Joem Ojt-narrative Report

ON THE JOB TRAINING AT THE BUREAU OF AGRICULTURAL STATISTICS PROVINCIAL OPERATION CENTER AKLAN CULTURAL CENTER, KALIBO, AKLAN

A Narrative Report

Presented to The faculty of the School of Arts and Sciences AKLAN STATE UNIVERSITY Banga, Aklan

In partial fulfillment of the Requirements for the Degree BACHELOR OF ARTS Major in English

JOEMARIE D. GUILLER

March 2012

i

Republic of the Philippines AKLAN STATE UNIVERSITY School of Arts and Sciences Banga, Aklan APPROVAL SHEET A PRACTICUM NARRATIVE REPORT Title:

ON THE JOB TRAINING AT THE BUREAU OF AGRICULTURAL STATISTICS PROVINCIAL OPERATION CENTER, KALIBO, AKLAN

Name:

JOEMARIE D. GUILLER

Degree:

BACHELOR OF ARTS

Major:

ENGLISH

Accepted:

Date

MARY EDEN M. TERUEL, PhD Practicum Adviser

GRACE C, CRUZ Bachelor of Arts Adviser

MARCELINA L. OQUENDO Division Chair, Communication, Language, Humanities and Culture Approved:

MARY EDEN M. TERUEL, PhD Dean, School of Arts and Sciences

ii

ACKNOWLEDGEMENT

The

trainee

wishes

to

express

her

sincere

thanks

and

appreciation to the following persons for their utmost support, for their inspiration and assistance for the success of this training. Dr.

Danilo

E.

Abayon,

University

President,

for

the

approval to undertake the On-the-Job training, Dr. Mary Eden M. Teruel,

Dean

School

of

Arts

and

Sciences,

as

well

as

the

trainees OJT Adviser, the SAS faculty for their encouragement, support,

patience,

advices

and

inspiration

that

helps

the

trainee to preserve this work into a sweet success. To the very progressive PASO family whose expertise and experiences narrative staff

have

become

report.

for

their

Sir

the

inspiration

Manuelito

untiring

V.

to

finished

Delegencia,

assistance

and

PASO

inspiring

this

and

his

words

and

encouragement to the trainee. The trainee sends his heartfelt gratitude to his parents for

the

trust

and

guidance

that

has

served

as

her

fruitful

endeavor, also his gratitude to his classmates, friends and to his very special someone, Ms. Shella Gregorio

iii

for the love,

pieces of advice, suggestions, moral and spiritual support that makes the trainee to be strong in times of struggles. Above

all,

to

Almighty

God

for

the

wisdom,

strength,

guidance and grace he bestowed upon the trainee. For without Him, this narrative report would not be possible.

iv

TABLE OF CONTENTS Page TITLE PAGE

i

APPROVAL SHEET

ii

ACKNOWLEDGEMENT

iii

TABLE OF CONTENTS

v

LIST OF APPENDICES

vi

Chapter 1.

INTRODUCTION Background and importance of OJT General Objectives Profile of the Cooperating Agency Time and Date of OJT

2.

STRATEGIES AND METHODOLOGIES Actual On the Job Training Results and Observations Problems Encountered Solutions Made Lessons Learned

3.

SUMMARY, CONCLUSIONS AND RECOMMENDATIONS Summary Conclusions Recommendations

v

LIST OF APPENDECES

Appendix

Title

Page

A

Letter of Application

B

Letter of Recommendation

C

Compilation of Weekly Progress Report

D

Compilation of Daily Time Record

E

Performance Rating

F

Certificate of Completion

G

Pictorials

vi

Chapter 1 INTRODUCTION

Background and importance of the On-the-Job Training The Bachelor of Arts is a four year degree course which offers

two

major

Mathematics,

under

areas the

of

School

specialization, of

Arts

and

English Sciences

and (SAS)

department. On-the-Job training is an important phase in life of a student. It comprises one hundred eighty-nine hours of handson training on a chosen cooperating agency designed to acquire relevant knowledge and skills at work. It is not only a mere requirement for graduation but it is also an opportunity for student to gain actual experiences and skills that could made them physically, mentally and emotionally prepared for future undertakings in entering the world of work. It is an activity that refined the skills and knowledge of the students and could help them deal with the responsibility with the ever-changing environment in their workplace. This

training

was

intended

to

enhance

and

develop

personality to become competitive individual in the field of office

work

habits

and

and

give

ethics

and

them

opportunity

practices

preparations for future employment.

vii

good

to

acquire

working

desirable

attitudes

in

On-the-Job training enables student to become independent and develop their confidence to perform all assigned task in a productive manner during the period of attachment. It broadens the trainee’s perspective of knowledge that this activity could offer.

The

students

were

expected

to

be

more

efficient

and

competitive individual equipped with the necessary skills and experiences they gained in the training thus increasing their opportunity for advancement in the field of office management.

viii

Objectives of the On-the-Job Training In

line

with

the

School

of

Arts

and

Sciences’

goal

to

provide highly competent and competitive professionals, manager, executive business/ public leaders and entrepreneurs responsive to the needs of dynamic environment, the practical program aims to: 1. Provides

students

confidence

and

handling

self

tasks

motivation

to

build

self-

in

professional

growth. 2. Enable the students to gain experiences, relate and apply the theories he/she learns in school to real office situations and problems. 3. To

assists

individuals

in

developing

professional

and interpersonal relationship necessary for success in the workplace.

ix

Profile of the Cooperating Agency Historical Background The emergence of the Bureau of Agricultural Statistics was

spurred

agricultural

by

the

government

database

in

the

efforts

country.

to

In

improve

the

past,

the

the

agricultural data system suffered from significant gaps, some duplications and occasional issues on the relevance of some data series

to

users.

responsible

for

The

the

major

reasons

agricultural

were:

statistics,

(1)

the

the

agency

Bureau

of

Agricultural Economics (BAEcon), was originally set up as a user rather than a producer of statistics, (2) the development of agriculture

statistics

received

a

very

low

priority

in

the

sharing of limited resources allotted to the statistical system, and

(3)

the

widespread

duplication

of

statistical

activities

among government agencies resulting in conflicting figures and confusion among data users. To address this situation, the BAS was established as one of the seven (7) bureaus of the Department of Agriculture under Executive Order No. 116 issued on January 30, 1987, to take

charge

of

the

production

of

statistics

on

agriculture,

fishery and related fields. The BAS has assumed most of the functions of its predecessor, the BAEcon. In year 2000, the BAS structural organization was strengthened and reoriented pursuant

x

to the relevant provisions of DA Administrative Order No. 6 series

of

1998

in

compliance

with

the

provisions

of

the

Agriculture and Fisheries Modernization Act or RA8435 of 1997. This law designates BAS as the central information soure and server of the National Information Network (INN) of Department of Agriculture.

Mission The Bureau of Agricultural Statistics is the principal government agency for the efficient collection, processing, analysis and dissemination of official statistics on agriculture and fisheries as inputs to policy and decision towards a sustainable agricultural development.

Vision The Bureau of Agricultural Statistics is a credible agricultural statistical organization delivering high quality products and services by a competent workforce, using appropriate technologies to support the information needs of stakeholders.

xi

Time and Place of OJT The OJT was conducted from January 17, 2012 to February 30,

2012

Operation trainee

at

Bureau

Center was

Aklan

assigned

of

Agricultural

Cultural at

Bureau

Statistics

Center, of

Kalibo,

Agricultural

Provincial Aklan.

The

Statistics

Provincial Operation Center under Sir Manuelito V. Delegencia, PASO. The trainee office hours were from 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 5:00 p.m. daily for four days of working week.

xii

Chapter 2 STRATEGIES AND METHODOLOGIES This

Chapter

presents

the

strategies

and

methodologies

applied by the trainee during his training conducted at the BAS POC. It includes the actual hands-on activities during the onthe-job training. Actual On-The-Job Training Dubbed as a Data collector, the trainee performed different tasks and activities during the training. This includes: Attending office,

seminars.

the

trainee

Characterizing Objectives

Small

is

to

During

his

attends Farmers

the of

generate

first

two

seminar

the

benchmark

days

at

the

“Survey

on

Philippines”, statistics

which

on

the

socioeconomic characteristics of farmers that will support the prioritization

and

development

of

agricultural

programs

and

project. And on February 14, 2012 he also attended the seminar on “2012 Survey of Food Demand for Agricultural Commodities”. The Objectives of the survey is to generate data on per capita consumption

of

rice,

corn

and

other

agricultural

food

commodities. Reading

some

article.

The

trainee

felt

nervous

when

he

is

assigned to read some articles on the survey because he is so xiii

bashful in facing crowd. Having conscious of what people will say to him after he reads. But the trainee thought positive side that anything happened it just a mistake. Surveying.

The trainee goes to Barangay Caano, Kalibo,

Aklan to conduct a survey on Characterizing Small Farmers of the Philippines.

During

his

first

day

of

survey,

the

trainee

experiences the hardship in going to that said barangay because the tricycle won’t go immediately unless it is full. To consumed time the trainee learned that it is easy to go to Barangay Caano if you wait along the National Highway going to New Washington. The

trainee

felt

nervous

in

asking

question

to

the

respondent because it is his first time to conduct a survey without other person accompanied him and doesn’t know how to get the cooperation of the respondent. The trainee learned through observation that, you should be polite every time,

be patient

enough and be lively because the questionnaire is too long the interviewee might get bored. Editing the data gathered. The trainee analyzed the data gathered

from

the

respondent.

The

trainee

changed,

arranged,

gave the corresponding value of the product and translated the information

or

data

gathered

from

understanding.

xiv

the

respondent

for

better

other related tasks. The trainee did other related tasks such as: 

Sending letter to JRS Express.



Computer works such as making files on the computer, encoding and printing out the documents.



Paying telephone bills.



Cleaning the office, washed the dishes, securing all windows and doors are properly locked and all office lights and other electrical equipments are properly discharged and off.

Results and Observations This presents the results and observations gathered by the trainee during the conduct of the OJT activities. Specifically, this includes the problems encountered, the solutions take to solve the problems and the lessons learned during the training. Problems Encountered 1. The trainee didn’t know how to troubleshoot computer and printer when something went wrong. 2. The trainee received unclear instructions. 3. The

trainee

is

unfamiliar

with

some

office

terminologies. 4. The trainee easily gets tired in locating the house of the sample respondent. xv

5. The trainee loses his voice because the questionnaire to be asked is consisting of 14 pages. 6. The

trainee

is

confused

on

things

especially

when

there are many tasks assigned. Solutions Made 1. The

staff

taught

the

trainee

how

to

troubleshoot

computer and printer in case something went wrong. The staff also advised the trainee to take time to avoid haste. 2. The trainee courteously requested the staff to repeat the instruction for clarification. The trainee also texted

the

staff

and

ask

for

clarification

of

the

assigned tasks. 3. The trainee asked the staff of what does it mean when they say such office terminologies. 4. The

trainee

politely

asked

for

assistance

to

the

people who know that specific person. 5. The trainee asked his field supervisor for 2 days of rest so that his voice will recharge. 6. The

trainee

had

learned

to

organized

things

and

concentrated to the tasks that should be done first.

xvi

Lessons Learned 1. The

trainee

observed

proper

time

management,

organizing tasks to save time, patience and passion to work. 2. The trainee learned professionalism. 3. The trainee learned to ask with courtesy. 4. The trainee love and enjoy working with other people and gain more friends and mentors which helps him in times of doubt. 5. The trainee learned to socialize different person and had

overcome

Specifically

his

shyness

in

in

conducting

facing survey

other on

people. different

barangay, such as Brgy. Caano and Brgy. Linabuan Norte 6. The trainee learned to follow instruction. Especially in computer works such as encoding and printing. 7. As a trainee don’t hesitate to ask for assistance to avoid miscommunication. 8. Through training

observation

and

would

as

serve

future.

xvii

constant a

training

practice, ground

in

this the

Chapter 3

SUMMARY, CONCLUSIONS AND RECOMMENDATION

This

chapter

recommendations

presents

gathered

from

the

summary,

the

daily

conclusions activities

of

and the

trainee in the office.

Summary Every second semester, the fourth year Bachelor of Arts students were required to undergo an on-the-job training in the different offices in Aklan with a minimum of one hundred eightynine hours. The trainee opted Bureau of Agricultural Statistics Provincial Operation Center as cooperating agency. The main goal of the trainee is to gain information about and experiences in the field f office works as a springboard for future employment. The

trainee

molded

the

trainee

to

become

independent

in

performing the assigned tasks efficiently, learn to live on her own and adjust to the new environment and with the people around her. The trainee learned to be independent and develops sense of responsibility in performing the assigned tasks. Furthermore, the

training

provides

a

glimpse

trainee could apply in the future.

xviii

in

office

works

which

the

After a month of training and real office works exposure, the trainee was equipped with the skills that were learned in the four corners of the room and his intellectual progress and knowledge

towards

technology

were

heightened.

The

trainee’s

perseverance made his personality whole that he may be ready for new challenges in life. Conclusions Base trainee

at

on

the

the

training

Bureau

of

experiences Agricultural

gathered

by

Statistics

the

OJT

Provincial

Operation Center, the conclusions have been drawn. The different activities gave insights to the trainee the desirable

working

habits,

thus

relations

to

office

staff.

the

enhancing The

harmonious

trainee

also

human learned

manipulative and clerical skills that may better prepare the trainee in the future employment. The working potential of the trainee have been developed during the duration of the training.

xix

Recommendation For the Bureau of Agricultural Statistics POC: 1. The office must be bigger enough and the ceiling must be renovated. 2. The office must have an additional staff. 3. They must have more cabinet so that their files and other documents will be properly arrange and keep. 4. They must orient the trainee to be familiar with the different

office

activities,

office

facilities

and

equipment. For the Bachelor of Arts Program: 1.

The

student

agencies

should

that

are

be

exposing

related

to

to

offices

or

field

of

their

expertise. 2. Student should be given more computer works so that they can practice their skills and through that they can acquire new knowledge and information which will helps them in the future. 3. The student should be given more time of training to gain

more

office

information

works

which

and

they

employment.

xx

knowledge can

use

in

from

different

their

future

Appendix A. Letter of Application to the BAS POC

Republic of the Philippines AKLAN STATE UNIVERSITY School of Arts and Sciences Banga, Aklan January 10, 2012 Manuelito V. Delegencia PASO, Bureau of Agricultural Statistics Aklan Cultural Center, Kalibo, Aklan Mr. Delegencia: I am a fourth year Bachelor of Arts in English student of Aklan State University. In partial fulfillment of the requirement of this course, I am required to have an On-the-Job Training (OJT) for minimum of 189 hours starting January 2012 to February 2012. I would like to apply as trainee in your office because I genuinely feel the training and experiences will broaden my knowledge in various areas like office filling, communication, computer works and other available training experiences in your office. I hope that I will be accommodated in your office. Thank you very much and more power. Very truly yours, (Sgd.) JOEMARIE D. GUILLER Noted: (Sgd.) MARY EDEN M. TERUEL, PhD OJT Adviser (Sgd.) MARCELINA OQUENDO Chair, Division of Language, Communication and Humanities (Sgd.) MARY EDEN M. TERUEL, PhD Dean xxi

Appendix B. Letter of Recommendation to the BAS POC Republic of the Philippines AKLAN STATE UNIVERSITY School of Arts and Sciences Banga, Aklan January 10, 2012 Mr. Manuelito V. Delegencia PASO, Bureau of Agricultural Statistics Aklan Cultural Center, Kalibo, Aklan Mr. Delegencia: One of the academic requirements of the Bachelor of Arts (AB- 4 English) curriculum of the Aklan State University is for students to undergo an On-the-Job Training (OJT) with a minimum of 189 hours in any office. As regards to this, may we request from your office the accommodation of Mr. Joemarie D. Guiller for his OJT in your office. We firmly believe that his training in your office could provide him the relevant experiences necessary for frontline employees. We would highly appreciate the assistance you could extend as regards this request. Very truly yours, (Sgd.) MARY EDEN M. TERUEL, PhD Practicum Adviser Noted by: (Sgd.) MARY EDEN M. TERUEL, PhD Dean, School of Arts and Sciences Approved: (Sgd.) MANUELITO V. DELEGENCIA PASO, Bureau of Agricultural Statistics xxii

Appendix C. Compilation of Weekly Progress Report WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. Guiller Week Number

: 1

Inclusive Date : January 17-20, 2012

Date

January 17&18, 2012

Accomplishment

 Reported seminar

and on

attended survey

on

the

two

days

characterizing

small farmers of the Philippines.

January 19, 2012

 Went to Brgy. Captain of Caano to asked

for his permission to conduct a survey on their Barangay. Locate the house of the

sample

respondent

and

able

to

finished interview 2 sample respondents.

January 20, 2012

 Conducted a survey and able to finished

interview 2 sample respondents.

Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee

Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC xxiii

WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. Guiller Week Number

: 2

Inclusive Date : January 24-27, 2012 Date

January 24, 2012

Accomplishment

 Locate the house of the respondent and then conducted the survey and able to finished interview 2 sample respondents.

January 25, 2012

 Familiarized

equipment

with the different office

and

facilities.

Encoded

and

printed Memorandum of Understanding and Acknowledgement letters. January 26-27, 2012

 Went to barangay Caano and continue the

survey and able to finished interview 4 sample respondents.

Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee

Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC xxiv

WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. Guiller Week Number

: 3

Inclusive Date : January 31-3, 2012 Date

January 31, 2012

Accomplishment

 Locate the house of the respondent and then conducted the survey and able to finished interview 2 sample respondents.

February 1, 2012

 Went

to

Bureau

of

Statistics

Office

and

Agricultural asked

for

clarification about the list of sample respondents also asked for another list of and

respondent able

to

and

continue

accomplished

the

survey

2

sample

respondents. February 1&2, 2012

 Went to barangay Caano and continue the

survey and able to finished interview 4 sample respondents

Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC xxv

WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. Guiller Week Number

: 4

Inclusive Date : January 7-10, 2012 Date

February 7&8, 2012

Accomplishment

 Edited all the data gathered from the respondent

and

able

to

finished

10

respondents’ questionnaire. It involves checking and

of

completeness,

acceptability

of

consistency

the

information

collected from the respondents.

February 9, 2012

 Edited all the data gathered from the respondent

and

respondents’ the

able

to

finished

questionnaire

Certification

and

of

8

signed

Appearance

accomplished the call sheet. February 10, 2012



Reviewed

all

questionnaire

if

respondents’

there

is

information

or data that lacks. Filed all documents for

the

information

general

editing

gathered

and

of

verifying

questionable information. Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC xxvi

all

WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. Guiller Week Number

: 5

Inclusive Date : February 14-17, 2012

Date

February 14, 2012

Accomplishment

 Reported

and

attended

the

seminar

on

survey on 2012 Survey of Food Demand for Agricultural Commodities.

February 15, 2012

 Went to Brgy. Captain of Linabuan Norte

to asked for his permission to conduct a survey on their Barangay. Locate first the house of the sample respondent. February 16&17, 2012

 Conducted a survey and able to finished

interview 4 sample respondents.

Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC

xxvii

WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. Guiller Week Number

: 6

Inclusive Date : February 21-24, 2012 Date

February 21, 2012

Accomplishment

 Continue the survey and able to finished

interview 2 sample respondents for that day. February 22, 2012

 Locate

the

house

of

the

sample

respondent and continue the survey and able to accomplished 2 respondent of the survey. February 23, 2012

 Continue the survey and accomplished the

remaining 1 respondent. and signed the Certificate

of

Appearance

and

Call

sheet. February 24, 2012

 Edited all the data gathered from the respondent.

It

involves

completeness, acceptability

checking

consistency of

the

and

information

collected from the respondents.

Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC

xxviii

of

WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. Guiller Week Number

: 7

Inclusive Date : February 28-30, 2012

Date

February 28, 2012

Accomplishment

 Checked and reviewed all the documents

if

there

is

information

or

data

that

lacks. February 29, 2012

 Filed

all

documents

for

the

general

editing of all information gathered and verifying questionable information. February 30, 2012

 Checked and prepared Daily Time Record and filed it for the approval

of Sir

Delegencia.

Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC

xxix

Appendix D. Compilation of Daily Time Record (DTR) DAILY TIME RECORD JOEMARIE D. GUILLER

For the month of January 17-31, 2012 Official hours for arrival

Regular days_______

and departure

Saturdays_______

A.M.

P.M.

Days

Arrival

Departure

Arrival

Departure

17 18 19 20 24 25 26 27 31

8:00 8:00

12:00 12:00

1:00 1:00 1:00

4:00 4:00 4:00

8:00 8:00 8:00 8:00 8:00 8:00

12:00 12:00 12:00 12:00 12:00 12:00

1:00

5:00

1:00 1:00 1:00

5:00 5:00 5:00

I certify on my honor that the above is a true and correct report of the hours of work performed, record of which was made daily at the time of arrival and departure from office.

(Sgd.) JOEMARIE D. GUILLER Student Trainee

(Sgd.) MANUELITO V. DELEGENCIA Director, BAS POC

xxx

DAILY TIME RECORD JOEMARIE D. GUILLER For the month of February 1-30, 2012 Official hours for arrival

Regular days_______

and departure

Saturdays_______

A.M.

P.M.

Days

Arrival

Departure

Arrival

Departure

1 2 3 7 8 9 10 14 15 16 17 21 22 23 24 28 29 30 31

8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00

12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00

1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00

5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00

1:00 1:00 1:00 1:00 1:00 1:00 1:00

5:00 5:00 5:00 5:00 5:00 5:00 5:00

I certify on my honor that the above is a true and correct report of the hours of work performed, record of which was made daily at the time of arrival and departure from office.

(Sgd.) JOEMARIE D. GUILLER Student Trainee

(Sgd.) MANUELITO V. DELEGENCIA Director, BAS POC xxxi

Appendix F. Performance Rating PERFORMANCE RATING Student’s Name: JOEMARIE D. GUILLER

Performance Rating: ______________

Comments:_______________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ _________________________________.

MANUELITO V. DELEGENCIA BAS POC Regional Director

Criteria: Physical Appearance

15%

__________

Courtesy

15%

__________

Human Relations

20%

__________

Punctuality and Attendance

20%

__________

Initiative

15%

__________

Stress Tolerance

15%

__________

100% xxxii