j77 s4hanax Bpd en Us

Test Script SAP S/4HANA March 2016

Bank Account Management(J77_US)

PUBLIC

Content 1

Purpose of the Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

1.1

Purpose of Bank Account Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

2

Prerequisites. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

2.1

System Access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

2.2

Roles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

2.3

Master Data, Organizational Data, and Other Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

2.4

Business Conditions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

2.5

Preliminary Steps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Define Responsibilities for Rules used in Workflow Steps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9 Create Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Assign Users to Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

2.6

Edit Bank Account Hierarchy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

3

Overview Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

4

Test Procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

5

Create Bank Account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

5.1

Create Bank Account Request. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

5.2

My Sent Requests. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

5.3

Approve Bank Account Request. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

5.4

Open Bank Account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

5.5

Manage Banks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

5.6

Confirm Bank Account Request. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

5.7

Create Bank G/L Accounts (On-premise edition Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

5.8

Manage House Banks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

5.9

Bank Account Final Confirmation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

5.10

Export Bank Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

5.11

Import Bank Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

6 2

Change Bank Account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52 PUBLIC © 2016 SAP SE or an SAP affiliate company. All rights reserved.

Bank Account Management(J77_US) Content

6.1

Receive Change Request from Requester. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

6.2

Create Bank Account Change Request. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

6.3

My Sent Requests. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

6.4

Approve Bank Account Change Request. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

6.5

Notify Bank to Change. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

6.6

Confirm Bank Account Change Request. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

6.7

Update Bank G/L Account (On-premise edition Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

6.8

Bank Account Final Confirmation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

6.9

Export Bank Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

6.10

Import Bank Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

7

Close Bank Account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

7.1

Receive Bank Account Closing Request from Requester. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

7.2

Create Bank Account Closing Request. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

7.3

My Sent Requests. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

7.4

Approve Bank Account Closing Request. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

7.5

Notify Bank to Close Account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

7.6

Confirm Bank Account Closing Request. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

7.7

Update Bank G/L Account (On-premise edition Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

7.8

Bank Account Final Confirmation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

8

Review Bank Account Yearly. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

8.1

Initiate Review Process. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

8.2

Review Bank Account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

8.3

Confirm Bank Account Yearly Review Completion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

9

Bank Account Report and Fact Sheet (On-premise Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

9.1

Foreign Bank Account Report (On-premise only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

9.2

Bank (Fact Sheet) - (Cloud only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

9.3

House Bank (Fact Sheet) - (Cloud only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

9.4

House Bank Account (Fact Sheet) - (Cloud only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

10

Appendix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

10.1

Succeeding Processes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

10.2

Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Bank Account Management(J77_US) Content

PUBLIC © 2016 SAP SE or an SAP affiliate company. All rights reserved.

3

1

Purpose of the Document

This document provides a detailed procedure for testing the Bank Account Management scope item after solution deployment, reflecting the predefined scope of the solution. Each process step is covered in its own section, providing the system interactions (such as test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly (see Test Step column). Customer-project-specific steps must be added.

1.1

Purpose of Bank Account Management

With Bank Account Management, cash managers and bank accountants are able to centralize the management of bank accounts using bank account master data, a table view of banks and bank accounts, workflow processes (for opening, changing or closing bank accounts), and workflow processes for periodic review of master data. The following features are available with Bank Account Management: ● List view and hierarchy view of banks and bank accounts ● Bank account master data management ● Workflow processes for opening, changing, or closing bank accounts ● Periodic bank accounts reviews ● Bank Account report and Fact Sheet

4

PUBLIC © 2016 SAP SE or an SAP affiliate company. All rights reserved.

Bank Account Management(J77_US) Purpose of the Document

2

Prerequisites

This section summarizes all prerequisites needed to conduct the test in terms of system, user, master data, organizational data, and other test data and business conditions.

2.1

System Access

The test should be conducted with the following system: System

Details

System

Accessible via Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.

2.2

Roles

Use the following standard test users or assign roles to testers, respectively: SAP S/4HANA, on premise edition: Business Role Name

Business Role ID

Log on

Cash Manager

SAP_BR_CASH_MANAGER

Suggested sample user: CASHMGR

Cash Management Specialist

SAP_BR_CASH_SPECIALIST

Suggested sample user: CASHSPEC

Configuration Expert

SAP_BR_BPC_EXPERT SAP_BR_CASH_SPECIALIST

General Ledger Accountant Bank Account Management(J77_US) Prerequisites

SAP_BR_GL_ACCOUNTANT

Suggested sample user: GLACC PUBLIC © 2016 SAP SE or an SAP affiliate company. All rights reserved.

5

Note During testing, cash management specialist and configuration expert can share the same user ID, but cash manager and cash management specialist must be separate user IDs due to segregation of duty: cash management specialist creates the change request, cash manager approves it, the creator could not be the approver. For more information about business roles, refer to Assigning business roles to a user in the Administration Guide for the Implementation of SAP S/4HANA On-Premise Edition . SAP S/4HANA, cloud edition: Business Catalog Role Name

Business Catalog Role ID

Log on

Cash Management – Bank Accounts Management

SAP_BCR_FIN_CM_BAM_MC (for Cloud Enterprise Edition)

Assign this business catalog role to users representing busi­ ness roles Cash Manager, Cash Management Specialist, Configuration Expert. Suggested sample user CASHMGR representing the business role Cash Manager. Suggested sample user CASHSPEC representing the business role Cash Management Specialist.

Cash Management – Bank Accounts

SAP_BCR_FIN_CM_BANK_ACC_MGM (for Cloud Project Serv­ ices Edition)

Assign this business catalog role to users representing busi­ ness roles Cash Manager, Cash Management Specialist, Configuration Expert. Suggested sample user CASHMGR representing the business role Cash Manager. Suggested sample user CASHSPEC representing the business role Cash Management Specialist.

Cash Management – Configuration

SAP_BCR_FIN_CM_CONF_MC (for Cloud Enterprise Edition)

Assign this business catalog role to user representing business role Configuration Expert.

Cash Management – Configuration

SAP_BCR_FIN_CM_CONF (for Cloud Project Services Edition)

Assign this business catalog role to user representing business role Configuration Expert.

End to End Implementation Experience

SAP_BCR_E2EIE_IC

Assign this business catalog role to user representing business role Configuration Expert.

General Ledger – Master Data

SAP_BCR_FIN_GL_MDAT_MC (for Cloud Enterprise Edition)

Suggested sample user GLACC representing the business role General Ledger Accountant.

6

PUBLIC © 2016 SAP SE or an SAP affiliate company. All rights reserved.

Bank Account Management(J77_US) Prerequisites

Business Catalog Role Name

Business Catalog Role ID

Log on

General Ledger – Master Data

SAP_BCR_FIN_GL_MASTER_DATA (for Cloud Project Services

Suggested sample user GLACC representing the business role

Edition)

General Ledger Accountant.

Note During testing, sample user CASHSPEC can also be used as the user representing Configuration Expert.

2.3

Master Data, Organizational Data, and Other Data

Default Values The organizational structure and master data of your company was created in your ERP system during implementation. The organizational structure reflects the structure of your company. The master data represents materials, customers, and vendors, for example, depending on the operational focus of your company The business process is enabled with this organization-specific master data, examples are provided in the next section. Operational Focus SAP Best Practices delivers standard values for more than one operational focus area, such as Services, Manufacturing, or Trade. This means that you may find more than one master data table below. Use the master data that matches the operational focus of your company (Services, Manufacturing, or Trade).

Note Additional Default Values You can test the scope item with other SAP Best Practices default values that have the same characteristics. Check your SAP ECC system to find out which other material master data exists.

Note Using Your Own Master Data You can also use customized values for any material or organizational data for which you have created master data. For more information about creating master data, see the Master Data Procedures documentation. Bank Account Management(J77_US) Prerequisites

PUBLIC © 2016 SAP SE or an SAP affiliate company. All rights reserved.

7

Use the following master data in the process steps described in this document: Data

Sample Value

Details

Comments



11001000

G/L account for bank account



YCOA

Chart of accounts



1710

Company code

For more information on creating these master data objects, see the following Master Data Scripts (MDS): Table 1: Master Data Script Reference Master Data Script ID

Description

BNG

Create G/L Account and Cost Element

2.4

Business Conditions

Before this scope item can be tested, meet the following business conditions. Business Condition 1

8

Comment

This scope item has no business conditions

PUBLIC © 2016 SAP SE or an SAP affiliate company. All rights reserved.

Bank Account Management(J77_US) Prerequisites

2.5

Preliminary Steps

2.5.1 Define Responsibilities for Rules used in Workflow Steps

Use In this step, you can create the responsibilities for the workflow rules used in bank account management workflow processes – bank account opening, changing, and closing processes. After creating responsibilities, assign users to those responsibilities. Three responsibilities are involved in the whole workflow of bank account management: ● Cash Manager (Rule number 74300006) ○ Tasks: Approve the change request of opening/changing/closing bank accounts. ● Bank Accountant (Rule number 74300007) ○ Tasks: Create the bank account opening/changing/closing request. After request is approved by cash manager, notify bank to create/change/close bank account. Update the bank key. Confirm that the bank account has been updated from the business perspective. ● Key User (Rule 74300008) ○ Task: Confirms that the relevant configuration for bank accounts is completed in the system.

Note Cash manager, bank accountant, key user are the names of responsibilities in workflow, they are not the name of business roles which are mentioned in the previous section, Roles. Different user IDs assigned with different business roles (cash manager, cash management specialist, configuration expert) are assigned to these three responsibilities in workflow: ○ Responsibility Cash Manager (Rule 74300006) - User ID with business role Cash Manager for the on-premise system; or assign the user ID with the business catalog roles of cash manager for the cloud edition. ○ Responsibility Bank Accountant (Rule 74300007)- User ID with business role Cash Management Specialist for the on-premise system; or assign the user ID with the business catalog roles of cash management specialist for the cloud edition. ○ Responsibility Key User (Rule 74300008)- User ID with business role Configuration Expert for the on-premise system; or assign the user ID with the business catalog roles of configuration expert for the cloud editon. During testing, Cash Management Specialist and Configuration Expert business roles can share the same user ID, but Cash Manager and Cash Management Specialist must be separate user IDs, due to segregation of duty. The Cash Management Specialist creates the change request, and a Cash Manager approves it, the creator cannot be the approver. Therefore at least two user IDs are needed for testing this business process, for example: ○ User ID A, or the user ID of sample user CASHSPEC: assigned with business role Cash Management Specialist, Configuration Expert for the on-premise edition, or assign with business catalog roles for cash management specialist and configuration expert for the cloud edition, for example, the user ID of sample user CASHSPEC. Bank Account Management(J77_US) Prerequisites

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9

○ User ID B, or the user ID of sample user CASHMGR: assigned with business role Cash Manager for the on-premise system, or assign the business catalog roles for cash manager for the cloud edition, for example, user ID of sample user CASHMGR. User ID A, or the user ID of sample user CASHSPEC, should be assigned to responsibilities Bank Accountant (Rule number 74300007) and Key User (Rule number 74300008), whereas user ID B, or the user ID of sample user CASHMGR, should be assigned to responsibility Cash Manager (Rule number 74300006). For more information, see the Assign Users to Responsibilities section. When the instructions Log on to the SAP Fiori Launchpad as a are provided when testing the process steps, log on with the user ID assigned with the business role. For example, when following the instructions for the procedure to Create Bank Account Request, at the step Log on to the Fiori Launchpad as a Cash Management Specialist, log on with user ID A or the user ID of sample user CASHSPEC. When following the procedure to Approve Bank Account Request, and instructed to Log on to the SAP Fiori Launchpad as a Cash Manager, logon with user ID B or the user ID of sample user CASHMGR.

2.5.2 Create Responsibilities

Prerequisite System may ask you to enter a customizing request number before proceeding with this step. Ensure you have the authorization to create a customizing request, or contact your system administrator to create a customizing request under your user name.

Procedure Test Step #

Test Step Name

Instructions

Expected Result

1

Log on

Log on to the SAP Fiori Launchpad as The SAP Fiori Launchpad displays.

Pass / Fail / Comment

a Configuration Expert For S/4HANA On-premise sys­ tem,logon SAPGUI

10

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Bank Account Management(J77_US) Prerequisites

Test Step #

Test Step Name

Instructions

Expected Result

2

Access the Fiori app

Open Define Responsibilities.

The Responsibilities: Choose Rule

For S/4HANA On-premise system,

Pass / Fail / Comment

screen displays.

access IMG activity: IMG

Financial Supply Chain

Management

Cash and Liquidity

Management

Bank Account

Management

Define

Responsibilities for Rules Used in Workflow Steps 3

Choose the rule

On the Responsibilities: Choose Rule

The Responsibilities for Rule

screen, make the following entry:

FCLM_CASHMGR Cash Manager

Rule number For example,

screen displays.

74300006 and select the Change (F5) button: 4

Check if Responsibility Already Ex­ ist

Check if the responsibility with name Cash Manager XXXX already exists. (XXXX stands for the company code, for example Cash Manager 1710) If it exists, that means the responsibil­ ity for cash manager in the specific company code has been created, therefore, go to step 8.

5

Bank Account Management(J77_US) Prerequisites

Create Responsibility

Choose Create responsibility.

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11

Test Step #

Test Step Name

Instructions

6

Enter Data for New Responsibility

In the dialog box, enter the following

Expected Result

Pass / Fail / Comment

data: Object abbr.For example,

FCLM_CASHMGR Name: For example, Cash

Manager 1710 Start date: For example, Today End Date: For example,

31.12.9999 and choose Continue (Enter). 7

Maintain Responsibility Specs

On the next screen, enter the follow­ ing data: Account Type: From 0000000000

to ZZZZZZZZZZ Company Code: For example, from

1710 to 1710 and choose Save.

12

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Bank Account Management(J77_US) Prerequisites

Test Step #

Test Step Name

Instructions

Expected Result

Pass / Fail / Comment

8

Create Responsibility for Bank Ac­

Repeat steps 3 to 7 for the Bank Ac­

The Responsibilities for Rule

countant

countant entering following informa­

FCLM_CASHOPR Bank Accountant

tion:

screen displays.

Rule number: For example,

74300007 Object abbr.: For example,

FCLM_CASHOPR Name: For example, Bank

Accountant 1710 Start date : For example ,Today End Date : For example,

31.12.9999 Account Type: From 0000000000

to ZZZZZZZZZZ Company Code: For example, from

1710 to 1710

Bank Account Management(J77_US) Prerequisites

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Test Step #

Test Step Name

Instructions

Expected Result

9

Create Responsibility for Key User

Repeat steps 3 to 7 for the Key User

The Responsibilities for Rule

entering the following information:

FCLM_SYSCOLL Key User screen

Rule Number: For example,

Pass / Fail / Comment

displays.

74300008 Object abbr.: For exam­ ple,FCLM_SYSCOLL Name: For example, Key User

1710 Start date: For example, Today End Date: For example,

31.12.9999 Account Type: From 0000000000

to ZZZZZZZZZZ Company Code: For example, from

1710 to 1710

2.5.3 Assign Users to Responsibilities

Prerequisite Relevant responsibilities for cash manager, bank accountant, configuration expert, and key user have been created. Additionally, relevant responsibilities for the cash manager group and bank accountant group are created to empower maintaining signatory in multiple bank accounts.

14

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Bank Account Management(J77_US) Prerequisites

Procedure Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

1

Log on

Log on to the SAP Fiori Launchpad as The SAP Fiori Launchpad displays. a Configuration Expert For S/4HANA on-premise edition, logon SAPGUI

2

Access the SAP Fiori app

The Responsibilities: Choose Rule

Open Define Responsibilities For S/4HANA on-premise edition,ac­ cess IMG activity

IMG

Financial

Supply Chain Management

Cash

and Liquidity Management

Bank

Account Management

screen displays.

Define

Responsibilities for Rules Used in Workflow Steps 3

Choose the rule

On the Responsibility: Choose rule

The Responsibilities for Rule

screen, make the following entry:

FCLM_CASHMGR Cash Manager

Rule number : For example,

screen displays.

74300006 and choose Change (F5) button: 4

Choose the responsibility

Choose the name of responsibility to

The Selection screen displays.

which you want to assign user, Name For example,Cash Manager

Group then choose the Insert agent assignment button. 5

Choose User

Choose the object type User, and

The Choose User screen displays.

then press Continue (Enter) button.

Bank Account Management(J77_US) Prerequisites

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Test Step #

Test Step Name

Instruction

Expected Result

6

Maintain User ID

On the Choose User screen, make

The Create Relationship screen dis­

the following entry,

plays.

Pass / Fail / Comment

Search Term for example, User

ID,assigned with the business role of Cash Manager and then press Continue (Enter) but­ ton. 7

Maintain Time period

On the Create Relationship screen, choose the user ID you entered in previous step, make the following en­ try Time period

to and choose Create (F5) button. 8

Enter Bank Accountant Role

Repeat steps 3 to 7 for the Bank Ac­

The Responsibilities for Rule

countant and enter the following in­

FCLM_CASHOPR Bank Accountant

formation:

screen displays.

Rule number For example，

74300007 Name For example,Bank

Accountant Group User ID Enter the user ID ei­ ther the assigned business role of Cash Management Specialist Time period

to

16

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Bank Account Management(J77_US) Prerequisites

2.6

Edit Bank Account Hierarchy

Use This step introduces how to edit the bank account hierarchy. Bank accounts are displayed in bank hierarchy view by default in app Manage Bank Accounts. In this example, the sample banks, 011000390 (Bank 1) and 820800001 (Bank 2) will be added into bank account hierarchy Procedure Test Step #

Test Step Name

Instruction

Expected Result

1

Log on

Log on to the SAP Fiori Launchpad as a Cash

The SAP Fiori Launchpad displays.

Pass / Fail / Comment

Management Specialist. 2

Access the Fiori app

Open Manage Banks.

3

Choose Bank

Expand Bank Type: My Banksnode, choose a sample bank of US. Make the following entry: ●

4

Edit Bank

Bank Name Bank 1 011000390

On the Display Bank screen, choose Edit, and enter the following data: ●

Rating For example, A

5

Save Bank

Choose Save.

Message Data Updated displays.

6

Check Business Partner Number

Go back to screen Manage Banks, expand

Business partner number is displayed on the

node Bank Type: My Banks, check whether

row of Bank 1 011000390.

the business partner number has been cre­ ated for the bank key you just edited. 7

Check Bank Account Hierarchy

Open tile Manage Bank Accounts. Check

You can see bank key 820800001 of US in

whether the bank key you just edited has

bank account hierarchy.

been added into the bank account hierarchy. 8

Edit another Bank

Edit Bank 2 820800001 of US (add the rat­ ing data for it) by repeating steps 3-7.

Bank Account Management(J77_US) Prerequisites

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17

Test Step #

Test Step Name

Instruction

9

Save your changes

Choose the Save button to save your

Expected Result

Pass / Fail / Comment

changes

18

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Bank Account Management(J77_US) Prerequisites

3

Overview Table

Create Bank Account Process Step Create Bank Account Request

Business Condition

Business Role

Expected Results

Cash Management Specialist

A new bank account creation request is cre­ ated and workflow of new bank account crea­ tion is triggered.

My Sent Request

Cash Management Specialist

The status of the bank opening request cre­ ated can be checked.

Approve Bank Account Request

Cash Manager

The new bank account request is sent to Cash Manager's bank account worklist (inbox). The Cash Manager can approve or reject the re­ quest. The request creator cannot approve or reject the request.

Open Bank Account

Cash Management Specialist

The bank accountant goes to the bank and opens a new bank account in this bank. This step does not occur in the system.

Manage Banks

Cash Management Specialist

A bank key that does not exist in production system is created. If the bank key already ex­ ists, skip this step.

Confirm Bank Account Request

Cash Management Specialist

Bank Accountant confirms the new bank ac­ count that has been created at the bank side and maintains the additional data for this new bank account.

Create Bank G/L Accounts

GL Accountant

FIN master data key user may create the G/L accounts of newly created bank account.

Manage House Bank

Configuration Expert

The key user creates the house bank. If a new bank account is opened in an existing house bank in your system, skip this step.

Bank Account Management(J77_US) Overview Table

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19

Process Step

Business Condition

Bank Account Final Confirmation

Business Role

Expected Results

Configuration Expert

The key user assigns the house bank to the new bank account, maintains the correspond­ ing house bank account ID and relevant infor­ mation, and then makes final confirmation of the new bank account request.

Export Bank Accounts

Configuration Expert

Bank accounts are exported from production system.

Import Bank Accounts

Configuration Expert

Bank accounts are imported into development system and consolidation system.

Change Bank Account Process Step

Business Condition

Receive Change Request from Requester

Business Role

Expected Results

Cash Management Specialist

The bank accountant receives a change re­ quest from other colleagues.

Create Bank Account Change Request

Cash Management Specialist

A bank account change request is created by the bank accountant. The request is sent to the Cash Manager's bank account worklist (inbox).

My Sent Request

Cash Management Specialist

The status of the bank change request created can be checked.

Approve Bank Account Change Request

Cash Manager

The bank account change request is sent to Cash Manager's bank account worklist (inbox). The Cash Manager can approve or reject the request. The request creator cannot approve or reject the request.

Notify Bank to Change

Cash Management Specialist

The bank accountant goes to the bank and asks the bank employee to change the attrib­ utes of this bank account. This step does not occur in the system.

20

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Bank Account Management(J77_US) Overview Table

Process Step

Business Condition

Confirm Bank Account Change Request

Business Role

Expected Results

Cash Management Specialist

Bank Accountant confirms the bank account that has been changed at the bank side.

Update Bank G/L Accounts

GL Accountant

The key user updates the G/L account of bank only when it is necessary. However, modifica­ tion of bank account does not result in G/L ac­ count modification every time.

Bank Account Final Confirmation

Configuration Expert

The Key user makes final confirmation of the bank account change request.

Export Bank Accounts

Configuration Expert

After bank account’s attribute is changed, and therefore it is necessary to export the bank ac­ counts from production system.

Import Bank Accounts

Configuration Expert

Bank accounts are imported into development system and consolidation system.

Close Bank Account Process Step Receive Bank Account Closing Request from

Business Condition

Business Role

Expected Results

Cash Management Specialist

The requester receives a request to close an

Requester Create Bank Account Closing Request

existing bank account from other colleagues. Cash Management Specialist

A bank account closing request is created by requester. The request is sent to the Cash Manager's bank account worklist (inbox).

My Sent Request

Cash Management Specialist

The status of the bank closing request created can be checked.

Approve Bank Account Closing Request

Cash Manager

The bank account closing request is sent to Cash Manager's bank account worklist (inbox). The Cash Manager can approve or reject the request. The request creator cannot approve or reject the request.

Bank Account Management(J77_US) Overview Table

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21

Process Step

Business Condition

Notify Bank to Close Account

Business Role

Expected Results

Cash Management Specialist

The bank accountant goes to the bank and asks the bank employee to close this bank ac­ count. This step does not occur in the system.

Confirm Bank Account Closing Request

Cash Management Specialist

Bank Accountant confirms the bank account that has been closed at the bank side.

Update Bank G/L Accounts

G/L Accountant

General ledger accountant marks the G/L ac­ count of closed bank account as deleted.

Bank Account Final Confirmation

Configuration Expert

The Key user makes final confirmation of the bank account closing request.

Review Bank Account Yearly Process Step

Business Condition

Initiate Review Process

Business Role

Expected Results

Cash Manager

The cash manager triggers the start of bank account yearly review work.

Review Bank Account

Cash Management Specialist

The bank accountant reviews the bank ac­ counts.

Confirm Bank Account Yearly Review Comple­

Cash Management Specialist

tion

The bank accountant confirms the bank ac­ count yearly review as completed.

Maintain Signatory in Multiple Bank Accounts Process Step

Business Condition

Maintain Signatory in Multiple Bank Accounts

Business Role

Expected Results

Cash Management Specialist

The bank accountant maintains signatory in multiple bank accounts.

Approve Signatory Maintenance Change Re­

Cash Manager

quest

The cash manager approves signatory mainte­ nance change request.

Confirm Signatory Maintenance

Cash Management Specialist

The bank accountant confirms signatory main­ tenance.

22

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Bank Account Management(J77_US) Overview Table

Bank Account Report and Fact Sheet Process Step

Business Condition

Business Role

Expected Results

Foreign Bank Account Report

On-premise only

Cash Manager

Foreign Bank accounts are displayed in this re­ port

Bank (Fact Sheet)

Cloud only

Cash Manager

Banks are displayed in Fact Sheet App

House Bank (Fact Sheet)

Cloud only

Cash Manager

House Banks are displayed in Fact Sheet App

House Bank Account (Fact Sheet)

Cloud only

Cash Manager

House Bank Accounts are displayed in Fact Sheet App

Bank Account Management(J77_US) Overview Table

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23

4

Test Procedures

The following sections describe test procedures for each process step that belongs to this scope item.

24

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Bank Account Management(J77_US) Test Procedures

5

Create Bank Account

Purpose This step describes how to create a new bank account and workflow of new bank account creation. Prerequisites Assign the logon users with the correct rule for corresponding actions from the previous section where you Define Responsibilities for Rules Used in Workflow Steps. Before go through this process, please make sure the basic customizing for workflow has been completed. To check whether it is done, access Application Serve

Business Management

SAP Business Workflow

Maintain Standard Settings

IMG

SAP NetWeaver

or use transaction code SWU3. If the basic customizing for workflow has

not been completed, contact your system administrator to set it up. For more information, see the SAP Help Portal.

Note If you are using S/4HANA On-premise system, you must ensure that the basic customizing for workflow is complete (The customization is automatically completed with the S/4HANA Cloud system). To review your on-premise workflow configuration, access Business Workflow

Maintain Standard Settings

IMG

SAP NetWeaver

Application Server

Business Management

SAP

or use transaction code SWU3.

If the basic customizing for workflow is not complete, contact your system administrator to make the necessary modification. For more information, see the SAP Help Portal.

5.1

Create Bank Account Request

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Business Role(s) Bank Account Management(J77_US) Create Bank Account

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25

Responsibility



Duration

Enter a duration.

Context This step describes how to create a new bank account request by a bank accountant (Cash Management Specialist). The request is then sent to Cash Manager's bank account worklist (inbox).

Procedure Test Step #

Test Step Name

Instruction

1

Log on

Log on to the SAP Fiori Launchpad as

Expected Result

Pass / Fail / Comment

a Cash Management Specialist for on-premise edition, or logon with sample user CASHSPEC for the cloud edition.

Note The Cash Management Specialist or CASHSPEC user must be as­ signed the responsibility of rule 74300007 (bank accountant/ cash management specialist). Do not logon with a user that was as­ signed to responsibility of rule 74300006 (cash manager). For more information, see Preliminary Steps under Prerequisties.

2

Access the Fiori app

Open Manage Bank Accounts.

The Bank Hierarchy: Active Accounts (X Account) screen displays.

26

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Bank Account Management(J77_US) Create Bank Account

Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

3

Create A New Bank Account

Choose New Bank Account.

The New Bank Account screen dis­ plays.

4

Maintain General Data of New Bank Choose the General Data tab. Account

5

Enter General Data

Make the following entries: Company Code For example, 1710 Account Holder For example,

Company Code 1710 (company code name is usually defaulted by system) Bank Country: Leave blank (Op­ tional entry) Bank Key Leave blank (Optional entry)

Note To maintain the bank key in this step, the bank key must already exist in the system. Currency: For example, USD Description: For example, Current Account in BANK3 Account Type: For example, 01 Cur­ rent Account 6

Enter Additional Data

Choose Additional Data tab, and make the following entries:

Profit Center For example, leave blank Segment For example, 1000_A Bank Account Management(J77_US) Create Bank Account

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27

Test Step #

Test Step Name

7

Submit Request to Create Bank Ac­ Choose Save and Submit.

The Send Request dialog box dis­

count

plays.

8

Send Request

Instruction

Expected Result

In the dialog box, enter a note and

The request to create a bank account

choose Submit.

is sent to the Cash Manager auto­

Pass / Fail / Comment

matically. The Cash Manager should then approve or reject the request.

5.2

My Sent Requests

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose This step describes how to check the status of the bank opening request created by a bank accountant (Cash Management Specialist).

Note At different stages during the lifecycle of a change request, your request may have different tab locations under My Sent Requests. The All tab contains all requests created by you, regardless of the status. Procedure 28

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Bank Account Management(J77_US) Create Bank Account

Procedure Test Step #

Test Step Name

Instruction

1

Log on

Log on to the SAP Fiori Launchpad as

Expected Result

Pass / Fail / Comment

a Cash Management Specialist. 2

Access the SAP Fiori app

Open My Sent Requests.

3

Choose tab

Because the request you created needs approval, choose the To Be Approved tab.

4

Choose the request

In the To Be Approved tab, you can find the request you just created. If it is necessary, you can click the re­ quest and check the detailed infor­ mation in a new window.

5.3

Approve Bank Account Request

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility

Bank Account Management(J77_US) Create Bank Account



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29

Purpose The new bank account request is sent to Cash Manager's bank account worklist (inbox). The Cash Manager can approve or reject the request. The request creator cannot approve or reject the request.

Prerequisite Assign the logon users with the Cash Manager rule for corresponding actions using the section on Define Responsibilities for Rules Used in Workflow Steps.

Note Ensure that users are assigned to responsibilities for rules used in the workflow and fulfill the requirements of segregation of duty. If you cannot see a request in Cash Manager’s My Bank Account Worklist, ensure that the user is assigned to responsilities for rules used in workflow and is not both creator and approver. If roles are correctly defined, but you still cannot see a request, the other possiblity is that the basic customizing for workflow is incomplete. Contact your system administrator to ensure that basic customizing for workflow is completed. System administrator only need to check and finish the basic customizing for workflow in S/4HANA On-premise systems; this customizing is automatically completed in S/ 4HANA Cloud system. System administrator uses transaction code SWU3 or by accessing

IMG

SAP NetWeaver

Application Server

Business Management

SAP Business Workflow

Maintain Standard Settings . To check and finish the basic customizing for workflow in backend system. For more information, see the SAP Help Portal.

30

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Bank Account Management(J77_US) Create Bank Account

Procedure Test Step #

Test Step Name

Instruction

1

Log on

Log on to the SAP Fiori Launchpad as

Expected Result

Pass / Fail / Comment

a Cash Manager.

Note Please logon with the user that was assignied to responsibility of rule 74300006 (cash manager) in Preliminary Steps, for example, sample user CASHMGR in cloud edition.

2

Access the SAP Fiori app

3

Check Requests for Approval

4

Choose the approval request

Open My Bank Account Worklist.

The Worklist displays.

Choose the Requests for Approval

The list of bank account requests for

tab.

approval displays.

Choose the request for approval.

The Change Request XX screen dis­ plays.

5

Approve the Request

Choose Approve.

The Approve Request screen dis­ plays.

6

Enter note and Approve

In the dialog box, enter a note and

The change request is approved.

choose Approve.

5.4

Open Bank Account

Purpose The bank accountant (Cash Management Specialist) goes to the bank and opens a new bank account in this bank. This step does not occur in the system. Bank Account Management(J77_US) Create Bank Account

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31

5.5

Manage Banks

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose The purpose of this step is to create a bank key that does not exist in production system.

Note If the bank key already exists, skip this step.

Note The bank key is created in the production system, development system, and consolidation test system.

32

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Bank Account Management(J77_US) Create Bank Account

Procedure Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

1

Log on

Log on to the SAP Fiori Launchpad as The SAP Fiori Launchpad displays. a Cash Management Specialist

2

Access the SAP Fiori app

Open Manage Banks.

The Manage Banksscreen displays. The bank keys used as house banks are displayed under Bank Type: My Banks, while other bank keys are dis­ played under Bank Type: Other Banks

3

Choose Create Bank

On the Manage Banksscreen, choose

The Create Bank screen displays.

Create Bank 4

Enter Country and Bank Key

On the Create Bankscreen, make the

The Create Bank: Detail Screen dis­

following entries:

plays.

Bank Country: For example, United

States Bank Key: For example, 12345678 Bank name: For example, Bank 3 SWIFT/BIC: For example,

BOFAUS4D City: For example, Palo Alto Rating: For example, A 5

Save your entries

Choose Save.

A new bank key is created The business partner (BP role TR0703) is created for this bank key automatically. This new bank will show up in Bank Hierarchy view of app Manage Bank Accounts.

Bank Account Management(J77_US) Create Bank Account

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33

5.6

Confirm Bank Account Request

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose The bank accountant (Cash Management Specialist) confirms the new bank account that has been created at the bank side and maintains the additional data for this new bank account.

Prerequisite Assign the logon users with the the correct rule for corresponding actions via Define Responsibilities for Rules Used in Workflow Steps.

34

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Bank Account Management(J77_US) Create Bank Account

Procedure Test Step #

Test Step Name

Instruction

1

Log on

Log on to the SAP Fiori Launchpad as

Expected Result

Pass / Fail / Comment

a Cash Management Specialist.

Note Please logon with user that was assigned with responsibility of rule 74300007 (bank account­ ant/cash management specialist) in the Preliminary Steps, for ex­ ample, sample user CASHSPEC in cloud edition.

2

Access the SAP Fiori app

3

Check Requests for Approval

4

Open My Bank Account Worklist.

The Worklist displays.

Choose the Requests for Approval

The list of bank account requests for

tab.

approval appears.

Choose the request to be con­

Choose the requests to be con­

The Change Request XX screen dis­

firmed

firmed.

plays.

5

Choose General Data tab

Choose the General Data tab.

The General Data tab displays.

6

Maintain Additional General Data

Make the following entries: Opening Date: For example,

current date Bank Country: For example,United

States Bank Key: For example, 12345678 Account Number : For example,

8765432199

Bank Account Management(J77_US) Create Bank Account

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35

Test Step #

Test Step Name

Instruction

Expected Result

7

Generate IBAN

Choose the IBAN button.

IBAN

When the warning dialog box ap­

is created

Note Only perform this step if this country is using IBAN.

Pass / Fail / Comment

pears, choose OK The proposed IBAN is automatically entered.

Note If you do not use IBAN in your process, you can skip this step.

8

Maintain Internal Contact Persons

In the Internal Contact Person sec­

(Contact Person)

tion, Enter a system user ID, for example the ID assigned with business client roles such as Cash Management Specialist. Enter the ID the Contact Person field

9

Maintain Internal Contact Persons

In the Internal Contact Person sec­

(Bank Account Supervisor)

tion, Enter a system user ID, for example, the ID assigned with the business role of Cash Manager Enter the user ID in the Bank Account Supervisor field.

36

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Bank Account Management(J77_US) Create Bank Account

Test Step #

Test Step Name

Instruction

10

Maintain Bank Contact Persons

In the Bank Contact Persons section,

(Contact Person)

Expected Result

Pass / Fail / Comment

choose the New button near the Contact Person field. On the Contact Person dialog box, enter the first name, last name, and other informa­ tion, as required. For example, including the zipcode when necessary to determine tax ju­ risdiction. And then chose Save. Your can also use F4 search help to find the contact person if he/she al­ ready exists.

11

Maintain Bank Contact Persons

In the Bank Contact Persons section,

(Relationship Manager)

choose the New button near the Relationship Manager field. On the Contact Person dialog box, enter the first name, last name, and any other information For example, including the zipcode when necessary to determine tax ju­ risdiction. And then chose Save. Your can also use F4 search help to find the contact person if he/she al­ ready exists.

Bank Account Management(J77_US) Create Bank Account

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37

Test Step #

Test Step Name

Instruction

12

Choose Payment Signatories tab

Choose the Payment Signatories tab.

Expected Result

Pass / Fail / Comment

Note About the approval process, by default, the outgoing payment from the bank accounts should be approved by the people (approv­ ers) from two signatory groups: G001 and G002, maintain the ap­ provers in the Payment Signatories tab.

13

Maintain Signatory for Signatory

Choose Add, and make the following

The Signatory Group G001 is main­

Group G001

entries:

tained.

Signatory Group: For example, G001. (the first step of two-step approval) Signatory: For example, the user ID assigned with the business role of Accounts Payable Manager Currency: For example, USD Max. Amount per Document: For ex­ ample, 100.000,00 Max. Amount for Batch Payment: For example, 1.000.000,00 Valid From: For example, your cur­ rent date. Valid To: For example,

31.12.9999

38

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Bank Account Management(J77_US) Create Bank Account

Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

14

Maintain Signatory for Signatory

Repeat the previous step to add a

The Signatory Group G002 is main­

Group G002

User ID to signatory group G002

tained.

(The second step for Two- step ap­ proval) Use the same values in previous step, except for Signatory group that is (G002) For the Signatory, enter the user ID assigned with the business role of Cash Manager. The user ID assigned MUST be different from the user ID assigned to G001. 15

Choose Overdraft Limits tab

16

Maintain Overdraft Limits

Choose the Overdraft Limits tab.

Note Only maintain information for cards that can be over drafted. Choose Add, and make the following entries: Currency: For example, USD Overdraft Limits: For example,

100.000,00 Valid From : For example, current

date. Valid To : For example,31.12.9999 17

Confirm

Choose Confirm

18

Enter Note and Confirm

In the dialog box that appears, enter

The change request status is still in

a note and choose Confirm

To Be Completed status.

Bank Account Management(J77_US) Create Bank Account

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39

5.7

Create Bank G/L Accounts (On-premise edition Only)

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose The G/L accountant may create the G/L accounts of newly created bank account.

Note This step is only applicable to SAP S/4HANA on-premise edition. For SAP S/4HANA cloud edition, the G/L accounts maintenance is handled by Expert Configuration by SAP services center.

Note In cash management in this package, you are able to use the same G/L accounts (bank main account and bank subaccount) for different bank accounts if they use the same currency key. The balance of each bank account can be displayed in the cash management Fiori app, instead of checking balances of the relevant G/L account. Using this approach keeps the chart of accounts smaller.

Note If you want to create a new G/L account for a new bank account, execute the following steps. Create G/L accounts in production system, development system, and consolidation test system. 40

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Bank Account Management(J77_US) Create Bank Account

Procedure Test Step #

Test Step Name

Instruction

1

Log on

Log on to the SAP Fiori Launchpad as

Expected Result

Pass / Fail / Comment

a General Ledger Accountant. 2

3

Access the SAP Fiori app

Search the G/L Account to be Cop­ ied

Open Manage G/L Account Master

The Search: G/L Accounts screen

Data.

displays.

Make the following entries: G/L Account: For example,

11001000 Chart of Account: For example, YCOA and choose Go. 4

5

Choose the G/L Account to be Cop­ Choose the G/L account in the Re­

The G/L Account: 11001000, Bank1

ied

sult List.

Main Account screen displays.

On the G/L Account: 11001000,

The Copy Account dialog box dis­

Bank1 Main Account screen, choose

plays.

Choose Copy

Copy. 6

Enter G/L Account and Description

Make the following entries: G/L Account: For example,

11003000 Description: For example, Bank3 Bank (Main) Account and choose OK: 7

Enter Long Text

Make the following entries: G/L Account Long Text: For example,

Bank 3 – Bank (Main) Account

Bank Account Management(J77_US) Create Bank Account

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41

Test Step #

Test Step Name

Instruction

8

Choose Definition in Copy Code to

On the G/L Account: 11003000,

be Copied

Expected Result

Pass / Fail / Comment

Bank3 Main Account screen, select the checkbox of company code

1710 in sub-screen Definition in Company Code, and leave other checkbox unselected. 9

10

Modify Translations of G/L Ac­

Modify the translations in all relevant

count

languages

Save

Choose Save.

A new G/L account is created at both CoA level and company code level.

11

Create Bank Subaccount

Follow the preceding steps to create

Relevant bank subaccounts are cre­

bank subaccounts. These accounts

ated.

are used in payment run, bank state­ ment, or foreign currency valuation. For example, from 11003010 to

11003099. Copy the existing sam­ ple bank subaccounts (from

11001010 to 11001099).

5.8

Manage House Banks

Test Administration Customer project: Fill in the project-specific parts. Test Case ID

42



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Tester Name

Testing Date

Enter a test date. Bank Account Management(J77_US) Create Bank Account

Business Role(s) Responsibility



Duration

Enter a duration.

Purpose The key user creates the house bank.

Note If you opened a new bank account in an existing house bank in your system, skip this step.

Note Perform this step in the development system, consolidation test system, and production system since house banks are master data in the S/4HANA system.

Procedure Test Step #

Test Step Name

Instruction

1

Log on

Log on to the SAP Fiori Launchpad as

Expected Result

Pass / Fail / Comment

a Configuration Expert. 2

Bank Account Management(J77_US) Create Bank Account

Access the SAP Fiori app

Open Manage Banks.

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43

Test Step #

Test Step Name

Instruction

Expected Result

3

Choose Bank Key

On the Manage Banks screen, and

Display Bank screen displays

Pass / Fail / Comment

make the following entries. ● ●

Bank Country: For example, US Bank Key: If the Bank Key field is not visible, choose Filters to unhide it. Choose Go Expand node Bank Type: Other Banks and choose BANK3 () 4

Edit Bank Key

Choose Edit and choose the add but­

Create House Bank screen displays

ton in the House Banks (0) area. 5

Create House Bank

On the Create House Bank screen, make the following entries: ●

Company Code: For example,

1710 ●

House Bank: For example,

BANK3 ●

Customer Number: For example,

●

Company Number:

17100003 Designated company number 4

44

Save New House Bank

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Choose Save.

New house bank saved successfully.

Bank Account Management(J77_US) Create Bank Account

5.9

Bank Account Final Confirmation

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose The key user assigns the house bank to the new bank account, maintains the corresponding house bank account ID and relevant information, and then makes final confirmation of the new bank account request.

Note In cash management for S/4HANA, the house bank account is created via bank account management (BAM) instead of transaction code FI12. FI12 is obsoleted for house bank accounts maintenance.

Prerequisite Assign the logon user to the Key User role of Configuration Expert as described in the Preliminary Steps section.

Bank Account Management(J77_US) Create Bank Account

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45

Procedure Test Step #

Test Step Name

Instruction

Expected Result

1

Log on

Log on to the Fiori Launchpad as a

The Fiori Launchpad displays.

Pass / Fail / Comment

Configuration Expert.

Note Please logon with user that was assigned with responsibility of rule 74300008 (key user ) in the Preliminary Steps, for example, sample user CASHSPEC in cloud edition.

2

Access the Fiori app

3

Check Requests for Approval

4

Open My Bank Account Worklist.

The Worklist displays.

Choose the Requests for Approval

The list of bank account requests for

tab.

approval displays.

Choose the request to be con­

Choose the requests to be con­

The Change Request XX screen dis­

firmed

firmed.

plays.

5

Choose Connectivity Path tab

Choose the Connectivity Path tab.

Connectivity Path tab appears.

6

Maintain Connectivity Path

Choose Add, and make the following entries: ID Category; For example, Central System: House Bank Account Remote System: Leave blank Company Code: For example, 1710 House Bank: For example, BANK3 Valid FromFor example, current

date Valid To: For example, 31.12.9999

46

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Bank Account Management(J77_US) Create Bank Account

Test Step #

Test Step Name

Instruction

7

Maintain House Bank Account Data Maintain the following entries in the House Bank Account Data tab: House Bank Acct ID: For example,

CHECK

Expected Result

Pass / Fail / Comment

The house bank account ID main­ tained here is called by other applica­ tions (for example, payment pro­ gram, and bank statement).

G/L Account: For example, for onpremise edition, 11003000 , when using the cloud edition, please use the existiong G/L account,

11001000 . 8

Confirm the Request

Choose Confirm.

9

Enter Note and Confirm

In the dialog box that appears, enter

The change request status is

a note and choose Confirm.

Completed. The status of this bank account becomes Active.

5.10 Export Bank Accounts

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility

Bank Account Management(J77_US) Create Bank Account



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47

Purpose The new bank account (including house bank account) creation in production system is completed in previous step. Some system configuration is based on the house bank and the house bank account. Because configuration is done in the development system. You must export the bank accounts from that system to the development and consolidation test system.

Prerequisites Note ● You use Microsoft Office 2010 or higher that contains Microsoft Excel ● The Developer tab in Microsoft Excel is enabled.

Procedure Test Step #

Test Step Name

Instruction

1

Log on

Log on to the SAP Fiori Launchpad as The SAP Fiori Launchpad displays.

Expected Result

Pass / Fail / Comment

a Configuration Expert. 2

Access the SAP Fiori app

Open Manage Bank Accounts.

The app launches.

3

Import and Export Accounts

Choose Account list and then choose

The Import and Export Bank

Import and Export Accounts

Accounts screen displays.

In the Bank Accounts Export section,

The Bank_Accounts.xml file

choose Export Bank Accounts to an

saved to the location you indictated.

4

Export Bank Master Data

XML File.

The file contains all the existing bank

On the File Download dialog box,

account master data in your system

choose Save

in XML format.

On the Save As dialog box, identify a location to save the XML file, and then choose Save

48

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Bank Account Management(J77_US) Create Bank Account

Test Step #

Test Step Name

Instruction

Expected Result

5

Download XML Spreadsheet Tem­

In the Bank Accounts Export section,

The

plate

choose Download XML Spreadsheet

XML_Spreadsheet_Template.

Template.

xml file is saved to the location you

On the File Download dialog box,

Pass / Fail / Comment

indicated

choose Save On the Save As dialog box, identify a location to save the XML spread­ sheet template, and choose Save. 6

Open XML Spreadsheet Template

Use Microsoft Excel to open

and Import Bank Account Master

XML_Spreadsheet_Template. imported into the XML spreadsheet

Data

xml. Using the Developer tab in Ex­ cel, choose Import, and then choose the Bank_Accounts.xml file in

Bank accounts master data has been template. If message XML import error - Failed schema validation displays, but data

the Import XML dialog box and

has been imported from

Import

Bank_Accounts.xml, ignore this mes­ sage by choosing OK.

7

Export Data to a new XML file

From the Developer tab in Microsoft

Bank accounts master data has been

Excel, choose Export, enter the file

saved in file

name,

Bank_Account_Export.xml

Bank_Accounts_Export.xml and then choose Export.

5.11

Import Bank Accounts

Test Administration Customer project: Fill in the project-specific parts. Bank Account Management(J77_US) Create Bank Account

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49

Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose Import the exported bank accounts into the development system and consolidation test system.

Note You may only have one client for testing. You can test the function Export and Import the bank accounts in the same client.

Procedure Test Step #

Test Step Name

Instruction

1

Log on

Log on to the SAP Fiori Launchpad as

Expected Result

Pass / Fail / Comment

a Configuration Expert. 2

Access the SAP Fiori app

3

Import and Export Accounts

4

Identify the Import Path

Open Manage Bank Accounts. Choose Accounts list, then choose

Screen Import and Export Bank

Import and Export Accounts

Accounts displays.

Choose the Choose File button. On the Open dialog box, identify the XML (Bank_Accounts_Export.xml) to be uploaded, and choose Open.

50

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Bank Account Management(J77_US) Create Bank Account

Test Step #

Test Step Name

Instruction

5

Import with Test Run

Choose Import with Test Run, and

Expected Result

Pass / Fail / Comment

check the validation results.

Note If message Bank Account "1XXXXXXXXX" is already in approval process displays, we recommend that you not import bank accounts at this time, since some bank accounts are still in process workflow. When the message displays, only ex­ ecute a test run, or complete the workflow before the production run. When the status of all validation re­ sults is OK, you can import bank ac­ counts into production system. 6

Import XML file with Production

Choose the Choose File button again. Bank accounts are successfully im­

Run

On the Open dialog box, identify the

ported into development system.

XML (Bank_Accounts.xml) to be up­ loaded, and choose Open. Choose Import, and check the validation re­ sults. 7

Import to Test System

Repeat the preceding steps to import bank accounts into consolidation test system.

Bank Account Management(J77_US) Create Bank Account

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51

6

Change Bank Account

Use This step describes how to change an existing bank account and workflow of bank account change management.

Caution Do not change sample bank accounts that are connected to house bank BANK1 and BANK2 in the Connectivity Path tab for the bank master data (bank account 33333 of bank key 011000390, and bank account 25800611 of bank key 820800001). The sample accounts are also used for testing other scope items, for example, Accounts Payable (J60) and Cash Daily Operation (J78). Prerequisite Assign the logon user to the correct ruled for corresponding actions using the section on Define Responsibilities for Rules Used in Workflow Steps.

6.1

Receive Change Request from Requester

Procedure The bank accountant (Cash Management Specialist) receives a change request from other colleagues; for example, another colleague request to change the currency key for a bank account.

52

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Bank Account Management(J77_US) Change Bank Account

6.2

Create Bank Account Change Request

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose This step describes how to create a bank account change request by bank accountant (Cash Management Specialist). The request is then sent to the Cash Manager's bank account worklist (inbox).

Bank Account Management(J77_US) Change Bank Account

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53

Procedure Test Step #

Test Step Name

Instruction

1

Log on

Logon to the SAP Fiori Launchpad as

Expected Result

Pass / Fail / Comment

a Cash Management Specialist for the on-premise edition or logon with sample user CASHSPEC for the cloud edition.

Note The Cash Management Specialist or CASHSPEC user must be as­ signed the responsibility of rule 74300007 (bank accountant/ cash management specialist). Do not logon with a user that was as­ signed to responsibility of rule 74300006 (cash manager). For more information, see Preliminary Steps under Prerequisites.

2

Access the SAP Fiori app

Open Manage Bank Accounts.

The Bank Hierarchy: Active Accounts screen displays.

3

Choose the Bank Account to

Choose the bank account to be

Change

changed from the account list view.

A new window displays.

For example, account 8765432199 in BANK3 4

Start to Edit

Choose Edit. Modify fields to your re­ quirements. For example, change the Currency to another currency value. For example, EUR

5

54

Choose Payment Signatories tab

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Choose the Payment Signatories tab.

Bank Account Management(J77_US) Change Bank Account

Test Step #

Test Step Name

Instruction

6

Edit Payment Signatories

Make the following changes for both

Expected Result

Pass / Fail / Comment

lines of group G001 and G002: Currency the changed currency value Max. Amount for Payment For exam­ ple, 150.000,00 Max. Amount for Batch For example, 1.500.000,00 7

Choose Overdraft Limits tab

Choose the Overdraft Limits tab.

8

Edit Overdraft Limits

Make the following changes for each line: Currency the changed currency value

9

Save Your Changes

Choose Save and Submit.

The Send Request dialog box dis­ plays.

10

Submit the Change Request

In the dialog box, edit the title and

The bank change request is created

the note of this request and choose

and sent out.

Submit.

6.3

My Sent Requests

Test Administration Customer project: Fill in the project-specific parts. Test Case ID

Bank Account Management(J77_US) Change Bank Account



Tester Name

Testing Date

Enter a test date.

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55

Business Role(s) Responsibility



Duration

Enter a duration.

Purpose This step describes how to check the status of the bank change request created by the bank accountant (Cash Management Specialist).

Note At different stage of the lifecycle of change request, you can find it in different tabs under My Sent Requests. The All tab contains all requests created by you, regardless of status.

Procedure Test Step #

Test Step Name

Instruction

Expected Result

1

Log on

Log on to the SAP Fiori Launchpad as The SAP Fiori Launchpad displays.

Pass / Fail / Comment

a Cash Management Specialist. 2

Access the SAP Fiori app

Open My Sent Requests.

3

Approve your Request

Because the request you created needs approval, choose the To Be Approved tab.

4

Choose the Request

In the To Be Approved tab, you can

The information screen is displayed.

find the request you just created. If it is necessary, you can click the re­ quest and check the detailed infor­ mation in a new window.

56

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Bank Account Management(J77_US) Change Bank Account

6.4

Approve Bank Account Change Request

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose The bank account change request is sent to Cash Manager's bank account worklist (inbox). The Cash Manager can approve or reject the request. The request creator cannot approve or reject the request.

Prerequisite Assign the logon user to the correct rule for corresponding actions using the section on Define Responsibilities for Rules Used in Workflow Steps.

Bank Account Management(J77_US) Change Bank Account

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57

Procedure Test Step #

Test Step Name

Instruction

Expected Result

1

Log on

Log on to the SAP Fiori Launchpad as The SAP Fiori Launchpad displays.

Pass / Fail / Comment

a Cash Manager.

Note Please logon with the user that was assignied to responsibility of rule 74300006 (cash manager) in Preliminary Steps, for example, sample user CASHMGR in cloud edition.

2

Access the SAP Fiori app

Open My Bank Account Worklist.

The Worklist displays.

3

Check Requests for Approval

Choose the Requests for Approval

The list of bank account requests for

tab.

approval displays.

Choose the request for approval.

The Change Request XX screen dis­

4

Choose the Approval Request

plays. 5

Approve the Request

Choose Approve.

The Approve Request screen dis­ plays.

6

Enter Note and Approve

In the dialog box, enter a note and

Change Request is approved.

choose Approve

6.5

Notify Bank to Change

Procedure The bank accountant (Cash Management Specialist) goes to the bank and asks the bank employee to change the attributes of this bank account. This step does not occur in the system. 58

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Bank Account Management(J77_US) Change Bank Account

Note Bank account master data modification does not always result in a notification to the bank (for example, the modification of payment signatories).

6.6

Confirm Bank Account Change Request

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose The Bank Accountant (Cash Management Specialist) confirms this bank account has been changed at the bank side.

Prerequisite Assign the logon user to the correct rule for corresponding actions using the section on Define Responsibilities for Rules Used in Workflow Steps. Bank Account Management(J77_US) Change Bank Account

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59

Procedure Test Step #

Test Step Name

Instruction

Expected Result

1

Log on

Log on to the SAP Fiori Launchpad as The SAP Fiori Launchpad displays.

Pass / Fail / Comment

a Cash Management Specialist.

Note Please logon with user that was assigned with responsibility of rule 74300007 (bank account­ ant/cash management specialist) in the Preliminary Steps, for ex­ ample, sample user CASHSPEC in cloud edition.

2

Access the SAP Fiori app

3

Check Requests for Approval

4

Open My Bank Account Worklist.

The Worklist displays.

Choose the Requests for Approval

The list of bank account requests for

tab.

approval appears.

Choose the Request to be Con­

Choose the requests to be con­

The Change Request XX screen dis­

firmed

firmed.

plays.

5

Choose Change Attributes tab

Choose the Change Attributes tab.

The Change Attributes tab displays.

6

Confirm the Request

Review the information of what has been changed and choose Confirm.

7

60

Enter Note and Confirm

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In the dialog box, enter a note and

The change request status is To Be

choose Confirm.

Completed.

Bank Account Management(J77_US) Change Bank Account

6.7

Update Bank G/L Account (On-premise edition Only)

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose The key user updates the G/L account of bank only when updating is required. For example, if the currency key of bank account is changed, the user updates the currency of G/L account. However, not all bank account modifications result in a G/L account modification.

Note This step is only applicable to SAP S/4HANA on-premise edition. For SAP S/4HANA cloud edition, the G/L maintenance is handled by Expert Configuration from SAP services center.

Note Update the G/L accounts in the production, development, and consolidation test systems.

Bank Account Management(J77_US) Change Bank Account

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61

Procedure Test Step #

Test Step Name

Instruction

Expected Result

1

Log on

Log on to the SAP Fiori Launchpad as The SAP Fiori Launchpad displays.

Pass / Fail / Comment

a General Ledger Accountant. 2

Access the SAP Fiori app

Open Manage G/L Account Master Data

3

Search the G/L Account to Update

Make the following entries: G/L AccountFor example,

11001000

The G/L accounts that meets the search criteria display in the Results List.

Chart of Account For example,YCOA and choose Go. 4

Choose the G/L Account to Up­

Select the G/L account.

date. 5

Choose Company Code

Choose the company code (for ex­

A screen showing the account pa­

ample,1710) in which to change the

rameters at the company code level

G/L account.

is displayed.

6

Edit the Account

Choose Edit.

7

Maintain the attributes of the G/L

Update the attributes of the account.

account at Company Code Level

Screen G/L Account :11001000, Bank3 Main Account displays.

For example, change Account Currency to a different currency from the one you used when creating a bank account in the previous step Create Bank Account Change Re­ quest, and deselect the checkbox of Only Balance in Local Currency

8

Save the G/L Account

Choose Save.

The G/L account is updated success­ fully.

62

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Bank Account Management(J77_US) Change Bank Account

Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

9

Update Bank Subaccount

Repeat the preceding steps to

Relevant bank subaccounts are up­

change bank subaccounts.

dated.

For example, from 11003010 to 11003099.

Note Changing the currency is not possible when there is an existing balance for the G/L account.

6.8

Bank Account Final Confirmation

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose The Key User makes final confirmation of the bank account change request. Bank Account Management(J77_US) Change Bank Account

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63

Prerequisite Assign the logon user to the correct rule for the corresponding actions described in the Define Responsibilities for Rules Used in Workflow Steps.

Procedure Test Step #

Test Step Name

Instruction

1

Log on

Log on to the SAP Fiori Launchpad as The SAP Fiori Launchpad displays.

Expected Result

Pass / Fail / Comment

a Configuration Expert.

Note Please logon with user that was assigned with responsibility of rule 74300008 (key user ) in the Preliminary Steps, for example, sample user CASHSPEC in cloud edition.

2

Access the SAP Fiori App

3

Check Requests for Approval

4

5

Open My Bank Account Worklist.

The Worklist displays.

Choose the Requests for Approval

The list of bank account requests for

tab.

approval displays.

Choose the Requests to be Con­

Choose the requests to be con­

The Change Request XX screen dis­

firmed

firmed.

plays.

Confirm the Request

Review the bank account information on the Change Attributes tab and choose Confirm.

6

64

Enter Note and Confirm

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In the dialog box, enter a note and

The change request status is in Com­

choose Confirm in dialog box.

pleted.

Bank Account Management(J77_US) Change Bank Account

6.9

Export Bank Accounts

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose The bank account modification in production system is completed in the previous step. Because some system configuration is based on house bank and house bank account. After a bank account’s attribute is changed, configuration may need to be updated in the development system. If so, you must export the bank accounts from the production system, and then import them into the development and consolidation test systems.

Prerequisities Note Use Microsoft Office 2010 or higher that contains Microsoft Excel You must enable the Developer tab in Microsoft Excel. To do so, in your Microsoft Excel, go to Developer checkbox and choose OK.

Bank Account Management(J77_US) Change Bank Account

File

Options

Customize Ribbon

Customize the Ribbon , select the

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65

Procedure Test Step #

Test Step Name

Instruction

1

Log on

Log on to the SAP Fiori Launchpad as

Expected Result

Pass / Fail / Comment

a Configuration Expert. 2

Access the SAP Fiori app

Open Manage Bank Accounts.

3

Upload/download Account

Choose Account list, then choose

Screen Import and Export Bank

Import and Export Accounts

Accounts displays.

In the Bank Accounts Export section, choose Export Bank Accounts to an XML File

The Bank_Accounts.xml file is

4

Export Bank Master Data XML file

saved at the location you indicated.

On the File Download dialog box, choose Save On the Save As dialog box, identify a location to save the XML file, then choose Save. 5

Download XML Spreadsheet tem­

In the Bank Accounts Export section,

The

plate

chose Download XML Spreadsheet

XML_Spreadsheet_Template.

Template.

xml file is saved at the location you

On the Save As dialog box, identify a

indicated.

location to save the XML spread­ sheet template, then choose Save. 6

Open XML Spreadsheet Template

Using Microsoft Excel to open

Bank accounts master data has been

and Import Bank Account Master

XML_Spreadsheet_Template. imported into the XML spreadsheet

Data

xml . In the Microsoft Excel

template.

Developer tab, choose Import.

If the message XML import error-

Choose the Bank_Accounts.xml Failed schema validation is displayed, but data has been imported from file in the Import XML dialog box. Choose Import.

66

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Bank_Accounts.xml, ignore this message and choose OK.

Bank Account Management(J77_US) Change Bank Account

Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

7

Export Data to a New XML File

From the Developer tab in Microsoft

Bank accounts master data has been

Excel, choose Export, enter the file

saved in

name

Bank_Accounts_Export.xml

Bank_Accounts_Export.xml and then choose Export.

6.10 Import Bank Accounts

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose Import the exported bank accounts into the development system and consolidation test system.

Note If you only have one client for testing, you can export and import the bank accounts in the same client. Bank Account Management(J77_US) Change Bank Account

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67

Procedure Test Step #

Test Step Name

Instruction

1

Log on

Log on to the SAP Fiori Launchpad as

Expected Result

Pass / Fail / Comment

a Configuration Expert. 2

Access the SAP Fiori app

Open Manage Bank Accounts.

3

Upload/download Account

Choose Account list, then

Screen Import and Export Bank

chooseUpload/download Account

Accounts displays.

4

Identify the Import Path

Choose the Choose File button, on the Open dialog box, identify the XML (Bank_Accounts_Export.xml) to be uploaded, and choose Open.

5

Import with Test Run

Choose Import with Test Run, and check the validation results.

Note If the system displays the message Bank Account "1XXXXXXXXX" is already in approval process, we rec­ ommend only executing a test run, since some bank accounts are still in process in the workflow. When the message is displayed, only execute a test run, or complete the workflow before the production run. When the status of all validation re­ sults is OK, you can import bank ac­ counts into the production system.

68

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Bank Account Management(J77_US) Change Bank Account

Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

6

Import XML file with Production

Choose the Choose File button again, Bank accounts are successfully im­

Run

on the Open dialog box, identify the

ported into the development system.

XML (Bank_Accounts_Export .xml) to be uploaded, and choose Open. Choose Import, and check the valida­ tion results. 8

Import to Test System

Repeat the preceding steps to import bank accounts into consolidation test system.

Bank Account Management(J77_US) Change Bank Account

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69

7

Close Bank Account

Use This step describes how to close an obsolete bank account and workflow of bank account closing.

Caution Do not close sample bank accounts that are connected to house bank BANK1 and BANK2 in the Connectivity Path tab for the bank master data (bank account 33333 of bank key 011000390, and bank account 25800611 of bank key 820800001). The sample bank accounts are used when testing other scope items, for example, Accounts Payable (J60) and Cash Daily Operations (J78). Prerequisites Assign the logon users to the correct rule for corresponding actions the section on Define Responsibilities for Rules Used in Workflow Steps.

7.1

Receive Bank Account Closing Request from Requester

Procedure The bank accountant (Cash Management Specialist) receives a request to close an existing bank account from other colleagues. For example, the company no longer needs this bank account.

7.2

Create Bank Account Closing Request

Test Administration Customer project: Fill in the project-specific parts. 70

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Bank Account Management(J77_US) Close Bank Account

Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose This step describes how to create a bank account closing request by requester. The request is then sent to Cash Manager's bank account worklist (inbox).

Procedure Test Step #

Test Step Name

Instruction

1

Log on

Log on to the SAP Fiori Launchpad as The SAP Fiori Launchpad displays.

Expected Result

Pass / Fail / Comment

a Cash Management Specialist.

Note Do NOT logon with a user that was assigned to responsibility of rule 74300006 (cash manager) in the Preliminary Steps. Logon with the user that was assigned to re­ sponsibility 74300007 (bank ac­ countant/cash management spe­ cialist), for example, sample user CASHSPEC for cloud edition.

2

Access the SAP Fiori app

Open Manage Bank Accounts.

The Bank Hierarchy: Active Accounts (X Account) screen displays.

Bank Account Management(J77_US) Close Bank Account

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71

Test Step #

Test Step Name

Instruction

Expected Result

3

Choose the Bank Account to Close

Choose the bank account to be

The Bank Account XX screen dis­

closed from the bank hierarchy view

plays.

Pass / Fail / Comment

or the account list view. For example, account 8765432199 in BANK3 4

Choose Close Account

Choose

Account Operations

Close Account.

The Close Account dialog box dis­ plays.

Note If a warning message appears, "Account XXXX is assigned to hi­ erarchy Bank Hierarchy. Do you want to close it?" Choose Yes.

5

Confirm the Close Account Re­

Make the following entries in the dia­

The system displays the message

quest

log box

Change Request XX created.

Planned Closing Date: For example, today Note < add note> and choose OK.

7.3

My Sent Requests

Test Administration Customer project: Fill in the project-specific parts. 72

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Bank Account Management(J77_US) Close Bank Account

Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose This step describes how to check the status of the bank closing request created by the bank accountant (Cash Management Specialist).

Note At different stage of the change request lifecycle, you can find it in My Sent Requests. The All tab shows all of the request created by you, regardless of status. Procedure

Procedure Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

1

Log on

Log on to the SAP Fiori Launchpad as The SAP Fiori Launchpad displays. a Cash Management Specialist.

2

Access the SAP Fiori app

Open My Sent Requests

3

View Request to Be Approved

Because the request you created needs approval, choose the To Be Approved tab.

Bank Account Management(J77_US) Close Bank Account

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73

Test Step #

Test Step Name

Instruction

Expected Result

4

Choose the Request

In the To Be Approved tab, you can

The app displays more information

find the request you just created. If it

on the request.

Pass / Fail / Comment

is necessary, you can click the re­ quest and check the detailed infor­ mation in a new window.

7.4

Approve Bank Account Closing Request

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose The bank account closing request is sent to Cash Manager's bank account worklist (inbox). The Cash Manager can approve or reject the request. The request creator cannot approve or reject the request.

Prerequisite Assign the logon user to the correct rule for corresponding actions from the section on Define Responsibilities for Rules Used in Workflow Steps. 74

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Bank Account Management(J77_US) Close Bank Account

Procedure Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

1

Log on

Log on to the Fiori Launchpad as a

The Fiori Launchpad displays.

Cash Manager.

Note Please logon with the user that was assignied to responsibility of rule 74300006 (cash manager) in Preliminary Steps, for example, sample user CASHMGR in cloud edition.

2

Access the Fiori app

Open My Bank Account Worklist.

The Worklist displays.

3

Check Requests for Approval

Choose the Requests for Approval

The list of bank account requests for

tab.

approval displays.

Select the request for approval.

The Change Request XX screen dis­

4

Choose the Approval Request

plays. 5

Approve the Request

Choose Approve.

The Approve Request screen dis­ plays.

6

Enter Note and Approve

In the dialog box, enter a note and

The closing request is approved.

choose Approve.

7.5

Notify Bank to Close Account

Procedure The bank accountant (Cash Management Specialist) goes to the bank and asks the bank employee to close the bank account. This step does not occur in the system. Bank Account Management(J77_US) Close Bank Account

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75

7.6

Confirm Bank Account Closing Request

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose The bank accountant (Cash Management Specialist) confirms that the bank account has been closed by the bank.

Prerequisite Assign the logon users to the correct rule for corresponding actions described in the Define Responsibilities for Rules Used in Workflow Steps section.

76

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Bank Account Management(J77_US) Close Bank Account

Procedure Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

1

Log on

Log on to the SAP Fiori Launchpad as The SAP Fiori Launchpad displays. a Cash Management Specialist.

Note Please logon with user that was assigned with responsibility of rule 74300007 (bank account­ ant/cash management specialist) in the Preliminary Steps, for ex­ ample, sample user CASHSPEC in cloud edition.

2

Access the SAP Fiori app

3

Check Requests for Approval

4

Open My Bank Account Worklist.

The Worklist displays

Choose the Requests for Approval

The list of bank account requests for

tab.

approval display.

Choose the Request to be Con­

Choose the requests to be con­

The Change Request XX screen dis­

firmed

firmed.

plays.

5

Enter Additional Data

Choose the Additional Data tab.

6

Enter Closing Date

Make the following entry: Closing DateFor example, today

7

Confirm the Request

Review the bank account information and choose Confirm.

8

Enter Note and Confirm

Enter a note and choose Confirm.

The change request status is still in To Be Completed.

Bank Account Management(J77_US) Close Bank Account

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77

7.7

Update Bank G/L Account (On-premise edition Only)

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose The key user marks the G/L account of a closed bank account as deletion.

Note This step is only applicable to SAP S/4HANA on-premise edition. For the SAP S/4HANA cloud edition, the G/L accounts main tenance is handled by Expert Configuration by SAP services center.

Note If this is a shared G/L account for several bank accounts, you can skip this step.

Note Update the G/L accounts in the production, development, and consolidation test systems.

78

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Bank Account Management(J77_US) Close Bank Account

Prerequisite Before marking G/L account as deletion, its balance should be zero.

Procedure Test Step #

Test Step Name

Instruction

1

Log on

Log on to the SAP Fiori Launchpad as The SAP Fiori Launchpad displays.

Expected Result

Pass / Fail / Comment

a General Ledger Accountant. 2

Access the SAP Fiori app

Open Manage G/L Account Master Data.

3

Search the G/L Account to Update

Enter the following search criteria: G/L AccountFor example, 11003000

The G/L accounts that meet the search criteria are displayed in the Results List.

Chart of Accounts YCOA and choose Search. Entering the Chart of Accounts is optional. 4

5

Choose the G/L account to update.

Choose Company Code

Select the G/L account from the

G/L Account: 11003000 and Bank3

Results List.

Main Account screens display

Choose the company code contain­

A screen showing the account pa­

ing the G/L account to delete.

rameters at the company code level displays.

6

Edit the Account

Choose Edit.

7

Mark for Deletion

At the company code level, make the following entry. Marked for Deletion: Selected

Bank Account Management(J77_US) Close Bank Account

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79

Test Step #

Test Step Name

Instruction

Expected Result

8

Save the G/L Account

Choose Save.

The G/L account is marked as dele­

Pass / Fail / Comment

tion at the company code level. A screen showing the account parame­ ters at the chart of accounts level displays. 9

Edit the Chart of Accounts

Choose Edit.

10

Mark for Deletion at Chart of Ac­

Make the following entries.

counts Level

Only do this if the account is not used by other company codes. Marked for Deletion: Selected

11

Save the G/L Account

Choose Save.

The G/L account is marked as dele­ tion at the chart of accounts level.

7.8

Bank Account Final Confirmation

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility

80



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Bank Account Management(J77_US) Close Bank Account

Purpose The key user makes final confirmation of the bank account closing request.

Prerequisite Assign the logon user to the correct rule for corresponding actions using the section on Define Responsibilities for Rules Used in Workflow Steps.

Procedure Test Step #

Test Step Name

Instruction

1

Log on

Log on to the SAP Fiori Launchpad as The SAP Fiori Launchpad displays.

Expected Result

Pass / Fail / Comment

a Configuration Expert.

Note Please logon with user that was assigned with responsibility of rule 74300008 (key user ) in the Preliminary Steps, for example, sample user CASHSPEC in cloud edition.

2

Access the SAP Fiori app

Open My Bank Account Worklist.

The Worklist displays.

3

Check Requests for Approval

Choose the Requests for Approval

The list of bank account requests for

tab.

approval displays.

4

Choose the Request to be Con­

Choose the request to be confirmed.

firmed 5

Confirm the Request

The Change Request XX screen dis­ plays.

Review the change request and choose Confirm.

Bank Account Management(J77_US) Close Bank Account

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81

Test Step #

Test Step Name

Instruction

Expected Result

6

Enter Note and Confirm

In the dialog box, enter a note and

The change request status is now

choose Confirm in dialog box.

Completed. The status of this bank

Pass / Fail / Comment

account is Closed.

82

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Bank Account Management(J77_US) Close Bank Account

8

Review Bank Account Yearly

Use The following sections describe how to perform the bank accounts yearly review.

8.1

Initiate Review Process

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose The cash manager should trigger the start of bank account yearly review work.

Prerequisite The Internal Contact Persons (General Contact) should already be maintained for the bank accounts to be reviewed. For example, maintain the user ID with business role of Cash Management Specialist when using the on-premise edition or the sample user CASHSPEC for the cloud edition as the Internal Contact Persons (General Contact); to do this, open the Manage Bank Accounts tile, choose bank account 33333 of bank key 011000390, on the Bank Account 33333, Bank 1 Check, Bank 1 screen, choose Edit, enter the General Contact in area Internal Contact Persons, and choose Save. Bank Account Management(J77_US) Review Bank Account Yearly

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83

Procedure Test Step #

Test Step Name

Instruction

Expected Result

1

Log on

Log on to the Fiori Launchpad as a

The Fiori Launchpad displays.

Pass / Fail / Comment

Cash Manager. 2

Access the Fiori app

Open Initiate Review Process.

The Review Bank Accounts screen displays.

3

Define Search Criteria

Enter search criteria to choose the

The Results List displays.

bank account for review: Company Code1710 and choose Go. 4

Choose Bank Account for review

Choose the bank account for review from the results list. For example, Account number

33333 of bank 011000390 5

Initiate the review process

Choose Initiate Review.

6

Edit Title and Note

Make the following entries: Due DateFor example, today + 10

The system displays two messages: ●

days TitleREVIEW

1 Bank accounts have been trig­ gered in review process

●

Change request XX created.

NoteStart yearly review of bank ac­ counts and choose OK. 7

Confirm the Entries

On the Confirmation dialog box, choose OK.

84

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Bank Account Management(J77_US) Review Bank Account Yearly

Test Step #

Test Step Name

Instruction

8

Check the Results List

Cash manager has triggered a review The bank account for review no lon­ request and it is sent to cash man­

Expected Result

Pass / Fail / Comment

ger exists in Results List.

agement specialist’s My Bank Account Worklist. The cash manage­ ment specialist is the user entered as the Internal Contact Persons (Gen­ eral Contact) of bank account

33333.

8.2

Review Bank Account

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose Bank accountant (Cash Management Specialist) should review the bank accounts.

Bank Account Management(J77_US) Review Bank Account Yearly

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85

Procedure Test Step #

Test Step Name

Instruction

Expected Result

1

Log on

Logon to the SAP Fiori Launchpad as

The SAP Fiori Launchpad displays.

Pass / Fail / Comment

a Cash Management Specialist for the on-premise edition or logon with the sample user CASHSPEC for the cloud edition.

Note This logon user is the user desig­ nated as the Internal Contact Per­ son (General Contact) for the spe­ cific bank accounts you created in the Prerequisite section of the previous step Initiate Review Process.

2

Access the SAP Fiori app

Open My Bank Account Worklist

The My Worklist screen displays.

3

Choose the Review Request

In the Requests for Approval tab,

The Change Request XX screen dis­

choose the subject that indicates the

plays.

review plan title: SubjectFor example, REVIEW 4

Review Bank Account Information

Review that the information of this bank account is up-to-date.

5

Mark the Request as Reviewed

If information about this bank ac­

The review process of this bank ac­

count is correct and up-to-date,

count is completed. The Confirm

make the following entry:

Request dialog box appears.

Reviewed : Selected and choose Confirm 6

Confirm Request

On the dialog box, enter a note and choose Confirm

86

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Bank Account Management(J77_US) Review Bank Account Yearly

Test Step #

Test Step Name

Instruction

7

Complete Review for Other Bank

Repeat the previous steps for all

Accounts

other bank accounts to be reviewed.

8.3

Expected Result

Pass / Fail / Comment

Confirm Bank Account Yearly Review Completion

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Procedure Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

1

Log on

Log on to the SAP Fiori Launchpad as The SAP Fiori Launchpad displays. a Cash Management Specialist.

2

Access the SAP Fiori app

Open Monitor Review Status

The Monitor Bank Account Review Status screen displays.

Bank Account Management(J77_US) Review Bank Account Yearly

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87

Test Step #

Test Step Name

Instruction

3

Enter Selection Criteria

Enter the search criteria:

Expected Result

Pass / Fail / Comment

Title : For example REVIEW and choose Go 4

Examine the Review Status

Ensure that all of the review requests

The system displays the message

are confirmed

100.00% Accounts Reviewed in All Requests; 100.00% Accounts Reviewed in Completed Requests.

88

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Bank Account Management(J77_US) Review Bank Account Yearly

9

Bank Account Report and Fact Sheet (On-premise Only)

9.1

Foreign Bank Account Report (On-premise only)

Test Administration Customer project: Fill in the project-specific parts. Test Case ID



Tester Name

Testing Date

Enter a test date.

Duration

Enter a duration.

Business Role(s) Responsibility



Purpose This report displays the bank accounts which were opened in foreign countries.

Note This step is only applicable to S/4HANA On-premise edition.

Prerequisite There are already some foreign bank accounts created in the system. Bank Account Management(J77_US) Bank Account Report and Fact Sheet (On-premise Only)

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89

Procedure Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

1

Log on

Log on to the SAP Fiori Launchpad as The SAP Fiori Launchpad displays. a Cash Manager.

2

Access the Fiori app

3

Enter Selection Criteria

Open Foreign Bank Account Report. Choose Show Filter Bar, if selection fields are hidden, enter search crite­ ria to choose the bank accounts which are opened in foreign country: Home Country: Enter country

code of bank ,- (Use F4 search help function) Time Range : For example,

01.01.2015 – 31.12.2015 4

Check Result List

Choose Go, the foreign bank ac­

The bank accounts in foreign coun­

counts will be displayed in table view. tries are displayed in Result List area. Choose Form, foreign bank accounts will be displayed in a form. 5

Check Employee

Choose Employee

A list of signatories that are main­ tained on the Payment Signatories tab of foreign bank accounts master data are displayed

9.2

Bank (Fact Sheet) - (Cloud only)

This fact sheet displays the banks which were opened in the system.

Note This step is only applicable to S/4HANA Cloud edition currently. 90

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Bank Account Management(J77_US) Bank Account Report and Fact Sheet (On-premise Only)

Prerequisites There are already some bank master data created in the system. Procedure Test Step #

Test Step Name

Instruction

User Entries: Field Name:

Expected Result

Pass / Fail / Comment

Value 1.

Log on

Log on to the SAP Fiori

The SAP Fiori Launchpad dis­

Launchpad as a Cash

plays.

Manager. 2.

Access the Search Box to ac­

Choose the Magnifier icon in

The search box displays.

cess the Fiori Fact Sheet App the top header to open the search box. 3.

Enter Selection Information

Choose Bank from the scroll

●

Field – Search Box

down menu and then enter a

●

Value – 011000390

value, for example,

011000390 in the search box as the search content. 4.

Review Result List

5.

Review Bank Information

Choose the Magnifier icon

The bank with bank number

again.

will be displayed.

Choose the arrow icon on the

When all the details are dis­

right to expand or retract the

played, the arrow icon points

details.

up; if the arrow icon points down, then the details are hid­ den.

9.3

House Bank (Fact Sheet) - (Cloud only)

This fact sheet displays the house banks which were defined in the system.

Note This step is only applicable to SAP S/4HANA cloud edition. Bank Account Management(J77_US) Bank Account Report and Fact Sheet (On-premise Only)

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91

Prerequisites There are already house banks defined in the system. Procedure Test Step #

Test Step Name

Instruction

User Entries: Field Name:

Expected Result

Pass / Fail / Comment

Value 1.

Log on

Log on to the SAP Fiori

The SAP Fiori Launchpad dis­

Launchpad as a Cash

plays.

Manager. 2.

Access the Search Box to ac­

Choose the Magnifier icon in

The search box displays.

cess the Fiori Fact Sheet App the top header to open the search box. 3.

Enter Selection Information

Choose House Bank in the left

●

Field – Search Box

scroll down menu, then enter

●

Value – Bank 1

e.g. Bank1 in the search box as the search content. 4.

Review Result List

5.

Review Bank Information

Choose the Magnifier icon

The house bank Bank1 will be

again.

displayed.

Choose the arrow icon to ex­

When all the details are dis­

pand or hide the details.

played, the arrow icon points up; if the arrow icon points down, then the details are hid­ den.

9.4

House Bank Account (Fact Sheet) - (Cloud only)

This fact sheet displays the house bank accounts which were created in the system

Note This step is only applicable to S/4HANA Cloud edition currently. Prerequisites 92

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Bank Account Management(J77_US) Bank Account Report and Fact Sheet (On-premise Only)

There are already house bank accounts created in the system. Procedure Test Step #

Test Step Name

Instruction

User Entries: Field Name:

Expected Result

Pass / Fail / Comment

Value 1.

Log on

Log on to the SAP Fiori

The SAP Fiori Launchpad dis­

Launchpad as a Cash

plays.

Manager. 2.

Access the Search Box to ac­

Choose the Magnifier icon in

The search box displays.

cess the Fiori Fact Sheet App the header to open the search box. 3.

Enter Selection Information

Choose House Bank Account

●

Field – Search Box

in the menu, then enter a

●

Value -CHECK

value, for example, CHECK in the search box as the search content. 4.

5.

Review Result List

Review Bank Information

Choose the Magnifier icon

The CHECK house bank ac­

again.

counts will be displayed.

Choose the arrow icon to ex­

When details are displayed,

pand or hide the details.

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Bank Account Management(J77_US) Bank Account Report and Fact Sheet (On-premise Only)

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10 Appendix 10.1 Succeeding Processes After completing the activities in this test case, you can continue testing the following business processes: Process

Business Condition

Cash Daily Operation (J78)

The bank accounts created in Cash Daily Operation (J78) can be used for further processing. For example, importing bank statement, making bank transfer, and so on. This processing is op­ tional.

10.2 Configuration After the bank account is created, changed, or closed, the following configuration must be completed. ● Bank Determination When a new bank account (including house bank and house bank account ID) is created, maintain the corresponding bank subaccount (clearing account) for payment program for vendors (or customers), afterwards, the payment program for vendors (or customers) is able to find the bank subaccount for financial posting purpose. When a bank account is changed or closed, the bank subaccount (clearing account) determination of the payment program may also need to be updated. Because this is a configuration step, in S/4HANA Cloud system, use the self-service configuration UI Bank Determination to complete the configuration; in S/4HANA Onpremise system, use IMG- Financial Accounting (New) – Accounts Receivable and Accounts Payable- Business Transactions- Outgoing Payments- Automatic Outgoing Payments- Payment Method/Bank Selection for Payment Program- Set Up Bank Determination for Payment Transactions. You may refer to configuration guide External Financial Accounting Basics (J16). Perform this step in the development system; contact your system administrator to transport it to the production system. ● Clearing Account for Paying & Receiving Bank Accounts If a new bank account is used as a paying/receiving bank account in bank transfer (from one bank account to another bank account), you must configure the bank subaccount (clearing account) determination for paying and receiving bank accounts in bank transfer. Once done, the financial posting of bank transfer is able to be created. When a bank account is changed or closed, the bank subaccount determination for bank transfer may also need to be updated. Because this is a configuration step, in S/4HANA Could system, use the self-service configuration UI Clearing Accounts for Paying Bank Accounts and Clearing Accounts for Receiving Bank Accounts to complete the configuration; in S/4HANA On-premise system, use IMG- Financial Accounting (New)- Bank AccountingBusiness Transactions- Payment Transactions- Payment Request- Define Clearing Accts for Receiving Bank for Acct. Transfer and IMG > Financial Accounting (New) > Bank Accounting > Business Transactions > Payment Transactions > Payment Handling > Bank Clearing Account Determination > Define Account Determination. You may refer to configuration guide Cash Daily Operation – Local Settings (J76). Perform this step in the development system; contact your system administrator to transport it to the production system. 94

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Bank Account Management(J77_US) Appendix

● Settings for Bank Statement Monitor When a new bank account is created, in order to monitor its bank statement importing status via the Bank Statement Monitor app, finish the configuration Setting for Bank Statement Monitor. When bank account’s attributes are changed, you may need to update the settings for bank statement monitor. For example, the interval for expected bank statements should be changed. When a bank account is closed, its bank statement is no longer sent. Delete it in the bank statement monitor settings. Because this is a configuration step, in S/4HANA Cloud system, use the self-service configuration UI Settings for Bank Statement Monitor to complete the configuration; for S/4HANA On-premise system, you may use IMG > Financial Supply Chain Management- Bank Communication Management > Bank Statement Monitor > Settings for Bank Statement Monitor. You may refer to the Cash Daily Operation – Local Settings (J76) configuration guide. Perform this step in the development system; contact your system administrator to transport it to the production system. ● Define Liquidity Items for G/L Accounts If you created new G/L accounts of bank subaccounts (for example, 11003010-11003080), define a default liquidity item for each G/L account. When a bank account is changed or closed, and bank subaccounts are possibly updated or deleted consequently, configuration Define Liquidity Items for G/L Accounts also needs to be updated. Because this is a configuration step, in S/4HANA Cloud system, use the self-service configuration UI Default Liquidity Items for G/L Accounts to complete the configuration; in S/4HANA On-premise system, use IMG > Financial Supply Chain Management > Cash and Liquidity Management > Cash Management > Liquidity Items > Derivation Rules for Liquidity Items > Define Default Liquidity Items for G/L Accounts. You may refer to configuration guide J75. The configuration in this customizing activity cannot be transported to other clients. Therefore, do this configuration in production, development system, and consolidation test system. You may refer to the following rule for new bank subaccounts: Account from

Account to

Incl/excl

Default Value (of Liquidity Item)

Name (of Liquidity Item)

11003010

11003010

Inclusive of defined values/range

BNK_0002

Cash Payment

11003020

11003020

Inclusive of defined values/range

BNK_0003

Bank Transfer

11003030

11003030

Inclusive of defined values/range

BNK_0009

Other Interim Transfers

11003040

11003040

Inclusive of defined values/range

BNK_0005

Direct Debit Out

11003050

11002050

Inclusive of defined values/range

BNK_0007

Checks Out

11003060

11003060

Inclusive of defined values/range

BNK_0006

Checks In

11003070

11003070

Inclusive of defined values/range

BNK_0006

Checks In

11003080

11003080

Inclusive of defined values/range

BNK_0001

Cash Receipt

● Other Configurations Besides the configurations mentioned above, there are additional configurations required for bank related G/L accounts: Classify G/L Accounts for Document Splitting in Financial Accounting – General Ledger Accounting. Add these new G/L accounts in to the Financial Statement Version. Bank Account Management(J77_US) Appendix

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