Inventory Management System for College

Inventory management system for college 1. Introduction This section introduces the project and also the reasons for the production of an SRS. It also contains definitions, acronyms and abbreviations used throughout the document.

1.1 Purpose: This document states the requirements for an interactive database system to be agreed upon between the client for the college and supplier. Further details can be found in the Software Project Management Plan. The client is management officier of college. The intended audience of this document is Team Respect, the project guide the markers and assessors.

1.2 Contact details 1.2.1Team Respect The team can be contacted: 1.VIA E-MAIL nishtha garg: [email protected] 2.through the piet college computers depatment

1.3 objective The Objective of the Project is to design an Inventory Management system for college which will manage the stock of different products and items. The application will contain module like stock Information of different products category, available stock, price of different items etc. One can also extract any reports relating to purchase and Sale. The inventory management will have all the categories, subcategories, items, Stock details and reports.The existing system is a manual system in such a system the inventory is managed by some predictions not on actual numbers, either the ordered material are too less or too much. This leads to either piling up of inventory or running out of stock. This problem with the existing

system demanded an inventory management application. The responsibility of the new system would be: - Keeping inventory management a cost down which is crucial to competitive advantage. Inventory Management Application shall help college slash inventory costs by providing tighter control of stock levels. The application would enable price-rules setting based on the product and items. Inventory Management Application shall provide intelligent control over inventory replenishment, helping ensure that you have enough on hand to fill anticipated orders, but keep excess stock to a minimum.

1.4 Scope The product will be used exclusively by poornima institute of engineering and technology college inventory management application is going to be build keeping the commercial aspects of the college. The application will have different Category of Products, Sub category of Products and items. This application will also have transaction details and reports. The administrator of this application will have right to create product, add items delete items etc. The application will provide information on available stock of the products. The category will be tagged with subcategory. Again the subcategories are tagged with different items in the respective category and rate of the item.

1.5 Definitions, Acronyms and Abbreviations 1.5.1 Definitions 1. Account An account is the details of any monies owed to the college by a manager/administrator 2. Stock A supply of goods or materials available for sale or use . 3. Database Member Either a student, teacher, class or inventory entry in the database system. 4. Inventory A storage of items which are for sale through the collegel. 5. Inventory Item An item, which is currently for sale, details of which are stored in the database. 6. Teacher A teacher is defined as being employed by the school to teach students of different levels.

7.item an individual article or unit

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1.5.2 Acronyms

1. CPU Central Processing Unit 2. GUI Graphical User Interface 3. HTML Hypertext Markup Language, a standard language for writing web sites. 4.piet poornima imstitute of engineering and technology

2. general description: 2.1 project functions • This application shall keep detailed information about product stock. • save time wasted on repetitive data entry • attain 100% data entry accuracy • Single administrator of the system. • Reduced paper work • Faster order Fills • streamlined data entry • manage inventory by your own rules • unlimited roles and permissions • better time management • no double entry • automatically track landed cost for any product • Improve billing accuracy by eliminating data entry errors caused by manual entry • Eliminate inventory receiving errors through automated receiving process • Automate the Physical Inventory process

2.2 refrences 1. bridge school management system

2. boyanika,textile & handloom department, govt. of orrisa 3.http://www.orell.in/campus-erp/inventory-management-system.html 4.school management system features pdf 5.schoolmanager pdf

2.3 project constraints Hardware Constraints The design team will allow for mouse control of functionality which does not require text input. .

Software Constraints

1. The development of the system will be constrained by the availability of required software such as compilers and development tools. 2. The availability of these tools will be governed by the college. 3. The most recent versions of software development tools may not be installed at the college

2.4 Requirements Prioritisation The requirements will be prioritised in the following way: 1. Requirements will be split into Functional and Non-functional. 2. Each of these will be ranked as either Core (1st priority) or Optional(2nd priority). 3. The Optional functionality will then be prioritised into: (a) Highly Desirable - These requirements will be the first optional requirements to be implemented if time allows. (b) Desirable - These requirements will be implemented only after all highly desirable requirements have been implemented and tested. The system will be considered satisfactorily completed after all Core requirements have been implemented and tested.

2.4.1 functional requirements: 1.Administrative Features

These features will allow manipulation of the underlying databases of the system. 2. login The system will provide functionality to allow the user to log in to the system with a username and password. 3.Add Inventory Item The system will provide functionality to add a new inventory item into the system database. The user will enter into the system the following information related to an inventory item: 1. Item name 2. Item description 3. Supplier (Could be a company or individual) 4. Cost Price 5. Sale Price 6. purchase date 7. bill no. 8. purchase rate 9. items consumed 10. item in hand 11. item's configuration (if an electronic gadget) 4.Add Supplier The system will provide functionality to add a supplier to the supplier list. The user will enter into the system the following information related to a supplier: 1. Supplier name 2. Items they supply 3. Retail prices of items 4. Discounts for bulk buying 5. Contact details 6 . address 5.Edit Details The system will provide functionality to allow the user to edit the details of any database member. 6. Delete Database Member The system will provide functionality to delete a database member and all their details from the database.

7.Edit Supplier List The system will provide functionality to allow the user to edit the supplier list, which will contain details: 1. Supplier name 2. Items they supply 3. Retail prices 4. Discounts for bulk buying 5. Contact Details 8.List Unpaid Accounts The system will provide functionality to display the details of all unpaid accounts. The information displayed will be: 1. Name of Account 2. Amount Owing 3. When it is/was due

Optional Requirements

The following requirements are optional and will be implemented only after all core requirements have been satisfied. Optional requirements do not have to be satisfied for the system to be satisfactorily completed.

2.4.2 Non-functional Requirements Non-functional requirements are those which specify how the system will be implemented. These requirements include constraints on design and implementation. All non-functional requirements are considered to be core requirements.

1. Interface Requirements The following requirements apply to the communication of the system with outside entities and within itself. External Interfaces An external interface is defined as being a mode of communication with entities which are external to the system being developed. Examples of such entities are users and hardware. User Interfaces

1. All interaction between the user and the system is to be through a graphical user interface (GUI). 2. All features are to be accessed through buttons that are to appear in structured menus. 3. The user is to communicate to the system through the use of a mouse and keyboard. . 4. View Profile Interface This will display the details of either a student, teacher, class or inventory item and will provide access to functionalities described in Table 2. See section 3 for a full description of functions in Tables 1 and 2. Note: The interface descriptions may change slightly during the design phase of the software lifecycle. Hardware Interfaces 1. The software is expected to operate on a personal computer with the following minimum hardware characteristics: (a) Intel Celeron 1000MHZ CPU (b) 32MB RAM (c) 1 gigabyte free disk space 2. The software is to interact with a mouse and keyboard, which are to be the sources of user input. 3. Interaction with the computer’s default printing device is also a necessary core hardware interface requirement, however the specifications of the printing hardware are not essential to the design of the software. Software Interfaces Following are details of specific software that will be interfaced with: (a) Software name: Windows Version: XP Source: Microsoft (b) Software name: Excel Version: 2000 Source: Microsoft Internal Interfaces The following interfacing is required within the system: 1. Interfacing between the database and the user interfaces.

2.Security Requirements

The system is to provide a login feature which will be password activated. Users will be allocated a username and a password. This will allow only users with a username and password to access the system.

3. Implementation Constraints

The system will be implemented to allow for the possibility of making parts or all of the system available for use on the web at a later date.

2. Quality System Attributes The following requirements relate to the quality of the system being produced. Availability This system will only be available on the manager's personal lap-top, 24 hours a day. Should the user leave the programme running whilst sitting at the lap-top, data will remain in memory, unless edited, and the system will remain in the state in which the user left it. Security There will be a login to the lap-top, requiring a username and password. The software will only be available to people who have been able to log on to the computer through the Microsoft Windows XP security system already on the computer. Operability The system will allow the user to operate it with a mouse, unless input is required from the keyboard. This is to allow the manager to have one hand free to hold small children. Learnability The system will be delivered with a user manual which will detail the use of the system to the manager. Team Respect will also provide a tutorial for the manager if the client wishes at system delivery time.