K14-Implementing HFM - The Rock Opera

Implementing Hyperion Financial Management the Rock Opera

Chris Barbieri

Copyright ©2014 Chris Barbieri, Edgewater Ranzal

About Edgewater Ranzal

15 Years 700+ clients 1000+ projects

Focus Services People Methodology Customers Partnership

Copyright ©2014 Chris Barbieri, Edgewater Ranzal

We offer a full spectrum of EPM/BI Services Financial performance, Legal, Segment & Mgmt Reporting, Financial Close HFM Optimization, Performance Lab SOX Compliance Support

Business Intelligence

Consolidation

Installation, Upgrades, Migration, System Monitoring, Backup and Recovery, Disaster Recovery, Load Testing, Hardware Sizing, Exalytics Benchmarking

Dashboards & Scorecards, Financial Analytics & Reporting, Operational Analytics, What-if Analysis, Query & Reporting, Visual Exploration

Enterprise Planning Costing & Profitability Mgmt

Infrastructure

Data Integration, Financial Data Management, Data Warehousing, Master Data Management &DRM, ETL Services, Automation

Strategic Finance, Planning, Budgeting, Forecasting, Workforce Planning, Capital Planning, Project Financial Planning

Data Services

Project Management

Training & Support Services

Key Teach Course Delivery: Planning, Essbase, Financial Reporting, Smart View, HPCM, HFM, FDM, DRM, OBIEE Custom Training Delivery: Process & Reporting

HPCM Standard & Detailed Models, Waterfall Allocations, Activity Based Costing, Customer, Product & LOB Profitability

Project/Program Mgmt, EPM Road Maps, Application Reviews, Business Requirements, Process Change, Documentation

Support Services – Infrastructure & Application Support Contracts Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Hyperion Financial Management Act I Pre-project planning Requirements Design

Act II Build Test Data Conversion

Act III Training Parallel 1 Parallel 2 Go-Live

Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Pre-project planning Sponsorship & Vision: Business Case EPM products in scope Timeline ● Plan “A”, “B”, and “C” ● Build and maintain momentum

Budget Dependencies ● Other projects ● Business changes

Requirements agenda Logistics Resources ● Backfill ● Project management

Phases

Copyright ©2014 Chris Barbieri, Edgewater Ranzal

The Team

Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Requirements

Tell me what you want what you really, really want Define the Phase 1 scope ● What is out of scope? ● What goes into Phase 2?

Information ● Dimensions

Start with reports ● Make sure these fit within dimensions ● Identify all data sources

Current process To-be process For whom is this being built?

Resources

● Corporate? Divisions? Tax? ● External reporting? Management reporting? ● Define the user community (name names)

Pick 2 Scope

Time

Communication strategy High level project plan Copyright ©2014 Chris Barbieri, Edgewater Ranzal

The times they are a-changin’ Focus on benefits of the new system Communicate ● Weekly status meetings ● Next steps ●

● ● ● ●

Ownership

Issues Costs Timeline Monthly steering committee meetings

Risks ● Can manage those we identify

Don’t overwork the team ● They’ll be more resistant to the next project ● Align the new system with incentives

You will learn new, valuable skills! 75% time commitment for HFM admin Get ready for data conversion Vision! Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Timeline: Holiday Design System Build & Data Validation End User Training Parallel 1 December 2013 close Parallel 2 January 2014 close Go-live February 2014 close

August 2013 September – December 2013 January 20, 2014 February 10 – 14, 2014 February 24 – 28, 2014 March 10 – 14, 2014

Copyright ©2014 Chris Barbieri, Edgewater Ranzal

And once you're gone, you can never come back When you're out of the blue and into the black.

Design Information map Metadata Get to details

● This takes time ● The more we cover here, the shorter the build phase

Reports ● Prioritized list ● Formats

Rules Data integration Security ● Role ● Dimension access

Training

speak now… Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Build: Dimensions Foundation for everything ● ● ● ●

Data integration Rules Reports Security

Classic vs. EPMA

Dimension Year Period View Value Account ICP Entity Product Cost Center Territory Data Source Flows Business Line Segment Sell-to Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Too much information (running through my brain)

Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Metadata: I got a name Numeric base ● Only if this matches your GL system

Alpha parents ● TitleCaseNames ● Spell it out: search only by label ● Title Case Descriptions

Anything that shows up on a report Validation ● Description is instructive

Restrictions ● ● ● ●

80 characters No spaces * @ , { } “ - # . + ; / in names Anything but “&” or “\” in descriptions Names AND descriptions must be unique to integrate with Essbase/Planning ● ●

Across all dimensions Prefix by dimension code (AC, CC, PR, etc.)

Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Sample Dimensions

Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Volumes: This one goes to eleven! Applications Accounts ICP Accounts With Plug Accounts With Data Audit Consolidation Rules OrgBy Period Phased Submission Currencies Custom1 Custom2 Custom3 Custom4 Custom5 Custom6 Entity Hierarchies Entities (unique) ICP Members Scenarios Scenarios Using Process Mgmt Scenarios Using Data Audit

Median +1 Std Deviation 90 1,505 3,861 18 327 26 1,389 47% 17% 18% 29 61 184 3,372 78 2,375 39 866 21 185 27 46 32 55 4 12 697 4,225 215 1,140 12 31 7 11

High 19,349 2,273 7,490

150 23,897 20,484 5,681 1,199 27 32 44 21,199 7,770 89 37 78 Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Build: Rules Consolidation Hierarchies ● ● ● ●

One version of the truth Asset, Liability Revenue, Expense Flow, Balance

Calculation ● Current year retained earnings ● Roll-forwards

Translation ● ● ● ●

P&L method Balance sheet Historical rate Alternative rates

● 100% ● Joint ventures ● Automated intercompany eliminations ● Organization by period

Allocations Cash Flow Reports ● Better to pull a calculation from HFM ● Scenario variances in reports Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Build: Data Integration Data sources Mapping Direct integration ● ● ● ● ● ●

We're building the perfect beast

SAP Oracle eBusiness Suite JD Edwards PeopleSoft Centralized Automation

Flat files ● Any source ● Decentralized

Excel templates ● Avoid these ● Multiple dimensions fitted into a 2dimensional worksheet

Outbound ● Data warehouse ● Planning / Essbase Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Data Conversion Blues Dimension differences ● Increased level of detail ● Switch from quarterly to monthly

Mapping Old logic and data errors ● Do we make the new system wrong?

Report hierarchies Adjustments made in spreadsheets ● Rebuild from the general ledgers ● Allocations made outside the system

The business has changed Intercompany elimination automation Cash flow from bottom up Entities that changed currency

They call it Stormy Monday But Tuesday’s just as bad

● Or history in USD only

“Temps” don’t help since they don’t know your data Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Data Conversion: I can see clearly now Local currency, base entities Validate all dimensions ● All hierarchies

Translated balances Consolidated amounts ● Intercompany eliminations

Opening balance sheet Period 1: full trial balance Period 2: full trial balance ● Periodic ● YTD

Continue until Period ‘parallel -1’ Hard to add data before the start period Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Build: Reports Financial Reports ● Centralized: high re-use ● Dynamic: low maintenance ● “Pixel-perfect” ● Books ● PDF ● Pull these into Word or PowerPoint

Smart View ● Decentralized: individual users ● High-maintenance ● Excel Ad hoc ● Excel Functions ● Microsoft Word ● Microsoft PowerPoint ● Resource intensive Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Stop Developing! Sign off on requirements quickly Settle metadata ● Update only what’s needed for data validation

Prepare for training ● Deploy Smart View ● Schedule training

Finalize patches

Work from a “punch list”

Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Training: Administrator HFM ● Oracle Hyperion Financial Mgmt 11.1.2: Create & Manage Applications ● Oracle Hyperion Financial Mgmt 11.1.2: Create Rules Using Calc Mgr ● Oracle Hyperion Financial Reporting 11.1.2 for Financial Management

FDM ● Hyperion Financial Data Quality Management EE Administration

Infrastructure ● Oracle Hyperion Financial Mgmt 11.1.2 Installation & Configuration

I found the simple life ain't so simple When I jumped out, on that road

Knowledge transfer is critical to success! Copyright ©2014 Chris Barbieri, Edgewater Ranzal

End-user Training Delivery ● Instructor led ● ● ●

PowerPoint 10-12 users per class Train-the-trainer

● Remote ● ●

Record for playback Universal Productivity Kit

Customized ● Your application and processes ●

Ensure it’s complete

● Test/QA or Production environment

Content ● Project topics ●

● ● ● ●

Objectives: why are we doing this?

Project status Dimensions General navigation Close process ● ● ●

Data load & validation Forms Intercompany matching

● Reporting ● ●

Run financial reports & books Smart View

● Next steps Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Parallels All hands-on ● Load test if more than 200 concurrent users

Performed in Production … should be called “serial” All development is complete and data validated Parallel 1 ● Develop a permanent help desk ● Capture issues

Remediate Parallel 2 Avoid parallel fatigue Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Go-live

HERE COMES THE SUN! No Priority 1 issues Close is not performed in another system ● HFM is the book of record

Consultants provide minimal support Celebrate success! ● Thank everyone for their extra efforts ● Get reacquainted with your families ● Vision realized Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Encore More functionality ● Process Management ● Cash Flow

Financial Close Manager ● Financial Close ● Account Reconciliation Module ● Supplemental Details Module

Hyperion Tax Provisioning ● Prebuilt HFM application ● ●

Metadata, rules Forms, reports

● Add your entity structure

Oracle Financial Management Analytics ● Built on Oracle Business Intelligence Enterprise Edition

Planning Essbase Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Top That Act? Upgrade every 3-4 years Patch 2-3 times per year OracleTechnologyNetwork Support.Oracle.com Conferences ● Kaleidoscope ● Collaborate ●

Connection Point

● Oracle OpenWorld ● Regional user group Copyright ©2014 Chris Barbieri, Edgewater Ranzal

Copyright ©2014 Chris Barbieri, Edgewater Ranzal