Joem Ojt-narrative Report
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ON THE JOB TRAINING AT THE BUREAU OF AGRICULTURAL STATISTICS PROVINCIAL OPERATION CENTER AKLAN CULTURAL CENTER, KALIBO, AKLAN
A Narrative Report
Presented to The faculty of the School of Arts and Sciences AKLAN STATE UNIVERSITY Banga, Aklan
In partial fulfillment of the Requirements for the Degree BACHELOR OF ARTS Major in English
JOEMARIE D. GUILLER
March 2012
i
Republic of the Philippines AKLAN STATE UNIVERSITY School of Arts and Sciences Banga, Aklan APPROVAL SHEET A PRACTICUM NARRATIVE REPORT Title:
ON THE JOB TRAINING AT THE BUREAU OF AGRICULTURAL STATISTICS PROVINCIAL OPERATION CENTER, KALIBO, AKLAN
Name:
JOEMARIE D. GUILLER
Degree:
BACHELOR OF ARTS
Major:
ENGLISH
Accepted:
Date
MARY EDEN M. TERUEL, PhD Practicum Adviser
GRACE C, CRUZ Bachelor of Arts Adviser
MARCELINA L. OQUENDO Division Chair, Communication, Language, Humanities and Culture Approved:
MARY EDEN M. TERUEL, PhD Dean, School of Arts and Sciences
ii
ACKNOWLEDGEMENT
The
trainee
wishes
to
express
her
sincere
thanks
and
appreciation to the following persons for their utmost support, for their inspiration and assistance for the success of this training. Dr.
Danilo
E.
Abayon,
University
President,
for
the
approval to undertake the On-the-Job training, Dr. Mary Eden M. Teruel,
Dean
School
of
Arts
and
Sciences,
as
well
as
the
trainees OJT Adviser, the SAS faculty for their encouragement, support,
patience,
advices
and
inspiration
that
helps
the
trainee to preserve this work into a sweet success. To the very progressive PASO family whose expertise and experiences narrative staff
have
become
report.
for
their
Sir
the
inspiration
Manuelito
untiring
V.
to
finished
Delegencia,
assistance
and
PASO
inspiring
this
and
his
words
and
encouragement to the trainee. The trainee sends his heartfelt gratitude to his parents for
the
trust
and
guidance
that
has
served
as
her
fruitful
endeavor, also his gratitude to his classmates, friends and to his very special someone, Ms. Shella Gregorio
iii
for the love,
pieces of advice, suggestions, moral and spiritual support that makes the trainee to be strong in times of struggles. Above
all,
to
Almighty
God
for
the
wisdom,
strength,
guidance and grace he bestowed upon the trainee. For without Him, this narrative report would not be possible.
iv
TABLE OF CONTENTS Page TITLE PAGE
i
APPROVAL SHEET
ii
ACKNOWLEDGEMENT
iii
TABLE OF CONTENTS
v
LIST OF APPENDICES
vi
Chapter 1.
INTRODUCTION Background and importance of OJT General Objectives Profile of the Cooperating Agency Time and Date of OJT
2.
STRATEGIES AND METHODOLOGIES Actual On the Job Training Results and Observations Problems Encountered Solutions Made Lessons Learned
3.
SUMMARY, CONCLUSIONS AND RECOMMENDATIONS Summary Conclusions Recommendations
v
LIST OF APPENDECES
Appendix
Title
Page
A
Letter of Application
B
Letter of Recommendation
C
Compilation of Weekly Progress Report
D
Compilation of Daily Time Record
E
Performance Rating
F
Certificate of Completion
G
Pictorials
vi
Chapter 1 INTRODUCTION
Background and importance of the On-the-Job Training The Bachelor of Arts is a four year degree course which offers
two
major
Mathematics,
under
areas the
of
School
specialization, of
Arts
and
English Sciences
and (SAS)
department. On-the-Job training is an important phase in life of a student. It comprises one hundred eighty-nine hours of handson training on a chosen cooperating agency designed to acquire relevant knowledge and skills at work. It is not only a mere requirement for graduation but it is also an opportunity for student to gain actual experiences and skills that could made them physically, mentally and emotionally prepared for future undertakings in entering the world of work. It is an activity that refined the skills and knowledge of the students and could help them deal with the responsibility with the ever-changing environment in their workplace. This
training
was
intended
to
enhance
and
develop
personality to become competitive individual in the field of office
work
habits
and
and
give
ethics
and
them
opportunity
practices
preparations for future employment.
vii
good
to
acquire
working
desirable
attitudes
in
On-the-Job training enables student to become independent and develop their confidence to perform all assigned task in a productive manner during the period of attachment. It broadens the trainee’s perspective of knowledge that this activity could offer.
The
students
were
expected
to
be
more
efficient
and
competitive individual equipped with the necessary skills and experiences they gained in the training thus increasing their opportunity for advancement in the field of office management.
viii
Objectives of the On-the-Job Training In
line
with
the
School
of
Arts
and
Sciences’
goal
to
provide highly competent and competitive professionals, manager, executive business/ public leaders and entrepreneurs responsive to the needs of dynamic environment, the practical program aims to: 1. Provides
students
confidence
and
handling
self
tasks
motivation
to
build
self-
in
professional
growth. 2. Enable the students to gain experiences, relate and apply the theories he/she learns in school to real office situations and problems. 3. To
assists
individuals
in
developing
professional
and interpersonal relationship necessary for success in the workplace.
ix
Profile of the Cooperating Agency Historical Background The emergence of the Bureau of Agricultural Statistics was
spurred
agricultural
by
the
government
database
in
the
efforts
country.
to
In
improve
the
past,
the
the
agricultural data system suffered from significant gaps, some duplications and occasional issues on the relevance of some data series
to
users.
responsible
for
The
the
major
reasons
agricultural
were:
statistics,
(1)
the
the
agency
Bureau
of
Agricultural Economics (BAEcon), was originally set up as a user rather than a producer of statistics, (2) the development of agriculture
statistics
received
a
very
low
priority
in
the
sharing of limited resources allotted to the statistical system, and
(3)
the
widespread
duplication
of
statistical
activities
among government agencies resulting in conflicting figures and confusion among data users. To address this situation, the BAS was established as one of the seven (7) bureaus of the Department of Agriculture under Executive Order No. 116 issued on January 30, 1987, to take
charge
of
the
production
of
statistics
on
agriculture,
fishery and related fields. The BAS has assumed most of the functions of its predecessor, the BAEcon. In year 2000, the BAS structural organization was strengthened and reoriented pursuant
x
to the relevant provisions of DA Administrative Order No. 6 series
of
1998
in
compliance
with
the
provisions
of
the
Agriculture and Fisheries Modernization Act or RA8435 of 1997. This law designates BAS as the central information soure and server of the National Information Network (INN) of Department of Agriculture.
Mission The Bureau of Agricultural Statistics is the principal government agency for the efficient collection, processing, analysis and dissemination of official statistics on agriculture and fisheries as inputs to policy and decision towards a sustainable agricultural development.
Vision The Bureau of Agricultural Statistics is a credible agricultural statistical organization delivering high quality products and services by a competent workforce, using appropriate technologies to support the information needs of stakeholders.
xi
Time and Place of OJT The OJT was conducted from January 17, 2012 to February 30,
2012
Operation trainee
at
Bureau
Center was
Aklan
assigned
of
Agricultural
Cultural at
Bureau
Statistics
Center, of
Kalibo,
Agricultural
Provincial Aklan.
The
Statistics
Provincial Operation Center under Sir Manuelito V. Delegencia, PASO. The trainee office hours were from 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 5:00 p.m. daily for four days of working week.
xii
Chapter 2 STRATEGIES AND METHODOLOGIES This
Chapter
presents
the
strategies
and
methodologies
applied by the trainee during his training conducted at the BAS POC. It includes the actual hands-on activities during the onthe-job training. Actual On-The-Job Training Dubbed as a Data collector, the trainee performed different tasks and activities during the training. This includes: Attending office,
seminars.
the
trainee
Characterizing Objectives
Small
is
to
During
his
attends Farmers
the of
generate
first
two
seminar
the
benchmark
days
at
the
“Survey
on
Philippines”, statistics
which
on
the
socioeconomic characteristics of farmers that will support the prioritization
and
development
of
agricultural
programs
and
project. And on February 14, 2012 he also attended the seminar on “2012 Survey of Food Demand for Agricultural Commodities”. The Objectives of the survey is to generate data on per capita consumption
of
rice,
corn
and
other
agricultural
food
commodities. Reading
some
article.
The
trainee
felt
nervous
when
he
is
assigned to read some articles on the survey because he is so xiii
bashful in facing crowd. Having conscious of what people will say to him after he reads. But the trainee thought positive side that anything happened it just a mistake. Surveying.
The trainee goes to Barangay Caano, Kalibo,
Aklan to conduct a survey on Characterizing Small Farmers of the Philippines.
During
his
first
day
of
survey,
the
trainee
experiences the hardship in going to that said barangay because the tricycle won’t go immediately unless it is full. To consumed time the trainee learned that it is easy to go to Barangay Caano if you wait along the National Highway going to New Washington. The
trainee
felt
nervous
in
asking
question
to
the
respondent because it is his first time to conduct a survey without other person accompanied him and doesn’t know how to get the cooperation of the respondent. The trainee learned through observation that, you should be polite every time,
be patient
enough and be lively because the questionnaire is too long the interviewee might get bored. Editing the data gathered. The trainee analyzed the data gathered
from
the
respondent.
The
trainee
changed,
arranged,
gave the corresponding value of the product and translated the information
or
data
gathered
from
understanding.
xiv
the
respondent
for
better
other related tasks. The trainee did other related tasks such as:
Sending letter to JRS Express.
Computer works such as making files on the computer, encoding and printing out the documents.
Paying telephone bills.
Cleaning the office, washed the dishes, securing all windows and doors are properly locked and all office lights and other electrical equipments are properly discharged and off.
Results and Observations This presents the results and observations gathered by the trainee during the conduct of the OJT activities. Specifically, this includes the problems encountered, the solutions take to solve the problems and the lessons learned during the training. Problems Encountered 1. The trainee didn’t know how to troubleshoot computer and printer when something went wrong. 2. The trainee received unclear instructions. 3. The
trainee
is
unfamiliar
with
some
office
terminologies. 4. The trainee easily gets tired in locating the house of the sample respondent. xv
5. The trainee loses his voice because the questionnaire to be asked is consisting of 14 pages. 6. The
trainee
is
confused
on
things
especially
when
there are many tasks assigned. Solutions Made 1. The
staff
taught
the
trainee
how
to
troubleshoot
computer and printer in case something went wrong. The staff also advised the trainee to take time to avoid haste. 2. The trainee courteously requested the staff to repeat the instruction for clarification. The trainee also texted
the
staff
and
ask
for
clarification
of
the
assigned tasks. 3. The trainee asked the staff of what does it mean when they say such office terminologies. 4. The
trainee
politely
asked
for
assistance
to
the
people who know that specific person. 5. The trainee asked his field supervisor for 2 days of rest so that his voice will recharge. 6. The
trainee
had
learned
to
organized
things
and
concentrated to the tasks that should be done first.
xvi
Lessons Learned 1. The
trainee
observed
proper
time
management,
organizing tasks to save time, patience and passion to work. 2. The trainee learned professionalism. 3. The trainee learned to ask with courtesy. 4. The trainee love and enjoy working with other people and gain more friends and mentors which helps him in times of doubt. 5. The trainee learned to socialize different person and had
overcome
Specifically
his
shyness
in
in
conducting
facing survey
other on
people. different
barangay, such as Brgy. Caano and Brgy. Linabuan Norte 6. The trainee learned to follow instruction. Especially in computer works such as encoding and printing. 7. As a trainee don’t hesitate to ask for assistance to avoid miscommunication. 8. Through training
observation
and
would
as
serve
future.
xvii
constant a
training
practice, ground
in
this the
Chapter 3
SUMMARY, CONCLUSIONS AND RECOMMENDATION
This
chapter
recommendations
presents
gathered
from
the
summary,
the
daily
conclusions activities
of
and the
trainee in the office.
Summary Every second semester, the fourth year Bachelor of Arts students were required to undergo an on-the-job training in the different offices in Aklan with a minimum of one hundred eightynine hours. The trainee opted Bureau of Agricultural Statistics Provincial Operation Center as cooperating agency. The main goal of the trainee is to gain information about and experiences in the field f office works as a springboard for future employment. The
trainee
molded
the
trainee
to
become
independent
in
performing the assigned tasks efficiently, learn to live on her own and adjust to the new environment and with the people around her. The trainee learned to be independent and develops sense of responsibility in performing the assigned tasks. Furthermore, the
training
provides
a
glimpse
trainee could apply in the future.
xviii
in
office
works
which
the
After a month of training and real office works exposure, the trainee was equipped with the skills that were learned in the four corners of the room and his intellectual progress and knowledge
towards
technology
were
heightened.
The
trainee’s
perseverance made his personality whole that he may be ready for new challenges in life. Conclusions Base trainee
at
on
the
the
training
Bureau
of
experiences Agricultural
gathered
by
Statistics
the
OJT
Provincial
Operation Center, the conclusions have been drawn. The different activities gave insights to the trainee the desirable
working
habits,
thus
relations
to
office
staff.
the
enhancing The
harmonious
trainee
also
human learned
manipulative and clerical skills that may better prepare the trainee in the future employment. The working potential of the trainee have been developed during the duration of the training.
xix
Recommendation For the Bureau of Agricultural Statistics POC: 1. The office must be bigger enough and the ceiling must be renovated. 2. The office must have an additional staff. 3. They must have more cabinet so that their files and other documents will be properly arrange and keep. 4. They must orient the trainee to be familiar with the different
office
activities,
office
facilities
and
equipment. For the Bachelor of Arts Program: 1.
The
student
agencies
should
that
are
be
exposing
related
to
to
offices
or
field
of
their
expertise. 2. Student should be given more computer works so that they can practice their skills and through that they can acquire new knowledge and information which will helps them in the future. 3. The student should be given more time of training to gain
more
office
information
works
which
and
they
employment.
xx
knowledge can
use
in
from
different
their
future
Appendix A. Letter of Application to the BAS POC
Republic of the Philippines AKLAN STATE UNIVERSITY School of Arts and Sciences Banga, Aklan January 10, 2012 Manuelito V. Delegencia PASO, Bureau of Agricultural Statistics Aklan Cultural Center, Kalibo, Aklan Mr. Delegencia: I am a fourth year Bachelor of Arts in English student of Aklan State University. In partial fulfillment of the requirement of this course, I am required to have an On-the-Job Training (OJT) for minimum of 189 hours starting January 2012 to February 2012. I would like to apply as trainee in your office because I genuinely feel the training and experiences will broaden my knowledge in various areas like office filling, communication, computer works and other available training experiences in your office. I hope that I will be accommodated in your office. Thank you very much and more power. Very truly yours, (Sgd.) JOEMARIE D. GUILLER Noted: (Sgd.) MARY EDEN M. TERUEL, PhD OJT Adviser (Sgd.) MARCELINA OQUENDO Chair, Division of Language, Communication and Humanities (Sgd.) MARY EDEN M. TERUEL, PhD Dean xxi
Appendix B. Letter of Recommendation to the BAS POC Republic of the Philippines AKLAN STATE UNIVERSITY School of Arts and Sciences Banga, Aklan January 10, 2012 Mr. Manuelito V. Delegencia PASO, Bureau of Agricultural Statistics Aklan Cultural Center, Kalibo, Aklan Mr. Delegencia: One of the academic requirements of the Bachelor of Arts (AB- 4 English) curriculum of the Aklan State University is for students to undergo an On-the-Job Training (OJT) with a minimum of 189 hours in any office. As regards to this, may we request from your office the accommodation of Mr. Joemarie D. Guiller for his OJT in your office. We firmly believe that his training in your office could provide him the relevant experiences necessary for frontline employees. We would highly appreciate the assistance you could extend as regards this request. Very truly yours, (Sgd.) MARY EDEN M. TERUEL, PhD Practicum Adviser Noted by: (Sgd.) MARY EDEN M. TERUEL, PhD Dean, School of Arts and Sciences Approved: (Sgd.) MANUELITO V. DELEGENCIA PASO, Bureau of Agricultural Statistics xxii
Appendix C. Compilation of Weekly Progress Report WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. Guiller Week Number
: 1
Inclusive Date : January 17-20, 2012
Date
January 17&18, 2012
Accomplishment
Reported seminar
and on
attended survey
on
the
two
days
characterizing
small farmers of the Philippines.
January 19, 2012
Went to Brgy. Captain of Caano to asked
for his permission to conduct a survey on their Barangay. Locate the house of the
sample
respondent
and
able
to
finished interview 2 sample respondents.
January 20, 2012
Conducted a survey and able to finished
interview 2 sample respondents.
Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee
Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC xxiii
WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. Guiller Week Number
: 2
Inclusive Date : January 24-27, 2012 Date
January 24, 2012
Accomplishment
Locate the house of the respondent and then conducted the survey and able to finished interview 2 sample respondents.
January 25, 2012
Familiarized
equipment
with the different office
and
facilities.
Encoded
and
printed Memorandum of Understanding and Acknowledgement letters. January 26-27, 2012
Went to barangay Caano and continue the
survey and able to finished interview 4 sample respondents.
Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee
Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC xxiv
WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. Guiller Week Number
: 3
Inclusive Date : January 31-3, 2012 Date
January 31, 2012
Accomplishment
Locate the house of the respondent and then conducted the survey and able to finished interview 2 sample respondents.
February 1, 2012
Went
to
Bureau
of
Statistics
Office
and
Agricultural asked
for
clarification about the list of sample respondents also asked for another list of and
respondent able
to
and
continue
accomplished
the
survey
2
sample
respondents. February 1&2, 2012
Went to barangay Caano and continue the
survey and able to finished interview 4 sample respondents
Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC xxv
WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. Guiller Week Number
: 4
Inclusive Date : January 7-10, 2012 Date
February 7&8, 2012
Accomplishment
Edited all the data gathered from the respondent
and
able
to
finished
10
respondents’ questionnaire. It involves checking and
of
completeness,
acceptability
of
consistency
the
information
collected from the respondents.
February 9, 2012
Edited all the data gathered from the respondent
and
respondents’ the
able
to
finished
questionnaire
Certification
and
of
8
signed
Appearance
accomplished the call sheet. February 10, 2012
Reviewed
all
questionnaire
if
respondents’
there
is
information
or data that lacks. Filed all documents for
the
information
general
editing
gathered
and
of
verifying
questionable information. Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC xxvi
all
WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. Guiller Week Number
: 5
Inclusive Date : February 14-17, 2012
Date
February 14, 2012
Accomplishment
Reported
and
attended
the
seminar
on
survey on 2012 Survey of Food Demand for Agricultural Commodities.
February 15, 2012
Went to Brgy. Captain of Linabuan Norte
to asked for his permission to conduct a survey on their Barangay. Locate first the house of the sample respondent. February 16&17, 2012
Conducted a survey and able to finished
interview 4 sample respondents.
Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC
xxvii
WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. Guiller Week Number
: 6
Inclusive Date : February 21-24, 2012 Date
February 21, 2012
Accomplishment
Continue the survey and able to finished
interview 2 sample respondents for that day. February 22, 2012
Locate
the
house
of
the
sample
respondent and continue the survey and able to accomplished 2 respondent of the survey. February 23, 2012
Continue the survey and accomplished the
remaining 1 respondent. and signed the Certificate
of
Appearance
and
Call
sheet. February 24, 2012
Edited all the data gathered from the respondent.
It
involves
completeness, acceptability
checking
consistency of
the
and
information
collected from the respondents.
Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC
xxviii
of
WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. Guiller Week Number
: 7
Inclusive Date : February 28-30, 2012
Date
February 28, 2012
Accomplishment
Checked and reviewed all the documents
if
there
is
information
or
data
that
lacks. February 29, 2012
Filed
all
documents
for
the
general
editing of all information gathered and verifying questionable information. February 30, 2012
Checked and prepared Daily Time Record and filed it for the approval
of Sir
Delegencia.
Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC
xxix
Appendix D. Compilation of Daily Time Record (DTR) DAILY TIME RECORD JOEMARIE D. GUILLER
For the month of January 17-31, 2012 Official hours for arrival
Regular days_______
and departure
Saturdays_______
A.M.
P.M.
Days
Arrival
Departure
Arrival
Departure
17 18 19 20 24 25 26 27 31
8:00 8:00
12:00 12:00
1:00 1:00 1:00
4:00 4:00 4:00
8:00 8:00 8:00 8:00 8:00 8:00
12:00 12:00 12:00 12:00 12:00 12:00
1:00
5:00
1:00 1:00 1:00
5:00 5:00 5:00
I certify on my honor that the above is a true and correct report of the hours of work performed, record of which was made daily at the time of arrival and departure from office.
(Sgd.) JOEMARIE D. GUILLER Student Trainee
(Sgd.) MANUELITO V. DELEGENCIA Director, BAS POC
xxx
DAILY TIME RECORD JOEMARIE D. GUILLER For the month of February 1-30, 2012 Official hours for arrival
Regular days_______
and departure
Saturdays_______
A.M.
P.M.
Days
Arrival
Departure
Arrival
Departure
1 2 3 7 8 9 10 14 15 16 17 21 22 23 24 28 29 30 31
8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00
12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00
1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00
5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00
1:00 1:00 1:00 1:00 1:00 1:00 1:00
5:00 5:00 5:00 5:00 5:00 5:00 5:00
I certify on my honor that the above is a true and correct report of the hours of work performed, record of which was made daily at the time of arrival and departure from office.
(Sgd.) JOEMARIE D. GUILLER Student Trainee
(Sgd.) MANUELITO V. DELEGENCIA Director, BAS POC xxxi
Appendix F. Performance Rating PERFORMANCE RATING Student’s Name: JOEMARIE D. GUILLER
Performance Rating: ______________
Comments:_______________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ _________________________________.
MANUELITO V. DELEGENCIA BAS POC Regional Director
Criteria: Physical Appearance
15%
__________
Courtesy
15%
__________
Human Relations
20%
__________
Punctuality and Attendance
20%
__________
Initiative
15%
__________
Stress Tolerance
15%
__________
100% xxxii
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