Interviewing in Social Work-Imran Ahmad Sajid

ASSIGNMENT

INTERVIEWNG TECHNIQUES IN SOCIAL CASEWORK

Submitted by

Imran Ahmad M.A previous (evening) Class No. 22 2007-08

Submitted to Dr. Sara Safdar

DEPARTMENT OF SOCIAL WORK UNIVERSITY OF PESHAWAR

Interviewing in social work

Assignment

TABLE OF CONTENTS Contents 1.

Page# 01

Introduction Definition-

2.

02

Interviewing in Social Work

Definition, Description

3.

04

Kinds of interview in Casework

Single and series of interviews

4.

04

Technical Assessment Principles

Person, problem, situation-intervention system Task implementation

5.

05

Techniques of Interviewing

Meaning of techninques

13. 14.

6.

1.Acceptance

05

7.

2.Observation, 3.Listening

06

8.

4.Art

07

9.

5.Answering

the Questions

08

10.

6.Leadership

of Direction

09

11.

7.Interpretation

09

12.

8.Closing

09

of Questioning

the Session 10

Conclusion

References

By: Imran Ahmad MA previous evng

11

Assignment

Interviewing in social work

Introduction Every individual in one or other way is an interviewer and interviewee and most often interview or conversation on day to day matters take place between them. In our daily life, the conversation between the teacher and student, doctor and patient, lawyer and interviewee are the examples of the interview. Or TV interview such as HOT SEAT, a PTV World program in which a well known personal of the country is interviewed, or SUCH HAY a public oriented interviewing program of PTV World in which the streets people are interviewed. .

Definition Robart Kahn and Charles Connell has defined interview as  A specialized pattern of verbal interaction-initiated for a specific purpose focused on some specific content are, with consequent elimination of extraneous material. Moreover, the interview is the pattern of interactions in which the role relationship of interviewer and respondent is highly specialized  An interview is a basic process of communication in which two or more persons interact to achieve some goals. Essentially an interview is a purposeful conversation.  An interview is a conversation between two or more people where questions are asked to obtain information about the interviewee. en.wikipedia.org/wiki/Interview

 A scientific method through which a person enters into the inner life of a stranger (P.V. Young)  A face-to-face interpersonal situation in which one ask the question from other to get answer related to the existing social problem (Kerienger)  A process of dyadic, relational communication, with a predetermined and serious purpose designed to interchange behavior and involving the asking and answering of questions (O’Hair, Page 267) . We can say that interview is a data collection procedure involving verbal communication between the interviewer and the interviewee. In simple words an interview is a two way conversation between interviewer and interviewee for collecting information about existing situation or problem. (Alam. A) P.V. Young says, “the interview may be regarded as a systematic method by which a person enters more or less imaginatively into the inner life of a comparative stranger.” Interview is fundamentally a process of social interaction. In the interview two persons are not just present at the same place, but also influence each other emotionally and intellectually. (Khalid. M)

By: Imran Ahmad MA previous evng

Interviewing in social work

Assignment

Interviewing in Social work Introduction Social work interviews are descried as conversation with a purpose. An interview is a process which involves a combination of social psychology and sociology, where theories and information about people in their social circumstances, their motivation and their responses in interpersonal relationships can be used to help the worker understand the individual in their situation, and to gain relevant information and offer appropriate support. (Social work Practice) Although social work involves a great deal more than interviewing, social workers spend more time in interviewing than in any other single activity. It is the most important and most frequently used social work skill. This is most clearly true for the direct service worker, i.e. caseworker. But the group worker and community organizer also frequently participate in interviewing. The human service literature describes the interview as "the most pervasive basic social work skill," as a "fundamental social work activity," and as "a primary social work tool-in-trade." The interview is the context through which social workers offer and implement most human services. The interview is the primary instrument they use to obtain an understanding of clients and their situation and for helping clients deal with their problem. (Alfred Kadushin - author, Goldie Kadushin)

The social work interview is a set of communications with four special characteristics: (1) it has context or setting; (2) it is purposeful and directed; (3) it is limited and contractual; and (4) it involves specialized role relationships. The context or setting for the interview will usually be that of a particular agency offering defined services to clients bringing specified problems to the agency. The context, of course, provides limit to the communications and becomes a basis for the “elimination of extraneous material”, i.e. material not related to the particular context. Social work interviews are purposeful and directed in the sense that they are conducted to accomplish specific goals (a legitimate purpose may certainly be the definition of goals of furthering worker-client communication). Conversely interviews are not casual exchanges of information or informal conversations. The purpose of the interviews provides a basis for limiting communications and eliminating extraneous material. (Compton & Galaway)

For social workers, interviewing is a very important activity. Interviewing is one of the chief means through which most of the information used in social diagnosis is secured from the client. In getting the desired information about the person and his problem, it is now generally agreed that the client must be considered the first and the best person to give it. (Khalid. M)

Description The method of interview is very extensive in social work. An interview is a direct method of enquiry. Unlike an ordinary conversation, it is goal-oriented. The purpose of the interview, however, is not to collect the superficial details of the interview. It should not be approached as an interaction in which the worker appears with a pencil and paper and makes a “shopping

By: Imran Ahmad MA previous evng

Assignment

Interviewing in social work

list” of the client’s problems or complaints. Instead, an interview is an interpersonal encounter in which the interviewer aims to put the interviewee at ease in order to gain a clear understanding of the client’s reason for appearing at the clinic, hospital or office. The purpose is to probe into the inner life of the interviewee. Therefore the method of interview is direct as well as in-depth study The goals of the interview vary in different settings. In a psychiatric unit the object may be to explore a patient’s mental status, the environmental factors (home, occupation) affecting his life and the characteristic ways in which he deals with the world. In a lawyer’s office the objective may be to weigh a client’s chances of winning a lawsuit through an examination of the elements in her favor. In a hospital it may be to determine the symptoms the parson in manifesting and the previous treatment received. Or a personal interview may aim for the suitability of an applicant for a particular job. As we have noted, interviewing goals vary depending upon the type of setting and the professional framework in which the worker operates. However, whatever the objectivewhether to determine the cause and extent of an emotional or physical disorder, or sessions with other aims-every interview is purposeful. (Wicks.R.J) Main objective of the interview is to collect the information regarding three things, i.e. • Client • Problem • Condition The objectives of the social work interviews which seem to be important are as following; (Khalid. M) & (Wicks.R.J)

•

To collect information about the interviewee, his family, his relatives, his friends, existing problem, the time of the occurrence of the problem of the interviewee

•

To gain inner feeling of the interviewee

•

To develop rapport or relation between the interviewer and the interviewee

•

To study the interviewee, his problems, his needs and resources

•

To give the interviewee an opportunity of emotional release, a feeling of security and to gain insight into his problems and some of their causes

•

To explain the interviewee assistance which is available and what is expected from him

•

To collect information regarding the previous treatments of the present complaints, psychological and medical history, family history and current environment etc

•

To examine the mental status of the interviewee

•

To examine the emotional state, thought process, orientation and memory of the interviewee

By: Imran Ahmad MA previous evng

Assignment

Interviewing in social work

Interview is a mean or an end to find out the potentials and capabilities of the interviewee. His weaknesses and flaws and drawbacks of his personality, all are tried to be explore in the interview. Through the interview we try to find out the actual problem of the interviewee. The actual problem may be not the one which is seemed to be the problem. There are many other factors which are responsible for the current problem of the interviewee. So we try to explore the actual problem through the interview. As the interviewee is a human being and he lives in the society. We are trying to find out the conditions which are affecting him and the situations where the interviewee has got the problem.

Kinds of interviews in social Case Work There are two types of interviews in social case work  Single interview  Series of interviews In single interview, there is only one session of the interview, i.e. the interviewer and the interviewee meets for only once. And the information is collected from the interviewee in a single session. For example, in a psychiatric clinic, the interviews for the purpose of obtaining the previous history of the interviewee, i.e. case histories. In the series of interviews, there are many sessions of the interview. The interviewer and the interviewee meet for more then once. For example, the overall process of the treatment, this requires so many interviewing sessions. Therapeutic interview is the one example of the series of the interview.

Technical Assessment Principles Information The information which we are going to collect will be specific and relevant. We have to collect the information regarding three things i. Client ii. Problem iii. Situation We will acquire the information regarding client, his personality, strengths and weaknesses, capabilities and drawback, potentials and flaws. We will find out the actual problem of the client, but before this we will record the comments of the client his self about his problem. Finally we will study his environment and find out whether the personality of the client is responsible for the problem or his environment is disturbing him. Intervention System The intervention system is the system in which the interviewer is going to help the interviewee. It means that the relationship of the interviewer and the interviewee. The relationship should not be based on personal likes and dislikes. It should rather be developed positively. There should be no discrimination on any way of life, e.g. religion, cast, class, country, continent, province etc. Task implementation The principle of task implementation means that how and in what ways we should implement the task. The task implementation should be strategic. We have to look for the resources of the client. The client always have to types of resource, i.e. primary and secondary. By primary resources, we mean the inner capabilities, potentials and the courage of the client,

By: Imran Ahmad MA previous evng

Interviewing in social work

Assignment

and the secondary resources refers to the environment of the client i.e. his family, friends, workmates, the agency resources etc.

TECHNIQUES OF INTERVIEWING IN SOCIAL CASE WORK The dictionary meaning of Technique is  the procedure, skill, or art used in a particular task  the way in which the basics of something, are treated Technique has a bad sound -- cold, mechanical, inhuman, manipulative: applicable to things but not to people. The word deserves to be rescued, its image refurbished. Techniques are devices whose application enables us to accomplish our purposes, to carry out our professional responsibilities. They are clear formulations of what we should do in a given situation to offer our service effectively and efficiently. So here the techniques in interviewing means the procedures or the skills used in interviewing or the basics of interviewing. It also means how to conduct a good interview.

1. Acceptance The dictionary meaning of acceptance is • to take something that is offered • to tolerate something without protesting or attempting to change it Here in the interviewing the acceptance is essential for both the interviewer and the interviewee. On the part of the interviewer, when the interviewer and the interviewee meet for the first time, there is anxiety in the interviewee. This anxiety must be taken into account during interviewing or the progress will be slow or even impossible. Excessive anxiety on the part of the interviewer or the interviewee can block the process of communication. This anxiety can be reduced by the interviewer only by accepting the interviewee. (Wicks.R.J) No matter how he is. The interviewer has to give respect to the interviewee, his body language, gestures and welcome all of them should express a feeling of acceptance. So that the interviewee also feels that the interviewer is considering him as an important person. He is no vaguer one. The interviewer should give him a warm welcome. All these techniques will develop a trust and confidence in the interviewee. A rapport will be established. The information and data received after this technique will be more valid and reliable.

2. Observation Observation is a very important technique not only in interviewing but also in day to day life. By: Imran Ahmad MA previous evng

Assignment

Interviewing in social work

The dictionary meaning of observation is • to see or to watch something Observation is a normal part of the life. Every day we observe a lot of the things and events. While moving from our residence to university, we observe many things on the way. Some of them we remember but many of them are such things that we forgot them. Human brain has got three types of observation; i. Conscious ii. Subconscious iii. Unconscious Conscious observation is the active and knowingly observation of the brain. The active part of the brain is involved in conscious observation. The important things or events of the life are very much consciously observed. Subconscious part of the brain is like a store room. A part of our conscious observation moves from conscious to subconscious part of the brain. This observation comes back to conscious when needed. Unconscious is the observation which is unknowingly done by our mind. The observation in social work interviews has some specific goals behind it which is to solve the problem of the interviewee or to explore the actual problem. So-observation in social work interviewing is very much conscious observation. The interviewer has to pay full attention to the words and expressions of the interviewee. The language that is used often reveals emotions, as of course do the bodily positions and non-verbal gestures displayed during interviews. The interviewer has to observe very carefully the verbal and nonverbal communication of the interviewee. When the interviewee says something verbally, his facial expression also communicates the real meanings. The interviewer has to link between the words and expressions of the interviewee. The interviewee is under stress and has got the problem. So what the he is saying and what his face, body language and gestures are communicating, both have balance or there is difference between them. Such conscious and careful observation gives the interviewer the truth and fact. It gives the actual picture of the interviewee.

3. Listening When beginning a conversation with an interviewee, there are three guiding principles for framing the conversation: Rapport, Respect, and Relationship. These “Three R’s” provide valuable perspectives for listening to an interviewee. Rapport means the ability to talk and listen to an interviewee and make him feel both understood and important. Respect means valuing the interviewee as a person, and not snickering about the decisions he has made, no matter how ridiculous, stupid, or naïve these decisions may appear to be. Relationship means connecting with the interviewee as a fellow human being. Listening has got very much importance in any kind of interviewing. The interviewer has to be a very good listener. Apart form clients who have evident comprehension, hearing or speech impairment, errors which even the most experienced interviewers make include anticipating what the other person is going to say or assuming that you have understood the

By: Imran Ahmad MA previous evng

Assignment

Interviewing in social work

meaning of the words and non-verbal cues. Such anticipation or stereotyping of the interviewer can create so many ambiguities and problems. The interviewer has to be very care full in listening. The interviewee is the person who is under stresses and who has the problem. The problems are created when the person can’t make decisions. His id becomes weak and he is unable to make decisions. So he needs an outlet and wants to talk to someone. When we can’t observe the things, we got the problem. The interviewer should listen to the client very carefully and give the client an expression of importance. This will develop a sense of trust and confidence in the interviewee. It will develop a hope for a new and good life in the interviewee. He will now talk more about his problem and will give more valid and accurate information. There are three ways in which the interviewer can express his interest in the interviewee’s given information Refection: - this is usually demonstrated by repeating what the person has said. This is not done merely in parrot fashion, but more as an echo of their thoughts. It acts as a prompt enabling them to change or clarify the words that they have used and encouraging them to say more without directing or probing. It is also a clear indicator that you are actively hearing what the interviewee is saying. Paraphrase: - if you repeat back what a person has said, perhaps using different words or joining together two or three things that they have said without changing the meaning, this is paraphrasing. It is important if summarizing a complicated set of events or feelings that you do not interpret or evaluate them. It is also necessary to check out with the talker that what you have paraphrased is accurate. Feedback: - this is given when you want to indicate that you have heard accurately what has been said, and that you accept the person, whatever the emotions expressed or information given. So for example, it is possible to tell a bereaved person that it is alright to feel angry with the person who has died, if that is the emotions that they have expressed. But it is always important to check out with the person that you have fed back accurately. (Social work Practice)

4. Art of Questioning The purpose of the interview is to secure the information on which to base the interventive decision. When the art of questioning an interviewer is mastered, the amount of information obtained can be impressive. The most basic rule from which all other rules concerning questioning are derived is the questions should be purposeful. The interviewee is the person who is under stress and have problem. It is important for the interviewer to use a simple and easily understandable language. He should ask the simple and direct questions. He should use the striking questions. The more accurate and easily the client perceive a question the more valid answer he will give. Obviously the questions have to be asked to get some information, especially when it has not been forthcoming in the interview. A general rule for social work is that more information is gleaned and more learnt about people’s reaction by asking open questions. Open ended questions are useful especially in the early phase of the interview. (Compton & Galaway) Your interview will be so dull -- and will give you very little in the way of usable quotes -- if your interviewee gives you nothing but one-word answers. Avoid these yes/no and true/false type questions by wording them in such a way as to encourage a longer response. Open questions By: Imran Ahmad MA previous evng

Assignment

Interviewing in social work

are those questions which require the answer more then “yes” or “no”. Questions such as “tell me more about your self” & “what would you like us to do” are extremely open ended questions. Or for example the question “Do you have any children?” will elicit the answer yes or no, the question “How many children do you have?” will get the information about the number of children, and might also encourage the person to give detail about them. It is often recommended that the 5WH (Why, What, Who, Where, When and How) are useful in help us think about open question. For example, ‘what is the problem?’, ‘When did it start?’, ‘Who could help?’, ‘Where should we aim to sort things?’, ‘How do you think we can help?’ Obviously these would not be asked all at once or in quick succession. (Social work Practice) the purpose of our interview is to secure reliable and valid information about the client. So-Do not ask questions which can create bias or make him blunt. For example the question like “how many times do you take the drink”, this can easily make the interviewee blunt and can create a situation of bias. The interviewee will reduce cooperation. Hypothetical questions are very much useful in the interviewing. The questions starting with ‘what if?’ & 'how would you feel if...' are such questions. For example, what if you left home, what do you thing would happen? It's good to have all questions, prepared, ordered and memorized, but an interview is unpredictable. Don't follow the prepared questions like a script. If the interviewee says something interesting that prompts follow-up questions, go with it. Follow a new line of questioning based on the discussion at hand. When you sense that the end of that discussion is coming, steer the interview back to the prepared questions. Keep in mind, however, that you might have to do away with some of your questions or you'll risk taking up too much of your interviewee's time. Re-order your questions in your head and knock off those you can live without or you'll run out of time and lose the chance to ask the more important questions. (Paul Chin)

5. Answering the Questions You're there to interview them so give them the opportunity to speak. The interviewee is under stress and thus become anxious. The anxiety is automatically developed in them because of the stress of the problem. They need an outlet. They want to talk about their problem. So let them speak about their problem as much as they can. Give them the chance to ask the questions about their problem. It will reveal that how much awareness they have about their problem. Now during this initial period of anxiety, the interviewee often ask questions about their treatment, extent of their problem and etc. the most common question asked on the part of the interviewee are, how much time you will take to solve my problem? Use some techniques of relaxation with the interviewee. Then give them the satisfying answers. Don’t give them false hopes like “definitely your problem will be solved” when it is impossible within the current resources of the client and agency. Try to build the relationship on truth.

6. Leadership of Direction The dictionary meaning of the leader is  the person who guides or directs others by showing them the way or telling them how to behave

By: Imran Ahmad MA previous evng

Assignment

Interviewing in social work

the interviewer is a skillful person, who has the knowledge of psychology and human behavior. On the other hand the interviewee is a problematic person and who is under stresses. There for in the interview the leader’s role must be played by the interviewer rather then the interviewee. The interviewer must be the guide of the interviewing process. i.e. he will control the situations and will not allow the interviewee to mislead him or talk about some irrelevant matters. One major responsibility of the worker is to provide a focus for the interview. This occurs by establishing a purpose for the interview very early and focusing the interactions in relation to the purpose. Focusing the interview does not mean dictating the purpose, nor does it mean to cutoff the client; it does mean however, jointly establishing with the client a particular purpose for an interview and fulfilling the responsibility of maintaining that focus. You need to exude confidence in an interview. You can't expect interviewees to answer your tougher questions if it looks like you're not comfortable asking them. You need to let the interviewee know that you're running the interview, not the other way around. If your interviewee sees that you can be easily intimidated, he or she will end up pushing you around and will eventually take control of the interview. When this happens, they will start telling you only what they want you to hear rather than you asking them what you what to know.

7. Interpretation Once the interview is ended, careful notes about it, together with comments on the significance of important points, are useful. In this way, data are recorded and decisions about immediate steps can be made without delay. If the interviewer believes the session went poorly, recorded data may be reviewed to determine why the interview was unsuccessful. For example, the session might have become difficult at some point because the interviewer stumbled into a sensitive topic. Or, the interview might have been poor throughout because of the attitude of the interviewee or the interviewer. After considering the reason for the session’s unproductiveness, and additional point should be considered. The interviewer must devise measures or strategies to avoid another unsatisfying session at a future time. In some cases, unproductivity results form the interviewer setting goals that are too high, too soon, and it may be overlooked that each new interviewee is a stranger with his or her own personality differences and attitudes.

8. Closing the Session The last thing in the interview is its closing. It is more difficult to close an interview then starting it. Once the interview has nearly completed its course, workers should close the session without leaving the interviewee up in the air, without a sense of conclusion. If the situation is one in which only one interview is scheduled, the interviewee should be permitted final questions and given prescriptive or referral information that may be appropriate prior to terminating the session. On the other hand, if the interview is one of the series, in many instances the patient’s last minute questions may be deferred to a later session.

By: Imran Ahmad MA previous evng

Interviewing in social work

Assignment

Anyhow interview may be ended by saying “thanks” or “thank you very much for the cooperation”.

Conclusion The interviewer should be the master of techniques rather then the obedient servant bound by rules. Technical skill is no antithetical to spontaneity. In fact, it permits a higher form of spontaneity; the skilled interviewer can deliberately violate the techniques as the occasion demands. Technical skill frees the interviewer in responding as fellow human being to the interviewee. Errors in relation to technique lie with rigid, and therefore inappropriate aware of a greater variety of alternatives. Awareness and command of technical knowledge also has another advantage. To know is to prepared; to be prepared is to experience reduced anxiety; to reduce anxiety is to increase the interviewer’s freedom to be fully responsive to the interviewee.

REFERENCES

1.

Khalid. M, “Social Work Theory and Practice” 3rd Edition, Kifayat Academy, Lahore-Karachi, 2001. pp. 73-155

By: Imran Ahmad MA previous evng

Assignment

Interviewing in social work

2.

Compton & Galaway, “Social Work Process”, The Dorsey Press, GeorgetownOntario, 1975. pp. 192-205

3.

Wicks. R.J, “Counselling Strategies & Intervention Techniques for Human Services”, J.B. Lippincott Company, Philadelphia, Pennsylvania, 1977. pp. 1-13

4.

Microsoft ® Encarta ® Reference Library 2005. © 1993-2004 Microsoft Corporation. All rights reserved.

INTERNET ADDRESSES 1. wikipedia the free encyclopedia . en.wikipedia.org/wiki/interview

2. http://www.interscientific.net/reprints/STD2005B.pdf 3. http://www.york.ac.uk/depts/spsw/staff/interviewingskillsprojectsummary.html 4. http://www.utexas.edu/ssw/dccs/handouts/interviewquestions.pdf 5. http://ajp.psychiatryonline.org/cgi/reprint/108/4/298.pdf 6. http://thomsonedu.com/humansvcs/syllabicenter/pdf/Techniques%20in%20interviewing%20& %20casework.pdf

7. http://www.da.ks.gov/ 8. http://www.ctdol.state.ct.us/youth/interviewing.htm 9. http://www.marshall.usc.edu/emplibrary/Casebook1.pdf 10. http://www.texasbar.com/customsource/wrapper/globals/tbj/2001/oct01/ritter.asp 11. http://inside.msj.edu/academics/faculty/arunder/swk327.htm 12. http://www.calcasa.org/fileadmin/2005_Leadership_Conf/Motivational_Interviewing_Handouts.pdf 13. http://www.knowitall.org/bellsouthdigitalstoryteller/training/pdf/interview.pdf 14. http://www.intranetjournal.com/articles/200612/pij_12_14_06a.html PICTURES 1.

Google Image Search http://www.google.com./

2.

Microsoft ® Encarta ® Reference Library 2005. © 1993-2004 Microsoft Corporation. All rights reserved.

By: Imran Ahmad MA previous evng