Info Update Flag on Purchase Order

Contents Introduction ............................................................................................................................................ 2 Configuration Guide ................................................................................................................................ 3 1. Define Condition Control at Plant level ............................................................................................ 3 2. Uncheck Info update tick as default ................................................................................................. 4

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Introduction The “Info Update” flag on the purchase order may not be so obvious and you may not even notice it being there. Ever thought about what functionality it drives in SAP and how it could impact purchasing? Let’s discuss the significance of this tick and how to turn it off if the intended functionality is not required.

Functionality The “Info Update” flag is typically defaulted when creating a purchase order. Transaction: ME23N

If there is no info record present during purchase order creation and this flag is checked, then SAP creates/updates the info record with pricing and conditions of this purchase order. This will be the pricing that will be used for future purchase orders for the same ordering combination. Depending on the situation the tick could update the info record in one of the following ways.

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If just one info record (with or without plant) exists, it is updated.

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If no info record exists and "plant condition requirement" was specified in Customizing, an info record with plant is created. Otherwise, an info record without plant is created.

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If two info records exist (that is, one info record with plant and one without plant) the info record with plant is updated, "plant condition requirement" was specified in Customizing.

Configuration Guide The following is the Configuration to allow update of "plant condition requirements".

1. Define Condition Control at Plant level IMG Path:

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Here for each plant you could specify if you need the conditions updated through the info update flag are only the plant related ones, non-plant related ones or both.

2. Uncheck Info update tick as default Sometimes using an info record with past purchase order prices and using these prices on all future purchase orders may not be the most ideal scenario as this could mean you could be using incorrect prices. The following is the Configuration to uncheck this tick as a default when creating purchase orders as opposed to having it checked which is the typical setting.

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Here you select the relevant user group.

Here you need to blank out the value for purchase order and Save. Once this is done, you need to update the user ID parameters of the users impacted. (this will be a Basis task and can be mass updated for multiple users)

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Transaction: SU01

Update the Parameter ID “EVO” and the parameter value 01 (or the Default value group which the change was made above) This should now uncheck the “info update” tick during purchase order creation which would stop automatic info records creating/updating with the purchase order price.

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Author: Malith Tharaka Perera E-Mail: [email protected] / [email protected] Website: www.learnsaptips.com View my profile in LinkedIn

Disclaimer This article is done based on my research and readings, unless otherwise stated. The views expressed are my own and not of anyone else. Author accepts no liability for the content of the articles in this website or for the consequences of any actions taken on the basis of the information provided. Using this information is at the users own discretion and responsibility.

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