your audience.
·
Use the Proper Education Level. Determine the average education level of your audience and speak at that level; speaking above that level may lead your audience to believe you are talking down to them. Speaking below that level decreases your audience’s faith in what you have to say.
·
Avoid using profanity. Using profanity can alienate your audience. Continued on next page
MCI Course 8012A
7-6
Study Unit 7, Lesson 1
Rate, Continued
How We Speak
Rate is the speed at which you talk. ·
Avoid slow and ponderous speech. A slow rate of speech causes the students to become disinterested and shows a lack of preparations on your part.
·
Avoid fast speech. Students may have trouble understanding and keeping up with what you are saying if you speak too quickly.
·
Avoid choppy and halting speech. Mainly caused by nervousness, a choppy rate of speech can cause the student to have trouble understanding or keeping up.
·
Avoid poor phrasing, breaking up a complete sentence into unnatural phrases, or run-ons without any pauses. Poor phrasing may confuse students because they are unable to tell where one part of your sentence ends and another begins.
MCI Course 8012A
7-7
Study Unit 7, Lesson 1
Lesson 1 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following exercise items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
Which of the following lists the fundamentals of oral communication? a. Appearance, gestures, movement, posture, eye contact, and attitude b. Voice, volume, pause for effect, control nervousness, word selection, and rate c. Forces, punching, figleaf, praying, rubbing, and one-handed gestures d. Sincerity, enthusiasm, rapport, motivation, interest, and mutual trust
Item 2
Which of the following lists ways to minimize and control your nervousness? a. b. c. d.
Items 3
Slow your speech and avoid poor phrasing Recognize fear, prepare, and rehearse Research, mannerisms, and positive attitude Appearance, sincerity, and rapport
Which of the following should you avoid when speaking to an audience? a. b. c. d.
Words that have different meanings Profanity Unfamiliar terms All the above Continued on next page
MCI Course 8012A
7-8
Study Unit 7, Lesson 1 Exercise
Lesson 1 Exercise, Continued
Item 4
When a student has trouble understanding and keeping up with what you are saying is a result of what communication problem? a. b. c. d.
MCI Course 8012A
Poor phrasing Choppy, halting speech Use of advanced vocabulary Slow speech
7-9
Study Unit 7, Lesson 1 Exercise
Lesson 1 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3 4
MCI Course 8012A
Answer b b d b
7-10
Reference Page 7-4 7-5 7-6 7-7
Study Unit 7, Lesson 1 Exercise
LESSON 2 SUPPORTING BEHAVIOR Introduction
Estimated Study Time
5 minutes
Scope
Your behavior affects the way students perceive you. When you show enthusiasm or confidence, you reinforce your instruction. You detract from your instruction when you show a lack of interest or nervousness.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Identify four types of mannerisms.
·
Identify three elements of a positive attitude.
This lesson contains the following topics. Topic Mannerisms Instructor Attitude Lesson 2 Exercise
MCI Course 8012A
7-11
See Page 7-12 7-13 7-14
Study Unit 7, Lesson 2
Mannerisms
Four Types
The four mannerisms that can affect your instructions are · · · ·
Appearance Gestures Movement/Posture Eye contact
Appearance
Students in the military expect the instructor to present a professional military appearance. The first thing students notice when they look at the instructor is the military appearance. Presenting a poor appearance displays your lack of interest in yourself and the class.
Gestures
Many instructors do not know what to do with their hands. The best advice is to forget them. Act natural. Nothing is bad unless done in excess. Some common gesture distractions are · · · · · · ·
Limited – hands are frozen in place Forced – used jerky or robotic movements Punching – punches with fist One handed – use one hand for gestures Fig leaf – folds hands in front Praying – holds hands together Rubbing – rubbing hands together
Movement/ Posture
Erect posture and relaxed movement create the impression of confidence. Avoid slouching, stiffness, and using the podium as a crutch.
Eye Contact
Look your students in the eyes to convey sincerity and honesty. You can also get immediate feedback on their reactions to what you are saying. Avoid talking to the ground, into the ceiling, or at your media (blackboards, easels, etc).
MCI Course 8012A
7-12
Study Unit 7, Lesson 2
Instructor Attitude
Positive Attitude
To be an effective teacher, you must have and display a positive attitude.
Three Elements
The three key elements of a positive attitude are · · ·
Sincerity Enthusiasm Rapport
Sincerity
The students can tell when the instructor really cares about them and the subject material. Turned off instructors will “turn off” students. Instead, “turn on” your students by thoroughly researching your subject to create personal interest.
Enthusiasm
Show your enthusiasm for your subject and the students. Doing so · · · ·
Rapport
Breathes life into a subject Makes ideas real Establishes rapport Motivates students
You must establish rapport when you gain attention and carry it throughout the class. Rapport is best described as developing an atmosphere of mutual trust and respect. Both the instructor and the students feel comfortable and ready to teach and learn.
MCI Course 8012A
7-13
Study Unit 7, Lesson 2
Lesson 2 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
What are the four types of mannerisms? a. b. c. d.
Item 2
Appearance, gestures, movement/posture, and eye contact Enthusiasm, sincerity, gestures, and eye contact Attitude, movement, posture, and sincerity Gesture, appearance, enthusiasm, and attitude
What are the three key elements of a positive attitude? a. b. c. d.
MCI Course 8012A
Word selections, sincerity, and appearance Attitude, motivation, and enthusiasm Rapport, sincerity, and enthusiasm Appearance, attitude, and rapport
7-14
Study Unit 7, Lesson 2 Exercise
Lesson 2 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2
MCI Course 8012A
Answer a c
7-15
Reference Page 7-12 7-13
Study Unit 7, Lesson 2 Exercise
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MCI Course 8012A
7-16
Study Unit 7, Lesson 2 Exercise
STUDY UNIT 8 MANAGING AN MCI TRAINING PROGRAM Introduction
Estimated Study Time
45 minutes
Scope
The scope of this lesson includes the process and procedures necessary to manage an MCI training program.
Learning Objectives
After completing this study unit, you should be able to
In This Study Unit
·
Identify who can enroll and how to enroll IHAH MCI course.
·
Identify how to monitor a Marines progress IHAH MCI course.
·
Identify the best ways to communicate with MCI.
This study unit contains the following lessons. Topic Lesson 1 Individual Enrollment in MCI Courses Lesson 2 Monitoring Student Progress Lesson 3 Unit Management of MCI Activity
MCI Course 8012A
8-1
See Page 8-3 8-13 8-19
Study Unit 8
(This page intentionally left blank.)
MCI Course 8012A
8-2
Study Unit 8
LESSON 1 INDIVIDUAL ENROLLMENT IN MCI COURSES Introduction
Estimated Study Time
5 minutes
Scope
The scope of this lesson includes the process and procedures necessary for individual enrollment in MCI courses.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Identify who can enroll in an MCI course.
·
Identify the four methods of sending an enrollment request to MCI.
·
Identify four common errors in enrollment requests.
This lesson contains the following topics. Topic Students Procedures Common Errors Lesson 1 Exercise
MCI Course 8012A
8-3
See Page 8-4 8-5 8-9 8-10
Study Unit 8, Lesson 1
Students
Eligibility
MCI courses are available to · · · · · · · · · ·
MCI Course 8012A
Active duty Marines Selected Marine Corps Reserve (SMCR) Individual Ready Reserve (IRR) members Inactive Reserve members Individual mobilization augmentees Retired Marines, members of Fleet Marine Corps Reserve, and disabled former Marines Civilian employees of the Marine Corps and other services Active duty and retired members of the other U.S. armed services Naval Reserve Officers Training Corps (NROTC) midshipmen Allied military students (must be able to read and write the English language)
8-4
Study Unit 8, Lesson 1
Procedures
Three Procedures
The three procedures to enroll a student in an MCI course are · · ·
Conduct Pre-enrollment Counseling
Conduct pre-enrollment counseling Fill out a student data card (R-5 card) Send an enrollment application to MCI
When conducting pre-enrollment counseling, the first area to consider is training from the student’s perspective. ·
The student meets the course prerequisites stated in the MCI Annual Course Listing (ACL), and is motivated and has the ability to complete the course.
·
The course meets the student's training needs.
·
All orders and publications listed in the ACL are available for the student's use.
Next look at the student to ensure he can readily complete the proposed course and program. The student must · · · · · ·
Not be scheduled to transfer or attend a formal school within 3 months of enrollment Understand that he/she must complete the course within the timeframe allowed Inventory all course materials and notify you if there are any discrepancies Complete at least one study unit per month Give you all materials and correspondence for mailing to MCI Understand that all final examinations will be proctored Continued on next page
MCI Course 8012A
8-5
Study Unit 8, Lesson 1
Procedures, Continued
Fill Out a Student Data Card
The student data card (R-5) contains simple instructions when filling out.
R-5 Card Front
Here is a sample R-5 card front.
Continued on next page
MCI Course 8012A
8-6
Study Unit 8, Lesson 1
Procedures, Continued
R-5 Card Back
The instructions for filling out the R-5 card are listed on the back as shown below.
Send Enrollment Application to MCI
You may send an enrollment application to MCI via one of these methods: · · ·
Internet: www.mci.usmc.mil Unit diary Mailing an R-1 card to MCI
Note: If a student fails to complete the final examination by the course completion deadline, MCI will disenroll the student from the course. Continued on next page
MCI Course 8012A
8-7
Study Unit 8, Lesson 1
Procedures, Continued
R-1 Card
The R-1 card is one method for sending an enrollment application to MCI. Like the R-5 card, the R-1 card contains its own instructions for filling it out.
Sample R-1 Card
Here is a sample of an R-1 card. The reverse side of the card is a mailing label with postage addressed to MCI.
MCI Course 8012A
8-8
Study Unit 8, Lesson 1
Common Errors
Things that Slow Down or Prevent Enrollment
The following table shows common errors that either slow down or prevent a student's enrollment in MCI courses and steps to prevent these errors.
If you submit a/an…
Then…
R-1 card with no name, SSN, course number, or course title R-1 card with a course title that does not match the course number Enrollment request for a student who does not meet the course prerequisites Enrollment request with the wrong course number Enrollment request for a PME course for a student who is already enrolled in another PME course
MCI Course 8012A
To prevent errors ensure that the… MCI cannot enroll the Correct name, SSN, student. You are course number, and notified of any course title are clearly discrepancies if the unit printed on the R-1 card RUC/address is legible. MCI cannot enroll the Course title matches the student course number, and they are clearly printed on the R-1 card Either the Unit Diary Student meets the System or MCI’s prerequisites stated in computer system rejects the ACL it Either the Unit Diary Correct course number System or MCI’s is requested computer system rejects it MCI’s computer system Student is not enrolled rejects it in another PME course
8-9
Study Unit 8, Lesson 1
Lesson 1 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
Who can enroll in an MCI course? a. b. c. d.
Item 2
Which of the following is a method of sending an enrollment request? a. b. c. d.
Item 3
Unit diary E-mail Naval message Bulk enrollment request
Which of the following is a common error in enrollment requests? a. b. c. d.
MCI Course 8012A
Local police officers Civilian employees of the Army JROTC candidate Dependents of Marines
Annotating the UVR to enroll a student Student meet the course prerequisites Course has title that matches the course number Wrong course number on an enrollment request
8-10
Study Unit 8, Lesson 1 Exercise
Lesson 1 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3
MCI Course 8012A
Answer b a d
8-11
Reference Page 8-4 8-7 8-9
Study Unit 8, Lesson 1 Exercise
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MCI Course 8012A
8-12
Study Unit 8, Lesson 1 Exercise
LESSON 2 MONITORING STUDENT PROGRESS Introduction
Estimated Study Time
5 minutes
Scope
The training NCO must closely monitor students' progress in their MCI courses. This lesson discusses the events that occur after a student enrolls in an MCI course and highlights the actions to take for each event.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Identify the maximum amount of time it should take for a student to receive course materials.
·
Identify how requests for transcripts must be sent to MCI.
This lesson contains the following topics. Topic Course Materials Student Transcripts Lesson 2 Exercise
MCI Course 8012A
8-13
See Page 8-14 8-15 8-16
Study Unit 8, Lesson 2
Course Materials
Training NCO Responsibilities
The training NCO should inventory the course materials and · ·
Remove and store the examination booklet until the student is ready to take the final examination. Contact MCI to obtain any missing materials.
Note: If the student does not receive course materials within 2 to 4 weeks of enrollment, contact MCI to investigate the delay. Final Examination
When the student completes the review lesson for the course, the training NCO needs to coordinate scheduling and proctoring of the end-of-course examination. The proctor should administer the final examination according to the instructions on the back of the answer sheet. The training NCO will mail the completed examination to MCI.
Completion Certificate/ Diploma
MCI Course 8012A
MCI mails a completion certificate or diploma directly to the student. The student should receive the certificate/diploma in 2 to 6 weeks.
8-14
Study Unit 8, Lesson 2
Student Transcripts
Request
To receive an official transcript of a student’s MCI course work, a student must mail a request that includes the · · · · · · · ·
Mailing Address
Full name SSN Daytime phone number with area code All course numbers that have been completed Approximate month and year of completion Copies of completion certificates Return address Address of the educational institution that will be receiving the official transcript
For courses completed during and after 1979, mail the request to The Marine Corps Institute (Attn: Registrar) 912 Charles Poor Street SE Washington Navy Yard DC 20391-5680 Note: Requests can be mailed or made electronically (e-mail), but not via the telephone.
MCI Course 8012A
8-15
Study Unit 8, Lesson 2
Lesson 2 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
What is the maximum number of weeks it should take for a student to receive course materials after enrolling? a. b. c. d.
Item 2
How must requests for transcripts be sent to MCI? a. b. c. d.
MCI Course 8012A
1 1 to 2 2 to 4 4 to 6
By mail On the UVR By naval message Over the phone
8-16
Study Unit 8, Lesson 2 Exercise
Lesson 2 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2
MCI Course 8012A
Answer c a
8-17
Reference Page 8-14 8-15
Study Unit 8, Lesson 2 Exercise
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MCI Course 8012A
8-18
Study Unit 8, Lesson 2 Exercise
LESSON 3 UNIT MANAGEMENT OF MCI ACTIVITY Introduction
Estimated Study Time
5 minutes
Scope
This lesson will show the benefits of working the Unit Verification Report (UVR) electronically and the primary means of communications with MCI.
Learning Objectives
After completing this lesson, you should be able to
In This Lesson
·
Identify the two benefits of working your unit verification report (UVR) electronically.
·
Identify the primary channel of communication between the training NCO and MCI.
This lesson contains the following topics. Topic Unit Verification Report Communicating with MCI Lesson 3 Exercise
MCI Course 8012A
8-19
See Page 8-20 8-22 8-24
Study Unit 8, Lesson 3
Unit Verification Report
Definition
Process
The Unit Verification Report (UVR) ·
Is an on-line program designed to detail a unit’s MCI activity as well as a Marine’s MCI activities
·
Is the primary tool used by the unit’s training NCO to manage the unit’s MCI program
·
Allows the training NCO to view a Marine’s MCI or the entire unit’s MCI
To start the UVR reporting process, MCI generates a login and a password. Then the training officer or training chief · · · ·
Contacts MCI to get and confirm the login and password Distributes the login and password to the training NCO Audits the UVRs verifying the information is up-to-date according to local records (R-5 cards) Contacts MCI if necessary adjustments are needed
When the training NCO contacts MCI, all valid changes are entered into MCI's computer system. The UVR is updated automatically within 48 hours. Continued on next page
MCI Course 8012A
8-20
Study Unit 8, Lesson 3
Unit Verification Report, Continued
Organization
The UVR consists of the options in the table below. Option Show all
Description Gives a detailed list of Marines in a unit by last name and last four of the SSN Individual Allows you to locate a Marine by last name or SSN Monthly Gives a list of transactions that have taken place between a Report specific unit and MCI for a given month Course Gives a list of Marines enrolled in a specific MCI and Number provides the status of that MCI Student Status Enables training NCO to find which Marines have completed MCI courses, disenrolled out of an MCI course, or still active in a MCI course Rank Enables a training NCO to list specific ranks that are enrolled in a specific MCI course Program Allows the training NCO to locate a specific PME program and check which Marines are enrolled PME Allows training NCO to view a list of all PMEs offered by Summary MCI UVR Help Is a user’s manual Auditing the UVR
Complete the steps in the table below to audit the UVR. Step 1 2 3
MCI Course 8012A
Action Check the accuracy of the information in the option that you have selected. Check the listing of all Marines enrolled in MCI courses to ensure the information is correct and up-to-date. Annotate any changes in the UVR.
8-21
Study Unit 8, Lesson 3
Communicating with MCI Other The primary means of communication between the training NCO and MCI is Communithe UVR. Sometimes situations require other channels of communication cation Channels such as
· · · · Telephone
Telephone Electronic mail Letters Naval message
Many of MCI's telephone lines are answered by an automated voice answering system. This system guides you through a series of menus that help direct your call. If you need to speak to one of the student services clerks, or the PME Helpdesk, the automated voice answering system will guide you to them. The telephone numbers to MCI are · · ·
Electronic Mail Addresses
1-800-MCI-USMC DSN 325-7624 Commercial (202) 685-7624
Here are MCI's electronic mail addresses for · ·
Student related (non-PME) issues:
[email protected] Professional military education (PME) assistance:
[email protected] Continued on next page
MCI Course 8012A
8-22
Study Unit 8, Lesson 3
Communicating with MCI, Continued
Letters
Student administrative requests can be sent by a letter that includes the · · · ·
Student's name SSN Course number Course title
Send the letter to Marine Corps Institute 912 Charles Poor Street SE Washington Navy Yard DC 20391-5680 Naval Message
When your unit/command sends MCI a naval message, MCI usually replies via naval message. Use the following plain language address (PLAD) to send a naval message to MCI: MCI WASHINGTON DC//SOD//
MCI Course 8012A
8-23
Study Unit 8, Lesson 3
Lesson 3 Exercise
Estimated Study Time
10 minutes
Directions
Complete the following items. Check your answers against those listed at the end of this lesson. If you have any questions, refer to the reference page listed for each item.
Item 1
How long does it take for the UVR to update once the changes are entered into MCI’s computer system? a. b. c. d.
Item 2
Where are changes annotated when auditing the UVR? a. b. c. d.
Item 3
On attached R-5 cards On the cover page In the UVR In the unit audit comments column
What is the primary channel of communication from the training NCO to MCI? a. b. c. d.
MCI Course 8012A
24 hours 36 hours 48 hours 96 hours
UVR Telephone E-mail Naval message
8-24
Study Unit 8, Lesson 3 Exercise
Lesson 3 Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3
MCI Course 8012A
Answer c c a
8-25
Reference Page 8-20 8-21 8-22
Study Unit 8, Lesson 3 Exercise
(This page intentionally left blank.)
MCI Course 8012A
8-26
Study Unit 8, Lesson 3 Exercise
LEADERSHIP REVIEW LESSON EXAMINATION Review Lesson
Estimated Study Time
1hours, 30 minutes
Introduction
The purpose of the review lesson examination is to prepare you for the final examination. We recommend that you try to complete your review lesson examination, without referring to the text, but for those items (questions) you are unsure of, restudy the text. When you finish your review lesson and are satisfied with your responses, check your responses against the answers provided at the end of this review lesson examination.
Directions
Select the ONE answer that BEST completes the statement or that answers the item. For multiple choice items, circle your response. For matching items, place the letter of your response in the space provided.
Item 1
Leadership can be best described as a. doing the job yourself. b. waiting to be told to do something. c. knowing what to do and delegating personnel to do the mission successfully. d. following the principles and traits of leadership.
Item 2
Identify the three essential elements required to lead. a. b. c. d.
Leader, two or more Marines, and time line. Mission, leader, and task. Situations, assigned mission, and group. Leader, situation, and group being led. Continued on next page
MCI Course 8012A
R-1
Review Lesson Exercise
Review Lesson, Continued
Item 3
The role of a leader can best be handled by a. b. c. d.
Item 4
tasking your work load. tasking your next leader to get the job down on time. supervising the workers so the tasks are accomplished in a timely manner. tasking workers to new jobs to accomplish the mission.
Which of the following statements best describes the objective of military leadership? a. The creation and maintenance of an organization which will accomplish any reasonable task, and will initiate suitable action in the absence of orders b. Waits to be told what to do and how to do it c. The creation of a unit that knows what to do by the standard operating procedures d. The sum of those qualities that enable an individual to understand what has to be done and takes the initiative in the absence of orders
Item 5
Name the three reasons why military leadership is so essential. a. b. c. d.
Item 6
Training, instructions, and physical fitness Coordination, cohesion, and mission accomplishment Mission accomplishment, liberty, and cohesion Training, security, and live fire exercises
Military leaders have two general responsibilities: a. b. c. d.
mission accomplishment and troop welfare units success and personal achievement training and live fire exercises authoritarian and persuasive leading Continued on next page
MCI Course 8012A
R-2
Review Lesson Exercise
Review Lesson, Continued
Item 7
Most Marines lead from what type of leadership style? a. b. c. d.
Item 8
Marines seek leadership to meet tangible needs that are measured by a. b. c. d.
Item 9
To have relationships with leaders and subordinates For different levels for different problems To decentralize authority and link the different levels of authority To create a barrier at each level of the rank
The purpose of the Marine NCO is to carry out orders, train Marines, and a. b. c. d.
Item 11
training, schools, and instruction. deployments, challenges, and training. training, experience, and physical fitness. training, fulfillment, and physical necessities.
What is the purpose of the chain of command? a. b. c. d.
Item 10
Trial and error Example and what they have been thought Combination of experience and what they have read Combination of authoritarian and persuasive
supervise. decentralize authority. train other Marine NCOs. pass the word.
What are the Marine NCOs four areas of responsibility? a. b. c. d.
God, country, corps, and unit Country, corps, organization, and subordinates Corps, country, unit, and himself God, state, unit, and subordinates Continued on next page
MCI Course 8012A
R-3
Review Lesson Exercise
Review Lesson, Continued
Item 12
As a Marine NCO, you are responsible for your subordinates' well-being and a. b. c. d.
Item 13
One of the best ways to maintain relations with both seniors and subordinates is to keep them on a __________ basis. a. b. c. d.
Item 14
professional family strict friendly
When dealing with seniors, what key elements should you follow? a. b. c. d.
Item 15
liberty. pay. physical needs. service record book.
Know your surroundings and leadership styles at all times Deal with them at work or when on liberty Be professional, strict, and to the point Respect, cooperation, and tact
Leaders may need from time-to-time to use their rank to a. b. c. d.
MCI Course 8012A
get what they want. set themselves above their subordinates. look out for their subordinates. ensure subordinates get the privileges they deserve.
R-4
Review Lesson Exercise
Review Lesson, Continued
Item 16
An audit consists of a review of each Marine’s _______ to ensure pay information is correct, entitlements are justified, and leave balance is accurate. a. b. c. d.
Item 17
When you get married, in what section of the Record of Emergency Data do you record your spouse’s and children’s names, dates of birth, and address? a. b. c. d.
Item 18
record of emergency data basic training record leave and earning statement individual deployment report
Personal Information Legal Guardian Information Death Benefits Information Dependent Information
Where would you go to obtain help setting up an allotment? a. b. c. d.
Unit administration office Legal administration office Marine recreational welfare office Unit operational office Continued on next page
MCI Course 8012A
R-5
Review Lesson Exercise
Review Lesson, Continued
Items 19 Through 21
Matching: In the space provided, place the letter of the purpose code from column 2 that applies to the type of allotment described in column 1. The answers in column 2 may only be used once. Column 1
Column 2
Allotment Description
Purpose Code
___ 19. A charitable contribution to a. C Navy-Marine Corps Relief b. H or CFC c. S ___ 20. To deposit money in an investment firm ___ 21. To start monthly mortgage payments Item 22
What is a legal document by which a person disposes of property after his or her death? a. b. c. d.
Item 23
Court ruling Power of attorney Signed document Will
Legal assistance on base or _______________ can prepare a will. a. b. c. d.
a company commander a civilian lawyer a court house an official web site Continued on next page
MCI Course 8012A
R-6
Review Lesson Exercise
Review Lesson, Continued
Item 24
A legal document by which you, the principal or grantor, give another person the authority to act as your agent is called a a. b. c. d.
Item 25
What are two types of power of attorney? a. b. c. d.
Item 26
Special and man-made General and specified Specified and limited General and specific
DEERS is the acronym for the a. b. c. d.
Item 27
power of attorney judge ruling will act of Congress
Defense Enrollment Eligibility Reporting System. Defense Elite Eligibility Reporting Scale. Defense Eligibility Elite Reporting System. Defense Electric Enrollment Reporting System.
The Marine Corps Dental Health Program, TRICARE, and TRICARE Dental are major components of a. b. c. d.
health care. prime care. medical care. dental care. Continued on next page
MCI Course 8012A
R-7
Review Lesson Exercise
Review Lesson, Continued
Item 28
Which of the following TRICARE options require active duty members to pay no fees? a. b. c. d.
Item 29
Debt-to-income ratio measures your a. b. c. d.
Items 30 Through 32
TRICARE Prime TRICARE Standard Medical care Dental
savings after your total income. current debt against current and projected savings. projected obligations against gross income. current obligations against your current income.
Matching: In the space provided, place the letter of the type of financial activity in column 2 that best describes the financial term in column 1. The answers in column 2 may only be used once. Column 1
Column 2
Financial Term
Financial Activity
___ 30. Net income ___ 31. Fixed expenses ___ 32. Variable expenses
a. Rent, utilities, insurance, and car payment b. Food, clothing, medical, and travel c. Social security, new car, taxes, and savings d. Salary after taxes and social security Continued on next page
MCI Course 8012A
R-8
Review Lesson Exercise
Review Lesson, Continued
Item 33
When setting up your goals, in what three areas do you look? a. b. c. d.
Item 34
Revolving credit means basically you can a. b. c. d.
Items 35 Through 38
Item 39
Money in the future, temporary needs, and current bills Temporary goals, mid term expenses, and long term goals Short-term, mid-term, and long-term goals Short-term, temporary-term, and long-term goals
buy things on credit and never have to pay for it. pay more for that item at a later date. have a credit report for future purchases. get items quicker without having cash.
Matching: In the space provided, place the letter of the appropriate category from column 2 that best describes the financial situation in column 1. The answers in column 2 may be used more than once. Column 1
Column 2
Financial Situation
Category
___ 35. ___ 36. ___ 37. ___ 38.
a. Advantage b. Disadvantage
Convenient Pay more at the end Helps establish your credit Can make unnecessary purchases
When you decide to use credit, the best guideline for lowering your monthly payments is to a. b. c. d.
wait for your statement to come and pay before it’s due. put as much money down as you can afford. pay the minimum down as the bill says. add 25 dollars to what you have to pay. Continued on next page
MCI Course 8012A
R-9
Review Lesson Exercise
Review Lesson, Continued
Item 40
What are basic items the bank needs for you to open a savings account? a. Name, social security, interest rate you expect, and minimum deposit b. Military ID card, social security number, source of income, and proof of insurance c. Name, address, source of income, and rate of interest d. Name, address, social security number, and minimum deposit
Item 41
What are the three types of IRAs? a. b. c. d.
Item 42
SEP, ROTH, traditional Trustee, Roth, rollover Individual savings, tax free, Roth Tax free, traditional, rollover
What criteria must be met when setting up an IRA? a. Obtain a lawyer, salary, and under the age of 70 1/2 b. Salary, defer payment on taxes on income funds set aside on retirement, and retired c. Defer payment on taxes on income funds set aside on retirement, retired on first job, and under the age of 70 1/2 d. Salary, under the age of 70 1/2, and defers payment on taxes on income funds set aside for retirement.
Item 43
Name the two government sponsored life insurance’s offered to military personnel. a. b. c. d.
Whole life and term life SGLI and VGLI Universal and permanent Ordinary and prudential Continued on next page
MCI Course 8012A
R-10
Review Lesson Exercise
Review Lesson, Continued
Item 44
Which of the following guidelines will help you choose the best policy when buying life insurance? a. Read and understand the policy, and be sure the agent is licensed with the state. b. The policy shows the amount you can borrow from it. c. The insurance company has a B+ rating. d. The insurance company sells you more coverage then you need.
Item 45
What are the three approaches that determine your life insurance needs? a. b. c. d.
Item 46
Assets, marital status, and needs Multiple earnings, wants, and assets Common sense, needs, and multiple earnings Assets, common sense, and marital status
What Marine Corps order contains the guidelines for assigning proficiency and conduct marks? a. b. c. d.
MCOP 1020 MCOP 1610.14 MCO P1070.12K MCO P1080.10 Continued on next page
MCI Course 8012A
R-11
Review Lesson Exercise
Review Lesson, Continued
Items 47 Through 51
Item 52
Matching: In the space provided, place the letter of the occasion code listed in column 2 to the occasion code for the proficiency and conduct marks listed in column 1. The answers in column 2 may only be used once. Column 1
Column 2
Occasion for Proficiency and Conduct Marks
Occasion Code
___ 47. ___ 48. ___ 49. ___ 50. ___ 51.
a. b. c. d. e.
Transfer Discharge Promotion To TAD Service school completion
SC PR TD TR DC
CD is the regular and Reserve code for which proficiency and conduct mark occasion? a. b. c. d.
Change of primary duty Discharge Promotion To TAD Continued on next page
MCI Course 8012A
R-12
Review Lesson Exercise
Review Lesson, Continued
Items 53 Through 56
Items 57 Through 60
Matching: In the space provided, place the letter of the proficiency quality in column 2 that best describes the proficiency described in column 1. The answers in column 2 may only be used once. Column 1
Column 2
Proficiency Description
Proficiency Quality
___ 53. Ability to complete assigned task ___ 54. Ability to direct, control, manage, and supervise ___ 55. In good health and athletic condition ___ 56. How one shows himself to others
a. b. c. d.
Personal appearance Leadership Mission accomplishment Physical fitness
Matching: In the space provided, place the letter of the proficiency rating from column 2 that best matches the proficiency description in column 1. The answers in column 2 can only be used once. Column 1
Column 2
Proficiency Description
Proficiency Rating
___ 57. Does acceptable work in some areas but is not dependable ___ 58. Needs close supervision when performing duties not in a routine nature ___ 59. Does superior work in all duties ___ 60. Needs assistance in dealing with extremely difficult or unusual assignments
a. b. c. d.
2.0 to 2.9 3.0 to 3.9 4.5 to 4.8 4.9 to 5.0
Continued on next page
MCI Course 8012A
R-13
Review Lesson Exercise
Review Lesson, Continued
Items 61 Through 64
Matching: In the space provided, place the letter of the conduct quality from column 2 that best matches the conduct description in column 1. The answers in column 2 may only be used once. Column 1
Column 2
Conduct Description
Conduct Quality
___ 61. Concerned with the distinction between right and wrong ___ 62. Positive opinion or way of thinking ___ 63. Polite, considerate, and well-behaved ___ 64. Effectively works well with others
a. b. c. d.
Attitude Cooperation Moral Fitness Courtesy
Continued on next page
MCI Course 8012A
R-14
Review Lesson Exercise
Review Lesson, Continued
Items 65 Through 68
Item 69
Matching: In the space provided, place the letter of the conduct rating from column 2 that best matches the conduct description in column 1. The answers in column 2 may only be used once. Column 1
Column 2
Conduct Description
Conduct Rating
___ 65. Not more than one nonjudicial punishment ___ 66. Demonstrates reliability, good influence, obedience, and industry ___ 67. No unfavorable impressions as to attitude, interest cooperation, obedience, observance of regulations ___ 68. Convicted by general, special, or more than one summary court-martial
a. b. c. d.
0.0 to 1.9 3.0 to 3.9 4.0 to 4.4 4.5 to 4.8
What is the primary purpose of the performance evaluation system? a. b. c. d.
Provide the Marine with a record of their career of service Support the Marine Corps need to maintain records Help the Marines with counseling, so they know were to go for help Support the centralized selection, promotion, and retention of the best qualified Marines Continued on next page
MCI Course 8012A
R-15
Review Lesson Exercise
Review Lesson, Continued
Item 70
Identify in order the five stages of the performance evaluation cycle. a. MRO summarizes the action, MRO/RO evaluates, RO reviews the evaluation, RS evaluates, and HQMC reviews and files b. MRO/RS develops and reviews, MRO provides summary of accomplishments, RS evaluates the MRO, RO completes evaluation, and HQMC reviews and files c. MRO summarizes the action, HQMC receives and evaluation, RS processes, MRO/RS develops the review d. RS evaluates, MRO/RO summarizes the action, MRO develops the review, MRO summarizes the accomplishments, and HQMC receives and process
Item 71
Identify the personnel in the reporting chain of command. a. b. c. d.
Items 72 Through 75
OIC, RO, MRO, CMC HQMC, RS, CMC, RO RS, RO, MRO, CMC RS, RO, Third officer, CMC
Matching: In the space provided, identify the responsibility in column 2 that best matches the reporting chain personnel in column 1. The answers in column 2 may only be used once. Column 1
Column 2
Reporting Chain Personnel
Responsibility
___ 72. Marine reported on a. Provides indepth observation of ___ 73. Reviewing officer the MRO's performance ___ 74. Commandant of the Marine b. Reviews the report for adherence Corps to policy and correctness ___ 75. Reporting senior c. Provides summary of accomplishments to the reporting senior d. Ensures fitness report is accurate and submitted within 30 days of the end of the reporting period Continued on next page MCI Course 8012A
R-16
Review Lesson Exercise
Review Lesson, Continued
Items 76 Through 80
Item 81
Matching: In the space provided, place the letter of the requirement from column 2 that best matches the reporting occasion in column 1. The answers in column 2 may only be used once. Column 1
Column 2
Reporting Occasion
Requirements
___ 76. ___ 77. ___ 78. ___ 79. ___ 80.
a. b. c. d. e.
Retirement and grade change Adverse and "Not observed" Transfer and adverse Change of duty and temporary assigned duty
Identify which of the following statements that would make a fitness report adverse. a. b. c. d.
Item 83
Promoted Reassigned Administrative fillers by HQMC Temporary duty past 31 days Extended deployment
What are the only two reports that cannot be extended? a. b. c. d.
Item 82
Transfer Change of RS To TAD Grade change CMC directed
Insufficient observed time Change of duty Incomplete academic education Failure to pass the physical fitness test
What is required on an adverse fitness report? a. b. c. d.
A desire to make or decline a statement To be counseled prior to the report Statement from the career counselor A copy of your OMPF Continued on next page
MCI Course 8012A
R-17
Review Lesson Exercise
Review Lesson, Continued
Item 84
What are the time criteria in years to appeal an inaccurate fitness report? a. b. c. d.
Item 85
The Master Brief Sheet (MBS) consists of a. b. c. d.
Item 86
Marine’s history in the Marine Corps Fitness reports Off duty employment Uniform issues
The Fitness Report Audit Program (FRAP) is used to a. b. c. d.
Item 88
the latest rifle score. the latest PFT score. general administration data. a summary of performance evaluation records.
The S-fiche of the OMPF contains what data? a. b. c. d.
Item 87
1 year 4 years 2 years 3 years
assist in a Marine’s reenlistment. give the Marine a choice of duty assignments. tell Marines the accuracy and completeness of their records. tell Marines of their next duty assignments.
Sergeants and above receive their MBS annually based on their a. b. c. d.
date of entry into the Marine Corps. date graduated from boot camp. birth date. last digit of their social security number. Continued on next page
MCI Course 8012A
R-18
Review Lesson Exercise
Review Lesson, Continued
Item 89
What is the time frame a Marine should request and review their Official Military Personnel File (OMPF)? a. b. c. d.
Item 90
Which form is used to request a Master Brief Sheet and Official Military Personnel File for sergeants and above? a. b. c. d.
Item 91
Review media Prepare outline Get training aids Prepare your learning objectives
What are the two types of learning objectives? a. b. c. d.
Item 93
Performance Evaluation System Request Form Personnel Management Support Branch Records Request Form Official Military Personnel Request Form Master Brief Sheet Request Form
Preparing a period of instruction consists of five steps. Identify the first step. a. b. c. d.
Item 92
1 year 2 years 3 years 4 years
Active and follow-on Enabling and supportive Terminal and enabling Terminal and supportive
The three characteristics of a learning objective are a. b. c. d.
verbs, nouns, and adjectives. primary, secondary, and back-up. behavior, condition, and standard. required, conditional, and alternate. Continued on next page
MCI Course 8012A
R-19
Review Lesson Exercise
Review Lesson, Continued
Item 94
What are the primary sources of training materials? a. Marine Corps Orders, Fleet Marine Forces Manuals, and technical manuals b. Marine Corps orders, Letters of instruction, and videos c. History books, Marine Corps Leatherneck, and newspapers d. Technical manuals, orders, and books
Item 95
What are the commonly used training aids? a. b. c. d.
Item 96
Print outs, newspapers, and television Model, transparencies, and films Books, films, and speakers Guest speaker, teachers, and flashcards
What are the five main elements of a lesson outline? a. Gain attention, body, transitions, questions, and summary b. Introduction, transitions, body, questions, and summary c. Introduction, body, transitions, secondary points, and summary
Item 97
The purpose of transitions is to a. b. c. d.
Item 98
take a break from speaking. provide a link between the lesson’s main elements. summarize what has been taught. provide an opportunity to ask questions.
What four steps are used when answering a question? a. Get question, answer the question, ask if there are any other questions, and summarize b. Ask a question, receive a question, answer the question, and summarize c. Repeat the question, verify the question, answer the question, and verify the answer d. Verify the question, ask the question, answer the question, and summarize Continued on next page
MCI Course 8012A
R-20
Review Lesson Exercise
Review Lesson, Continued
Item 99
What is the best method of testing performance and learning? a. b. c. d.
Item 100
What are the two preferred methods of rehearsing? a. b. c. d.
Item 101
Checklist Exams Feed back Essays
Mirror and audience Video recorder and mirror Feed back and tape recorder Audience and video recorder
What are the six fundamentals of oral communication? a. Voice, calm, word selection, raise and reflection, interest, and motivation b. Appearance, control, word selection, soft spoken, fear, and gestures c. Voice, volume, pause for effect, control nervousness, word selection, and rate d. Motivation, interest, trust, confidence, rapport, and appearance
Item 102
What are some ways to control nervousness? a. b. c. d.
Item 103
Recognize fear, prepare, and rehearse Talk slow, be confidence, study your work Fear, research, and control Appearance, trust, and attitude
When speaking to a group of people, avoid a. b. c. d.
profanity. appearance. motivation. teaching. Continued on next page
MCI Course 8012A
R-21
Review Lesson Exercise
Review Lesson, Continued
Items 104 Through 106
Item 107
Matching: In the space provided, place the letter of the result from column 2 that occur as a result of the speech behavior in column 1. The answers in column 2 may be used only once. Column 1
Column 2
Speech Behavior
Result
___ 104. Slow speech ___ 105. Fast speech ___ 106. Poor phrasing
a. Confuses students because they can't tell the beginning or ending of a sentence b. Causes the student to become disinterested c. Cause the student to have trouble understanding or keeping up d. Enhance student learning and retention
What are the four types of mannerisms speakers exhibit? a. b. c. d.
Item 108
What are the three elements of a positive attitude? a. b. c. d.
Item 109
Sincerity, motivation, praying, and voice Rapport, enthusiasm, gestures, and control Appearance, volume, punching, and motivation Appearance, gestures, posture, and eye contact
Recognize fear, praying, and volume Word selection, rapport, and force Sincerity, enthusiasm, and rapport Rapport, attitude, and appearance
Who can enroll in an MCI course? a. b. c. d.
High school students College students Local civilians Individual ready reserve (IRR) members Continued on next page
MCI Course 8012A
R-22
Review Lesson Exercise
Review Lesson, Continued
Item 110
Which of the following is a method of requesting an MCI course? a. b. c. d.
Item 111
What is a major error when students try to enroll in an MCI? a. b. c. d.
Item 112
Wrong social security number, course number, or course title Already enrolled in another course Has already completed the course Has not completed the prerequisite course
How many weeks should it take for Marines to receive the materials that they ordered? a. b. c. d.
Item 113
Call HQMC by phone Send a letter for application Complete an R-5 card Complete an R-9A application
1 to 2 weeks 2 to 4 weeks 4 to 6 weeks 6 to 8 weeks
What are the two ways to request transcripts? a. b. c. d.
In person and through a third party Mailed or electronically (e-mail) Via internet and naval message By phone and fax machine Continued on next page
MCI Course 8012A
R-23
Review Lesson Exercise
Review Lesson, Continued
Item 114
Identify a benefit of working your unit verification report (UVR) electronically. a. Allows the training NCO to view a Marine’s MCI or the entire unit’s MCIs b. Lets the training NCO learn more about MCI c. Gives the training NCO more computer time d. Allows the training NCO to do more MCIs
MCI Course 8012A
R-24
Review Lesson Exercise
Review Exercise Solutions
Answers
The table below provides the correct answers to the exercise items. If you have any questions, refer to the reference page listed for each item. Item Number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34
Answer c d c a b a d d c a b c a d c c d a a c b d b a d a c a d d a b c d
Page Reference 1-4 1-4 1-5 1-10 1-10 1-11 1-12 1-13 1-20 1-21 1-22 1-23 1-24 1-24 1-25 2-6 2-14 2-22 2-25 2-23 2-23 2-30 2-30 2-38 2-40 2-51 2-55 2-56 3-4 3-7 3-7 3-7 3-14 and 3-15 3-20 Continued on next page
MCI Course 8012A
R-25
Review Lesson Exercise
Review Exercise Solutions, Continued
Answers, continued
Item Number 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68
Answer a b a b b d a d b a c c d e b c a a c b d a a b d c c a d b b d c a
Page Reference 3-21 3-21 3-21 3-21 3-22 3-30 3-32 and 3-33 3-34 3-38 3-42 3-43 4-4 4-6 4-6 4-6 4-6 4-6 4-6 4-10 4-10 4-10 4-10 4-11 4-11 4-11 4-11 4-12 4-12 4-12 4-12 4-13 4-13 4-13 4-13 Continued on next page
MCI Course 8012A
R-26
Review Lesson Exercise
Review Exercise Solutions, Continued
Answers, continued
Item Number 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100
Answer d b d c d b a e b d a c b d a d d a c d b b d c c a b b b c a d
Page Reference 5-1 5-4 5-5 5-4 5-7 5-8 5-7 5-13 5-13 5-14 5-13 5-13 5-16 5-53 5-53 5-58 5-59 5-60 5-62 5-62 5-63 5-64 6-1 6-4 6-5 6-10 6-11 6-15 6-18 6-19 6-30 6-31 Continued on next page
MCI Course 8012A
R-27
Review Lesson Exercise
Review Exercise Solutions, Continued
Answers, continued
Item Number 101 102 103 104 105 106 107 108 109 110 111 112 113 114
MCI Course 8012A
Answer c a a b c a d c d c a b b a
R-28
Page Reference 7-4 7-5 7-6 7-7 7-7 7-7 7-12 7-13 8-4 8-5 8-9 8-14 8-15 8-20
Review Lesson Exercise
