INFORMATION SYSTEM CHAPTER 1 THESIS

CHAPTER I THE PROBLEM AND ITS SETTING This project

Chapter

and

introduces

provides

a

and

brief

discusses

the

topic

of

the

introduction

and

specifies

the

problem of the study. Introduction The rapid growth of technology contributed a lot to the progress of all classification of industry. Nowadays, the use of technology has been an effective tool on improving such kind of enrollment verifying

system.Enrollment data

of

student

is to

the

process

register

on

of

entering

particular

and

school.

Different interrelated processes build up enrollment procedures called enrollment system. Enrollment System is a good example of a computer generated process.

The

computerized

enrollment

system

will

provide

the

needed and storing information in a faster, more convenient way by storing file of the student enrollees in a computer system that will lessen the work load of faculty staff and provides accurate information needed of the school. As a result, it will benefit not only the student but the administration as a whole. Online Enrollment System plays a vital role in any school for it

is responsible for an effective and efficient approach for both the students and schools. This will only serve as an immediate solution

to

the

increasing

problems

towards

enrollment

that

provides more easy way in enrolling. The goal of the study is to provide an improvement regarding with the enrollment system of Christian Lights Academy of Nueva Ecija that will help to speed up the process. This information here can be viewed in just a second without worrying that a single file is lost. The idea behind a enrollment system is not a new concept. As student enrollees increase every year, enrollment procedure become harder to deal. only

serve

to

increase

the

problem

facing

This will

enrollment

that

provides more easy way in enrolling. Enrollment system is a good step for the school. Enrollment system

is

useful

especially

when

the

school

retrieves

the

important information from the student. In the enrollment system, the school can trace what are the standings of the students. Lack of

enrollment

system

in

a

school

it

can

lead

to

chaos

and

troubles, the students will be confuse on what they should do and how they will do to be able to enroll. It is extremely useful in the school in the way of making the processes of enrolling much easy. The visual basic and dbms will serve as a powerful tool in keeping analyzing our records. And also this language is very

effective,

easy

to

use

and

friendly

any

one

can

adapt

this

system. Background of the Study The proponents planned to create an Enrollment System. This study aims to come up with the enrollment system for elementary which also includes information pertinent data such as name, address, miscellaneous fees etc. Enrollment is an exciting day for every student in elementary, high school, or colleges. It is the most expected activity after summer vacation. But contrary to the expectations of the enrollees, enrollment has posed problems and hassles because it has become tedious and taxing. Sometimes the students’ leave it to their parents and other members of the family

to

enroll

during

enrollment

them. is

The

now

unsystematic dreaded

by

procedure

them.

of

Instead

school student

enrollees have to stand and wait of finishing it in an hour or two, sometimes students are made to come back the next day or even after a week so that they can be officially enrolled.

All

these have posed a problem which alarm this group of proponents and decided to pursue in resolving the enrollment problem by designing

and

implementing

a

system

of

enrollment

which

is

computerized. In Christian Lights Academy of Nueva Ecija the enrollment is being done manually by the registrar and when the enrollment start the registrar will have a hard time to enroll

the student in their current enrollment system, they found that using a manual process is hard to handle such as collection of records like storing, finding, sorting and securing of records particularly if this stored only in one room and in a limited space. It will be a big hassle for the registrar and the student when or if ever their going to get data or information. In this new system it will be easy for them to enroll and to get data or information from the registrar and also enable the registrar to easily produce information required by the different people in the school. Christian Lights Academy of Nueva Ecija is a private school which is located atSta. Ana Street. Barangay Bago General Tinio, Nueva Ecija like some school Christian Lights Academy of Nueva Ecija is using old system, the manual system for enrollment. Statement of the Problem Based on the research conducted, the proponents found out the problem of this study are: 1. Possible loss of data 2. The manual enrolling of the Christian Lights Academy of Nueva Ecija.

3. The long process of enrolling and inquiry are inconvenient, tiresome and at the some instances are the time consuming and costly. 4. How may the

Christian

Lights

Academy

of

Nueva

Ecija

evaluations of the factors associated with the Enrollment System along the following aspects: 4.1 Reliability 4.2 Functionality 4.3 Integrity 4.4 Accuracy 4.5 Maintainability 4.6 Efficiency Objective of the Study The

objective

of

the

study

is

to

develop

a

school

inquiry/enrollment for the student of Christian Lights Academy of Nueva Ecija. a. To make the School’s enrollment system faster. b. To develop a system that will shorten the process of inquiry and enrollment. c. To develop a website very accurate for those parents who are in abroad or provinces. Scope and Delimitation of the Study This study will focuses on the students of Christian Lights Academy of Nueva Ecija. The proponent focused in getting relevant data including data of the students and computation of necessary

fees.

It

has

ability

to

save,

record,

and

edit

data

and

information about students, teacher and school. Significance of the Study The computer provides convenience to its user through the easier and faster way of transaction. Population of students in almost all educational institution is rapidly increasing so great demand in teaching force becoming higher. Fortunately today’s generation of high technology machine and tools can substitute these workers. This

proposed

“Online

Christian

Lights

Academy

of

Nueva

Ecija Database Management “will provide a high technology way of retrieving and managing student’s data. The study will be a great help to the following: Principal and Faculty Teachers, This study will help them to process records of students in fastest and accurate way. It will help to keep and handle essential information of the students for the convenience of the students and the personnel assign to enrollment in this education institution. Students,

The

students

can

easily

access

and

retrieval

information regarding with the process of enrollment the effort and time and help to minimize the effort and time they exert.

Christian Lights Academy of Nueva Ecija, It provides easy and fast approach in enrollment. Definition of Terms These

terminologies

were

gathered

by

the

proponent

for

better and clearer understanding about the study: Computer- Machine capable of the following the instruction to alter

data

programmable

electronic

device

that

can

perform

calculations and processing information. Database- Is storage of the system to store your tables and information. Enrollment- It is a process in which a student is being admitted to the institution. This includes the listing of information or data about the students and subject will be enrolled. Information-

Knowledge

given

or

received

some

fact

or

circumference. Program- An algorithm that a computer can both follow directly and follows translated version. Record- It is the collection of related field with information that usually pertains to only one subject.

Server- A computer on a local area that is remaining software for controlling access to all or part of the network and the resource and shares its resources with client. System- It is a group of interrelated components working together toward a common goal by accepting input and producing output in an organized transformation process. Software- It is a system utility or application program expressed in complete readable language. User-

The

person

who

uses

a

computer

for

word

processing,

communication and other application. User Friendly- A program easy to use even though an individual is not knowledgeable about the system.

Theoretical Framework Theoretically, the main purpose of the system is to create an efficient, fast and reliable Online Christian Lights Academy of Nueva Ecija Database Management. A Database Management System (DBMS) consist of collection of interrelated and set of function to access the data.DBMS provides

an environment that is both convenient and efficient to use in retrieve and storing information. It is also consist of programs for storing, retrieving and manipulating large amount of data. With DBMS software the user can compile hugelist of data and manipulate, store and retrieve it without having touched single file cabinet of folder. Conceptual Framework: The concept behind the study is to

Knowledge Requirements A. Enrollment Process B. Database System

Dissecting of data using the following: 

Surveying

 Interview and Software giving of the study. The figure below depicts the concept Requirements questionnaire A. Visual Input Basic B.HTML C. MySQL Hardware Requirements Computer

 Process Researching 

Statistical treatment

Online Christian Light Academy of Nueva Ecija Output Database Management

Figure 1 The Research Paradigm

The

research

paradigm

that

has

been

established

was

distributed into three parts, namely: input, process and output. The research input indicates all the elements or information that has been collected to the research demand: the process states the different methods to evaluate the gathered data and the output revealed the product of antecedent activity: and the output that

the proponents want to present is: Online Christian

Light

Academy of Nueva Ecija Database Management

CHAPTER II REVIEW OF RELATED LITERATURE AND STUDIES The chapter states different literature and studies that were conducted for the research togain familiarity that are relevant and similar to the present study.

Related Literature: Local Literature According to Aquino (2005), importance of computer application is increasing day by day. In the latest decades of the Millennium winning strategy

organization and

are

computer

those

which

information

to

integrate

technology

in

business

plying

their

respective trades. The use of computer information technology results for them to be able to develop products fast and make decision fast, ability to have fluid organization structures, able

to

cope

with

the

demanding

work

force

and

external

environment by the rapid development of innovative approaches and lastly using information system confirms the company’s mission vision. School’s use information systems in the way of implementing an enrollment system.This result for them to attract enrollees and earn an income. Enrollees are attracted because the use of the said system makes the transactions faster and easier. “Lack

of

enrollment

system

in

school

can

lead

troubles”, as Ace Adrian (2011).Students will

to

chaos

and

be confused on

what they should do to be able to enroll that is why such system is extremely useful in the way that it gives an ease on working on enrollment process. Enrollment is very useful in retrieving

vital information of the students. Without it can lead difficulty both for the administration of school and student in enrollment process. Many countries nowadays, especially the developing nations are challenged by the rapid technological changes. This has radically changed the living and working styles of the entire society. This transformation innovation.

has

While

been in

driven

the

20th

partly century

by

rapid

saw

the

technological rise

of

the

industrial revolution with steam-powered, the 21th century was characterized by the birth of machine powered flight and the emergence of broadcasting and computer technologies the extend the reach of human creativity even more and made possible new ways by which humans could live and work together(Tinio 2002). The transformation of manual enrollment transaction to automate and now into web based automation is one example of what has driven partly by the rapid technological innovation. Any ways just to make work easier and faster like enrollment transaction is possible with the emergence of computer technologies. Technologies

innovation

had

influenced

man’s

work

from

data

processing, businesstransaction, research, planning, monitoring and even in medical operation on human anatomy are now entrusted to

computer

technology.

Web

applications

are

popular

due

to

ubiquity of its apllications.The ability to update and maintain web application without distributing and installing software on potentially thousands of client computers are key reasons for its popularity. A significant advantage of building web applications to support a standard browser feature is the ability to perform as specified, regardless of the operating system installed on given client (Bacala&Reanno 2009). A web based enrollment system has featured that meet most of academic institutions system needs and requirements. This includes

standardized

modules

for

student’s

registration,

enrollment, grade management and other modules that are deemed to operate a school. ForeignLiterature According to Jennifer Rowley (2005) information systems are a tool to support information management. Information systems are increasingly being used in organizations with the objective of providing competitive advantage. The information system used by organizations transaction decision

can

be

processing

support

group system,

system

into

different

management

executive

types

such

information

information

system,

as

system, expert

system and office information system. Information technology has heralded the advent of the information society. The information

society may be a virtual society. The concepts of electronic classroom, the electronic office and electronic library have been explored. Information system poses a number of issues on society in general, including: changing employment patterns, archiving and

bibliographic

control,

security

and

data

protection,

intellectualproperty, market place issues and access. An

enrollment

system

is

basically

included

in

one

of

the

classification of information system that is stated by author, thus it serves a tool to support information management with regards to the students data, enrollment fees information and other with a connection to the enrollment process. Every school gain competitive advantage of having this system for they will have the capacity on handling important information at ease and with security. The iterative implementation approach is a theory that eliminates problems of using a waterfall study. This is invented to avoid a linear

and

sequential

development

of

study.

The

overall

functionality of the system is broken down into feature sets. These features sets often based upon use cases from the analysis stage, containing group of individual features that are related, typically by a functional area (Stephen McHenry 2010).

Adopting the theory of Stephen Mchenry which is known as the iterative

implementation

covers

the

breakdown

of

overall

functionality of the system to a what we called feature set and those features sets represents different process involve in an enrollment system. It helps locate what feature enrollment system will have since that this kind of system does many activities and process. According to Dunn and Scott (2005) science and technology is the root of emerging innovations in this world. For many years now, a person in this field of expertise does not stop to reshape the landscape of today business world. As

stated

by

Holmes

(2006).”The

Internet

is

neither

an

extraordinary communication tool nor revolutionary .It simply represents

the

current

stage

in

the

development

of

human

capabilities through written language, which itself derived from the spoken form. “That statement only shows that advancement in modern technology is at their highest peak. Nowadays Web based applications are widely used due to their ubiquity. According to Forman (2007) continuing innovation in technologies can lead to organizational changes that range from improvement of day to day operation and for easy access it provides for the end

users.

Many

schools

today

have

adapted

this

innovation

in

offering of their services. Related Studies Local Studies According

to

the

project

study

in

2005,

by

Mr.

Lopez,

an

enrollment system help and provide efficient and provide reliable services

to

the

students,

administration.

Moreover

enrollment

terms

in

this

of

enrollment

system

improved

searching,

personnel the

retrieving

process and

and of

subject

schedules. An Online Enrollment System was proposed to replace the manual enrollment

system

of

Cavite

Maritime

Institute

in

order

to

advance an organized flow of transaction and organized flow of transaction and an ease of work concerned on how the manual enrollment performs throughout the institutions operations. The enrollment process is the initial stage in gathering bon fide and

accurate

student’s

information

necessary

to

establish

student’s permanent records. The study has been made to help, fast

and

2006).

deliver

accurate

information

(Calabozo

&

Fernandez

In

study

conducted

by

Cayabyab

(2007),

many

problems

and

difficulties were identified in the Dagupan City High School. These

major

concerns

are

affecting

and

efficient

enrollment

system of students. A computerized for Dagupan City High school shall

result

to

a

significant

increase

in

the

number

of

enrollment. Foreign Studies According

to

the

coordinator

of

Admission

Support

of

Kieran

Greenaway the system known as the Edith Cowan University Web Enrollment System has replaced the traditional hard copy system of enrollment. The system offers immediacy and convenience of course enrollment via the internet. Inspired by the advancement of

modern

technology

transactions enrollment

the

and

the

proponents

system

problems

have

exclusively

regarding

enrollment

come

up

an

for

school

with

with

online many

enrolles.Several factors are considered in designing the proposed system. First is the tedious task of filling out application forms and inaccurate of information provided by the students that cause delay on the enrollment process. Other is that there were problems on giving and announcing schedules of enrollees and cause for them to be late at their very first class.

The proponent gathered data necessary in the enrollment system for

the

success

of

the

study

in

providing

benefit

for

the

employees and students so they can have the ability to manage information directly and conveniently.

CHAPTER III RESEARCH METHODOLOGY This Chapter presents the method of research used, participants of

the

study,

the

instrument

to

gather

pertinent

data

and

statistical tools applied to answer the specific problems of the study.

Methods Research The

proponents

applied

a

descriptive

method

of

research

to

confirm formulated hypothesis to answer questions concerning the status

of

the

study.

The

descriptive

method

will

help

the

proponents to analyze to have a better understanding and describe the data and characteristics about what is being studied. The use of internet, articles and lectures are very helpful for gathering

information

information

became

needed

the

for

sources

this and

study.

basis

of

This

gathered

the

problems

including the supporting documents. The proponents also conducted surveys to students, faculty and administration by providing questionnaires that will be used to support and justify the objectives of the study. The proponent will develop a system that will solve the stated problems in order to help and facilitate the students, faculty members and institution

in

terms

of

the

distribution

or

exchanging

of

information in a more convenient approach. Research Locale This

Online

Christian

Light

Academy

of

Nueva

Ecija

Database

Management System is proposed for Christian Light Academy of Nueva Ecija.

Techniques Used in Data Gathering Upon conducting the study, the proponents used different resources by referring the Documentary, Interviews and Survey. Documentary-this is used outside sources, documents to support of this study. The process of documentary research often involve some

or

all

reading

materials

such

as

books,

magazines

and

journals that may serves as key points in understanding the feasibility of the

study and the possible effect of this study

to the community. The most highly and broadly used resource which is the Internet played

a

different websites

large

function

information that

contains

by

for the

the

proponent

means

related

of

for

visiting

information

that

collecting

to

different

supports

the

study. Interview-The proponents conducted interview to gather data with regards

to

Theinterviews

the were

manual

enrollment

conducted

with

the

used

by

teachers

the

school.

and

selected

students of the school. Survey-The proponents used questioners to determine the need of a enrollment system for the school.

Observation-Through observation the proponents discovered that the enrollment is manually. Participants of the Study In order to determine whether the project “Online Christian Lights Academy of Nueva Ecija”is feasible, a total of respondents

were

asked

to

participate.

To

achieve

pertinent

information, certain inclusion criteria were imposed. Respondents qualified for selection must be student, parent or faculty of the school.

The

understand

the

qualification nature

of

ensures

the

survey

that

the

participants

being

conducted

by

the

proponents. These respondents were asked on the problem they have encountered in enrollment system. They were also asked to answer the question given based the distribution of the respondents.