HSE DIRECTIVE 11 SAFE JOB ANALYSIS

HSE DIREC DIRECTIVE TIVE 11 SAFE SA FE JO JOB B ANA ANAL LYSI SIS S

 S  E  N  R  E  J  F

1.

GENERAL

Purpose The purpose o the directive is to ensure that • aSaf aSafeJob eJobAna Analys lysisis isisusedwhe usedwhenplanni nplanningcriti ngcriticalw calworktasks orktasks • aSaf aSafeJob eJobAna Analys lysisis isiscarried carriedoutina outinasy systemati stematicmanne cmannerandin randin accordance with standard practice on the Norwegian continental shel Domain • Thed Thedirectiv irectiveappli eappliestoa estoallBP llBP-operated -operatedandco andcontractedi ntractedinstallati nstallationson onson the Norwegian continental shel • Onshorefaci Onshorefacilities litiesorprojec orprojectswhere tswhereBPNorg BPNorgehav ehaveaparti eaparticular cular responsibility and which are assessed being part o the petroleum activities • Contractorsofcon Contractorsofcontractedi tractedinstallati nstallationswho onswhohav haveasy easystemtha stemthatsatis tsatise es s the requirements in this directive, may use their own system provided this has been claried upon implementation

Reerences • Acti Activities vitiesregulatio regulations§28 ns§28 • OMSRi OMSRisk3.1 sk3.1Risk RiskAsse Assessment ssmentandMan andManagement agement • 090Com 090CommonMode monModelfor lforSaf SafeJo eJobAn bAnalys alysis is The Norwegian Nor wegian Oil Industry Industr y Association’ Association’s guidelines • HSED HSEDirectiv irectiveno.1 eno.1- -W WorkP orkPermits ermits Defnitions and abbreviations Work k Permit (WP) ( WP) is a written permission to carry out a dened job • A Wor at a specic place on an installation in a sae manner and under certain conditions • The Department Manager is the manager o a specic department • CCR(CentralControlRoom) • HSE unction (saety ocer) - HSE advisor Authority is head all activities within a certain area • The Area Authority Technician cian has the operational responsibility or a specic • The Area Techni system or area • The Oshore Installation Manager (OIM) is the top manager o all activities on the eld • A Sae Job Analysis(SJA) is a systematic and step-by-step review o all elements o risk carried out prior to a specic task or operatoin so that measures can be taken to remove or control any elements o risk identied during the preparation or or perormance o the said task or operation. • The person responsible or the SJA is the person responsible or the SJA, e.g. the supervisor, area authority or anyone else given teh responsibility or the work to be perormed. Technician ian is a person in the central control room who controls • A CCR Technic and coordinates all production and other work on board.

HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2011

313

2. RESPONSIBILITY Oshore Installation Manager (OIM) is responsible or ( SJA) is carried out or critical • ens ensurin uringth gthata ata Sae Job Analysis (SJA)  operations as described in the directive • en ensu surin ringt gtha hat tSJAs are perormed in accordance with the directive and guidelines • ensurin ensuringthatal gthatallrele lrelevant vantpersonne personnelhav lhavethekno etheknowledge wledgenecessa necessaryto ryto prepare a SJA, in line with their roles in connection with the perormance o SJA SJAs s Person responsible or the SJA is responsible or • preparin preparingandin gandinviting vitingtotheSJ totheSJAmeeti Ameeting ng • chairing hairingtheSJ theSJAmeeti Ameeting ng • ensurin ensuringthatan gthatanalys alyseswith eswithparticip participantsare antsaredocume documented nted • ensurin ensuringthatal gthatallidenti lidenti edmeas edmeasuresare uresareimplem implemented ented • ensurin ensuringthate gthatexperienc xperiencesare esaresummed summeduponco uponcompletio mpletionofthew nofthework ork Person responsible or perorming the work (Supervisor) is responsible or • perfor performingthe mingthework workconcern concerned ed • ensurin ensuringthatc gthatcondition onditionsandm sandmeasures easuresidenti identiedinth edinthe eSJA are satised and implemented Person responsible or measures is responsible or • carryingout carryingoutmeasur measuresident esidenti iedinthe edintheSJ SJA A Department Manager is responsible or • linga lingallcom llcompletedS pletedSJ JAsi Asinhis/he nhis/herdepartm rdepartment ent Area Authority is responsible or • fo forap rappro provin vingth gtheSJ eSJA A Oshore Installation Manager (OIM) is responsible or • ensuringthataSafeJobAnaly ensuringthataSafeJobAnalysis(SJA)iscarriedoutforcritical sis(SJA)iscarriedoutforcritical operations as described in the directive • ensurin ensuringthatSJ gthatSJAsa Asareperf reperformedin ormedinaccorda accordancewit ncewiththedire hthedirectiv ctiveand eand guidelines • ensurin ensuringthatal gthatallrele lrelevant vantpersonne personnelhav lhavethekno etheknowledge wledgenecessa necessaryto ryto prepare a SJA, in line with their roles in connection with the perormance o SJA SJAs s

314

HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2011

3.

USE OF SAFE JOBANAL JOBANALY YSES

Identiying the need or a SJA • A Sae Job Analysis (SJA) shall be carried out or a work task when o risk elements exist exist or may may occur, occur, and these are not suciently suciently considered and examined in procedures or work permits o there is a requirement or this in procedures, directives or work programmes • Thefollo Thefollowingm wingmustbetak ustbetakenintoa enintoaccount ccountwhencon whenconsidering sideringtheneed theneed or a SJA: 1. Is the work task described in procedures/routines procedures/rout ines or does it require deviations rom these? 2. Have all the elements o risk been considered and examined through the work permit? 3. Do undesired incidents oten occur in this type o work? 4. Is the work risky, complex or does it involve more than one discipline group? 5. Is new equipment or methods not covered by procedures or methods used? 6. Do the personnel perorming the job have experience in the work concerned?

Responsibility or identiying the need or a SJA • Everyon Everyoneinv einvolved olvedinpla inplanning,appr nning,approving ovingandper andperformi formingwor ngworkandw kandwork ork permits shall consider whether a SJA is required • A Ane new wSJA shall be carried out or each job. It may nevertheless be sensible to use lessons learnt rom previously perormed SJAs  • Whenth Whenthene eneedf edfora ora SJA has been demonstrated, a person responsible or the SJA shall be appointed

HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2011

315

4.

PERFORMING SJ SJAS AS

Preparation • Inprepa Inpreparationf rationforanS oranSJA JAmeetin meeting,the g,theperson responsible or the SJA shall o collect data, drawings, drawings, previous previous experience experience and any availa available ble risk assessments or the work in question o prepare drat drat breakdown o the work into sub-tasks and showing sequence o the work execution o consider preconditions or the work o dene participants to carry out the SJA (the SJA group) o call an SJA meeting • TheSJA TheSJAmeetin meetingmustb gmustbecarri ecarriedouta edoutasneari snearintimea ntimeaspracti spractically cally possible to start-up o the work

Participants in the SJA group Everyone actively involved in the preparations or and perormance o the job concerned will normally be part o the SJA group, and may include: • • • • • • • •

The person responsible or the SJA The supervisor  The area authority  The area technician The perorming personnel  Therelev Ther elevantsaf antsafetydelegate etydelegate(shall (shallalw alway aysbein sbeinvited) vited) Personnel ersonnelwithrel withrelev evantdisc antdiscipline iplineskill skillsfor sfortheanal theanalysi ysis s Personnel ersonnelaf affe fectedb ctedbythew ythework ork

• HS HSE Efun functi ction on

Perorming a SJA The SJA Form shall be used or implementation. The Guidelines or using and lling in SJA orms can be used. 1. The person responsible or the SJA reviews the job to be done, with preconditions and necessary basis or planning 2. The SJA group  shall carry out an inspection o the work site 3. The SJA group breaks down the entire job into sub-tasks, which are described briefy, clearly and action-oriented 4. The SJA group identies potential hazard elements or personnel, the environment or nancial values or each sub task 5. The SJA group considers the probability o hazard elements, and consequences in the event that hazards arise, on the basis o their experience and best judgement. A risk matrix can be used to acilitate this process

316

HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2011

6. The SJA group identies primarily measures that can prevent hazardous incidents rom occurring (probability reducing measures). The SJA checklist is to be used to quality-assure that potential hazard elements, consequences and measures are assessed. 7. The person responsible or the SJA identies persons responsible or the identied measures, and notes this inormation on the orm. 8. The SJA group evaluates remaining risk and conducts a comprehensive evaluation to determine whether the work can be / cannot be implemented.

Documentation • The Sae Job Analysis must be documented in the SJA orm which which will be signed by the person responsible or the SJA on behal o the SJA group . • TheSJ TheSJAchec AchecklistandsignedListof klistandsignedListofParticipantsmustbeattac Participantsmustbeattachedto hedto the SJA orm Approval • The area authority and supervisor review and approve the SJA orm • The daily inormation meeting will be inormed o, and coordinate the planned SJA job Perorming a job Perorming • Allpers Allpersonneli onnelinv nvolve olvedwill dwillgothrough gothroughthejob thejobimmedi immediatelyb atelybefore efore starting to work. The job must be perormed in accordance with the SJA and the work permit  • Priortoandd Priortoandduringthe uringthework workbeingpe beingperforme rformed,the d,thesupervisor shall ensure that o the preconditions or the work work are ullled o all planned measures have been taken The work must be stopped orthwith in the event o changes in the preconditions or measures described in the SJA and may not be resumed SJA A has been carried out. until a new SJ • The supervisor must make sure that any new perorming personnel go through the SJA documentation thoroughly beore starting to work. This must be documented and signed or on the List o Participants

Experience transer • Oncom Oncompletiono pletionofthew ftheworkthe orktheperson responsible or the SJA will prepare a brie summary o the SJA-related lessons learnt rom the work. The summary will be registered regist ered in the SJA orm • The department manager will le the SJA orm w/appendices and the lessons learnt or his/her department. The SJA must be numbered so as to be easily retrievable. HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2011

317 31 7

HSE DIREC DIRECTIVE TIVE 11 SAFE SA FE JO JOB B ANA ANAL LYSI SIS S ATTACHMENTS Attachment 1: SJA - Form Attachment 2: InstructionsforCompletionandUseOfSJAforms Attachment 3: ChecklistforSJA Attachment 4: SJA participant list Attachment 5: Risk Matrix

ATTACHMENT 1: SJA-FORM

  r   o    f   e    l    b    i   s   n   o   :  .   p   o   s   n   e   r   e   n   n    i   o   :    l    /   s   g   r   e   A    J   a    P   S   T

  :   e   n    i    l   p    i   c   s    i    D    /    t   n   e   m    t   r   a   p   e    D

  :   n   o    i    t   a    l    l   a    t   s   n    I

  :    k   c   e    D    /   e    l   u    d   o    M    /   a   e   r    A

  :   s    t   n   e   m    h   c   a    t    t   a    f   o   r   e    b   m   u    N

  r   o    f   e    l    b    i   s   n   o   p   s   e   r   s   e   n   r   u   o   s   s   a   r   e   e    P   m

  :  .   o   n    O    W    /    P    W

  s   e   r   u   s   a   e    M

  e   c   n   e   u   q   e   s   n   o   c    l   a    i    t   n   e    t   o    P

  :  .   o    N    A    J    S

  e   s   u   a   c    /    d   r   a   z   a    H

  :    k   r   o   w   e    h    t    f   o   n   o   :    i   e    t    l   p    t    i    t    i   r   c   s    A    J   e    S    D

  :   s   n   o    i    t    i    d   n   o   c   e   r    P    /   s    t   n   e   m   e   r    i   u   q   e    R

  s   p   e    t   s   c    i   s   a    B   o    N

HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2011

  :    k   r   o   w   e    h    t    f   o   n   o    i    t   e    l    f   p    f   o   m   o    k   c   c    i   r    t   e   –   t    f    d   e   a    i    l   e   p   c   n   p   i   a   e   r    A  e    J   p    S   x   e   r    f   o    f   o    t   s   y   r    i    l   a    k   m   c   e   m    h   u    C   S

  e   r   u    t   a   n   g    i    S    /   e   ) .    ) .    ) .    ) .    t   m   o   o   a   m   r   o   o   r   c   p   p    D  c   e   e   p   p

   R    (    R    (    A    (    A    (

  r   o    A   s    J   n    i   o    S   i   v    t   r   u   r   e   o    f   c   e   p   e   x   u    l   e   s    b   s    i   n   s   r   o   o   n   n   f    i   o   o   e    t    i   a    t   p    l    i   r    l    b    i   e   s   e   a   s   r   s   p   o   v   n   O  p   o   o   /   r   r   n   o   a   e   s   p   r   p   e   h   p   e   s   e   r    t    A   P   R   A   O

   ?    )   o    N    /   s   e    Y    (   :   e    l    b   a    t   p   e   c   c   a    k   s    i   r    l   a    t   o    t   e    h    t   s    I

  :   s    t   n   e   m   m   o   c    /   n   o    i   s   u    l   c   n   o    C

321

ATTACHMENT 2: INSTRUCTIONS FOR COMPLETION AND USE OF SJA FORMS Top section – to be completed by the person responsible or the SJA in preparation or the SJA meeting. SJA Tittel

Brie descriptive work title

SJA no.

Serial number or the SJA based on the ollowing system: SJA-U-04-01 where U stands or Ula and 04-01 is the rst analysis in 2004

Dept./discipline

Name o the perorming department/  discipline

SJA ofcer

Name o the person responsible or the SJA

Description o work

Brie and precise description o the work

Installation

Name o the platorm on which the work will be carried out

Area/module/deck

Name o the area, module or deck on which the area is to be carried out

No. equipment/line

The number o the equipment or pipeline on which work is to be carried out

Prerequisites

State any job prerequisites

WP/ WO WO no.

Reerence to the work permit/work order number

No. o appendices

State the number o appendices

In addition, the SJA ofcer should do a preliminary break down o the  work into sub-tasks, see the mid-section o the orm.

Mid section – to be completed during the SJA meeting 

322

No

Subtask’s Subtask’ s serial number

Subtask

A brie description o each subtask, step by step •Breakdownthejobintologicalsteps •Giveabriefandprecisedescriptionofwhat needs to be done at each step(not how) •Describethesubtasksinnormal consecutive order •Foreachstep,startwithanactionword such su ch as as “Op “Ope en”, “R “Rem emov ove” e”, “Mov “Move” e” •Avoidtoodetailed/extensivedescriptionsof each step

HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2011

Elements o risk/ cause

List all elements o risk and causes o possible undesired incidents that may occur

Possible consequence

List possible consequences o each risk/  cause

Measures

List measures to be taken or each consequence where this is considered necessary

Responsible person

State the person responsible or each o the measures

Signature

The signature o the person responsible or carrying out the measure

Lower section – to be completed at the end o the SJA meeting  Checklist studied (yes/no)

State whether the SJA checklist has been used (yes or no)

Is the total risk level acceptable (yes/no)

Indicate the team’s conclusion (yes or no)

Conclusion/ comments

Briefy describe the conclusion o the analysis made

SJA responsible

SJAresponsible´ssignatureonbehalfofthe SJA team

Responsible or the  job perormance

Supervisor /perorming technician Supervisor/perorming technician’’s approval signature

Area/operating authority

Area authority’ author ity’s s approval signature

Other position

(not in use)

Lower,, right part Lower

To be flled in by SJA responsible ater the  work is completed 

Experience summary ater the job

Short description o the work according to the SJA and incidents/ situations during the work.

HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2011

323

ATTACHMENT 4: SJA PARTICIPANT LIST

  e   r   u    t   a   n   g    i    S

  :    O    N    A    J  .    S   c    t   e    l   e   n   n   o   s   r   e   p   g   n    i   g   n   a    h   c   n   e    h   w   e   r   u    t   a   n   g    i    S   :    E    L    T    I    T    A    J    S

_ _ _ _ _ _ _ _   :   e   c   a    l    P _ _ _ _ _ _ _   :   e   m    i    T _    T _ _    S    I _    L _ _    T   :   e    N   t   a    A    D    P    I    C    I   g    T    i   n    R    t    A   e   e    P    M    A    A    J    J    S    S

  e    t   a    D   e   n    i    l   p    i   c   s    i    D    /   p   e    D

   )   s   r   e    t    t   e    l    k   c   o    l    B    (   e   m   a    N

  e   r   u    t   a   n   g    i    S   e    t   a    D   e   n    i    l   p    i   c   s    i    D    /   p   e    D

   )   s   r   e    t   :    t   e   e    l    l    b    i   s    k   n   c   o   o    l   p   s    B    (   e   r   -   e   m    A    J   a S   N

HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2011

325

ATTACHMENT 5: RISK MATRIX Assessment o hazards – probability and consequence In some cases it may be appropriate or the SJA group to use a risk matrix in the assessment o a hazard, i.e. assessing the probability o an undesirable incident occurring, and its consequences. A risk evaluation o this kind may help clariy the need and priority o measures to reduce the risk or its consequences. The evaluation method is a rough qualitative approach, and high-risk hazards may well be subjected to a more detailed evaluation later on.

Using the risk matrix A risk matrix is used to assess/estimate risk by plotting the probability o an undesirable incident along one axis and the degree o consequences along the other axis. This must be done or each subtask, subt ask, c. the SJA orm. I the combination o probability and consequence (c. the matrix) reaches Medium or High, measures will be needed.

Probability Consequence

Low

Medium

High

Low

L

L

M

Medium

L

M

H

High

M

H

H

Degree o consequence/severity High

Fata atal, l,s ser erio ious usi inj njury ury, ,>1 >1D Da ay yA Away yF Fro rom mW Wor ork kCa Case se, , considerable damage to equipment or supplies, considerable pollution or loss o production

Medium

DayA Day Awa wayF yFrom romW Work orkCas Caseor eormi minor norinj injury ury,m ,minor inor damage to equipment or supplies, minor pollution or loss o production

Low

No injuries, minor/slight damage to equipment or supplies, minor/slight pollution.

Probability: High

Probably,, may happen Probably happe n several times

Medium

Possible, may happen now and then

Low

Not very realistic/likely, but conceivable

326

HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2011