JPCS PLM CONSTITUTION '09-'10

JUNIOR PHILIPPINE COMPUTER SOCIETY PAMANTASAN NG LUNGSOD NG MAYNILA CHAPTER

Intramuros, Intramuros, M anila The Premier National I.T. Student Organization

PREAMBLE

We, the students of Pam ant as an ng Lungsod ng Maynila, conscious of the vital role of  the youth in nation building, uniting ourselves in order to establish an organization that shall ensure solidarity among its members; preserve integrity of our common endeavor, and support the university in the fulfillment of its goals for a better Philippine Society, with the help of the Almighty God, do ordain and promulgate this Constitution and Bylaws.

ARTICLE I NAME, OFFICE, AND NATURE Section 1. The organization shall be called Junior Philippine Computer Society Pamantasan ng Lungsod ng Maynila (JPCS- PLM). It shall be domiciled inside and outside the PLM Campus, Intramuros, Manila. Section 2. The JPCS- PLM shall be an academic, nonprofit, nonpolitical and nonsectarian organization. Section 3. The JPCS shall be an independent organization, under the College of Engineering and Technology Student Council and should serve as a supporting ligament to other organizations in the College of Engineering and Technology such as CSSC, COESS and ECESS. This does not mean that these three organizations are under the JPCS likewise the JPCS under them.

ARTICLE II OBJECTIVES Section 1. To promote the spirit of cooperation and fellowship among its members and with other student organization. Section 2. To devote more time and effort to productive activities. Section 3. To provide assistance to members concerning their academic problems. Section 4. To undertake, carry out and implement programs and projects geared toward student’s development

ARTICLE III MEMBERSHIP AND DUES Section 1. Membership in the organization shall be open to all PLM students taking up BSCS, BSIT, BSECE and BSCoE, provided they adhere to the ideals of this Constitution and By-laws. Section 2. Each member is required to pay one hundred pesos (P 100.00) membership fee. 1

JUNIOR PHILIPPINE COMPUTER SOCIETY PAMANTASAN NG LUNGSOD NG MAYNILA CHAPTER

Intramuros, Intramuros, M anila The Premier National I.T. Student Organization

Section 3. One Hundred Pesos (P 100.00) shall be paid per school year by every member of the organization.

ARTICLE IV RIGHTS AND PRIVILEGES OF MEMBERS Section 1. Ail members of the JPCS- PLM shall be considered as active and participating members, and as such, shall be entitled to the rights, privileges and benefits hereinafter provided. Section 2. All members shall be fully informed of all the affairs, policies, program, projects and actions adopted by JPCS- PLM. Section 3. All members shall be entitled to all benefits from the program and projects of JPCSPLM. Section 4. All members are free to initiate, in any meeting of the organization, discussions of  issues other than those stated in the agenda.

ARTICLE V SUFFRAGE Section 1. All members of the organization may exercise suffrage. Section 2. The Executive Committee shall provide a system for securing the accuracy of  physical vote counting.

ARTICLE VI DUTIES AND RESPONSIBILITIES OF MEMBERS Section 1. All members must observe respect and uphold the Constitution and By-laws of JPCSPLM. Section 2. All members must abide by the policies, decisions and resolution adopted by the JPCS- PLM. Section 3. All members must attend and actively participate in all activities of JPCSPLM.

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JUNIOR PHILIPPINE COMPUTER SOCIETY PAMANTASAN NG LUNGSOD NG MAYNILA CHAPTER

Intramuros, Intramuros, M anila The Premier National I.T. Student Organization

ARTICLE VII EXECUTIVE COMMITTEE Section 1. The Executive Committee shall perform the legislative and administrative functions of that organization that shall be composed of the President, External Vice-President, Vice President for Majors, and the Board of Directors. Section 2. The Executive Committee shall be the implementing body to executive programs, actions and policies adopted by the JPCS- PLM. Section 3. The Executive Committee shall be composed of the following officers: • President • Vice President for CS Majors • Vice President for IT Majors • Vice President for Engineering Majors • Director for Information and Communication • Director for Special Interest Group & Advocacy • Director for Membership • Director for Public Relations & Publication • Director for Professional Development • Director for Corporate Affairs • Director for Finance • Representatives Section 4. The Executive Committee shall meet twice a month or as often as deemed as necessary. Section 5. Any officer who fails to attend the regular meeting set by the President should explain in writing to justify his side within three regular school days after session. Section 6. Any officer who fails to attend three consecutive sessions without the Executive Committee the reasons for his absence, shall automatically be dropped from his position.

ARTICLE VIII POWERS, DUTIES AND FUNCTIONS OF THE EXEUTIVE COMMITTEE Section 1. The President shall have the following powers, duties and functions; • Preside over the meetings of the Executive Committee and the sessions of the General Assembly. • Appoint Representatives with the consent of the Executive Committee upon the recommendation of the students from their respective levels. • See that the organization is being run in conformity with the policies set forth in this Constitution and By-laws. 3

JUNIOR PHILIPPINE COMPUTER SOCIETY PAMANTASAN NG LUNGSOD NG MAYNILA CHAPTER

Intramuros, Intramuros, M anila The Premier National I.T. Student Organization • •

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See that the duties of officers as set forth in the Constitution and By-laws are performed. Enforce the Constitution and By-laws, other rules and regulations which may be used from time to time; and Perform such other duties as his office may require or as may be delegated to him by the JPCS National Board of Directors.

Section 2. The Vice President/s shall have the following powers, duties and functions; • Assume the presidency in an ad interim capacity in case the President resigns or otherwise incapacitated. Since four Vice Presidents are therein, the Board shall elect from one of them.

Vice President for External Affairs: CO - preside with the President over the meetings of the Executive Committee and the sessions of the General Assembly. Assist the President in the conduct of the activities of JPCS- PLM outside the campus. Shall be the organization’s representative to the other organization inside this university in case the outside organization may call a meet with JPCS- PLM or when the President is not available; The official candidate for the JPCS National Board Shall be the link between outside organizations and the JPCS PLM; •

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VP for Majors Perform such other duties as his office may require or as may be delegated to him by the President or the JPCS National Board of Directors. Shall give prior attention to the course majors of their responsibility. Such as Computer Science, Information Technology, and Engineering Majors •

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Section 3. The Director for Information and Communication shall have the following powers, duties and functions: • Make annual report on the activities, plans and accomplishments of JPCS- PLM which are to be certified by the President and to be submitted to the JPCS National Board of  Directors; • Keep and preserve accurate, permanent written records of the proceedings of all JPCSPLM meetings, records of members and other papers regarding the activities of JPCSPLM; • Be responsible for all the correspondence of JPCS- PLM; • Be responsible for all the notices of organizational meetings and any correspondence incident to his office; • Serve notices of meetings to officers and duplicate and distribute the minutes of the meetings; • Acts as the historian of all activities of the organization during the term of the Executive Committee; 4

JUNIOR PHILIPPINE COMPUTER SOCIETY PAMANTASAN NG LUNGSOD NG MAYNILA CHAPTER

Intramuros, Intramuros, M anila The Premier National I.T. Student Organization •

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Must submit or is required to submit via electronic mail (e-mail) ALL minutes of  meetings of JPCS to the e-mail address of the Executive Committee; and Perform such other duties and functions as may be delegated to him by the President or the JPCS National Board of Directors;

Section 4. The Director for Finance shall have the following powers, duties and functions; • Receive and maintain custody of all funds and properties of JPCSPLM and keep an accurate, permanent written record thereof; • Collect all fees and make all payments of organizational accounts upon proper authorization from the President; • Renders financial reports periodically and as may be necessary; • Prepares/consolidates budgets involved in all JPCS projects; • Monitors all disbursements by the organization; • Must submit a financial report of each JPCS project to E. Committee within a week after completion of the said project. • Submit a financial receipt to the President during its sessions and to the Executive Committee in its by-monthly meetings; and • Perform such other duties and functions as may be delegated to him by the President or the JPCS National Board of Directors; Section 5. The Director for Membership shall have the following power, duties, and functions; • Keeps all records of JPCS members; • Monitors recruitment and selection of members into the organization; • Maintains the organization’s database; • Maintains the records of alumni members; • Completes the chapter application form; and • Perform such other duties and functions as may be delegated to him by the President or the JPCS National Board of Directors. Section 6. The Director for Public Relations and Publications shall have the following powers, duties, and functions; • Handles all matters concerning the dissemination of information to the public. • Handles liaison work between and among JPCS Chapters as delegated by the president. • Manages all publications of the Chapter. • Perform such other duties and functions as may be delegated to him by the President or the JPCS National Board of Directors. Section 7. The Director for Professional Development shall have the following powers, duties, and functions; • In-charge of all study groups. Formulates and develops these groups to help the students. • Aims to improve the knowledge and ability of all members of the organization. • Report the development and activities of each study group to the Board. • Oversees all JPCS project. 5

JUNIOR PHILIPPINE COMPUTER SOCIETY PAMANTASAN NG LUNGSOD NG MAYNILA CHAPTER

Intramuros, Intramuros, M anila The Premier National I.T. Student Organization • • •

Make sure that all requirements of all projects are properly submitted and documented. He/She may not be directly in-charge of any project Perform such other duties and functions as may be delegated to him by the President or the JPCS National Board of Directors

Section 8. The Director for Special Interest Group and Advocacy shall have the following powers, duties, and functions; Shall be in charge of maintaining the JPCS PLM web site, email address, and E-groups; • • Shall be the owner and moderator of the JPCS PLM E-groups; • Together with the Dir. for Professional Development, responsible in facilitating seminars, workshops and trainings conducted by the organization; • Perform such other duties and functions as may be delegated to him by the President or the JPCS National Board of Directors. Section 9. The Director for Corporate Affairs shall have the following powers, duties, and functions; • Serves as the Chapter Representative to the JPCS National Board if the VP for External Affairs resigns or otherwise incapacitated; • Takes care of companies supporting JPCS; • In-charge of coordinating with corporate sponsors in each project; • Perform such other duties and functions as may be delegated to him by the President or the JPCS National Board of Directors.

ARTICLE IX ELECTION & QUALIFICATION OF THE EXEUTIVE COMMITTEE Section 1. Election of officers of the JPCS - PLM shall be physical voting. Section 2. The outgoing JPCS - PLM Executive Committee shall establish procedures on election. Section 3. Any bonafide PLM Student taking up BS Computer Science, BS Information Technology, BS Electronics and Communications Engineering and BS Computer Engineering student possessing the qualifications herein enumerated is eligible to hold any position in the Executive Committee, to wit: • Currently enrolled in a CS, IT, ECE or CoE bachelor course, as certified by the College of Engineering and Technology; • Having a present GWA of at least 2.50; • Have unquestionable loyalty to the organization and unwavering commitment to its endeavor; • Having established residence in the University and in his/her bachelor course for at least one (1) school year immediately preceding the election.

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JUNIOR PHILIPPINE COMPUTER SOCIETY PAMANTASAN NG LUNGSOD NG MAYNILA CHAPTER

Intramuros, Intramuros, M anila The Premier National I.T. Student Organization

ARTICLE X REPRESENTATIVES Section 1. The organization shall have one representative from each of the year levels. Section 2. The representatives will be appointed by the President with the consent of the Executive Committee upon the endorsement of the students with respect to their year level.

ARTICLE XI ACCOUNTABILITY OF OFFICERS AND MEMBERS Section 1. All officers and members of the organization shall serve with the highest degree of  responsibility, integrity, loyalty, and efficiency and shall be accountable to the JPCS- PLM. Section 2. Any officer of the JPCS- PLM shall be removed from the office by the impeachment for willful violation of this Constitution and By-laws, gross neglect of duties, or have failed the organization’s expectation regarding to his/her actions. Section 3. No officer shall be removed from office by impeachment without the concurrence of  at least two-thirds (2/3) of all members of the Executive Committee. However, the officer being tried shall not participate in any way in the impeachment proceedings. Section 4. In any case wherein an elected officer will be removed from office due to disqualification, the remaining body of the Executive Committee with the consent of the advisers or faculties has the right to appoint a new officer to assume his/her post.

ARTICLE XII ADVISER Section 1. The Adviser shall give general advice and guidance to the organization. Section 2. The Adviser shall review all authorized activities. Section 3. The Adviser shall be the official spokesman to· the University Administration. Section 4. The Adviser shall perform such other functions as may be provided by proper university authorities.

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JUNIOR PHILIPPINE COMPUTER SOCIETY PAMANTASAN NG LUNGSOD NG MAYNILA CHAPTER

Intramuros, Intramuros, M anila The Premier National I.T. Student Organization

ARTICLE XIII FUNDS Section 1. The general funds of JPCS - PLM shall consist of the collected annual membership fee of P100.00 – One Hundred Pesos. Section 2. The money collected from donation, fund raising or any other mode shall from part of  the funds.

ARTICLE XIV AMENDMENTS Section 1. This constitution and By-laws can be amended every school year by a vote of twothirds (2/3) of all the present members in a regular or special meeting specifically called for that purpose. Section 2. All proposals for amendments must be submitted in written form with the explanation to the Secretary at least fifteen (15) days prior to the regular or special meeting specifically called for that purpose. ARTICLE XV EFFECTIVITY

This Constitution and by-laws, after being ratified by the majority of the officers of the organization representing its members and verified by the faculty adviser, shall take effect upon the approval of the school administration. Adapted, JPCS JPC S PL PLM M - C HA HAPT PTER O FFIC ERS SY 2009-2010 

Linel U. Lazatin PLM- Cha pte r Pres Preside ide nt Jerome C. Gua rin VP for External Affairs VP Majors

Kim Bry Brya a n La La mb ert H. Me d ina

Wilvo Wilvo r U. U. Orb igo

Berna rdo V. Seb a stia n

VP for Informa tion Tec Tec h.

VP for for Eng ine ering

VP for Com pute r Sc ienc e 8

JUNIOR PHILIPPINE COMPUTER SOCIETY PAMANTASAN NG LUNGSOD NG MAYNILA CHAPTER

Intramuros, Intramuros, M anila The Premier National I.T. Student Organization

Chapter Directors Charity D. Lenogon Direc Direc tor for Corporate Affairs Da rielyn rielyn D. Crista Crista les Director for Finance Alyss Alyss Pea rl C. A lca nta ra Director for Information & Communication Ap p le Joy B. B. Ba Ba ta in Deputy Director Director Information Information & Co mm unica tion tion C ha ris risse J. Fo Fo nt a nilla Direc Direc tor for Mem be rship rship KT V. Fortun Fort un y Deputy Directo r for for Mem be rship rship Ma . Re Re na Joy T. T. Uy Uy Direc Direc tor for Profes Profess siona l Deve lop me nt Ferna nd o Pa ul C. Lleg Lleg o Director for Public Relations & Publication Lliño G . De l Ro Ro sa rio rio Direc Direc tor for for Spe c ial Interest Interest Group & Ad voc ac y Mikha il Aa ron T. T. Co rtez Deputy Direc Direc tor for for Spec Spec ial Interes Interestt Group & A dvoc ac y

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