Imca Inspection Checklists

AB Vessel Assurance

International Marine Contractors Association

www.imca-int.com

IMCA M 204 August 2010

AB

The International Marine Contractors Association (IMCA) is the international trade association representing offshore, marine and underwater engineering companies. IMCA promotes improvements in quality, health, safety, environmental and technical standards through the publication of information notes, codes of practice and by other appropriate means. Members are self-regulating through the adoption of IMCA guidelines as appropriate. They commit to act as responsible members by following relevant guidelines and being willing to be audited against compliance with them by their clients. There are two core activities that relate to all members:  Competence & Training  Safety, Environment & Legislation The Association is organised through four distinct divisions, each covering a specific area of members’ interests: Diving, Marine, Offshore Survey, Remote Systems & ROV. There are also five regional sections which facilitate work on issues affecting members in their local geographic area – Asia-Pacific, Central & South America, Europe & Africa, Middle East & India and North America.

IMCA M 204

www.imca-int.com/marine

The information contained herein is given for guidance only and endeavours to reflect best industry practice. For the avoidance of doubt no legal liability shall attach to any guidance and/or recommendation and/or statement herein contained. © 2010 IMCA – International Marine Contractors Association

Vessel Assurance IMCA M 204 – August 2010

Introduction ................................................................................................................... 1 General Sections .................................................................................................................................................................. 1 Vessel Type-Specific Sections ........................................................................................................................................... 1 Navigation.............................................................................................................................................................................. 2 Summary Page ......................................................................................................................................................... 2 Reference Column ................................................................................................................................................. 2 Subject Column....................................................................................................................................................... 2 Requirement Column ............................................................................................................................................ 2 Checks Column ...................................................................................................................................................... 2 Status Column ......................................................................................................................................................... 2 Verification/Notes Column .................................................................................................................................. 2 Expiry Column ........................................................................................................................................................ 2

Summary ........................................................................................................................ 3 General Sections 1

Vessel ...................................................................................................................... 4

2

Safety Management Policies and Work Procedures ......................................... 5

3

Personnel ................................................................................................................ 7

4

Lifting Equipment and Operations ...................................................................... 8

5

Safe Use of Equipment .......................................................................................... 9

Vessel Type–Specific Sections ................................................................................... 10 A

DP System ............................................................................................................ 10

B

Diving System ...................................................................................................... 11

C

ROV Spread.......................................................................................................... 12

D

Helideck ................................................................................................................ 13

Introduction A systematic approach to vessel assurance has been adopted by a number of marine contractors and is now being sought by several clients. Vessel assurance is useful to: 

encourage self audit;



promote good record keeping;



demonstrate capability/status of compliance with the identified requirements to clients/others.

This IMCA document is published in IMCA’s normal format but it is available as a blank Excel file for vessel owners/operators to use, adapt and expand into an electronic record as needed for their specific requirements. The record aims to provide a common approach which can be adopted by vessel owners/operators as appropriate to fit in with their own systems and to satisfy their clients. This common approach aims to improve safety and efficiency for all parties. The vessel assurance record is intended to be a comprehensive document, giving an overview of how the vessel is managed and addresses both shore side and shipboard management and operation. It is intended to be kept by the vessel owner/operator in an electronic system and kept up to date as a live record. The record should be a ‘real time’ statement containing information on certification, reports, audits, employees and management systems for each vessel and should include vesselspecific equipment onboard. The record sets out a summary of international regulations, IMCA guidance, other relevant standards and company procedures which could form part of vessel assurance. It also provides a means of recording the status of compliance with the identified requirements. A management review should be undertaken at appropriate intervals and a status report on findings and actions produced. The document is set out as a template which each IMCA contractor member can adapt to fit its own company systems and procedures. Currently four vessel type-specific sections have been identified. It is intended that others are developed and added to each company’s own records to suit its specific vessel types. In order to ensure a systematic approach a number of different vessel assurance categories have been identified.

General Sections Each vessel should have its own assurance record made up of General Sections in worksheets 1-5 which set out details applicable to all vessels. 1

Vessel

2

Safety management policies and work procedures

3

Personnel

4

Lifting equipment and operations

5

Safe use of equipment

Vessel Type-Specific Sections Worksheets A-D are optional depending on the particular activities undertaken by an individual vessel. Others can be added if necessary. A

DP system

B

Diving system

C

ROV spread

D

Helideck

IMCA M 204

1

Navigation Users can navigate through the Excel record worksheets via the Excel tabs or use the links on the summary page. Summary Page The summary page is provided to help identify worksheets where actions have been identified. Findings are automatically brought here from subsequent sections. Reference Column References to other IMCA documents are set out in this first column. Links are provided to the IMCA members-only website where appropriate (Note: access to certain material is restricted according to membership of the relevant IMCA technical division). Subject Column Categorises the type of entry. Requirement Column Sets out the general requirement. Checks Column Describes the checks that should be carried out as part of the vessel assurance system to verify that the requirement is being met. Status Column When completing this column, enter just the letters shown below to take advantage of automatic colour coding: Enter ‘C’ for complete/compliant items (requirements met at date of last review)

C

Enter ‘A’ for partially complete items (requirements being progressed, but further action required)

A

Enter ‘N’ for findings/actions not started (requirements/guidance not being met and immediate action required)

N

Manually shade any items which are not applicable to the vessel

Verification/Notes Column Show here how the requirement is being met (or any findings and action required), or an explanation if an item has been marked as not applicable to the vessel. Expiry Column Certain items will have a natural expiry date, such as a certificate expiry date – these will auto-colour to indicate forthcoming and passed expiry dates. Enter ‘NA’ if not applicable.

2

IMCA M 204

Summary Vessel name: Date of review: Review approved by: General sections 1 – Vessel 2 – Safety management policies and work procedures 3 – Personnel 4 – Lifting equipment and operations 5 – Safe use of equipment

Findings

Vessel type-specific sections A – DP system B – Diving system C – ROV spread D – Helideck

Findings

IMCA M 204

Actions 0 0 0 0 0

0 0 0 0 0 Actions

0 0 0 0

0 0 0 0

3

4

1 Ref

Vessel Subject Audits Vessel assurance audit

Requirement

Checks

The vessel should be audited annually

Common marine inspection document

The vessel should have an annual CMID completed in accordance with IMCA M 149

– When was the vessel last audited? – When is it due? – Have all outstanding actions been closed out? – When was the vessel CMID last conducted? – When is it due? – Have all outstanding actions been closed out?

Communications Vessel communications system Equipment Critical systems and spares assessment Deck supply services Operations Mobilisation plan

The vessel should have a documented communications procedure onboard

– Is an appropriate procedure provided onboard? – Is it understood?

There should have been an assessment of all vessel machinery and other systems on board (DP, ROV, diving) with a planned maintenance and spares system A detailed diagram of all deck power supplies and associated utilities should be available to assist projects during mobilisations and operations

– Has an assessment been undertaken? – Is there an appropriate planned maintenance system in place? – Are spares available? – Is a deck services diagram available onboard?

A mobilisation control document should be on the vessel describing how mobilisations are undertaken

– Is there a mobilisation plan for the activity being undertaken?

Status

Verification/Notes

Expiry

IMCA M 204

IMCA M 204

2 Ref

Safety Management Policies and Work Procedures Subject Regulatory requirements ISM Code

Company policies Safety management system Health manual/policies Company safety notices and safety alerts Work procedures Permit-to-work Isolations Confined space entry Management of change Working at height

Dropped objects Access ladders/ship handrails Housekeeping

Requirement

Checks

Vessel should be in compliance with the ISM Code

– Is there a valid company compliance document? – Has the vessel a valid safety management certificate?

The vessel should have implemented the company safety management system onboard Company should have procedures and guidelines in place relating to health and working environment Company should issue appropriate safety notices and safety alerts to the vessel

– Is the vessel safety management system applicable to and implemented on the vessel? – Is appropriate health monitoring in place?

The company permit to work procedure should be in place onboard The company isolations procedure should be onboard The company confined space entry procedure should be onboard The company management of change procedure should be onboard A survey should be undertaken and reviewed [period] of the work at height requirements. Appropriate work procedures should be in place. The survey should identify suitable equipment and training requirements for relevant personnel A dropped object review should be undertaken and reviewed [period] onboard the vessel. Actions should be tracked and closed out A survey should be undertaken and reviewed [period] of all access ladders/ship handrails to ensure all access ladders are safe and in good order The vessel should undertake regular [period] health and hygiene inspections

– Are there records available to demonstrate that the procedure is being used onboard? – Are there records available to demonstrate that the procedure is being used onboard? – Are there records available to demonstrate that the procedure is being used onboard? – Are there records available to demonstrate that the procedure is being used onboard? – Are appropriate working at height procedures in place? – Has a working at height survey been undertaken? – Have relevant personnel received training? – Is suitable equipment available? – Have all the actions identified in the latest review been closed out?

Personal health and safety Personal protective All personnel onboard should comply with the equipment (PPE) company PPE requirements

– Are relevant company safety notices and safety alerts available? – Are new safety notices and alerts discussed at onboard safety meetings?

– Has an access ladder/handrail survey been undertaken? – Have all actions identified been closed out? – Are the housekeeping inspections recorded? – Are outstanding actions being closed out? – Is appropriate PPE available and issued?

Status

Verification/Notes

Expiry

5

6

Ref

Subject Drug and alcohol Smoking

Requirement The company drug and alcohol policy should be onboard the vessel The company smoking policy should be onboard the vessel and risk assessment should be undertaken to identify designated smoking areas

Jewellery at work

The company policy should be onboard

Use of knives policy

The company policy for use of open bladed knives should be onboard

Meetings Safety meetings Toolbox talks

Safety meetings should be held onboard in accordance with company policy Toolbox talks should be undertaken prior to work commencing in accordance with company policy

Checks – Are personnel made aware of the onboard policy as part of vessel induction? – Are personnel made aware of the onboard policy as part of the vessel induction? – Are designated smoking areas clearly identified? – Are personnel made aware of the onboard policy as part of their induction? – Are personnel made aware of the onboard policy as part of their induction? – Are there records showing safety meetings take place? – Are toolbox talks recorded?

Status

Verification/Notes

Expiry

IMCA M 204

IMCA M 204

3 Ref

Personnel Subject Induction

Requirement All personnel should be required to undertake the company induction programme

Competence scheme (general)

All safety-critical personnel should have been assessed at the appropriate level within the company competence assurance and assessment scheme (based on IMCA C 002) Training of personnel onboard should be planned and documented in a vessel-specific record All marine crew should comply with STCW. Training should meet these requirements All offshore managers should be subject to a company-specific competence assessment All deck foremen should be subject to a company-specific competence assessment All personnel required to work on high voltage equipment should have undergone suitable training in accordance with IMCA C 010 Authorised gas testers should be specifically identified and should have undergone suitable training

Training requirements and records Marine crew (general) Offshore managers Deck foremen High voltage training Authorised gas testers

Checks – Is a company induction programme in place? – Do induction records cover all personnel onboard? – Is a company-specific competence scheme in place? – Have safety-critical personnel been assessed and included in the scheme? – Are the training records of individuals up to date? – Are marine crew training and competence records up to date? – Are their competence records up to date? – Are their competence records up to date? – Are competence records up to date? – Are training records up to date?

Status

Verification/Notes

Expiry

7

8

4 Ref

Lifting Equipment and Operations Subject Operations Lifting operations Communications Lifting communications Lifting plant and equipment Inspection of lifting equipment Wire rope integrity management

Requirement

Checks

The vessel should have in place appropriate procedures for undertaking lifting operations based on IMCA M 187

– Do lifting operations follow the vessel procedures?

An appropriate procedure should be in place on the vessel based on IMCA M 193

– Are appropriate communications used during lifting operations?

The company policy for inspecting and recording periodic inspection of lifting equipment should be implemented on the vessel All wire rope onboard should be maintained in accordance with the company policy

– Is appropriate equipment covered by the vessel inspection regime? – Are inspection records up to date? – Is a wire rope assurance matrix in place?

Status

Verification/Notes

Expiry

IMCA M 204

IMCA M 204

5 Ref

Safe Use of Equipment Subject Safe use of vessel work equipment Portable appliances

Requirement The vessel should have in place procedures to comply with the company policy on the safe use of work equipment The vessel should have in place appropriate arrangements for testing portable appliances

Checks – Is there evidence of work equipment assessments being undertaken? – Are appropriate records of testing available?

Status

Verification/Notes

Expiry

9

10

Vessel Type–Specific Sections A DP System Ref

Subject DP operations IMCA DP vessel guidelines

Requirement

Checks

Operating procedures in accordance with IMCA M 103 should be available onboard

DP system flag state verification and acceptance document (FSVAD) DP documentation DP system FMEA

In accordance with IMO guidelines, a verification of the DP system by the flag state authority is required

– Is the procedure on board – Is the DP system set up in accordance with IMCA M 103 for the activity being undertaken? – Is a FSVAD available and in date?

Annual DP trials

DP capability plots Position reference systems Changes to DP system

DP incidents DP incident reporting DP personnel DP personnel DP personnel competence

An FMEA in accordance with IMCA M 166 should be available Annual trials of the DP system should be undertaken in accordance with IMCA guidance and recorded in line with IMCA M 139 (or M 191 for MODUs) Capability plots should be available for the scenarios set out in IMCA M 140 Diagrams and user guides should be available for all systems onboard Any modifications, upgrades or significant changes to the DP system should be recorded, assessed and, where applicable, the DP system FMEA, annual trials and other documentation updated

– Is an up to date FMEA report available? – Have all outstanding actions been closed out? – Have annual trials been carried out and are they in date? – Have all outstanding actions been closed out

DP incidents should be recorded. The company should have in place a system of reporting incidents to IMCA

– Is there an appropriate recording system? – Are DP personnel aware of the IMCA reporting system?

Sufficient personnel with appropriate training and certification should form the DP crew, as set out in IMCA M 117 All personnel should have been assessed to the appropriate level within the company competence assurance and scheme

– Are the records of the experience of the DP personnel onboard? – Are certificates held valid? – Is there an in-house competence scheme covering all DP personnel?

– Are the capability plots available? – Is appropriate documentation available? – Are there records available of system changes? – Have all outstanding actions been closed out?

Status

Verification/Notes

Expiry

IMCA M 204

IMCA M 204

B Diving System Ref

Subject Diving operations IMCA code of practice

Requirement

Diving operating procedures onboard should be in accordance with IMCA D 014 Diving plant and equipment Dive system assurance A diving system assurance document should be (air) maintained for the air diving system onboard the vessel. This should be in accordance with IMCA D 023 Dive system assurance (bell)

A diving system assurance document should be maintained for the bell diving system onboard the vessel. This should be in accordance with IMCA D 024

Dive system assurance (surface supplied mixed gas)

A diving system assurance document should be maintained for the surface supplied mixed gas diving system onboard the vessel. This should be in accordance with IMCA D 037

Dive system assurance (mobile/portable surface supplied)

A diving system assurance document should be maintained for the mobile/portable surface supplied diving system onboard the vessel. This should be in accordance with IMCA D 040

Diving communications Communication systems Diving personnel Dive team competence Diving supervisors

Life support technicians

Divers

Checks – Do the operating procedures comply with IMCA D 014? – Is the completed IMCA D 023 document onboard? – Has it been kept up to date? – Are outstanding actions closed out? – Are all certification requirements in date? – Is the completed IMCA D 024 document onboard? – Has it been kept up to date? – Are outstanding actions closed out? – Are all certification requirements in date? – Is the completed IMCA D 037 document onboard? – Has it been kept up to date? – Are outstanding actions closed out? – Are all certification requirements in date? – Is the completed IMCA D 040 document onboard? – Has it been kept up to date? – Are outstanding actions closed out? – Are all certification requirements in date?

An appropriate communications system between the bridge and dive control should be in place onboard

– Are communications between dive control and bridge available?

All personnel should have been assessed to the appropriate level within the company competence assurance and assessment scheme All diving supervisors should hold the appropriate IMCA (air or bell) diving supervisor (or comparable) certificate as set out in IMCA D 013 All life support personnel should hold the appropriate IMCA (air or bell) diving supervisor (or comparable) certificate as set out in IMCA D 013 All divers should hold an appropriate IMCArecognised diver training certificate as set out in IMCA D 05/10

– Is there an in-house competence scheme covering diving personnel?

Status

Verification/Notes

Expiry

11

12

C ROV Spread Ref

Subject ROV operations ROV operations ROV plant and equipment ROV system assurance ROV personnel ROV team competence

Requirement

Checks

The vessel should have in place procedures for ROV operations in accordance with IMCA R 004

– Check that document is available onboard

An ROV audit in accordance with IMCA R 006 should be available onboard

– Is a completed IMCA R 006 available for the ROV system on the vessel?

All personnel should have been assessed to the appropriate level within the company in-house competence assurance and assessment scheme

– Is there any in-house competence scheme for ROV personnel?

Status

Verification/Notes

Expiry

IMCA M 204

IMCA M 204

D Helideck Ref

Subject Requirement Helideck and associated plant and equipment Helideck certification The vessel's helideck should be inspected and approved in accordance with the relevant national requirements Helideck refuelling systems Refuelling facilities, where fitted, should comply with the relevant national requirements Helideck personnel Helideck team All personnel should have been assessed at the competence appropriate level within a company scheme developed in accordance with the IMCA guidance on competence assurance and assessment Helideck landing officers A certified (in accordance with local regulations) helicopter landing officer should be onboard the vessel at all time Helideck team members Crews should include three crew members in addition to the HLO to be certified (in accordance with local regulations) as helideck team members

Checks – Is there an appropriate inspection certificate in place? – Is it in date? – Is there an appropriate refuelling facility available?

– Is there an HLO onboard? – Does the HLO hold an appropriate certificate which is in date?

Status

Verification/Notes

Expiry

13